Office Assistant Jobs in The Woodlands, TX

$18 hr. starting salary, Monday - Friday 8am-5pm (1 hour lunch). *Must be able to type at least 40 WPM and be able to generate excel sheet reports quickly* * Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Create reports using Excel, Word, etc. Invoicing and payment collection Logistics coordination with sales department and warehouse. Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Opportunity for Growth The right candidate may be able to move towards a front office or logistics management position. Company Benefits 401K Retirement Account - Matching 3% 12 Days PTO Additional 10 Days Off for Major Holidays

We are a commercial construction company in search of a Full Time Receptionist/Administrative Assistant in the Houston/Spring Branch Area. REQUIRED QUALIFICATIONS:· Punctual and responsible· Strong sense of accountability and integrity· Well-organized, efficient, and detail-oriented· Proficient @ Microsoft Office (Excel, PowerPoint, Outlook, Word)· Exhibits excellent phone etiquette· Knowledge of general office procedures: faxing, filing, conference calls, data entry, and ordering office supplies We provide a stable, dynamic, and a professional work environment. If you would like to become a part of our future as a company that provides growth, longevity, and compensation for going above and beyond as a valued team member, then please submit your resume with salary requirements and 3 references for employment consideration. Knowledge in the construction industry is a plus, but not required. **Please email resume with salary requirements and references to: **************************** No phone calls please.

Department: Administration Reports To: President At HPP, reliability is molded into everything we do. We're seeking a warm, professional, and organized Receptionist to serve as the first point of contact for visitors and clients while supporting our team with key administrative functions. If you thrive in a fast-paced, personable environment and want to be part of a company known for quality and customization, this is the role for you. What You'll Do Greet and guide all visitors with professionalism and a welcoming attitude Manage incoming phone calls and direct them appropriately Monitor visitor access, operate front gate and maintain security protocol Prepare the office and conference room for meetings, customer visits, and special events Assist with various data entry Manage office supply inventory and place replenishment orders Maintain an organized, clean, and professional front office area Perform additional administrative tasks and projects as assigned What You Bring Professional communication and telephone skills Experience with Microsoft Office Suite (Word, Excel, Outlook) Strong attention to detail and time management Ability to multitask and prioritize in a dynamic environment High school diploma or equivalent preferred Ability to sit at a desk and use a computer for extended periods Flexibility to work occasional extended hours as needed

About Us: Troy Companies has been a reliable provider of safe and efficient pipeline construction and maintenance services for over 75 years. We are looking for a professional and friendly receptionist to join our team and be the first point of contact for our organization. Job Summary: We are seeking a highly organized and personable receptionist to manage our front desk operations. The ideal candidate will provide efficient and courteous service to our clients, visitors, and employees, while managing a variety of administrative tasks. This role is critical in maintaining a positive first impression of our company. Key Responsibilities: - Greeting and Welcoming: Serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival. - Telephone Management: Answer, screen, and forward incoming phone calls while providing basic information when needed. - Appointment Scheduling: Manage appointment calendars, scheduling meetings, and conference calls as required. - Mail and Deliveries: Receive, sort, and distribute daily mail/deliveries; manage outgoing mail processes. - Administrative Support: Perform various clerical tasks such as copying, faxing, scanning, and filing documents. - Client Interaction: Maintain a professional and friendly demeanor at all times, ensuring that client interactions are positive. - Security: Monitor access to the office, ensuring that visitors sign in and out according to company policy. - Office Maintenance: Keep the reception area tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, brochures). - Data Entry: Input and update client information into the company database accurately. - Other Duties: Assist with other administrative tasks as needed, contributing to the overall efficiency of the office.

Stable organization in Greenway Plaza is seeking an entry level Receptionist to join their team. If you're looking for a company that offers growth, benefits and an opportunity to succeed, this would be the right opportunity for you. Starting pay is $15/hr with the ability to move up within the company quickly and receive salary increases. Benefits, PTO and a fantastic culture offered. Working hours are 8am-5pm. Responsibilities: Answering phones and greeting visitors Manage office mailings Order office supplies, track inventory and coordinate restocking when needed Qualifications: 1+ years of office experience Excellent communication skills, both written and verbal Proficiency in Microsoft Office Ability to multi task All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Yetter Coleman is looking for an energetic, enthusiastic Practice Assistant to join our special firm. The Practice Assistant will work closely with our Office Manager and our IT Team to provide legal secretarial and administrative support to multiple attorneys. The Practice Assistant provides support during trial and appeals. Roles and Responsibilities: Prepare and edit legal documents, including documents for filing. Organize and maintain case files. Manage and maintain calendars and deadlines for multiple attorneys. Schedule and coordinate meetings and conferences. Process new client/matter intake and set up. Enter billable time for our timekeepers. Process expense reports. Manage email traffic for assigned partners. E-file documents in Texas state and federal courts. Create tables of contents and tables of authorities Make travel arrangements for team members. Assist with case-related assignments when needed. Perform conflict searches for new matters and lateral hires. Assist at local and out of town trials. Assist with other duties as required. Minimum Qualifications Previous law firm experience is required. Flexibility to work overtime. Travel required during trial. Previous trial or appellate experience required. Ability to handle confidential matters and information with discretion and diplomacy. Proficient organizational skills and time management skills with the ability to successfully manage multiple tasks with multiple priorities in a high-volume, high-energy environment. Strong verbal, written, and interpersonal communication skills with the ability to create and maintain solid working relationships across the firm. Ability to lift 25 lbs. Preferred skills: Time Entry for Billable Timekeepers Microsoft 365 Outlook, Word, Excel, Adobe iManage experience (preferred) SharePoint experience (preferred) Calendar/docket software experience (BEC preferred) Teams (preferred) Thomson Reuters Drafting Assistant (preferred) Westlaw and Best Authority

We suggest you enter details here. Role Description This is a full-time on-site role for a Sales Receptionist located in Houston, TX. The Sales Receptionist will handle front desk duties including greeting clients, answering phone calls, scheduling appointments, and providing general information. Additional responsibilities include maintaining client records, processing payments, handling inquiries, and coordinating with the sales team to ensure a smooth workflow. Qualifications Customer Service and Interpersonal skills Organizational and Time Management skills Proficiency in MS Office Suite and Scheduling Software Strong Communication and Problem-Solving skills Ability to multi-task and work in a fast-paced environment High School Diploma or equivalent Previous experience in a reception or sales role is preferred

Global Edge is an international staffing firm connecting projects worldwide with the industry's most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors. Type of Role: Contract, 6 months Location: La Porte, Texas Schedule: Monday - Friday, 40 hours per week; Onsite Position Overview Our team is currently looking for an Administrative Assistant for one of our clients in the Chemical Manufacturing industry. Responsibilities & Essential Duties Provide administrative support to ensure efficient operation of the office Answer and direct phone calls, organize and assist with daily needs Assist with Preparing reports, and presentations Develop and maintain a filing system Coordination of celebrations, holiday events, charity events. Purchasing of site supplies Invoice processing and tracking (via SAP) Provide general support to employees and visitors Assist Management for New Hire on-boarding. Maintain and prioritize trip report paperwork. Coordination of FedEx and other shipping needs. Assist in reviewing and validating trip pay sheets. Assist with all Safety Training . Qualifications (Education, Experience, & Skills) High school diploma/GED with at least 2 years' experience Strong communication skills (verbal and written) Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Located in Central Houston. M-F 8-5pm in the office. No remote days. Administrative Assistant projects. Event planning checking mail/packages Ensuring the kitchen and general office areas are clean, organized and fully stocked. Vendor relations/office equipment Documentation, scanning, filing, data entry and assisting with travel arrangements and calendaring. Floater to assist other departments with special projects. Helpful, high energy, strong communication skills, organized and eager to learn. MS Office

TITLE: Office Associate REPORTS TO: Manager of Operations DEPARTMENT: Operations DIVISION: Forward Science JOB TYPE: Full-Time The Office Associate will support several departments at Forward Science. The ideal candidate will provide excellent customer service to employees throughout our organization by maintaining a positive attitude in a fast-paced and supportive working environment. A successful Office Associate at Forward Science will process orders, create labels, manage calls, and support the sales team with up-to-date information from our customers. The role requires someone who is well-organized and detail-oriented with an ability to multitask and prioritize diverse tasks. This position is a full-time position that will work with employees throughout the company. Essential Capabilities Demonstrated excellent customer service skills with clear and timely communication to stakeholders. Working knowledge of all relevant systems and software Specific Responsibilities and Key Objectives Screen, and direct calls, emails, and online inquiries. Provide ongoing support to the sales team by directing leads, compiling reports and data management Daily processing of incoming product orders Answer and transfer incoming inquiries and customer requests Assist with database updating, accuracy and management Assist with onboarding and offboarding employees Assist departmental and organizational purchasing Create and edit documents and spreadsheets Assist with scheduling and coordinating company events and conferences, including preparation of itineraries and travel accommodations Assist with the execution of marketing campaigns Print, organize, and stock marketing materials Continual learning to understand Forward Science products and FDA compliance Office related duties as assigned Time Management and Role Responsibilities Lead the processing of orders for all FS products and sales commissions. Manage the flow and organization of interdepartmental information. (60% of time) Develop and maintain a working understanding of all FS products Answer questions, screen, and direct calls, emails, and online inquiries Process incoming product orders Lead and assist departmental and organizational purchasing Identify efficiency and cost savings opportunities when possible Assist in the management of all office related activities. Ensure the consistent and predictable flow of information for internal and external stakeholders. (30% of time) Consistent database entry, alignment, and updating Print, organize, and stock marketing materials Assist Office Manager as needed with duties as assigned Assist office operations, talent development process, and employee engagement activities. (10% of time) Process employee paperwork Assist employee engagement activities Assist onboarding and offboarding employees Organize and assist events internal and external events Duties as assigned Desired Skills Well-organized and detail-oriented with an ability to multitask and prioritize appropriately Knowledgeable of Microsoft Office and other office management tools and applications Proven ability as an office associate, office administrator, or other relevant position. Experience utilizing a CRM Ability to communicate in person, in writing, and over the phone Flexibility to support all necessary departments Strong work ethic Growth For the right candidate, there will be an opportunity for growth in compensation and responsibilities. About Forward Science Forward Science is a privately held MedTech company based in Houston, Texas. Forward Science was founded in 2012 by two biomedical engineers with the goal of innovating technology to change more lives. Being completely vertically integrated, Forward Science designs, develops, manufactures, commercializes and supports its products in-house, ensuring the highest quality of standards coupled with superior service. Forward Science has quickly evolved into the industry leader for providing oral healthcare products worldwide. Join Forward Science in their work to save lives!

The S.L.I. Group is a fully integrated commercial design/build firm based in Houston, Texas. With more than 45 years in business. SLI has delivered the finest design/build projects in Texas and around the country. SLI's broad range of projects includes the design and construction of corporate buildings, places of worship, country clubs, financial institutions, restaurants, schools and civic buildings. The company's staff includes Architects, Interior Designers, Estimators, Purchasing Agents, Construction Managers and Site Superintendents. Office Assistant We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Greeting guests and directing visitors Plan and schedule appointments and events for boardroom Answer inbound telephone calls and route them Manage insurance documents for subcontractors Develop and implement organized filing systems Opens and routes incoming mail to proper mailboxes Ordering office supplies as needed Maintaining office equipment and scheduling service when needed Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills SLI offers a generous starting salary, paid vacation, 401K, medical, dental, vision, disability, and more...

Consilio is seeking a Litigation Legal Secretary for the Houston office of a top 100 ranked litigation/trial firm. Ideal c andidates have 3-12 years' litigation experience supporting five or more attorneys simultaneously in an AML top 100 firm. Also must possess demonstrated skills in ECF filing in State and Federal courts, docket calendaring, preparing and managing tables of contents and tables of authority, and litigation procedures. Experience with managing federal court cases is a plus. Superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, be able to travel locally and out of state to attend trials, and work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Strong proficiency in Microsoft 365 Word, Excel, and PowerPoint. Location: Houston Reports to: Secretarial Supervisor / Firm Administrator FLSA Status: Non-exempt Hybrid: 4 days in / 1 remote (after 90-day probationary period) Hours: 8:30 a.m. - 5:00 p.m. Competitive salary and benefits package ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to **************** to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

Responsibilities: Build strong customer relationships by providing time efficient, friendly service. Identify correct price of merchandise & ring transactions using the store's point of sale system. Process payment by cash, check, credit card, gift cards, etc. Issue receipts, refunds, credits & change due to customers. Process merchandise returns and exchanges. Calculate payments received & reconcile with total sales & items. Ensure integrity of customer information as outlined in the companies Protecting Customer Information Policy, including company passwords and access codes. Ensure customer profiles are complete and not duplicated. Perform merchandise look-ups, transfers & charge sends for stylists. Pull special orders, as needed. Re-ticketing: ensure accurate and timely completion of required tag, place merchandise on reticket bar for processing. Assist with returning non-purchased merchandise to proper floor location. Maintain front desk supplies, ensure area is organized at all times. Customer Service Answer/direct calls pleasantly and promptly. Use client's last name frequently. Answer customers' questions & provide information on procedures & policies in positive manner. Address customer complaints & immediately refer to a member of management. Constantly engage all waiting customers in conversation (i.e. waiting for transactions to be processed, alterations/holds/special orders pick-up, etc.) Ensure customers waiting time is minimal. If time is progressing, seek to get any issue resolved quickly and seamlessly, while ensuring customer is constantly engaged and unaware of any concerns or extended time. Offer to contact the customer's "regular or preferred" stylist. If the customer does not have one, ensure they have connected with a stylist. Offer customers carry-out service at completion of transaction. Bag, box, gift wrap merchandise to the highest level of appearance & care. Special projects and other duties as assigned. Qualifications: Retail experience required, experience in a luxury environment preferred. Sense of urgency, self-starter and motivated attitude. Excellent organizational skills and ability to prioritize tasks. High level of attention to detail. Excellent interpersonal communication skills. Strong customer service skills. Basic computer skills. Willingness and ability to work a flexible schedule for a retail business, including Saturdays, evening store events, etc. Education: High School education or equivalent. Equal Opportunity Statement: Tootsies is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Title: Front Desk Coordinator We are seeking a confident, organized, and customer-focused Front Desk Coordinator to be the first point of contact for our clients and visitors. This role requires exceptional communication and time management skills to ensure smooth daily operations and a welcoming environment. Key Responsibilities: Greet clients and visitors with professionalism and warmth Manage incoming calls, emails, and appointment scheduling Maintain an organized front desk and lobby area Support administrative tasks and coordinate with internal teams Handle inquiries and resolve issues promptly and courteously Qualifications: Strong customer service and interpersonal skills Excellent time management and multitasking abilities Professional demeanor and confident communication Proficient in office software and phone systems

About the Role: We're a fast-growing, high-performing healthcare law firm looking for an exceptionally organized and detail-obsessed professional to handle time entry, billing, collections, and client invoicing in Clio and Outlook. This is not a passive admin role, you'll be critical to keeping our attorney on track, ensuring clients are billed correctly and promptly, answering calls with polish, managing calendars, assisting with marketing, and helping with the firm's relocation. Responsibilities Answer phones, set up and confirm appointments- excellent phone voice and grammar required Ensure timely processing of invoices Work fast, stay focused, and own your workflow Be highly reliable and trustworthy Have strong follow-through, even when juggling multiple tasks Set up and maintain files Assist with legal documents Collaborate with team members on various administrative tasks Bonus if you: Have social media or marketing coordination experience Have billing or collections experience in professional services Are proactive- we value people who spot problems and solve them Are confident using Clio, Outlook, Excel, and task trackers Perks: Paid sick time, paid holidays, paid vacation (after tenure) Direct work with attorney (mentorship potential) Career growth in law, compliance, and healthcare Help shape the new law firm space we're moving into To Apply: Email your resume with your expected hourly rate Include a brief paragraph on why you're the right person for this role Be ready to complete a short skills test

The Front Desk Associate will accommodate patients, answer phones, and identify areas of improvement to increase efficiency in the clinic and may perform Check-Out duties. Essential Front Desk Functions Answer the phone in a timely manner and direct calls to the correct individual Greet all patients, clients, and vendors Respond to guest needs, requests, and complaints Register and assign rooms to guests Keep records of occupied rooms and guests Check in patients, upload insurance card and photo ID Verify insurance notes for updated benefits Confirms current address and phone number with patient Arrive patients in EMR Maintain adequate copies of all paperwork for patients to fill out Enter payments in EMR Close daily batch and print reports Maintain lobby clean at all times Confirm phone and online reservations Collect payment from departing guests Communicate pertinent guest information to designated departments Good attendance is expected of all employees as a normal condition of work Other duties as assigned or requested Essential Check-Out Functions Greet patients as they check-out and offer them friendly and prompt assistance while coordinating the patient's care Collect coinsurances, deductibles, copays, and self pay balances that are owed at the time of check out (if not collected at check-in) Review the provider's orders to determine the necessary treatment plan Schedule follow up appointments and/or make arrangements for diagnostic testing if applicable for the patient Orders any diagnostic testing and send outgoing orders Accurately post payments and provide receipts to patients Update the patient information in the EMR Send "Thank you" letters to the referring and primary care doctors office when applicable Reconcile individual daily receipts and money collected with the check-in associate Batch credit card machine at the end of every day if needed Fax dictations to all referring and primary care doctors for all new patients and established patients that have been cc'd to a specific doctor Assist with E-Fax and importing documents Complete all tasks within the timelines established by the practice Lock the front door and turn off television at the end of the clinic day Job Qualifications Competencies Ability to build rapport with guests Strong organizational skills Excellent written and verbal communication skills Maintain professional demeanor Exhibit strong team player skills and attitude Supervisory Responsibility This position has no supervisory responsibility. HIPAA Privacy and Confidentiality Requirements The Front Desk Associate will have access to confidential information, both written and oral, in the course of his/her employment and job responsibilities. In order to maintain the integrity of Protected Health Information (PHI), this information is not to be disclosed to an unauthorized individuals as outlined in the Policies and Procedures of HRMD. Work Environment This job operates in a professional medical clinic and office environment. This role routinely works around medical devices and patient room equipment in addition to standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee occasionally is required to stand, walk, use hands to handle or feel, and reach with hands and arms. This is a largely sedentary role; however, some filing may be required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary. Travel This position may require some travel. Educational and Experience Requirements High school diploma or equivalent experience Previous experience in customer service, front desk service, or other related fields Exceptional customer service skills and professional phone manner Working knowledge of medical terminology and practices Compensation $15 - $17/hour, depending on experience

🚫 PLEASE READ CAREFULLY BEFORE APPLYING🚫 Administrative Assistant 📍 Hybrid - South Houston (only 2 days/week in-office) (will be moving to North Houston in 6-12 months). 💼 Full-Time | $30,000 year 🕒 Office closed on Fridays - Enjoy 3-day weekends every week! Our client is a dynamic company seeking a detail-oriented and proactive Administrative Assistant to join their team in a hybrid role. This is a full-time position with responsibilities spanning various administrative duties, including accounts receivable/accounts payable, invoicing, front desk operations, and more. It's an excellent opportunity for someone who enjoys multitasking in a busy office environment and is eager to contribute to a growing company. What You'll Be Doing: Collecting Payments from clients Invoicing Perform data entry with accuracy, ensuring timely updates to the company system Manage the front Desk and answer incoming calls What We're Looking For: Strong organizational skills and ability to manage multiple tasks Clear and professional communication, both written and verbal Comfortable with basic administrative and office tasks (e.g., answering phones, filing, etc.) Ability to maintain accuracy while performing data entry A team player with a positive and flexible attitude Experience with QuickBooks is requiered Previous administrative experience preferred, but not required Willingness to learn new skills and adapt to evolving tasks Additional Details: Location: South Houston (office moving to North Houston within 6-12 months) Schedule: Hybrid - 2 days in-office, 2 days remote. Office is closed Fridays! Reports to: Chief of Staff Growth Potential: Opportunity for learning in a supportive environment Candidate must be allowed to work legally in the US English C1+ requiered (Advanced Professional) If you're looking for a role that offers a mix of administrative responsibilities, front desk management, and a consistent long weekend every week, this is the perfect opportunity for you!

🌍 Tour Coordinator Assistant (Entry-Level) 📍 📅 Employment Type: Full-Time, On-site Are you organized, detail-oriented, and excited about joining a dynamic company? Join our team as a Tour Coordinator Assistant and help bring unforgettable student travel experiences to life! This entry-level role supports the Tour Coordination department with administrative and logistical tasks related to student tours and travel planning. 🧭 About the Role: As a Tour Coordinator Assistant, you'll play a key role in supporting our Tour Coordinators by managing day-to-day logistics, communications, and documentation that help student trips run smoothly. This is a full-time, in-office position for someone who thrives in a fast-paced, team-oriented environment. Whether you're early in your career or looking to grow into the travel or hospitality industry, this role is a great opportunity to learn, contribute, and advance. 🎯 Key Responsibilities: Administrative Support Assist Tour Coordinators with various admin tasks Answer phone calls and respond to inquiries about travel itineraries and logistics Format and distribute flyers, itineraries, spreadsheets, and confirmations Proofread appointments and confirmations for accuracy and alignment with itineraries Handle outgoing mail and client documents Travel Coordination Support Book attractions and confirm reservations Verify contracts, payments, and vendor documents Purchase tickets and event passes online Help prepare final travel packets for clients Occasionally assist with on-site support for student tours or events 🧩 What We're Looking For: Required: High school diploma or GED 1-2 years in an administrative, customer service, or office support role Strong organizational skills and attention to detail Comfortable using Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Professional, dependable, and adaptable Preferred: Bachelor's degree in Business, Communications, Hospitality, or related field Experience in travel, tourism, hospitality, or education Familiarity with CRM or internal database systems 💡 Key Competencies: Multi-Tasking & Organization - You thrive when juggling multiple tasks Customer Service - You're friendly, professional, and responsive Initiative & Dependability - You take ownership and follow through Tech-Savvy - You're comfortable with email, online bookings, and spreadsheets Team Player - You enjoy supporting others and working toward shared goals 💰 Compensation & Benefits: Pay: Based on experience and education (Salaried) Benefits Include: Health Insurance (Blue Cross/Blue Shield of Texas) Dental Insurance (United Concordia) Simple IRA with 3% company match (Fidelity) Life Insurance, Long-Term Disability, AD&D (Principal) - after 90 days 15 PTO days annually (vacation & sick combined) Paid Holidays, including: New Year's Day MLK Jr. Day Memorial Day Fourth of July Labor Day Thanksgiving Day Day After Thanksgiving (Floating) Christmas Eve (Floating) Christmas Day Ready to join a company that brings education and travel together? Apply now and start your journey with us as a Tour Coordinator Assistant!

The Logistics Administrative Assistant will play a vital role in supporting our logistics team by managing customer invoices, coordinating logistics, maintaining accurate fleet schedules, and providing exception administrative support. The ideal candidate will have excellent customer service skills, strong attention to detail and thrive in a fast paced environment. Essential Job Duties Generate customer invoices accurately and in a timely manner, including necessary supporting documentation. Update and maintain the customer schedules. Notify customers of order updates, shipment statuses, and scheduling changes. Collaborate closely with shop leads to confirm job statuses. Perform logistics administrative tasks, including coordinating deliveries and preparing shipment paperwork. Provide general office support, including data entry, file management, and office organization. Assist with customer service inquiries and support as needed. Other Job Responsibilities Follow all Smart Family shop procedures and safety guidelines. Perform other duties as assigned. Required Skills/Abilities Strong attention to detail and accuracy. Excellent customer service and communication skills. Proficiency in Microsoft Word, Excel, and general office software. Ability to work well with team members in a shop and office environment. Strong organizational skills and the ability to manage multiple tasks. Previous experience in an administrative or support role is preferred. Physical Requirements Must be able to remain in a stationary position at a desk and work on a computer. Must be able to transport 15 pounds at times. Must be able to access and navigate the facility.