Office assistant jobs in Surprise, AZ - 897 jobs

The Front Office Coordinator is responsible for providing support and leadership to the Front Office Managers and the front desk. This includes providing friendly, efficient and hospitable service by assisting with guest challenges and meeting with meeting planners and staff. This position is also responsible for staff development. Essential Functions: • Professionally resolve guest challenges, documenting all challenges in writing using clear and concise English. • Review house setup including VIP and VVIP arrivals, greeting guests at Front Desk when possible. • Lead front office team daily pre shift meetings. • Review groups and group files. Check white boards, small group books and log book for any pertinent information. • Review labor daily and check staffing levels to decide when to add or remove staff after consulting with Front Desk Manager or Assistant Manager. • Coach front desk staff on performance and appearance, counsel and praise as needed. • Audit and manage the manager's bank as well as their own personal banks at the beginning and end of their shifts. • Provide personal service by calling and welcoming all VIP arrivals. • Complete Manager On Duty (MOD) Report and distribute to all managers. • Attend pre-convention and staff meetings when necessary. Qualifications: Education: High School Diploma or equivalent required. College degree preferred. Experience: Have at least 1 year of front office hospitality experience. Certificates or Licenses: N/A Knowledge, Skills, and Abilities: • Ability to train and supervise with strong leadership skills. • Ability to make quick and efficient decisions to benefit the team and guest. • Ability to memorize and perform Grand Service Standards, AAA 4-1/2 diamond standards, and Mystery shopper standards. • Ability to use a moderately complex computer system and troubleshoot software problems. • Ability to utilize a calculator to prepare moderately complex mathematical calculations without error. Personal Characteristics: • Behaves ethically. • Communicates effectively: Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language. • Professional Appearance: Exhibits an appearance appropriate for a four diamond resort (Specific grooming standards are available for review). The Arizona Grand Resort & Spa's leaders and team members believe each guest should be treated with respect and professionalism. We create a genuine experience, enticing our guests to return again and again. In order to be successful at The Arizona Grand Resort & Spa, team members must share both our Purpose (Making Space for Genuine Hospitality) and Pillars (Hands On & Heartfelt, Sincere & Focused, Collaborative & Curious, and Conscientious). This includes possessing and demonstrating a high level of courtesy and respect for both internal and external guests. Our fun, friendly and enthusiastic team members treat every guest as if they were our only guest. A true customer focus is essential to success with our property.

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. On the job: Patrol golf course, keeping the pace of play up and responding to golfers' question or concerns Coordinate golf course activities with golf shop and outside services Maintain an inventory of scorecards, pencils, tees, divot repair tools, and ball markers Responsible for the cleanliness and organization of the practice tee and green Bring your own: Passion for service Willingness to learn and perform Excellent communication and organization skills Team Member Lifestyle Perks! Medical, mental health, dental and vision insurance Life Insurance Accident & Critical Illness Insurance Pet Insurance Paid time off 401(k) plan and match Holiday pay Food & Beverage discounts throughout portfolio Golf & Tennis benefits Employee assistance program Career Growth Flexible Schedules Development Opportunities Perks may be subject to employee contribution and vary based on eligibility & location Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Liberty Mutual Surety, a business unit of Liberty Mutual Insurance, is one of the world's largest global Sureties, including in the United States. Conducting business worldwide through fronting relationships and Liberty-owned subsidiaries, we provide bonds in over 60 countries for construction firms, manufacturers and suppliers, and commercial enterprises on an account and transactional basis. We are committed to building mutually profitable relationships by providing smart business solutions, ease of doing business, and consistent, responsive service. Liberty Mutual Surety is dedicated to the communities we serve and highly values a diverse workforce in more than 16 countries. Responsibilities: Underwrites new and existing subdivision account submissions of virtually all sizes and complexities utilizing underwriting authority granted by Chief Underwriting Officer and adhering to required underwriting guidelines. Makes thorough evaluations and assessments of a developer`s financial, technical, organizational, and management capacities, as well as apply a high level of subjective judgment of character, normally based upon data/insights provided by the field organization only. Incorporates expert level of knowledge regarding accounting, legal and organizational/managerial disciplines. With field underwriters and/or Bond Managers, meet with clients to facilitate assessments and/or provide direction for topics to be addressed with agents, principals, and others as necessary. Partners with field staff to identify, solicit, and contact significant producers in assigned territory under guidance from Bond Manager and more senior home office underwriting staff. Monitors, evaluates, and improves existing books of business from an underwriting standpoint as assigned and ensures compliance with Surety guidelines. Continuously evaluates the qualitative characteristics of new and existing business within assigned field offices. Assesses and identifies changes in all aspects of the business including, but not limited to, work program to financial strength criteria, nature of work performed (inherent risk), accuracy and timeliness of data flow, and exposure analyses. Coordinates and/or surfaces issues to manager and/or field Bond Manager. As directed by more senior staff/manager, monitors marketing, underwriting and/or administrative issues within various offices, as assigned. Prepare, recommend, and/or implement instructions for administering workflows and accounting/billing issues to service unique situations. Utilizes various applications and data and analyzes statistical and financial reports, claims data, and other financial exhibits/data to ensure the quality of existing and new business. Communicates issues of concern on new and existing business to the applicable field office product line underwriter and/or Bond Manager, as necessary and inputs data on accounts to complete or modify analyses and maintain lines of credit in a current and accurate matter. Pursues resolution of open issues, documents result and adjusts credit parameters extended to specific accounts based upon such facts and findings. Applies sound reason and business logic to credit recommendations, documenting such logic file and communicate credit recommendations to more senior Home Office and Field underwriting staff, as necessary. May directly manage and/or provide underwriting support and direction to less experienced underwriting staff/interns. As necessary, collaborates with Claims staff to evaluate and/or resolve claim issues and as appropriate, takes immediate action to restrict credit on affected account. Keeps senior underwriting staff/manager informed of claims issues. Represents Liberty Mutual Surety with competitors regarding co-Surety matters and attends industry functions (i.e., Regional NASBP conferences, AGC, and trade conventions). May speak as requested at external industry meetings. Leads special projects as requested/assigned. Train field staff on the art of subdivision underwriting. Review indemnity agreements prepared by the field, and account rates, for errors. In some parts of the country, underwrite subdivision business directly with Liberty appointed agents. Qualifications Degree in Business or related field typically required A minimum of 7 years expected, typically 10 years or more, of progressive surety underwriting experience and/or other related business experience with progressive responsibility desired Advanced analytical ability and decision-making skills to evaluate and judge underwriting risks within scope of responsibility Demonstrated ability to make and clearly communicate sound underwriting recommendations that includes complex analyses, both verbal and written, and displays strong interpersonal skills in dealing with internal and external stakeholders Must demonstrate comprehension of most complex technical underwriting issues and be capable of defining and implementing necessary underwriting and administrative processes/workflows About Us Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role. At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every individual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve. We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: *********************** Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law. Fair Chance Notices California Los Angeles Incorporated Los Angeles Unincorporated Philadelphia San Francisco We can recommend jobs specifically for you! Click here to get started.

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: · High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability § to prepare and make group/executive presentations Excellent presentation skills § Strong analytical skills § Ability to conduct online research § Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision § Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: · 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $161,750- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Qualifications TITLE: CW Admin Clerk START: ASAP END DATE: 6 months + Pay Range: M=$15.00 Location: Chandler, AZ Position Summary: The primary responsibility of this role is to be responsible for the processing of various administrative activities generated via: account work queues, databases/reports and incoming correspondences (i.e., remittances, invoices, titles, customer/dealer/vendor generated correspondences, etc.). • Documenting activities on customer accounts such as: title release, title follow-up, account maintenance, bankruptcy status, total loss, transfer of equity and lease, etc. • Contacting appropriate agencies/vendors to secure information needed to complete title processing. • Contacting dealer personnel directly as needed to fulfill requests or tasks. • Complying with all internal and regulatory guidelines regarding title processes • Ensure compliance to TFS Policy and related standard operation procedures (SOPs). • Meet workgroup established expectations for production and quality. • Ability to utilize a variety of computer based systems simultaneously to complete tasks (multitasking). Additional Information REQUIREMENTS: •Must be able to work 8am-5pm, but be flexible to do 7-4 or 7:30-4:30, etc. •Professional demeanor - will be working and interacting with up to 125 other associates and managers within the department. •Strong attention to detail and organizational skills are required. •Ability to work independently •Ability to thrive in a compliance-based environment •Ability to multitask and be flexible with a high volume of workloads •Vehicle Titles experience is preferred •Proficiency with keyboard, Microsoft Office applications (Word, Excel, etc.) and Outlook •Ability to maintain regular and predictable attendance to support team and business objectives.

Job Title: Clerical Assistant Job Description:Just Staffing is seeking a Clerical Assistant to join a fast-paced office environment. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills.Responsibilities: Answer and direct phone calls Data entry and document filing Prepare and distribute correspondence Maintain and organize records Assist with scheduling and calendar management Provide general office support as needed Requirements: Previous clerical or administrative experience preferred Proficiency in Microsoft Office (Word, Excel, Outlook) Strong attention to detail and accuracy Excellent verbal and written communication skills Ability to multitask and work independently

Attendance Clerk - Part-Time Type: Charter Job ID: 131969 County: East Maricopa Contact Information: BASIS Ed 7975 N Hayden Rd Scottsdale, AZ 85258 District Website Contact: Alyssa Pedersen Phone: ************ Fax: District Email Job Description: BASIS Goodyear is seeking a Part-Time Attendance Clerk to join our team! Visit ********************************* to learn more about us! About BASIS Ed: The BASIS academic program is consistently ranked among the top 10 programs nationally and is competitive on an international scale. The mission of BASIS Schools is to provide an academically excellent and rigorous liberal arts college preparatory education to all Lower and Upper School students. The Attendance Clerk is responsible for maintaining documentation and managing all matters related to attendance. This individual must be someone who takes initiative and is willing to take on any task. Key Responsibilities: * Manage attendance of all students every period of the school day, including tracking and recording tardy students * Manage and ensure staff and parent compliance with the school's attendance protocol and attendance protocols * Hold meetings with parents and students regarding attendance plans * Inform relevant members of the school leadership team and representatives of external agencies of student absences meeting specified thresholds * Work with the Director of Academic Programs to ensure compliance as related to attendance reporting * Manage daily notifications to families of students who were absent and/or tardy to school * Support school staff with tasks as they arise, and as time permits Job Qualifications: * Minimum Qualifications: A Bachelor's degree or minimum of 2-3 years administrative experience and valid fingerprint clearance are required to work at BASIS. * Preferred Qualifications: Experience with children. Skills include proficiency in Microsoft Office. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, and will thrive in a fast-paced, achievement-oriented learning environment. Benefits and Salary: * Salary for this position is competitive and dependent on education and experience NOTE: All employees of BASIS Ed are required to obtain and maintain a valid fingerprint clearance. Notice of Non-Discrimination: In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990, the Boy Scouts of America Equal Access Act and applicable state law, BASIS* does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, disability, gender identity or expression, or any other classification protected by law in any of its business activities, including its educational programs and activities which comply fully with the requirements of state and federal law and Title IX. The following person has been designated to handle inquiries regarding BASIS' non-discrimination policies: Beverly Traver, Compliance and Equity Investigator, BASIS Educational Group, LLC., 7975 N. Hayden Rd, Scottsdale, AZ 85258, **************. * As used in this policy, the term "BASIS" refers to: BASIS Educational Group, LLC, BASIS Charter Schools, Inc., BTX Schools, Inc., BDC, A Public School, Inc., BBR Schools, Inc., and all affiliated entities. Other: ****************************************************************************************************************

Job Description Brief - Optima Camelview Office Administrator/Coordinator Optima Camelview serves as Optima's primary corporate office in Arizona and is home to parts of the Architecture, Construction Management, Administrative, and Executive Team members. The Office Administrator/Coordinator plays a central role in supporting this environment by ensuring the office runs smoothly day-to-day and by maintaining a professional, polished experience for executives, team members, and visitors. This role owns all office logistics, coordinates meetings and onsite events, maintains clear documentation and SOPs, and provides high-touch administrative support. It requires a proactive, organized presence that anchors the daily operations of a high-visibility office. About Optima Optima is a privately held real estate firm with offices in Illinois and Arizona. For 47 years, Optima has been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, Optima aimed to reinvent housing by integrating the functions involved in new construction within one company. Optima controls and executes every aspect of the process in-house - development, design, construction, sales and management - for a dynamic system that offers greater focus and flexibility. Optima is committed to delivering extraordinary living through design, innovation, sustainability and management. Key Responsibilities Office Operations & Hospitality Office Environment Stewardship: Maintain a consistently professional, welcoming, and executive-ready environment reflecting Camelview's status as an Optima leadership hub. Mail & packages: Daily pickup, sorting, scanning/distribution; coordinate courier and shipping requests. Kitchen & supplies: Stock beverages/snacks; maintain inventory of office and print supplies; place orders as needed. Vendor management: Coordinate with service providers (shredding, printers, cleaning, office services); open and track service orders to completion. Facilities liaison: Serve as onsite point of contact for routine maintenance and building needs; escalate issues when appropriate. Workplace readiness: Ensure conference rooms, shared spaces, and visitor areas are always clean, organized, and prepared. Executive & Team Coordination Meeting support: Prepare rooms/AV, materials, and refreshments; provide onsite support during meetings. Materials & notes: Build simple agendas, print/collate materials, take action-oriented notes, and capture follow-ups. Scheduling logistics: Support onsite scheduling and coordination for Camelview leadership. Event coordination: Plan and execute onsite events such as team lunches, vendor meetings, and leadership sessions. Administrative Services & Compliance Notary services: Serve as onsite Notary Public (or obtain commission within 60 days; company-sponsored). Registrations & filings: Assist with periodic office or business registrations and administrative filings as needed. Document control: Scan, file, and maintain documents using clear folder structures and naming conventions. Process discipline: Maintain updated SOPs for recurring processes (mail, supply management, vendor workflows, hospitality, onboarding prep). Confidentiality: Handle executive, HR-sensitive, and confidential information with strict discretion. Success Measures (Outcomes/KPIs) Office readiness: Conference rooms, shared areas, and supplies consistently prepared without prompting. Operational cadence: Mail, packages, and vendor workflows completed predictably and on schedule. Documentation quality: SOPs and checklists are accurate, current, and consistently used. Professional presence: Visitors and executives experience a smooth, polished, leadership-grade environment. Candidate Profile A dependable, detail-focused administrative professional who blends the structure and reliability of an experienced office manager with the agility and growth mindset of a high-potential coordinator. You bring mature judgment, strong communication, and a service mindset suited for an office that hosts senior leadership. You take pride in making the environment run effortlessly and professionally. Core strengths Exceptional organization, follow-through, and attention to detail. Proactive service mindset; anticipates needs before they arise. Clear, warm, professional communication with executives, staff, and visitors. Ability to refine and document simple processes and keep them up to date. Calm, polished demeanor in a fast-moving and occasionally high-stakes environment. Capabilities Proficient in Microsoft 365 (Outlook, Teams, SharePoint/OneDrive). Strong Excel skills (lists, filters, basic lookups). Experience in office administration, hospitality, facilities coordination, or executive support. Strong file discipline: scanning, naming conventions, routing, and digital organization. High confidentiality, excellent judgment, and professionalism. Qualifications 2-6 years in office administration, hospitality/concierge operations, operations coordination, or similar fields. Notary Public (AZ) or ability to obtain within 60 days (company-sponsored). Exceptionally strong Microsoft 365 skills and comfort with collaboration tools. Ability to work fully on-site at Camelview with occasional onsite errands to nearby properties. Demonstrated reliability, professional presence, and service orientation. Working Style & Expectations Work hours: Core onsite hours 8:30 a.m.-5:00 p.m. (periodic early setup or occasional evening events may occur). Physical requirements: Ability to lift up to 20-25 lbs; stand/walk short distances; perform light physical tasks (stocking supplies). Technology & systems use: Maintain clean digital organization using shared drives, templates, and naming conventions. Confidentiality: Strict adherence to confidentiality policies, especially given the level of executive presence in the office. Customer-service orientation: Warm, polished, and helpful presence as the first point of contact at Optima's Arizona headquarters office. Other duties as assigned: Flexibility to support evolving office needs, special projects, and leadership requests. Benefits and Perks Competitive benefits and great perks make a huge difference; we get that, so you'll get them too. Team Members receive a competitive 401k match, paid parental leave, paid time off, and a 100% company paid medical plan option. At Optima, we believe benefits should be meaningful and a part of what makes us great! Come as you are! At Optima we celebrate diversity and are committed to creating an inclusive environment for all team members. Optima evaluates qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other legally protected characteristics Optima does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Optima team members or the Optima people experience team. No placement fees will be paid to any 3rd party unless such a request has been made by the Optima people experience team. Powered by JazzHR RioaE8Mvzq

Front Desk Receptionist Phoenix, Arizona Part Time, Weekdays Up to 25 hours per week $16.80- $18 per hour Join the Christian Family Care team and help us strengthen families and serve at risk children in the name of Jesus Christ! We are a social services agency and have been serving at-risk children state-wide for 40 years. We have done this by acting with empathy and c ompassion , embracing d iversity , and exemplifying Integrity . Christian Family Care social services agency is looking to hire a part-time professional for our Welcome Center. We are a certified Best Christian Workplace organization and accredited through the Council on Accreditation. This position pays a competitive salary of $16.80 - $18 per hour. As the Welcome Center Professional, you will: Serve at the Welcome Center as the primary daytime first point of contact for callers and visitors to the agency by showing enthusiasm and support for children and families. Welcome all visitors and clients by greeting them in person (by name when possible) or on the telephone, answering and referring inquiries. Provide Counseling Program support with various clerical tasks If you have 1+ years experience in customer service, please apply now! Note, this position post is a summary of expected job functions and qualifications. A full job description will be provided during the recruiting process.

Paint Shop is looking for a Data Entry Personnel. Filing Paperwork Data Entry (MUST HAVE QUICKBOOKS KNOWLEDGE) Send your resume for immediate consideration!!

💼 Receptionist 🕒 Schedule: 3 Days/Week | 13-Hour Shifts ✨ About the Role As a Receptionist (Patient Experience Coordinator), you'll be the first point of contact for our patients - the person who sets the tone and makes people feel at ease. This role is perfect for someone with strong customer service skills who wants to do work that matters. No healthcare experience? No problem. If you've worked in hospitality, retail, or any fast-paced service role, you already have the foundation - we'll teach you the rest. 🧩 What You'll Do Greet every patient with warmth and professionalism Manage check-in/check-out, verify info, and assist with forms Answer phones and emails with clarity, kindness, and accuracy Schedule and confirm appointments Keep front desk area clean, calm, and welcoming Use digital tools and office systems efficiently Support teammates and adapt as needs shift 🧠 What You Bring A people-first attitude with great communication skills Ability to multitask and stay calm under pressure Comfort using email, calendars, and scheduling systems A willingness to learn healthcare protocols and privacy practices 1+ year of customer-facing experience (retail, hospitality, etc.) High School Diploma or GED 🌱 Why You'll Love Working Here Purpose-Driven Work: Help people on their mental health journey Time Off That Matters: 10 PTO days (15 after year 1) + 10 paid holidays Great Benefits: 90% covered health, dental & vision insurance Future-Focused: 401k + internal growth opportunities Referral Bonuses: Get rewarded for bringing great people into the team 🌟 About Serenity At Serenity Healthcare, we believe in redefining mental wellness. Using innovative technology and evidence-based care, we help patients who haven't found success with traditional treatments. Our mission is to help people take back their lives - and we're looking for team members who care deeply about making that happen.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

BigTime is looking for a Part-Time Office & People Operations Coordinator to support our Phoenix office and assist our People team. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations. In this role, you'll help keep our Phoenix office running smoothly while supporting day-to-day People Operations tasks. You'll work closely with experienced People team members and gain exposure to core HR and recruiting processes in a fast-growing organization. Who is BigTime? We've proudly been featured on Inc's 500 Fastest Growing Companies in America for 4 years in a row. BigTime Software is the engine behind the greatest consulting firms on the planet, delivering back-office time/budgeting and invoicing to over 2,500 firms worldwide and tracking over $4 billion in billable time each year. Our flagship product is a SaaS-based system that is custom-built for the professional services industry. BigTime is a PE-backed company, headquartered out of Chicago, with offices in Chicago, Boston, Phoenix and most recently, expanding internationally. We've proudly been named on Crain's Best Places to Work 2 years in a row -- if you're motivated to join a hyper growth organization, we're eager to talk to you. What You'll Be Responsible For: Office Coordination * Serve as the primary on-site point of contact for employees, visitors, and vendors * Greet and assist visitors, clients, and employees * Manage office supplies, inventory, mail, and package handling * Coordinate meeting rooms, catering, and office events * Maintain office access and security (badges, access codes, keys * Support new hire IT onboarding and office setup * Oversee office equipment maintenance and troubleshoot issues * Maintain a clean, professional, and welcoming office environment * Assist with space planning, seating arrangements, and office layouts * Support team-building activities and culture initiatives People Coordination * Assist the People team with HR administrative tasks, including data entry, document management, and employee records * Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics * Assist with new hire onboarding, ensuring a smooth and positive employee experience * Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions * Help maintain People Ops processes, documentation, and internal resources * Partner with People Operations and Recruiting team members on special projects as needed Who You Are: * 0-2 years of experience in an administrative, office, or people-focused role (or relevant internships) * Strong organizational skills and willingness to learn * Friendly, professional communication style * High attention to detail and reliability * Comfortable working independently while knowing when to ask questions * Interest in HR, recruiting, or People Operations is a strong plus Why This Role Is A Great Fit: * Hands-on exposure to HR, recruiting, and talent development * Opportunity to learn People Operations in a growing SaaS company * Supportive team environment with room to grow * Ideal stepping stone into a future People Ops, HR, or Recruiting role Applicants must be authorized to work in the U.S. BigTime Software, Inc. is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Employment Type: Part-Time, W-2 Schedule: 20-30 hours per week, between 8:30 AM and 5:30 PM Sophos Speech and Academics is seeking a dependable, detail-oriented Scheduling and Front Desk Assistant to support daily operations at our center. This role focuses primarily on scheduling and phone coverage while also supporting front desk operations and maintaining an organized, welcoming office environment. This position is fully in person and requires strong professionalism, accuracy, and consistency. Key Responsibilities Scheduling and Phone Coverage Schedule, adjust, and confirm tutoring and therapy sessions using the company's scheduling system Answer incoming phone calls, return voicemails, and route inquiries appropriately Communicate schedule changes clearly with families and providers Track provider availability and support accurate session placement Front Desk and Reception Greet families, students, and visitors in a professional and welcoming manner Maintain front desk coverage during assigned hours Ensure a calm, organized lobby and check-in area Supplies and Office Upkeep Monitor, restock, and organize office and session supplies Maintain basic cleanliness of shared spaces, including light cleaning of the front desk area, lobby, and therapy rooms as needed Notify leadership when supplies are running low or replacements are needed Administrative and Operational Support Maintain accurate student and provider records Support daily office workflows and assist with administrative tasks as assigned Follow established procedures and confidentiality requirements Qualifications High school diploma or equivalent required Prior experience in a front office, scheduling, or customer-facing role preferred Strong organizational skills and attention to detail Clear, professional written and verbal communication skills Comfortable using scheduling systems, phones, email, and standard office technology Ability to multitask and remain organized in a fast-paced environment Compensation and Benefits Hourly, part-time W-2 position Pay commensurate with experience This position is not eligible for employee benefits Work Environment Fully in-person role at the Sophos center Requires sitting, standing, walking, and light physical activity throughout the day Reliable attendance is essential due to front desk and scheduling coverage needs

Job Description FLSA STATUS: Non-Exempt REPORTS TO: Branch Director for Branch Administrative Coordinator. The Branch Admin Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation English/Spanish speaking is preferable WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required

Job Description Join Our Dynamic Team as a Dental Front Office Coordinator! Immediate Opening at Arizona Smile Design Are you passionate about creating a welcoming patient environment and ensuring smooth office operations? We seek a dynamic and friendly Dental Front Office Coordinator to join our team! Key Responsibilities: - Greet patients with a warm smile and assist with check-in and check-out processes. - Manage appointment scheduling, ensuring efficient use of our dentists' time. - Handle phone calls with professionalism, providing information and addressing inquiries. - Maintain patient records with confidentiality and precision. - Coordinate with dental insurance companies for claim processing. - Assist in managing office inventory and ordering supplies. What We Offer: - A supportive and collaborative work environment. - Opportunities for professional growth and training. - Competitive salary and benefits package. - Modern, state-of-the-art office setting. Qualifications: - Minimum 1 year dental front office experience. - Excellent communication and interpersonal skills. - Organized and detail-oriented. - Experience in a dental office or similar setting preferred. - Familiarity with dental office software is a plus. Join us at Arizona Smile Design where we value teamwork, patient care, and continuous improvement. If you are ready to be the face of our office and make a positive impact, apply today!

We are seeking a reliable and detail-oriented Virtual Administrative Assistant to support daily office operations. The ideal candidate will be highly organized, efficient, and proficient in Microsoft Office applications, while providing excellent administrative and clerical support in a remote work environment. Key Responsibilities Provide general administrative and clerical support Answer and manage phone calls, emails, and other correspondence Schedule appointments, meetings, and maintain calendars using Microsoft Outlook Prepare, edit, and format documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint Maintain accurate electronic and paper filing systems Perform data entry and basic administrative reporting using Microsoft Excel Order and manage office supplies Support staff and management with daily administrative tasks Coordinate meetings, take minutes, and track action items Handle confidential information with professionalism and discretion Qualifications and Skills Proven experience as an Administrative Assistant or in a similar role Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) High attention to detail and accuracy Ability to work independently and collaboratively within a team Preferred Qualifications Experience working in a fast-paced office environment Familiarity with Microsoft Teams and SharePoint Basic bookkeeping or HR support experience Required qualifications: Legally authorized to work in the United States Preferred qualifications: 14 years or older