Office Assistant - Family and Human Services (FWS)
Office assistant job in Topeka, KS
Office Assistant - Family and Human Services (FWS)
Department: Family and Human Services
Advertised Pay: 10.00
Washburn University is a teaching-focused, student-centered, public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of over 5,500 undergraduate, graduate, and law students, a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.
Washburn is dedicated to recruiting and retaining a dynamic faculty, staff, and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages, an excellent benefits program, and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation. In 2024, Washburn was recognized as one of the best colleges in the nation to work for, according to Great Colleges to Work For program.
The Family and Human Services Department is looking for a reliable student worker who will support the needs of the department and faculty. Duties include assisting with general office work, supporting departmental projects, and providing customer service to current and prospective students as well as the public.
Candidate must have the federal work study award to be considered for this position.
Essential Functions:
Provide customer service to a diverse population, including current and prospective students, faculty/staff, and the public.
Answer phones, transfer calls, and deliver messages.
Effectively communicate information regarding department classes.
Complete data entry and other technology-based projects as assigned.
Maintain confidentiality.
Assist with distributing incoming mail, putting away office supplies, running errands on campus, and restocking printers with needed materials.
Perform additional job-related duties as assigned.
Required Qualifications:
Effective communication skills.
Basic computer skills.
Attention to detail.
Ability to be an independent and self-starting worker.
Ability to maintain confidentiality.
Preferred Qualifications:
Hourly
Background Check Required
General Clerk III
Office assistant job in Topeka, KS
LB&B Associates Inc. is currently seeking a General Clerk III to support our newly awarded subcontract to provide operations and mechanical maintenance services of government facilities in the Topeka, Kansas City, and Wichita, KS area. LB&B Associates Inc. is a subcontractor to TeamGOV.
Position reports to the Project Manager.
Must have a minimum of four (5) years related office administrative experience and a High School Diploma or G.E.D. required.
Duties for the position include.
Typical duties include operating a multi-line phone system, assisting in a variety of administrative matters; maintaining financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; handling/adjusting complaints. Must be highly proficient using Microsoft Office (Word, Excel, PowerPoint, Outlook) and will be required to learn the GSAs NCMMs system of preventive maintenance tracking. Maximo CMMS software experience is a plus.
The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Employer is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, creed, sex, national origin, age, protected veteran status, disability status, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, or any other protected factor by country, regional or local law.
Please job description.
Front Desk Clerk
Office assistant job in Mayetta, KS
$750 Hiring Bonus for new Team Members plus $50 in gas gift cards during our onboarding process. Prairie Band Casino & Resort offers an attractive benefits package including medical (casino pays over 70% of premiums), Dental (casino pays 79% of premiums), and Vision. Prairie Band also pays 100% of short-term and long-term disability and life insurance of $15,000 for all Team Members.
There is a 50% employer match up to 6% on our 401(k), a profit-sharing bonus paid out multiple times a year when financial goals are met, double pay on holidays, 25¢ off per gallon of gas at our gas station, and a generous Paid Time Off policy where you can earn up to 18 days in your first year of employment!
Handles all transactions at the front desk in an efficient and friendly manner while ensuring guest satisfaction.
ESSENTIAL DUTIES AND Responsibilities:
* Handles all guests interactions in a courteous and friendly manner
* Completes guest check-in and check-out procedures to include room assignments and reassignments as needed
* Secures payment for accommodations and gives proper change when required
* Handles special requests in a manner that ensures guest satisfaction
* Makes reservations and handles cancellations
* Answers incoming guest phone calls and transfer appropriately
* Maintains a clean and orderly working environment including both the front desk area and hotel lobby
* Functions as Telecommunications Service Agent, Gift Shop Attendant or RV Park Attendant when assigned
* Perform training duties as assigned
* Adheres to professional appearance standards as outlined in the Prairie Band Casino & Resort Team Member Handbook
* Must meet attendance guidelines as outlined in the Prairie Band Casino & Resort Team Member Handbook
* Adheres to regulatory, departmental and company policies in an ethical manner and encourages other to do the same
* Other duties as assigned
KNOWLEDGE, SKILLS, AND EXPERIENCE:
Required
* Must be 18 years of age
* High School diploma or GED
* Excellent written and verbal communication skills
* Ability to work well with team members, as an individual and with supervisory staff
* A record of satisfactory performance and reliability in all prior and current employment
Preferred
* Experience in hospitality industry
* Prior cash handling experience
* One year of experience in a customer service related field
PHYSICAL, MENTAL, AND ENVIRONMENTAL DEMANDS:
* Physically mobile with reasonable accommodations
* Able to bend, reach, kneel, twist and grip items while working at assigned area
* Respond to visual and aural cues
* Must be able to read, write, speak, and understand English
* Able to maintain a flexible schedule to include various shifts, weekends, and holidays
* Operate in mentally and physically stressful situations
* Able to stand and walk for 7-8 hours with breaks
* Must be able to meet the two three or light work requirements based on the Department of Labor Dictionary of Titles: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently
Indian Preference Exercised
Prairie Band Casino & Resort reserves the right to make changes to the above job descriptions whenever necessary. As part of Prairie Band Casino & Resort's hiring process, candidates will be required to go through a due diligence process to validate their application information and suitability, prior to an employment offer being extended. This process may include, but is not limited to: reviewing employment applications or resumes, performing pre-employment testing and background investigations, conducting interviews and reference checks, and checking licensing and certification.
Administrative Care Coordinator
Office assistant job in Topeka, KS
Job Description
Paragone Solutions is seeking an Administrative Care Coordinator to provide administrative office support to the case management team in the Kansas Army National Guard.
Responsibilities Include:
Tracking medical status of ALL assigned Soldiers as delegated by the case manager, including tracking scheduled appointments; documenting communication efforts with the Soldier, their unit, and the appropriate military provider; and collecting medical information for review by the case manager or provider.
Proper maintenance of Solider medical records in accordance with HIPAA and the Privacy Act.
Retrieve SM records in preparation of medical board packets, pre-deployment medical readiness events, and case reviews.
Ensure proper disposition of medical treatment records based upon SM's transfer across military branches of service, transfers across component, interstate transfer within the National Guard, retirement, or discharge from service.
Scrub electronic data systems, electronic health records and hard-copy health records before readiness events for early identification of non-deployable Soldiers.
Utilization of DOD and Army web-based electronic data systems necessary to review and document actions on assigned cases (e.g., MODS and MEDCHART).
Monitor MEDPROS to ensure all scheduled services are completed/updated and current medical status is reflected.
Track medical and dental appointments, contact unit and SM to remind them of appointments, and confirm attendance.
Knowledge, understanding and application of DoD, DA, NG and KSARNG regulations and policies through the application of duties.
Requirements:
Education/Experience - Associate's degree in related fields of sciences, business, or medical care and a
Minimum of 2 years relevant experience.
Demonstrated capability in health care coordination.
Experience working with community agencies.
Experience working with military personnel.
Security - Must be able to pass a national security background check for access into military electronic systems.
Possess the required technical skills and expertise to perform the above responsibilities with minimal guidance.
Extensive knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and have a working knowledge of desktop computer operations.
Must be able to travel outside the designated work area to attend medical/dental events.
Must maintain active and valid HIPAA certification.
The hourly rate for this position is $25.50 per hour, plus health and welfare fringe dollars applied towards the cost of health insurance.
Paragone Solutions, Inc. is a boutique provider of services to the Department of Defense. We are a process-oriented (i.e. ISO 9001 certified) services company that provides cybersecurity, IT training, and industrial health/occupational safety support services. Founded in 2008, we are a certified woman-owned small business and a SBA certified 8(a) firm. Paragone offers competitive salaries and a relaxed, life-friendly work environment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Associate, Back Office Solutions
Office assistant job in Topeka, KS
Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Join Aprio's Client Accounting Services team and you will help clients maximize their opportunities. Aprio is a progressive, fast-growing firm looking for an Associate, Back Office Solutions to join their dynamic team.
Accounting Associates may or may not have work experience in public or private accounting. Individuals at this level should have a basic understanding of accounting and bookkeeping. Accounting Associates will be responsible for preparation of daily work and receive guidance from designated Manager and Team Leaders.Position responsibilities:
Daily deposit verification
Invoice entry coding
Bank reconciliations
Setting up vendors
Data entry for credit cards
Assist with special projects as needed
Provide backup when needed
Contact vendors
Prepare 1099s
Process credit card payments
Qualifications:
Previous accounts payable and/or bookkeeping experience is a plus
Working knowledge of general ledger and bill pay software is a plus
Experience with double entry bookkeeping encouraged
Strong attention to detail
Ability to work well in a team environment
Ability to be flexible
Ability to handle more than one project/task at a time
Ability to learn different software and understand how they work and improve the firm in total
Ability to think critically
Proficient with Microsoft suite of products - Excel, Word, PowerPoint, Teams, Etc.
Why work for Aprio:Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.
Perks/Benefits we offer for full-time team members:- Medical, Dental, and Vision Insurance on the first day of employment- Flexible Spending Account and Dependent Care Account- 401k with Profit Sharing- 9+ holidays and discretionary time off structure- Parental Leave - coverage for both primary and secondary caregivers- Tuition Assistance Program and CPA support program with cash incentive upon completion- Discretionary incentive compensation based on firm, group and individual performance- Incentive compensation related to origination of new client sales- Top rated wellness program- Flexible working environment including remote and hybrid options What's in it for you:- Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.- Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.- Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.
EQUAL OPPORTUNITY EMPLOYERAprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.
Auto-ApplyMarket Clerk
Office assistant job in Olathe, KS
JOB FUNCTION: As a Market Clerk, you will play a critical role in providing high-quality meat products to our customers and ensuring the smooth and efficient operation of our market department. Your expertise in meat cutting and product knowledge will contribute to our reputation for delivering top-notch quality meats and exceptional service. Prospective employees should be outgoing, friendly, hard-working, dependable and a team player.
RESPONSIBILITIES:
Provide outstanding customer service
Clean equipment and sanitize daily
Meat preparations
Cut meat
Record and report accurate inventory counts
Assist all customers in their shopping
Fill meat case
Maintain digital logs
Other duties as assigned
BASIC QUALIFICATIONS:
Must be at least 18 years old or older
Must be able to work Saturdays and some evenings
Ability to work in a fast paced environment
Ability to work with others
Good interpersonal skills
Good verbal communication skills
Basic math skills are required
Previous experience is helpful but not required
PHYSICAL DEMANDS:
On feet up to 8+ hours per day
Repetitive lifting, reaching, grasping, bending, pushing, pulling, twisting, squatting
Frequently lift 0-20 pounds and occasionally lift up to 50 pounds
TYPICAL EQUIPMENT USED:
Grinders, slicers, knives, tenderizer, cooking equipment, scales
Box Bailor, stock carts, manual pallet mover
WORK ENVIRONMENT:
Exposure to varying temperatures
BENEFITS:
Sundays Off
Paid Holidays
Paid Time Off
Flexible Scheduling
Employee Discount
Weekly Pay
On-the-job, paid training
Casual Uniforms (Retail)
*EOE
RequiredPreferredJob Industries
Retail
Project Administrator/Technical Assistant
Office assistant job in Manhattan, KS
Merrick is seeking a Project Administrator/Technical Assistant for remote support. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. There is the option for flexibility as long as there is coverage during the core hours of 9:00 am ET to 4:00pm ET. Occasional overtime will be needed with short notice. This position may also require some minimal travel.
Provides specialized administrative support to the Merrick Management team and Technical Staff. Responsibilities include document control, Word processing/preparation of documents, electronic filing, copying, construction administration support, preparation of special reports, preparation of invoices, expense reports, meeting organization and coordination for special events and meetings as well as general office support. Proposal and marketing support will also be involved after successful candidate becomes familiar with Merrick approach and execution.
WHAT YOU'LL DO
* Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures.
* Create document templates and standardized document theme.
* Functions to assist with timely, quality production of technical products, both electronic and printed copy.
* Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness.
* Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms.
* Assists with staff travel arrangements, expense reporting and word processing.
* Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required.
* Create Excel and other databases and enter data.
* Contribute to project budget estimates and assure Project Administration duties are performed within budget.
* Meet with clients and take minutes at client meetings.
* Become familiar with Merrick and client information security systems and act as the custodian of controlled information.
* This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance.
REQUIRED QUALIFICATIONS
* Seven (7) years of experience working in a similar Administrative role in the client service fields.
* Experience working in regulated environments and quality programs.
* Technical and Professional Skills:
* Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc.
* Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook
* Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed.
* Desired minimum typing skills 60/wpm.
* Ability to work in a highly productive, deadline driven working environment.
* Must provide examples of experience in multitasking and adherence to deadlines.
* Demonstrate a willingness to take on new tasks and learn quickly.
* Be efficient, have the ability to problem solve and work under pressure.
* Strong customer focus and assure quality products are delivered to the customer.
* Excellent communication skills.
* Demonstrate ability to self-motivate.
* Ability to travel up to 10%.
* Client projects for this position require United States Citizenship
DESIRED QUALIFICATIONS
* Degree Requirements: High School; some post-secondary education.
* Experience working with AUTOCAD and Revit.
* Experience working with reproduction, printing and copying using Xerox and OCE equipment.
PERKS
* Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account.
* Robust Employee Referral Program.
* Annual performance and compensation reviews.
* Professional Training and Development.
* Employee Recognition Awards.
* Peer Mentor Program
* And Much More!
ADDITIONAL INFORMATION
* Apply online only. No e-mail, hard copy or third-party resumes accepted.
* At Merrick, every resume is carefully reviewed by our team of experienced human recruiters-never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage.
* Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO).
* Merrick is an Equal Opportunity Employer, including disability/vets.
* Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen.
* Seven (7) years of experience working in a similar Administrative role in the client service fields.
* Experience working in regulated environments and quality programs.
* Technical and Professional Skills:
* Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc.
* Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook
* Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed.
* Desired minimum typing skills 60/wpm.
* Ability to work in a highly productive, deadline driven working environment.
* Must provide examples of experience in multitasking and adherence to deadlines.
* Demonstrate a willingness to take on new tasks and learn quickly.
* Be efficient, have the ability to problem solve and work under pressure.
* Strong customer focus and assure quality products are delivered to the customer.
* Excellent communication skills.
* Demonstrate ability to self-motivate.
* Ability to travel up to 10%.
* Client projects for this position require United States Citizenship
* Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures.
* Create document templates and standardized document theme.
* Functions to assist with timely, quality production of technical products, both electronic and printed copy.
* Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness.
* Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms.
* Assists with staff travel arrangements, expense reporting and word processing.
* Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required.
* Create Excel and other databases and enter data.
* Contribute to project budget estimates and assure Project Administration duties are performed within budget.
* Meet with clients and take minutes at client meetings.
* Become familiar with Merrick and client information security systems and act as the custodian of controlled information.
* This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance.
Auto-ApplyUnit Clerical
Office assistant job in Manhattan, KS
Unit ClericalLocation: KANSAS STATE UNIVERSITY - 80710002Workdays/shifts: Varying shifts, days/hours (open availability preferred). More details will be provided during the interview process. Employment Type: Part-time Pay Range: $12 per hour - $16 per hour University students with restrictions on number of hours they can work, including international students, should apply for open student worker positions at the school they attend.
You can search student worker jobs here (***************
paradox.
ai/7nq0G05) Working with Sodexo is more than a job; it's a chance to be part of something greater because we believe our everyday actions have a big impact.
You belong in a company that allows you to act with purpose and thrive in your own way.
What You'll Do: As a Unit Clerical at Sodexo, you are problem solvers and detail orientated.
We will rely on your expert knowledge to identify and maintain documents.
Responsibilities include:Complete the clerical tasks assigned by the supervisor in accordance with corporate guidelines.
Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments May receive, count and deposit cash as needed Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions.
Attends work and shows for scheduled shift on time with satisfactory regularity Other duties may be assigned and can differ among accounts, depending on business necessities and client requirements.
What You Bring:Successful candidates will be team-oriented, adaptable, reliable, and nurturers of a healthy/safe working environment for all.
1 or more years of related experience Link to full Job description What We Offer: Flexible and supportive work environment, so you can be home for life's important moments.
Access to ongoing training/development and advancement opportunities to turn your job into a career Full array of benefits that support you and your family's wellbeing, including paid time off, holidays, medical, dental, vision, tuition reimbursement, 401k, discount programs, and more.
In addition to Sodexo's standard, some locations may offer additional site-specific benefits, including free "shift" meals (and/or allowances/per diems), uniforms, safety shoes, public transportation support and/or parking.
Link to benefits summary Overall, Sodexo strives to offer comprehensive summaries of our benefits packages and detailed descriptions of the positions candidates are applying for.
However, due to the contractual nature of our business, some job duties and employee benefits may vary based on the unit/work location.
We encourage you to discuss any questions about Sodexo's benefit offerings during the interview process.
Who we are: At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all.
We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate.
Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike.
We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself.
You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work.
This is why we embrace culture and belonging as core values, fostering an environment where all employees are valued and respected.
We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Should you need assistance with the online application process, please complete this form.
Field Office Technician
Office assistant job in Topeka, KS
Responsible for providing comprehensive on-site technical support and customer service leadership at CASTLE-NET program field offices. Functions as both a technical expert and customer service leader, deploying field locations to conduct IT infrastructure assessments, end-user device wellness checks, and field office service excellence initiatives. Conducts network performance evaluations, manages conference room equipment support, and ensures strict compliance with USACE IT policies. Oversees field technician team coordination, mentors junior staff, and serves as the primary liaison for customer satisfaction and service delivery. Analyzes performance results and recommends strategic improvements affecting project growth, while maintaining exceptional customer relationships and technical expertise across multiple field office assignments.
**Position Classification Summary**
Provide technical assistance to computer users. Answer questions or resolve computer problems for clients in person, or via telephone or electronically. Possesses and applies comprehensive knowledge across key tasks and high-impact assignments. Plans and leads major technology assignments. Evaluates performance results and recommends major changes affecting short-term project growth and success. Functions as a technical expert across multiple project assignments. May supervise others.
**Key Responsibilities**
+ Deploy to CASTLE-NET field offices for on-site technical support, advanced troubleshooting, and customer service leadership
+ Conduct comprehensive IT infrastructure assessments and end-user device wellness checks at field locations
+ Evaluate network performance, identify bottlenecks, and implement optimization recommendations
+ Provide advanced technical support for complex end-user device issues (desktops, laptops, peripherals, specialized equipment)
+ Troubleshoot advanced hardware and software problems requiring in-depth technical analysis and solutions
+ Check, support, and optimize conference room equipment functionality and connectivity
+ Document technical findings and create detailed IT issue tickets with recommended solutions for remote resolution
+ Ensure strict compliance with USACE IT policies, security requirements, and operational standards
+ Assist with IT equipment disposal training and environmental compliance initiatives
+ Lead field office technical support initiatives, coordinate technician activities, and mentor junior team members
+ Maintain comprehensive equipment inventory, asset documentation, and service records
+ Evaluate field office performance results and recommend major strategic changes affecting project growth and success
+ Serve as customer service leader ensuring technical excellence, customer satisfaction, and professional service delivery
+ Function as technical expert across multiple field office assignments and complex technical scenarios
+ Coordinate with IT leadership, remote support teams, and management on service improvement opportunities and initiatives
+ Conduct on-site customer training on technical best practices, equipment maintenance, and IT security
+ Facilitate communication between field offices and IT operations to resolve escalated issues
+ Develop and implement field office service improvement processes and best practices documentation
**Required Qualifications**
+ Bachelor's degree (or equivalent work experience) in Information Technology, Computer Science, or related field
+ 8+ years of experience in IT field support, user support, or technical support roles
+ Minimum 3+ years of experience in a customer service leadership or supervisory capacity
+ Excellent technical knowledge of hardware, software, networking, and troubleshooting methodologies
+ Advanced experience with IT equipment setup, maintenance, configuration, and optimization
+ Excellent problem-solving, analytical, and critical thinking skills
+ Excellent communication, interpersonal, and customer relationship skills
+ Demonstrated ability to manage multiple technical and customer service tasks effectively
+ Proficiency in remote support tools, ticketing systems, and field service management platforms
+ Willingness to travel to CASTLE-NET field office locations as required for on-site support
+ Experience managing technical operations, coordinating field technician teams, and overseeing service delivery
+ Ability to analyze field office performance results and recommend strategic improvements
+ Strong technical expertise across multiple complex project assignments and scenarios
+ Proven customer service leadership experience with demonstrated focus on satisfaction and retention
+ Ability to train, mentor, and develop junior technicians and support staff
+ Familiarity with USACE IT environment, policies, and federal contracting requirements
**Job-Specific Skills**
The following high-value technical and leadership skills are critical to success in this position:
Advanced Hardware & Software Troubleshooting & Problem Resolution, Technical Leadership & Team Mentoring, Customer Service Excellence & Satisfaction Management, Field Office Operations Management & Coordination, Network Performance Evaluation & Optimization, Emotional Intelligence & Customer Relationship Management, Conflict Resolution & Escalation Management, IT Equipment Setup, Maintenance & Asset Management, Ticketing System Management & Issue Documentation, Communication & Stakeholder Management, Performance Analysis & Strategic Recommendation Development, Team Collaboration & Cross-Functional Coordination
**Preferred Skills**
The following additional skills and certifications would enhance performance in this role:
CompTIA A+ or Microsoft Certified: Modern Desktop Administrator Certification, Customer Service Excellence Certification or Training, Technical Leadership or Supervisor Certification, Advanced Remote Support Tools & Platforms Expertise, Network Diagnostic Tools & Analytical Software Proficiency, Federal IT Policy & USACE Compliance Knowledge, Experience with Multiple Operating Systems & Platforms, Customer Relationship Management (CRM) System Expertise, Field Service Management Tools & Ticketing System Mastery, Project Coordination & Process Improvement Experience, Emotional Intelligence Development Training, Agile or Lean Service Delivery Methodology Knowledge
**Compensation Ranges**
Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.
**EEO Requirements**
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.
Physical Requirements
The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.
**Disclaimer**
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
28.51-41.35
EEO Requirements
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
Front Office Assistant
Office assistant job in Topeka, KS
At Gage Dental Group, our team is the heart of our patient-centered philosophy. We provide comprehensive general and cosmetic dentistry in a stress-free, welcoming environment, with a focus on how oral health contributes to overall well-being. From preventive care to implants, crowns, teeth whitening, and CEREC restorations, our staff works together to deliver high-quality, personalized care.
We are seeking motivated, skilled professionals who want to join a collaborative team where your expertise is valued, your growth is supported, and your contributions directly impact patients' health and confidence. At Gage Dental Group, you'll work with advanced dental technology and techniques while helping families feel at ease from the moment they walk through our doors.
If you're looking for a career in a supportive, growth-oriented environment that combines innovation, compassion, and teamwork, Gage Dental Group is the place for you.
Learn more about us at: *********************************
Job Description:
Our dental front office associates are the heart of our practice - they are the first and last impressions to be made on our patients. Our front office team plays an essential role in helping the operations of the office run smoothly and delivering best in class patient care. By joining our team, you will have:
Work-Life Balance: (Monday-Thursday 7am-4:45pm)
Time Off: Up to 3 weeks PTO + 8 Paid Holidays (PTO rolls over!)
Parental Leave: Up to 3 weeks paid
401(k) Match
Health Benefits: Medical, dental, vision, HSA & FSA + earn up to $2,000/year when selecting our quality care plans
Employee Assistance Programs: Free 24/7 support for personal, financial & legal issues
CE & Growth: SPEAR access + continuing education
Wellness Perks: $28/month gyms, 12K+ on-demand workouts when selecting our quality care plans
Pet Insurance: Flexible plans + 24/7 telehealth for your pet
Compensation: Starting at $19.50/hr
Key Responsibilities
Build and maintain productive schedules for our doctors and hygienists
Verify insurance coverage and fee schedules while completing full insurance breakdowns for patients
Complete pre-authorizations and referrals as appropriate for patients; gather all necessary information for claim processing
Coordinate financial agreements and consent forms for the patient's financial responsibility of dental treatment
Assist patients with understanding their treatment plan and increase dental case acceptance
Assist with patient check-in, registration, and maintain patient health and dental records with strong attention to detail and adherence to HIPAA Privacy Practices
Ensure efficient office operations, including distribution/response to mail, scheduling, answering and returning of phone calls, responding to patient billing inquiries, and direction of workflow as necessary
Qualifications:
Customer service experience
Dental office experienced (preferred)
Additional Information:
We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Working Environment & Physical Requirements
Working conditions include those typically seen in an office environment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times.
Office Coordinator
Office assistant job in Topeka, KS
The Office Coorindator will coordinate the daily administrative function within the branch by providing clerical and organizational support to Operations. Provides excellent customer service. Maintains accurate record keeping and providing for the proper safeguard of confidential information.
Key Responsibilities:
* Support and assist the branch in meeting goals, requests and Requirements: of the division and home office.
* Maintains policy and procedures manual regarding branch audit Requirements:.
* Coordinate audit procedures for the branch.
* Process manual municipal and commercial bills.
* Enter new residential accounts and work orders into ERP system.
* Handle customer questions in person and via the telephone.
* Process credits and sales adjustments up to the established limit.
* Pick up and sort incoming mail.
* Prepare all month end reports including; landfill accrual, commodity, etc and ensure reports are completed accurately and timely.
* Ensure affirmative action logs are accurate and complete and sent to Human Resources quarterly.
* Order and maintain the inventory relating to safety and all office supplies through ERP system.
* Assist in training of new staff on branch procedures, customer service, computer systems, etc.
* Enter changes to customer accounts or any customer concerns into Tower.
* Assist Collections Department as needed.
* Oversee proper application of established employee regulations and policies within the office and provide proper safeguard of confidential information.
* Ensure accuracy of all billing including roll-off work orders and process manual billing accounts into the system.
* For areas with Landfill responsibilities, responsibilities including: weigh in and outs, scale testing, verification of hauling accuracy and other duties as required.
* Ensure that reception area is neat and orderly.
* Assist shop with administrative duties as needed.
* Back-up on incoming calls and direct messages to appropriate personnel.
* Address customer concerns and resolve problems as they arise.
* Maintain a positive attitude and promote our corporate image by focusing on good customer service, cooperation, employee partnership, clear and positive phone manners and paying attention to detail.
* Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
* Perform other duties and responsibilities as required or requested by management.
Knowledge, Skills, and Abilities:
* Associates Degree or equivalent from two-year college or technical school.
* Two (2) to four (4) years related experience and/or training
* Equivalent combination of education and experience.
* Proficient in Microsoft Word, Excel, and Microsoft Office.
* Experience with AS400 and Tower preferred.
* Excellent interpersonal skills.
Physical/Mental Demands:
* Visual Requirements: include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
* Possess ability to regularly lift/move up to 10 pounds and occasionally lift/move up to 20 pounds.
Working Conditions:
* Work in indoor office environment 95% of the time.
* Noise level is usually moderate.
#GFLTalent
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact *******************************
Auto-ApplyOffice Specialist II
Office assistant job in Manhattan, KS
The ELP Office Specialist serves as the first point of contact for many international students, scholars, and visitors preparing to study at Kansas State University. The position performs a combination of routine clerical functions, as well as pro...
* 520911
* Manhattan, Kansas, United States
* International Programs
* Staff Full Time (Unclassified - Regular)
* Closing at: Jan 20 2026 - 23:55 CST
* On-site
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About This Role
The ELP Office Specialist serves as the first point of contact for many international students, scholars, and visitors preparing to study at Kansas State University or looking for assistance. The position performs a combination of routine clerical functions along with providing a welcoming presence for international guests.
This position performs a variety of routine customer service, clerical and administrative duties according to established procedures. Works collaboratively with department staff to manage office duties and support senior staff in the accomplishment of their duties. Works under supervision, but may be required to provide guidance and train others as needed. This position reports to the appropriate administrator.
About Us
Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off - vacation, sick, and holidays. To see what benefits are available, please visit: ************************************
Worksite Description
This position is On-site.
All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.
What You'll Need to Succeed
Minimum Qualifications:
* Requires one year of relevant experience. Requirements may be met through a combination of education and experience.
Preferred Qualifications:
* Two or four year college degree preferred
* Experience working with non-native English speakers and meeting the needs of international student population
* Training and 1+ year experience in general office, clerical and administrative support work
* Training and experience with Microsoft Office Suite (Excel, Word and PowerPoint)
* Good knowledge of Microsoft Excel and related data manipulation and analysis
* Experience with social media and basic web publishing
* Ability to work in fast paced and changing environment
Sponsorship eligibility:
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship
How to Apply
Please submit the following documents:
* Letter of interest
* Resume
* List of 3 or more professional references
Application Window
Applications close on: January 20th, 2026
Anticipated Hiring Pay Range
$14.54 - $18.17/hour
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Why Join Us:
Kansas State University offers a supportive and inclusive community, dedicated to your professional growth. While specific benefits may vary by position, many roles come with comprehensive packages that support your well-being and work-life balance, including health and life insurance, retirement plans, and generous paid time off. To learn more about benefits that are available for various positions, visit our benefits overview page.
Work Authorization:
Applicants must be currently authorized to work in the United States at the time of employment.
Equal Employment Opportunity:
Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.
Remote and Hybrid work options:
Some positions are eligible for remote or hybrid working arrangements. An employee who is working in a remote or hybrid capacity for K-State must reside within the United States in order to comply with all federal and state laws, filings, or tax requirements. Remote and hybrid work arrangements are not available for anyone who resides in the state of Idaho.
Relocation to Kansas:
Kansas participates in the MakeMyMove program, which connects eligible newcomers with participating communities offering financial incentives, housing support, and local perks to help make your move easier and more rewarding. If relocating you can visit the site apply online for the program incentives.
Background Screening Statement:
Upon acceptance of a contingent offer of employment, a candidate may be subject to a background check per K-State's background check policy.
Interview Preferences:
Kansas State University honors interview preferences for qualified applicants who are veterans or individuals with disabilities. Eligible applicants who meet the minimum qualifications, submit all required application materials, and submit required preference documentation by the closing date on the job advertisement will be granted a first-level interview.
The disability and veteran interview preferences do not apply to student employment positions, temporary positions, athletics positions, academic and administrative department heads*, positions that require licensure as a physician, and positions that require that the employee be admitted to practice law in Kansas.
* Heads of Departments refers to any individual holding a primary leadership role responsible for the overall strategic direction, management and operational oversight of a recognized academic or administrative unit within the university.
To learn more about interview preferences at K-State, please visit our interview preferences page.
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Administrative Assistant
Office assistant job in Topeka, KS
Under the direction of the Business Manager, this position provides administrative support for all levels of location staff. The Administrative Assistant is responsible for assisting in daily office needs and managing and distributing information among necessary internal and external customers.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and responsibilities may be assigned.
Administrative Responsibilities:
1. Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department.
2. Works collaboratively with others in the accomplishment of joint tasks and common objectives. 3. Assists senior staff with all administrative activities as requested with little direction.4. Performs other clerical duties as needed, such as filing, photocopying, and collating.
5. Creates and maintains databases and spreadsheet files.
Ticketing Related Responsibilities:1. Assists in the overall operation of the ticket office by answering ticket questions over the phone.2. Assists in selling tickets and is responsible for proper cash and CC handling procedures.Other Responsibilities1. Assists with minor marketing tasks; distribution of marketing materials, the collection of marketing data as it relates to ticket sales by demographic or other targeted data collection initiatives. 2. Composes and prepares confidential correspondence, reports, and other complex documents as directed.
3. Dedicated to meeting and/or exceeding the expectations and requirements of internal and external customers
4. Consistently exhibits courteous, respectful, non-defensive and appropriate communications and presents information in a concise and understandable format
5. Attendance during regularly scheduled hours and weekend or holidays as event schedule demands.
SUPERVISORY RESPONSIBILITIES
This position does not have any direct supervisory responsibility. Intermittent event related supervisory tasks may be assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. A basic knowledge of business management practices and procedures.
2. Ability to exercise sound judgment and make proper decisions in handling incidents at all types of events.
3. Ability to communicate in a clear and concise manner, both orally and in writing.
EDUCATION and/or EXPERIENCE
1. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
2. Experience working in a computer network environment utilizing Microsoft Word and Excel programs.
3. Demonstrated knowledge of computerized ticketing systems; accounting and finance procedure including record keeping and reconciliation.
4. Able to work flexible schedules including evenings, weekends, and holidays.
LANGUAGE SKILLS
1. Ability to write reports, business correspondence
2. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
3. Ability to speak and understand English.
MATHEMATICAL SKILLS
1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
2. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures ; ability to grasp and interpret the meaning of material; ability to use learned material in new and concrete situations; ability to break down material into its component parts so that its organizational structure can be understood; ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment; ability to put parts together to form a new whole or proposed set of operations; ability to relate ideas and formulate hypotheses; ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards; ability to appraise judgments involved in the selection of a course of action; ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.
CERTIFICATES, LICENSES, REGISTRATIONS
1. None specified for this position.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. While performing the duties of this job, the employee is regularly required to talk or hear.
2. The employee frequently is required to sit and reach with hands and arms.
3. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.
4. The employee must occasionally lift and/or move up to 25 pounds.
5. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles.
2. The noise level in the work environment is usually moderate; however, during some events, can become quite loud.
VenuWorks is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
OFFICE ASSISTANT II
Office assistant job in Topeka, KS
Under general supervision, this position performs a variety of clerical duties including: copying reports and other documents, scheduling appointments and greeting customers. Operates and performs simple maintenance on a variety of standard and unique office machinery.
Performs other duties as assigned.
This position is supervised by the Office Manager II and/or Solid Waste Deputy Director.
MINIMUM QUALIFICATIONS: High School Diploma or GED Certificate.
One (1) year of clerical experience or one (1) year of experience in the Office Assistant I classification.
Three (3) semester hours of college course work from an accredited college or university or ninety (90) clock hours from an accredited vocational school in business, office administration or closely related field may be substituted for the required experience.
Required to type thirty-five (35) words per minute.
Full Description in PDF: ************
snco.
us/Home/DownloadJobDocument?job DocumentId=1141
Administrative Assistant (NBAF AO)
Office assistant job in Manhattan, KS
Job DescriptionDescription:
Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.
ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it's about delivering on our commitments.
We are looking for Administrative Assistant who will provide administrative support services to U.S. Department of Agriculture (USDA), National Bio-Agro Defense Facility Administrative Officer (AO) in Manhattan, KS. The mission of NBAF includes research, diagnosis and training for animal diseases foreign to the U.S. for the purpose of protecting American agriculture and domestic food sources from their potentially devastating effects. NBAF is vital to successfully protecting U.S. agriculture from the intentional or non-intentional introduction of foreign animal diseases such as Foot-and-Mouth disease. These positions support the biocontainment facilities at NBAF and may require entry into BSL-3, BSL-3e, BSL-3ee, BSL-3 Ag, and BSL-4 labs. and require additional layers of personnel security requirements.
Essential Duties and Responsibilities:
The primary responsibilities of the position will include but not limited to:
Compiles, consolidates, checks, and arranges funding data in requests to cover projected annual operating expenses.
Reviews, analyzes and prepares financial data and estimates for annual budget preparation documents, based on historical data, recurring costs, and annual guidance.
Investigates issues, corrects errors, and reports account discrepancies, incorporating information on pending allocations and estimates.
Utilizes and manipulates many independent systems in order to create, modify, and reconcile complicated data; interprets often-conflicting data, and formulates solutions to resolve complex budgetary issues.
Analysis of expenditures, funding arrangements, and trends from a cost standpoint such as services, utilities consumption, operation and maintenance of buildings, and inflationary costs for use in managing programs and forecasting future requirements.
Receives and reviews obligating documents such as purchase orders, travel vouchers, utilities, requisitions, and contract documents and reviews for accounting code information, making appropriate corrections where required.
Conducts monthly reconciliations of documents (and entries), verifying the completeness and accuracy of the accounting data and taking timely corrective action where required.
Works closely with the Administrative Officer providing support and guidance in performance management, real property, personal property, travel, and personnel security requirements.
Accesses confidential information used for detailed business analysis of operation management dealings.
Provides technical and analytical support to the location's management team for planning and coordinating the business management activities.
Participates with the Administrative Officer in providing advisory services through the formulation and implementation of administrative management policies and procedures, operations, goals, and objectives.
Works closely with the Administrative Officer and NBAF management officials to ensure business needs of the customers are achieved.
Ensures NBAF complies with USDA and Federal regulations when reporting and disposing of Federal Assets.
Maintains personal property accountability by ensuring accountable assets are properly barcoded and updated in USDA's inventory management system.
Provides advisory services to managers and employees on performance management policies.
Coordinates end of rating period processing for performance appraisals and ensures mandatory requirements are met. Coordinates the quarterly review process.
Tracks background investigations for the NBAF to ensure individuals have and retain access to containment areas.
Reviews documents and creates portal tickets for re-investigations.
Ensures that equipment functions properly, and IT updates are completed as required.
Develops reports and performance analysis to assess needs of the organization.
Develops business plans to meet the administrative operational requirements of NBAF.
Prepares technical or non-technical reports.
Advises the Administrative Officer and management officials of proposed solutions on a variety of issues.
Discusses possible problems or anticipated changes in the methods or requirements in the administrative management arena.
Provides advisory services in monitoring and reviewing all material transfer agreements to ensure compliance with regulatory policies and procedures.
Requirements:
High School Diploma or GED is the minimum education requirement
Minimum of 2 years of experience working as an Administrative or Executive Assistant that demonstrates the following experience:
Understanding of human resource processes and documentation processing
Understanding of Federal laws and regulations
Ability to prepare and manage procurement requests
Prepare status reports upon request by Contracting Officer's Representative (COR)
Operate as an initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures
Ability to gather documentation supporting conclusion reached
Scheduling meetings and coordinating with staff
Serve as a timekeeper for facility staff.
Strong Microsoft Excel skills; Proficient Microsoft Word or financial management systems skills
Ability to follow step by step instructions
Ability to prepare and manage travel requests.
Additional Requirements:
Proficient in Microsoft Office 365 Suite, SharePoint as well as Adobe Acrobat.
Proficient in organizing and utilizing MS Teams for communications and project management.
Effective communicator in both written and oral presentations.
Demonstrates mastery of office administration skills through work experience.
Motor Vehicle or Commercial Driver's License is required.
Drug Test is required.
Financial Disclosure is required.
Department (DOJ) Security Risk Assessment approval is required.
National Agency Check with Inquiries (NACI) clearance is required.
Immunizations may be required.
Respirator fitting and certification is required.
Full-time Day Shift: Monday-Friday, 7:30 am to 5:00 pm
Pay Rate: $29.99/hr. plus H&W benefits
Benefits:
Health & Welfare Benefits
Medical, Dental & Vision Insurance 100% covered for employee
Life and Accidental AD&D Insurance
401K Retirement plan with 3% automatic contribution
Generous sick and vacation leave based on SCLS
ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Clerical Substitute
Office assistant job in Olathe, KS
Clerical Substitute DEPARTMENT/LOCATION: To be determined on as needed basis STATUS: Classified HOURS OF WORK: As needed STARTING SALARY: $15.00 hourly
CLEARANCES REQUIRED: Background Clearance, TB Test and physical The placement could be in one location for one or several days at a time. Can choose either Elementary, Middle, or High school hours.
GENERAL RESPONSIBILITIES: Working with various MS Office applications and etc. May answer telephones and support security entry to the building. Strong customer service skills required.
IMPORTANT EMPLOYMENT STATEMENT
The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.
If you have questions, please contact Substitute Services at: ***************************** or ************
Auto-ApplyAdministrative Assistant (SCLS Equiv: 01020)
Office assistant job in Topeka, KS
ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations.
Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur.
ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ******************
Job Description
ProSidian seeks an
Administrative Assistant (SCLS Equiv: 01020)
to be located in
Topeka, KS
and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region.
The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas.
The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region.
Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Kansas Field Office 444 SE Quincy Topeka, Kansas, 66683
.
In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian.
All parties involved in the service delivery process must work as a team and foster open and honest communication at all times.
Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature.
The selected
Administrative Assistant (SCLS Equiv: 01020)
shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD).
This role will be structured based on the Wage Determination 2015-5339 Revision 5 Topeka, KS
.
In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of
Administrative Assistant (SCLS Equiv: 01020)
must be in attendance.
Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment.
Days of operation are Monday through Friday.
Work schedule shall follow standard State and Federal holiday schedules.
Some positions under this contract may be eligible for telework.
However, when the
Administrative Assistant (SCLS Equiv: 01020)
employee is teleworking, they shall be fully accessible as if they are working in an office setting.
Administrative Assistant (SCLS Equiv: 01020)
-
Topeka, KS
Duties
Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region.
This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office.
Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office.
Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line.
Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing.
The person may also be responsible for management and input of the time cards for approximately 30-50 associates.
The
Topeka, KS
Administrative Assistant (SCLS Equiv: 01020)
may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures.
The
Administrative Assistant (SCLS Equiv: 01020)
Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements.
Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization.
May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director.
Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed.
Qualifications
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Additional Information
CORE COMPETENCIES
Teamwork -
ability to foster teamwork collaboratively as a participant, and effectively as a team leader
Leadership -
ability to guide and lead colleagues on projects and initiatives
Business Acumen -
understanding and insight into how organizations perform, including business processes, data, systems, and people
Communication -
ability to effectively communicate to stakeholders of all levels orally and in writing
Motivation -
persistent in pursuit of quality and optimal client and company solutions
Agility -
ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
Judgment -
exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
Organization -
ability to manage projects and activity, and prioritize tasks
------------ ------------ ------------
OTHER REQUIREMENTS
Business Tools -
understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
Business Tools -
understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
Commitment -
to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
Curiosity -
the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
Humility -
exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
Willingness -
to constantly learn, share, and grow and to view the world as their classroom
------------ ------------ ------------
BENEFITS AND HIGHLIGHTS
ProSidian Employee Benefits and Highlights:
Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:
Competitive Compensation:
Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
Group Medical Health Insurance Benefits:
ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
Group Vision Health Insurance Benefits:
ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
401(k) Retirement Savings Plan:
401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
Vacation and Paid Time-Off (PTO) Benefits:
Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given.
Pre-Tax Payment Programs:
Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
Purchasing Discounts & Savings Plans:
We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis.
Security Clearance:
Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials.
ProSidian Employee & Contractor Referral Bonus Program:
ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program.
Performance Incentives:
Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support.
Flexible Spending Account:
FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA.
Supplemental Life/Accidental Death and Dismemberment Insurance:
If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only.
Short- and Long-Term Disability Insurance:
Disability insurance plans are designed to provide income protection while you recover from a disability.
------------ ------------ ------------
ADDITIONAL INFORMATION -
See Below Instructions On The Best Way To Apply
ProSidian Consulting is an equal opportunity employer and considers qualified applicants for
employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.
ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status.
Furthermore, we believe in "
HONOR ABOVE ALL
" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work.
FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************.
ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED
.
Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.
Easy ApplyAdministrative Assistant (SCLS Equiv: 01020)
Office assistant job in Topeka, KS
ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations.
Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur.
ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ******************
Job Description
ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Topeka, KS and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Kansas Field Office 444 SE Quincy Topeka, Kansas, 66683.
In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature.
The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-5339 Revision 5 Topeka, KS.
In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of Administrative Assistant (SCLS Equiv: 01020) must be in attendance.
Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting.
Administrative Assistant (SCLS Equiv: 01020) - Topeka, KS Duties
Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region.
This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office.
Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office.
Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line.
Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing.
The person may also be responsible for management and input of the time cards for approximately 30-50 associates.
The Topeka, KS Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures.
The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements.
Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization.
May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director.
Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed.
Qualifications
M
inimum Qualifications: Three or more years in an administrative capacity, preferably with a Government Agency or Government Contract.
SCLS Equivalent: 01020 - Administrative Assistant
Additional Information
CORE COMPETENCIES
Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader
Leadership - ability to guide and lead colleagues on projects and initiatives
Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people
Communication - ability to effectively communicate to stakeholders of all levels orally and in writing
Motivation - persistent in pursuit of quality and optimal client and company solutions
Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
Organization - ability to manage projects and activity, and prioritize tasks
------------ ------------ ------------
OTHER REQUIREMENTS
Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
Willingness - to constantly learn, share, and grow and to view the world as their classroom
------------ ------------ ------------
BENEFITS AND HIGHLIGHTS
ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:
Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given.
Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis.
Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials.
ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program.
Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support.
Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA.
Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only.
Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability.
------------ ------------ ------------
ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply
ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.
ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status.
Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work.
FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************.
ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED.
Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.
Easy ApplyAdministrative Assistant
Office assistant job in Topeka, KS
Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator.
Responsibilities:
Self-motivated and accountable
Excellent customer service skills
Ability to work under pressure
Excellent organizational and follow through skills
Detail oriented
Excellent written and verbal communication skills
Multi-task effectively
Have reliable vehicle
Real Estate Experience A Plus
MS Office: Word, Excel, PowerPoint, and Publisher
Adobe Acrobat
Adobe Photoshop
Mac/Windows operating systems.
Required:
Be very comfortable with systems and putting systems in place
Answer calls
Schedule meetings and manage calendars
Perform miscellaneous errands
Familiar with marketing and social media
General printing and scanning of materials
Minimum of 2 years experience
Please include a Cover Letter as well as the results of your test
BENEFITS
Medical, Dental and Vision Insurance
Financial Planning
Life Insurance
Disability Insurance
Long-Term Care Insurance
Administrative Assistant
Office assistant job in Topeka, KS
Position: Administrative Assistant Department: Finance Reporting to: VP of Finance Location: Topeka, KS - Onsite Overview: We are seeking a highly organized and detail-oriented individual to support our Finance team. As the Finance Administrative Assistant, you will handle a variety of tasks including managing the CFO and VP of Finance's schedules, coordinating meetings, and preparing confidential correspondence. The ideal candidate will possess excellent communication skills, proficiency in Microsoft Office software, and the ability to multitask effectively. You'll also set up customers and vendors in our ERP system, organize daily reports, and assist with month-end processes, thriving in a fast-paced environment. What you'll do:
Coordinate the CFO and VP of Finance calendars and schedule meetings.
Set up and maintain customer and vendor data in the ERP system, ensuring accuracy and compliance.
Reserve conference rooms, arrange catered meals, and organize meeting logistics.
Prepare and submit expense reports, confidential correspondence, and month-end operational reports.
Handle incoming/outgoing mail, organize department activities with the Fun Committee, and support team efficiency.
Assist with special projects, including training support and process improvements as directed by management.
Maintain strict confidentiality and perform additional duties as assigned.
Experience you'll bring:
2-3+ years administrative support experience
Excellent customer service skills
PC knowledge, including MS Word, Excel, Outlook, Visio, PowerPoint, and the ability to learn other systems as necessary
Ability to manage multiple tasks in a fast-paced environment
Ability to participate effectively as a team member
Ability to take initiative and work independently
Ability to communicate effectively with all levels of internal and external customers
Ability to interact effectively with other departments to assure a team environment
Detail-oriented, motivated, dependable, and quality-oriented
Ability to stay organized
Bonus Points:
Bachelor's degree in a related field
What you'll get:
Amazing benefits, including medical, dental, vision, and 401k (with matching options)
Generous PTO package from your start date
Access to an on-site café, gym and primary care
Continuous personal and professional development opportunities
Recognition for hard work & exemplary performance
Employee-sponsored events…and more!
Who We Are: Advisors Excel is a fast-paced, innovative company that seeks to service independent financial advisors in a multitude of areas within their business. From operational functions to sales and marketing, our end goal is to help continually grow advisors' businesses nationwide. We thrive on watching them succeed. Not only does AE want to see the success of our advisors, but also our employees. We have high expectations from them to continually move our business forward. We are on the hunt for positive people who thrive on hard work and in a collaborative team environment. If this sounds like you, then what are you waiting for? We want you to join our team! Advisors Excel is an Equal Employment Opportunity Employer. Everyone is welcome here as an inclusive workplace, our employees are always comfortable bringing their true selves to our offices daily. #LI-RH1