Office Assistant jobs in Shoreline, WA

Title: Administrative Assistant Pay Rate: $28.34 Qualifications: Moderate (1-3 years) of experience providing office and/or administrative support OR an equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position. Demonstrated experience maintaining records (manual and electronic) and performing data entry with a high level of accuracy and attention to detail. Proficiency using MS Office applications including Word, Excel, Outlook and the Internet. Clearly and effectively communicates both verbally and in writing by actively listening and sharing relevant information. Strong organizational skills including prioritizing, ensuring accuracy, multi-tasking, and handling interruptions appropriately; ensures assignments are completed in a timely and effective manner. Adapts to changing business needs, conditions, and work responsibilities. Values and contributes to a work environment that embraces and appreciates diversity, equity and inclusion; treats others with respect; promotes cooperation. Description: An employer is looking for a detail oriented Administrative Assistant to join their Resident Services team.The ability to work on comprehensive, complex projects with others and independently as well as the ability to successfully interact on a frequent basis with resident, staff, and community partners will be essential to success in this role. Other very important duties will include working closely with the Director and Assistant Director of Resident Services; coordinating relocation services, organizing applicant hearings, supporting Resident Advisory Committee meetings, scheduling internal and external meetings (virtually and in-person), preparing agendas and handouts, recording and distributing minutes; and supporting field staff and internal customers as needed. Essential Functions will include: Documents incoming requests for review by RA Coordinator; composes correspondence, reports, and informational materials; generates reports; manages database; drafts and prepares program documents and forms; reviews outgoing RA decision letters for accuracy and compliance with rules and regulations. Performs research on various RA status requests from staff, residents, and applicants. Prepares change orders and contracts for review by Department Director; maintains log for contracts and change orders; performs General Ledger coding for incoming invoices; maintains department record retention system in accordance with internal policy and procedures. Manages inventory and orders office supplies for RS department; performs technical troubleshooting for RS staff; manages various special requests and projects from RS staff. Benefits packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

Northwest Tax Advisors LLC is a growing tax and advisory practice located in Mercer Island, WA that specializes in tax compliance, tax planning, and strategic consulting for businesses and individuals, while also providing accounting, payroll, and other professional services. We need an office administrative assistant to support the accounting and tax team in client relations, document processing, invoicing and other matters. An ideal candidate will share our passion for client service, considers organization and attention to detail two of their personal strengths, is dependable, wants to learn, has a desire to be right with the ability to take constructive criticism when wrong, and comes to the office looking to strengthen the bond between our firm, our clients, and other staff members. Note: This is not a remote or hybrid position. Position requirements: Must be proficient in MS Office (Word, Excel & Outlook) Must be highly reliable, ethical and have a can-do attitude Strong organizational skills with attention to detail Excellent verbal and written communication skills Ability to multitask and adapt in fast paced and changing environments with strict deadlines Ability to work cooperatively with co-workers in team environment Ability to sit or stand for long periods of time Ability to lift client files and office supplies Ability to use discretion with confidential and sensitive information Experience working with Adobe in a paperless environment is a plus Experience with multi-line phone system is a plus Previous experience in a CPA firm or law firm is a plus, but not a requirement Primary responsibilities include: Greet staff, clients, and vendors with a professional and positive disposition Proficient in answering, forwarding, and screening calls on a multi-line phone system Maintain front office, conference room, file room, and kitchen at a high standard Maintain office machines (copiers/scanners/postage) Assist with calendar management and scheduling Assist with maintenance of client database, document management, and task workflows Sort, scan, and deliver daily incoming and outgoing mail High volume document scanning & electronic filing Assembly, labeling, and processing of client deliverables Provide administrative support to staff Perform ad-hoc administrative duties (ordering supplies, filing, lists, organizing, etc.) Northwest Tax Advisors (NWTA) is a place you can grow as a professional and will be respected as a person. NWTA offers great benefits, significant flexibility, fewer hours than larger firms, a better workplace atmosphere and culture, and a better internal opportunity to move up. More than anything, we operate as a team. We are caring and committed to both our staff and our clients. Since we are a newer firm and growing, anyone joining the team now will be a part of our growth, and will help shape our firm's identity, reputation, and prominence in the local market.

Enjoy the locum tenens lifestyle knowing Weatherby is here to support you every step of the way. Call and speak to one of our consultants today for available dates and details. Afternoon clinic shifts 1 pm - 5:30 pm with some morning hours Home call responsibilities with mommy call coverage 5 - 10 patients per day Well and sick visits only no complex procedures Remote care options available when in-person visits not required Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $105. 00 to $130. 00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information. "

Nextant is seeking a motivated Administrative Assistant to join our client's team. This role supports two partner-level managers with calendar management and various administrative tasks, including onboarding, headcount tracking, budget management, event planning, and team support. The focus is primarily on administrative duties, with minimal meetings. Please note: This role is for upcoming opportunities only and is not for a current job opening. By applying, you will be added to our pool of candidates and will be considered by our recruiter at a future date, when there is a role open. Job Responsibilities: Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements, and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Provides general office support. Serves as the department/group contact. Completes special projects as assigned. Requirements: A college degree is nice to have. Minimum 2+ years' experience with calendaring in Outlook. Minimum 2+ years' experience and familiarity with Microsoft tools such as Excel and Outlook Minimum 2+ years' experience with managing headcount and team support (examples are experienced with the tasks listed under 'Typical task breakdown and operating rhythm' above) Prior Microsoft Experience is a requirement. Ideally someone with 2 years of Microsoft Experience but they are open to seeing someone with 2+ years. The ideal resume would contain where they worked with larger companies like Microsoft, google, etc. Also, if they have a sales or customer services background. This shows the team that they have experience dealing with different types of people. Benefits: Computer and workstation Health Plan 15 PTO days per year (accrued) Major US holidays Parental Leave 401K Duration: Estimate start date: TBD Estimate end date: TBD Pay Rate: The annual salary range for this position is $48,000 - $68,000 in Washington State. Please note that the salary range is a general guideline. Nextant considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/ training, key skills, and other market and business considerations when extending an offer. Please note: Candidate must be in Washington, Texas, and Florida State We look forward to reviewing your application! '

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment. Office Services Specialist Bellevue, WA (onsite) 6+Month Contract This position supports document and mail operations including package receiving, sorting, delivery, document imaging, copying, and basic equipment upkeep. It is a single-person site role located in Bellevue, WA, requiring communication via email and Teams, physical movement between buildings, and lifting packages under 50 lbs. The assignment is to cover a leave of absence and may lead to a permanent opportunity. Responsibilities Receive, sort, and deliver packages to local mail stops (may involve stairs) Operate high-volume copiers, imaging systems, and related software Perform binding, finishing, and QC checks for print jobs Open, save, transfer, and retrieve PC files using established protocols Access and use document management systems Ensure convenience copiers are functioning and stocked; clear jams and report issues Maintain records and generate reports for management and billing Distribute incoming/outgoing mail, faxes, and office supplies Respond to service calls and perform basic copier maintenance Deliver completed jobs to internal/external customer locations Perform shipping and receiving duties Support meeting room setups and occasional building tasks (light maintenance, moving, cleaning) Use office equipment (postage meter, fax, shrink-wrap, stapler, jogger, etc.) Maintain service logs and supply inventories Communicate with customers about job status, requests, and package deliveries Travel between buildings on foot as needed Requirements High school diploma or GED 1-2 years of experience or equivalent in a related field Basic knowledge of Microsoft Office and email systems Strong customer service and organizational skills Ability to walk between buildings and lift/move items up to 50 lbs Comfortable working independently and managing time Ability to stand, bend, reach, and climb stairs regularly Familiarity with document imaging and copying equipment preferred Filing and basic math skills No driving required Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.

Job Summary: Talent Software Services is in search of an Administrative Assistant for a contract position in Redmond, WA. The opportunity will be a year with a strong chance for a long-term extension. Primary Responsibilities/Accountabilities: Meeting scheduling in Outlook for complex calendars over multiple time zones Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate Manage/coordinate domestic and international travel Prepare and process expense reports Business Support Ensure compliance of administrative operational policies and procedures Process expense report approvals for team members Team Support General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering) Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests Maintain a friendly and inviting work environment for the team Assist in Space Management for the Team Assist with PowerPoint Presentations as necessary Qualifications: Years of Experience Required: 2-4+ overall years of experience in the field. Degrees or certifications required: Bachelor's degree is nice to have Minimum 2+years experience with customer service skills Minimum 2+years experience with verbal and written communication skills, particularly for writing emails. (very important!!) Minimum 2+years experience with organizational skills Minimum 2-4 years of experience in an office environment, scheduling, and in a fast-paced environment required Balanced skill profile including strong attention to detail, problem solving and decision making under high pressure, organization and time management, and communication skills Ability to work successfully in a global team environment, to include building effective cross-group working relationships and ability to work collaboratively with people at all levels of the organization Ability to accommodate varying work styles and perspectives of diverse individuals and groups Ability to work effectively under pressure, calmly and confidently with a "can-do” attitude Ability to act with appropriate urgency and to make course corrections as needed in response to changing work situations Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism Demonstrated proficiency in Outlook, Word, Excel, Visio, Teams and PowerPoint Effective written and verbal communications skills required If this job is a match for your background, we would be honored to receive your application! Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities, including contract, contract to hire, and permanent placement. Let's talk! About this facility:

At Express Employment Professionals of Mount Vernon, we are committed to connecting talented individuals with outstanding job opportunities. We are recruiting for a bilingual front desk receptionist to join our client's team who specializes in providing subsidy rental programs to support those in need of affordable housing. The ideal candidate will be responsible for creating a positive first impression for clients and visitors. As the front desk receptionist, you will play a crucial role in ensuring smooth operations and providing excellent customer service. What you get to do: Greeting and welcoming clients, visitors, and employees with friendly and professional demeanor. Answer and direct phone calls in a courteous and efficient manner. Assist clients with inquiries about our subsidy rental programs and other services. Maintain a clean and organized reception area. Handle incoming and outgoing mail and packages. Schedule and coordinate appointments and meetings. Provide administrative support to the team as needed. What you need to be successful: Bilingual in both English and Spanish Phone system experience Ability to learn quickly Schedule: Monday through Friday from 8:00AM to 4:30PM Pay: $18.10 Ask us how you can earn a $200 Bonus! HOW TO APPLY: - CALL OR TEXT OUR OFFICE at ************ for an immediate phone interview - VISIT OUR OFFICE at 1806 Riverside Dr. Ste D, Mount Vernon, WA 98273 for an immediate in-person interview - APPLY ONLINE at ***************************** - EMAIL RESUME to ********************************** View our available jobs at ****************************************************** Download the Express Jobs App wherever you get your apps Search through available jobs, apply, receive information about your assignments, track your hours, and more About Express Employment Professionals: Express can help you find the type of job that is a perfect fit for your needs and abilities, and you'll never pay a fee for our services and support. Express can place you in a wide range of jobs that meet your employment goals, including Administrative, Commercial and Professional positions. Let us help you today! Come meet our staff! We would love to sit down with you to help you determine your next career opportunity! Benefits Available to Eligible Express Associates: - Medical Plan - Dental Plan - Holiday Pay (6 Days Observed) - 401(K) Retirement Savings Plan - Vision/Eyewear Plan - Life Insurance - Short-Term Disability - Referral Bonuses We look forward to partnering with you today! Follow us on Facebook @ Express Employment Professionals Mount Vernon, Washington Follow us on Instagram @ ExpressMountVernonWA

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) New hire set-up - assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

As the Administrative Assistant you will work in a dynamic role that reports to the Senior Manager of Construction projects. You will provide support to the Project Management team to schedule meetings, ensure dates of projects are on track, handle material requests, and provide other administrative support. This is a full-time position offering a competitive wage along with the following: * Comprehensive Health Insurance Benefits. * Company 401K match plan. * Opportunities for growth. This position will be based out of our Kirkland, Washington location. *YOU WILL HAVE THE OPPORTUNITY TO:* * Support the growth and expansion of our Washington and US operations * Communicate and onboard vendors and subcontractors, scheduling new projects and ensuring they are prepared to work projects. * Schedule meetings with internal and external clients * Ensure dates of projects and communication is on track and aligns to company standards * Handle material requests, and support field and subcontractor requests * Respond and provide support to various requests and inquiries from internal members and clients * Perform other duties as required *THIS ROLE IS FOR YOU IF YOU HAVE THE FOLLOWING SKILLS:* * 1-2 years of administrative experience, preferably supporting a fast-growing organization * Ability to efficiently use computer to accomplish a range of tasks * Proficiency in Microsoft Suite; Excel, Word and PowerPoint, Outlook * Experience ordering materials and filling out requisitions * Experience in drafting, project costing and data entry are preferred * Understanding of Construction and Telecommunications requirements is strongly preferred * Attention to detail and accuracy * Demonstrated professional oral and written communications skills * Exceptional customer service both internally and externally * Exceptional standard of accuracy and consistency *IS THIS YOU? WE LOOK FORWARD TO RECEIVING YOUR APPLICATION!* *\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\** *AT TELECON, WHEN WE TALK ABOUT BENEFITS, WE GOT YOU COVERED.* *What we have to offer:* * A dynamic work environment where you can develop your potential - Training provided for technical positions. * Health & Safety first: this is our number one priority. * Telecon values different views and new ideas. Telecon is committed to providing a fair, inclusive, equitable, accessible, and respectful workplace to all independent of age, gender, race, beliefs, or background. *We welcome and encourage applications from people with disabilities, we will be glad to provide accommodations upon request for candidates taking part in all aspects of the selection process.* *We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.* *WELCOME TO TELECON* *We Connect People. We Connect the World.* Our mission is to be the most innovative and valued communications infrastructure services partner to our customers, enabling them to play a key role in the transformation of infrastructure. From a regional telecom network builder in 1967 in Quebec (Canada), Telecon has grown into a world-class industry-leading telecom network design, locate, infrastructure and connectivity services provider. We deliver diversified and scalable best-in-class services and turnkey solutions to North American telecom operators and businesses. Our highly skilled team is firmly committed to supporting our customers in propelling tomorrow's connectivity in our communities, businesses and homes. For more information on Telecon, visit *********************** or follow us: * LinkedIn: @Telecon * Facebook: @Telecon * X: @TeleconGroup * Instagram: @Telecongroup * YouTube: Telecon Group #tel25 Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Retirement plan * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Work Location: In person

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle Job Description Job Summary Blends front office coordination, customer service, and sales support. Promotes Stewart services and solutions through various sales and marketing activities designed to ensure customer success while maximizing Stewart revenue and market share. Provides administrative and specialized operational support to office visitors, clients, and sales representatives and/or sales teams to assist with the selling and closing of Stewart products in accordance with sales goals as specified by leadership.Job Responsibilities Responsible for answering routine questions and issues about products and services from internal and external customers Fulfills service requests for title orders, property information, recorded documents, sales or marketing reports Effectively resolves inquiries or escalates concerns in a timely fashion Performs a wide range of support functions to assist in departmental processes Follows clearly defined procedures to complete daily tasks and responsibilities Maintains a clean, organized, and professional front office environment Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion Uses basic communication skills to address internal and/or external clients and/or team members Individual contributor working under direct supervision with little autonomy Performs all other duties as assigned by management Education High school diploma required; Bachelor's preferred Experience Typically requires 0-2 years of related work experience Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************. Pay Range & Benefits $35,969.77 - $59,949.61 Annually The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate's knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range. Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts

SUBSTITUTE POSITIONS ARE ON-CALL, AT-WILL POSITIONS WITH NO GUARANTEE OF HOURS OR WORK. $21.51/hr - Substitute Clerical $25.17/hr - Clerical workers that have retired from Clover Park School District SUMMARY OF ASSIGNMENT Perform clerical duties under the supervision of the principal or guidance of Head Secretary. Assists the school or department secretary in all phases of the school office. ESSENTIAL FUNCTIONS Perform general clerical responsibilities including, but not limited to, typing correspondence, forms and reports; filing; sorting and distributing mail/correspondence; proofing, editing and composing general correspondence; screening and responding to telephone calls and inquiries and/or directing calls to the appropriate staff; maintaining office and student records/files; and processing district forms. Operate office equipment and machinery such as personal computer, telephone, and copy machines. Assists with clerical duties as needed. Performs computer data input as necessary. Performs related duties as assigned. The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position. MINIMUM QUALIFICATIONS Education and Experience High School graduate, or equivalent Experience in an office setting performing clerical duties Ability and desire to work on a constant basis - minimum 1 time a month Desire and ability to work and communicate effectively with staff, students and parents from diverse cultural backgrounds. Ability to be flexible and adaptable, as assignments may change on short notice and may require coverage in various classrooms or grade levels throughout the day. Required Knowledge, Skills and Abilities Ability to be punctual in reporting to assignments. Ability to work cooperatively with others. Ability to coordinate and manage many projects simultaneously and to remain calm under pressure. Ability to take initiative and work independently. Ability to communicate easily in person and on the telephone in a pleasant and courteous manner. Ability to work with confidential and sensitive material. Knowledge of basic computational and record keeping skills. Knowledge of the use of English and conventions of spelling, capitalization and punctuation. Familiarity with computer terminology and computer equipment. Ability to proficiently speak, write, and understand English. Certification and Licenses Fingerprinting and background check. DESIRABLE QUALIFICATIONS Two years clerical experience. Experience with information systems. School district experience. Bi-Lingual WORKING CONDITIONS Work is performed in regular school building located throughout the District. Ability to sit or stand for prolonged period of time; use of fingers, hands and arms; operate a motor vehicle, and tolerance of loud noises are all required. FLSA: Non - Exempt AFFILIATION: ESPCP JOB CLASS: Substitute Clerical WORK YEAR: On Call, At-Will - No guaranteed hours *Disclaimer: Substitute positions are considered "at-will" meaning either party can end the relationship at any time; nothing in the offer of substitute employment, employee manual, substitute manual or other employment documents, or other oral communications shall be deemed to create an employment contract or to modify the at-will relationship; no person other than the Superintendent of the District, has the authority to bind the District to an employment contract or an agreement to modify the at-will employment. CONDITIONS OF EMPLOYMENT Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee's responsibility.) The fingerprint scan must be completed prior to the first day of employment. Insurance Benefits Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability and basic life insurance benefits. Clover Park Public Schools benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link ***************************************************************** for information on available benefit options. Retirement and Deferred Compensation Eligible employees are required to be a member of the Washington State Department of Retirement Systems Plan. For eligibility information, check on the link to the Department of Retirement Systems' web site. Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plans (DCP). These are supplemental retirement savings programs that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Clink on the link ******************************** for information on 457 plan (DCP) with the Department of Retirement Systems. To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor. Equal Opportunity Employer Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal, and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District, 10903 Gravelly Lake Dr., SW, Lakewood, WA 98499-1341: Title IX Coordinator, Greg Davis, HR Director: **************, Section 504/ADA Coordinator, Brian Laubach, Deputy Superintendent: **************, Civil Rights Compliance Coordinator, Lori McStay, Executive Director for Human Resources: **************

About KIND Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children who are forcibly displaced from their countries of origin. Launched in 2008, KIND champions a world in which every child's rights and well-being are protected throughout their journey to safety. Building on its extensive programming and successful model in the United States, KIND is expanding in the Americas and Europe to bring its experience to bear in working with unaccompanied and separated children. Our work focuses on addressing the legal and mental health needs of this population; building strong partnerships and engaging in training and capacity strengthening with governments, NGOs, and the private sector; and advocating for systemic and pragmatic reforms to advance the rights of unaccompanied and separated children. Position Summary: KIND seeks an Office Coordinator to ensure the efficient and effective day-to-day operations of KIND office(s), through management of key administrative priorities through collaboration across organizational functions and components including Operations, Finance, and Human Resources. This position reports to Facilities Manager, Office Operations in our Operations department. This position is contingent upon continued funding. Essential Functions:Ensures the smooth operation of the office by overseeing and coordinating local facilities-related matters; manages meeting spaces; receives and sorts mail and packages; maintains supplies, inventory, equipment, and overall tidiness of the office.Assist with monthly budget reconciliation tasks in collaboration with the Managing Director and Finance.Liaises with and oversees contractors and vendors to enable facilities maintenance and repairs.Assists with onboarding and off boarding processes for staff and interns, including the deployment & collection of equipment. Ensures safety, operational and institutional policies and protocols are kept current and successfully implemented locally.Develops proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed.Provides day-to-day support to staff, ensuring their technological, operational, and office-wide systems needs are met.Manages the field office general email inbox, triaging to applicable parties as needed.Assists with the planning of office-wide events, such as staff appreciation lunches and staff retreats.Provides support to the Office Operations team with ongoing projects and operational initiatives, executing the goals and objectives of the function.Aids with budget reconciliation, in collaboration with the Facilities Manager of Office Operations, Managing Attorney, and Finance.Liaises with other organizational components and functions, and perform other duties as assigned. Qualifications and Requirements:Bachelor's degree required.Must be fluent in English. Fluency in Spanish preferred but not required.Minimum of 3 years of experience performing administrative office duties.Excellent written and oral communication skills in English.Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.). Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.Excellent organizational skills with ability to work on multiple projects in a deadline-oriented environment. Ability to prioritize tasks and to delegate as appropriate.Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles. Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life. Demonstrate discipline and adaptability to effectively deliver on our core mission of ensuring access to justice and safeguarding children's well-being and rights.Showing the ability to multi-task and work with a sense of urgency in a dynamic, fast paced environment.Committed to practicing and supporting wellbeing and a work-home life balance. Experience working and communicating in a remote environment, preferred but no required. $21.16 - $26.44 an hour Our Benefits - Medical, dental, and vision insurance with KIND paying 100% of the employee only portion of the premium for one of the three medical plan options, dental, and vision. - Pre-tax flexible spending account (FSA) for both medical and dependent care. - Pre-tax transit and parking spending account. - Employer-paid life insurance and accidental death and dismemberment insurance. - Employer-paid short and long-term disability insurance. For a complete list of benefits, please click here. Our Focus on Wellness KIND recognizes that our ability to help our clients starts with helping our team members. KIND has prioritized wellness for employees through Mindfulness and Wellness Trainings, Wellness Platforms, Employee Assistance and Resilience Programs, Time Away and Office Wellness Activities. For more information regarding our Wellness initiatives please visit this link. Application Instructions To be considered for this role, please submit an employment application at supportkind.org/join-the-team, along with your resume and cover letter. Disclaimer: KIND is committed to an ethical recruitment and hiring process and maintains a firm “no fees” recruitment policy. We will never charge a fee or ask for money as part of the application process. KIND also conducts all interviews via telephone or video conference, and at no time will KIND engage in a text or mobile app-based application or interview process. For more information, please visit the following website: *****************************************************************

Substitutes/Substitutes - Classified Date Available: 2025-26 School Year Additional Information: Show/Hide HOURS AND DAYS VARY. 2025-26 Salary $21.86/hourly DESCRIPTION This position's responsibilities are to provide a variety of office support to an assigned program, including receptionist activities and composing and typing correspondence and reports; record tracking, budget or financial tracking, providing customer service, operating a computer, maintaining knowledge of a variety of program rules and regulations including State reports, producing custom reports, and a variety of other support functions. REPORTING RELATIONSHIPS Reports to the Assistant Director of Human Resources; in addition, will report to school principal building administrator(s)/receive guidance from certificated staff while substituting at specific locations. ESSENTIAL FUNCTIONS Depending upon the individual assignment, the Substitute, Clerk - Office, School may perform all or a combination of the following: 1. Maintains a variety of program records and research; tracks records for compliance and/or completion; maintains record accuracy; inputs data into computer; produces reports as requested; monitors grant monies. Coordinates and maintains assessment materials, records, schedules, results, and communicates appropriate to assigned program/department. 2. Prepares monthly newsletters, routine forms, memoranda and correspondence; proofreads distributes materials. 3. Answers the telephone and greets office visitors; provides program information and advice to staff members, parents, and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers, staff, supervisors, parents, and the community. Provides a positive, service -oriented working relationship with all communication. 4. Reviews and balances budgets with monthly financial reports including encumbered expenses; monitors receivables for appropriate credit. Makes appropriate coding error changes and postings. 5. Maintains inventory and records. 6. Operates a computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and mainframe computer applications. Provides a variety of routine and custom reports as requested. 7. Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance. 8. Tracks a variety of projects and deadlines; coordinates with others to meet program deadlines. Reports monthly enrollment counts for categorical programs. 9. Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; maintains a calendar and makes travel and conference arrangements; creates and maintains files; takes minutes as meetings; prepares agendas; performs a wide variety of office support. 10. May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items. 11. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines. OTHER FUNCTIONS 12. Provides a variety of backup and peak load assistance as requested. 13. May word with auditors and/or program compliance personnel. 14. May purchase refreshments for meetings and conferences; may track refreshment expenses. 15. May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines. 16. Performs related duties consistent with the scope and intent of the position. MENTAL DEMANDS Required to adapt to shifting priorities; and to frequently re-channel work effort; requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals. PHYSICAL DEMANDS Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; some positions may require travel to various school sites. MINIMUM QUALIFICATIONS Education and Experience Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of training in secretarial procedures, involving maintaining detailed records and customer service. Allowable Substitutions Advanced training in business or secretarial procedures may substitute for up to one (1) year of the required experience on a month-for-month basis; and, such other alternatives to the above qualifications that the district may find appropriate and acceptable. Required Knowledge, Skills and Abilities Ability to communicate effectively, both orally and in writing. Effective customer service and public relations. Knowledge of office procedures. Knowledge of the VAX system and data interpretation. Knowledge of bookkeeping and accounting procedures. Ability to maintain budget spreadsheets. High-level keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications. Skill in correct grammar, spelling and English usage. Ability to perform arithmetic calculations. Ability to compose and format correspondence, reports, graphs, and charts. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a diverse group of people. Licenses/Special Requirements Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Some positions may require valid Washington state driver's license to travel between school sites and a good driving record. First Aid and CPR Certification is required if working in the health room. WAGES AND BENEFITS Click here to access details on the following: Salaries/Wages Insurance Retirement Plans Paid Time Off or Vacation Paid Holidays Other Compensation Non-Discrimination Policy Bethel School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Debbie Carlman, *********************, ************; Title IX Coordinator, Bryan Streleski, ***********************, ************; and 504 Coordinator, Melissa Munson-Merritt, ***********************, ************. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org.

Posting will close on July 23. Only applications received by this date will be considered. As the Administrative Support Specialist, you will provide a broad range of administrative, event, and project-related support including budgeting, purchasing, confidential personnel support, and travel coordination. In addition, you will be responsible for managing time reporting for transit security officers, ensuring accurate and timely submission of hours worked, coordinating with supervisors and payroll, and maintaining compliance with applicable labor and organizational policies. Essential Duties Provide confidential administrative support for department managers and staff. Communicate with stakeholders and reply to inquiries. Perform complex scheduling of meetings and events. Prepare materials and coordinate logistics for meetings. Lead financial and administrative operations processes. Lead and coordinate departmental efforts related to purchasing, budgeting, and business planning to ensure alignment with organizational goals and compliance with financial policies. Oversee invoice processing, credit card reconciliations, purchase orders, requisitions, inventory management, and ongoing budget monitoring, ensuring accuracy and timely execution of financial operations. Conduct in-depth budget analysis and research to support annual planning cycles and ad hoc financial decision-making. Prepare, manage, and present departmental budgets, providing strategic insight and oversight throughout the fiscal year. Identify opportunities for operational efficiency and develop recommendations for process improvements across administrative and business functions. Independently manage timekeeping for Transit Security Officers and other designated SSS employees as assigned by the Senior Manager-Security and Emergency Management or their designee. Manage communications and meeting documentation for the Safety Committee and Accident Review Committee (ARC), including notetaking, information distribution, and support for follow-up actions. Provide support for departmental and union-related activities, including neutral notetaking during investigative and disciplinary meetings and other tasks as assigned by SSS department management. Manage department records per agency policy and retention schedules. Ensure records of historical significance to the agency are preserved. Serve as the department's travel coordinator. Complete travel authorizations, make travel arrangements and reconcile expense claims. Collaborate with facilities department. Manage facilities work orders. Maintain office and event supplies. Collaborate with facilities and other stakeholders to strategically plan and optimize space utilization. Perform other duties of a similar nature or level, as assigned. Requirements Minimum Qualifications 3-5 years of experience in an administrative support role. 3-5 years of experience in budget management or expenditure oversight. Proficiency with Microsoft Office tools. An equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements General business systems and software, including Windows and Microsoft Office. General concepts and practices of project management, time management, process improvement, and setting priorities. Accurate spelling, punctuation, and grammar. Business procedures, correspondence standards, record management, handling confidential, sensitive, and privileged information. Skill Requirements Fostering an inclusive workplace by upholding Community Transit's core values in support of the organization's vision and mission. Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals. Demonstrating courtesy, sensitivity, and respect in all interactions. Serve as a neutral notetaker during investigative and disciplinary meetings, accurately document key statements and outcomes, and maintain strict confidentiality. Excellent customer service. Records and project management. Strong written, interpersonal, and verbal communication. Time management, organization, meeting deadlines, and adjusting to changing priorities. Problem solving and good use of judgment. Working effectively both independently and as part of a team. Diplomacy, tact, and professionalism in dealing with sensitive and confidential issues and data. Good listening skills and the ability to take and transcribe effective meeting minutes. Adaptive and quick to learn. Synthesizing information and making recommendations within established policy and procedures. Proficiency with Microsoft Office Tools. Working Conditions Hybrid telework may be available at management's discretion. and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds occasionally. Employee Benefits Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance. Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency's deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue of 19 days of Paid Time off (152 hours) in their first year and ten (10) paid holidays throughout the calendar year. Full list of all benefits and details can be found here. If you are related to or share the same living quarters of a current Community Transit employee, please let your Recruiter know as your eligibility for this position may be affected. Community Transit provides a tobacco-free and drug-free work environment. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on a basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

Substitutes (Non-Teaching)/Substitute - Clerical Additional Information: Show/Hide Assignment Type Temporary/Hourly Hours Will vary by assignment Location Varies - all school locations in the Kent School District Pay Rate $19.81/hour Once you have completed your application and at least 3 references have been received, please contact the sub office at ************ to be considered for the Kent School District substitute list. Clerical guest staff replace regular employees who are absent. Guest staff assist office staff with clerical duties like typing, filing, copying, organizing materials for distribution, and recording information. Clerical guest staff will also be required to supervise students at the elementary level during play periods in and out of classrooms, recess, lunch supervision., bus loading and perform before and after school crosswalk duty. Guest staff are expected to be available on a day-to-day, on-call basis, any day of the week, Monday through Friday. An automated online system is used to arrange assignments in advance. Early morning phone calls may occur starting as early as 5:00 am. Duties & Responsibilities: * Provide a friendly, open, safe, and service-orientated atmosphere in all locations worked. * Maintain spatial awareness while promoting student safety at lunch, playground, bus loading and crosswalk supervision. * Administer application of school discipline/positive reward programs within the building that you are in for the day. * Supervise students in the lunchroom. * Perform clerical duties such as typing, filing and making copies. * Document and record student behavior as needed. * Maintain confidentiality regarding all student and district related matters and records. * Provide clerical assistance to other building staff, as needed Qualifications: * Must be at least 18 years of age; additional related training desirable; or any combination of experience and training which provides the knowledge, skills, and ability required to perform the work. * Ability to have effective working relationships with students, staff, parents, and the public and ability to work with a significant diversity of individuals and/or groups. * Exercise sound, independent judgment, including appropriate handling of confidential matters. * Willingness to work in all types of weather. * Ability to stand and walk for extended periods of time. * Ability to follow directions with minimal supervision. * Ability to communicate effectively using verbal and written expression in English. * Comply with all Board policies and procedures. * Background check through Washington State Patrol, as required by RCW 43.43.830. Fees apply. Preferred Qualifications: * Availability to work all hours of a student day starting as early as 7:00 am until 4:30 pm on any day of the school week. * Ability to operate a computer, including word processing. * Ability to operate modern office machines, including office copier and FAX. * Flexible and willing to adjust schedules on short notice. * Evidence of promptness and reliability. * Customer service skills. * Ability to communicate in a second language. * Experience working with a diverse student population and the specific school demographics. * Ability to show multicultural and ethnic understanding and sensitivity and communicate effectively with all cultural groups in the school community. About Kent School District Mission: Our mission explains our fundamental purpose as an organization. Kent School District's mission is successfully preparing all students for their futures. Vision: Our vision captures the future we seek to create for our students. Kent School District's vision is to produce graduates who are globally competitive learners. Through equitable access to high quality academic, social, and applied learning, students are ready to excel in college, careers, and in life. Values: Our core values drive our culture and answer the question, "How do we want to act, consistent with our mission, along the path toward achieving our vision" Specific values are at the heart of our culture because they are levers that drive us towards achieving shared vision. Throughout this plan, three core values are prioritized: Equity: Student equity is ensuring that access to quality staff, courses, resources, activities, services and opportunities are provided for all students to succeed and grow based on their individual needs. Excellence: As a system and individuals, we strive for excellence through the intentional creation of student-centered and efficient actions that operate with coherence. Community: Partnership with our community prioritizes proactive involvement of those impacted by school district priorities and decision-making. Strategic Plan | Kent School District Discrimination | Kent School District

West Sound Workforce is partnering with the Port of Seattle, a leader in connecting people and cargo across the globe, to place a skilled office support professional in a temporary Clerical III position. Serving millions annually, the Port of Seattle is dedicated to public service and takes pride in being one of the region’s most vital economic engines. Reporting to the Transit Operations Center, this position provides high-level administrative support across payroll, purchasing, and records management functions. Ideal for a detail-oriented, math-savvy professional with experience in payroll, invoicing, and internal process coordination; this role helps maintain smooth operations in a busy, mission-driven environment. If you're looking for an opportunity to contribute to meaningful public-sector work in a supportive team setting, we encourage you to apply. Shift Information: Monday-Friday 8 am-2:30 pm What this temporary Clerical III position will do: Verify, correct, and support payroll functions using both timekeeping software and physical punch cards Process and reconcile purchases and invoices through Concur and Core360 systems Research and support P-Card transactions and coordinate ordering/returns of supplies and materials Maintain personnel and dependability records and process personnel action forms Track and support contracts, purchase orders, consultant agreements, and amendments Serve as a liaison with labor, payroll, accounting, and procurement departments What we are looking for: High School Diploma or GED required Strong mathematical proficiency and comfort working with time in multiple formats Experience with payroll processing and administrative coordination Familiarity with Concur, Core360, or similar purchasing and reconciliation tools is a plus Detail-oriented with strong organizational and documentation skills Ability to communicate clearly and professionally across departments Previous experience in public sector or unionized environments a plus

+ Performs the following tasks for Vice Presidents and above: + Coordinates and processes domestic and international business travel arrangements + Monitors designated business traveler's logistics + Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards + Collects and compiles data to provide visibility of status for traveler's review and/or signature + Creates, edits and maintains electronic and written communication + Tracks and maintains information relative to department and business operations + Verbally communicates a wide variety of information to multiple audiences + Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information + Prioritize and schedules management-level employee time and availability for efficient use of time + Tracks and maintains designated conference room schedules for availability and efficient use of resources + Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. + Orders and maintains office supplies + Plan and implement logistics for senior executive level internal and external events + Provides guidance to less experienced employees. Works under minimal supervision **Required skills/qualifications:** + 3 years' experience as office administrator + ability to manage multiple calendars + ability to manage multiple clients in multiple time zones **Preferred skills/qualifications:** + ability to work through travel/concur system **Education / Experience:** + Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.). **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

25/26 SY SUBSTITUTE OFFICE PROFESSIONAL JobID: 6787 Substitute - Classified Date Available: UPON HIRE Additional Information: Show/Hide will be opened for applications on 06/02/2025 Puyallup School District is seeking qualified applicants with skills, abilities, and willingness to provide secretarial and clerical support to our district's schools/departments and to provide coverage for absent Office Professionals throughout the school district. Position Hours/Days: At-Will/On-call, based on the 2025-26 SY Calendar Position Rate of Pay: $23.74/hr. Essential Functions: Please see the attached Job Description Required Qualifications: * High School Graduate or equivalent - Documentation MUST be uploaded * Ability and desire to work on a constant basis - minimum 2 times a month Required Testing: * Pre-Employment District clerical testing (eSkills Assessment) Note: Selected Candidates will be contacted by the Human Resources Substitute Services Analyst to schedule the pre-employment test. Clearances: * Criminal Justice Fingerprint/Background Clearance Other Information: * This position is screened and hired by the Substitute Services Office ~ ************************** * Selected Candidates, who have passed the pre-employment district clerical test will be contacted by Human Resources and will be required to complete the Substitute Onboarding Process, which includes * Onboarding Paperwork * Substitute Online Orientation * Substitute Onboarding Appointment (Includes scanning of fingerprints Questions? Contact Human Resources Department ~ ************************

About Us Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We're building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future. Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries. Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life. About this Role If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your organizational skills, then we have a role for you! InfraSource Services, LLC seeks a great Office Administrator to join our team at the Potelco Inc. Office located Sumner, WA. The Office Administrator plays a key role in ensuring smooth and professional day-to-day operations. This position manages front desk responsibilities, facilitates administrative support, and coordinates essential office functions. A strong customer service mindset, exceptional attention to detail, and the ability to proactively manage recurring tasks are critical to success in this role. This position is designed to take ownership of a wide range of administrative and operational duties, enhancing overall office efficiency. What You'll Do * Greet and assist visitors and serve as the first point of contact for all incoming calls and inquiries• Monitor and respond to the general office and reception email inboxes• Receive, sort, and distribute mail, FedEx, and packages• Coordinate daily FedEx pickups and manage outgoing shipments• Complete monthly P-Card reconciliations for select leadership employees• Order and manage business cards and office stationery as needed• Updating company data and phone rosters• Order and coordinate lunch catering for meetings, trainings, and internal events• Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies• Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas)• Track and maintain inventory of office supplies, place orders through our major vendors• Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc.)• Submit and follow up on building maintenance requests• Provide administrative support to leadership and staff as needed * Assist with data entry, document preparation, and report generation• Flexible support role to serve as a backup resource to cross-functional teams as needed What You'll Bring Qualifications * High school diploma or equivalent required; associate's degree or administrative certification preferred• Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role• Strong customer service skills with a professional, approachable demeanor• Exceptional attention to detail, organizational skills, and time management• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment• Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus• Experience in facilities or vendor coordination is a plus Work Environment & Physical Requirements * Full-time, in-person position in a professional office setting• Routine lifting and carrying of boxes, packages, and supplies (up to 30 lbs)• Ability to handle carts, manage deliveries, and navigate office storage spaces Compensation Range The anticipated compensation for this position is USD $24.00/Hr. - USD $28.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.