Office assistant jobs in Renton, WA

Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Redmond, WA. Position Summary: Join a dynamic team dedicated to providing exceptional administrative support and ensuring seamless operations. In this role, you will support senior executives and their teams with various administrative tasks, vendor onboarding, equipment management, and expense reporting. Primary Responsibilities/Accountabilities: Coordinate calendars for senior executives and manage meeting schedules. Assist with vendor onboarding and manage inventory for office supplies and equipment. Provide guidance on expense reporting and assist with new hire equipment setup. Facilitate travel arrangements and coordinate meetings and events. Engage with stakeholders across multiple departments to support team objectives. Participate in team activities and contribute to a positive team experience. Support recruitment efforts and collaborate with hiring managers for a smooth process. Execute projects and tasks with minimal supervision and manage project deliverables. Maintain up-to-date space management processes and team spaces. Qualifications: 3+ years of experience in calendar management. Strong problem-solving skills. Proficiency in office tools and software. Experience in hardware management. Highly detail-oriented. The ideal candidate will have experience working in an executive office environment and possess strong organizational and communication skills.

Job Title: Mail Services Associate Duration: 6+ months (Possible extension & conversion to FTE) Pay rate : $23-24/hr. on w2 Hours: 8:00AM-4:30PM PST with a 30-minute lunch Resource's typical working day: Duties revolve around retail shipping and passport photo taking Standing, walking, and lifting up to 50 pounds are requirements of this role Valid Notary licensing a plus but not required Years of Experience needed: 1+ years Level of Education: H.S. diploma Certifications/Licenses: Notary and/or lithium battery cert would make for a TOP candidate Top Must have Skills: Dependable, hardworking, self-starter, strong communicator, and ready to learn Top Nice to have Skills: Notary and/or lithium battery cert would make for a TOP candidate. Prior mailing experience. Resource's typical working day: They will be standing majority (95%) of the day They will be lifting packages up to 50 lbs. They will be working with in the client shipping centre. Taking passport photos Processing outgoing shipments using fed ex USPS, UPS Using a mailing system for outbound shipments and tracking.

The Executive Assistant (EA) serves as a key member of the Office of the Provost and Academic Affairs, reporting to the Director of the Office of the Provost and Academic Affairs. EA provides confidential, executive-level administrative support to the Provost and Vice Provost, ensuring priorities are implemented with clarity, discretion, and efficiency. This role manages complex calendars, travel arrangements, communications, and briefing materials for senior leadership, and coordinates divisional meetings, retreats, and high-visibility events. Working in close alignment with another EA under the Director's guidance, EA maintains a primary focus on executive-facing responsibilities while remaining cross-trained to support operational functions as needed. This scaffolded approach ensures continuity, role clarity, and seamless support for Academic Affairs leadership and institutional priorities. Pay, Benefits & Work Schedule Position Salary Range: $72,488/year - $101,484/year The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $79,737/year based on Bellevue College Exempt salary schedule. We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc. The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay. About The College Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve. As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion. We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact. For more about Bellevue College's impact, visit Facts at a Glance. About the Department The Office of the Provost and Academic Affairs provides strategic and administrative leadership for the academic mission of Bellevue College. Led by the Provost and Vice Provost, the Office oversees the planning, coordination, and delivery of high-quality educational programs that promote student achievement, teaching excellence, and equity across the college. This Office supports and collaborates with the academic divisions, curriculum and assessment teams, faculty leadership, and cross-campus partners to ensure that academic initiatives align with institutional goals. It leads major college-wide efforts including Strategic Planning, Achieving the Dream, and serves as the central hub for academic policy, faculty hiring and evaluation processes, and academic program development. The Office also ensures efficient administrative operations and executive coordination for the academic leadership team, supporting openness, inclusive decision-making, and strong internal communication. Through its commitment to student success, access, and innovation, the Office of the Provost and Academic Affairs advances Bellevue College s mission to create equitable learning environments and empower students to transform their lives and communities. Essential Functions Executive Calendar, Briefing, and Communication Support * Independently manage complex calendars for the Provost, Vice Provost, and Director, coordinating internal leadership meetings, external partnerships, and statewide obligations. * Prepare briefing materials and communications by gathering documents, drafting talking points, and synthesizing key issues. * Coordinate detailed travel arrangements and itineraries for the Provost, Vice Provost, and Director, including approvals, expense reports, and logistics. * Handle confidential correspondence and edit/format official communications for senior leadership. * Serve as liaison to senior leadership and external agencies, including the President's Office, State Board, and community partners. * Ensure leadership is fully prepared for all engagements through timely delivery of agendas, materials, and updates. Leadership Meeting and Event Coordination * Plan and coordinate divisional and institutional meetings, including Academic Affairs Leadership Team, Provost Team, Vice Provost Team, and cross-campus groups. * Lead arrangements for divisional retreats and strategic planning meetings, coordinating scheduling, venues, catering, guest speakers, and materials. * Coordinate executive-level events, including securing venues, arranging logistics, managing guest services, and overseeing high-visibility details. * Support the Commencement Committee, ensuring Academic Affairs participation in the event and assist with planning logistics. * Represent Academic Affairs at the President's Cabinet Assistants (PCA) group, contributing to cross-divisional planning and coordination. * Provide direct support to the Director by coordinating communications, scheduling, and project logistics for executive-level initiatives. Stakeholder Engagement and Office Coordination * Serve as the first point of contact for inquiries to the Provost's Office; triage and escalate faculty, staff, and community concerns as appropriate. * Manage complaint tracking protocols to ensure timely responses and documentation of thematic issues. * Coordinate communication and workflow between the Office of the Provost and Academic Affairs, deans, directors, governance committees, and external partners. * Work in close alignment with a second EA and the Director to ensure executive- and operational-level support are complementary, coordinated, and non-duplicative. * Support the Director by maintaining awareness of institutional policies, deadlines, and initiatives. Administrative Process and Document Support * Draft, route, and track executive-level documents such as external vendor and consultant contracts, evaluations, appointment letters, and official communications. * Collaborate with a second EA on faculty hiring timelines, committee schedules, and CSA processing. * Review documents for accuracy, formatting, and compliance with college policies. * Assist with onboarding of new academic leadership team members to ensure access to shared tools and resources. Other Duties as Assigned * Provide occasional backup to a second EA during peak workload or absence. * Participate in professional development and equity efforts to support an inclusive, service-oriented office culture. * Support emergent projects, institutional initiatives, or special assignments at the direction of the Director, Provost, or Vice Provost. Minimum Qualifications * Bachelor's degree in Education, Communication, Business Administration, Public Administration, Office Technology, or a related field. (An associate s degree and two additional years of administrative experience may substitute. Relevant experience may be considered on a year-for-year basis.) * Demonstrated experience providing administrative or executive support in a high-volume, fast-paced office setting. * Demonstrated ability to manage complex calendars, prioritize competing demands, and support executive-level meetings and communications. * Demonstrated ability to incorporate diverse perspectives and work effectively with individuals from a variety of backgrounds and identities. * Proven ability to work independently, be self-directed, and respond to changing priorities while meeting deadlines. * Demonstrated discretion and professionalism in handling sensitive or confidential information. * Strong written and verbal communication skills, including drafting formal communications and preparing briefing materials. * Intermediate proficiency with Microsoft Office 365 products (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint). Preferred Qualifications * Prior experience supporting senior executives (e.g., provost, vice president, president) in higher education or a public institution. * Experience coordinating high-profile institutional events, such as Commencement or strategic retreats. * Familiarity with Washington's community and technical college system (SBCTC) and governance culture. * Experience participating in or supporting cross-campus working groups such as President's Cabinet Assistants or shared governance bodies. Conditions of Employment Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties. Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners. Reference Check: Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. Other Information * This position is NOT eligible for relocation allowance. * This position is NOT eligible for sponsorship for employment-based visa. How To Apply Applications received by 12/02/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service. Required application materials: * Attach a Cover Letter (min 1 pg., max 2 pgs.) * Attach a Resume * Complete Job Questionnaires Contact: If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at ************************ EEO Statement Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at ********************************** The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, ************, Office C227, and EEOC/504 Compliance Officer, ************, Office B126. Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu . Apply for Job * Careers * Sign In * New User

Amarr, part of global opening solutions company ASSA ABLOY, is hiring a process-oriented Office Administrator to join our distribution center team in Kent, WA. This is the ideal position for the person who loves handling a wide variety of responsibilities in a fast paced, high volume environment. In this position you will: Efficiently answer and respond to telephone calls and customers' needs Receive and process customer orders and invoices on a daily basis Provide product quotes to customers Develop a strong understanding of product line and services offered Assist in inventory control, including purchase order receipts and transfers Maintain daily receipts and bank statements Maintain customer files and pricing Assist in production, product pick-up, and product delivery schedules Required Experience: High school diploma or equivalent One year prior office administrative experience or related experience, preferably in the building supply industry Clear and effective written and oral communication skills High attention to detail and accuracy Ability to work quickly and accurately in a fast-paced environment The Details: This position is Monday - Friday from 7:30am - 4pm with occasional overtime. Pay range is $24-29 based on, but not limited to, skill sets, experience and training, licensure and certifications. Benefits include Medical/Dental/Vision, Paid Time Off (13 days in your first year that you start earning immediately), Paid Holidays from day one, tuition reimbursement, and a 401k plan (with an automatic 3% company contribution, regardless of if you contribute!). At Amarr, we welcome the unique perspectives that each individual brings to our team. We are passionate about creating an inclusive and welcoming environment where everyone feels valued and can truly be their authentic selves. We believe that our diversity fuels our creativity and innovation, helping us to excel and lead in our industry. Join us, and let's build a future where equal and equitable opportunities are available to all. As one of North America's leading garage door manufacturers, Amarr Company takes pride in fostering a culture where employees enjoy many opportunities for career growth, rapid advancement, and relocation to some of America's most desired cities. Although Amarr Company is an international business, employees enjoy a family-oriented, caring culture and rewarding work environment. Amarr Company offers competitive wages, generous benefits, and a bonus program for every employee. At Amarr Company, the door is always open and there is no ceiling to your career growth.

DSHS Assistant Secretary, Behavioral Health and Habilitation Administration About the Role Every day, the Behavioral Health and Habilitation Administration (BHHA) staff deliver care and safety in Washington's most complex behavioral health and habilitation settings, from state hospitals to secure community facilities. Behind every program are Washingtonians whose recovery, dignity, and well-being depend on us. The Assistant Secretary reports directly to the Secretary of DSHS and leads one of the state's largest 24/7 systems, overseeing state hospitals, forensic services, secure community facilities, and habilitation programs. Because these facilities operate around the clock, the Assistant Secretary carries on-call responsibility, providing visible, decisive leadership whenever critical issues arise. With nearly 8,000 staff and a biennial budget of more than $1.7 billion, the Assistant Secretary must bring both operational discipline and cultural leadership to ensure stability, accountability, and trust across the system. What Success Looks Like * Clear crisis management protocols are in place and consistently applied. * Visible cultural progress is underway, with staff reporting stronger trust and accountability. * Headquarters and field operations are aligned, with silos broken down and communication strengthened. * The Secretary and leadership team count on this role as a trusted advisor, someone who brings solutions forward and anticipates risks and opportunities. * BHHA's leadership is recognized by labor, tribal, and community leaders as credible, transparent, and collaborative. The Type of Leadership DSHS Needs * Calm and decisive in crisis, with the judgment to act quickly and the composure to inspire confidence. * Inclusive and unifying, able to bridge divides and bring diverse voices into shared purpose. * Strategic and forward-looking, balancing immediate operational demands with long-term system transformation. * Authentic and transparent, modeling accountability and trust in every interaction. Key Priorities * Strengthen Operational Stability and Crisis Readiness- Ensure BHHA's 24/7 facilities are prepared to manage high-stakes incidents and safety concerns with consistency and confidence. This role carries on-call responsibility, requiring sound judgment and visible leadership at all hours. * Lead Cultural Renewal- Build a respectful, accountable culture by addressing workplace concerns directly, strengthening engagement, and increasing leadership visibility. Model the values of trust, inclusion, and transparency to unify a large, mission-driven workforce. * Reconnect Headquarters and Field- Break down silos and foster alignment between headquarters and field operations. Strengthen communication, build shared goals, and create a sense of unity across diverse service areas. * Build Executive Presence and Strategic Influence- Represent BHHA with clarity and confidence in legislative, external, and senior-level forums. Work in close partnership with communications teams, agency leaders, and external partners to align messaging, elevate BHHA's external presence, and project a strong, consistent voice. Provide timely, solution-focused briefings to the Secretary and DSHS leadership on emerging priorities, risks, and opportunities. Competencies and Leadership Capabilities * Executive Leadership in Complex Systems * Crisis Management and Decision Making * Organizational Change and Culture Building * Strategic Communication and Influence * Political and Stakeholder Acumen * Collaboration and Partnership * Operational and Financial Stewardship Education: A bachelor's degree in Public Administration, Business Administration, Public Health, Social Services, Health and Human Services, or related fields is preferred but not required. Why Apply for This Role This is more than an executive role, it's a chance to shape statewide policy, influence national conversations and represent BHHA with clarity and confidence before legislators, tribal partners, and community leaders. At this defining moment, your leadership will not only stabilize crisis-prone systems but also elevate BHHA's voice and rebuild a culture rooted in respect and resilience. This is your opportunity to leave a legacy, strengthening systems and transforming lives across Washington State. Application Process Applications will be accepted through December 15th, 2025, at 5:00 p.m. Pacific Time. Please email a resume and cover letter to ***********************, highlighting your interest in the role and the competencies and leadership capabilities outlined in this profile. The Department of Social and Health Services' (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at **************. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or **************.

Fenwick is seeking a Legal Secretary who will perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals, providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients. This position offers a hybrid schedule and requires three days on-site in our Seattle, WA office with the possibility of additional required in-office days depending on business and client needs and requires a 37.5 hour work week supporting an 8:30 am - 5:00 pm daily schedule. Job Description: Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors. Responsible for producing high quality and error free work product in a timely manner. Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams. Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services. Shared responsibility across offices for coverage of attorneys and paralegals. Possess a solid understanding of the litigation process: Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement; Prepare, file and serve Answer to Complaint; Arrange for service via a Process Server. Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney's litigation practice. Working knowledge of the court's PacerPro and its workflow procedures/protocols. Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials. Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation. Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access. Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles. Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel. Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Perform a variety of administrative functions including preparing check requests, invoices and reimbursements. Responsible for managing and keeping assigned attorney's calendar updated with relevant information, i.e., client meetings, court deadlines, etc. Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents. Knowledge of timekeeping protocols; assist with entering attorney time, as necessary. Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks. Ability to be flexible and available to work overtime as necessary. Perform other tasks as assigned. Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator. Respond to client requests for month-end estimates. Monitor, identify and resolve A/R and collections issues, as necessary. Desired Skills and Qualifications Possesses interpersonal skills necessary to support positive working relationships and to effectively communicate, interact, and follow instructions in a demanding environment with/from a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Ability to multitask in a highly demanding, deadline-driven environment. The ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner while operating in a fast-paced environment. Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings. Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues. Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards. Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events. Ability to work proactively and independently with minimal supervision but can also work within a team. Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties. Affinity for and knowledge of current technology and ability to comfortably adapt to new technology. Ability to identify future challenges and be proactive in offering solutions before they materialize. Initiative to identify areas and processes for improvement and takes action to implement change. Effective self-management and ability to make sound, independent decisions. High level of accountability; consistently meeting agreed-upon commitments. Reporting to the Senior Manager, Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals in a law firm setting. Knowledge of patent litigation procedures is strongly preferred. Experience with independently e-Filing documents in accordance with the federal and states court's rules is required. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $76,000 - $108,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Office Coordinator Bay Vista Commons - Bremerton, WA As the full time Office Coordinator , you will play a vital role in supporting Bay Vista Commons through administrative duties, billing, accounts receivable management, and ensuring smooth operations. This position is ideal for someone who thrives in a fast-paced, detail-oriented environment, and is passionate about providing exceptional customer service to residents, families, and external partners. M&M is a faith-based, non-profit multi-service agency dedicated to providing exceptional care to over 2,000 senior adults and children each year. Our mission is grounded in compassion and a commitment to service, and we are seeking a dedicated Office Coordinator to join our team at Bay Vista Commons (BVC). If you have a passion for making a positive impact and providing top-notch administrative support in a mission-driven environment, we want to hear from you! Full Time (40 hours a week) Starting pay : $20.75- $24.29/hr. based off applicable years of experience Key Responsibilities: Billing & Accounts Receivable: Prepare and submit resident invoices and file old invoices. Update the Point Click Care (PCC) system with relevant changes and submit Medicaid claims monthly. Manage resident trust accounts and perform monthly audits. Collect, track, and process checks for residents, HAP, and Medicaid. Monitor delinquent accounts and initiate follow-up actions. Reports & Census/Admissions: Prepare month-end reports and ensure accurate tracking of census data. Assist with move-in and move-out processes, including coordinating documents and ensuring smooth transitions. Track Medicaid renewals and manage office supplies. Miscellaneous: Conduct tours for prospective residents and their families. Assist with HUD applications, admissions paperwork, and other marketing tasks. Provide support for residents and families during the HUD recertification process. Qualifications: Education: Post-secondary education or equivalent experience. Experience: Two years of related experience, preferably in an administrative or healthcare setting. Skills & Abilities: Strong keyboarding skills (50+ WPM) Excellent written and verbal communication Critical thinking and problem-solving Ability to manage multiple tasks, meet deadlines, and work effectively with others Proficiency in Microsoft Office Suite, with experience in database management a plus Ability to handle confidential information with discretion Why Join Us? Mission-Driven Work: Be part of a faith-based non-profit that makes a real difference in the lives of seniors and children. Positive Work Environment: We value a sense of kindness, collaboration, and flexibility in a supportive, team-oriented environment. Comprehensive Benefits: Martha & Mary offers fair wages, competitive benefits and supportive work environments, where we become friends and family. We invite you to apply and become a part of one of Kitsap County's largest not-for profit employers. The following benefits/compensation are offered at Martha & Mary. Paid Time Off (PTO) is accrued at varying rates depending on length of employment. Accrual rates begin at 5.32 hours per month based on a 40-hour workweek. These accruals include the required sick leave per Washington State's Paid Sick Leave Law 40% discount on child care services while working Comprehensive benefit package after 60 days to include medical, dental, vision and life insurance options for full time employees. Career advancement opportunities across multiple sites and departments 403(b) Retirement Savings Plan is available immediately upon hire 5 Paid Holidays Employee Assistance and Counseling for life's challenges outside of the workplace Cell phone, Health Club and Auto service discounts And much more Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today's market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change. If you're a highly motivated individual who values accuracy, organization, and customer service, we encourage you to apply. Join our team at Bay Vista Commons and help us continue to provide exceptional care to those in need. Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today's market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change. M&M is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Do you have strong organizational and office skills and enjoy helping things run smoothly behind the scenes? Are you someone who loves greeting people, answering questions, and making everyone feel welcome? Do you take pride in keeping details in order and supporting a mission that truly matters? If so, our Part-Time Office Coordinator role at Food Lifeline could be the perfect fit for you! Join our team and play a key role in ensuring our office runs efficiently while helping us advance our mission to end hunger in Western Washington. What You'll Do: As a Part-Time Office Coordinator , you'll play a vital role in keeping our office running smoothly and ensure every visitor, volunteer, and staff member feels welcome. You'll provide front desk coverage, manage mail and office supplies, and support day-to-day administrative and logistical operations that help advance Food Lifeline's mission to end hunger in Western Washington. You'll work a part-time 8:00 am - 1:00 pm schedule Monday-Friday from our Hunger Solution Center in the South Park neighborhood. Key Responsibilities: Provide front desk coverage, greeting visitors, and supporting staff and volunteers with professionalism and warmth. Answer and direct phone calls, emails, and inquiries efficiently. Process and distribute mail, maintain office supplies, and ensure shared spaces remain organized and professional. Assist with scheduling, data entry, meeting logistics, and special projects across departments. Partner with and provide backup support to the Office Coordinator to ensure seamless office operations. Key Skills & Qualifications: Strong communication and customer service skills. Proficiency with Microsoft Office Suite and general office equipment. Excellent organization, multitasking, and teamwork abilities. High School diploma or GED required; some college or administrative training preferred. Minimum one year of administrative or office support experience. Who You Are: You're an organized, detail-oriented professional who thrives in a collaborative environment. You have excellent communication and customer service skills, proficiency with Microsoft Office Suite, and the ability to multitask effectively. You enjoy helping others, maintaining a well-run office, and contributing to a mission-driven organization making a difference in the community. Compensation, Benefits & Schedule: Salary is $27.50/hour with pro-rated benefits including medical coverage for employees and children, dental, and vision insurance, employer paid basic life, long and short-term disability, and paid time off. Based at our Hunger Solution Center in South Park, Seattle Fully On site Part-time, Monday through Friday, 8:00 am - 1:00 pm. Additional hours may be requested occasionally to provide coverage for vacations, absences, or special projects. Why Join Us? At Food Lifeline , you'll be part of a passionate team working together to end hunger in Western Washington. We foster a culture of collaboration, equity, and community impact where your work directly supports people in need. You'll enjoy a supportive, inclusive environment with opportunities to learn, grow, and make a real difference every day. Ready to join Food Lifeline? Apply now! To join our team as a Part-Time Office Coordinator, please read the full job description and apply electronically. Complete applications must include a resume and cover letter and this posting will remain open until filled. We encourage applications from candidates who can contribute to the diversity of our organization and have lived experience of hunger and inequity. Food Lifeline is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Substitutes (Non-Teaching)/Substitute - Clerical Additional Information: Show/Hide Assignment Type Temporary/Hourly Hours Will vary by assignment Location Varies - all school locations in the Kent School District Pay Rate $19.81/hour Benefits Employee Benefits | Kent School District Once you have completed your application and at least 3 references have been received, please contact the sub office at ************ to be considered for the Kent School District substitute list. Clerical guest staff replace regular employees who are absent. Guest staff assist office staff with clerical duties like typing, filing, copying, organizing materials for distribution, and recording information. Clerical guest staff will also be required to supervise students at the elementary level during play periods in and out of classrooms, recess, lunch supervision., bus loading and perform before and after school crosswalk duty. Guest staff are expected to be available on a day-to-day, on-call basis, any day of the week, Monday through Friday. An automated online system is used to arrange assignments in advance. Early morning phone calls may occur starting as early as 5:00 am. Duties & Responsibilities: * Provide a friendly, open, safe, and service-orientated atmosphere in all locations worked. * Maintain spatial awareness while promoting student safety at lunch, playground, bus loading and crosswalk supervision. * Administer application of school discipline/positive reward programs within the building that you are in for the day. * Supervise students in the lunchroom. * Perform clerical duties such as typing, filing and making copies. * Document and record student behavior as needed. * Maintain confidentiality regarding all student and district related matters and records. * Provide clerical assistance to other building staff, as needed Qualifications: * Must be at least 18 years of age; additional related training desirable; or any combination of experience and training which provides the knowledge, skills, and ability required to perform the work. * Ability to have effective working relationships with students, staff, parents, and the public and ability to work with a significant diversity of individuals and/or groups. * Exercise sound, independent judgment, including appropriate handling of confidential matters. * Willingness to work in all types of weather. * Ability to stand and walk for extended periods of time. * Ability to follow directions with minimal supervision. * Ability to communicate effectively using verbal and written expression in English. * Comply with all Board policies and procedures. * Background check through Washington State Patrol, as required by RCW 43.43.830. Fees apply. Preferred Qualifications: * Availability to work all hours of a student day starting as early as 7:00 am until 4:30 pm on any day of the school week. * Ability to operate a computer, including word processing. * Ability to operate modern office machines, including office copier and FAX. * Flexible and willing to adjust schedules on short notice. * Evidence of promptness and reliability. * Customer service skills. * Ability to communicate in a second language. * Experience working with a diverse student population and the specific school demographics. * Ability to show multicultural and ethnic understanding and sensitivity and communicate effectively with all cultural groups in the school community. About Kent School District Mission: Our mission explains our fundamental purpose as an organization. Kent School District's mission is successfully preparing all students for their futures. Vision: Our vision captures the future we seek to create for our students. Kent School District's vision is to produce graduates who are globally competitive learners. Through equitable access to high quality academic, social, and applied learning, students are ready to excel in college, careers, and in life. Values: Our core values drive our culture and answer the question, "How do we want to act, consistent with our mission, along the path toward achieving our vision" Specific values are at the heart of our culture because they are levers that drive us towards achieving shared vision. Throughout this plan, three core values are prioritized: Equity: Student equity is ensuring that access to quality staff, courses, resources, activities, services and opportunities are provided for all students to succeed and grow based on their individual needs. Excellence: As a system and individuals, we strive for excellence through the intentional creation of student-centered and efficient actions that operate with coherence. Community: Partnership with our community prioritizes proactive involvement of those impacted by school district priorities and decision-making. Strategic Plan | Kent School District Discrimination | Kent School District

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **The** **School of Medicine** **has an outstanding opportunity for a** **Employee Relations Partner** **to join their team.** **Position Summary** The University of Washington School of Medicine (SoM) is seeking a skilled and trusted Employee Relations Partner (job profile: Human Resources Department Manager/Administrator) to play a pivotal role in fostering a fair, respectful, and inclusive workplace. Reporting to the SoM HR Director, this position serves as a key advisor to the Dean's Office and executive leadership, providing expert guidance on complex and sensitive employee relations matters that impact the School at the highest levels. The ideal candidate will bring deep expertise in performance management, conflict resolution, policy interpretation, and compliance, combined with exceptional judgment, diplomacy, and the ability to navigate challenging, high-stakes situations with discretion. This is an opportunity to influence workplace culture, support leadership decision-making, and help ensure that employment practices across one of the nation's top academic medical schools are equitable, consistent, and aligned with organizational values and legal requirements. **Position Purpose, Complexities, and Impact to the University** The Employee Relations Partner provides expert guidance and resolution strategies for complex and sensitive employee relations matters within the Dean's Office and executive-level cases across the School of Medicine. This position serves as a trusted advisor to leadership, managers, and supervisors, offering consultation on performance management, conflict resolution, and policy interpretation. Through proactive engagement, fair process, and adherence to federal, state, and University requirements, the Employee Relations Partner helps foster a respectful, inclusive, and productive work environment while mitigating organizational risk. This position operates in a highly complex and decentralized academic environment, requiring the ability to navigate sensitive and often high-stakes employee relations matters involving senior leadership and staff. The incumbent must interpret and apply multiple layers of policy, including federal and state employment laws, University regulations, and collective bargaining agreements, ensuring consistent and equitable application across diverse units. Work often involves managing emotionally charged situations with diplomacy and empathy while maintaining objectivity and professional boundaries. The role demands balancing urgency and thoroughness in issue resolution, building and maintaining trust with a wide range of stakeholders, and reprioritizing workload frequently to respond to unplanned, critical issues-all while safeguarding confidentiality and mitigating legal, reputational, and operational risks to the School of Medicine and the University. The Employee Relations Partner serves as a key advisor and problem-solver for the Dean's Office and executive leadership across the School of Medicine, influencing employment-related decisions that directly affect workplace climate, compliance, and organizational effectiveness. The position impacts a broad range of stakeholders, including staff, managers, faculty leaders, and University HR partners, by ensuring that employee relations matters are addressed promptly, fairly, and in accordance with applicable laws, policies, and labor agreements. Effective performance in this role mitigates legal and financial risk, preserves the University's reputation as an equitable and supportive employer, and fosters a positive employee experience that contributes to retention and engagement. Decisions and recommendations made by the incumbent carry significant weight and have long-term implications for both the School of Medicine and the University as a whole. **Duties and Responsibilities** Performance Management & Corrective Action (50%) + Advise and coach managers and supervisors on performance management, corrective action, and equitable employment practices. + Partner with the SoM HR Director, HR Shared Services Manager, and Dean's Office Sr. HR Business Partner to guide the development and review of Letters of Expectations (LOEs), Performance Improvement Plans (PIPs), and other corrective documentation. + Maintain an employee relations case tracker and ensure timely resolution of active cases. Complaint & Conflict Resolution (25%) + Conduct intake meetings with managers, employees, and leadership to assess complaints, workplace conflicts, or allegations of misconduct. + Mediate disputes when appropriate, and determine if escalation is necessary to UWHR Human Resources Consultants and Labor Relations or other University offices. + Conduct or assist with fact-findings, investigations, and complaint resolutions; prepare summaries and recommendations for leadership. Policy, Rule, and Law Interpretation (10%) + Provide clear, consistent interpretation of University policies, state/federal laws, and collective bargaining agreements. + Evaluate department practices for compliance and process improvement, recommending adjustments that ensure regulatory adherence while supporting operational needs and sustainable HR/ER practices. + Develop standardized resources for SoM managers and HR staff, such as templates, conversation guides, and exit interview processes. + Maintain employee relations records in accordance with University retention policies, and collaborate with SoM and university offices to respond to public record requests. Workplace Violence, Leave, and Accommodation Consultation (10%) + Serve as a resource for managers and leadership on workplace safety concerns, including coordination with SafeCampus. + Provide general guidance on leave and accommodation procedures, ensuring employees and managers are connected to the appropriate offices and resources as needed. Training & Capacity Building (5%) + Develop and deliver training for SoM managers and leaders on employee relations best practices, performance management, policy interpretation, and conflict resolution. + Share lessons learned and emerging trends to build proactive ER capability across departments. + Support the SoM HR Director in high-level or sensitive employee relations cases across the SoM. + Assist with documentation, scheduling, and case preparation for layoffs, dismissals, and other employment actions. **Minimum Requirements** + Bachelor's degree in human resources management, business administration or other related field. Four to five years of work experience in human resources preferably at a diverse, multi-faceted organization. Equivalent experience may substitute for degree requirement. _Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._ **Additional Requirements** + Demonstrated effective leadership background including team building, strategic delegation and task management. + Thorough knowledge of HR policies, procedures, principles, and practices. Personnel and salary administration, recruitment techniques and management. + Excellent interpersonal and communication skills (written and oral). + Proficient in Microsoft Word, Excel, and PowerPoint. Ability to write effective, useful, and timely documentation. + Experience with Workday or other human resource information system. + Ability to communicate in a diplomatic, friendly, yet effective manner with SoM leadership, faculty, staff, and central campus offices. + Ability to analyze needs, assess potential avenues, and implement creative solutions to ensure a steady flow of high-quality, high-achieving staff. + Highly organized, demonstrate ability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated, flexible, creative, ability to prioritize and be solutions orientated. + Ability to creatively solve problems to meet goals and objectives. + Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base. + Demonstrated success in working with diverse populations. + Demonstrated ability to work independently and as part of a team. **Desired Qualifications:** + Familiarity with UW policies and systems, including proficiency in Workday. + Human resources and payroll experience at a large University setting. + Knowledge of Washington State employment law. + Knowledge of University of Washington human resource policies. + Experience in a unionized workplace. **Working Conditions** This position requires regular availability during the core working hours of 9:00 a.m. - 4:00 p.m., with flexibility on remaining hours. Work in excess of 40 hours per week may be required to complete tasks, and work must be assessed independently and carefully to complete projects promptly. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $80,892.00 annual **Pay Range Maximum:** $121,332.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

This job is with Encode, Inc a fully owned subsidiary of Lancesoft •Manages the Director of Engineering's schedule and calendar •Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers •Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines •Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement •Assists in planning, coordinating, and implementing logistics for visiting senior executives •Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere. •Oversee weekly coffee supply orders for the 40-26 area. •Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building. •Update and communicate seating chart changes to leadership. •Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy. •Facilitate monthly snack pickups and send reminders to leadership. •Update management presentations with information collected from several groups •Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel. •Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts. •Manage supply orders, handle facilities requests, and maintain distribution lists. Required Skills: •5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members •5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint •3+ years of experience coordinating and processing domestic and/or international travel arrangements Preferred Skills: •5+ years of experience supporting Executives •5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams •3+ years of experience with Concur or a similar travel and expense management program •Effective written and verbal communication across global audiences •Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills •Strong relationship building and teaming skills Education/experience typically acquired through basic education (e.G. High School diploma/GED) and typically 5 or more years'related work experience or an equivalent combination of education and experience (e.G. Vocational school/Associate+2 years'related work, Bachelor, etc.).

25/26 SY SUBSTITUTE OFFICE PROFESSIONAL JobID: 6787 Substitute - Classified Date Available: UPON HIRE Additional Information: Show/Hide Current PSD Employees: Please email our team at ************************** instead of submitting an application. Puyallup School District is seeking qualified applicants with skills, abilities, and willingness to provide secretarial and clerical support to our district's schools/departments and to provide coverage for absent Office Professionals throughout the school district. Position Hours/Days: At-Will/On-call, based on the 2025-26 SY Calendar Position Rate of Pay: $23.63/hr. Essential Functions: Please see the attached Job Description Required Qualifications: * High School Graduate or equivalent - Documentation MUST be uploaded * Ability and desire to work on a constant basis - minimum 2 times a month Required Testing: * Pre-Employment District clerical testing (eSkills Assessment) Note: Selected Candidates will be contacted by the Human Resources Substitute Services Analyst to schedule the pre-employment test. Clearances: * Criminal Justice Fingerprint/Background Clearance Other Information: * This position is screened and hired by the Substitute Services Office ~ ************************** * Selected Candidates, who have passed the pre-employment district clerical test will be contacted by Human Resources and will be required to complete the Substitute Onboarding Process, which includes * Onboarding Paperwork * Substitute Online Orientation * Substitute Onboarding Appointment (Includes scanning of fingerprints Questions? Contact Human Resources Department ~ ************************

Assistant Secretary *Hourly Wage Range -$25.08 - $31.37/hr Hours per Day - 3.0 Days per Year - 210 Para - In School Suspension *Hourly Wage Range -$25.17 - $27.94/hr Hours per Day - 4.5 Days per Year - 191 **Shift Hours - 8:30 - 4:30pm IDENTIFYING INFORMATION Job Title: Classification Level: Clerk / Assistant Secretary S-1 Reports to: Working Title: Departmental Director Clerk - SSC Building Administrator Clerk - Scheduling & Traffic Safety Asst. Secretary - Elementary Clerk - Transportation SUMMARY OF ASSIGNMENT Under the direction of the appropriate Administrator or Departmental Director, provide clerical support utilizing standard office practices and general work instruction. Assist the secretary in all phases of office operations. ESSENTIAL FUNCTIONS Perform general clerical duties such as: Screen and respond to telephone calls and inquiries; direct incoming calls to appropriate staff. Greet and assist walk-in customers. Compose, type, proof, and edit general correspondence. Input data entry. File documents. Fax documents. Photocopy documents. Sort, distribute, and/or open mail and packages. Maintain records/files. Schedule meetings, appointments, and training sessions. Process District forms. Assist with the preparation, maintenance, and distribution of reports, documents, bulletins, records, and schedules. Assist with purchasing, maintenance, and distribution of supplies and equipment. Collect money/fees. Assist with annual inventory. May train and coordinate student helpers. May be required to provide first aid to students in the absence of the school nurse or health assistant. May be required to monitor students on the playground. Perform other duties as required. The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position. MINIMUM QUALIFICATIONS Education and Experience High school diploma or equivalent (GED). Experience in a customer service or educational setting. Required Knowledge, Skills, and Abilities Ability to proficiently keyboard, utilize word processing, spreadsheet, and scheduling software; navigate the internet; and operate email applications. Ability to operate general office equipment such as photocopier, fax, personal computer, telephone, 10-key, etc. Basic knowledge of general office procedures and protocols. Basic knowledge of business math (addition, subtraction, division, percentages). Basic knowledge of appropriate spelling, punctuation, grammar, and sentence structure of the English language. Ability to sort/file alphabetically and numerically. Ability to work cooperatively and effectively with others. Ability to effectively organize and prioritize tasks with conflicting deadlines. Ability to take initiative and work independently. Ability to maintain confidential and sensitive information. Ability to communicate effectively and professionally with students, staff, parents, and volunteers within a diverse environment. Ability to exercise sound decision making skills. Ability to maintain regular and punctual attendance. Certification and Licenses Successful fingerprint and background check. CPR and first aid certification or ability to obtain within six (6) months of hire. DESIRABLE QUALIFCATIONS Experience in an office setting WORKING CONDITIONS Work is performed in a regular office/school environment. May be required to go outside to reach other buildings and/or monitor students on playground. Ability to use fingers, hands, and arms; speak and hear clearly; sit or stand for prolonged periods of time; lift 35 pounds; and bend, twist, walk, press with arms/hands, and reach requiring ordinary physical effort are all required. Heavy emphasis on keyboarding, data entry, and filing. Exposure to inclement weather, occasional loud noise, normal levels of office dust, VDT screens, and office machines and their required chemicals are part of the job. FLSA: Non-exempt AFFILIATION: ESPCP JOB CLASS: Office/Clerical (940) WORK YEAR: 260 Day - SSC/Operations 210 Day __ Elementary/Middle Level IDENTIFYING INFORMATION A: Job Title: B: Classification Level: Paraprofessional I E 1 C: Reports to: D: Working Titles: Building Administrator In-School Suspension Para Job Coach (SPED) Schoolwide Project Para Library Para Crossing Guard Lunchroom Para Playground Para Reading Corps Para Vision Para SPED Para I Bilingual/BiculturalPara ELL Para Secondary Para Elementary Para Summer School Para Bus Para Resource Room McKinney Vento Support SUMMARY OF ASSIGNMENT Under the general direction of the Building Administrator this position provides paraprofessional and support services to the building in the areas of: classroom instruction; school office, library, and health room support; Schoolwide project services; in-school suspension, playground, crossing guard, and lunchroom support. This position works with students from a variety of multicultural and socioeconomic backgrounds. ESSENTIAL FUNCTIONS Classroom Instruction Support: Monitor student activities (i.e., drill, practice, and research) after lessons and instructions have been given by teacher. Administer and monitor tests and other assessment instruments as assigned. Maintain classroom discipline in the absence of the teacher, complete appropriate misconduct forms, and/or report behavior to the teacher or principal. Produce teaching aids and other classroom materials as directed by the teacher. Collect, assemble, catalog, and distribute resource materials. Distribute and account for textbook and other miscellaneous equipment. Operate audio-visual equipment. Maintain records, files, and supplies. Assist in maintaining a neat and orderly classroom environment. Accompany students on field trips. Monitor and guide students during emergency drills. Assist students with course assignments. Take classroom attendance and may collect money. Classroom instruction support may be provided to individuals, small groups or the entire classroom as directed by the teacher. Monitor students on the playground. Provide lunchroom support and service. Assist students to safely cross streets at crosswalks. Library Support: Supervise the library in the absence of the librarian. May supervise students and volunteers in the library. Prepare and issue library cards. Instruct students on how to use the library and materials. Operate and demonstrate audio and visual equipment. Assist in maintaining a neat, clean and orderly library. Clerical Support: Prepare and maintain reports, correspondence, order cards, overdue notices, bibliographies, and a variety of forms and materials. Maintain files and records, library materials and instructional pamphlets, student schedules, inventory and equipment lists. Order, receive, and distribute supplies and materials. May collect and account for money received from copy machines and fines. Student Bus Safety: Assist students with personal needs and equipment on and off the bus. Assist with management of high-risk students that are severely emotionally disturbed and/or dangerous. May prepare and give intervention or carry out certain medical treatments in times of emergency medical plans. Assist passengers and drivers in evacuating the bus in an emergency. Assist driver in performance of daily vehicle inspections and interior cleaning of the bus to ensure compliance with State and district regulations. Instruct student within small group or one to one as assigned by the bus driver. McKinney Vento, Truancy, Native American program support: Assist the Student Services department with McKinney Vento/Foster youth and their families, providing supports to buildings with BECCA petitions and Community Engagement Boards, Native American students and their families to include events and programs supported by the Student Services office. Provide onsite supervision for the McKinney Vento after school program. General Duties: Prepare correspondence and reports. Responsible for maintaining department supplies. Provide daily direction to student assistants and district volunteers. Monitor student activity in the In-SchoolSuspensionCenter as students work on assignments that have been prepared and given by the classroom teacher. May serve on various district committees and/or departmental work teams. Model appropriate and cooperative behavior, including protecting confidential information consistent with district ethical guidelines. Foster and maintain strong productive relationships with district employees, parents, students, and other community members. Work with a variety of people in a positive manner. Performs other duties as assigned. The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position. MINIMUM QUALIFICATIONS Education and Experience High school diploma or it's recognized equivalent (GED) and; two years of study at an institution of higher education (72 quarter hours); or an associate's degree (or higher); or a passing score (455) on a state or local assessment. Six (6) months experience working with children or young adults. Ability to accurately and proficiently keyboard and utilize standard office software programs. Ability to perform basic clerical tasks such as filing and use of office equipment, such as personal computer, telephone, fax, and photocopy machine and audio visual equipment. Ability to take initiative and work independently within established guidelines. Ability to supervise elementary, middle, and high school students in large and small groups. Ability to listen and respond appropriately to student needs. Ability to work with kids from a variety of multicultural and socioeconomic backgrounds. Ability to make sound judgments in emergency or crisis situations. Ability to learn skills of verbal de-escalation, restraint techniques and behavior management Strong verbal and written communication skills. Ability to work under pressure, meet strict deadlines, and maintain established time schedules. Ability to communicate effectively in a courteous and professional manner with all levels of staff and community members. Ability to learn and apply District policies and procedures. Ability to work independently and in a team environment. Must be organized and dependable. Background check and fingerprinting. First aid and CPR certification for employee's assigned to the health room and transportation. Employee's assigned to special education resource or self contained classrooms and SLPA's are required to complete the 14 Core Competences certification with three (3) months of hire. Transportation paraprofessionals must obtain core competencies 12 & 14 with in three (3) months of hire. Required Knowledge, Skills, and Abilities Ability to accurately and proficiently keyboard and utilize standard office software programs. Ability to perform basic clerical tasks such as filing and use of office equipment, such as personal computer, telephone, fax, and photocopy machine and audio visual equipment. Ability to take initiative and work independently within established guidelines. Ability to supervise elementary, middle, and high school students in large and small groups. Ability to listen and respond appropriately to student needs. Ability to work with kids from a variety of multicultural and socioeconomic backgrounds. Ability to make sound judgments in emergency or crisis situations. Ability to learn skills of verbal de-escalation, restraint techniques and behavior management Strong verbal and written communication skills. Ability to work under pressure, meet strict deadlines, and maintain established time schedules. Ability to communicate effectively in a courteous and professional manner with all levels of staff and community members. Ability to learn and apply District policies and procedures. Ability to work independently and in a team environment. Must be organized and dependable. Certification and Licenses Background check and fingerprinting. First aid and CPR certification for employee's assigned to the health room and transportation. Employee's assigned to special education resource or self contained classrooms and SLPA's are required to complete the 14 Core Competences certification with three (3) months of hire. Transportation paraprofessionals must obtain core competencies 12 & 14 with in three (3) months of hire. Paras are required to complete the district provided Fundamental Course of Study (FCS) as outlined by the Professional Educator Standards Board (PESB). Positions excluded from this requirement are as follows: Health Room Para, Bus Para, In School Suspension Para, Library Para, Preschool Para, and McKinney-Vento Para. DESIRABLE QUALIFICATIONS Clover Park School District secretarial experience. WORKING CONDITIONS Work is performed in regular school building located throughout the District. Ability to sit or stand for prolonged period of time; use of fingers, hands and arms; operate a motor vehicle, and tolerance of loud noises and physically demanding situations are all required. May have to negotiate steps, ramps, uneven surfaces, and going outdoors in all types of weather to reach some classrooms and/or other district sites. FLSA: Non - Exempt AFFILIATION: ESPCP JOB CLASS: Para-educator WORK YEAR: 191 day *Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement. ** Shifts are subject to change. CONDITIONS OF EMPLOYMENT Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee's responsibility.) The fingerprint scan must be completed prior to the first day of employment. Insurance Benefits Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link ***************************************************************** for information on available benefit options. Retirement and Deferred Compensation Eligible employees are required to be a member of the Washington State Department of Retirement Systems Plan. . For eligibility information, check on the link to the Department of Retirement Systems' web site. Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plans (DCP). These are supplemental retirement savings programs that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Clink on the link ******************************** for information on 457 plan (DCP) with the Department of Retirement Systems. To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor. Equal Opportunity Employer Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, **************, ***************************; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, **************, **************************. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), ********************** Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at ***************************** OSPI required language per RCW 28A.300.286 is available at *********************************

Job Description Noo-Kayet Investments (NKI) is the economic arm of the Port Gamble S'Klallam Tribe, overseeing a diverse portfolio of enterprises including gaming, hospitality, real estate, and community development initiatives. NKI is committed to sustainable growth, economic empowerment of Tribal members, and fostering partnerships that honor Tribal values and sovereignty. Position Overview: The CEO will provide strategic leadership and oversight of NKI's enterprises, serving as the primary liaison between the Board and General Managers. This role drives business growth, ensures operational excellence, promotes economic development, and represents NKI and the Tribe in government, business, and community relations. The CEO will lead senior management, manage enterprise performance, and ensure compliance with all legal and regulatory requirements. Qualifications: Bachelor's degree in business, finance, municipal planning, or related field; MBA or graduate degree preferred. Minimum 10 years of executive leadership experience, preferably within a tribal organization. Demonstrated knowledge of economic development, financial management, strategic planning, and regulatory compliance. Strong skills in negotiation, contracts, policy development, and change management. Exceptional interpersonal, communication, and relationship-building abilities. Proven leadership, team-building, consensus-building, and conflict-resolution skills. Energetic, ethical, and supportive of Tribal Sovereignty and self-governance. Compensation & Benefits: Competitive base salary DOE, complemented by a comprehensive total rewards package, including performance-based bonuses. Comprehensive benefits package including Medical, Dental, Vision, 401(k), Long-Term Disability, PTO, Performance Bonuses, Pet Insurance, and more. Why You'll Love This Role: This is a rare opportunity to lead a thriving tribal enterprise, shape economic development initiatives, and make a lasting impact on the Port Gamble S'Klallam Tribe and its community. NKI provides an environment where visionary leadership is supported, innovation is encouraged, and your work contributes directly to Tribal prosperity and sustainability. Job Posted by ApplicantPro

. Seattle Preparatory School is dedicated to fostering intellectual, spiritual, and personal growth in our students. We strive to create a learning environment that encourages academic excellence, character development, and social responsibility. If you are passionate about supporting educational initiatives and being part of a dedicated team, we invite you to apply for the Administrative Support Clerk position. RESPONSIBILITIES: Provide administrative support to school staff and faculty. Handle correspondence, phone calls, and inquiries professionally. Coordinate appointments, meetings, and schedules for staff. Prepare and distribute internal communications and documents. Support the development and implementation of school events. Conduct data entry tasks with attention to accuracy. Provide assistance in financial record keeping and reporting. Respond to parent and community inquiries in a timely manner. REQUIREMENTS: High school diploma or equivalent required Proven experience as an administrative support clerk or similar role. Strong interpersonal and communication skills. Exceptional organizational and time management abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with data entry and record keeping. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a team. Ability to multitask and meet deadlines consistently.

Job Type: Full-time; 100% in-office at our Northgate (Seattle) headquarters Salary: $23.00 per hour About the Company Mindful Support Services is a company dedicated to empowering therapists, psychologists and nurse practitioners to dive into private practice, without doing all of the leg work that comes with it. We provide high-quality billing, marketing, and administrative services to independent mental health care providers across the Pacific Northwest. Since opening in 2011, we have added over 2,000 providers throughout our 17 locations and we are continuing to grow! We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. We encourage qualified applicants from all industries to apply, especially front desk, receptionist, hospitality, and retail. About the Role The Medical Office Administrator, internally called "Nurse Practitioner Liaison" serves as first-tier support for prescriber-level provider members, providing a high level of customer service and follow-through for the unique needs of the prescriber practice. They will build and maintain a working partnership with each provider in their cohort, and respond timely to requests from providers, pharmacies and clients. They will become an expert on all relevant aspects of the prescribers' unique practice and will be a supportive driver for the growth of the company through effective scheduling practices. Work Environment This position is worked in-office. We are expanding our team to include professionals at our Mindful Therapy Group office locations in Arizona, Colorado, Nevada, and Oregon, in addition to our headquarters in Seattle, WA. Team members in these locations will collaborate with Nurse Practitioners and MDs providing in-person services. We always aim to provide a higher level of service and use the time in-office to build strong relationships. Requirements Key Responsibilities: Bring a positive and inviting experience to the team and our providers! Provide excellent customer service over the phone, in person, and via email to clients and providers. We'll train you to be an expert in all aspects of the NP/MD practice including coding, schedule management (including in-person visit requirements), prescribing and lab technology platforms, and more. Process a high volume of inbound and outbound records requests to support with coordination of care. Build genuine relationships based on trust, ensuring a personalized and meaningful experience. Maintain HIPAA guidelines and ensure PHI is always secure. Support with troubleshooting challenges for providers and clients. Schedule: Monday through Thursday, 8:30am to 5pm and Friday, 8am to 4pm. Benefits We provide our full-time employees with: 75% coverage of health, dental, and vision insurance 15 PTO days accrued in the first employment year, annual increases each anniversary 6 paid holidays per year 401k with employer matching Life Insurance Professional development training and opportunities for advancement We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. Applicants from all fields are encouraged to apply. Background check required. Come join a strong team making an impact in the service world of mental health! It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment. Job Type: Full-time; 100% in-office at our Northgate (Seattle) headquarters Salary: $23.00 per hour

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow. South Kitsap Employees Will: * Maintain and enhance a sense of belonging and success for traditionally marginalized populations. * Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members. * Demonstrate understanding of our unique cultures and celebrate differences. * Embrace and actively promote an inclusive and equitable learning environment. THE OFFICE OF PUBLIC INSTRUCTION IS NOW REQUIRING ALL PARAEDUCATORS TO PROVIDE A COPY OF THEIR HIGH SCHOOL DIPLOMA AND/OR HIGH SCHOOL TRANSCRIPTS OR GED TO MEET TITLE 1, PART A FEDERAL LAW REQUIREMENTS. PLEASE PROVIDE OUR OFFICE WITH A COPY PRIOR TO BEING THE SELECTED CANDIDATE. Purpose Statement The job of Office Assistant- is done for the purpose/s of providing clerical support to assigned school site personnel; communicating information to staff and the public; providing complete and accurate records; and providing information and/or direction as may be requested. Essential Functions: * Assists staff, students, parents, and the public for the purpose of providing appropriate communication, information, direction, and support for related office operations; * Assists with processing of documents, forms, mailings, and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties; * Communicates with parents on behalf of school (e.g. attendance and homework issues, available programs/services, completing paperwork, etc.) for the purpose of ensuring that an ongoing partnership between the home and school is formed; * Directs volunteers, etc. for the purpose of maximizing their efficiency and meeting work requirements; * Distributes materials (e.g. mail, supplies, messages, etc.) for the purpose of ensuring delivery to addressee; * Maintains manual and electronic documents files and records (e.g. letters, calendars, student records, files, book, and supply inventories, forms, reports, etc.) for the purpose of providing up- to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements; * Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability; * Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment; * Performs other related duties as assigned (e.g. answering the phone, assisting parent, and community members, etc.) for the purpose of ensuring the efficient and effective functioning of the office; * Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to school staff, students, parents, and community; * Responds to a wide variety of inquiries from internal and external parties, and medical emergencies (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction; * Screens and Monitors all school visitors (e.g. parents, vendors, community members, etc.) for the purpose of ensuring the safety of students, staff and visitors, maintaining a safe and secure environment. Other Functions: * Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Job Requirements: Minimum Qualifications Skills, Knowledge, and Abilities SKILLS are required to perform single tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records. KNOWLEDGE is required to perform basic math; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices. ABILITY is required to schedule activities and/or meetings; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with specific, job-related data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; adapting to changing work priorities; working with frequent interruptions; maintaining confidentiality; effective verbal communication skills. Responsibility Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to affect the organization's services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a generally hazard free environment. Experience: Job related experience is not required. Education (Preferred): Education (Minimum): High school diploma or equivalent. Required Testing None Specified Certificates and Licenses None Specified Continuing Educ./Training None Specified Clearances Washington State Patrol and FBI Fingerprint Background Clearance Other Requirements: * Completed online application (with supporting documents) Health Benefits Information: Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits. For more information about benefits, you may review the individual collective bargaining agreements and SEBB 2025 School Employee Enrollment Guide which are located on our website SK Staff Resources or contact our Payroll and Benefits Department at ************** or **************************. Application Procedure: Complete the online application at ***************** and apply to the position(s) to which you are qualified within your online application. Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators. PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS. Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position. If you need assistance with this process, please contact Human Resources at ************** or ********************. The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation - including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws. The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are: Compliance/ADA/Title IX Coordinator: Will Sarett, Executive Director of Human Resources 2689 Hoover Avenue SE, Port Orchard, WA 98366 ************ ******************** Section 504 Coordinator: Cristin Blaskowitz, Director of Special Services 2689 Hoover Avenue SE, Port Orchard, WA 98366 ************ ************************ Gender Inclusivity Compliance Officer: Monica Zuber, Assistant Superintendent for School Leadership 2689 Hoover Ave SE, Port Orchard, WA 98366 ************ ******************* South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at **************. All Employees are required to furnish proof of identity and employment authorization status. The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff. Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check. All Employees are required to furnish proof of identity and employment authorization status. The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff. Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work in their company in Redmond, WA. Primary Responsibilities/Accountabilities: This role involves performing a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Responsibilities include managing schedules, coordinating travel arrangements, meetings, and events, overseeing department financial, personnel, and facility operations, and completing special projects as assigned. We seek candidates with excellent communication, prioritisation, and multitasking skills, along with professionalism and operational excellence. You should be able to navigate a fast-paced environment, demonstrate good judgment, accommodate diverse work styles, maintain confidentiality, and consistently follow through on tasks. Success in this role means managing high workloads calmly and independently, dealing with ambiguity, and having a passion for supporting managers and organisations. Purpose of the Team: Supporting an engineering team that handles both internal and external security efforts for a large enterprise company. Key Projects: Contribute to calendaring for one person and provide team support for around 150 members. Assist with travel and expense management, and help manage the Rhythm of Business. Support events such as holiday morale events, all-hands meetings, and town hall events. Typical Task Breakdown and Operating Rhythm: 50% calendaring 20% team support 20% Rhythm of Business support 10% travel, expense, and event support Experience in administrative, business support, or customer service roles with an emphasis on scheduling meetings/events, travel management, calendar management, or administrative work for executive/upper-level management is preferred. Qualifications: Years of Experience Required: 2-4 years of overall experience in the field. Degrees or Certifications Required: No degree is required for this role. Best vs. Average: An ideal candidate has previous experience in a similar corporate enterprise tech environment, thrives in person, and is active onsite with the team. Previous experience planning morale events and working with business managers and operations is advantageous. Performance Indicators: Performance will be assessed based on weekly check-ins and the ability to provide excellent calendar and team support. Minimum 2 years of experience with calendaring in Outlook Minimum 1 year of experience with travel and expense support Minimum 1 year of experience with Rhythm of Business tracking and support

Job Description Office Coordinator Bay Vista Commons - Bremerton, WA As the full time Office Coordinator, you will play a vital role in supporting Bay Vista Commons through administrative duties, billing, accounts receivable management, and ensuring smooth operations. This position is ideal for someone who thrives in a fast-paced, detail-oriented environment, and is passionate about providing exceptional customer service to residents, families, and external partners. M&M is a faith-based, non-profit multi-service agency dedicated to providing exceptional care to over 2,000 senior adults and children each year. Our mission is grounded in compassion and a commitment to service, and we are seeking a dedicated Office Coordinator to join our team at Bay Vista Commons (BVC). If you have a passion for making a positive impact and providing top-notch administrative support in a mission-driven environment, we want to hear from you! Full Time (40 hours a week) Starting pay : $20.75- $24.29/hr. based off applicable years of experience Key Responsibilities: Billing & Accounts Receivable: Prepare and submit resident invoices and file old invoices. Update the Point Click Care (PCC) system with relevant changes and submit Medicaid claims monthly. Manage resident trust accounts and perform monthly audits. Collect, track, and process checks for residents, HAP, and Medicaid. Monitor delinquent accounts and initiate follow-up actions. Reports & Census/Admissions: Prepare month-end reports and ensure accurate tracking of census data. Assist with move-in and move-out processes, including coordinating documents and ensuring smooth transitions. Track Medicaid renewals and manage office supplies. Miscellaneous: Conduct tours for prospective residents and their families. Assist with HUD applications, admissions paperwork, and other marketing tasks. Provide support for residents and families during the HUD recertification process. Qualifications: Education: Post-secondary education or equivalent experience. Experience: Two years of related experience, preferably in an administrative or healthcare setting. Skills & Abilities: Strong keyboarding skills (50+ WPM) Excellent written and verbal communication Critical thinking and problem-solving Ability to manage multiple tasks, meet deadlines, and work effectively with others Proficiency in Microsoft Office Suite, with experience in database management a plus Ability to handle confidential information with discretion Why Join Us? Mission-Driven Work: Be part of a faith-based non-profit that makes a real difference in the lives of seniors and children. Positive Work Environment: We value a sense of kindness, collaboration, and flexibility in a supportive, team-oriented environment. Comprehensive Benefits: Martha & Mary offers fair wages, competitive benefits and supportive work environments, where we become friends and family. We invite you to apply and become a part of one of Kitsap County's largest not-for profit employers. The following benefits/compensation are offered at Martha & Mary. Paid Time Off (PTO) is accrued at varying rates depending on length of employment. Accrual rates begin at 5.32 hours per month based on a 40-hour workweek. These accruals include the required sick leave per Washington State's Paid Sick Leave Law 40% discount on child care services while working Comprehensive benefit package after 60 days to include medical, dental, vision and life insurance options for full time employees. Career advancement opportunities across multiple sites and departments 403(b) Retirement Savings Plan is available immediately upon hire 5 Paid Holidays Employee Assistance and Counseling for life's challenges outside of the workplace Cell phone, Health Club and Auto service discounts And much more Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today's market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change. If you're a highly motivated individual who values accuracy, organization, and customer service, we encourage you to apply. Join our team at Bay Vista Commons and help us continue to provide exceptional care to those in need. Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today's market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change. M&M is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.