Office Assistant Jobs in Redondo Beach, CA

Our client is Los Angeles is seeking an Office Support Specialist to join their team! The Office Support Specialist performs operational duties under general supervision and with reliance upon established procedures and policies. The position serves as a member of the Operations Team to include areas of facilities, mail room, facsimile and purchasing, ordering of office supplies and Conference Service setups, food orders as needed. 5 plus month assignment to start ASAP Pay rate: $26 per hour Must be familiar with Trial Binder Preparation In-office 5 days per week 9:00AM - 5:30PM must be flexible for occasional OT Responsibilities: Assists with creating, editing, formatting and troubleshooting legal documents, using various programs, including Microsoft Word, PowerPoint and Excel. Proofreads documents to ensure accuracy of copy, grammar, punctuation and correct formatting. Returns work to Secretary or Paralegal for final proof and return to attorney. Performs high volume copying on high-end equipment for customers per their specifications. Uses all other copier/duplicator/binding equipment as needed. Ability to produce binders and litigation kits is required. Coordinates workload with others in order to meet deadlines. Picks up from and delivers jobs to the client. Assists other duplicating clerks as needed. Responsible for mail delivery/distribution, end of day mailings and FedEx drop offs. Schedules routine maintenance on all copy machines and scanners. Performs basic maintenance on copy and scanning equipment in all copy centers and in duplicating center including clearing paper jams, cleaning surfaces and troubleshooting service issues. Stocks service centers and printer stations with paper weekly and/or as needed. Establishes and maintains good working relations with clients, coworkers, and administrative personnel. Performs weekly visual inspections of copying and scanning equipment to identify service issue or damage. Makes efficient use of firm resources. Enters all work into BillBack and checks for accuracy. Identifies ways and means to reduce costs of operations and/or to increase service, timeliness and quality. Coordinates client mailings and distributions, as needed. Maintains electronic filing systems in compliance with firm guidelines and office policy to ensure accurate and efficient retrieval of data. Receives and screens telephone calls in a manner consistent with office policy and attorney preference. Provides telephone assistance and replies to incoming requests through a team d-list. Coordinates projects with secretaries, service departments and outside vendors, as appropriate. Maintains a log of all work performed using Track-It. Performs other duties as assigned. Qualifications: Demonstrated basic knowledge of MS suite of products such as Word, Excel, PowerPoint and Outlook. Knowledge of Adobe Acrobat, Word Styles, Track Changes, Table of Contents, Table of Authorities, Elite, InTapp, Interaction, and Chrome River a plus. Ability to exercise sound judgment and discretion as well as perform routine and non-routine tasks with care, attention to detail and efficiency. Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors, and external contacts. Must possess a thorough command of the English language, including excellent spelling, grammar and punctuation. Ability to provide quality client service to both internal and external contacts, regarding non-legal matters of a routine nature. Must possess the interpersonal skills necessary to communicate information with tact and courtesy as well as follow instructions effectively from a diverse group of clients, attorneys and staff. Ability to accurately type a minimum of 50 words per minute. Basic knowledge of standard office equipment including copy, fax and scanning machines. Ability to work overtime hours as requested. Ability to safely lift, move and carry items without assistance, weighing up to 25 lbs The position requires an AA/BA/BS degree or equivalent specialized training. The position requires a minimum of five (5) of related experience in a Copy Center. Prior law firm experience preferred or other related Copy Center Sercices Industry preferred. If you meet the required qualifications and are interested in this role, please apply today. \ The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

We are seeking a highly organized and proactive Executive Assistant/Office Administrator. This role is responsible for facilitating the completion of administrative and organizational tasks, primarily including managing the Company's general administrative activities, providing support functions to management, and assisting in daily office and workflow needs. Such position will be responsible for collaborating with colleagues to develop, implement, and maintain office policies and procedures as well as to create improvements and efficiencies across the overall day-to-day business operations. Through on-going proactive communication, engagement, and collaboration, the Executive Assistant/Office Administrator will ensure that there is effective information flow throughout the business and key outstanding items are being followed through and executed on. While ensuring the utmost confidentiality and integrity, the Executive Assistant/Office Administrator will act as a point of contact for the Company and the Company's clientele and employees, facilitating administrative support and assistance with their inquiries. Essential Functions and Responsibilities Executive Assistant, Secretary and Concierge Services Coordinate and schedule company meetings and appointments, including client meetings and dinners, travel arrangements (flights, hotels, car service), video conferencing, and conference calls. Manage the CEO's schedule and troubleshoot scheduling conflicts as they arise. Act as first point of contact for all parties entering the office and responsible for managing incoming/outgoing office traffic (logging visitors in the building's security system and issuing parking validations for guests, etc.) Manage and coordinate all company and family automobile usage by ensuring that drivers licenses are renewed timely, vehicle state registrations and insurance cards are renewed annually, and vehicle service maintenance is performed timely in accordance with each vehicle's service schedule. Assist senior management in preparation for meetings by generating and editing presentations, emails, newsletters, whitepapers, and other documents as needed. Spearhead special projects with management as needed. Responsible for answering and administering office phones daily (connecting calls, setting up conference calls, managing voicemails and phone messages to employees, etc.) Responsible for all incoming/outgoing mail and tracking important outgoing mail. Responsible for preparing office for guests and setting up conference room for meetings as they arise. Responsible for office maintenance and coordinating with office vendors, ensuring repairs and maintenance tasks are completed successfully (i.e., facility repairs, building vendors, shredding company, etc.) Perform errands as needed (order coffees/lunches, clean kitchen and other personal tasks as requested) Office Operations and Administration Manage corporate credit cards/receipt management for employees and follow-up with employees to ensure timely substantiation of company expenses are documented appropriately on a monthly basis. Responsible for assisting in tracking monthly key payments/state filings and following up with the Director of Operations and Financial Controller until tasks are completed. Maintain current Standard Operating Procedures (SOP) and create/update company SOP's as needed. Manage and maintain electronic databases in an organized manner for projects in progress Lead, manage, and maintain contact database to include all up to date contact information and add new contacts as they arise. Responsible for timely reporting to the President (or their designee) as it relates to administrative business operations and project work plans. Communicate and collaborate with team membersat The Firm on projectsas needed. Facilitate, track, and manage family insurance claims for reimbursement as needed. Serve as the point person for electronic document management and filing system, ensuring employees are keeping all company and client records scanned, organized, and titled properly in accordance with the company's document naming convention. Assist the Director of Operations (or their designee) with various compliance testing and ongoing administration (and maintenance thereof) as well as meeting note taking and organization when requested. Collaborate with the compliance and operational team personnel to ensure that appropriate records and office policies maintained are followed and maintained. Work with management to assist with HR related functions and responsibilities in conjunction with our Professional Employer Organization, when applicable. Facilitate the onboarding process and training program for new hires and internships as they arise. Maintain and update email distribution groups and office extension sheet on an ongoing basis. Manage office equipment and mobile devices in accordance with the current SOP. Manage office inventory and maintain stock of marketing materials, office supplies, etc. Maintain and organize storage room, supply room, and kitchen. Develop an understanding of the business disaster recovery plan and business continuity plan, become familiar with the building emergency protocols and procedures, and stay current with building requirements. Responsible for opening and closing main office doors and ensuring all office doors are locked if no one is present. Skills and Qualifications Bachelor's degree or equivalent work experience and knowledge. Possession of an entrepreneurial work ethic and interest in growth. Effective interpersonal skills. Ability to work independently and ask questions when needed. Ability to manage, prioritize, and successfully execute multiple tasks under fast-paced conditions. Strong organizational skills and high attention to detail. Proactive in taking the initiative to compete tasks and resolve issues as they arise. Proficiency in Microsoft Outlook, Word, Excel (60+ WPM), PowerPoint, OneNote, and Google Suite. Professional Qualities The Executive Assistant/Office Administrator must possess the following characteristics: Leadership: The ability to contribute to initiatives and processes within the organization. Team Oriented: The ability to work in a team-based environment and contribute to providing excellent work product. Ethical Practice: The ability to integrate core values, integrity, and accountability throughout all organizational and business practices. Effective Communication: The ability to effectively exchange information with employees, clients and vendors. Critical Evaluation: The ability to interpret information with which to make business decisions and recommendations. Global & Cultural Sensitivity and Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties. Relationship Management: The ability to manage interactions to provide service and to support the organization. Business Acumen: The ability to understand and apply information with which to contribute to the organization's strategic plan and vision. Benefits: We offer a competitive compensation package, including comprehensive medical, dental, and vision coverage, a 401(k) plan with a 4% match, and opportunities for professional development and career growth.

Do you enjoy utilizing organizational, customer focused skills, while handling the everyday occurrences in a successfully operating office? The Corban Group in Anaheim, CA is looking for an Office Assistant to play a key role in running and coordinating the day-to-day operations in a fast-paced office. Our formula for success has been to put our customers first and treat them with honesty and integrity. If you are a strong, proactive office leader that is looking to utilize and share their skills and ideas, please apply today! Minimum Requirements: Bachelor's degree preferred 2+ years of experience managing a busy office Intermediate to advanced skills with MS Office Suite CRM experience preferred This position requires that you possess the following skills: Ability to prioritize projects and manage time Provide outstanding customer service Excellent communication; both verbal and written Good-nature, positive attitude Self-directed initiative A desire for continuous learning Ability to adhere to complex regulatory and compliance requirements Responsibilities: Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service, you will: Answer phones and greet clients in a friendly, warm manner Record notes from client conversations in an accurate manner into CRM Complete and process new client applications; accuracy being pertinent Input prospects and keep database/CRM program up to date Process transactions Event planning Schedule meetings and appointments Various industry specific tasks Salary: $20 - $25/hr. Benefits: 401(k) match Bonus and commission potential Flexible schedule Hours: Monday - Friday, 9am-5pm About 2 evenings a month for seminars; flexible start time on the day of Presented by Advisor Employee Services Thank you for your interest in the Office Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Job Title - Litigation Secretary Company Location - Los Angeles, CA 90017 Hybrid 1-Day Onsite Work Schedule | Direct Hire Salary - $85k, DOE Integr8staff seeks a versatile and experienced Litigation Secretary. This position requires a highly motivated individual with experience all facets of litigation (some of which must be state and federal litigation with healthcare practice experience. Responsibilities of the Litigation Secretary position Format, input, edit, retrieve, copy, scan, and transmit legal documents Prepare pleadings and discovery documents for filing and service Schedule depositions with attorneys, clients, witnesses, and court reporters e-Filing - State and Federal Manage and plan calendar of all appointments, conferences and meetings Daily review and prioritization of client correspondence and communications Create pleading/discovery binders, indexing, filing documents, organize and file case documents. Client Intakes, editing contracts and handling mailings Schedule conference calls and on-site/off-site meetings Prepare draft engagement and confirming letters as needed Prepare and submit new matters; change intakes for existing matters concerning adverse parties and billing contact and other information and collaborate as needed Arrange and coordinate travel arrangements Partner timesheets, expense summaries, and client bills Utilize docketing/calendaring department to track court and filing deadlines Attorney timesheets, expense summaries, and client bills Assists with overflow work and other projects as assigned Performs overflow typing, filing, or photocopying as requested by other attorneys Maintain client confidence by keeping client/attorney information confidential Requirements of the Litigation Secretary position 3+ years of litigation secretary experience in a law firm (state and federal litigation experience) Extensive knowledge of litigation e-filings and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required. Working and interacting with all levels of firm personnel and have excellent verbal and written communication skills. Must have the ability to learn new skills and systems quickly. Type 75+ wpm and have excellent spelling, grammar and punctuation Bachelor's Degree preferred Secretarial Certification, ABA approved Paralegal Certification preferred Experience working with a document management system Proficient in iManage, ProLaw, Microsoft Office Suite applications Word, PowerPoint, Excel, etc. Excellent technical, organizational and administrative skills as well as strong interpersonal skills. Ale to prioritize and work independently in a fast-paced environment. This person should be able to work under pressure, be flexible, proactive, resourceful and efficient. Candidate must be able to handle multiple projects and changing priorities on a very busy desk. Must be able to work in the office 1 day per week following approx. 3 month training period. Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.

Adams and Martin Group is partnering with a fast-paced litigation law firm seeking an experienced Office Administrator to assist the principals of the firm and perform key office financial and administrative duties, including processing legal billing for clients. This is a full-time position with the opportunity to grow within the firm. If you enjoy staying busy, are highly organized, and appreciate recognition for a job well done, this may be the perfect role for you. Please review the qualifications below carefully to determine if you meet the requirements. The skills listed are essential for the job position. Primary Office Administrator duties include: Facilitation of accounting functions, including banking (deposits, fund transfers, wire transfers, bank statement reconciliation) Office budgeting and cash flow management, A/R, A/P, payroll Client fee retainers in client trust accounts Key management reporting (financial statements, attorney hours and commissions, tax reporting reports) Managing day-to-day operations of the office, including information systems and facilities Client billing and responding to client inquiries regarding billing and compliance Vendor management (office supplies/equipment/services) Insurance and business license renewals Assisting with human resource management, overseeing non-attorney personnel Becoming familiar with the firm's case management system and working closely with the firm's Cloud Host to maintain secure data/systems Interacting with management and other staff to assist as needed A qualified applicant would have the following experience: At least five years of office administration experience, including handling billing, accounts receivable, accounts payable, and/or payroll; the ability to generate annual 1099 reports and quarterly/annual financial statements At least two years of experience in managing office financial and administrative matters within a law office or similar business At least two years of experience communicating with customers, clients, or external business professionals; strong written and verbal communication skills Exceptional attention to detail, strong organizational skills, proactive and effective problem-solving abilities, and the capacity to organize and prioritize tasks to consistently meet deadlines Proficiency in Outlook, Word, and Excel; ability to manage and modify PDF documents. Experience with case management software is helpful but not required A stable job history demonstrating your accomplishments They offer a competitive salary and benefits, including medical and 401K. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Office Coordinator is responsible for the successful operations of the CIC House, Catalina Island Conservancy's office in Avalon, CA, including: receiving and escorting visitors; ensuring maintenance of all common office spaces, equipment, and supplies; overseeing incoming and outgoing mail and packages; coordinating relationships with office service vendors; coordinating set up for meetings in CIC House conference room; coordinating logistics for VIP guests meeting with Conservancy leadership on Catalina Island; overseeing scheduling and maintenance of Admin vehicles; and providing limited admin support to Facilities and Capital Planning and the President and CEO. The ideal candidate will be highly dependable, capable of managing multiple assignments, and a self-motivated problem solver. This person will report to Facilities and Capital Planning. ESSENTIAL DUTIES AND RESPONSIBILITIES: Office Reception: • Greet office visitors, ensuring guests are comfortable and connected with the right office personnel Office Maintenance: • Keep common areas tidy and stocked regularly (conference room, drop-in desks, flex offices, mailroom, kitchen); coordinate with Building Maintenance Supervisor to oversee housekeeper's weekly cleaning schedule at CIC House • Monitor and order all inventory (office/mail supplies and refreshments) • Submit work orders and schedule repairs for general building and equipment; coordinate with Facilities, IT, and external vendors • Support IT by managing the issuance/collection of keys and fobs for building access and coordinating resolution of any building access-related issues with IT Mailroom/deliveries: • Receive and distribute incoming mail and packages to relevant Conservancy staff • Ship outgoing mail and packages Meetings/Events: • Coordinate booking of conference room and flex desks/offices • Provide conference room meeting support for Conservancy staff at CIC House and Trailhead, including room set-up, audiovisual needs, catering, and close out of meeting space • Support VIP guests/donors traveling to Catalina Island for meetings with Conservancy leadership Vehicles: • Assist in management of the Avalon Admin and CEO vehicle fleet including reservations, parking, charging/fueling, oversee maintenance and upkeep, cleanings, and occasional vehicle related errands • Must be able to drive and possess a valid CA driver's license, as occasional driving for vehicle management and errands is required • Assist in broader fleet management duties as requested (e.g., DMV records, city registrations, etc.) Occasional administrative responsibilities: • Provide limited administrative support to Facilities and Capital Planning, such as vendor coordination, meeting support, and document preparation. Offer occasional support to the President and CEO, such document preparation and running errands. PREFERRED QUALIFICATIONS: KNOWLEDGE/SKILLS: • Decision Making: Solid decision-making ability to prioritize needs and move initiatives forward • Detail-oriented: Strong attention to detail • Project management and organizational skills: Ability to work independently and dependably; ability to multi-task and prioritize; knows when to delegate tasks or seek supervisor's assistance • Teamwork/collaboration: Works well with and collaborates with a variety of internal and external stakeholders to achieve shared goals • Customer service: Ability to represent the Conservancy in a professional and courteous manner; can proactively identify problems and bottlenecks, and coordinate efficiently with relevant departments and vendors to deliver solutions • Problem-solving orientation: Resourceful and can solve problems creatively • Flexibility: Ability to handle multiple assignments with multiple stakeholders; comfortable with ambiguity and frequent changes • Communication skills: Ability to communicate clearly and succinctly, both verbally and in writing • Tech Savvy: Microsoft 365 competency (SharePoint, Teams, Excel, PowerPoint, Word), Siriusware EDUCATION/EXPERIENCE: • Preferred Bachelor's degree or equivalent relevant experience with 2-3 years of office administration, operations, and/or event planning experience. • CA Driver's License. WORK ENVIRONMENT/ PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job or that an employee encounters while performing the essential functions of this job. Reasonable accommodations are available for individual with disabilities to support the performance of job-related functions. • Employee is required to live and work on Catalina Island. • Work on weekends and outside of normal business hours may be occasionally required. • Work location is at the Conservancy office in Avalon, CA. Must be able to navigate stairs, as CIC House does not have an elevator. • The majority of the job duties are performed in a professional office setting, which involves prolonged periods of sitting at a desk, frequent use of computers, phones, and other standard office equipment. The ability to perform tasks that require close vision, manual dexterity, and communication through both verbal and written means is essential. Occasionally lifting or moving up to 50 pounds may be required. The environment is generally quiet to moderate in noise level. COMPENSATION & BENEFITS • We pay competitively in the nonprofit space and offer a robust benefits package. We offer a comprehensive benefits package that includes medical, vision and dental insurance, a flexible spending account, an employee assistance program, disability and life insurance, a 403(b) plan with a 3% employer contribution plus a 5% match that fully vests in 2 years, and 3 weeks of accrued vacation. • The anticipated hourly pay for this position is up to $26, commensurate with experience. Equal Employment Opportunity and Accommodations Statement We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. In accordance with applicable federal, state, and local laws, reasonable accommodations will be made for qualified individuals with disabilities, both in the application process and during employment. If you require accommodations to perform the essential functions of the position, please notify Human Resources by emailing ****************************

Our client, an apparel brand is seeking a Front Office Receptionist to join their team! Hours: 8:00 AM - 4:30 PM, Monday through Friday (30-minute lunch) Compensation: $21.00-$26.00/hour, depending on experience Key Responsibilities: • Visitor Management: • Collaborate with security to ensure only authorized visitors enter the office. • Greet and assist visitors, handling the check-in process. • Office Operations: • Issue badges to new hires and contractors. • Order and replenish office supplies, refreshments, and snacks. • Manage inbound/outbound shipping and handle incoming mail. • Maintain and organize conference rooms. • Administrative Support: • Assist with company-wide meetings and events. • Coordinate the employee ticket program (Intuit). • Order business cards for employees as needed. • Cross-Departmental Collaboration: • Liaise with kitchen staff to address office needs. • Partner with HR to support employee engagement events and other office needs. Ideal Candidate Traits: • Polished, professional, and detail-oriented. • Energetic, friendly, and approachable. • Strong organizational and multitasking skills. This role is temp-to-hire, ideal start date 12/2. APPLY TODAY!!

Job Title: Receptionist & Administrative Support We seek a dynamic and organized Receptionist & Administrative Support professional to join our team in Los Angeles. As the first point of contact for clients and visitors, you will create a welcoming atmosphere while managing various administrative tasks. Your role will ensure smooth office operations and support daily administrative functions, including answering calls, managing mail, and assisting with document preparation and filing. If you thrive in a fast-paced environment and enjoy multitasking, we would love to hear from you! Key Responsibilities Greet clients and visitors with a friendly and professional demeanor, directing them to the appropriate team members or locations. Answered phone calls, managed email communications, and efficiently directed inquiries to the correct department or individual. Handle incoming and outgoing mail, ensuring timely processing and distribution. Assist with general office duties, such as filing, data entry, document scanning, and organizing materials. Support the team with administrative tasks, including scheduling meetings, preparing documents, and maintaining up-to-date records. Provide exceptional customer service in all communications, maintaining the company's positive and professional image. Qualifications Education: A high school diploma or equivalent is required; an associate degree or higher is preferred. Experience: 1-3 years of experience in an office environment, preferably in a receptionist or administrative support role. Skills: Strong organizational abilities with the capacity to manage multiple tasks efficiently. Excellent written and verbal communication skills, with attention to detail in all forms of correspondence. Proficiency in Microsoft Office Suite; familiarity with Adobe and Bluebeam is a plus. Ability to work independently, as well as part of a collaborative team. Exceptional customer service skills with a friendly, approachable attitude. Bilingual: Proficiency in both English and Spanish is highly preferred. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Successful civil litigation law firm in West Los Angeles seeking a qualified legal secretary, with a minimum of 5-7 years experience, to assist the Attorneys in formatting and filing State and Federal Court documents, creating tables of contents/authorities (manually), serving subpoenas, answering phones and maintaining client files. Experience with Macintosh is a plus. Software used: Mac OS, Microsoft Word and Adobe Acrobat.

The law firm of Gipson Hoffman & Pancione is looking for an experienced Litigation Secretary to support our firm's growing litigation practice. The ideal candidate will have excellent attention to detail and the ability to excel in a fast-paced environment. Who We Are: Headquartered in Century City (Los Angeles), Gipson Hoffman & Pancione is a boutique full-service law firm committed to advancing and protecting our clients' interests with thorough, expert, and diligent service. Requirements: 5+ years of strong general & business litigation secretarial experience. Excellent grammar, spelling, and ability to proofread. Exceptional litigation skills with strong knowledge of CA State & Federal Court rules Proficiency in state and federal eFiling and all court procedures Excellent working knowledge of legal documents Superb organizational, time management and multitasking skills Excellent people & communication skills, with the ability to collaborate. Keen attention to detail Ability to integrate and work in a fast-paced environment; meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to perform clerical tasks with a high degree of accuracy. Proficient in MS Office applications (Word, Outlook, Excel), as well as iManage and Adobe. Why Choose GHP? A supportive, collaborative, and inclusive work environment. Commitment to work-life balance. Benefits, and Perks: The base salary for this nonexempt full-time role will be dependent on factors such as experience, job-related skills, and qualifications. Comprehensive health insurance plan, including medical, dental, and vision coverage for employees and their dependents. 401(k) plan Generous paid time off, including vacation days, personal days, sick days, and paid holidays. How to Apply If you are a resolute and ambitious professional looking to make a significant impact in the field of litigation, we encourage you to apply. Please submit your resume to *******************. Job Type: Full-time Pay: Dependent on experience, job-related skills, and qualifications. Benefits: 401(k) Health, Dental & Vision insurance Paid sick time Paid time off

We are seeking an Office Administrator to handle all office responsibilities at a capital management firm in Brentwood, CA. It will be onsite Monday - Thursday (8-1pm) with Fridays remote or off. This individual would be covering a maternity leave until April 1st (tentatively). Typical duties would include: greeting visitors, answering phones, overseeing client holiday gifting, assisting with the planning of their holiday party, helping with a charity gift drive, ordering lunch daily, stocking the kitchen, and ensuring smooth daily office operations! Hourly pay starts at $30/hr and can range depending on experience level. Requirements: 3+ years of experience managing office operations Ability to handle any visitors that arrive at the office Great communication and organization skills

Prestige Legal Solutions, P.C. is a leading Lemon Law firm in Los Angeles, CA. We are seeking a dedicated Discovery Clerk to join our team. The ideal candidate will possess a strong background in paralegal work, particularly in lemon law, and demonstrate a solutions-oriented approach to their responsibilities. Responsibilities include, but are not limited to, the following: Document Management: Organizing and maintaining client files, both in paper and electronic formats. This includes ensuring that files are accurate and complete. Discovery Process: Assisting in the discovery phase of litigation, which involves gathering evidence, documents, and information pertinent to the case. This may include preparing, processing, and serving subpoenas. Filing: Managing filings in both State and Federal Courts, including electronic and paper submissions. Drafting Legal Documents: Creating and finalizing various legal documents, such as pleadings, motions, and correspondence, ensuring they meet legal standards and formatting requirements. Tracking Deadlines: Keeping track of important deadlines for filings, hearings, depositions, and other critical dates to ensure timely compliance. Communication: Corresponding with court clerks, opposing counsel, and clients to obtain necessary information and updates. Research: Conducting legal research, investigating facts, and analyzing statutes and case law to support the legal team. Administrative Support: Providing overall administrative support to attorneys, which may include scheduling meetings, coordinating travel, and preparing for depositions or trials. Assisting in Preparation: Helping to prepare for depositions and other legal proceedings, ensuring that all necessary materials and documentation are ready. Assist with additional legal, administrative, and special projects as needed. Benefits: 2-4 weeks PTO (Sonority PTO) 15 Paid Holidays 401K Matching Health, Dental and Vision Benefits Gympass/ Wellhub Paid Parking Breakfast, Birthday Celebrations, Holiday Events, and more. Prestige Legal Solutions, P.C. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, termination, leave of absence, compensation, benefits, training, as well as disciplinary action. Prestige Legal Solutions, P.C. makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Prestigious insurance defense law firm is seeking an experienced litigation secretary for its Irvine office. We offer competitive benefits and salary commensurate with years of experience and a great team of employees. Role Description This is a full-time in-office position for a Litigation Secretary at Gates, Gonter, Guy, Proudfoot & Muench LLP in Irvine, CA. The Litigation Secretary will perform day-to-day tasks to support legal proceedings for three attorneys. Personal characteristics that will contribute to the success in this position are a strong work ethic, high degree of personal responsibility and accountability, and a high degree of organization. Qualifications Proficiency in legal terminology and procedures Excellent communication and organizational skills Ability to manage legal documentation and correspondence Familiarity with legal research and case management software Experience in maintaining litigation calendars and scheduling Knowledge of court filing procedures and e-filing systems Assist with trial prep Handle a wide variety of complex and confidential time-sensitive material Strong attention to detail and time management skills Must be able to take initiative, be reliable, professional and team-oriented. Previous experience working in a litigation law firm or legal environment We are an Equal Opportunity Employer.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Organize and maintain showroom Qualifications Degree or some college preferred. Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Job Title: Office Assistant Job Summary: We're seeking an organized and proactive Office Assistant to provide essential support in vendor management, invoicing, and office event planning. This role requires strong office assistant skills to manage day-to-day operations smoothly, especially when the manager is out of the office. The ideal candidate will handle administrative tasks, coordinate with vendors, oversee invoicing, and plan internal events to foster a productive and professional environment. Key Responsibilities: Vendor Management: Oversee vendor relationships, manage contracts, and ensure timely service delivery. Invoicing: Process and track invoices, manage billing records, and maintain budgetary awareness for office expenses. Event Planning: Coordinate and execute office events, meetings, and team activities. Office Administration: Manage day-to-day office operations, including supplies, equipment maintenance, and reception as needed. Manager Support: Serve as the go-to support person in the manager's absence, handling administrative tasks, addressing office needs, and keeping operations on track. Ideal Candidate Profile: Strong background in administrative support or office assistance. Ability to multitask effectively and adapt to changing priorities. Excellent communication skills for vendor relations and team interactions. Equal Employment Opportunity Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Role Description We are hiring an Operations and Office Coordinator for our Santa Monica headquarters. As the Operations and Office Coordinator at AZLEE, your day-to-day tasks will involve supporting and coordinating various operational, production and sales activities. You will work closely with different teams within the company to ensure smooth operations, inventory management, and all incoming and outgoing shipments & order fulfillment. Part of this role will also involve supporting the production team with trips to downtown Los Angeles 1-2 times per week as well as supporting our sales team with wholesale administration. In this role, you'll have the opportunity to gain experience across various aspects of the business. As you develop your skills, we hope you'll take on greater responsibilities and grow with us. Company Description Elevated designs crafted with intention. Founded in 2015 by Baylee Ann Zwart, AZLEE merges ancient practices of jewelry design, Art Deco architecture, and the romance of the natural world into a singular vision of modern luxury. AZLEE is an elevated, versatile, and modern brand that has been worn by celebrities such as Bad Bunny, Russell Westbrook, Emma Watson, Rihanna, Bella & Gigi Hadid, Zoë Kravitz, and Scarlett Johansson. The brand has been featured in renowned fashion publications including Vogue, Vogue Paris, W, Elle, Bazaar, and more. AZLEE's jewelry can be found at select luxury retailers such as Net-A-Porter, Matches, Harrods, and Neiman Marcus. A portion of each piece sold helps benefit ocean-related causes. Our team is very close-knit and we are looking for an incredibly organized, detail-oriented and self-motivated individual to join our team, contribute to the evolution of AZLEE, and grow with us. Passion about fine jewelry and fashion is a plus, and ability to multi-task and work in a fast-paced environment is a must. Daily Tasks will include, but are not limited to Once trained, this role will handle all incoming and outgoing shipments fully autonomously. This includes daily organization of all orders, packing all orders accordingly to step-by-step instructions provided, creating all shipping labels, and tracking each order. This will require the candidate to thoroughly learn the collection and pieces in detail, and work very closely with our Production Manager to understand & document the status of each pending order. Supporting our sales team with creating and processing orders through our inventory software. This will require the candidate to learn the inventory software that the company runs on in a detailed-manner. Maintaining stock levels of all shipping and office supplies Packing and unpacking displays and product for travel Support with inventory checks & inventory reconciliation Setting up and breaking down the showroom for all client appointments Supporting production with preparing components for open orders 1-2 trips per week driving to downtown LA from our Santa Monica Office for pick ups and drop-offs. Must have personal car but will be reimbursed by mileage, must be comfortable driving on the freeway. Supporting marketing with all content organization Organizing various data, content and information in Google Drive, Dropbox, and Google Sheets Qualifications Strong organizational and multitasking skills Experience with luxury brands ideal Attention to detail and ability to maintain accuracy in a fast-paced environment Excellent communication and teamwork skills Proficiency in Microsoft Office Suite (Word, Excel) Proficiency in G-Suite - Gmail, Sheets, Drive and comfort with email threads Knowledge of inventory management systems and processes Experience in a similar role or relevant field is preferred Ability to prioritize tasks and meet deadlines, self-motivate and self-organize Positive attitude and willingness to learn along with commitment and interest in deeply learning our company processes Proficiency and experience working dynamically on a computer Experience with collaborating across various teams & departments via email & in person meetings

Title: Strategic Assistant to the Founder Industries: Autonomous Technology | Aerospace & Defense | Artificial Intelligence | Founder-led early-stage venture investing About Skylus Organization The Skylus Organization (*************** was founded in 2023 by Mr. Jay Skylus to conduct highly mathematical and theoretical research, create cutting-edge technology, and make early-stage startup investments. The Skylus Organization is also responsible for managing some of the startups in its portfolio. About the Role Mr. Jay Skylus is seeking an exceptionally driven, highly intellectual, and adaptable individual to server as the Strategic Assistant to the Founder. This role is critical in enabling Jay to maximize his impact by providing seamless support across strategic, operational, and personal domains. The ideal candidate is a sharp thinker with a passion for cutting-edge technology and a deep understanding of the complexities of the aerospace, defense, and AI industries. As a trusted partner to Jay, you will play a pivotal role in managing high-level initiatives, coordinating projects, and ensuring that both the business and personal operations align with Jay's vision. The Skylus Organization is developing cutting edge technologies and US export controlled intellectual property. The work involves exposure to highly sensitive, confidential, and/or classified information requiring confidentiality, tact, and discretion. Trustworthiness is a nonnegotiable. The organization's operations require occasional domestic and seldom international travel. You must be willing to travel as requested. The company will provide all equipment (iPhone, Macbook, etc.) The use of personal devices in the performance of work/duties will be strictly prohibited. Strategic and Operational Support Serve as the Founder's right-hand, anticipating needs and providing proactive, solutions-oriented support. Manage and prioritize the Founder's calendar, ensuring alignment with key business and personal goals. Prepare research, analyses, and recommendations to support high-stakes decision-making. Collaborate with leadership teams and staff to ensure seamless communication and alignment across affiliate organizations. Act as a proxy for the Founder in meetings, representing his vision and values. Project Management Oversee critical projects and initiatives, tracking milestones and driving deliverables. Be a task management guru. Coordinate with cross-functional teams across multiple timezones to ensure timely execution of objectives. Synthesize and distill complex technical and business concepts for clear communication to stakeholders. Personal Support Manage personal logistics, including travel arrangements, event planning, and personal appointments. Assist with tech development or investment initiatives or external engagements relevant to the Founder's interests. Ensure a harmonious balance between the Founder's professional and personal priorities. Thought Leadership and Research Stay abreast of industry trends, emerging technologies, and competitive landscapes, providing curated insights to the Founder. Draft and refine communications, presentations, and though leadership content. Contribute to the Founder's strategic thinking by serving as a sounding board for ideas and problem-solving. --- Additional Qualifications Bachelor's degree or advanced degree or equivalent experience in relevant field (Engineering, Tech Startup, Computer Science, Aerospace, or similar). Minimum 3-5 years in a fast-paced, high-stakes environment (e.g. consulting, venture capital, startup, or similar roles). Familiarity with aerospace & defense or AI industries is highly desirable. Must be willing to work nights and weekends, as necessary. Specific Skills Exceptional analytical or problem-solving capabilities. Strong project management skills with the ability to juggle multiple priorities. Excellent communication, both written and verbal, with the ability to synthesize complex concepts. High emotional intelligence and discretion, especially when handling sensitive matters. --- How to Submit an Exceptional Application Demonstrate intellectual rigor | showcase your commitment to grasping and navigating complex technical and strategic concepts, especially ones that you believe will somehow help advance humanity. Why Join Us? Be at the forefront of innovation in aerospace, defense, AI, and autonomous technology. Work closely with a visionary founder, contributing to projects with a global impact. Gain unparalleled exposure to high-level strategic thinking and cutting-edge industries. Enjoy a fast-paced, intellectually stimulating environment that values growth and curiosity. Compensation Package Base Salary: Up to $185,000 (commensurate to fit and expertise of the candidate) Equity/Stock Options Performance Bonus: Up to $25,000 Healthcare: Fully paid health, dental, and vision Paid Time Off Business travel fully covered by the company Technology stipend for office and home office setups. Networking opportunities to attend invite-only/high-profile events with the Founder, conferences, or industry gatherings. Travel Up to 25% travel may be required during heavy periods ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. SCHEDULE Weekdays; weekends as necessary EQUAL OPPORTUNITY EMPLOYER Employment with Skylus Organization is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Under the supervision of the Import Purchasing/Sourcing Manager, the person will be a liaison between the Design Department and Purchasing Department to efficiently request quotes from appropriate vendors, request information and samples from domestic and international vendors. The person will maintain shared worksheets and ensure they are accurate. Qualifications: To excel in this role, the individual must maintain a positive and professional demeanor when interacting with vendors and other departments. They should be a strong team player, capable of multitasking, and adaptable to changing circumstances. Being well-organized, self-motivated, and able to meet deadlines is crucial. Additionally, the person should be able to take the lead on accounts and projects, and be proficient in Excel and email applications. International travel may be required and a valid, unexpired US passport is required. Priority Duties and Responsibilities: Vendor Communication Send out new requests and follow up on missing ETAs with vendors. Reply to ready images after daily review with design team. Respond to vendor questions resulting from Sourcing Requests - sending additional photos, measurements, swatch samples, etc. Send files to vendor (i.e. artwork), when appropriate. When samples arrive, review them with the design team. After review, take all feedback and relay back to the vendor and note information on sourcing log. Accurately communicate information from the Design Department to Vendors and vice versa. Convey a sense of urgency, when necessary. Maintain Sourcing Log Input notes, ready image approvals and ETAs on daily basis. Save images to appropriate sourcing request(s). Customer Presentations Recaps Attend recap meetings. Process all recap requests - requesting needed samples, creating graphic and pak requests. Create recap logs. Secure swatch samples needed to mail off for reference in sample development. Make sure vendors clearly understand timelines and deadlines around recap meetings to ensure samples arrive in time for customer review and consideration. Be in constant communication with Design Department on pending requests. Work with Compliance and Purchasing on recap items. Sourcing Requests Be consistent with requesting quotes from domestic and international vendors. Prepare, create and gather all information needed to create Sourcing Requests. Make sure requests include all information such as quantity, color, account and needed testing. Using given resources, research appropriate vendors to send Sourcing Requests. Working with Purchasing and Compliance, research appropriate vendors that will pass social audits and are okay for use in specific wholesale account presentations. Creating Packaging requests for the development of box ideas and concepts Creating Graphic requests for the development of art being sent to China. Team Communication Relay time sensitive information from vendors to design team. Help problem solve with the Purchasing Department to help negotiate pricing Work in tandem with Purchasing/Sourcing Manager with daily and long-term projects Assist with the organization of swatches for designer use Customer Commitments Tag original samples at time of commits Work with Purchasing Manager to provide accurate size container to product Opt for VFI creation. Enter and maintain information on Assortment Plan worksheet at time of Distro. Administrative and Other Responsibilities: Maintain appropriate level of professionalism (especially when interacting with vendors & other departments). Monitor sample processing area. Lead weekly clean up. Monitor sample storage areas. Facilitate clean up with design and sourcing team when needed. Support Purchasing and Sourcing Managers, Sourcing & Design teams. Initiate and assist with new projects. Maintaining spreadsheets in an accurate manner Maintains Master Vendor List Knowledge, Skills and Abilities: Excel skills Multi-taking Customer Service Typical Working Conditions: Mainly in an office environment with some exposure to busy warehouse and production areas. Ability to travel internationally and has a valid unexpired US passport. Education: Minimum 2 year college graduate & prior experience with Procurement in Asian markets. Experience: Previous experience in an office environment required. Prior Sourcing/Procurement or Purchasing experience a plus. Previous experience with Asian markets & suppliers is preferred.

Job Title: Bilingual Office Coordinator We seek a highly organized and professional Bilingual Office Coordinator to join our team. As the first point of contact with clients and visitors, you will play a key role in creating a welcoming and efficient office environment. In this role, you will handle various essential administrative tasks, from answering calls to managing mail and supporting staff with organizational duties. You will work closely with the Controller and other team members to ensure smooth office operations and contribute to the company's success. Key Responsibilities Welcome visitors warmly and professionally, provide them with the relevant information, and direct them to the appropriate area or individual as needed. Answer incoming calls, direct them to the appropriate team members, and manage incoming and outgoing mail, ensuring it is processed and routed promptly. Perform data entry, process orders, prepare and mail preliminary lien notices to customers, and assist with filing, document scanning, and proofreading correspondence. Support the team with maintaining updated files, conducting research, and preparing documents as needed. Provide excellent customer service by handling all communication with professionalism and efficiency, maintaining a positive image for the company. Qualifications Education: A high school diploma or equivalent is required; an associate degree is preferred. Experience: 1-3 years of experience in an office setting, ideally in an administrative or clerical role. Skills: Strong organizational skills with the ability to prioritize and manage multiple tasks. Excellent written and verbal communication skills with attention to detail (spelling, grammar, and punctuation). Proficiency in Microsoft Office; experience with Adobe/Bluebeam is a plus. Strong interpersonal skills, with a focus on providing outstanding customer service. Self-motivated with the ability to work independently and as part of a team. Bilingual: Proficiency in both English and Spanish is highly preferred. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.