Office assistant jobs in Portland, ME

At Preti Flaherty, one of New England's largest law firms with offices in ME, NH, MA and Washington D.C., we know that exceptional people and efficient processes drive our continued success. We are currently seeking to hire an Office Services Clerk to join our Portland, Maine office location. This is a full-time, benefits eligible position, responsible for providing vital support to both the Office Services and Facilities team. The ideal candidate will be a strong self-starter and problem solver with excellent communication skills and impeccable attention to detail. This person will have experience working in an office environment and a strong track record of performing various administrative tasks, all while providing the highest level of support to their coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for this position. Essential Duties and Responsibilities: Perform general administrative tasks such as answering and directing phone calls, handling email, faxes, files, mailings and deliveries; and coordinating meeting-room calendars. Ensure the office is clean, fully stocked and organized, paying special attention to kitchen areas, conference rooms, stockrooms, storage closets, and communal areas. Order office supplies, stock supply stations and break areas, and ensure equipment is operable. Maintain filing system, contact database, employee lists and inventories. Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events. Assist with office moves. Travel to other offices as needed. Required Qualifications: A High school diploma or equivalent (GED) is required. Proficiency in operating Microsoft Office products and a high aptitude for learning new software and systems. Strong time management, organizational, and multitasking abilities. Excellent written and verbal communication skills. Ability to move/lift to 50 pounds, bend, stretch, and stand for extended periods. Preferred Qualifications: Experience in helping to develop internal processes and filing systems. Previous office services experience preferred. A valid driver's license and reliable transportation. Why Join Preti Flaherty? We offer our employees: A collegial work environment where talent is nurtured, and professional growth is supported. Competitive compensation and benefit offerings include health, vision, dental and paid time off. If you are passionate about working in a dynamic, fast-paced corporate office setting, we invite you to apply and become part of our team!

Job Description World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents. Founded in 2011, World is the second fastest-growing insurance broker in the U.S. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions. Position Overview The Receptionist at World Insurance Associates is responsible for managing calls coming into the main phone line, receiving, and distributing mail, as well as additional administrative duties to support the office. Essential Duties and Responsibilities First line of contact to receive and distribute a high volume of calls coming into phone line Distribute faxes via the agency management system Responsible for keeping inventory of all office supplies and placing approved orders for replenishment as needed Performs all other general administrative related duties as assigned Responsible for receiving, processing and distribution of physical and electronic mail as needed Assist in any processing for Commercial Lines and Personal Lines departments Qualifications Work experience with customer service responsibilities Computer savvy and proficient in MS Office including Power Points, Word, Excel, Outlook, Adobe. Excellent verbal communication skills Ability to multi-task in a fast paced and deadline driven environment Must be able to maintain professionalism and a positive service attitude Can handle sensitive information with the highest degree of integrity and confidentiality Strong attention to detail and excellent organizational skills required Exceptional customer service skills, over the phone and in person, with our customers and internal departments Sense of urgency and problem-solving skills Equal Employment Opportunity At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business. #LI-KS1 Powered by JazzHR 0bsIh52Cw4

For description, visit PDF: ************ fwwebb. com/careers/pdfs/Portland_Office_Admin. pdf

A hired team member would be responsible for opening the gym on a full-time level, Monday to Friday from 4:45 am-12 pm. A team member will be responsible for greeting members as they enter the establishment as well as answering the phone as needed. Additionally, a hired team member will be responsible for signing up prospective members and handling a cash register. As needed there will be cleaning tasks to be completed daily. Currently, we are hiring for Monday to Friday 4:45 am-12 pm for a total of 36 hours per week. Come join a fun energetic atmosphere at World Gym's front desk! At this time, masks are recommended but not required. We have increased cleaning and added daily tasks to prevent the spread of COVID in the gym. Compensation: $15.00 per hour The iconic World Gym brand was founded in 1976 by Joe Gold during the glory days of "Muscle Beach" in Venice, CA. Joe was one of the original ringleaders of Muscle Beach. In his prime, he toured with Mae West, and was at the heart of the cozy connection that has always existed between the Muscle Beach fitness scene and the celebrity of Hollywood. Joe blazed a trail followed later by the likes of Arnold Schwarzenegger, Lou Ferrigno, and Dave Draper to name just a few - all of whom had significant Hollywood careers and an intimate connection to and love for World Gym. Since that time, World Gym has evolved into an internationally recognized brand that has captured the imagination of people around the globe. Given its storied past, it is no surprise that World Gym is one of the most celebrated fitness brands in the world today. World's Gym is committed to always remaining a true gym, not a resort. This is the place for the serious, no-nonsense workout; where great shape is an authentic passion. We believe in empowering our members to lift themselves to greatness and letting confidence thrive while the mind and body grow strong. By offering expertise and state of the art equipment, we have the inspiration and tools to change lives.

Job Description Fore Points Marina, an Ocean Havens Property, is looking to fill the position of Office Assistant. The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment while providing excellent service to customers. Assists customers in booking and adjusting reservations over the phone, through email, and/or third parties. In addition, they carry out requests and inquiries guests may have during their stay. This is a part-time, seasonal position. Duties include Processing new and existing reservations through the phone, email, and third parties Conducting financial transactions for reservations and other services Receiving mail, documents, packages, and courier deliveries and distributing items accordingly Assisting guests with requests for local activities, car rentals and/or dinner reservations Assists with daily administrative tasks Qualifications Concierge, or hospitality, experience Efficient problem-solving skills Ability to operate successfully in a cross-functional and busy environment Basic knowledge of Excel and Word Strong organizational skills Available to work weekdays, weekends, and holidays when necessary

French speaking Assistant needed in preparing and organizing tax documents and client files. Interviewing now for training January 12 - January 14. Assignment duration is through mid April. Manage data entry using Microsoft Office and specialized tax software Support front desk operations, including greeting clients and managing multi-line phone systems Maintain accurate filing systems and document management procedures Understanding of basic 1040 tax filing requirements: total wages, total dependents, etc. Requires good data skills, excellent communication and professional demeanor.

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Job DescriptionDescription: The Receptionist/Administrative Support employee works to maintain a high level of customer service to our clients, community and team while supporting Account Managers and team members with administrative tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Establishes and maintains a professional, positive, and team-oriented relationship with colleagues. Adherent to company policies and procedures for workflow and documentation. Greet clients and visitors Screen and answer incoming calls - assist and forward as appropriate Take client payments and resolve billing issues (refer to Account Manager as needed) Process In/Out deposits, enter in QuickBooks and reconcile monthly bank statement Process daily receipts and deposits Check incoming faxes and distribute them to appropriate Account Manager or Producer Sort and distribute mail and prepare outgoing mail Process pending cancellations, reinstatements and claim acknowledgements Phone calls to companies, mortgages or clients as requested by Account Managers Order supplies and maintain supply area Print invoices, scan and file as needed Update client database management system Troubleshoot copier issues with service provider Support account managers in day-to-day operations as needed Performing other duties as assigned. Requirements: MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES) Highschool diploma or equivalent. Receive/Maintain appropriate agent licensing. Ability to multitask Self-motivated Proficiency in Microsoft Office, specifically Excel, Word, and PowerPoint Excellent oral and written communication skills; organizational skills Excellent customer relationship skills Positive, friendly, and professional attitude PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

The Cross Family of Agencies welcomes you. We need your talent and expertise. Job Title: Administrative Specialist Reports To: Personal Lines Manager, Lewiston Seeking reliable, detail‑oriented Administrative Specialist to support our insurance agency's day‑to‑day administrative operations. This role involves reception, vendor coordination, handle processing for personal lines and commercial lines, organizing internal events (e.g. office luncheons), tracking and ordering office supplies and other tasks to ensure the office runs smoothly. Key Responsibilities: Reception & Front Desk Greet clients, visitors, and vendors in a professional and helpful manner. Answer, screen, and forward phone calls; manage voicemail and respond or redirect messages appropriately. Handle incoming and outgoing correspondence (mail, PDF/email documents). Maintain a clean, welcoming front desk and reception area. Works with IT & Management Team for various IT and branch location safety protocols and procedures Office Event Coordination Plan, schedule, and execute internal office events with branch leadership, such as luncheons, holiday parties, staff meetings. Handle catering, venue or space set‑up, clean up, and manage budget/expenses for events. Administrative & General Office Duties Maintain and order office supplies; track inventory. Filing (physical or electronic), scanning, copying, and maintaining document organization. Assist branch leadership with basic bookkeeping / expense tracking for office operations if needed. Assist with internal reporting tasks, preparing materials, compiling data for meetings. Other Duties Support other agency staff (producers, customer service, etc.) with ad hoc tasks, such as C/L Proposals and Summaries Continuous learning and assistance in maintaining knowledge of insurance policies / industry protocols, especially as related to COIs and carrier requirements. Ensure confidentiality and appropriate handling of sensitive documents and information. Qualifications: High school diploma or equivalent; additional coursework or certification is a plus. Proven experience in an administrative or office support role, preferably in insurance or a related field. Strong organizational skills, attention to detail, and ability to manage multiple tasks/priorities simultaneously. Excellent verbal and written communication skills. Proficiency with standard office software: Microsoft Office (Word, Excel, Outlook), plus ability to learn agency management systems or COI issuance tools. Customer service mindset: friendly, professional, responsive. Ability to work independently but also collaborate well in a team environment. Problems‑solving attitude; resourceful; ability to follow through on tasks with minimal supervision. Working Conditions: Full‑time, Monday through Friday in an office setting. Some physical activity such as moving office supplies, setting up spaces for lunch/events, light lifting. Compensation: The hourly rate range for this role is $19.00-$21.00 [annually/hourly]. Actual compensation will be based on factors including location, skills, experience, and internal equity. Cross Insurance offers a comprehensive benefits package including medical, dental, vision, 401(k) with match, paid time off, and more

Advanced Building Products Office Assistant Sanford, Maine Advanced Building Products is seeking an Office Assistant to work onsite in their Sanford, Maine office. This is an exciting opportunity to partner with a team at a family-owned company with opportunity for growth. Requirements of the Office Assistant: Associate's degree in accounting is preferred Proven experience as an office assistant, administrative assistant, or similar role Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) Strong organizational and time-management skills Excellent written and verbal communication abilities Ability to multitask and prioritize effectively Diligence and critical thinking skills Ability to work fulltime onsite 8a-5p in Sanford, ME Benefits of the Job: Competitive salary based on experience Opportunity for growth and promotion Health insurance for employees and family is covered 100% Paid time off and paid holidays 401(k) with company contribution Ongoing training and professional development opportunities Friendly, business casual work environment Responsibilities of the Office Assistant: Answer and direct phone calls, emails, and other communications Greet visitors and provide widespread support Maintain and organize physical and digital filing systems Schedule meetings, appointments, and travel arrangements Prepare reports, memos, invoices, and other documents Order and manage office supplies and inventory Assist with data entry and record keeping Support CFO with weekly and monthly financial reporting Ensure office equipment is properly maintained Advanced Building Products manufactures drainage and ventilation products for residential and commercial construction from foundation to roof. They offer a casual and friendly office environment and an opportunity to grow within the company. KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

Bilingual Office Assistant AM Shift (8:00am - 12:00pm Monday - Friday) Pay rate: Starting $16 per hour with increase based on experience Job status: Full time Office Assistant Job Duties: Must cover reception area during business hours Answering agency wide phones and conveying messages to appropriate staff Managing, scheduling and coordinating interpretation with staff and client. Submitting initial referrals to APS if needed. Perform compliance and quality assurance reviews (checking files both electronic and paper files) Maintain current knowledge base of existing and emerging regulations, standards, or guidance documents. Obtain and distribute updated information regarding policies. Manage confidential information. Participate in internal meetings and communications. Coordinate , manage and screen interpreters using agency policy and procedures Coordinate and enter new referrals into APS and the Pimsy system. Update client contacts, insurance and other necessary information. Scan documents into the meirs electronic system system accurately Contacting and following up with service providers about requests. Perform other duties and tasks, consistent with the skills and expertise, as required in non-routine circumstances. Benefits Paid holidays Competitive pay Sick/vacation pay Great treaining Opportunities to grow Skills/Qualifications: Excellent communication and interpersonal skills, and the ability to prioritize and handle multitasking. Organizational Astuteness, managing processes, process improvement, reporting skills, change management, coaching, client relationships, administrative writing skills. Work Abilities: Requires sitting, writing letters and memos, face-to-face discussions with individuals or teams, contact with others (face-to-face, by telephone, or otherwise), use of electronic mail, being exact or highly accurate, meeting strict deadlines, coordinating or leading others in accomplishing work activities. Requires work with external customers or the public, work with others in a group or team, working indoors in environmentally controlled conditions Work Environment: This position requires working indoors in environmentally controlled conditions, exposure to sounds and noise levels that may be distracting or uncomfortable. Job tasks are performed in close physical proximity to other people. Qualifications Experience and Education One or more years of similar field experience. Minimum high school diploma is required. Associate's degree in management or related discipline is preferred. Must speak English and fluency in another language is preferred (Somali, Maay Maay, French, Portuguese, Lingala, Arabic, Pashto, Dari) Basic Skills: Active listening, critical thinking, learning strategies, solving problems, ability to monitor self, other individuals, or organizations. Reading comprehension, professionally speaking, effectively communicates in writing. Strong confidentially, accuracy, entering date and filling skills. Social Skills: evaluation, initiative coordination, instructing, negotiating, persuasion, service orientation, and social perceptiveness. Must be familiar with Ms Word, Excel, Powerpoint Must also be familiar with office equipment. I have read the above and agree to perform the responsibilities as described above. I understand that this job description is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills and responsibilities required of personnel as classified. Employee name (print clearly):____________________________________Date:________________ Employee Signature: __________________________________________Date:______________ Immediate Supervisor:_________________________________________Date:______________ HR Director: _________________________________________________Date______________

Join Our Visionary Team as a Front Desk Receptionist at Rochester Eye Care Associates! Are you ready to be the welcoming face and the heartbeat of a cutting-edge optical experience? Rochester Eye Care Associates is on the lookout for a vibrant and customer-centric Front Desk Receptionist to join our dynamic team in Rochester, NH! Benefits include: Simple IRA with company match Paid time off (PTO) and paid holidays Eyewear benefits Employee health insurance What We Offer: Competitive Pay: $15-$19 / Hour No weekend hours: Enjoy a healthy work-life balance Career Growth: Paid training and ongoing support Team Vibe: Collaborative, relaxed atmosphere with people who love what they do Innovative Environment: Experience the newest optical innovations and eyewear styles. What We're Looking For: We are seeking a candidate with experience in optical or healthcare billing and coding who is passionate about providing exceptional customer service. Attention to detail, strong organizational skills, and a positive attitude are key to success in this role. If you're ready to be part of a forward-thinking optical experience, we want to hear from you! Apply now for the Front Desk Receptionist position and embark on a career where every day brings new opportunities to enhance the way people see the world. Your vibrant career at Rochester Eye Care Associates in Rochester, NH starts here!

Supports one or more office locations and Office Operations Manager program by independently coordinating or completing workplace service-related activities in an assigned location. Responsibilities include planning, organizing, and executing box moves and seat assignments; coordination and support of office programs and events; support office safety, business continuity, security and other workplace services; coordinating facility related services with tenants, contractors, and others; provide office administrative functions such as vendor set up and invoice processing. Responsibilities Coordinates facility related services with internal personnel, tenants, and contractors at assigned location(s) Collaborates with internal and external resources to identify and implement solutions for moderately complex issues involving the physical workplace, environmental, security and safety topics. Establishes ownership of the issue. Provides recommendations to the business and stakeholders on topics involving the physical space. Steward of corporate programs and policies. Includes supporting and coordinating building programming (café operations, recreation rooms, amenities) and on-site events. Provides required information and updates to location-specific Website including local services, office amenities and information per site templates. Coordinate the preventative maintenance and work order submissions for Workplace Services at assigned locations. Performs facility and service inspections and takes independent actions to address identified issues. Invoicing reconciliation, payment processing and record retention. Assists with budget development and expense reconciliations Provides office safety, business continuity & security support for assigned location(s). Conducts fire drills and maintains necessary resources. Organizes and updates Office Emergency Action Plans and assists with scheduling periodic testing of plan elements. Organizes Office Risk Control committee, related meetings and completes and submits office safety assessments. Proactively identifies potential office risks and takes independent actions to correct concerns. Serves as a local resource and corporate representative for building condition safety topics and is responsible for collaborating with internal and external resources to address actionable issues. Prepares daft messages and publishes building wide employee notifications Serves as initial local point of contact for inquires and requests regarding workplace services, independently assesses the nature of each request, identifies options, and determines course of action to solve the problem and/or fulfill the request. Acts as the on-site liaison between Liberty Mutual and all tenants regards building amenities and programs. Develop and manage deep relationships with all levels of the organization of building tenants. Manages employee workspace moves within assigned location(s) Serves as the primary point of contact for the business regarding the movement of employee workspaces, seat assignments, and department moves. Collects and clarifies business requirements Qualifications Knowledge office services, facilities management, and commercial property services Demonstrated ability to remotely and independently: produce work with a high level of detail and accuracy; plan, organize and manage work from start to completion; communicate effectively and present information clearly, concisely and persuasively (verbally and in writing); develop and build effective relationships with employees at all levels of the organization as well as external contacts; enter, organize and retrieve information using Microsoft Office, MS Excel and other As normally acquired through a related bachelor`s degree (or equivalent) and related experience Prior experience with managing vendor relationships, facilities project management, and/or CAD and CAFM systems preferred Available outside business hours to support both planned activities and provide local support of building emergencies Actively travels throughout the workspace to interact with the business and project Ability to lift up-to 40lbs

For over 40 years, the Central Lincoln County YMCA has been dedicated to improving the quality of life for all. There is not a more exciting, cause-driven organization to belong to, raise a family in, work or volunteer for, or donate. Our connections to our community hold us together, offer support, and give us an important sense of belonging. The CLC YMCA, with an operating budget of over $3M and over 90 staff, is a thriving non-profit organization serving more than 3,800 members and program participants with a range of activities. Emphasizing the four core character development values of caring, honesty, respect, and responsibility, we are committed to strengthening our communities by nurturing the potential of kids, promoting healthy living, and fostering a sense of social responsibility. We deliver subsidized services to adults and families in need and deserving children of the Central Lincoln County region. Position Summary: This position supports the work of the YMCA, a leading nonprofit to strengthen the community. Essential Duties and Responsibilities: Commits to the YMCA's mission, vision and values to promote healthy living, social responsibility, and youth development. Works with supervisor to create and implement procedures and/or programs and/or curriculum. Works with program participants and volunteers to deliver safe, quality programming while adhering to all standards. Greets members, answers phones, answers questions, and/or directs members to the correct department supervisors. Conducts tours and assists members with registering for membership and programs: Processes member payments and assists with cash handling. Promotes YMCA programs and services to existing and potential members and recruits new members. Builds effective, authentic relationships with participants and connects participants to the YMCA. Monitors facility usage and ensures members and visitors adhere to YMCA rules and core values. Ensures the Welcome Center remains clean and organized. As a Mandated Reporter, recognizes signs of abuse or neglect and reports to supervisor and the appropriate authorities. Non-Essential Duties and Responsibilities: Performs other tasks and projects as assigned. Requirements Physical Requirements: The physical requirements described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, hear, bend, and lift. The employee is also required to use hands and fingers to operate a standard computer keyboard or tablet; use a computer, mouse, printer, and copier; and speak and hear using a telephone. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus. The employee will lift and/or move up to 30 pounds. Work Environment: The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed at a community campus that serves all people. Work is occasionally stressful and requires ability to multi-task, meet deadlines, and successfully cope with the pressures which are related to the position. The campus facility is open early mornings, evenings, and weekends and the job may require attendance outside of regular business hours (9am - 5pm). The noise level can be all volumes. Essential Experience and Skill Requirements: CPR and First Aid certification required within 60 days of hire. Team player, with superb interpersonal skills. An ability to work with co-workers and the public in a positive and friendly manner and resolve conflicts as needed. Self-starter with the ability to multi-task, work independently, and adapt to changing circumstances in a fast-paced environment. Basic computer skills and ability to learn new software. Essential Education Requirements: High School degree or GED or working towards completion of high school. Benefits: The health and wellness of our staff is paramount, so we foster a culture of healthy living amongst our team and offer a YMCA membership and program discounts. Salary Description $15.50 to $17.15 per hour

Nagy Footcare (A US Foot and Ankle Specialists Practice) Nagy Footcare, part of the US Foot and Ankle Specialists (USFAS) network, is seeking a Medical Front Desk Receptionist to provide essential administrative support to our office, healthcare providers, and patients in a fast-paced medical practice. This role is responsible for a wide range of tasks, including patient service, appointment scheduling, data entry, electronic health record (EHR) management, and patient education. Front Desk Receptionist Essential Functions/Responsibilities (other duties may be assigned): Greet patients, answer questions, and manage incoming calls Schedule appointments and support multiple provider calendars Register new patients and update demographics/insurance info Maintain patient flow and communicate wait times Manage patient records through data entry, scanning, and faxing Collect payments (copays, deductibles, balances, OTC items) Verify next-day insurance, referrals, and authorizations Handle orthotics logs, follow-ups, and scheduling Monitor office supplies and coordinate equipment service Prepare daily reports, deposits, and upload financial records Assist with billing, claims, and resolving denials Support general office tasks and special projects Front Desk Receptionist Required Skills and Experience: High School Diploma or GED 2+ years admin or medical front desk experience preferred Understanding of insurance verification, authorizations, and medical terminology a plus Strong customer service, communication, and multitasking skills Comfortable in a fast-paced environment; detail-oriented Ability to maintain confidentiality and follow HIPAA guidelines Team player with flexibility and a willingness to learn Proficient in Microsoft Office and basic computer systems Front Desk Receptionist Physical Requirements: The physical demands described here represent those to perform essential job functions. Reasonable accommodation may be made for individuals with disabilities. While performing this role, the employee must regularly: Sit, talk, hear, and use hands to write, type, or operate office equipment Occasionally reach with hands and arms; climb, balance, stoop, kneel, crouch, crawl, and smell Perform repetitive motions, including reaching overhead and typing Lift up to 50 pounds occasionally and carry objects weighing up to 25 pounds Maintain peripheral vision, depth perception, and focus adjustments Front Desk Receptionist Benefits Offered: Health Insurance (Single & Family plans available) Life Insurance Disability Insurance 401(k) Plan with Company Match Employee Discount Program Paid Time Off (PTO) Paid Holidays #USFAS

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a Temporary/PRN position covering Monday to Saturday between 6:00am-2:00pm with a total of 16 scheduled hours per week. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

Fore Points Marina, an Ocean Havens Property, is looking to fill the position of Office Assistant. The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment while providing excellent service to customers. Assists customers in booking and adjusting reservations over the phone, through email, and/or third parties. In addition, they carry out requests and inquiries guests may have during their stay. This is a part-time, seasonal position. Duties include Processing new and existing reservations through the phone, email, and third parties Conducting financial transactions for reservations and other services Receiving mail, documents, packages, and courier deliveries and distributing items accordingly Assisting guests with requests for local activities, car rentals and/or dinner reservations Assists with daily administrative tasks Qualifications Concierge, or hospitality, experience Efficient problem-solving skills Ability to operate successfully in a cross-functional and busy environment Basic knowledge of Excel and Word Strong organizational skills Available to work weekdays, weekends, and holidays when necessary

TempToFT Temp to hire opportunities in South Portland and Scarborough! Greets and checks in patients, performs registration on new patients, verifies insurance on all patients. Scheduling future appointments Assisting with referrals Collects co-payments. Prepares insurance assignment form with data such as names of insurance company and policyholder, policy number, and physician diagnosis. Contacts insurance company to verify patient coverage and obtain information concerning extent of benefits. Posting of referrals and/or precertification information. Job Type: Full-time Pay: $19.00 - $21.00 per hour Schedule: 8 hour shift Ability to Commute: Scarborough, ME 04070 Work Location: In person

Job Description Join Our Visionary Team as a Front Desk Receptionist at Rochester Eye Care Associates! Are you ready to be the welcoming face and the heartbeat of a cutting-edge optical experience? Rochester Eye Care Associates is on the lookout for a vibrant and customer-centric Front Desk Receptionist to join our dynamic team in Rochester, NH! Benefits include: Simple IRA with company match Paid time off (PTO) and paid holidays Eyewear benefits Employee health insurance What We Offer: Competitive Pay: $15-$19 / Hour No weekend hours: Enjoy a healthy work-life balance Career Growth: Paid training and ongoing support Team Vibe: Collaborative, relaxed atmosphere with people who love what they do Innovative Environment: Experience the newest optical innovations and eyewear styles. What We're Looking For: We are seeking a candidate with experience in optical or healthcare billing and coding who is passionate about providing exceptional customer service. Attention to detail, strong organizational skills, and a positive attitude are key to success in this role. If you're ready to be part of a forward-thinking optical experience, we want to hear from you! Apply now for the Front Desk Receptionist position and embark on a career where every day brings new opportunities to enhance the way people see the world. Your vibrant career at Rochester Eye Care Associates in Rochester, NH starts here! ResponsibilitiesAs the Front Desk Receptionist, you'll be the first point of contact, setting the tone for an exceptional optical journey. Your responsibilities will include: Warm Welcomes: Greet and assist patients with a beaming smile, making every visit memorable from the moment they step in. Efficient Coordination: Seamlessly manage appointments, inquiries, and patient flow to ensure a smooth and streamlined experience. Administrative Brilliance: Handle phone calls, emails, and paperwork with precision, maintaining an organized and efficient front desk. Patient Empathy: Demonstrate genuine care and understanding, creating a welcoming atmosphere that extends beyond just great vision. Required Skills High School Diploma or GED required. Experience in billing and coding, optical billing and coding preferable. Adaptable and flexible with the ability to multitask. Self-motivated and detail oriented. Interest in healthcare. Strong communication skills. Must present a professional appearance.