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Office assistant jobs in Pennsylvania

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  • Administrative Assistant (Financial Services)

    Open Systems Technologies 4.7company rating

    Office assistant job in Pennsylvania

    We are seeking a highly organized, proactive, and discreet Client Service Associate (CSA) to provide dedicated administrative, operational, and client support to our lead Financial Advisor. The ideal candidate is a self-starter who thrives in a fast-paced environment and is committed to maintaining the highest level of professionalism and confidentiality. This role is crucial to the smooth operation of our practice and requires exceptional time management, communication, and technological skills. Key Responsibilities I. Administrative & Operational Support Calendar Management: Expertly manage the Advisor's calendar, including scheduling client meetings, internal appointments, and professional commitments. Coordinate travel logistics (flights, hotels, ground transportation) as needed. Communication Management: Act as the primary gatekeeper, screening and prioritizing incoming emails, calls, and mail. Draft and proofread correspondence, reports, and presentations for internal and external audiences. Practice Management: Maintain an organized practice. Assisting with internal practice tracking, management, and administration. Technology & Systems: Proficiently utilize internal software (e.g., CRM, Practice Dashboard, …) to manage client data and workflows. Serve as the point of contact between the practice and back office. II. Client Service & Meeting Preparation Meeting Preparation: Prepare all necessary materials for client meetings, including performance reports, agendas, application forms, and presentation packets. Follow-up: Initiate and track post-meeting follow-up tasks, ensuring all necessary documentation is completed, submitted, and properly recorded. Client Interaction: Professionally work with clients and prospects, handle routine client inquiries and direct complex issues to the appropriate team member. Event Coordination: Assist in the planning and execution of client appreciation events, seminars, and other practice-building activities. Client Onboarding: Handling of all new account paperwork and client onboarding process. III. Compliance & Documentation Documentation Management: Ensure all client and business documentation adheres strictly to industry and firm compliance standards and regulations. Record Keeping: Maintain meticulous, up-to-date records of all client communication and transactions. Qualifications Required Experience: Minimum of 3+ years of experience in a Client Service Associate, Executive Assistant, or Senior Administrative role, preferably within the financial services industry (brokerage, advisory firm, or bank). Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with a CRM platform is essential. Communication: Exceptional written and verbal communication skills with a polished, professional demeanor. Personal Attributes: High integrity for the work that they do and a strong desire to help other people. Seeks solutions with optimism. Impeccable attention to detail, strong organizational and prioritization abilities, and a proven track record of exercising discretion with confidential information. Preferred Licensing: Prior experience or current active Client licenses (Series 7 or SIE) is a plus, but not required. Education: Associate's or Bachelor's degree preferred.
    $32k-42k yearly est. 2d ago
  • Assembly Assistant

    Flashpcb

    Office assistant job in Philadelphia, PA

    Responsibilities Looking for someone to work on-site as an Assembly Assistant at FlashPCB located in Philadelphia. We assemble printed circuit boards in our office using innovative manufacturing techniques. We are looking for someone flexible to help us with both the assembly and the administrative / organizational side of our business. Tasks include loading electrical components onto our manufacturing machines, the inventorying of parts, the invoicing of customers, packing boxes, organizing the warehouse, and other administrative tasks. There is lots of room to grow as you learn more about the manufacturing process and our business. We are constantly refining our processes and there is opportunity to have a hand in developing the future of our product and processes. Qualifications Dexterity, i.e. the ability to carefully handle small components Strong organizational skills and attention to detail Ability to multitask and prioritize tasks effectively Strong communication skills About us FlashPCB is made up of a small 6 person team. We are looking to become the fastest and easiest to use PCB assembly shop in the US. We are growing and always looking for ways to improve the manufacturing process. We work out same building as NextFab in Philly's Kensington neighborhood. We are a short walk from the Berks station on the Market-Frankford Line.
    $36k-111k yearly est. 2d ago
  • Administrative Clerk-General

    South Mill Champs Mushrooms 3.9company rating

    Office assistant job in Kennett Square, PA

    Support the inventory department in tracing inventory for the Warehouse and supporting the Distribution Center Manager with inventory needs and tasks. Duties/Responsibilities: · Greets and directs clients and visitors. · Makes appointments and referrals. · Answers phone calls and emails. · Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files. · Receives, records, and distributes packages and mail. · Compiles budget data and maintains financial records as requested. · Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence. · Performs other related duties as assigned Required Skills/Abilities: · Ability to greet visitors, clients, and colleagues in a friendly and courteous manner. · Ability to type at least 50 wpm. · Ability to proofread. · Proficient in Microsoft Office Suite or similar software. · Basic understanding of office equipment. · Basic understanding of clerical procedures and systems such as recordkeeping and filing. · Ability to work independently and identify and solve problems. · Ability to organize and prioritize work. Preferred Skills · Forklift certified · Excellent people skills · Computer skills
    $30k-36k yearly est. 4d ago
  • Administrative Assistant

    Trifecta Metal Works, Inc.

    Office assistant job in Williamsport, PA

    Trifecta Metal Works combines the expertise of three established Pennsylvania manufacturers-Logue Industries, Houseknecht's Machine & Tool, and M&M Sheet Metal-into a single solution for precision machining, welding, fabrication, and sheet metal services. Specializing in the aerospace, defense, and industrial sectors, Trifecta delivers high-quality, U.S.-made components and assemblies. As an ITAR-registered and ISO 9001:2015 certified company with CMMC Level 2 compliance, Trifecta ensures reliable and performance-driven manufacturing processes to meet exacting quality and regulatory standards. Role Description This is a full-time, on-site Administrative Assistant role based in Montoursville, PA. The Administrative Assistant will provide comprehensive administrative support, including scheduling, handling correspondence, managing records, and assisting with daily operations. The role involves interacting with internal teams and external clients, maintaining documentation, answering phone inquiries, and performing various clerical tasks to ensure the smooth functioning of office activities. Qualifications Proficiency in Administrative Assistance and Clerical Skills to manage records, files, and organizational tasks effectively. Excellent Phone Etiquette and Communication skills for professional interaction with internal and external stakeholders. Experience in Executive Administrative Assistance to support management with scheduling, correspondence, and other administrative needs. Strong organizational skills, attention to detail, and the ability to prioritize tasks in a dynamic work environment. Proficiency in office software and tools, including word processing, spreadsheets, and email applications. Prior experience in a manufacturing or industrial setting is a plus.
    $28k-38k yearly est. 1d ago
  • Executive Assistant and Office Administrator

    Eclipse Development

    Office assistant job in Philadelphia, PA

    About the role Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations. What you will do • Manage schedules, meetings, and day to day coordination • Keep the office organized and operations running smoothly • Handle administrative tasks, logistics, and follow up • Assist with occasional errands or personal support as needed • Anticipate needs and help the team work efficiently What makes you a fit • Organized, detail oriented, and proactive • Strong communication skills and polished professional presence • Comfortable juggling shifting priorities • Trustworthy, discreet, and reliable • Able to work independently and solve problems quickly Requirements • Two to six years experience in EA, administrative, or office support roles • Strong written and verbal communication skills • Comfortable with Microsoft Office • Full time in office availability in Philadelphia
    $36k-62k yearly est. 2d ago
  • Receptionist / Administrative Assistant

    Lesco Paper and Box Company 4.2company rating

    Office assistant job in Philadelphia, PA

    Lesco Paper & Box Company has experienced high growth in the packaging industry. We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Answer, screen, and transfer incoming calls Enter cash receipts in computer system Mail or email out customer invoices Administrative office tasks Document management, filing, sorting, scanning, and data entry Qualifications: Proficient with Microsoft Word and Excel Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills
    $24k-33k yearly est. 4d ago
  • Administrative Assistant

    National Board of Osteopathic Medical Examiners 4.3company rating

    Office assistant job in Conshohocken, PA

    The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs. Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday). Responsibilities Administrative support for C3DO, including but not limited to: Monitoring of the pilot schedules Maintenance of program management files and of secure file sharing site for C3DO participants Maintenance of the C3DO email inbox Other duties as assigned by Supervisor or Senior Leadership staff Meeting Support Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed. Communication with invitees, staff, and vendors; Adherence to meeting support checklist; Meeting minutes; Attendance at meetings and related events; may include evenings and weekends. Qualifications: High School Diploma or equivalent Minimum 1 year experience in administrative support roles. Experience with Zoom or Microsoft Teams preferred Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint Strong time management and organizational skills Strong written and oral communication skills
    $28k-34k yearly est. 4d ago
  • Office Coordinator

    USA Talent Solutions

    Office assistant job in Cranberry, PA

    Job Title: Office Coordinator Pay: Up to $30/hr for highly experienced candidates (final rate depends on experience and industry knowledge) Our client, a successful and rapidly growing roofing company, is seeking a highly organized and proactive Office Coordinator to join their dynamic team! RESPONSIBILITIES & DUTIES: Onboard new hires, assisting them on company processes and systems. (Acculynx and job packets) Answer phones and pre-screen phone calls based on a series of questions, and record in Acculynx. Manage and maintain the team's calendars, scheduling appointments, aiding as a liaison between customers and team members. Create work orders, assisting the field operations team Prepare and distribute reports, presentations, and other documents. Send gift cards, thank you cards, and any other marketing material as needed. Handle incoming calls, emails, and other communications, acting as a point of contact. Input data into the Acculynx software system, sending and recording invoices. Organize and maintain office files and records. Report to ownership daily with tasks performed. Assist with project management tasks, including tracking deadlines and coordinating with different teams. Support the planning and execution of company events and weekly meetings. Assist with coordinating schedules for field supervisors/estimators. Communicate with potential customers about changes to quote/inspection scheduling. Create customer invoices and warranty packages and coordinate payment/job inspections. Assist with ordering office supplies. Maintain knowledge of industry standards and regulations. SKILLS AND REQUIREMENTS: Prior experience working at a construction or roofing company as an Administrative Assistant, Office Coordinator, or similar role is required. 3+ years in a similar role Exceptional communication skills-professional, courteous, and able to interact with customers, field staff, and leadership. Experience supporting field operations, estimators, or service teams is highly preferred. Ability to learn industry terminology, processes, and requirements quickly. Ability to handle a high volume of calls and emails while maintaining professionalism and composure. Dependable, punctual, and committed to providing excellent internal and external customer service.
    $30 hourly 3d ago
  • Administrative Assistant (Talent Acquisition)

    Allied Personnel Services 3.7company rating

    Office assistant job in Center, PA

    Allied Personnel Services is seeking candidates for an Admin opening in the Talent Acquisition department of a large LV company! This long term temporary position offers full time hours, 8am-5pm, Mon-Fri. This is an on-site role. Pay is $22.00/hour. Responsibilities: Schedule candidate interviews through Outlook and company scheduling software Handle travel arrangements for candidate visits Provide support to candidates throughout the interview process Process and track invoices related to recruitment and hiring Support onboarding activities for new hires Candidates for this role must have experience coordinating calendars, travel logistics, and meetings. Candidates should be proficient in the MS Office Suite (particularly Outlook calendar). Experience with applicant tracking systems is preferred. Qualified candidates can apply by emailing a resume today!
    $22 hourly 2d ago
  • Administrative Assistant

    Main Line Search

    Office assistant job in Langhorne, PA

    A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings
    $28k-39k yearly est. 1d ago
  • Administrative Assistant

    Morgan Construction Management 4.8company rating

    Office assistant job in Philadelphia, PA

    Morgan Construction Management (MCM) provides exceptional construction project management services to our clients in various markets that comprise of government, transportation, educational and religious institutions, housing and commercial. Since 2011, MCM serves its clients in the private and public sectors. MCM manages all phases of projects from programming to implementation and from pre-construction to post construction. Job Summary MCM is seeking a skilled and detail-oriented Administrative Assistant to join our team at our Philadelphia office. The ideal candidate will provide high-level administrative support to the President and ensures the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will act as a liaison between the President and staff, clients, and stakeholders. Responsibilities will include the following: Manage and maintain President's schedules, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain files, records, and databases. Schedule and coordinate meetings, conferences, and events, ensuring all logistics are handled. Prepare agendas and materials for meetings, and take minutes as required. Follow up on action items and ensure timely communication of decisions. Serve as the primary point of contact for internal and external communications on behalf of the President. Screen and prioritize incoming calls, emails, and other communications. Draft and send communications on behalf of the President when necessary. Assist in managing special projects and initiatives as directed by the President. Track project timelines and deliverables. Ensure the office is organized and well-maintained. Create memos, letters, reports and distribute as needed Manage office supplies and equipment, coordinating with vendors as necessary. Communicates on behalf of the President and serves as a gatekeeper. Support the onboarding of new employees and assist with training as needed. Maintain and handle confident sensitive information with discretion and maintain confidentiality at all times. Uphold the integrity of the President's office and represent the President positively. Prepare and process bi-weekly payrolls for all employees, including calculating hours worked, overtime, bonuses, and deductions. Ensure timely and accurate payroll processing to meet established deadlines. Review and verify timekeeping records and resolve any discrepancies. Process and submit invoices to clients. Requirements Bachelor's degree in business administration, communications, or a related field preferred. Minimum 3 years of experience as an Administrative Assistant. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Proficient in ADP and Quickbooks. Excellent verbal and written communication skills. Strong organizational and time management skills with the ability to prioritize tasks. Ability to work independently and as part of a team. High level of professionalism and strong interpersonal skills. Problem-solving skills and the ability to handle unexpected situations. Why Join Us? At Morgan Construction Management, we value our employees and provide opportunities for professional growth and development. We offer a competitive salary, comprehensive benefits package, and a supportive work environment. Join our team and contribute to exciting projects that shape the built environment! Morgan Construction Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Experience A minimum of 3 years Work Location: In person
    $31k-37k yearly est. 5d ago
  • Administrative Assistant

    Pulflex Technologies, LLC

    Office assistant job in Ford City, PA

    Job Title: Purchasing & Administrative Assistant The Purchasing & Administrative Assistant is a dual-role position responsible for coordinating procurement activities while providing comprehensive administrative support to ensure smooth day-to-day operations. This role is ideal for a highly organized, detail-oriented individual who can manage vendor relationships, track purchasing needs, and support management with administrative tasks. Key Responsibilities Purchasing Responsibilities Source, evaluate, and select suppliers for materials, equipment, and services. Request price quotes, negotiate terms, and prepare purchase orders. Maintain accurate purchasing records, vendor files, and inventory levels. Track orders and ensure timely delivery of materials. Coordinate with internal departments to understand purchasing needs and forecast demand. Resolve issues related to orders, invoicing, or supplier performance. Monitor market trends and compare pricing to identify cost-saving opportunities. Assist with supplier performance evaluations. Administrative Assistant Responsibilities Provide administrative support to management and staff. Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare reports, presentations, correspondence, and other documents. Answer and direct phone calls; greet visitors and assist as needed. Organize and maintain filing systems-digital and physical. Assist with onboarding documentation, HR forms, and employee communication. Support office operations, including supply inventory, equipment maintenance, and general office upkeep. Handle incoming/outgoing mail, shipping, and package logistics. Qualifications High school diploma required; associate degree or higher preferred. 2+ years of experience in purchasing, procurement, administrative support, or related roles. Strong verbal and written communication skills. Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or purchasing software experience a plus. Ability to multitask, prioritize, and manage deadlines. Strong attention to detail and record-keeping skills. Problem-solving mindset and ability to work independently. Professional, reliable, and able to maintain confidentiality. Competencies Organizational excellence Vendor negotiation & relationship management Time management Data accuracy & documentation Customer service mindset Adaptability in a fast-paced environment Working Conditions Office-based role with standard business hours. Occasional lifting of packages or office supplies (typically up to 25 lbs). Collaboration with multiple departments, including operations, accounting, and management. Must be willing to travel to suppliers up to 5% of the time.
    $28k-38k yearly est. 4d ago
  • Student - Teaching Assistant Film Studies

    Ursinus College 4.4company rating

    Office assistant job in Collegeville, PA

    Responsibilities: Setting up Film, taking attendance and wrapping it all up at the end. Requirements: Current full-time student at Ursinus College Must be available weeknights from 7pm to 9pm. Other Duties: The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job. Ursinus EEO Statement Ursinus is an EEO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.
    $32k-39k yearly est. Auto-Apply 60d+ ago
  • Entry level DATA Entry with Biochemistry degree

    Mindlance 4.6company rating

    Office assistant job in Frazer, PA

    Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Hours are flexible Candidates should have Biochemistry degree. Please include BIO courses in submittal. manager would be very interesting in pharmacist students in their last year. The Search and Evaluation team is seeking for a candidate updating the business databases using Salesforce and SharePoint systems. Using public domains and confidential information the candidate will review the scientific information and update the internal systems with guidance accordingly. Required: • Bachelor's degree in Biology/Pharmacy. Biology decision making is necessary for proper updating the systems. • Good typing skills and computer systems proficiency • Must be able to maintain the highest levels of confidentiality • Must have high attention to details • Experience with Salesforce and SharePoint is preferred • Good communications skills
    $26k-32k yearly est. 60d+ ago
  • Transportation Office Clerical Assistant

    Solanco School District 3.5company rating

    Office assistant job in Pennsylvania

    Secretarial/Clerical/Secretary TRANSPORTATION CLERICAL ASSISTANT Solanco School District seeks a qualified individual for part-time, 12-month position, work hours 11:30 am until 5:00 pm. Position reports to the Director of Transportation. (Rate: Between $17 and $18 per hours) Responsibilities include assisting with student bus route assignments, maintaining student, bus driver and vehicle information/documentation, communication with nonpublic schools/intermediate units/county career and technology center regarding weather related/emergency issues, coordinate activities with transportation contractors, coordinate district vehicle use for field trips and athletic events and other responsibilities assigned by the Director of Transportation. Requirements: High School Diploma, strong customer service and organizational skills, good communication, detail-oriented, motivated, able to manage multiple priorities, and ability to interact in a positive, customer-service focused manner. EOE
    $17-18 hourly 60d+ ago
  • Student Worker - Support Coach - Integrated Studies Academic Year 2025-2026

    Millersville University of Pennsylvania 4.1company rating

    Office assistant job in Millersville, PA

    Requisition Number Stu490P Position Type Student Worker Department Department of Student Workers Job Title Student Worker - Support Coach - Integrated Studies Academic Year 2025-2026 Classification Student Worker Pay Rate Starting rate $12.50/hr Information Hours per week 5-30 hrs/week Days Worked Flexible Hours/Shift worked Flexible Posting Detail Information Job Summary/Basic Function Are you looking for a meaningful campus job that will help you gain professional experience? Join our Integrated Studies initiative at Millersville University as a Support Coach! Integrated Studies is an inclusive postsecondary education opportunity for college students with intellectual disabilities. As a Support Coach, you'll play a vital role in supporting students by providing guidance in academics, career exploration, independent living skills, and relationship building. Help us create a supportive and inclusive environment, and be a part of a community that values participation, inclusion, and independence. Required Qualifications * Ability to work with diverse populations * Good communication and organization skills * Ability to maintain student confidentiality * Commitment to inclusion * Participate in mandatory trainings Preferred Qualifications * Second, Third, or Fourth year class standing * Previous experience working with individuals with disabilities Job Duties Task may included but are not limited to: Student Support * Provide support to students with intellectual disabilities in at least one of the following areas: in-class academics, out-of-class academics, social, vocational, independent living * Provide feedback to students in order to promote independence and growth * Attend all assigned shifts * Communicate regularly with students and Integrated Studies staff * Advocate for inclusion on campus * Follow University policy regarding FERPA and privacy Administrative * Attend monthly student-led meetings * Attend monthly coach trainings * Complete documentation of support provided at the end of each shift Other duties as assigned Working Conditions and Physical Effort Must be able to provide in-person support to students in a variety of campus locations such as classrooms or social spaces. Posting Open Date 05/01/2025 Posting Close Date 06/01/2026 Special Instructions to Applicants Previous experience is not required. We will provide training to all. Cover letter and resume are optional. Class schedule is required which will help us to assist you with determining the best working hours during your academic and extra-curricular schedule. Quicklink for Posting/Requisition ********************************************
    $12.5 hourly 60d+ ago
  • Data Entry, Secretary, Office Position

    Floor Designs Unlimited Flooring America

    Office assistant job in Pittsburgh, PA

    Job Description We are a retail flooring store that is currently seeking a reliable individual to fill an immediate opening in our administrative office. Full-time, Monday through Friday. Paid holidays, sick days and vacation time. Health benefits and 401k available with company covering a portion of the employees monthly premium. Please send qualifications/resumes by responding to the post along with desired salary. Applicants may also stop into our showroom and complete an application. About Us Flooring Americahas long been regarded as the premier flooring retailerin the surrounding communities.Locally owned and operated, weare known for our superior customer service, and professional staff.Because we belong to the largest floor covering cooperative in the world, our company offers the very best flooring products, in an up-to-date modern showroom, with only the most qualified installers. We believe in creating a family friendly work environment, where each person is an integral member of the team. We are proud of our heritage and would like to find an individual who will excel and prosper in a fast paced retail environment becoming a valued member of our team. Duties Maintain a basic level of knowledge about flooring products in order to better support the store's communications and your own professional knowledge. Order and receive product for the store's showroom displays to maintain an accurate count of inventory.r. Answer, screen, and direct all telephone calls to the appropriate sales professional. Review and sort all incoming and outgoing mail. Ensure employee files are up to date, process all employee and government paperwork, process payroll, and work with the manager, or human resources, to implement employee benefits. Track rebates, accounts payable, and invoices. Reconcile cash, checks, and cash drawers.Prepare bank deposits. Ensure accuracy in accounting for recording, posting, and balancing all customer transactions. Work with manager to plan, identify, and update price changes. Maintain the product sample inventory system and keep track of the sample lending process. Requirements In order to perform this job successfully, an individual must be able to perform each essential duty at a satisfactory level. The successful candidate for this position should possess a strong administrative background and a working knowledge of accounting.Good follow-up skills and attention to detail are requirements for this position. Interpersonal Skills Maximize Team Success Administrative Procedure Software Operation Mathematical Skills: Understand and effectively communicate numerical data. Calculate figures and amounts such as discounts, interest, commissions, and percentages. Computer Skills: Knowledge of proprietary software system, including accounts payable, accounts receivable, bank transactions, purchase orders, and inventory management. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Benefits Health Benefits Available 401k Available Paid Holidays Paid Sick Days Generous Employee Discounts How to Apply: Please provide the following: Please use the response option in this job board. An up-to-date resume outlining your experience for the position A cover letter is always appreciated Salary history and/or requirements Candidates who meet our selection criteria will be contacted by e-mail or phone. Thank you for your interest in our position.We appreciate the time you have taken to apply with us. Flooring America is an Equal Opportunity Employer
    $28k-33k yearly est. 30d ago
  • Data Entry

    Arsenault

    Office assistant job in Philadelphia, PA

    Arsenault is a professional staffing firm, working with organizations across the country to place exceptional candidates. We are looking for a Data Entry Specialist responsible for collecting and organizing information to be entered into systems. Your Specific Duties Will Include Enter customer and vendor information into databases as collected upon contracts, forms, or spreadsheets. Scan and print required documents needed to collect information for data entry. File and organize paperwork used to enter data into programs to keep a record of original document. Specific qualifications for the position include: Attention to detail Ability to work independently Prior data entry experience Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct-hire, temp-to-hire, or temporary position, Arsenault can help you to put your best foot forward. Contact us today!
    $28k-33k yearly est. 60d+ ago
  • Office Administrator

    Life Remembered

    Office assistant job in Elim, PA

    We are seeking an organized, self-motivated Office Administrator to provide general support to our clients and staff at our local cemetery office. You will be responsible for ensuring that the location functions in a smooth and efficient manner. You will greet guests, answer phone calls, respond to emails and organize files. You are an essential part of our team and provide support to multiple departments. A positive attitude and attention to detail are a must. Job Responsibilities: Welcome visitors and provide assistance when necessary. Address families with compassion and care. Handle customer payments. Travel to post office as needed. Enter contracts, deeds, & interments in software program. Keep customer files up to date. Perform all other duties as assigned. Skills: Professional customer approach. Strong communication skills. Experience with or able to learn Office 365, Word, Excel, Outlook, and computer applications. Ability to work independently. Attention to details and follow-up is a must. Requirements: Must be able to pass background check Valid Drivers license Reliable transportation. Required qualifications: Legally authorized to work in the United States Preferred qualifications: 21+ years or older
    $32k-44k yearly est. 56d ago
  • Student Financial Services Secretary

    Butler County Community College 3.9company rating

    Office assistant job in Butler, PA

    ANNOUNCEMENT Butler County Community College (BC3) is currently accepting applications for the position of Student Financial Services Secretary. This is a regular full-time position that will begin immediately. Reporting to the Director of Student Financial Services, the Student Financial Services Secretary is to assist parents and students with securing payment for their tuition, fees and other educational expenses. Assist with inquiries and applying for Financial Aid, and the processing of incoming aid (e.g. FAFSAs, Loan apps.) by gathering necessary documentation and maintaining confidential files for each student. Work with third party billing and student payments. Provide office support to the Director, Associate Director, and Assistant Director of Student Financial Services. Associates degree from an accredited institution in Business or related field preferred. A combination of experience and graduation from high school or equivalent is required. Salary will be commensurate with qualifications and experience. Review of applications will begin immediately. Interested candidates should visit BC3 Recruitment to complete their Candidate Profile along with uploading a PDF version of current resume, cover letter, and copy of college/university transcripts that have been conferred to the Resume section. Incomplete candidate profiles and/or any materials regarding this position that are received after the application deadline or closing of the search will not be considered. Any materials submitted will be the property of the College. Applicants currently employed by Butler County Community College must authorize in writing that all college/university transcript(s) on file in their personnel file located in the Human Resources Office may be copied and attached to their application packet by the application deadline. Requests to copy transcripts received after the deadline will be denied. If you have any questions, please contact the Human Resources Office at ************ Ext. 8951 for more information. BC3 is nestled in the rolling hills of Western Pennsylvania and only 45 minutes from the cultural life of Pittsburgh. BC3 is a vibrant comprehensive community college serving eight (8) counties with five (5) locations and nearly 2,500 credit students. Built on the former Oak Hills Golf Course and a farm, BC3 has a beautiful main campus on 329 wooded acres with a central Oak Grove. BC3 employs approximately 1,000 full- and part-time employees. BC3 has 53 career and transfer programs. The College is going “all in” for its Shaffer School of Nursing and Allied Health. This includes the construction of a state-of-the-art Victor K. Phillips Nursing and Allied Health Building, program expansion, and the development of a Licensed Practical Nurse (LPN) Program. Private and public support has made this possible. BC3 offers unique programs such as Measurement Science/Metrology, Massage Therapy, Robotics, Electronics, Nanofabrication Technology, and Park and Recreation Management. BC3 offers over 100 courses in online and distance education. In addition to degree programs, BC3 has a public safety training facility at its main campus that serves 15,000 students annually for business training, industrial safety training, and public safety - fire, EMS, Hazmat, and police training. The impact of BC3 as an economic engine bolsters the regional economy and continues to contribute substantially to the regional workforce. With a focus on student success, faculty, and staff describe BC3 as a special place with a caring and collegial atmosphere that is unusual in today's higher education landscape. BC3 was named the #1 community college in Pennsylvania for 2025 on Niche.com. To learn more about BC3, please visit ************ Butler County Community College is an equal opportunity, affirmative action employer.
    $30k-35k yearly est. Auto-Apply 46d ago

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