Office assistant jobs in Schenectady, NY

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Facilities Team as a Facilities Clerk located in our Albany office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Albany office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Albany office. Position Summary The Facilities Clerk will support the front-of-house, office services and facilities functions by performing a variety of maintenance and administrative tasks. Hours are 8:00 am to 4:00 pm, Monday through Friday. Candidate should also be flexible to work overtime as needed. Key Responsibilities Supports the day-to-day facilities operations and general maintenance. Conducts daily inspections and identify and address issues to ensure a clean and safe work environment. Coordinates and schedules equipment and building repairs, installations and maintenance work with vendors under the direction of the Business Director. Responds to and process building requests for services such as freight elevator, building engineering, climate control, etc. Performs minor fixes, repairs, cleaning, and routine maintenance (touching up paint, spot cleaning carpets, cleaning glass, cleaning out refrigerators, etc.). Assists with general appearance of office, including walking around compiling checklists for maintenance issues and placing maintenance requests, coordinating with outside vendors and building management. Maintains common areas like hallways, restrooms, and kitchens by cleaning spills, removing trash, and replenishing supplies. Assists with coordination of office activities and events including executing the set-up plan in a timely manner and ensure breakdowns are completed on schedule with spaces returned to their normal state. Manages supply deliveries and caterers coming to the office. Inventory, stock, organize and clean supply rooms, conference rooms and pantries ensuring all spaces are ready for continual use. Provides receptionist support as needed. Assists with moving and rearranging furniture as needed. Performs other general administrative duties as assigned. Qualifications Skills & Competencies Qualified candidates will have excellent organizational skills, attention to detail, strong client service skills, excellent communication skills, the ability to work well under pressure, and ability to multi-task and set priorities while meeting deadlines in a fast-paced environment. Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team. Computer skills with the ability to learn new software applications quickly. Requires manual dexterity and physical mobility, including the ability to move frequently as needed. Ability to perform physical activities that require considerable use of whole body, such as climbing, carrying, bending, lifting, pulling, pushing, balancing, stooping, overhead reaching, handling of heavy objects (minimum 50 lbs.), walking and standing long periods of time. Candidate must be a self-starter who can work well under minimal supervision as well as take a proactive approach in being team oriented. Position requires the ability to work full-time with flexibility for overtime as necessary. Education & Prior Experience High School Diploma or equivalent preferred. Minimum of 3-5 years prior office services and facilities/operations support experience, preferably in a law firm. Technology Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required. The expected pay range for this position is: $24.73 to $27.47 per hour Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.