Office assistant jobs in Syracuse, NY

Immediate need for a talented Admin Assistant. This is a 04 Months Contract opportunity with long-term potential and is located in Syracuse, NY (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94989 Pay Range: $36 - $36.95/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Key Requirements and Technology Experience: Must have skills: - Executive Support, Calendar Management, Travel & Expense Coordination High School Preferred No Experience Required; 2 Years Preferred Physical Requirements: Sedentary Work Our client is a leading Insurance Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Salary Range: $45,000 to $53,000 yearly The Executive Office Assistant will be experienced in handling a wide range of administrative and executive support-related tasks. The Executive Office Assistant will be a highly resourceful, polished and professional team player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong verbal communication, and administrative, and organizational skills. What you will do as an Executive Office Assistant: Ensure the Chief Operating Officer and General Counsel/Senior Vice President for Administration keeps their daily schedules and works closely with the Executive Assistant to update schedule, reschedule, and update meetings and schedule accordingly. Work closely with the Executive Assistant to ensure that the Chief Operating Officer and General Counsel/Senior Vice President for Administration have everything that s/he needs for meetings and events, including meeting materials, setting up meeting rooms, and connecting offsite meeting participants prior to meeting or event starting. Represent the Chief Operating Officer and General Counsel/Senior Vice President for Administration by welcoming visitors and answering telephones. Copying, organizing and managing meeting materials (agendas, supporting documents, background materials, etc.) in advance and following meetings. Scanning, organizing and maintaining documents, correspondence, meeting materials and files (physical and electronic). Oversee, collect and coordinate review of mail and other hard copy correspondence. Organize executives' offices and refill office supplies. Work closely with the Executive Assistant, Executive Accounts Manager, Events, Food & Beverage, IT and Event Technology departments to coordinate meeting and event logistics (arranging local transportation, on-site hotel accommodations for guests, ordering food and beverages, arranging and confirming room set-up and organizing printed meeting materials) to ensure successful onsite meetings and executive events. Act as a liaison between executives and internal/external stakeholders, fostering strong relationships and facilitating effective communication across departments. Handle sensitive information with the utmost confidentiality and professionalism. Exercises discretion in all interactions and communications. Provide exceptional service to guests, team members and business partners. Address inquiries and resolve issues promptly, maintaining a positive image. Work closely with other team members and departments to facilitate communication and collaboration. Foster a positive work environment by supporting team members and contributing to team goals. Adjusts to changing priorities and demands in a fast-paced environment. Demonstrates resilience and the ability to pivot when necessary to meet organizational needs. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed. This role requires an on-site presence to support close collaboration. Who We Are: We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations. Among our prominent offerings is the Turning Stone Resort Casino, which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio also includes convenience stores, three 18 hole PGA-level golf courses, and other unique ventures. To be successful as an Executive Office Assistant, you'll need: A High School Diploma required; Associate's degree preferred. At least 3 years' experience as an administrative assistant or equivalent. The ability to maintain confidentiality and demonstrate discretion. Experience interfacing directly with executive management is essential. Strong Microsoft Office suite skills including Microsoft Word, PowerPoint, and Excel. The ability to maintain presence under pressure. To consistently demonstrate clear and concise written and verbal communication skills. The ability to stand/walk for long periods of time and lift up to 10 pounds. What we value: Positivity - Team members who are passionate to learn, energetic to hit the ground running and willing to grow in a professional, team-oriented environment with a focus on guest service. Growth Opportunities - We offer a successful journey, including hands-on training and support to advance your career. Empowerment - We believe in our team members. With learning opportunities, career growth potential and recognition of outstanding performance, we encourage our team to take pride in their work. Why choose Turning Stone Enterprises? Paid weekly Variety of schedules Paid time off Tuition assistance Career-building professional development Discounts from dining to fuel to concerts Team Member appreciation events Quality healthcare and dental benefits A robust 401k retirement plan Dealer School Finance Scholarship Program Why You Will Appreciate Us: At Turning Stone Enterprises, we prioritize the well-being and professional growth of our team members by offering an extensive array of benefits. From comprehensive medical, dental, and vision plans to a 401(k) and life insurance, we ensure your health and financial security. Our work-life balance support includes paid time off, paid holidays, and team member assistance programs. We're also committed to wellness, with various programs and an upcoming 5,000-square-foot onsite medical center. With over 4,500 team members across Central New York, we focus on delivering exceptional experiences for both our guests and staff. Our resources include training programs, complimentary shuttles, and career development initiatives, helping you reach your professional goals. Whether you're starting your career or advancing it, join us for a rewarding journey of growth and success at Turning Stone Enterprises. We look forward to welcoming you to our team!

LaGasse Machine & Fabrication has proudly served the New York State region for over 65 years, offering expertise across five distinct lines of business, including custom fabrication, CNC machining, orchard and vineyard equipment, Harder dump box spreader manufacturing and assembly, and custom PPE equipment design and production. With plans for national and global expansion in the near future, the company remains committed to fostering strong relationships with customers. Dedicated to its team, LaGasse Machine & Fabrication provides highly competitive compensation packages to attract top talent, as employees are key to the company's continued success. Role Description We are seeking a full-time Office Associate to join our team. This role will be performed on-site at our Sodus & Lyons, NY facilites. The Office Associate will handle a variety of administrative and clerical tasks including managing communications, performing general office administration, assisting with accounting-related activities, social media / marketing and ensuring excellent customer service. The role supports key operational functions and ensures day-to-day efficiency. Qualifications Strong Communication and Customer Service skills to manage client relationships and handle inquiries professionally. Competency in Administrative Assistance and Office Administration tasks for smooth operational support. Basic Accounting knowledge to assist with financial record-keeping and reporting as needed. Proficiency in organizational and multitasking skills, with attention to detail and accuracy. Proficiency in using office software, such as Microsoft Office Suite, Quickbooks, Sage 50. Proficiency in social media posting, ads, trade show booth set ups, videos etc. High school diploma or equivalent required; additional certifications in administration or accounting are a plus. Experience in a similar office role is preferred but not mandatory.

Duration: 3 Months with possibly extension About the Role: The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. Key Responsibilities and Duties Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Pooja Rani Email: ****************************** Internal Id: 25-54777

Job duties to include but not limited to; Accounts Payables Printing DMV and bank documents Following compliance procedures for DMV Processing incoming inventory Maintaining titles and MSO's Submitting finance contracts to lenders for processing Data entry Answering phones Scanning/filing of documents Ideal candidate will be reliable, have attention to detail and be eager to learn. Hours: Mon-Fri 8:30-5:00 No experience required, automotive experience is a plus Pay DOE, competitive benefits package and 401k offered

Upstate Urology is seeking a highly organized and detail-oriented Senior Clerical Specialist to join our dynamic team. In this role, you will play a key role providing diversified, complex, and oftentimes Confidential administrative, secretarial and office management support in an Ambulatory care setting. Responsibilities included but not limited to: * Serves as a mentor, and preceptor for new and existing staff, including acting as an EPIC superuser. * Assists and supports the Management Team with daily operations, * Manage EPIC work queues to ensure fiscal responsibilities are met throughout the Urology Service Areas. * Organizes, schedules, and maintains/assists with the Department's MRI Prostate Program, Urology PSMA and Cancer Programs, etc. * Obtaining insurance authorizations and assisting in completing pre-surgical paperwork. Minimum Qualifications: Associate's degree and three years of progress secretarial/administrative experience (preferably in a Healthcare setting, or equivalent combination of education and experience. Excellent time Management and problem-solving skills. Working knowledge of spreadsheets, word processing, experience with Medical Data Base systems (Epic software preferred) for patient registration and scheduling. Excellent organizational skills, computer skills, and strong customer service skills required. Excellent phone etiquette, and ability to maintain good public relations with patients, visitors, co-workers, and physicians. Preferred Qualifications: Ambulatory Healthcare experience. Knowledge and use of EPIC electronic medical record system. Working knowledge of medical terminology strongly preferred. Experience with medical insurance authorizations, communicating with insurance carriers, or other support agencies. Work Days: Monday - Friday, Days, No Weekend or Holidays Message to Applicants: Salary Range: $55,000-$65,000, DOE Recruitment Office: Human Resources

About the Role Performs patient care activities as a member of the healthcare delivery team; performs office and clinical procedures. What You'll Be Doing Prepares surgical, procedural, or recovery rooms for patient use before each case and at the end of each surgical day. Prepares equipment/supplies needed for care of patients and for performing surgical and local procedures. Communicates information about the patient's status to others responsible for patient care.. Responds to emergency situations with competence and composure. Documents that information received from the patient is disseminated to the appropriate people or departments. Accurately assesses and interprets age-specific patient data. Maintains and promotes professional competence through continuing education and other learning experiences. Performs assigned activities to provide safe and individualized care. Helps maintain inventory levels and accurate records What We Expect from You Training/experience in patient care preferred Understanding of housekeeping requirements, including sterile environments, preferred Training or experience in business office activities preferred Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills To perform this job successfully, an individual should have thorough knowledge in computer information systems. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work Environment This job operates in an Ambulatory Surgical Center environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. What We are Offer You At U.S. Urology Partners, we are guided by four core values. Every associate living the core values makes our company an amazing place to work. Here “Every Family Matters” Compassion Make Someone's Day Collaboration Achieve Possibilities Together Respect Treat people with dignity Accountability Do the right thing Beyond competitive compensation, our well-rounded benefits package includes a range of comprehensive medical, dental and vision plans, HSA / FSA, 401(k) matching, an Employee Assistance Program (EAP) and more. About US Urology Partners U.S. Urology Partners is one of the nation's largest independent providers of urology and related specialty services, including general urology, surgical procedures, advanced cancer treatment, and other ancillary services. Through Central Ohio Urology Group, Associated Medical Professionals of NY, Urology of Indiana, and Florida Urology Center, the U.S. Urology Partners clinical network now consists of more than 50 offices throughout the East Coast and Midwest, including a state-of-the-art, urology-specific ambulatory surgery center that is one of the first in the country to offer robotic surgery. U.S. Urology Partners was formed to support urology practices through an experienced team of healthcare executives and resources, while serving as a platform upon which NMS Capital is building a leading provider of urological services through an acquisition strategy. Salary Range: Please note that the hourly range for this position will vary based on experience level, education and geographical location. $0.00 - $0.00 / hour U.S. Urology Partners is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Job Description Arise/Exceptional Family Services Receptionist The Part-Time Receptionist serves as the first point of contact for visitors, employees, and callers, ensuring a welcoming and professional experience at all times. This position requires strong attention to detail, a positive disposition, and the ability to manage multiple tasks while following established procedures and protocols. Job Summary: The Receptionist is responsible for greeting and assisting walk-in visitors, managing scheduled appointments, and coordinating with staff to ensure smooth communication and timely service. Qualifications: High school diploma or equivalent; Associate degree preferred One year of administrative assistant experience Demonstrate attention to detail Proven ability to operate fax, scanner, and other office equipment Physical requirements include ability to stoop, kneel and lift up to twenty pounds Essential Skills: Perform front desk receptionist duties, including answering and accurately directing incoming phone calls; greeting visitors in a friendly and professional manner; notifying staff members of appointment arrivals and package deliveries in a timely and courteous manner; and maintaining cleanliness and order of the reception area. Communicate professionally, both verbally and in writing, when responding to inquiries by email, phone, or in person. Coordinate use of activities areas by consumers and their staff, as well as for ARISE/EFR program activities. Participate in group meetings, required trainings, and professional development activities. Participate in department and agency-wide projects as needed Physical Requirements: This job operates in a standard office environment and involves regular interaction with staff, visitors, and the public. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to sit or stand for extended periods. Ability to move throughout the office to greet visitors and deliver messages or mail. Ability to lift, carry, or move office materials or packages up to 20 pounds. Frequent use of a computer, telephone, and standard office equipment. Ability to communicate effectively in person, over the phone, and in writing. Work location: Onondaga County - Syracuse, NY Hours and days: Monday-Friday 8:00am -4:00pm (Tentative work from home schedule) Compensation: $17,50 Hourly Non -Exempt; 20 hours per week from 12:00pm -4:00pm Checkr Background Check Job Posted by ApplicantPro

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. Hotel pager call coverage with weekend and overnight shifts 720 deliveries per year Emergent call procedures required Coverage needed for ongoing needs Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $150.00 to $225.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Title: Clerical Specialist I Unit: Alumni - ESF Bookstore Salary: $45,000 - $48,000 annual DOQ The State University of New York College of Environmental Science and Forestry (SUNY ESF) Alumni Association is seeking a Manager for the ESF College Bookstore. The ESF College Bookstore is the exclusive retailer for ESF memorabilia items through both the on-campus location and the online store with current annual gross sales of approximately $225,000. Responsibilities include the day-to-day operation of the Bookstore: work with vendors to design and purchase stock, sell merchandise, train and supervise college work-study students as staff, and provide customer service. Brief description of duties: * Competency in all aspects of the Point of Sale system and related equipment * Maximize profitability and sales goals from the previous years * Formulate and implement sales promotions for various target audiences * Work with vendors to design and purchase merchandise * Receive and stock inventory * Handle order fulfillment, billing, and physical inventory * Perform cash register duties and process orders and invoices, both in-store and online * Create engaging store displays and assist at major campus events (e.g., Open House, Graduation) * Maintain and update online profile through the College Bookstore's Facebook page, Instagram, and the online store * Maintain professional and welcoming customer service * Must be able to lift up to 50 pounds, carry, shelve, bend and stretch in the performance of bookstore operations * Assist the Office of Alumni Relations with various mailings and events * Manage daily store operations (in-person and online) * Train and supervise work-study students Requirements: Required Qualifications: * 3 or more years of retail experience * Strong literacy, numeracy, and computer proficiency * Ability to work with some independence Some evening and weekend hours are required (advance notification provided). Preferred Qualifications: * Supervisory experience * Excellent organizational and interpersonal skills * Previous experience with the Shopify POS system Additional Information: In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at ************ or by accessing the following web site: ****************************************************** ****************************************************** SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at ********************************************************* As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance. The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding. Application Instructions: Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application by December 17, 2025 for optimal consideration. Application Procedure: Application materials are required to be submitted on-line. Submit a cover letter, a resume, and contact information for three references online.

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

Job Description At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard. Position Overview C&S is seeking a full-time Grant Assistant to join our Syracuse, Rochester, Albany, or Buffalo, New York office. Responsibilities include, but are not limited to: Contributing to grant and similar applications for our municipal, non-profit, and for-profit clients, including writing, background research, template creation, and organization of information Administering grants and related projects held by our clients, including progress, compliance, and fiscal reporting Researching and identifying new grant opportunities that align with client needs Communicating potential grant opportunities to existing and potential clients Maintaining a grant tracking system Collaborating across multiple internal departments Skills/Education/Experience 2-5 years of administrative experience with a focus on coordinating grant activities and/or programs including grant applications, management, and fiscal reporting preferred Associate degree (Business, Communications, or related field) or appropriate combination of education & experience required Required skills include technical writing, organizational abilities, and verbal communication. Strong knowledge of Microsoft Office required Must be able to manage multiple projects Must be able to prioritize effectively and meet critical deadlines Detail oriented with good organizational skills Self-motivated with ability to work independently Estimated Compensation Range and Benefits $55,000 - $75,000/year* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills. Learn about our comprehensive Benefits WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. Who are we looking for? Our office in Syracuse, NY is looking for an Administrative Assistant to join the team and be the welcoming face of the office! As the first point of contact for clients, staff, and vendors, you'll play a key role in creating a professional and friendly environment. This multifaceted position includes managing incoming and outgoing mail and courier packages, maintaining both electronic and paper filing systems in line with ISO standards, and ensuring our office supply inventory is always well-stocked. You'll also be responsible for tracking and documenting field equipment in accordance with company guidelines. Your attention to detail will shine as you format outgoing documents-memos, letters, reports, and proposals-and handle the final production of reports through collation and binding. If you thrive in a fast-paced setting and enjoy keeping things organized and running smoothly, we'd love to hear from you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports. Correspondence: Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive. Business Meetings/Events Arrangement: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time. Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems. Insights and Reporting: Extract and combine data to generate standard reports. Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. Budgeting: Monitor and analyze data using budgeting systems and protocols. Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done. Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching. Procurement: Support others by carrying out simple procurement tasks. Involves following established procedures. Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards. What you will bring to the table: High School Diploma or GED with 1-5 years of experience in an office administration Proficiency in the MS Office suite Excellent interpersonal communication with the ability to present information and respond to inquiries from groups of managers, clients and general public Ability to work in a fast-paced environment while balancing multiple tasks, deadlines, and priorities Full time in office #LI-JK1 Salary range: $21.50-35.50 based on experience As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

Are you ready to jump into the dynamic world of Property Management? The Apartment Industry is booming, and the opportunities are endless! Let BGSF, one of the largest staffing firms in the nation, assist in mapping out the best career path for you! Working with BGSF gives you access to the top Property Management Companies in the area while also allowing you to sharpen your leasing and/or maintenance skills! Benefits include medical, dental, competitive WEEKLY PAY all while gaining on-site experience. Temporary, Temp to Perm & Direct Hire positions available! May be eligible for paid sick leave and/or paid time off in accordance with applicable state and/or local law. OPPORTUNITY for Leasing Consultants! $20-21/hr Are you friendly and enthusiastic?! Do you love engaging with customers? Or maybe you have a knack for closing a sale? Whatever your skill set is, we have the job for you! The ideal candidate will possess attention to detail and the ability to follow directions. You will be responsible for showing and leasing apartment homes to prospective residents. Leasing Job Duties * Administrative duties as needed include answering the phone, filing, etc. * Customer service responsibilities include working with residents to resolve concerns and submitting service requests * Touring the community & apartment homes * Sell/ Lease apartment inventory * Assist with completion of required application and lease paperwork * Assist with Marketing as needed * Assist with community events and resident retention Leasing Job Requirements * A minimum of six months of apartment/multifamily leasing experience required * Software requirements may apply - Yardi, OneSite, BlueMoon, etc. * Fair Housing knowledge is required * Have dependable transportation to and from work * Have a strong work ethic with reliability and dependability * Ability and desire to jump in and assist with other community projects * Enjoy working with others and taking direction when needed * Maintain a friendly and customer service-oriented approach to co-workers and customers APPLY TODAY! #Work4BG Once your application is received a member of our Talent Acquisition team will reach out to start your journey to your career in Property Management! Can't wait to start your new job?! Check out www.BGSF.com and register today! This will ensure you are first in line! Know anyone else looking for an amazing opportunity in a multifamily career?! We reward referrals! Ask us how you can make an extra $50*! #zipem1 BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Job DescriptionDescription: About Us: We are a busy, patient-focused medical office specializing in pain management. Our dedicated team of healthcare professionals provides compassionate care to patients managing acute and chronic pain. We are looking for a reliable, professional, and detail-oriented Receptionist to join our front office team and help create a welcoming environment for our patients. Position Summary: The Receptionist is the first point of contact for patients, visitors, and vendors. This role requires excellent customer service, organizational, and communication skills to ensure smooth daily operations in a fast-paced medical environment. Requirements: Key Responsibilities: · Greet patients and visitors with professionalism and warmth · Answer and route phone calls promptly and accurately · Schedule, confirm, and manage patient appointments · Verify insurance information and collect co-pays and balances · Maintain accurate patient records and update demographics · Assist patients with intake paperwork and guide them through check-in/check-out processes · Communicate effectively with medical staff to coordinate patient flow · Handle confidential information in compliance with HIPAA regulations · Perform general administrative tasks including filing, scanning, and correspondence Qualifications: · High school diploma or equivalent required; college preferred · Prior medical office or receptionist experience strongly preferred · Knowledge of medical terminology, insurance verification, and EMR systems is a plus · Strong interpersonal skills with a focus on patient care and customer service · Ability to multitask and stay organized in a busy environment · Proficient in Microsoft Office and comfortable with computer-based scheduling systems · Professional appearance and demeanor What We Offer: · Competitive pay based on experience · 401K · Health, dental, and vision insurance options · Paid time off and holidays · Opportunities for growth and training within a supportive team

Job DescriptionDescription: Want to be apart of a GREAT team? Join our team at our new Syracuse Office! Lalor Family Dental is a growing, multi-office dental practice in the Greater Binghamton Area bringing over 60 years of experience in the dental field. We are looking for qualified individuals to join our Business Team at our new office in Syracuse! Our Business Team Members work in our front office where they help check out patients, schedule appointments, and assist patients with financial arrangements and questions. We are looking for individuals with positive attitudes and a patient-centered mindset. Willing to train the right person for a successful career and advancement. We can train you in the industry, but we like result oriented, ethical people that like to get stuff done and aren't afraid of hard work. Looking for people that like to lead by example and like to coach and develop others. Accelerated growth opportunities with this role are available for the right person; bonus and raise potential after the first 90 days and again at 6 months. NO EXPERIENCE NEEDED! Job Requirements Highly capable individual who is results-focused Highschool Diploma or GED required Self-motivated and demonstrates initiative Extremely hardworking and thrives in a demanding environment Positive Attitude Believes in a patient-centered approach to customer service in the dental environment Demonstrates innovative approaches to problem-solving Has experience leading others in a previous position, on a sports team, or through a club/organization Takes responsibility Serves with integrity Positive attitude a must Strong interpersonal, decision-making, and communication skill Benefits Family Owned Health and Vision Insurance Dental Coverage Bonus potential after 90 days Fun, company sponsored events throughout the year! 401(k) and Match Certified as a Great Place to Work for the last 4 years! Employee Assistance Program Paid Time Off Free parking On-the-job training Certified a Great Place to Work for 2020, 2021, 2022, 2023 and 2024 Lalor Family Dental is an equal opportunity employer. No person is unlawfully excluded from consideration for employment because of race, religion, creed, color, sex, age, national origin, disability, sexual orientation, gender identity, transgender status, gender dysphoria, marital or family status, pregnancy, military status, veteran status, predisposing genetic characteristics or carrier status, arrest or conviction record, domestic violence victim status, or any other legally protected class or status. Furthermore, we will not tolerate any form of discrimination or harassment of our employees by co-workers, supervisors, customers, or vendors. This commitment extends to our policies on recruiting, advertising, hiring, placement, promotion, training, transfer, wages, benefits, termination and all other privileges, terms, and conditions of employment . Requirements:

Our innovative, patient-oriented dental practice is looking for a full-time Dental Office Admin to join our administrative team in Mount Vernon, NY. ABOUT THIS JOB This is a full-time Dental Office Admin position offering $28 - $32 per hour with a great benefits package that includes: Bonus structure Dental PTO A 401(k) Uniforms This administrative position is full-time, working 32 - 35 hours per week. The regular hours are Monday through Friday from 9:00 AM to 5:00 PM, with some evenings until 6:00 PM, and one Saturday each month from 9:00 AM to 3:00 PM. ABOUT OUR COMPANY We're focused on giving each patient personalized care in a welcoming, safe, and inclusive space. We use modern technology and fresh ideas to provide quality care and clear patient education. We're more than just cleanings-we love supporting our community with free smile makeovers, clothing and food drives, and fun giveaways. When you join our team, you become part of a dependable, supportive, and growth-minded office that's all about helping people feel confident in their smiles. REQUIREMENTS FOR A DENTAL OFFICE ADMIN 5+ years of experience in a front office role in a general dental office Associate's degree Experience using Open Dental software Strong communication and computer skills Enjoy working with people and being part of a team Passion for oral health and helping others Spanish-speaking skills are a plus. Sales experience or training is also helpful. Each day, you'll be helping our patients have a smooth and welcoming experience at our office. You'll schedule appointments to meet our goals, check in and register new patients, answer phone calls, and help with financial arrangements. You'll also work on insurance coordination, patient follow-up, and reactivating care when needed. You'll keep the team updated on any schedule changes and make sure patients feel comfortable and supported. If you're looking for a great workplace that values your administrative skills and cares about doing things the right way, we want to meet you. Start now by filling out our 3-minute, mobile-friendly initial application! Must have the ability to pass a background check.

Starting at $20.00/hr MINIMUM QUALIFICATIONS: § High School Diploma or equivalent (copy required upon initial hire date) § Knowledge of Microsoft Word and Excel § Physical (required within 1 month of initial hire date) § Valid NYS Drivers License (copy required upon initial hire date) PREFERRED: § A.A.S. Degree in a Related Field § Previous clerical or secretarial experience REQUIREMENTS: A. Must successfully complete all required background checks: § NYS Statewide Central Register of Child Abuse and Maltreatment (SCR) § Multi-State Sex Offender Registry (SOR) § NYS Division of Criminal Justice Services (DCJS) fingerprinting § NYS Justice Center Staff Exclusion List (SEL) § NYS OMIG Medicaid Exclusion List § Out-of-state child abuse register inquiry of any state in which the person resided within the last five years (if applicable) § NYS License Event Notification Service (LENS) § Office of Inspector General (OIG) B. Must successfully complete Therapeutic Crisis Intervention (TCI) HOURS: § Monday through Friday, 8:00 AM - 5:00 PM § Must be flexible to meet the needs of the program OBJECTIVES OF POSITION: Provide general clerical support to the Residential Services Department and external agencies and clients. DUTIES AND RESPONSIBILITIES: a. Answer all incoming calls and direct to the appropriate extension; b. Responsible for logging all necessary information in the Administrative Log; c. Responsible for greeting all guests to the Administration building; ensuring each individual has properly signed in and notifying the appropriate party of their arrival; d. Take zones offline & reset the fire system during drills/alarms; e. Responsible for ordering office supplies for the switchboard, lobby, Residential Department & Support Team; f. Responsible for scheduling and/or creating notifications on the appropriate calendar: Ø Third Parties for COMP/TPR Meetings; Ø Room reservations for on-campus visits; Ø Recreation trips g. Make sure all Residential scheduled campus visits are on the Visitor Log; h. Scanning, filing, and formatting documents, including and not limited to, treatment plans, court documents, and a basic knowledge of travel. i. Follow office protocol as set forth by the Office Manager; j. Provide intermittent Administrative Assistant duties as assigned by the Office Manager; k. Perform other duties as assigned by the Office Manager; l. Responsible for adhering to and performing all duties in accordance with every safety standard, practice, and policy of The William George Agency. This includes, but is not limited to, a review of The William George Agency's Safety Policy and attending all required safety-related training. m. Adhere to all rules, regulations, policies, and philosophy of The William George Agency and The New York State Department of Children and Family Services. EQUIPMENT USED: Computer, copier, printer, telephone, shredder, scanner DEPARTMENT: Residential Services SUPERVISED BY: Office Manager About The William George Agency for Children's Services The William George Agency for Children's Services is located on a 650-acre campus nine miles northeast of Ithaca, in the Finger Lakes Region of New York State. It is a private not-for-profit residential treatment center licensed by the New York State Office of Children and Family Services (OCFS) that serves both male and female youth between the ages of 12 and 21, and their families, who present with significant mental health issues, behavioral difficulties, and substance abuse issues. Our programs offer an array of treatment modalities specifically designed to meet the needs of our youth. The William George Agency for Children's Services is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunities without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. The intent of this job description is to provide, in broad terms, the general functions and responsibilities of positions given this title and shall not be construed as a declaration of the total of the specific job duties and responsibilities for any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description. Outstanding Benefits Package Working at The William George Agency for Children's Services comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also offer generous paid time off in an effort to support your work-life balance.

Monday - Friday, 7:00 AM - 4:00 PM $15.50 - $18.00/hour + benefits Opportunities for growth Power-Flo Technologies Auburn is seeking a detail-oriented Administrative Clerk to join our state-of-the-art pump and motor repair facility. In this role, you will support the smooth operation of our industrial shop through accurate data entry, job processing, and administrative support. Key Responsibilities Check in new repair jobs with accuracy and efficiency Prepare write-ups and process job tickets Maintain organized records of service tickets, vendor invoices, and packing slips Research customer and vendor histories as needed Develop product and service knowledge to support shop operations Perform additional clerical and administrative tasks as assigned Qualifications Reliable, dependable, and eager to learn shop operations Strong written and verbal communication skills High attention to detail and accuracy Proficiency in Microsoft Office (Word, Excel) and ability to learn proprietary software Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment Comfortable working under deadlines Solid mathematical and analytical abilities Works well both independently and in a team setting Valid, clean NYS driver's license to operate company vehicles as needed Benefits Health insurance (medical, dental, vision) PTO program and paid holidays EAP 401K Company provided life insurance (after 1 year of employment) Check us out at: ************************************* About Us We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States. Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.