Office assistant jobs in Riverview, FL - 871 jobs

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

Responsible for handling all front desk operations and administrative assistance at the corporate office. Essential Duties and Responsibilities Presents and maintains a professional appearance Responsible for greeting all individuals into the front office area in a pleasant manner and responding to their business needs Monitor all visitors who enter the corporate facility for security purposes Responsible for answering all incoming calls using a Teams environment, responding appropriately to their requests or questions, and transferring calls to the appropriate person/location Receives incoming telephone calls in a prompt and courteous manner and performs administrative duties as directed Schedule conference rooms as needed Processes and distributes mail (incoming and outgoing), and processes incoming faxes through an email fax server Maintains the front office area, kitchens and conference rooms Assists Administrative team with various meetings, events, and day-to-day needs Other duties as needed Skills and Abilities Ability to balance multiple tasks with changing priorities Ability to self-start, work and think independently ensuring to meet deadlines Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion Excellent attention to detail and organizational skills Must have clear and professional communication skills (written and oral) both internally and externally Proficient with Microsoft 365 (specifically Teams, Outlook, Word, and Excel) Effective communication and interaction with employees, clients, colleagues, and the ability to work effectively with all levels of the organization Demonstrated customer service focus and client communication skills Education and/or Experience Minimum high school diploma or equivalent Minimum 3 years of similar or related experience in an office environment required Florida Notary Public appointment preferred, but not required Bi-Lingual (Spanish) preferred, but not required Working Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, scanners, photocopiers, postage machine/meter, etc., and remotes and touch panels for window shades and conference room displays. The work environment is generally moderate in noise (inter-office conversations and computers/printers). Physical Requirements The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. This position regularly requires employees to sit, walk, reach, bend, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment, remotes and touch panels. This position maintains kitchens, conference rooms, and supplies, requiring the employee to lift independently up to 50 pounds. Direct Reports This position does not have any direct reports Work Hours This is a full-time, daily, in-office position and does not support a remote or hybrid schedule. AVI-SPL reserves the right to alter work hours and work location as deems necessary AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected VEVRAA Federal Contractor

We are changing FINANCE to finance CHANGE! Climate First Bank is a Florida Benefit Corporation, state chartered, FDIC insured commercial bank. With now three physical branches in St Petersburg, Winter Park and Mount Dora and one digital branch, we are offering a full suite of banking products including personal and business banking and loan products (solar, residential, commercial, SBA and more). We are passionate about the environment, social issues and overall leaving our communities and the world better than we found it. We want YOU to help us on this mission and are looking for exceptionally hard-working, passionate and bright new team members. We are a team of growth focused, goal-oriented and competitive individuals. We collectively work hard to achieve our mission and growth-related milestones and continue to set and exceed new goals almost daily. We love what we do, and we love working with people who are just as excited about our objectives as we are! Come join our team as the Branch Administrator to oversee the operations and performance of multiple retail branches, provide leadership and support to branch managers, ensure compliance with bank policies and regulatory requirements, and drive the achievement of branch performance goals. You will play a key role in developing and implementing strategies to enhance customer satisfaction, operational efficiency, and overall branch profitability. Join us in this exciting start-up experience and take your career to a level unattainable in a traditional bank environment. Candidates must be local to Central Florida and willing to travel to our retail location frequently. Please send a resume to apply. Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Parental leave Tuition reimbursement Vision insurance Responsibilities Leadership and Management: Provide leadership and direction to branch managers, ensuring they are well-supported and equipped to meet their branch goals. Conduct regular performance reviews and provide coaching and development opportunities. Operational Oversight: Ensure that all branches operate efficiently and effectively. Monitor and evaluate branch performance metrics, identifying areas for improvement. Develop and implement branch policies and procedures to ensure consistency and compliance across all branches. Create systems to effectively communicate these policies and procedures to all branch staff and ensure they are followed. Customer Service: Promote a customer-centric culture across all branches, ensuring high levels of customer satisfaction and retention. Address and resolve escalated customer issues in a timely and professional manner. Compliance and Risk Management: Ensure all branches comply with regulatory requirements and internal policies. Conduct regular audits and reviews to identify and mitigate risks. Strategic Planning: Develop and implement strategies to drive branch growth and profitability. Collaborate with senior management to align branch goals with the overall objectives of the bank. Financial Management: Oversee branch budgets, ensuring financial targets are met. Analyze financial reports and provide insights to improve branch performance. Staff Development and Training: Foster a positive and inclusive work environment. Provide training and development opportunities for branch managers and staff to enhance their skills and career growth. Develop and implement training programs to ensure all staff are knowledgeable about bank products, services, and regulatory requirements. Community Engagement: Represent the bank in the community, building and maintaining relationships with key stakeholders and promoting the bank's services. Requirements Bachelor's degree in business or finance preferred. 5+ years in branch leadership required, preferably in a Community Bank. Excellent leadership and management skills, with the ability to motivate others and develop teams. Strong affinity and acumen for business development, community involvement and brand building. Proven track record of innovative and effective retail sales strategies with immediate impact to the retail growth objectives. Ability and willingness to travel to branches routinely in St. Petersburg, Winter Park, Mt. Dora, and other areas of the state and country as the bank expands. Customer-centric mentality and ability to develop strong relationships with customers, team members and within the community. Organized self-starter with the ability to thrive in fast moving environments that require adaptability and frequent pivots. Outstanding communication skills and ability to tactfully communicate with a variety of internal and external stakeholders. Deeply educated in financial products and services, banking regulations and laws. Strong technical aptitude and familiarity with Microsoft Office, Banking Systems and Salesforce. Physical Demands: Sustained standing and sitting; Frequent use of PC, including typing or sustained attention to monitor; Occasional lifting of basic office files or equipment up to 20 lbs. Equal Opportunity Statement: At Climate First Bank we truly believe that our people are our strength and the diverse talents they bring to our workforce are directly linked to our success. Diversity and inclusion are at the core of our values and mission. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs. Equal Opportunity Employer/Disability/Veterans E-Verify Statement: This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Job DescriptionBenefits: PTO and other great benefits Continuous clinical and business training Company-paid CEUs Bonus based on performance If health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you! We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services. If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital. Youll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances. Youll enjoy great pay, the opportunity to earn monthly bonuses, and benefits! Who you are: Do you have a gift for meeting new people and getting them to like you? Do people look to you first for help because they know it will get done? Are you quick to smile and have contagious enthusiasm? Do you derive a great deal of pleasure and strength from developing professional relationships with clients? Do you have a conscientiousness for doing things right and following tasks through to completion? What you will do: Insurance verifications Create financial worksheets Deliver financial reviews with patients Make product and supplement recommendations based on the doctors treatment plan Scan incoming insurance EOBs Assist with marketing campaigns, creative content, community outreach Weekly patient reporting Maintain confidentiality as it pertains to HIPAA guidelines Work with the rest of the team to keep the clinic clean and clutter-free Manage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effective Maintain patient accounts by obtaining, recording, and updating personal and financial information Collect patient charges, control credit extended to patients, and file, collect, and expedite third-party claims Maintain business office inventory Other Administrative tasks What you need Two-year degree or more is preferred but not required Previous experience in customer service must be demonstrated Proficiency in Microsoft Office and Windows is required If you feel you would be a great fit in our office please apply! We look forward to speaking with you!

WHO WE ARE NeueHealth is a value-driven healthcare company grounded in the belief that all health consumers are entitled to high-quality, coordinated care. By uniquely aligning the interests of health consumers, providers, and payors, we help to make healthcare accessible and affordable to all populations across the ACA Marketplace, Medicare, and Medicaid. NeueHealth delivers clinical care to health consumers through our owned clinics - Centrum Health and Premier Medical - as well as unique partnerships with affiliated providers across the country. We also enable providers to succeed in performance-based arrangements through a suite of technology and services scaled centrally and deployed locally. Through our value-driven, consumer-centric approach, we are committed to transforming healthcare and creating a better care experience for all. JOB SUMMARY This role will provide essential administrative support to ensure the efficient operation of our medical clinic. Working closely with providers and patients, the Front Desk Receptionist will manage tasks related to patient care management, organization, and communication with accuracy, quality, and promptness. The Front Desk Receptionist should demonstrate exceptional organizational abilities, empathy, and a commitment to patient care. As the first point of contact in the clinic, this position will play a crucial role in problem-solving, organization, and time management to facilitate the smooth and productive flow of the clinic. DUTIES & RESPONSIBILITIES The Front Desk Receptionist job description is intended to point out major responsibilities within the role, but it is not limited to these items. Check patients in and out. Use various computer applications (ie. Microsoft Office Suite) Update and file patient medical records. Insurance verification and obtain consent forms. Return patients' phone calls daily and timely. Processing patient referrals. Answer and route phone calls accurately and greet patients. Follows all organizational policies on safety and security; maintains restricted areas by safeguarding keyless entry codes and computer system passwords. Optimizing provider schedules and patient satisfaction with efficient scheduling. Maintaining office inventory and equipment by anticipating supply needs and expediting supply orders. Other duties and responsibilities as assigned. Travel to clinics within the region as needed for business operation or staffing coverage requirements. EDUCATION AND PROFESSIONAL EXPERIENCE High school or GED equivalent Minimum of 1-year experience as a receptionist Bilingual (English and Spanish) Excellent customer service skills Computer literacy PROFESSIONAL COMPETENCIES Respect for patient confidentiality. Compassionate and approachable Responsible and trustworthy Exceptional organizational skills to ensure that exceptional patient care is provided. Excellent written and verbal communication skills As an Equal Opportunity Employer, we welcome and employ a diverse employee group committed to meeting the needs of NeueHealth, our consumers, and the communities we serve. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Full-time Description The Office Administrator serves as a key support role for the corporate team and retail store locations. This position is responsible for office administration, customer communications, vendor coordination, and customer experience support across multiple channels. The role acts as a centralized point of contact for operational tasks and customer inquiries, helping ensure consistent service, timely follow-through, and efficient support for store teams. This role is best suited for someone who is highly organized and detail-driven. Key Duties and Responsibilities (including but not limited to): · Office Administration & Store Support o Order and manage store supplies including office, maintenance, food, beverage, and general operational needs. o Coordinate recurring store support needs such as monthly “First Friday” pizza orders. o Maintain organization of corporate and store requests to ensure timely completion. o Support corporate team with administrative tasks and internal coordination as needed. · Vendor Coordination & Project Support o Serve as the primary point of contact for vendors related to building, range, and facility maintenance. o Coordinate vendor scheduling, site access, and timelines with store leadership. o Request and organize quotes for upcoming projects and repairs. o Track project progress and communicate updates to corporate leadership and store managers. o Maintain vendor contact information and documentation. · Customer Service & Communications o Respond to customer inquiries received via email, social media, and online review platforms. o Monitor and respond to customer reviews on Google, Yelp, and similar platforms in alignment with company standards. o Provide professional, timely, and brand-appropriate communication to customers. o Coordinate with store managers to resolve in-store customer service issues. o Escalate complex or sensitive issues to appropriate leadership when necessary. · Customer Experience Improvement o Track recurring customer issues, trends, and feedback across all communication channels. o Share insights and recommendations with the Corporate Purchasing Manager and Corporate Operations Director. o Update internal knowledge bases, templates, and FAQs to improve consistency and efficiency. o Assist in refining customer service processes and communication standards. o Support continuous improvement initiatives focused on customer satisfaction and operational effectiveness. Requirements Qualifications: · 2+ years of experience in office administration, customer service, or administrative support. · Strong written and verbal communication skills with attention to clarity and accuracy. · High attention to detail and accuracy in written communication, data tracking, and task completion. · Strong organizational skills with the ability to manage multiple requests, deadlines, and recurring tasks. · Ability to prioritize work, track tasks, and follow through to completion with minimal oversight. · Proficiency with email, scheduling tools, and standard office software. · Professional demeanor and ability to interact effectively with customers, vendors, and internal teams. Preferred Skills · Naturally detail-oriented and methodical; enjoys organizing systems, schedules, and information. · Experience managing high volumes of requests while maintaining accuracy and timeliness. · Experience using task management tools, shared calendars, or project tracking systems. · Ability to work independently with minimal supervision once expectations are defined

Touchstone Caregivers provides essential in-home care for seniors, offering personal care, homemaking, respite care, and companionship. We are seeking compassionate and professional CNAs to join our team and provide quality care to our senior clients, while also transitioning into an office assistant role within the agency. Position Locations: St. Petersburg, Tampa, Lutz, Carrollwood, Westchase, South Tampa. Some availability throughout all of Pinellas, Pasco, and Hillsborough counties. Job Overview We are looking for qualified CNAs with a passion for caring for seniors and an interest in office work. This position will start with caregiving duties and transition into office support (50/50 split) with the potential to grow into a full-time office assistant role. Ideal candidates are dependable, reliable, and possess excellent communication skills. Caregiver Responsibilities -Assist clients with medication reminders -Help with ambulation, transfers, and mobility (using appropriate equipment such as walkers, gait belts, Hoyer lifts, etc.) -Provide personal care and hygiene support (bathing, dressing, etc.) -Support physical therapy exercises Plan -prepare meals, with assistance from clients when possible -Shop for clients or accompany them to the store -Perform light housekeeping tasks as needed -Report unusual incidents and respond swiftly in emergencies Office Assistant Responsibilities (part time position) -Use ClearCare software and Microsoft Office (training provided for ClearCare) -Assist in scheduling caregivers and organizing office operations -Support administrative tasks and maintain contractor files (including certifications) -Answer phones and make calls as necessary -Fluent Bilingual REQUIRED (English/Spanish) -Strong multitasking and organizational skills -attention to detail Caregiver Requirements -Proven caregiving experience -CNA or HHA Certification required -CPR Certification required -Knowledge of housekeeping and cooking with attention to dietary needs -Adherence to health and safety standards -Compassionate, respectful, and reliable -Strong time management and communication skills -High school diploma or equivalent -Fluent in English What We Offer -Competitive compensation -Flexible work schedule -Shifts near your location -Sign-up and referral bonuses If you are dedicated to making a positive impact on the lives of seniors and want to be part of a compassionate team, we would love to hear from you. To apply, visit **************************** complete an application or call ************.

Job Description Clerical Tech/ Administrative Support Pay Rate: $20.00/hour TEMP Assignment Details: Schedule: Monday to Friday Hours: 7:30 AM - 4:30 PM Job Summary: Seeking a detail-oriented and reliable Administrative Support professional to assist in the Engineering Department. The ideal candidate will be responsible for a range of clerical and administrative duties and support the team in managing and organizing engineering documentation. Key Responsibilities: General clerical and administrative support Data entry and document indexing Answering phones and managing email communications Scanning and sorting schematic and technical documents Organizing and filing physical and digital records Minimum Qualifications: GED or equivalent required Minimum of 3 years general clerical/administrative experience Basic proficiency in Microsoft Outlook and Excel Engineering department or technical office experience preferred IND1

Serves as Executive Office Assistant and is responsible for maintaining organization and management of the Executive Office under the direct supervision of the Chief Executive Officer. The Executive Office Assistant must possess a mastery of office skills that enhances executive's effectiveness by providing information management support; representing the executive to others; shall require minimum direct supervision; display initiative; exercise judgment within the scope of authority; and facilitate in the establishment, interpretation, application and enforcement of statues, rules, regulations and policies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Designs and implements a recordkeeping system to insure maximum operational workflow, and maintains filing systems consistent with the CEO needs. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Prepares reports by collecting and analyzing information. Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Develops and maintains a routine system for preparing minutes for CEO meetings, processing outgoing/incoming mail, and receiving calls. Coordinates and tracks administrative directives; schedules CEO meetings; makes appointments; processes incoming correspondence; transfers information; and follows through directives to completion. Prepares business correspondence using a variety of office equipment; draft responses to correspondence; organizes and prepares a variety of reports, letters and internal documents; and assigns correspondence to appropriate staff for response. Maintains office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Perform other related duties as assigned including but not limited to: general office errands (mail, supplies, deliveries, etc.) and setting up for various in-house meetings as needed. SUPERVISORY RESPONSIBILITIES: The position will be responsible for effective management oversight for all CEO Clerical Office Support Staff in direct and/or indirect capacity as assigned. SUPERVISION OF PERSONNEL: As assigned by Chief Executive Officer

Job Title: Front Desk Receptionist *Temporary* Reports to: Principal Classification: Hourly/Nonexempt Saint Martha Catholic School is seeking a Temporary Front Desk Receptionist/Office Assistant for now through December 19th 2025. Job Responsibilities: Answer telephone and take messages or forward calls. Greet and welcome vendors, families, students, and other visitors. Check visitors in and inform employee of visitor arrival for pick up. Maintain attendance system. Record absent/tardy notes and file. Check students in or out. Provide general information about the organization to the public and families. Copy, file, and maintain paper or electronic documents and records. Help with hospitality set-up & breakdown. Help with school mass mailings & special events Assist with other tasks, as needed or assigned.

Job DescriptionDescriptionAlcanza is a growing multi-site, multi-phase clinical research company with a network of locations in Boston and Northern MA, Portsmouth, NH, Charleston, SC, Charlotteville, VA, and Detroit, MI. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow, the Data Entry Coordinator works to ensure the execution of assigned studies in compliance with GCP, ICH, HIPAA, FDA Regulations, and SOPs. Key ResponsibilitiesEssential Job Duties: In collaboration with other members of the clinical research site teamwork to ensure the entry of clinical visit data in EDC and other clinical data software/systems. Responsibilities may include but are not limited to: Managing data entry into computer systems for clinical trials, including entering patient data into eDC and other software Reviewing patient charts and other medical records to ensure data is entered in a timely manner in accordance with eCRF guidelines and protocol requirements Reporting any irregularities or problems with a study to the appropriate parties Supporting other clinical research-related activities Ensuring compliance with SOPs, regulations, ICF documentation, and GCP/GDP guidelines Maintaining confidentiality of patients, customers, and company information, and performing other related activities as assigned. Skills, Knowledge and ExpertiseMinimum Qualifications: High School diploma or equivalent and a minimum of 1 year of clinical data entry experience, or an equivalent combination of education and experience. Required Skills: Proficiency with computer applications such as Microsoft applications, email, and web applications, and the ability to type proficiently (40+ wpm); Strong organizational skills and attention to detail. Well-developed written and verbal communication skills. Well-developed interpersonal and listening skills and the ability to work well independently as well as with co-workers, subjects, managers and external customers. Ability to effectively handle multiple tasks, and adapt to changes in workloads and priorities. Must be professional, respectful of others, self-motivated, and have a strong work ethic. Must possess a high degree of integrity and dependability. Ability to handle highly sensitive information in a confidential and professional manner, and in compliance with HIPAA guidelines. Benefits Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following hire. Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, and supplemental insurance are offered. A 401k plan with an employer safe harbor match is also offered, with enrollment eligibility being the first of the month following 30 days of employment.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Join Brown Insurance Services Receptionist / Administrative Support Are you outgoing, organized, and passionate about helping others? Do you thrive in a fast-paced environment where no two days are the same? If you're ready to be the welcoming face of our agency and provide vital support to our growing team, this role is for you. Apply now and start your career with a respected, family-owned insurance agency. Responsibilities: Answer multi-line phones promptly and route calls to the appropriate team members. Greet clients, visitors, and vendors with professionalism and warmth. Process incoming/outgoing mail, scanning, and distribution. Enter documents into the agency management system with accuracy. Process customer payments online and prepare lender documentation as needed. Maintain reception area and conference rooms for professional appearance. Order office supplies and manage deliveries. Support the team and management with administrative tasks as needed. Requirements: This position is in office, Monday - Friday; 8:30 AM - 5 PM. High school diploma or equivalent. Strong organizational skills and ability to multitask. Professional and upbeat communication style with all client interactions. Proficient with Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems. Detail-oriented with the ability to work in a fast-paced, high-interruption environment. Previous insurance experience a plus, but not required. Benefits: Competitive pay based on experience. PTO (after 90 days). Health insurance - employer pays majority for primary insured (after 90 days). Dental, Vision, Aflac available (employee cost). 401k with employer match (after 12 months). Professional growth and career advancement opportunities. Team-building events and a supportive, family-oriented culture. Brown Insurance Services has been proudly serving Florida since 1974 as a family-owned, independent agency. We represent over 80 carriers and are committed to delivering outstanding service while creating a positive, growth-minded environment for our team. Check out our website to see more about the agency, and feel free to read our agency reviews from our amazing community of clients. Company Website

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. Ensure fees are being paid at the negotiated rate. Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. Reset passwords and manage user accounts for insurance carrier websites per office requests. Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. Perform other duties, as assigned. Knowledge, Skills and Abilities: Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. Professionalism- Accepts responsibility for own actions; Follows through on commitments. Qualifications Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding. Dental office or dental experience is preferred.

We are seeking a Full-time Orthodontic Office Receptionist who is friendly, reliable, self-motivated and highly organized. The candidate must be resourceful and able to multi-task in a fast paced environment. Job duties consist of, but are not limited to: Clerical duties and office operations (Phones, mail and payment processing), patient communication (Check-in/out). Qualifications: Outstanding written and verbal communication skills 3+ years of Experience in dental/medical scheduling Professional and positive demeanor with patients and other team members Computer Literate Knowledge of dental terminology is a plus Job Type: Full-time (34-40 per week) (On-site) Hours : 8:00am-5:15pm (M-TH) , 9:00am - 2:00pm (F) *NOTE: This is a FULL TIME position. The employee must be available to work the required employee hours. Benefits: 401(k) Paid time off Holiday Pay Employee discount Schedule: Day shift Monday to Friday Ability to commute/relocate: Local position in Clearwater, FL Education: High school or equivalent (Required) Experience: 1+ years of Administrative Assisting experience (Required) Competent in Microsoft programs/applications (Required)

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Job Description Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Temp Clerical Tech/ Administrative Support Pay Rate: $20.00/hour TEMP Assignment Details: Schedule: Monday to Friday Hours: 7:30 AM - 4:30 PM Job Summary: Seeking a detail-oriented and reliable Administrative Support professional to assist in the Engineering Department. The ideal candidate will be responsible for a range of clerical and administrative duties and support the team in managing and organizing engineering documentation. Key Responsibilities: General clerical and administrative support Data entry and document indexing Answering phones and managing email communications Scanning and sorting schematic and technical documents Organizing and filing physical and digital records Minimum Qualifications: GED or equivalent required Minimum of 3 years general clerical/administrative experience Basic proficiency in Microsoft Outlook and Excel Engineering department or technical office experience

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments.