Office assistant jobs in Springfield, MA

Starting Rate: $19.00/hour The Administrative Receptionist creates a welcoming environment in which visitors are greeted and requests are managed. This position is responsible for efficient and accurate office procedures; inventory, requisition and distribution of program and office supplies; providing administrative support to the program managerial staff and assisting with projects. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Additional Shift Details Monday-Friday 8am-4pm Responsibilities Provide administrative support to the management and leadership of Day & Employment Services, as directed. Answer all incoming telephone calls and direct the caller to the appropriate individual. Provide callers with information and review all voicemail for senior leadership. Welcome and direct all visitors to the program. Connect visitors to the appropriate staff. Responsible for the daily opening and closing of the program's reception and main entrance areas. Ensure the reception area is kept neat and clean Work in partnership with leaders to plan and coordinate events including managing logistics. Coordinate appointments and staff meetings, serve as the point of contact for meeting communications and for confirming participation. Maintains a visual schedule at reception area. Attend various meetings & take meeting minutes, as requested. Handle all follow up to meetings including typing and distributing meeting minutes. Develops and maintains accurate and complete data collection and ongoing required documentation for day services program projects. Continues to monitor for accuracy, completeness, and integrity. Input all program attendance sheet data for individuals and interface with the financial department on billing issues, as directed. Mail and track participants required paperwork for admittance and ongoing support. · Oversight of receipts and tracking for leadership billing statements and petty cash, as directed. Maintain ordering of necessary supplies for all cost centers. Supervise the maintenance of all office equipment, including copiers, and mail machine. Ensure supplies are in stock. Follow procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Ensure that all cleaning and kitchen supplies are stocked appropriately. Maintain and replenish routine job development supplies including staff business cards and program brochures with guidance from the VP of Day & VP of Employment Services. Assist with facility and vehicle scheduling/maintenance. Coordinate all maintenance orders with the Facilities Department and Senior Director of Operations. Coordinate cleaning tasks with custodian or nightly cleaning crews. Responsible for reception area coverage, maintaining schedule and training of back-up assistance. Attend and actively participate in training, as assigned. Maintain necessary certifications (CPR, First Aid, Safety Care). Ensure that individuals we support are treated with dignity and respect in accordance with Advocates Human Rights Policy. Qualifications High School Diploma or GED and 1 year administrative or receptionist experience. Demonstrated understanding of and competence in serving culturally diverse populations. High energy level, superior interpersonal skills and ability to work both independently and in a team atmosphere. Ability to interact and communicate effectively both verbally and in writing with all levels of organization, staff and outside vendors Ability to manage projects from concept to completion. Experience with office procedures and equipment with a strong working knowledge of Microsoft Office Suite. Excellent organizational skills and the ability to multitask. Must possess the ability to read and speak English. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate , comfortable with office and billing software Dependable , with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate , comfortable with office and billing software Dependable , with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Are you organized, dependable, and thrive in a fast-paced environment? Join our growing team and become an essential part of our mission to provide safe, reliable non-emergency medical transportation services for our community. Position Summary: As a Dispatcher in our Cabulance Division, you'll be at the heart of daily operations-answering multi-line phones, coordinating rides, and supporting drivers in the field. Your ability to stay calm under pressure and juggle multiple tasks will be key to your success. Key Responsibilities: Answer and manage high volumes of incoming calls in a busy office setting Dispatch and assign calls to drivers via phone or two-way radio Provide real-time directions and support to drivers Schedule transportation bookings and manage updates Perform data entry, filing, and other general clerical duties Assist with monitoring and occasional driving tasks as needed What We're Looking For: Strong communicator with excellent customer service skills Highly organized and able to prioritize in a busy environment Computer literate, comfortable with office and billing software Dependable, with a professional and positive attitude Able to multi-task and follow direction with attention to detail Knowledge of Berkshire County and local geography is a plus Willingness to learn and take on other tasks as needed Requirements: Must pass drug screening, RMV, CORI, & SORI checks, and background check Ability to sit and work on a computer for extended periods Neat, self-motivated, and organized

Operates telephone communications system and monitors various alarm and security systems, notifying appropriate parties when a problem arises; operates the paging, codes, and beeper systems; responds to emergency calls following established protocols; maintains current bed availability, coordinates bed utilization/assignment, transfers, and discharges with the Nursing units, physicians, and appropriate ancillary departments of the Medical Center. REQUIREMENTS: High School Graduate; must be able to read, write, and speak English; Six months experience working with a multi-line phone system; must possess clerical skills (typing and computer)

QUALIFIED APPLICANTS APPLY HERE: ************************************************************************************************ ClientSide=true (Please include your certification, unofficial transcripts and resume) Salary $53,530 The Coordinator will be responsible for overseeing Riverside Magnet School's before and after school programs (Studio) for students in Pre-K through Grade 5. This position is designed in an effort to promote and enhance the achievement of all learners by utilizing Studio to meet the needs of all stakeholders. Additionally, the Coordinator provides supplemental support to the daily functions of Riverside Magnet School. This position is an 11month position. Goodwin University Magnet Schools is a EOE. The Coordinator will report to the Chief Operating Officer with a dotted line to the Director of Riverside Magnet School. Responsibilities The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by the individual assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. The Coordinator shall: Coordinate and manage the before and after school program, including but not limited to planning activities, advertising the program, billing, invoicing, Care 4 Kids, staff scheduling, staff meetings and training, scholar grouping, and program enrollment Coordinate enrollment and registration of the program Ensure that the program and its staff are in compliance with the Office of Early Childhood (OEC) Communicate consistently with families regarding Studio matters (scholar updates, behavior challenges, medical needs, paperwork, payment reminders, etc.) Collaborate with school staff to meet student needs through Studio themes and activities Organize and keep records and materials for the program Develop content for website and other promotional items Partner with Riverside Magnet School to foster relationships with community organizations Supplement Riverside's educational and curriculum efforts Facilitate professional development opportunities Participate in Riverside Magnet School Outreach and Marketing efforts Provide and maintain a safe environment in that scholars can learn and interact Model and reinforce appropriate social skills and behaviors in scholars Know and understand ALL emergency procedures associated with the program Enhance Studio routines and support school programming and organizational procedures Handle personal information related to scholars in a professional and confidential manner Perform other tasks as assigned by building or district administration to meet the unique requirements of the program, school, and clients Qualifications/Requirements Bachelor degree in early childhood, education or closely related field. Extensive experience working with children and families. Experience with managing programs and in developing and implementing programming for children and families such as Head Start, School Readiness or Private or Public Early Childhood programming. Experience in leading and managing adult staff members within an organization. Experience with working in a team-based organization; working with children and adults, faculty and families. Strong communication skills and a high level of professional responsibility.

BGH Dental proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you to join us if you are drawn to working in a clinically- focused, patient-centric, fully digital dental office. Apply today and be part of our exciting journey! Overview We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader. Schedule: Monday - Friday 7:45am - 5:15 pm Duties/Responsibilities Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly. Schedule and confirm patient appointments to maximize the provider schedules. Present treatment plans and financial responsibilities effectively to patients. Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances. Maintain a positive and professional image, both individually and within the workspace. Consistently meet the expectations and responsibilities of the Practice Leader and practice needs. Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization. Other assigned duties and responsibilities per management. Required Skills/Abilities Dental office experience preferred. Dentrix experience strongly preferred. Excellent oral and written communication skills. Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures. Facility with Microsoft Office and dental practice management software. Positively contribute to a respectful and collaborative working environment with coworkers. Facilitate patient comfort, care, and satisfaction consistently. Willingness to advance skills through continuing education opportunities. Present to work during scheduled shifts. Education and Experience High School Degree. Prior front desk experience in a medical or dental office. People management or staff/ project coordination experience. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Benefits for Full-Time Employees* PTO, paid holidays, office closure days Medical Vision Dental allowance 401(k) Eligibility And many more! Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways.

Legal Office Assistant (Preferred Notary Public) Job Type: Full-Time or Part-Time About Us: Stillman Law Office is a multi-state law firm focused on collections and legal support services. We are seeking a reliable and detail-oriented Legal Office Assistant to join our Connecticut team. If you're organized, professional, and have an interest in the legal field, we encourage you to apply. What You'll Do: Provide administrative support to attorneys and legal professionals Draft, proofread, and format legal documents and correspondence File and organize case files, court documents, and confidential records Answer incoming calls, schedule appointments, and manage calendars Communicate professionally with courts, clients, and third-party vendors Coordinate courier services and maintain office supplies Notarize documents as needed (if certified) Who You Are: Dependable and proactive with a strong sense of confidentiality Detail-oriented with excellent organizational and time management skills Able to handle multiple priorities in a fast-paced legal environment Key Qualifications: High school diploma or equivalent required; associate degree or paralegal certificate is a plus 1-2 years of experience in a legal or professional office setting preferred Familiarity with legal terminology and document formats is a plus Proficient in Microsoft Office and/or legal case management software Notary Public commission in Connecticut strongly preferred What We Offer: Health and dental insurance (for eligible employees) Paid time off and holidays

****Travel between our Meriden/Bloomfield office is required We are an established multi-specialty Ophthalmology group looking for an experienced ophthalmic technician. Technicians must be compassionate, detail-oriented team players with great people skills and a desire to grow in a friendly practice. As the Ophthalmic Technician your primary job function is to work with the ophthalmologist to provide exceptional patient care by gathering all patient information necessary to complete a proper diagnosis. You will perform the initial patient examinations, ophthalmic testing procedures as well as assist the physician as directed. Your top priority will be to ensure the patient receives the highest level of care as our main goal is to make the patient experience as exemplary as possible. Job Responsibilities: · Interview patients and document ocular and medical histories · Perform preliminary testing ie: visual acuity, pupillary responses, confrontation visual fields, motility, stereopsis, color vision, angle assessment, refractometry and applanation tonometry, automated keratometry and lensometry. · Perform diagnostic testing including automated perimetry, OCT, IOL Master, A-scan and ophthalmic photography, corneal topography, Pentacam. · Assist in minor surgery procedures, laser surgery and crosslinking. · Monitor and facilitate patient flow in the clinic and in the imaging rooms, working collaboratively with other clinical staff. · Administer eye drops as required by the physician. (Certification Required) · EMR scribing and electronic medication refills. · Perform clinical and administrative duties as directed · Provide support to triage department as needed. · Provide support to surgical coordination department as needed. Schedule: M-F 8:30am 5:00pm (sometimes later depending on when the last patient leaves, candidate must be flexible.) Minimum Qualifications: High School Diploma or equivalent required. Preferred Qualifications: Certified Ophthalmic Assistant/Technician/Scribe Certification Special Skills: Ability to work well with others Reliable, punctual and dependable. Excellent communication skills Data entry and typing skills Ability to work in a fast paced environment Exceptional customer service skills Proven experience as an Ophthalmic Technician Knowledge of medical office procedures. We offer an excellent benefit package including a generous PTO program, 401k with a 4% company match, Medical, Dental and Vision insurance, Company paid STD, LTD and Life insurance.

A large local non-profit is seeking a Medical Office Assistant for a primarily Clerical role within their practice. They will consider those with or without Medical Assisting Certification, and pay will be based on either certification or experience. This is a temp with some potential to become a temp to hire. The pay range will be between $19.77-21.60/HR. The Medical Office Assistant will: Greet and check in patients in a warm and welcoming manner Verify and update demographics and insurance information Handle incoming calls, direct callers, schedule appointments Make referral and follow up calls Communicate with Clinical staff Other Duties as assigned by Supervisor This is a Full Time, Monday through Friday position with no nights or weekends. It's a 37.5 hour week with some flexibility in the schedule ie: 7-3, 8-4, 9-5 etc

We are an Optometry practice in Worcester and Spencer. We are looking for a hard-working, dedicated candidate to join our energetic team. Experience is preferred but not necessary. We will train the right person. Must be able to multi-task in fast paced environment. Team player a must with a pleasant, warm personality. Office hours are scheduled predominantly in Worcester and occasionally in Spencer as needed. Benefits: 401(k) Disability insurance Employee discount Health insurance Paid time off Sick Time Holidays 8 hour shift Monday- Saturday availability 40 hour work week

Job DescriptionWe are an Optometry practice in Worcester and Spencer. We are looking for a hard-working, dedicated candidate to join our energetic team. Experience is preferred but not necessary. We will train the right person. Must be able to multi-task in fast paced environment. Team player a must with a pleasant, warm personality. Office hours are scheduled predominantly in Worcester and occasionally in Spencer as needed. Benefits: 401(k) Disability insurance Employee discount Health insurance Paid time off Sick Time Holidays 8 hour shift Monday- Saturday availability 40 hour work week Responsibilities Welcome and greet patients with a warm and inviting demeanor. Have strong organizational skills with great attention to detail Register patients in EMR system Monitor multiple on-line systems for patient check in/emails/texts Check both medical and optical insurance eligibility Prepare patient forms and fee slips for each patient with careful detail and accuracy Check-in and Check-out patients, collecting payments and scheduling appointments Work as an integral member of the team, communicating pertinent information to back office, manager and physicians Potential to cross train as an Optometric Technician Required Skills Front Desk Receptionist required skills & qualifications include: Must be able to maintain a professional attitude Skilled communicator - written and verbal Able to multitask, manage time wisely; detail-oriented Team-player with a positive attitude Optical experience preferred but not required; will train someone with professional experience Dependable, reliable and punctual

Overview You Matter Here! Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter! Hours: 40-Hour, Days, Monday & Friday 8:00AM - 4:30PM, Tuesday, Wednesday, Thursday 10:00AM - 6:30PM or Monday - Thursday, 8:00AM - 6:30PM Hourly Rate: $19.00 - $25.07 Job Summary: Under the direction of the Senior/Practice Manager incumbent is responsible for scheduling surgeries (if applicable) and/or referral and prior authorization processing. As an Office Assistant II, you will utilize administrative/clinical knowledge to schedule appropriate procedures/surgeries per provider's orders. As an Office Assistant II you will act as a Surgical Scheduler to schedule office- based and hospital procedures consistent with the patient's diagnosis and procedure request. Also, must be able to respond to both written and oral correspondences regarding scheduling changes/cancellations in a timely, accurate manner. Individual must be organized, and be able to manage demanding workload with accuracy. See full description below. As an Office Assistant II you will act as a Referral/Prior Authorization Specialist to ensure referrals are scheduled in a timely manner, maintains tracking and appropriate documentation of referrals and authorizations. See full description below. Responsibilities Organizational Expectations Behavioral Attributes: The following behavioral attributes are required: achievement motivation, concern for order, flexibility, initiative, self-confidence, customer service oriented, interpersonal effectiveness, teamwork, analytical thinking and information seeking. Essential Functions Answers telephones, schedules in office appointments, takes messages accurately and routes appropriately Completes tasks associated with clinical inbox/ practice buckets (personal, practice referral, medical record and others assigned) proficiently and in a timely manner Completes tasks associated with workflow dashboard (Appointments to be rescheduled, appointment tickers, no shows and others assigned) proficiently and in a timely manner Arrives patients, verifies all required fields for most current, up to date patient information. Has patient complete appropriate forms, accurately documents information provided by patients in EMR and completes check-in. Departs patient from office, provides any necessary patient information and schedules appointments in office and outpatient appointments as needed Collects copays/payments, maintains records and reconciles daily deposits Verifies insurance coverage and eligibility and negates issues prior to patient visit whenever possible Performs a variety of clerical functions to support office such as typing, filing, scheduling appointments, making phone calls and related duties as required or directed. Process incoming faxes and daily mail including barcoding and document processing within EMR. Schedules and coordinates patient visits and medical procedures, for both inpatients and outpatients Registers patients utilizing computer-based registration/scheduling system Processes Medical Records incoming and outgoing according to practice guidelines and regulations Maintains assigned office and/or clinical supplies. Assures accurate inventory of supplies based on approved levels. Rotates stock as required. Initiates requisitions for re-supply or special items. Maintains records, reports, logs and other statistical information as required or directed. SURGICAL SCHEDULER ROLE/RESPONSIBILITIES Schedules office and hospital based medical procedures, for patients with appropriate provider and time/location slot, utilizing appropriate scheduling codes. Schedules diagnostic and imaging tests. Schedules office and hospital-based procedures, tests and imaging ensuring available time is utilized to maximum efficiency. Interfaces with appropriate vendor staff to ensure all necessary equipment will be on site for office and hospital-based procedures. Interfaces with appropriate hospital staff to ensure a cohesive working relationship in providing patient care services. Enters notes/special instructions needed for scheduling in EMR. Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis/indications indicated by the provider. Completes accurate documentation of informed consent with patients for procedures and surgeries as needed. Provides accurate, detailed information to patients regarding test preparations, time of patients scheduled arrival, and any other directional information needed; takes appropriate action in responding to questions from patients. Confirms patient's insurance provider and obtains all necessary prior authorizations or referrals appropriately. Ensures patients have proper medical clearance and pre-surgical testing as needed. Completes pre-procedure phone calls and confirms appointment times with patients via telephone Demonstrates use of quality improvement in daily operations Ensures completion of assessment for advanced directive, including DNR when applicable REFERRAL AND PRIOR AUTHORIZATION SPECIALIST Schedules and coordinates patient referrals to ordered services expeditiously Establishes a close working relationship with preferred providers to facilitate scheduling Ensures any necessary paperwork, medical records and insurance referrals are processed and provided to specialty provider in advance of patient appointment Stays current with insurance referral and prior-authorization requirements Obtains necessary prior-authorizations for ordered procedures and diagnostic studies as required Issues patients managed care referrals as required Has working knowledge of our local network/preferred providers and works with practice providers and PHO to minimize leakage Closes the referral loop follow up on assigned open orders-results/consults pending Maintains records, reports, logs and other statistical information as required or directed Acts as office communications liaison for patients and healthcare providers for referrals and authorizations Assists in appeals process as directed Verifies insurance coverage and eligibility Completes PT-1 forms as required for patient transportation to scheduled services Completes tasks associated with clinical inbox/practice buckets (personal, practice referral, medical record and others assigned) proficiently and in a timely manner Thoughtfully communicates with patients regarding scheduled services, accurately providing any necessary information such as date, time, prep, pre-registration requirements, etc. in advance of the appointment RESPONSIBILITY OF ALL JOB ROLES Actively participates in quality measure management Demonstrates use of quality improvement in daily operations Performs all aspects of patient care in an environment that organizes patient safety and reduces the likelihood of medical/health care errors. Assists other members of the department as needed Attends variety of meetings, conferences, and seminars as required or directed Complies with established departmental policies, procedures, and objectives Complies with all health and safety regulations and requirements Respects diverse views and approaches, and contributes in maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors. Attends all H.E.A.R.T trainings Provide coverage when needed at other locations within Heywood Medical Group. Completes all Annual Mandatory Education requirements. All other duties and locations as assigned. Statement of Other Duties This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described. Qualifications Job Requirements Minimum Education High School diploma or equivalent required Minimum Work Experience Three (3) year of experience in a medical office preferred Required Skills Excellent written and verbal communication skills Excellent customer service skills Ability to prioritize tasks in a busy environment General comfort level with computers/technology and ability to learn programs as needed. Knowledge of Electronic Medical Records preferred and word processing skills. Three (3) years of experience in a medical/surgical office preferred. Preferred knowledge of medical terminology Must be able to work flexible shifts, some evenings & weekends may be required. Reliable transportation in order to travel between locations is also required Functional Demands Physical Requirements Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Job DescriptionThe Role: Dental Dreams LLC in Worcester, MA is now hiring a full time Receptionist to join our talented and dedicated team. This position will be focused on scheduling appointments, assist with operational goals, and provide excellent customer service. Who Are We: KOS Services Inc. / Dental Dreams LLC is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Its mission is to provide high-quality dental services in first-class facilities to people in underserved communities. Our offices offer an invaluable service by delivering the highest level of patient satisfaction in modern first-class facilities. The cornerstone of our success is a talented and dedicated staff. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance FREE dental treatment at our locations PTO 401K Responsibilities: Maintain a high level of customer service at all times Work as part of a team with emphasis on communication Schedule patient appointments per month and daily patient goals Answer phones and confirm appointments Greet and check-in patients Accurately verify dental benefits Maintain detailed patient records in a fast-paced environment Collect payments, co-payments, and deductibles Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Maintain a clean and professional office environment Assist with presenting and/or explaining treatment plans Qualifications: Excellent Customer Service experience At least 1 year of recent work experience Previous Receptionist Experience Dentrix and/or Eaglesoft Bilingual (Spanish) - big plus! Previous Dental experience - big plus! We are also interested in training those seeking to become Dental Assistants and/or Office Managers. We offer competitive pay, benefits, vacation time, and much more! KOS Services Inc. / Dental Dreams LLC is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Help create, cultivate and promote a positive upbeat facial bar. Asking that only motivated, positive, hard working people apply! The Front Bar Receptionist is responsible for creating a welcoming and positive experience for every guest that comes through the door. They are responsible for maintaining a positive environment and exceed standards in guest services, phone etiquette and product and service recommendations. As a Front Bar Receptionist you will perform the following critical functions. Demonstrate high standards of customer service and maintain standards of FACE FOUNDRIÉ. Meet or exceed sales goals set by the Salon Manager. Explain, sell, recommend FACE FOUNDRIÉ products. Work with the Salon Manager to notify when supplies are low. Assist in all in-store operational processes. Ensure store standards are adhered to at all times. Accurately follow all company time keeping procedures. Attend mandatory training and team meetings. Follow all safety, sanitation and hygiene procedures before, during and after services to ensure board compliance at all times. Responsible for keeping the store clean and fully stocked at all times. Experience Guest Service Experience (1 year) Sales and Marketing Experience Salon Experience Preferred Current Esthetic Students Preferred Job Type: Full Time, Part Time Availability: Weekday and Weekends, Saturdays and Sundays mandatory Education: High School, or equivalent *Please Note: If you apply to multiple FACE FOUNDRIÉ locations, you may be contacted by different Hiring Managers because each location does their own hiring.

This front desk position is for a busy and exciting natural health practice. This job involves several people interactions per hour with professional and efficient service, both face to face and on the phone, as well as back office management of patient records and other business communications. It is a fun, rewarding, and high-energy work environment. There is opportunity for salary increases and bonuses with your growth. We can train, but best fit is: honest and up front, professional communication skills, accurate with money and numbers, organized, enthusiastic about improving job performance and about reaching business goals and looking for long term employment.

Medical Office Assistant - Join Our Cardiology Care Team! About the Role Step into a role where your work truly makes a difference! As a Medical Office Assistant in our busy, patient-focused cardiology practice, you'll be an essential part of a team dedicated to delivering exceptional care. If you're passionate about healthcare and thrive in a fast-paced environment, this is your chance to grow your skills and make a meaningful impact every day. What You'll Do * Be the first point of care for patients-take vitals, conduct intake, and ensure every visit starts smoothly. * Room patients and maintain accurate documentation to keep care seamless. * Support providers and nursing staff in an outpatient setting, ensuring top-notch service and compassionate care. What We're Looking For * Education: Medical Assistant (MA) diploma required. * Experience: 1+ years in medical assisting preferred, but we welcome motivated entry-level candidates! * Skills: Proficiency in patient care, triage, and EKG. * Certifications: CMA or RMA preferred; BLS required. ACLS is a plus. Bonus Points For * Experience in cardiology or stress testing. * Familiarity with electronic health records. * A positive attitude and a commitment to patient-centered care. Why You'll Love Working Here * Dynamic Environment: A fast-paced, family-oriented cardiology office where no two days are the same. * Growth Opportunities: Expand your skills in a specialized field and work alongside experienced professionals. * Schedule: Monday-Friday, 7:45 AM-4:45 PM (occasional travel to Middletown or Cheshire). Ready to make a real impact in patients' lives while advancing your career? Apply today and join a team that values your dedication and expertise! Job Type & Location This is a Contract to Hire position based out of Wallingford, CT. Pay and Benefits The pay range for this position is $19.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Wallingford,CT. Application Deadline This position is anticipated to close on Dec 31, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Medical Front Office Coordinator - FreedomDoc Health (Zionsville, IN) Hospitality meets healthcare. Welcome patients the FreedomDoc way. Are you passionate about helping people feel seen, heard, and cared for? Do you thrive in fast-paced, high-trust environments where every detail matters? FreedomDoc Health is seeking a warm, organized, and service-minded Medical Front Office Coordinator to be the heartbeat of our front desk and a key player in delivering concierge-style care to our members. This is a unique opportunity to join a modern, membership-based clinic where patients are known by name-not by billing codes-and your hospitality mindset plays a vital role in building lifelong patient relationships. About FreedomDoc FreedomDoc Health is transforming primary care by removing insurance middlemen and replacing rushed visits with meaningful, personalized care. Our clinics operate on a Direct Primary Care (DPC) model, allowing us to deliver fast access, transparent pricing, and high-quality outcomes. What You'll Do Be the first impression - Greet members and visitors with warmth and professionalism in person and on the phone. Coordinate scheduling - Book appointments, manage calendars, and support follow-up workflows across multiple digital platforms. Support membership - Help patients enroll, update payment methods, and understand the value of their FreedomDoc membership. Handle daily operations - Manage front-desk duties, maintain patient charts, and ensure accuracy in our EMR systems. Assist clinically - With training, support light clinical work such as taking vitals, drawing blood, ordering medications, and supporting procedures. Maintain a clean, welcoming clinic - Ensure exam rooms and patient areas are sanitized, organized, and stocked. Serve with purpose - Represent the FreedomDoc brand with genuine hospitality and a proactive attitude toward solving problems and serving patients. What We're Looking For Warm, people-first attitude and professional communication skills Strong multitasking abilities and attention to detail Tech comfort: EMRs, email, scheduling systems, etc. Willingness to train on basic medical procedures (vitals, phlebotomy, vaccines) Proven ability to stay calm under pressure and solve problems proactively Team-first mindset with a desire to contribute to a mission-driven clinic Preferred Experience Background in hospitality, medical front desk, or concierge customer service Knowledge of medical terminology or previous clinical exposure Experience with electronic health records (EHR/EMR) or scheduling systems What You'll Love Slower pace, longer visits, stronger patient relationships Paid time off and professional development support A clinic environment that feels more like a boutique than a bureaucracy A leadership team that values your growth, ideas, and wellbeing This isn't just front desk-it's the front line of patient transformation. If you're ready to be part of something different in healthcare, we'd love to meet you. Apply now to join the FreedomDoc team.

Clerical Aide - Library Media Aide Windsor Locks High School January 2026 Under the general supervision of the media specialist, the library media aide performs a variety of tasks connected with a school media center, executes complex and responsible clerical work of more than average difficulty in a media center and does related work as required, consistent with the job description. ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES: * Assists students and faculty at circulation desk. * Charges library materials out to patrons. * Issues audio-visual materials to faculty and students. * Does follow-up on overdue material to secure its return. * Assists teachers and students in locating reference materials. * Assists in supervision of students during library hours. * Assists in training and supervision of library volunteers. * Uses a variety of special reference materials available in school media center. * Files library cards and other materials. * Assists in compiling and typing special bibliographies, book lists, and varied special reference requests. * Types letters and various other documents connected with the receipt and processing of new materials. * Uses basic cataloguing procedures and rules for processing and filing. * Finds basic information for processing of catalogued materials. * Assists with annual inventory of print and non-print materials. * Operates job-related equipment. * Processes print and non-print materials * Word processes. * Makes minor repairs to damaged books. * Types and duplicates instructional worksheets. * Assists students and faculty in the selection of library materials. * Uses the Dewey Decimal System with competence. * Answers telephones and takes messages. * Performs other duties as appropriate and required. SUPERVISORY RESPONSIBILITIES: In the absence of the media specialist, the aide will assume the responsibility of keeping the Media Center open. During these times, no organized instruction will take place. EDUCATION AND/OR EXPERIENCE: High school diploma or general education degree (GED). Experience with computers (Microsoft Office). OTHER SKILLS AND ABILITIES: Ability to operate a personal computer. Ability to work with media equipment such as video, laminating machine, fax and typewriters. Ability to communicate clearly and concisely both orally and in writing and ability to develop effective working relationships with students, staff and the school community. Pay Rate: $16.94 per hour Windsor Locks Public Schools does not discriminate in any employment practice on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination law. Windsor Locks Public Schools does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. Windsor Locks Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons.