Office assistant jobs in San Bernardino, CA - 1,271 jobs

Under direct supervision, the Tortilleria Clerk provides friendly, courteous and helpful service. This position will assist customers, clean, fill and rotate tortilla displays, as well as assist making a variety of different tortillas and masa for th Tortilleria Clerk, Clerk, Retail, Grocery

Job Title: Administrative Coordinator Type: Contract-to-Hire Pay Rate: $25-$27/hour LHH is seeking a highly organized and detail-oriented Administrative Coordinator to join our client's team. This role will work closely with the Project Office Manager to support day-to-day operations and ensure smooth administrative processes. Key Responsibilities: Process payroll accurately and on time Handle new hire onboarding and terminations Manage extra work billings and related documentation Maintain document control and ensure compliance with company standards Provide general administrative support across the project team Qualifications: 3-5 years of administrative experience required Construction industry experience strongly preferred Strong proficiency in Microsoft Office Suite and document management systems Excellent organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Arvato is seeking an Inbound Clerk to coordinate and manage Domestic and International inbound loads, ensuring smooth yard management and accurate documentation. This role involves tracking shipments, resolving discrepancies, and maintaining open communication with clients, carriers, and third-party vendors to drive receiving workflows according to priorities and service level agreements. The ideal candidate will be detail-oriented, proactive, and capable of troubleshooting issues while ensuring compliance with bill of lading procedures and maintaining organized records. YOUR TASKS * Coordinates and schedules Domestic and International Inbound loads. * Coordinates Yard Management workflow for all container and trailer logs. * Open communication with all parties via phone calls and email for receiving office. * Manage office supplies and department needs. * Track inbound shipments and report discrepancies to service delivery team. * Ensure proof of deliveries are properly filed and available for all shipments. * Act as liaison for client, 3'' party vendors, and carriers. * Build Receiver envelopes by container and trailer numbers to track inbound deliveries. * Drive the receiving flow by priorities, and service level agreements. * Organize and file all inbound documentation. * Updating and notifying issues or concerns on inbound deliveries. * Follow bill of lading procedures for all inbound documentation. * Troubleshooting, overages, shortages and damages. * Work schedule - Monday through Friday, 8:00 am until 4:30 pm PST YOUR PROFILE * Distribution Center or Manufacturing experience, Inbound preferred and SAP knowledge * Basic computer skills in Microsoft Outlook email for daily communication. * Excellent communication skills: reading, writing, speaking fluently in English * .Must have good attendance, be a self-starter and have the ability to work independently * Adaptable to new work assignments with the ability to work overtime, weekends, and alternate shift as required. * Knowledge of 6S, ISO 9001 2008/2015 not required but would be a plus * Skill set desired but not required: Lean Six Sigma Greenbelt, ASQ Certifications, Spanish, distribution experience, and operations experience. WE OFFER * The hourly pay rate for Ontario, CA: $22.00 per hour * Medical, Dental, Vision, Life Insurance, and Disability Pay. * 401(k) with company matching up to 6%. * Paid Time Off, including paid holidays. * Flexible Spending Accounts. * Voluntary benefits such as legal and financial assistance, pet insurance, and more. * Employee Assistance Program. * Ongoing employee development opportunities including tuition reimbursement, scholarships, and training. * Commuter benefits. * Employee engagement activities. EOE Protected Veterans/Disability

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues. Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m. Employment Type: Permanent, direct hire Compensation: $60,000-$65,000 per year Responsibilities: Handle inbound phone calls Process orders and payments Respond to client inquiries regarding previously placed orders Set up and maintain customer files Prepare and process invoices Provide accounts receivable support Perform data entry Provide general administrative support for the sales department Qualifications: Previous office-based customer service and administrative experience Bilingual in English/Spanish is a plus Proficiency with Microsoft Office Positive, upbeat personality Excellent communication skills At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly. What you'll do Serve as the front-line contact in person and by phone Support day-to-day campus operations, scheduling, and administration Manage digital documents and workflows using tools like Docusign and Google Workspace Support onboarding for students and staff Assist with campus communications, flyers, emails, and outreach using Canva Jump in where needed to support a fast-moving, collaborative team What we're looking for 2+ years of administrative, operations, or support experience Experience in nonprofit, education, or workforce development strongly preferred Strong communication skills and attention to detail Comfortable working in a people-heavy, in-person environment Organized, adaptable, and service-oriented Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Arvato is seeking an Inbound Clerk to coordinate and manage Domestic and International inbound loads, ensuring smooth yard management and accurate documentation. This role involves tracking shipments, resolving discrepancies, and maintaining open communication with clients, carriers, and third-party vendors to drive receiving workflows according to priorities and service level agreements. The ideal candidate will be detail-oriented, proactive, and capable of troubleshooting issues while ensuring compliance with bill of lading procedures and maintaining organized records. YOUR TASKS Coordinates and schedules Domestic and International Inbound loads. Coordinates Yard Management workflow for all container and trailer logs. Open communication with all parties via phone calls and email for receiving office. Manage office supplies and department needs. Track inbound shipments and report discrepancies to service delivery team. Ensure proof of deliveries are properly filed and available for all shipments. Act as liaison for client, 3'' party vendors, and carriers. Build Receiver envelopes by container and trailer numbers to track inbound deliveries. Drive the receiving flow by priorities, and service level agreements. Organize and file all inbound documentation. Updating and notifying issues or concerns on inbound deliveries. Follow bill of lading procedures for all inbound documentation. Troubleshooting, overages, shortages and damages. Work schedule - Monday through Friday, 8:00 am until 4:30 pm PST YOUR PROFILE Distribution Center or Manufacturing experience, Inbound preferred and SAP knowledge Basic computer skills in Microsoft Outlook email for daily communication. Excellent communication skills: reading, writing, speaking fluently in English .Must have good attendance, be a self-starter and have the ability to work independently Adaptable to new work assignments with the ability to work overtime, weekends, and alternate shift as required. Knowledge of 6S, ISO 9001 2008/2015 not required but would be a plus Skill set desired but not required: Lean Six Sigma Greenbelt, ASQ Certifications, Spanish, distribution experience, and operations experience. WE OFFER The hourly pay rate for Ontario, CA: $22.00 per hour Medical, Dental, Vision, Life Insurance, and Disability Pay. 401(k) with company matching up to 6%. Paid Time Off, including paid holidays. Flexible Spending Accounts. Voluntary benefits such as legal and financial assistance, pet insurance, and more. Employee Assistance Program. Ongoing employee development opportunities including tuition reimbursement, scholarships, and training. Commuter benefits. Employee engagement activities.

The Administrative Assistant must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is 100% in-office due to the collaborative nature of this role. Job Essentials Administrative and Operational Support Completes a broad variety of administrative tasks including back-up support for Executive Assistant team including: Calendaring meetings and daily coordination/management of calendars Arranging travel plans, itineraries, and agendas Book internal and external meetings as needed. Ensure Expense Reports are submitted accurately and timely Assist with booking conferences and asset tours to include but not limited to hotel, airfare, meals, prep itineraries, and agendas. Assists with planning and coordinating company-wide or department specific events and meetings, including Employee Engagement and Volunteer events. Includes assisting as needed for company events - setup, tear down, etc. * Provide direct support to Operations, including HR, Technology and Marketing. * Assist with operational policies and uphold company policy guidelines Document Preparation and Management Review and prepare tour books, investor materials, including printing, binding, etc. Printing, compiling documents that require signatures (contracts, expense reports, etc.), then scanning, filing, emailing accordingly. Compose and/or transcribe various correspondence, some of which may be highly confidential. Create department binders. Draft letters or email correspondence as needed. Pulling reports from various internal databases as needed. Office Organization and Support Cross-train on responsibilities to act as back up to Office Manager, as needed, including: Organize and stock office supplies, snacks, and reorder supplies, as needed. Keep kitchen clean and office picked up. Operate and troubleshoot office equipment like copy machine, etc. Answering the incoming calls. Mailing of packages / Copying and meeting material preparation Mail any packages or letters via FedEx, UPS, USPS, as required. * Sort and distribute incoming mail. Cross-train on responsibilities to act as back up to other Executive Assistants as needed. Lead Culture Crew Committee meetings and follow up communications with committee members. Manage decorating of employees work area on their birthdays. Onboarding tasks for new hires. Order lunch and prep conference if necessary for meetings. Book on-site and off-site meetings. Special Projects Exercises discretion and independent judgement to make decisions with respect to matters of significance. Joins internal meetings (as appropriate / requested), takes copious notes/minutes, drives effective follow up, including correspondence and next steps. Suggests more efficient ways to run the office and troubleshoot malfunctions. Perform research, special projects, record keeping, and other miscellaneous duties as needed for the office. Proactive and Responsive Support * Prioritizes conflicting needs; handles matter, expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Other duties as assigned. Skills and Qualifications Excellent written and verbal communication skills. Strong work tenure: Five to ten years of experience supporting multiple departments. Proficient in Microsoft Office Suite with aptitude to learn new software and systems. Demonstrates proactive approaches to problem-solving with strong decision-making capability. High EQ with the ability to form relationships within the company to create better results on deliverables. Exceptional collaborator and influencer - ability to engage with multiple stakeholders (CEO, Directors, staff, vendors) and quickly build relationships needed to accomplish goals and objectives. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. The Qualifiers: Strong proficiency with Microsoft Outlook calendaring Expert travel coordination experience a must. Intermediate knowledge of Excel Ability to adapt to changing situations in calm professional manner. Physical Requirements: * Prolonged periods siting at desk and working on a computer. * Must be able to lift up to 15 pounds at times. The Perks: Competitive Pay Paid Time Off Professional Development Resources Fun Work Vibe (indoor basketball/gym/pickleball court, BBQ Area, Pool Table, Ping-Pong to name a few...) BKM Capital Partners is an Equal Opportunity Employer.

Overview of Job Description: Position manages the daily process of sourcing, procuring and expediting, and inventory management of designated corrugated packaging items as assigned. Position advises other functional groups on packaging design and function when required. Involved in the wine design team related to the bottling/packaging process. Position assists in developing and coaching others in the department regarding the packaging category. Please note: experience buying/purchasing corrugated materials required. Specific Duties and Responsibilities: Identify, evaluate and interview prospective vendors in alignment with organizational needs. Cultivate and maintain strong relationships with existing vendors. Research and source new products and potential suppliers. Serve as an internal subject-matter expert on market trends, product opportunities and emerging packaging concepts to support product development initiatives. Analyze internal systems to assess product demand; monitor, compare, and validate inventory requirements between SSM and Macola for assigned items. Review demand data to generate purchase orders, ensuring timely follow‑up and expediting when necessary. Create new item numbers and ensure accurate integration across all data platforms. Maintain up‑to‑date component item information within the Macola ERP system. Manage current pricing and item/vendor data across all platforms-including CP, Macola, and supporting spreadsheets-and communicate pricing changes promptly to the Design Team. Coordinate and schedule the seasonal Weekly Label and Hang Tag Meeting. Update and manage art and graphics requests, due dates, and all related details within the Label Requirements Spreadsheet (LRSS). Review, sign off and approve respective category costs on Customer Cost Sheets. Assist in the creation of new non‑inventory items and ensure accurate entry into the Central Pricing system. Support the procurement of items requested through Pack Requests and enter corresponding data into Central Pricing. Process Pack Requests from the Design Team and Product Optimization Teams, including sample ordering and delivery, cost calculations, accuracy verification, and maintenance of all related art files (die lines, graphics, etc.) for both domestic and international vendors. Coordinate and expedite artwork needs with the Design and Graphics teams. Provide guidance to Production, Design, and Management on printing requirements and best practices. Mentor and support team members on packaging‑related processes and standards. Communicate with Production, Warehouse, Design, and Management regarding potential packaging issues and provide timely status updates. Identify and recommend packaging items to be removed from the system. Review operational activity to identify opportunities for cost savings and efficiency improvements. Member of In-House Wine Development Team. Perform any additional tasks assigned by management. Administrative and Other Responsibilities: Execution of purchase orders to suppliers, including maintaining and updating of ETD's & ETA's and communicating any delays to the planning, production, and warehouse teams. Work with A/P to resolve any delivery, payment, or terms discrepancies. Establish and ensure that item numbers and pricing/costing are accurate and complete within company databases. Item number creation/maintenance and discontinuation (DC) of items across all platforms and files (Macola, Central Pricing, New Macola Numbers Spreadsheet, DNA Component Sheets, Customer Cost Sheets, etc). Perform other tasks/projects as assigned by management. Knowledge, Skills and Abilities: Effective and clear verbal and written communication skills. Competency in Microsoft Word, Excel and Outlook. Must be a self-starter, self-motivated and disciplined. Ability to work independently and with minimal supervision. Must demonstrate problem solving skills, multi-tasking capabilities and flexibility. Must possess great attention to detail, accuracy, and organizational skills. Ability to take ownership of projects and follow up on tasks to meet and support intra and inter departmental deadlines. Ability to interact and work well with others across all departments in a fast-paced environment. Knowledge of Macola operating system is a plus Education: Bachelor's degree preferred, or equivalent experience in the packaging field. Experience: 5 years' experience as a packaging buyer and familiarity with packaging design. Strong in corrugated packaging.

Williams Lea by RRD is a global business support services company with a strong legacy-over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world-especially within legal, financial, and professional services industries. We're a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it's supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we're the behind-the-scenes team making everything run smoothly. Job Description Receptionist for Global Client US Head Quarter office in Los Angeles. The Receptionist delivers exceptional customer service for our clients. Responsibilities include leading employee(s) and directing workflow for reception and concierge services while serving as a subject matter expert and resource to the team. Job duties (* denotes an “essential function”) *Ensure team provides outstanding reception and concierge service to client, while building strong customer relationships *Communicate with direct reports, manager and client on job or deadline issues *Immediately escalate operational problems or issues to Supervisor or Manager *Handle client concerns and be able to problem-solve resolutions in accordance with policies and procedures *Produce required reports on schedule *Conduct and oversee quality assurance process to maintain efficient workflow and assure client satisfaction *Ensure clients and guests are welcomed in the office lobby and serve as a daily point of contact for any employee, visitor/guest or client escalations *Ensure a seamless and personal guest journey *Escort guests to their booked meeting room within the building, informing the host of the guest's arrival *Understand customer's needs and provide them with 5 Star professional service. *Attend to guests wishes and requirements. *Answer the phone and make reservations, take and distribute messages or mail and redirect calls *Acquire extensive knowledge of the premises and the nearby venues and businesses to make the most suitable recommendations *Arrange events, excursions, transportation etc. upon request from guests *Handle external and internal calls in a professional manner *Assist hospitality with setting up rooms with beverages and food *Manage any external catering requirements from third party vendors *Book meeting rooms using Condeco and MS Outlook accurately and ensure that all AV, room layout and food and beverage requirements are noted *Continually monitor reception inbox ensuring e-mails are responded to in a timely manner *Book transport for employees and clients *Manage Visiting Attorney office and room bookings and visitor pass management Liaise with other departments to ensure efficient communication and guest service, and creating a 'one team' approach to delighting your guests Occasional requirement to support client functions that run into the evening Adhere to Williams Lea policies in addition to client site policies. Qualifications High school diploma or equivalent Minimum 3 years' Concierge and/or reception experience in a customer service environment, legal or financial services industries preferred 1 year or more experience working on a reception desk for a blue-chip company within a busy office environment Intermediate Microsoft Office Word and Excel skills Basic Microsoft PowerPoint skills Prior experience working with vendors preferred Outstanding guest services skills, Excellent and sophisticated communication skills, both verbal & written Good time management skills Good knowledge and understanding of a Cisco telephone system Must possess professional presentation/appearance Great interpersonal skills and an outgoing personality Excellent command of the English language, both in verbal and written communication Operational experience working at prestigious events preferred Attention to detail with good organizational skills Must possess passion to achieve excellent guest service consistently Demonstrates the ability to lead others effectively Ability to work under pressure, plan ahead and anticipate problems Ability to meet all required deadlines A welcoming positive manner and an understanding of what good customer service looks like Acts with integrity at all times and embraces the company philosophy. Ability to understand the needs of the client and provide customer service and superior client service. Ability to create and maintain strong relationships and channels of communication with key interfaces and the business Knowledge of Condeco and working knowledge of A/V equipment an advantage Ability to multitask, prioritize workload and provide administrative support. Ability to handle sensitive and/or confidential documents and information. Able to make independent decisions that conform to business needs and policy. Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory or managerial level. Must work well in a team environment Must be able to interact effectively with multi-functional and diverse backgrounds. Ability to work in a fast-paced environment. Must be self-motivated with positive can-do attitude. Additional Information The rate of pay for this role at the noted RRD location is $21.00 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD's benefit offerings include medical, dental, and visioncoverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre--employment substance abuse testing. #WLNAT All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans

Newport Bay Conservancy (NBC) has a proud history of environmental advocacy, having been involved in the original efforts to protect Upper Newport Bay from development over 50 years ago. Upper Newport Bay is a 1,000-acre open space containing tidally influenced water and freshwater sources, mudflats, and marsh surrounded by upland coastal sage scrub. Our mission is to protect and preserve the Bay and its watershed through education, restoration, research and advocacy. We are able to do this with a small, dedicated staff and the support of over 200 active volunteers contributing over 11,000 hours of service each year Job Summary The Administrative Assistant will report to the Operations Director and work in collaboration with the Education and Restoration Managers to provide essential clerical and organizational support, ensuring smooth office operations as it pertains to finances, managing schedules, handling communications, organizing files, preparing documentation, managing supplies, and supporting the rest of the NBC team. Duties and Responsibilities Handle general correspondence and act as the first point of contact. Provide clerical support and effectively manage digital files. Perform basic bookkeeping with data entry in QuickBooks to maintain financial records. Support accounts receivable and payable functions, ensuring compliance with GAAP and various funder requirements. Assist in project accounting and reconciliations as needed to ensure accurate reporting. Order supplies and manage inventory with education and restoration teams. Job Requirements Bachelor's degree with a year of paid, professional experience in an administrative or office management role (or at least four years of paid, relatable work experience). Behavioral Skills Strong work ethic, commitment to the organization, and enthusiasm towards supporting our team and community. Dedication to the conservation of wildlife and natural resources. Exhibits confident communication skills, both written and verbal. Organized and exhibits excellent time management. Familiarity in customer service principles with the ability to handle confidential information responsibly. Shows compassion to diversity and sensitivity to all races, ethnicities, class, and sexual orientations. Computer/Technology Ability to effectively manage inboxes and correspond clearly through email. Uses cell phone and communicates efficiently through text messaging. Able to use Microsoft Office, Google platforms (docs, sheets, drive, etc). Previous experience in QuickBooks or other accounting software is strongly desired. Decision-making skills to work autonomously to manage specific tasks and the ability to work collaboratively as part of a team. Other Punctual and reliable self starter. CPR/First Aid Certification (provided if not currently certified). Successfully pass a background check. Requires use of a vehicle to drive safely between the various offices and activity sites around the Bay. May use a personal car for transport of program materials and supplies. Location The position is based at the Back Bay Science Center (600 Shellmaker Road, Newport Beach, CA 92660) with routine work at the Peter and Mary Muth Center (2301 University Drive, Newport Beach, CA 92660). A portion of this job may be performed at a remote location with telework approved by the Operations Director. Salary Detail and Working Hours $22.00-$26.00 per hour, part-time up to 28 hours a week. Ability to work a flexible but regular daytime, weekday and/or weekend schedule with consultation and approval of the Operations Director. This is a one year position with the possibility of extension based on performance and business needs. Application Process We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply online here; application reviews will begin January 30, 2026. Please no phone calls at this stage. More information about NBC can be found at newportbay.org.

We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support. Key Responsibilities Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows. Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval. Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation. Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals. Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry. Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff. Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service. Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks. Provide general administrative support to assist the operations team with day-to-day workflow and project needs. Qualifications Prior administrative, clerical, customer service, or accounting support experience preferred. Strong communication skills with a friendly, professional, and helpful demeanor. Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines. Comfortable reviewing invoices, statements, and vendor documentation with provided training. Willingness to learn new processes and systems within a structured operational environment. Bachelor's degree is a plus. Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

Job DescriptionDirect Counsel is seeking detail-driven professionals to assist as Scribes, Typists, and Readers. This is a rare opportunity for individuals with strong writing, reading, and listening skills to play a critical role in a high-stakes testing environment, helping exam takers perform at their best when it matters most. If you're someone who thrives on accuracy, focus, and calm under pressure, this role is uniquely suited for you. What You'll Be Doing As a Scribe, you'll handwrite (in clear block letters) the exam taker's dictated responses verbatim during testing sessions. You'll also read responses back when requested to ensure accuracy. As a Typist, you'll partner with a test taker, providing necessary support during the examination. Type accurately at a minimum speed of 70 words per minute. This role requires stamina, precision, and professionalism-you'll be a steady presence in an intense, highly structured setting. Who This Role Is Perfect For This opportunity is ideal for individuals with experience as: Legal secretaries Legal assistants Paralegals Professional typists or transcriptionists Proofreaders, editors, or strong readers Prior exam or accommodation scribes Note: Law students, law clerks, and licensed attorneys are not eligible. Prior scribing experience-especially in timed or testing environments-is highly preferred. Schedule & Commitment (Required) Compensation: $29-$32/ hour (DOE) Orientation: February 23 | 1:00 PM - 4:00 PM Exam Dates: February 24, 28 & March 1 7:00 AM - 7:30 PM (may end earlier depending on exam completion) Full availability for all listed dates is required-no exceptions. Why This Opportunity Stands Out Meaningful, purpose-driven work Clear expectations and a structured environment Short-term commitment with high impact A chance to directly support someone at a pivotal moment in their career If you're highly reliable, detail-oriented, and take pride in precision, we'd love to hear from you!

Job Description ABC Traffic Programs is looking for front office clerical staff to join our team. The full time clerical staff assists office manager in the day to day functions of the office. Responsibilities: Manage client records and information Customer service Perform office tasks as needed Qualifications: Ability to prioritize and multi-task Bilingual Spanish/English Strong organizational skills Deadline and detail-oriented **** Registered Drug and Alcohol Counselor and/or Registration as an Intern upon hiring They will report directly to and work closely with the office manager and corporate staff. Clerical staff will be bi-lingual in Spanish and will be called upon to assist Spanish speaking clients when the need arises. Tentative Schedule: Monday-Thursday 9:00am-6:00 Friday 9am-5:30pm and Bi-Weekly Saturday 8-12pm Pay competitive

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Full time clerical position in our forklift service department. processing daily paperwork, scheduling mechanics, answering phone. dispatching mechanics. closing workorders. assisting service department staff. Well established company with over 18 years of business experience.

The Nursery Operations Support role assists in various administrative, dispatch, sales and inventory operations. This key employee is well versed in selling to our customers, back-office processes, and serves as a liaison to General Managers overseeing multiple sites without Office Managers. This employee may also cover for, close in proximity, sites who need a fill in various positions. Primary Responsibilities Vary by Site but Are Not Limited To: Responsible for answering phones and transferring calls on the RingCentral.com platform. Assists with various administrative functions and projects as needed including scanning, filing, faxing, copying, cash management, and daily deposits Assist with various inventory functions including printing plant labels, completing stock counts, and completing transfer paperwork Assists with Dispatch tasks including routing deliveries and communication with loaders and drivers and calling customers with delivery windows, Attends monthly dispatch meetings Assists with stocking the yard plant inventory by checking yard safety stock points. Works with brokers to relay stocking needs. Fills in for Front Counter Sales ringing up customers as needed Supports the Sales Team by completing estimates and orders as needed Works with Safety Team on Safety related training and injury/accident reports Helps the General Manager with projects for various departments as needed Scheduling and routing of customer orders on company delivery trucks or common carriers. Determines truck loads, routes, and driver assignments. Uses company dispatching software to schedule and route delivery orders Updates and prints orders for upcoming deliveries to be provided to drivers (Driver Packets) Works closely with drivers who are typically under the supervision of the Yard Manager, helps ensure drivers are in compliance with their driver certificates and Company requirements. Sets all internal drivers start times, direct drivers where to return at the end of the day Assists in ensuring new drivers meet all compliance requirements before they go on route. Maintains communication between salespeople, loading crew and drivers in regard to order changes, etc. Coordinates with Yard Management the equipment needed in the yards (i.e. trailer movement) and product backhauls. Works with loading leads to coordinating trailer loading and location. Helps monitor tarp condition (and order new tarps as needed) Sets up the Tangerine Fleet Safety Software for new drivers, reviews various reports to ensure daily inspections are being performed, etc. Calls customers with next day delivery ETA's Works with the sales department to resolve delivery issues Works with the Fleet Manager to assist in maintaining records of fleet safety. Manage and monitor agricultural inspections of incoming material deliveries to Farmington or shipments out of state or country. Other duties as assigned Experience and other requirements: Office or Customer Service Experience of two years or more desired Experience working in a nursery, in the landscape industry, or a related field a plus Ability to speak and write Spanish is highly desired Constant attention to detail and excellent problem-solving skills Experience with Microsoft Office Suite, Point of Sale, inventory management software, etc. Excellent written and verbal communication Ability to multi-task on multiple computer programs Foundational knowledge of plant nomenclature a plus Proficient computer user and experience using Excel Excellent judgment and decision-making abilities Resourceful and extremely proactive Strong communication skills and attention to details Logistics aptitude Job Specifications: This is an “in office” position, no work from home option available except for short-term exceptions that require approval by upper management. Must be able to remain in stationary position of either sitting or standing. Gross grasping and use of hands and fingers required. “All new hires must complete the Form I-9 verification process, and employment eligibility will be confirmed through E-Verify.”

Job Description Thank you for your interest in joining our music team! We want to make sure we're a good fit for each other. Below are some important considerations for this position before you proceed to the application below. Our ideal candidate has a proven track record of being reliable, has great attention to detail, strong sales background and amazing people skills, is experienced, analytical, intellectual, energetic and a self-starter. We are seeking a friendly, outgoing person who has a strong ability to complete detailed work, is eager to learn, and is excited to grow with this local family business and team of other welcoming, supportive, and fun administrative/managerial staff. Part of the job will be working on our marketing and outreach. Experience with Canva, instagram, gmb and facebook necessary for this aspect, as well as ability to meet goals on time. This part time position may average 24 hours a week, with room to grow. Because lessons are held year round, we are especially interested in someone looking for a a stable position that is excited to be a part of a unique and growing local business dedicated to fostering the love of music and personal growth in our students. This position works with other office staff and the Director to support and advance the mission and goals of our Music School. SCHEDULE DETAILS Shifts Needed: M/TU/Th 1:45-8, and some Saturdays 7:45-4pm, other shifts as needed 24+ Hours per week * * BENEFITS *Paid time off- accrued annually, with increases based upon meeting goals *Dental insurance through AFLAC *Health Insurance Options provided at discounted rate through AFLAC *Monthly $BONUS for reaching monthly add goals *$BONUS for reaching set overall student number goals *Hours increased to max 40 based upon performance *Get paid to take one 30 minute music lesson per week Application Process: Please include a short cover letter which includes: -your experience multitasking and working in fast paced environment -a brief description of your attitude and philosophy with kids, and music education! * * We will contact qualified candidates for interviews. Thank you! OUR STORY: Encore Music is a growing independent music lesson provider in South Pasadena and San Marino and has grown to over 400 weekly private students. We are an energetic, innovative music school with a growing, friendly community of highly-qualified instructors and administrative/management staff. We are extremely organized and our admin/sales team handles all of the marketing and promotion, enrollment, scheduling, billing, policies, special projects, recitals, and much more. We foster a strong sense of community and teamwork among all of our staff and we place a strong emphasis on the quality of education and musical mentoring we offer to our students. Encore Music is a cheerful, energetic, fast-paced, fun, and supportive place to work. The basic starting responsibilities include: Following up with prospects and inquiries re: music lessons (providing information re: scheduling, enrollment etc) to meet enrollment sales goals Assisting parents and students on the phone, email and in person at the front desk Scheduling management for private lessons and intro to music online classes Managing electronic communications from students, parents, and teachers with an expectation of prompt reply Processing new student enrollments/basic data entry Assisting with and prioritizing miscellaneous projects and tasks as assigned The basic requirements include: Reliable transportation Highly organized and detail-oriented A love for working with people Strong basic computer and typing skills Strong writing and verbal communication skills EXPECTATIONS Our Ideal Office Maestro team member Has a strong working knowledge of the goals, mission and culture and works to faithfully to carry them out. Leads, manages, and coordinates with staff and the leadership team (director) to achieve agreed-upon commitments. Helps integrate all major operating functions. Ensures everyone is rowing together in the same direction. Models the way, always working toward the greater good of the business. Resolves issues effectively seeing real problems, being comfortable with conflict, handling conflict and difficult customer service situations, and solving the problems in a graceful, practical and healthy manner. Ensures the team is functional and cohesive. Ensures that everyone is truly following, and adhering to the Academys core values and operations with consistency. Demonstrates effective project management skills. Effectively collaborates with the owner and stays on the same page. Maintains a high level of mutual respect with the owner. Realizes the unique contributions and ideas that the owner has and possesses an ability to filter and translate those ideas into functional plans for the company. Confirms that all key messages are properly and consistently cascaded across the organization. Inherently ensures that everyone is in the know. Verifies that a high level of effective communication exists throughout the organization. Dependably demonstrates a relentless obsession with values alignment, focus, simplicity, and clarity. Is dedicated to ensuring policies and procedures are upheld. Ideal Attributes You have a naturally gregarious, friendly personality. You love working with and helping people of all ages, especially kids You love numbers and understand that a business is about serving people while making profit You value organization and systems, thrive on creating processes, making them work You have a high follow up on things You have worked with project management tools, CRMs and campaign databases Able to manage yourself, your time and tasks effectively Very detail oriented People person with strong customer service experience You have experience with and are able to work effectively as part of a team Great phone skills Great memory (forgetful types need not apply) Forward thinking High performer that is comfortable problem-solving and not afraid to take ownership of a situation Make good decisions with excellent communication General marketing experience (Email marketing ideal) General sales experience (inbound "soft" sales ideal) Event planning experience is a plus Able to work primary hours of operation Mon-Sat (see days/hours posted) TRAINING PROVIDED We have a comprehensive training program in place for new members of our admin/sales team. The training program consists of in-person and online videos, interactive activities, helpful handouts and cheat sheets, a welcome packet, and more. Training typically takes about two weeks in total, throughout which constant patient support and coaching is provided. We guarantee you will never receive more supportive, fun, creative, or thorough training at any new job! SCHEDULE DETAILS Shifts Needed: M/TU/W/Th 2-7, and Sat 7:45-4pm, other shifts as needed 32+ Hours per week Systems we use Gmail Canva Netscore WHAT WE OFFER: * Training * Bonuses and room for advancement based on performance * People first culture * Work around Happy kids! * Holidays Off * Work in a fun environment around lots of music and musicians! BENEFITS *Paid time off- accrued annually, with increases based upon meeting goals *Dental insurance through AFLAC *Health Insurance Options provided at discounted rate through AFLAC *$100 a month BONUS for reaching monthly add goals *$50 for reaching monthly dorp goals *$50 for reaching teacher schedule goals *$500+ for reaching set overall student number goals *Hours increased to max 40 based upon performance *Get paid to take one 30 minute music lesson per week Position opened until filled. Start date is immediate. You must be willing to undergo a background check, in accordance with local laws/regulations. * * * Applicant Requirements: -Minimum of 1 year of experience in a fast paced field. -Good people skills: works well with both children and adults, and enjoys building client relationships -Timely & Reliable -Good time management skills -A positive attitude: the ability to encourage and motivate students and parents -The desire to collaborate with a team to create a high quality, yet fun, music education environment. -Must love kids! * * Application Process: Please include a short cover letter which includes: -your experience multitasking and working in fast paced environment -a brief description of your attitude and philosophy with kids, and music education! Job Type: Part-time * * * Rate: $22.00 per hour Benefits: *Paid time off- accrued annually, with increases based upon meeting goals *Dental insurance through AFLAC *Health Insurance Options provided at discounted rate through AFLAC *$100 a month BONUS for reaching monthly add goals *$50 for reaching monthly dorp goals *$50 for reaching teacher schedule goals *$500+ for reaching set overall student number goals *Hours increased to max 40 based upon performance *Get paid to take one 30 minute music lesson per week Schedule: M/TU/W/Th 2-7, and Sat 7:45-4pm, other shifts as needed 32+ Hours per week Work Location: In person

Under direct supervision, the Tortilleria Clerk provides friendly, courteous and helpful service. This position will assist customers, clean, fill and rotate tortilla displays, as well as assist making a variety of different tortillas and masa for th Tortilleria Clerk, Garden, Clerk, Retail, Grocery

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance