Office assistant jobs in Schenectady, NY

Schedule: Monday-Friday, 8:00 AM-4:30 PM Employment Type: Permanent Salary Range: $90,000-$100,000 About the Company We are a fast-growing start-up in the semiconductor industry with strong growth projections for 2026. This is an exciting opportunity to join a dynamic team and grow into senior administrative roles as the company expands. Position Overview The Office Administrator will manage payroll, human resources, accounting, and office operations for our R&D facility. This role reports directly to a Senior Executive and plays a critical part in ensuring smooth day-to-day operations. Key Responsibilities Administrative & Office Management + Provide executive-level administrative support + Manage office tasks: scanning, printing, organizing, and ordering supplies + Oversee inventory tracking and maintenance parts ordering + Prepare purchase orders and coordinate procurement + Act as liaison with building management Accounting & Finance + Accounts Receivable: invoicing, payment tracking, collections, and deposits + Accounts Payable: bill entry, vendor communication, and payment processing + Prepare financial statements and managerial reports + Monitor cash flow and report cash position to executives Payroll & HR + Maintain employee records + Process weekly payroll via ADP + Ensure compliance with payroll tax regulations R&D Tax Credit Support + Compile and analyze financial data for R&D tax credit eligibility + Prepare documentation for tax credit filings + Support audits and inquiries related to R&D tax credits Required Qualifications + Bachelor's degree in business OR Associate's degree with 5+ years in a similar role + 3-5 years of accounting experience (CPA preferred) + Experience with NetSuite ERP or similar systems + Familiarity with payroll processes and ADP software + Proficiency in Microsoft Office (Word, Excel, Outlook) + Strong written and verbal communication skills Preferred Qualifications + Experience with QuickBooks or NetSuite + Background in R&D or start-up environments + Prior experience with international companies (Japan) Employee Value Proposition + Join a start-up with strong growth potential + Opportunity for career advancement into senior administrative roles + Collaborative and innovative work environment Job Type & Location This is a Permanent position based out of Albany, NY. Pay and Benefits The pay range for this position is $90000.00 - $100000.00/yr. Medical, Vision & Dental Coverages, 401K, PTO, Sick Time, Paid Holidays, Bonus Potential Workplace Type This is a fully onsite position in Albany,NY. Application Deadline This position is anticipated to close on Dec 31, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

Job DescriptionBenefits: Competitive salary Dental insurance Employee discounts Health insurance Paid time off Training & development Vision insurance Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are a family friendly orthodontic practice dedicated to creating beautiful smiles and delivering exceptional care. Were seeking a friendly, organized, and motivated Front Desk Receptionist to join our team. The ideal candidate is warm, professional, and able to guide patients smoothly through their orthodontic journeyfrom the first phone call to treatment planning and scheduling. You will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. There will be Treatment Coordinator responsibilities as well to present treatment plans, financial options, and insurance coverage. Responsibilities Front Desk Duties Greet patients with a positive, welcoming attitude Manage check-ins and check-outs Answer phone calls, respond to inquiries, and schedule appointments Verify insurance benefits and update patient records Handle daily administrative tasks, emails, and follow-up communication Treatment Coordinator Duties Conduct new patient consultations and assist with exam flow Present treatment plans, financial options, and insurance coverage Clearly explain orthodontic procedures, timelines, and expectations Build strong relationships with patients and families Track case acceptance and support the team in achieving practice goals Qualifications Strong customer service skills Excellent organizational skills Attention to detail Familiarity with basic computer programs, such as the Microsoft Office suite Previous office experience desire What Were Looking For Someone who is friendly, dependable, and team-oriented A professional who can confidently discuss treatment and finances A person who truly enjoys helping patients feel comfortable and informed What We Offer A supportive, positive work environment Competitive pay (customizable if you want to add a range) Opportunities for growth and continuing education Employee perks/benefits (I can add specifics if you send details)

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. Position Summary: As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate, comfortable with office and billing software Dependable, with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate , comfortable with office and billing software Dependable , with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate , comfortable with office and billing software Dependable , with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Are you talented on the phone and detail-oriented, who loves interacting with people? We're looking for a positive and professional receptionist to be the face of our local business. You'll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. If this sounds like you, apply today! Answer incoming phone calls and greet walk-in customers Record contact information from incoming calls and walk-in customers

Work Schedule: In office Compensation: $19.23 Per Hour We are currently seeking an a motivated, articulate, detail-oriented, conscientious individual who enjoys providing outstanding customer service, and wishes to advance their office skills in a professional environment to join our team as an Office Support Assistant. The Role: You will be part of the Office Support team with varying duties including but not limited to: Scanning Copying Assembling and binding legal documents Sending faxes Posting and sorting mail Delivering court documents Telephone/Reception coverage Inter-office deliveries Skills Needed for Success: Willingness to assist others High attention to detail Required: HS diploma or equivalent One or more years of office experience (preferred) Why Whiteman Osterman & Hanna LLP?: A generous benefit offering package including: Medical Dental 401(k) with company match and profit-sharing options Generous time off package Corporate discounts to various businesses Opportunities to support and be active in the community And more! Applications will be accepted on a rolling basis. Please contact [email protected] with any questions. Whiteman Osterman & Hanna LLP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals, and in which employment decisions are merit-based and made without discrimination on the basis of race, creed, color, gender or sex, national origin, disability, sexual orientation, gender identity, age, religion, pregnancy, protected activity, veteran status, marital status, citizenship, genetic information, predisposition or carrier status, or any other characteristic protected by law.

Our company are actually looking for a workers associate to perform a wide array of standard workers clerical duties in such areas as employee record Operate at your convenience and also get $670 per week. It is actually an Adaptable part-time work. All the duties are job coming from home/on school task, you don't require to travel someplace as well as likewise you don't need to have to have an automobile to get going. Feel free to find the job as well as some essential details below. Job: Part- Opportunity Personal Assistant Type: Part-Time Project Pay:670 once a week Hours: Average of 3-6hrs regular This job is going to be home-based and also pliable part-time work, You could be working coming from property, University or even any area Request will definitely be actually obtained as well as you will definitely get a feedback between 2- 24 hr. Work Placement & Student Solutions Accountabilities Working assignments Scheduling and sychronisation of appointments Calendar management Involvement with special projects connected to the house Paying for costs Company tasks Handle all inbound and outgoing communications Qualifications Somebody who practices excellent perimeters Extremely relational Need to be able to take instructions (both specific and utilizing best reasoning). Aggressive - yet understands when to request direction and also when to act. Expects demands as well as takes initiative. Capacity to take care of and also safeguard secret information with the highest level of prudence. Potential to manage several jobs while remaining arranged. Benefits. Health plan. Paid for vacation. Gas mileage compensation. Computer. Cellular Phone Gratuity.

Celebrating 50 years of excellence, New York Psychotherapy and Counseling Center (NYPCC) has been at the forefront of mental health and wellness; assisting children, families, and individuals with behavioral and emotional challenges at our five locations throughout the city. NYPCC is the leading pioneer of community mental health services, serving over 15,000 clients per month. We run and operate the largest clinic in the State of New York and pride ourselves on innovation and “caring for the community” by providing in-person and telehealth services for our clients, while offering an unsurpassable and competitive compensation structure and benefits package to our team of dedicated employees. NYPCC is certified by Mental Health America as a Platinum Bell Seal organization, the highest certification possible. NYPCC is proud of our ongoing commitment to employee mental health and well-being. Why Work at NYPCC: We Pay Down Your Student Loans! Productivity Bonus Medical, Dental, and Vision Insurance is Paid for by NYPCC 100% Paid Time Off and Company Paid Holidays Annual Rate Increases 403B Retirement Plan with Company Match Continuing Education Opportunities Available Professional Development through NYPCC Academy Amazing Workplace Culture NYPCC Health and Wellness Events Job Description The Front Desk Receptionist performs routine clerical and administrative work in answering telephones, assisting clients and visitors, providing assistance, crucial support to prescribers, clinical reporting and scheduling. Greet and welcome clients and visitors directing them appropriately upon arrival Check clients in and out on electronic health record system Answer phones, take messages, and transfer calls as needed Perform general office duties inclusive but not limited to scanning, faxing, and making copies Schedule appointments for clients and conduct outreach as determined by management Assist with processing referrals and intake related scheduling appointments for clients Provide prescribers with both in-person and virtual support. Assist prescribers and other staff to ensure efficient scheduling Provide daily scheduling outreach and regularly submit summary reporting data Processing of prior authorizations and obtain the required approval for medications Facilitate Medical Records requests in compliance with state regulatory guidelines Electronically store, accurately record patient information into EMR system Provide support to all interdisciplinary teams, including clinical and medical staff Maintain confidentiality, ensuring to safeguard PHI as well as related documents in compliance with HIPAA regulations Assist with opening and securely closing the clinic when required Perform other duties as assigned by Senior Clerical Staff, Management, Program Administration and Leadership Perform other duties based on operational needs to provide a positive client experience Qualifications Must be Bilingual in English and Spanish High School Diploma or equivalent is required 1 to 2 years of Reception experience in a fast paced office, preferably in medical or community mental health office, is required Must be proficient in MS Office (Outlook, Word, and Excel) Must have the ability to learn new software Possesses the personality and demeanor to work with difficult clients Must be detail-oriented and have the ability to multi-task Must be a team player Thrives under pressure in an outpatient client environment 1 form of picture ID (non-expired) Unexpired passport: OR Driver's License AND Social Security Card; OR State ID Card AND Social Security Card Additional Information Salary: $19.00- $20.00 per hour Compensation commensurate with experience and qualifications.

Job DescriptionBenefits: Competitive salary Flexible schedule Opportunity for advancement Company parties Free food & snacks MUST HAVE 3-5 YEARS EXPERIENCE AS A MEDICAL RECEPTIONIST IN THE PRIVATE PRACTICE SETTING. Part-Time is 24 hours weekly. Medical Receptionist. 3 days a week. Tuesday, Wednesday and Thursday. Fluent in Urdu, Hindi, Arabic, and Spanish a plus. We are seeking a Front Desk Medical Receptionist to join our team. The ideal candidate will be the first point of contact for patients and provide administrative support across the organization. Responsibilities: - Greet and welcome patients as soon as they arrive at the office - Process patient identification and insurance information accurately and relay to clinical staff. Check in patients politely with a smile. - Answer, screen, and forward incoming phone calls - Ensure reception area is tidy and presentable, with all necessary stationery and material - Provide basic and accurate information in-person and via phone/email - Receive, sort, and distribute daily mail/deliveries - Maintain office security by following safety procedures and controlling access via the reception desk - keep inventory of stock Experience: -Proficiency in Medent EMR - Proven work experience as a Receptionist, Front Office Representative, or similar role - Proficiency in Microsoft Office Suite - Hands-on experience with office equipment (e.g., fax machines and printers) - Professional attitude and appearance - Solid written and verbal communication skills - Ability to be resourceful and proactive when issues arise - Excellent organizational skills Skills: - Medical receptionist experience is a plus - Knowledge of Medent EMR is a plus - Strong customer support skills - Familiarity with phone systems - Experience in a medical office setting is advantageous - Computer literacy including MS Office applications - Basic clerical skills such as filing, copying, and scanning documents - Exposure to event planning tasks is beneficial - Proficiency in data entry tasks Work to help create a cohesive, collegial and supportive environment with other office staff. This position offers competitive pay based on experience. If you meet the qualifications above and are looking to be an integral part of our team, we encourage you to apply. MUST HAVE 3-5 YEARS EXPERIENCE AS A MEDICAL RECEPTIONIST IN THE PRIVATE PRACTICE SETTING. Job Type: Part-time Pay: $19.00 - $23.00 per hour Schedule: Day shift Monday to Friday No weekends Work Location: In person

Vacancy #: Various Apply by: Continuous Title: Office Assistant 1 (hourly/temp) Salary: Various Grade: CSEA SG-6 Hours: Various Duration: Temporary Requirements: MINIMUM REQUIREMENTS: * Ability to understand and use common office record keeping and filing systems and processes. * Ability to code and decode data for machine processing and similar office processing. * Ability to read, understand and interpret regulations, procedural manuals and other documents used in routine office processing. * Ability to use common office equipment including equipment having alphanumeric keyboards, photocopiers, calculators and CRT's. * Ability to perform task effectively within prescribed time frames. * Ability to communicate effectively in writing and orally. Additional Information: * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role * Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): ********************************** Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Optional: Resume and/or cover letter may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

TempToFT Immediate Temporary to Hire position for an experienced Receptionist to join a growing company located in Latham! This position is the Front Desk Receptionist for the company's corporate headquarters. The Front Desk Receptionist will be primary point of contact for all visitors and guests as well as the following; Answer phones and transfer calls Sort and distribute mail and faxes Prepare outgoing mail Other administrative projects as needed Qualified candidates must have previous reception and/or customer service experience as well as intermediate computer and typing skills. Our client is looking for someone who will provide exceptional customer service and understands the importance of going above and beyond. Don't miss this opportunity, submit your resume for immediate consideration! 968 Albany Shaker Road, Albany area, NY 12110, United States of America

Office Administrator - Cannabis Processing & Cultivation Facility Department: G&A Division/Location: Johnstown, NY Date Revised: 09/23/2025 Who we are Here at Vireo Health, Inc. (“Vireo”) our mission is to bring the best of technology, science, and engineering to the cannabis industry. We are a physician-led, customer-focused team of more than 500 dedicated employees creating best-in-class cannabis products and customer experiences. Vireo is proud to have one of the most diverse workforces in cannabis, promoting diversity, equity, and inclusion through engaging employee outreach programs, community events, and non-profit partnerships. We are rapidly expanding nationwide, and we are looking for talented, compassionate, and dedicated people to join our team and help us grow. From Cultivation to Operations to Sales & Marketing, we are hiring people who share our vision and passion for improving people's lives. If you are looking for a positive work environment where your contributions truly make a difference, click apply and let us learn about you! What you will do We are seeking an experienced and energetic Office Administrator to join our growing and dynamic team. The Office Administrator will provide essential administrative support to our cannabis processing and cultivation facility. This role ensures smooth day-to-day office operations, handles ERP data entry, and supports both cultivation and processing teams with accurate recordkeeping. The ideal candidate will be detail-oriented, organized, and comfortable working in a regulated cannabis environment where compliance, accuracy, and discretion are critical. Highlighted Responsibilities Administrative Support Manage daily office operations including scheduling, correspondence, filing, and supply ordering. Serve as the point of contact for internal staff, vendors, and visitors. Support HR with onboarding documentation, training scheduling, and compliance recordkeeping. Assist leadership with preparation of reports, meeting minutes, and presentations. ERP & Data Entry Accurately enter and maintain cultivation and processing data in the ERP system (e.g., Business Central, METRC integration). Track inventory, packaging runs, harvest weights, processing outputs, and shipment data. Ensure data integrity, perform audits, and resolve discrepancies in ERP records. Generate ERP-based reports for leadership to support decision-making and compliance. Compliance & Recordkeeping Maintain organized digital and physical records in line with state cannabis regulations. Assist in compiling compliance documentation for audits and inspections. Support cultivation and processing teams in ensuring logs, manifests, and reports are up to date. Team & Cross-Department Support Coordinate communication between cultivation, processing, sales, and leadership teams. Provide administrative assistance for operational projects, vendor management, and facility scheduling. Support finance with invoice tracking, purchase orders, and expense submissions. Qualifications 2+ years of office administration, data entry, or operations support experience (cannabis industry preferred). Strong computer skills including Microsoft Office Suite, ERP systems (Business Central preferred), and cloud-based platforms. High attention to detail with excellent organizational and problem-solving skills. Ability to handle sensitive and confidential information with professionalism. Familiarity with cannabis regulatory systems (e.g., METRC, BioTrack) a plus Starting Compensation: $20-$22/hr. Why Choose Vireo Life's too short to work somewhere that doesn't ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity-where science meets creativity, and wellness meets culture. At Vireo Health, we're pioneering the future of cannabis with a team that's as dynamic as the industry itself. Here, you'll find a workplace that's collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people's lives. Whether you're cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you'll be part of something bigger. If you're looking for a career that's exciting, meaningful, and full of growth, let's build the future of cannabis together. ✅ A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future ✅ Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do ✅ Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts ✅ Making an Impact: We're committed to education, sustainability, and giving back to the communities we serve. EEO Statement Vireo Health, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. *******************

A large local non-profit is seeking a Medical Office Assistant for a primarily Clerical role within their practice. They will consider those with or without Medical Assisting Certification, and pay will be based on either certification or experience. This is a temp with some potential to become a temp to hire. The pay range will be between $19.77-21.60/HR. The Medical Office Assistant will: Greet and check in patients in a warm and welcoming manner Verify and update demographics and insurance information Handle incoming calls, direct callers, schedule appointments Make referral and follow up calls Communicate with Clinical staff Other Duties as assigned by Supervisor This is a Full Time, Monday through Friday position with no nights or weekends. It's a 37.5 hour week with some flexibility in the schedule ie: 7-3, 8-4, 9-5 etc

Marshalls At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Supports store management in the execution of store related administrative functions. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store. Role models outstanding customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Takes an active role in the hiring process (scheduling interviews, conducting reference checks, etc.) and in the onboarding process of new Associates Maintains Associate personnel files Performs daily cash office functions and maintains cash office standards Supports Operations Assistant Store Manager with scheduling, expense account monitoring, supply inventory and requisition Maintains proper Associate coverage in service areas for a positive customer experience Supports and responds to coverage needs throughout the store Ensures store team executes tasks and activities according to store plan; prioritizes as needed Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Maintains all organizational, cleanliness, and recovery standards for the sales floor and participates in the maintenance/cleanliness of the entire store Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Who We're Looking For: You. Able to work a flexible schedule, including nights and weekends Outstanding communication and organizational skills with attention to detail Capable of multi-tasking Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants with arrest or conviction records will be considered for employment. Address: 220 Amsterdam Commons Location: USA Marshalls Store 1466 Amsterdam NYThis position has a starting pay range of $16.50 to $17.00 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Vevo is the world's leading music video network, connecting an ever-growing global audience to high quality music video content for more than a decade. Founded by Universal Music Group and Sony Music Entertainment in 2009, Vevo offers fans worldwide a vast array of premium content to choose from, showcasing official music videos alongside a constantly developing lineup of live performances and innovative original programming. From top superstars to rising new talents, Vevo brings incomparable cross-promotional support to artists across the musical spectrum, at every stage of their careers. Vevo has consistently evolved over the past decade to lead within today's ever-changing media landscape, embracing partnerships with a number of leading distribution platforms to deliver extraordinary content within ad-supported environments. With more than 25B views across television, desktop and mobile devices each month, Vevo brings music videos to the world - when, where, and how fans want them. As the Front Office Coordinator, you will be expected to perform various administrative and office related tasks and overall office support our NYC HQ employees. You will report to, and partner with, the IT/Facilities team on general office activities and tasks. You must have excellent verbal and written communication skills along with a high-level of professionalism and confidentiality. Typical duties may include but are not limited to the following: Interaction with senior level executives, customers and vendors; greeting arriving visitors; schedule and coordinate logistics for office events; review, order, & stock inventory of all office supplies, snacks, drinks, etc; organize office operations and procedures, serves as a resource for general office and health & safety related information for guests and employees.Operations Responsibility Operate as a resource and compliance officer for all health & safety initiatives driven by IT/Facilities. Conduct quality control walkthroughs to address immediate issues, pre-empt potential future issues and identify areas for improvement when required. Address day-to-day landlord primarily coordinating and managing building access as necessary. Manage food and beverage offerings to ensure the quality and presentation are aligned with Vevo's brand. Oversee all ordering and receipt of products from vendors as directed. Oversee inventory management of office supplies including general maintenance requests as directed, stocking of the pantry, kitchen, shipping supplies, and equipment. Assistance with some conference room troubleshooting, meeting coordination and scheduling, as well as occasional audio/video support and escalation. Travel to our DUMBO, Brooklyn studio on an occasional ad hoc basis to provide facilities support. Hospitality Requirements: Develop relationships with various teams and proactively gather information on their office needs and ideal utilization wants. Support the planning and supervision of educational, professional and personal development events that take place throughout the office. Ensure a gracious arrival experience for all employees, prospective employees, clients, and guests while maintaining the necessary level of building security. Partner with internal teams to help with organizing company social activities (happy hours, events), and dream up ways to facilitate community events and culture-boosting activities. Interested? Great! You might like to know: We're a fun, energetic, and tight knit team We really enjoy music and technology We have excellent compensation and benefits packages We have premier access to music content and new releases of original media content We love to give away concert tickets to live music - not to mention live Vevo-produced musical performances We offer a 401k match This is a full-time position based on-site/in our New York office. Vevo considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age, disability, genetic information, veteran status, or any other legally protected status under local, state, or federal law. Pay: $30.45 per hour

DealMaker is a fast-growing fintech company revolutionizing the capital markets ecosystem with a mission to make online capital raising mainstream. We empower founders, CEOs, and operators to raise capital digitally, both from their own communities and through strategically marketed campaigns. No other platform provides an end-to-end solution like ours-and our track record speaks for itself, with over $2B raised across 1,000+ campaigns. We power the largest online capital raises for customers like EnergyX ($88M), Green Bay Packers ($65M), Miso Robotics ($72M+), Monogram Orthopaedics (Nasdaq:MGRM) and many others, with 3 IPOs in the past year alone. We are quickly expanding our horizons and are seeking talented team members to join us on our journey to transform the global capital market. Who you are:We're seeking a dynamic Events and Office Coordinator to join the DealMaker marketing team and be a core member of our New York office office team. This dual-role position combines the ability to lead fun, creative event planning while being able to shape our New York office culture and experience. It's an optimal role for someone who thrives in a varied, fast-paced environment and loves creating well organized and memorable experiences. What you will do:Event Planning & Execution (Primary Focus) - 80%- Plan, coordinate, and execute corporate events, including conferences, team meetings, client gatherings, and company celebrations- Manage all event logistics from concept through completion, including venue selection, vendor coordination, catering, and on-site management- Collaborate with marketing and leadership teams to ensure events align with company objectives and brand standards- Track event budgets, negotiate with vendors, and ensure cost-effective solutions- Coordinate event marketing materials, invitations, and promotional activities- Conduct post-event evaluations and reporting to measure success and identify improvements Office Management - 20%- Serve as the on-site point of contact for all office operations to ensure a productive, welcoming, and well-run workspace- Manage office, snack, and grocery inventory; coordinate with the Office & Facilities Specialist based in Toronto and vendors to keep the space stocked and running smoothly- Act as the on-site liaison for vendors, assisting with visits, deliveries, and service appointments as needed- Support on-site logistics for team events, including space set-up, tear-down, and day-of coordination- Be the “eyes and ears” of the office - surface feedback and opportunities for continuous improvement in the employee experience- Support with ad hoc office and team requests as needed What skills you need:Required- 1-3 years of experience in marketing event planning, corporate event coordination, or related field- Proven track record of successfully executing events from start to finish- Experience with basic office management responsibilities- Strong project management and organizational skills with excellent attention to detail- Ability to manage multiple priorities and deadlines simultaneously- Excellent written and verbal communication skills- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace- Budget management experience Preferred- Experience with event management software or tools- Background in hospitality, marketing, or communications- Familiarity with virtual and hybrid event platforms- Vendor relationship management experience Skills & Attributes- Creative problem-solver with a proactive approach- Highly responsive and strong communication skills- Professional demeanor with a positive, can-do attitude- Detail-oriented with ability to anticipate needs and challenges- Flexibility to work occasional evenings or weekends for events- Strong interpersonal skills and ability to work with diverse stakeholders Founded in 2018 by leading capital markets lawyers, DealMaker has blazed its own trail as the leading online capital-raising platform. As a Series A tech startup, we are well-capitalized, firmly established in our market, and ready to scale. Here's why you should want to join us:-Competitive compensation with the opportunity to earn equity-get into a growth company on the ground floor-A diverse & distributed team of doers, innovators, and experts-Shared employee benefit plan (medical, vision, & dental)-Strong autonomy with support from leadership-Annual learning support And more! Equal Employment Opportunity DealMaker does not discriminate in hiring or terms and conditions of employment because of an individual's race, ancestry, colour, place of origin, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, family status or marital status, or any other protected category recognized by provincial or federal laws.Please inform us if you require any accommodation, and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application.