Office assistant jobs in Ramapo, NY - 868 jobs

Job Purpose: The Administrative Assistant is responsible for all tasks involving the front office and reception area, including proper handling of all incoming calls, incoming mail, and visitors. It is also his/her job to organize and maintain the corporate calendar. This individual is also responsible for maintaining all common areas throughout the office as required. This is a Full-Time Position. *Please email resumes to ************************ Duties and Responsibilities: · Operate Alert's switchboard from 9:00 AM- 6:00 PM; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via e-mail. · Manage the reception area to ensure effective telephone and mail communications. · Open and distribute mail. · Greet and welcome visitors to the Offices between 9:00 AM- 6:00 PM; ensuring they sign in, and informing the relevant staff member of their arrival. · Keep a record of staff and visitors signing in and out of building in the Visitors Book. · Monitor and ensure that the reception area is kept tidy and projects a business-like image. · Manage conference room reservations and organize all aspects of meetings, which includes taking care of any catering arrangements if necessary. · Email or upload customer sales invoices and other communication as needed. · Organize and coordinate meetings for COO, HR Director, and CFO as requested. · Report telephone equipment and line faults to IT manager. · Review and update staff contact and telephone extension lists. Note any changes and advise all staff accordingly. · Ensure that the kitchen is well stocked with milk, sugar, tea, and coffee and alert the proper party when supplies are needed. *Please email resumes to ************************ Skills: · Must be reliable, punctual, and organized. · Must have pleasant phone manner. · Must have familiarity with MS Word and Outlook. Qualifications: Education - High School Diploma or Equivalent Administrative Office Experience/Receptionist Experience: 2 Years (Required) Microsoft Office: 2 Years (Required) Pay Range: $40,000-$55,000 USD *Please email resumes to ************************

We are seeking a highly detail-oriented Administrative Coordinator to support subscriber and publisher operations in a fast-paced, deadline-driven environment. This role plays a critical part in maintaining accurate subscriber data while communicating daily with a large network of magazine publishers. If you enjoy structured work, data accuracy, and balancing changing priorities, this is a great opportunity to grow your administrative career in a stable and collaborative setting. What You'll Do + Accurately update subscriber records-including billing and geographical information-using a proprietary system + Perform basic math calculations related to subscriber updates and billing changes + Complete high-volume data entry with speed and precision + Respond to and manage email communications from 50+ magazine publishers + Prioritize tasks effectively as assignments and deadlines shift + Maintain exceptional attention to detail to ensure data integrity Required Qualifications + 2+ years of administrative, data entry, or office support experience + Strong data entry and typing skills with a high level of accuracy + Comfort performing basic math calculations + Proficiency with Microsoft Office (Excel, Word) + Ability to work efficiently in a fast-paced environment with shifting priorities Nice to Have + Experience using Outlook + Customer service or client-facing experience + Previous administrative assistance or office coordination experience Why Join Us + Room for growth within a stable organization + Competitive salary + Supportive, team-oriented work environment + Hands-on experience working with major publishing partners + Schedule: + Monday-Friday + 8:30 AM-5:00 PM (30‐minute lunch) or + 8:30 AM-5:30 PM (1‐hour lunch) + Work Environment: Onsite, cubicle setting | Team of ~15 coordinators Job Type & Location This is a Contract to Hire position based out of Congers, NY. Pay and Benefits The pay range for this position is $17.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Congers,NY. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

For over 40 years, Health Monitor has been a nationally recognized, targeted healthcare marketing platform for the Pharma/OTC industry. Our in-house, award-winning content studio creates bespoke healthcare education that fosters more productive patient-physician dialogues at every point of care-we call it #TheHealthMonitorDifference. We have the largest proprietary physician office network in the industry, with over 250,000 offices and more than 450,000 healthcare professionals engaging with our omnichannel educational products. Health Monitor delivers premium point of care content that empowers patients and HCPs with trusted information to achieve the best health outcomes while driving impactful ROI for brands. Learn more at healthmonitornetwork.com and follow us on LinkedIn, X, YouTube and Instagram. Role Overview Health Monitor Network is seeking a highly organized and proactive Group Administrative Assistant to provide high-level administrative support to C-suite executives. This role is critical to ensuring the smooth operation of executive activities, managing complex schedules, coordinating communications, and handling confidential information with discretion. The ideal candidate is detail-oriented, adaptable, and comfortable operating in a fast-paced, executive-level environment. Key Responsibilities Executive Support Provide comprehensive administrative support to multiple C-level executives; primarily the CFO, CEO and Head of HR. Manage complex calendars, scheduling meetings across time zones, and resolving conflicts proactively. Prepare, review, and format executive correspondence, reports, presentations, and briefing materials. Act as a gatekeeper for executives, prioritizing inquiries, and requests appropriately. Meetings & Coordination Coordinate executive meetings, board meetings, and leadership offsites. Draft, distribute, and manage meeting agendas in collaboration with executives and stakeholders. Prepare and distribute meeting materials in advance. Take accurate minutes, document decisions, and track follow-up actions. Ensure meeting logistics, materials, and technology are prepared in advance. Communication & Liaison Serve as a key point of contact between executives and internal teams, partners, and external stakeholders. Handle sensitive and confidential information with the highest level of professionalism and discretion. Support executive communications to ensure clarity, consistency, and timeliness. Operational & Administrative Support Maintain organized digital and physical filing systems. Process invoices and expense reports. Assist with budget tracking as needed. Order supplies for the office; re-stock kitchen and pantry items. Act as a liaison to building management regarding facilities requests as needed. Support special projects, research, and ad hoc administrative tasks as assigned. Assist with onboarding coordination for senior leaders when required. Required Qualifications Bachelors Degree Minimum 5-7 years of experience as an Administrative Assistant, Executive Assistant, or similar role supporting senior or C-level executives. Proven experience managing complex calendars and multiple executive priorities. Demonstrated experience drafting meeting agendas and supporting executive-level meetings. Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication skills. High level of professionalism, discretion, and emotional intelligence. Proficiency in Microsoft Office and Google Workspace (Word, Excel, PowerPoint, Outlook, Calendar, Docs). Ability to work independently, anticipate needs, and problem-solve proactively. Preferred Qualifications Experience supporting multiple executives simultaneously. Background in healthcare, health technology, or communications. Experience working in a fast-growing or matrixed organization. What We Offer Opportunity to work closely with senior leadership at Health Monitor Network. Collaborative and mission-driven work environment. Competitive compensation and benefits package. ADA- Physical Demands Office Position: We are committed to providing equal employment opportunities to all employees and applicants, including individuals with disabilities. If you require reasonable accommodation during the application or interview process, please let us know. We will work with you to ensure that your needs are met in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; talk and hear. The employee regularly is required to walk and reach with hands. Employees frequently use computer keyboards, regularly travel both short and long distances via walking within the work site. The employee must regularly lift and/or move a laptop computer. Ability to occasionally move light office materials, with or without reasonable accommodation. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Employees view computer monitors frequently.

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

We are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day administrative and logistics operations in the greater Englewood, NJ area. This role focuses on order processing, shipment coordination, documentation, and data management while working closely with customers, vendors, and warehouse partners. What You'll Do Order & Data Management: Accurately enter and process sales orders, maintain shipment and inventory records, and support inventory reconciliations. Logistics Coordination: Coordinate and track shipments, prepare warehouse release instructions, and ensure timely document distribution to customers and counterparties. Administrative Support: Manage documents and correspondence, assist with ad-hoc reporting, and provide general administrative support to internal teams. Candidates Must Have: Prior experience in administrative support, logistics coordination, or data entry Proficiency in Microsoft 365 (Excel, Word, Outlook) with strong attention to detail and time-management abilities Strong written and verbal communication skills with the ability to multitask in a fast-paced environment

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Looking for an Office Receptionist/Administrative Assistant who has effective communication skills and enjoys working as part of a team. Logical thinker, extremely detail oriented, very organized and can prioritize. Ability to work quickly and thrive in a high-pressure environment with the ability to meet short deadlines. Job Description and Responsibilities Answer and transfer all phone calls on a multi-line phone system Incoming and Outgoing mail distribution, stamps, bill payments, shipping supplies Order all office and kitchen supplies Provide administrative support within the accounting department and to other departments as necessary Manage corporate incoming emails and website. Accounts Payable for vendor services Manage Project Closeouts. Manage database of pricing and quotes for services Requirements Previous experience in Construction is a plus. Positive “can do” attitude. High attention to detail, organized, self-motivated. Superior oral and written communication skills Knowledge of Microsoft Office (Word, Outlook and Excel) Knowledge of Viewpoint/Vista, Procore and PowerPoint is a plus.

Benefits: 401(k) Competitive salary Employee discounts Flexible schedule Free food & snacks Free uniforms Health insurance Opportunity for advancement Paid time off Job description Overview Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives! SEEKING EXPERIENCED MEDICAL ASSISTANT / FRONT DESK MUST speak fluent English and Spanish. Duties Prepare provider's clinic schedule to ensure all necessary documents are on file and we are well prepared for the day. Provide education and support to patients and their families regarding the provider's treatment recommendations. Ensure compliance with healthcare regulations and standards while maintaining patient confidentiality. Facilitate referrals to appropriate services such as physical therapy, pain management, or diagnostic imaging. Document all interactions and updates in the patient's medical records accurately. Skills Strong knowledge of clinic operations and medical practices. Solid understanding of human anatomy to effectively assess patient needs. Excellent communication skills for interacting with patients, families, and healthcare teams. Ability to manage multiple cases simultaneously while maintaining attention to detail. Knowledge of orthopedic practices is a plus. Speak fluent Spanish and English This role requires a compassionate individual who is dedicated to patient care and satisfaction. Job Type: Full-time Pay: $26.00 - $28.37 per hour Medical Specialty: Orthopedics Surgery Schedule: 9 hour shift Day shift Monday to Friday Ability to Commute: WOODBRIDGE NJ UNION CLIFTON HACKENSACK JERSEY CITY FAIRFIELD Work Location: In person

Shift: Night Shift Job Function: The General Office Assistant is responsible for managing a variety of general office duties to ensure company and operational processes run smoothly. Reporting to the Quality Manager, this position adopts a key role in the company's ability to successfully meet customer, quality and delivery expectations. Oversees Reception area and provides strong clerical, secretarial and administrative supports, including but not limited to interaction with callers and visitors, typing, scheduling, obtaining supplies, photocopying and scanning of company information. Primary Responsibilities: * Prepare and complete various forms; photocopying, and scanning in accordance with company procedures * Manage visitor welcome process; greet visitors; sign in and log information; ensure completion of documents; and control access to visitors upon arrival in a professional and courteous manner * Answer telephones in a timely manner; provide information to callers; take messages; transfer calls promptly to appropriate personnel * Interface seamlessly with operations, product and quality departments, in order to provide internal and external customers with accurate information and support * Composes and types internal and external correspondence, proofreading for accuracy and completeness * Enter data accurately into Meyer's data system (MPCS) * Audit various records for accuracy and compliance to requirements * Enter/Maintain electronic job folders for easy access * Coordinate with the Accounting Dept. regarding credit card statements, accounts receivables and accounts payables * Organize, coordinate and set up meetings, luncheons, presentations, etc. as needed * Assist with preparing various department reports * Set up and/or maintain filing system and records retention * Assist with ordering and maintaining appropriate office/shop supply levels; anticipate work requirements; distribute supplies * Anticipate needs to maintain full functioning of job duties, bringing potential issues to the Quality Manager * Identify areas to improve and expedite work processes and communicate recommendations to the Quality Manager * Maintain open communications regarding work progress and deliverables with Quality Manager * Sign for delivered packages and oversee distribution to appropriate personnel * Assist with Safety program when needed * Adhere to AS9100 and other quality standards Requirements: * High school diploma or equivalent - documentation required * 1-2 years' experience in administrative or receptionist role * Must Meet ITAR definition of US Person - documentation required * Excellent customer care skills with a consistent goal of providing exceptional service * Knowledge of basic office management procedures * Exceptional communications skills, verbal and written, conveying and receiving information accurately in English * Ability to work independently with minimal supervision or effectively as part of a team * High attention to detail and accuracy * Superior organizational and prioritizing skills with follow-through to task completion * Professional image and demonstrated performance * Good judgment and application of problem-solving skills in a dynamic and fast-paced manufacturing environment, occasionally under pressure * Reliable and dependable in performing job-related functions * Must maintain excellent attendance record * Ability to handle, update and maintain confidential information in strict professional manner * Ability to read, write and comprehend simple instructions, short correspondence, and memos * Demonstrate ability to process information and communicate utilizing MS Office software * Must exhibit a high level of motivation and a sense of urgency * Perform related duties and projects as assigned and required * Work overtime hours when needed * The above are highlights of requirements required and is not an all-inclusive list * MTI is a safety sensitive manufacturer. As such, successful results of pre-employment drug testing will be required. $17-$21/Hour Physical Demands/Work Environment: While performing the duties of this job, the employee is regularly required to remain stationary, sit, use hands, reach with hands and arms, stand, move throughout the facility and communicate. The employee is minimally required to climb or balance and stoop, kneel, crouch, or crawl. Work in office environment and use of computer (typical 2-button scroll mouse and keyboard - 75% of work day). The employee must periodically lift and /or position materials up to 35 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus. The noise level in the work environment may be loud at times. Must be able to use required personal protection equipment (PPE) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work in a supportive team environment that is fast paced with a strong commitment to accountability. This posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required in this job. To apply, please submit your resume noting job inquiry #5200110126NYPT to the Human Resources Department at: ********************************. An Equal Employment Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetics, or protected veteran status and will not be discriminated against on the basis of disability.

NOTICE OF OPENING2023-2024 Senior Office Assistant(Automated Systems) Effective: Immediately Location: Pupil Personnel Services Hours: 35 hours per week/12-month position Salary: $49,350.00 - $53,421.00 (In accordance with the CSEA Unit 2 Contract) Must be eligible to take and pass the civil service exam or hold the title permanently. OLAS is an online job application system for K-12 Education. The platform connects you with more than 10,000 school jobs, including educator, non-instructional, and administrator positions in New York State and surrounding areas. OLAS job services are provided by PNW BOCES.

Peckham Industries Pay Range: $25.00 - $27.00 Salary Interval: Full Time Description: Application Instructions About Us: Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our “family by choice” ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company's construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable. Position Description Job Summary: The Floating Plant Office Administrator will play a key role in supporting the operational effectiveness of our quarry and asphalt plant operations across multiple locations. This position requires flexibility and periodic travel to various quarry and asphalt plant sites as needed. The role is responsible for delivering comprehensive administrative and office support services, managing critical records, and performing a variety of administrative functions within a semi-industrial environment. Regular interaction with both customers and internal stakeholders is essential to ensuring efficient, accurate, and seamless business operations. Essential Functions: Respect and engage. Establish and maintain effective communication channels with customers and internal team members. Proactively address inquiries and concerns to foster positive working relationships. Mastery. Execute a range of clerical duties, including but not limited to accounts payable vouchering, payroll entry, and processing daily mail. Demonstrate proficiency in office management tasks to facilitate smooth operations. Measurement. Utilize the Peckham POS system to accurately process scale tickets for sales transactions. Ensure compliance with relevant procedures and protocols. Results matter. Manage plant reporting systems by diligently entering daily sales, incoming materials, and total production and inventory data. Uphold the integrity of information to support decision-making processes. Ownership and caring. Record fuel deliveries and facilitate the ordering process as necessary. Monitor fuel consumption and ensure adequate supply levels to sustain plant operations. Safety always wins. Conduct regular inventory checks and coordinate the ordering of office and personal protective equipment (PPE) supplies on a daily or weekly basis. Maintain sufficient stock levels to meet operational needs. Position Requirements Requirements, Education and Experience: High school diploma or equivalent required; additional coursework in office administration or accounting preferred. Minimum of 1-3 years of administrative, clerical, or office support experience, preferably in a construction, manufacturing, industrial, or multi-site environment. Ability and willingness to travel between multiple quarry and asphalt plant locations as business needs require. Proficiency with basic computer applications, including Microsoft Office (Word, Excel, Outlook), and the ability to learn company-specific systems such as the Peckham POS system. Strong attention to detail and accuracy when handling data entry, reporting, and financial-related tasks. Effective communication skills with the ability to interact professionally with customers, vendors, and internal team members. Ability to manage multiple priorities, work independently, and adapt to changing daily operational needs. Comfort working in a semi-industrial environment, including exposure to outdoor conditions, noise, and active plant operations. Commitment to following company policies, procedures, and safety standards, including the use of required personal protective equipment (PPE). Valid driver's license and reliable transportation. Authorized to work in the U.S. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Travel: Position requires travel by personal vehicle to locations throughout the region including but not limited to Bedford Hills, NY and multiple locations in NY including Bronx, Carmel, Pleasant Valley, Patterson, Wingdale and Catskill. When not traveling, this role will primarily be stationed at the Bedford Hills plant. Work Environment/Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required. Values: At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success. Equal Opportunity Employer Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law. Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact ***********************. Compensation details: 25-27 Hourly Wage PIb860cbac98b1-26***********4

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

DISTINGUISHING FEATURES OF THE CLASS: Performs difficult but routine typing and general clerical work. Engages in detailed clerical work under general supervision. Detailed instructions are given for new or difficult assignments. Since this is the beginning class in the typist series, alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential. Does related work as required. EXAMPLES OF WORK: (Illustrative only) Types forms, form letters, invoices, resolutions, vouchers, records, reports and index cards and similar materials; Transcribes longhand copy; Relieves switchboard operator; Addresses envelopes on a typewriter or computer; Sorts correspondence, vouchers and similar materials; Acts as receptionist, directing callers to the proper person or office; Operates all office machines; Indexes materials. REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Good knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to type from clean copy or rough draft as a minimum acceptable rate of 35 words per minute on a typewriter or personal computer; clerical aptitude, write legibly; mental alertness; neatness of appearance; ability to get along well with others; tact and courtesy and physical condition commensurate with the demands of the position. ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of an equivalency diploma recognized by the New York State Education Department, including or supplemented by a course in typing or computers; PLUS one year of office experience which shall have including clerical work and working on a computer. Reviewed 9/7/76; 5/7/79 Reviewed with no change 7/26/82; 8/18/86 7/28/10 Revised 4/29/96; 9/21/99 CSC Amended 9/14/15

Requirements Bachelor's degree 2-3 years of relevant administrative support experience and/or training Proficiency with Microsoft Office programs Responsibilities Training Coordination Plan and coordinate 25-30 onsite and offsite trainings annually Communicate with trainees and training teams via email, phone, and in person Manage training communications, invitations, registrations, attendance, and homework reviews Utilize Cornerstone LMS to track progress and grade Math/Reading achievement tests Travel & Logistics Coordinate with hotels, transportation, and other travel vendors for training events Facilities & Office Management Serve as point-of-contact for facilities issues and liaise with building management and contractors Handle incoming mail, packages, and calls; manage visitor check-ins Order and maintain office supplies and kitchen items Oversee Office Depot account and coordinate with cleaning services General Administrative Support Provide interdepartmental support regarding training protocols Perform general administrative tasks to ensure daily office operations Support miscellaneous projects as assigned Location Requirement: This role is based in the Rutherford, NJ area and requires working in the office 2x per week. We use AI‑enabled tools to assist in screening applications. All hiring decisions include human review.

Check in guests in a system called L Lobby to ensure the safety & access to the property. (Access Control) Help assist with events and functions as needed. Pay rate $19.00 Shifts: 7am-3pm

Job DescriptionDescription: Provides full administrative and secretarial support at a senior level to the executive team (Director of Operations & Compliance and CEO) as well as supports other departments within the agency and day to day needs of the ASun Star New Jersey main office alongside. The position would ensure the smooth management of day-to-day affairs, handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate. Duties and Responsibilities: Manage Director's electronic calendar, assessing priority of meetings, appointments and re-organization as necessary. Manage Director's travel arrangements (including visas/accommodation). Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain Director's office systems, including data management and filing. Screen calls, enquiries and requests, and deal with them when appropriate. Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action. Produce documents, briefing papers, reports and presentations for the Director. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers. Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. Meet and greet visitors at all levels of seniority. Supervise all incoming/outgoing mail and emails into the main company email. Coordinates interviews for executive team in collaboration with HR Assist and oversee functions of orientation, training and building inventory. Assist with document organization Answer phones and assist w/ employee questions and problems, challenges and reassignments Create and send out email and letters that are company based Any other duties as may reasonably be required by the Director. Required Knowledge, Skills, and Abilities: Educated to degree level or equivalent. Experienced Personal Assistant at senior management level. Experience of electronic diary management. Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University. Ability to organize and plan my own work. Excellent attention to detail, with the ability to maintain a high level of accuracy. A flexible, pro-active approach to work including the ability to prioritize and re-prioritize. Ability to work on own initiative. Ability to deal with sensitive information with discretion and to maintain confidentiality. Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint. Schedule: Monday through Friday & 1 Saturday a month required. 20 to 25 hours per week Pay: This is an hourly administrative role. Hourly rate: $18.00 to $20.00 per hour, payable bi-weekly Requirements:

Pressler, Felt & Warshaw LLP is the premier debt collection law firm in the tri-state area. The firm is specifically hiring for our Parsippany, NJ location. We are looking for responsible and energetic individuals to fill a Data Entry position within our Document & Mail Team for our growing litigation firm. This is a full time, 40 hours per week, position with the starting pay rate of $16.00 per hour. Comprehensive paid training is provided for the position. We also offer medical & dental benefits as well as a 401k retirement plan. Data entry personnel responsibilities include collecting and entering data in databases and maintaining accurate records of valuable company information. Previous experience as a data entry clerk, mail room associate or similar position will be considered an advantage. If you would like to gain valuable experience and be part of a large law firm, please apply by emailing your resume. Job Type: Full-time Pay: From $16.00 per hour Expected hours: No less than 40 per week Benefits: 401(k) Dental insurance Employee discount Flexible schedule Health insurance Paid time off Referral program Schedule: 8 hour shift Monday to Friday Ability to Relocate: Parsippany, NJ 07054: Relocate before starting work (Required) Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Paid time off Work Location: In person

We currently have an opportunity for a Legal Office Assistant to join a small, collaborative law firm in the Livingston, NJ (zip code 07039) area area known for its supportive team environment. The Legal Office Assistant will work as a "floater" and will provide clerical support to the firm's paralegals and attorneys as well as perform some other routine daily office functions. This is a very nice diversified role for someone with a couple of years of experience in a law firm. Legal Office Assistant Position Responsibilities Are: Daily functions: Receive mail, scan and email items as appropriate. Electronic filing of items into the document management system. Check and fill printers, supplies, and kitchen items. Clerical Support: Provide clerical support to paralegals and/or attorneys by making copies, collating documents, and creating PDFs Coordinate or assist with litigation discovery management or responses Help coordinate and assemble exhibits for various administrative filings (such as liquor license renewals) When needed, package messenger responsibilities for clients Legal Office Assistant Position Requirements Are: 2-3 years previous experience in legal clerical support Excellent communication skills, both verbal and written. Strong organizational and multitasking abilities. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) Professional and courteous demeanor Ability to work independently and as part of a team.

The Westchester Community College Foundation, in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Support will include calendar management, meeting logistics, and general administrative functions. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. This position requires strong organizational and verbal communication skills. Good knowledge of the principles and practices of administration, office management and personnel management is important. Office tasks include timesheet distribution, mailings, meeting and event preparation (parking, room reservation, copies, work orders, meeting clean up, outlook calendar reminder, name tag printing, etc.), mail receiving, sorting, and distribution and departmental clerical assistance. The incumbent will prepare Excel spreadsheets and design information presentations (i.e. Power Point) for accounting analysis, special events, grant preparation & meeting presentations. The Junior Administrative Assistant will write confirmation letters, mail merge projects (labels, letters, etc.) and proofread printed material, which requires strong writing and computer application skills. They will gather, organize and summarize in report form financial and statistical data for development grant proposals. The incumbent is responsible for exercising independent judgment in relieving principals of administrative details. The Junior Administrative Assistant: * Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calendar management, and meeting scheduling and coordination; * Handles logistics of Board, Committee, leadership, and staff meetings; * Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log; * Provides assistance to other members of the department staff as needed; * General administrative tasks, filing, and other duties and projects as assigned. Requirements: REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions. Knowledge of Microsoft Office Suite applications is necessary. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel. PREFERRED QUALIFICATIONS: * Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred; * Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate; * Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents; * Ability to work both collaboratively and independently; * Attention to detail and ability to handle sensitive information discreetly; * Strong problem-solving skills and the ability to adapt to changing priorities. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. Priority will be given to resumes received by February 13th. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.