Office assistant jobs in Utica, NY - 434 jobs

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Training & development Vision insurance Benefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Job Summary We are looking for an Automotive Parts Assistant to join the team at our busy auto parts center. If you are a mechanically-inclined automotive professional with strong customer satisfaction and communication skills, we want to hear from you. As the Automotive Parts Assistant, you will be responsible for duties ranging from helping customers, service technicians to tracking inventory. You will use your skills to secure the best prices on inventory and ensure a consistent balance between supply and demand. To succeed in this role, you must be highly organized and have in-depth knowledge of automotive parts. Responsibilities Maintain consistent inventory levels of parts to ensure auto repairs and sales can move forward without delay. Record and track auto parts sales and repair work Maintain auto parts warranty information Hire and manage auto parts department employees Provide assistance, when necessary, with promotions or marketing efforts to increase sales Ensure all parts ordered meet the quality standards of the company Secure best available pricing on automotive parts using strong negotiation and communication skills Qualifications High school diploma or GED equivalent required At least one year of experience in auto repair or auto parts sales is required Experience is preferred Strong customer service, administrative, and organizational skills Deep knowledge of automotive parts and industry

Temp To Full-Time We are seeking a professional, detail-oriented Legal Administrative Assistant with prior experience as a legal assistant or experience working in a professional office environment. This role is ideal for someone who excels at organization, communication, and multitasking in a fast-paced office setting. Responsibilities Answer and professionally manage incoming calls on a multi-line phone system Greet and assist clients and schedule appointments Open, sort, and distribute incoming mail Maintain organized filing systems (physical and electronic) Prepare and type correspondence and legal documents Assist with general office organization and administrative support Qualifications Prior experience as a Legal Assistant, Legal Secretary, or in a professional office environment Strong professional written and verbal communication skills Excellent attention to detail and organizational abilities Proficient typing and document formatting skills Ability to manage multiple phone lines and tasks simultaneously Reliable, self-motivated, and comfortable working independently Schedule Monday-Thursday: 8:00 AM - 5:00 PM Friday: 8:00 AM - 3:00 PM 30-minute unpaid lunch break Compensation $20-$23 per hour, based on experience Benefits (Upon Permanent Hire) 100% employer-paid medical insurance 401(k) retirement plan

JOB SUMMARY: Working under the direction of the Business Office Director and the Reception Supervisor. Responsible for the timely and accurate entry of patient demographic and insurance information into the EPIC system. All other tasks that may be assigned to maintain thorough overall operation of the reception department. DUTIES & RESPONSIBILITIES: JOB SUMMARY: Working under the direction of the Business Office Director and the Reception Supervisor. Responsible for the timely and accurate entry of patient demographic and insurance information into the EPIC system. All other tasks that may be assigned to maintain thorough overall operation of the reception department. DUTIES & RESPONSIBILITIES: Obtain cash bag from the Reception Supervisor's office at beginning of shift. Count cash bag three times daily (beginning, mid-day and end of shift) and verifies total by running an adding machine tape. Label the tape with cash bag letter, user name, date and time. Greet each and every patient at registration check in using SDMG approved scripting for optimal patient service. Complete full Check In of the patient utilizing the Department Area Report (DAR) in the EPIC system. a. Verify all demographic information with patient, or patient's representative. Accurately enter all applicable information and/or changes. b. Verify Guarantor information with patient, or patient's representative. Accurately enter all applicable information and/or changes. c. Verify insurance information with patient, or patient's representative. Utilize Real Time Eligibility (RTE), review the RTE Results, and accurately enter all applicable information and/or changes. d. Obtain and scan patient's photo ID and insurance cards, as necessary. e. Obtain patient's electronic signature on all required documentation, as necessary. Makes sure patient receives any literature necessary for HIPAA. f. Take co-pay and/or payment, as applicable, accurately enter the payment into EPIC and provide the patient with a receipt. 5. Communicate with clinical staff as necessary. (Example: non-par insurance, appointment requests, script pick up, etc.) 6. Responsible for working the assigned Reception Area Work Queue every day to clear up the previous day's errors and communicating any error that remains unresolved to the Reception Supervisor, or designee. 7. Perform daily cash out utilizing Cash Drawer function in EPIC system to balance all payments received and balance of the cash bag. Any discrepancies to be reported to the Reception Supervisor, or designee, immediately. 8. Responsible for supplies and/or materials needed at reception desk are ample. Keeping the desk neat, organized and clean. 9. End of shift cash out in Reception Supervisor's office by logging the Cash Drawer totals to be validated by Supervisor, or designee. 10. Exhibit excellent communication, organizational and customer service skills. Maintain a professional appearance and display a positive attitude. 11. Attends any and all required training, seminars, etc., including written exams and/or videos. (Example: OSHA, EPIC upgrades) 12. Responsible to communicate to Reception Supervisor, or designee, any work related issues regarding the reception functions. 13. Responsible to perform additional duties as assigned. 14. May be exposed to hazardous drugs. 15. Attends OSHA training upon initial employee orientation and annually completes an OSHA competency. RELATIONSHIP WITH OTHERS: Must work well with patients, teammates, and staff of both the business office and the clinical departments. Requirements EDUCATION/EXPERIENCE/KNOWLEDGE: Graduated from High School or completed GED requirements. PHYSICAL REQUIREMENTS: Requires sitting, standing bending and reaching. May require lifting up to 20 pounds. Requires manual dexterity sufficient to operate standard office equipment such as computer, fax, calculators and telephone. Requires normal hearing and vision. Salary Description $18.00 - $27.00 an hour based off experience

RMS Inc. is looking for a Manufacturing Administrative Assistant to join our team. The Adminstrative Assistant - Manufacturing position provides operational support with responsibilities covering a wide array of activities. This position supports many current and new developing tasks and/or projects. This position is an on-site Full-Time 40+ hours a week at our Blading Services Facility, located in Canastota, NY. Primary Role: Document Control and email correspondence filing. Receive and enter timecards into JobBoss. Receive employee PTO requests and facilitate entry in ADP. On a weekly basis review JobBoss. reports with Manager of Operations and upload to SharePoint accordingly. Review and provide location specific reporting. Assist with Customer packing lists/shipping documents. Make copies for job files. Manage all shipping and receiving documents along with the pending folders. Receive packing lists and ensure that someone has reviewed/approved the shipment and then receive it in JobBoss and make notations if everything was not received. Save copies of Tickets/POs to respective job folders. Receive customer orders or new sales orders written/verbal. Open/assign job numbers. Create job folders and shop traveler/work packet. Create daily open jobs report and distribute. Once the job is shipped/completed, ensure all documents are in job folder. Assist and coordinate safety training with HR/Safety as well as 3rd party providers. Coordinate paperwork for safety drug testing as needed. Assist shop operations including Manager of Operations. Order office supplies and maintain the supply inventory. Assists with the New Hire Process for all locations to include setting up pre-hire testing, entering new hires in ADP, conduct new hire orientation, and schedules first week orientation meetings. Recruiting including but not limited to, phone screens and interview scheduling. Greet customers and answer company phones. Assist HR with event planning. The above list of activities is not all inclusive but a general representation of the requirements of the Administrative Assistant. This list is subject to change based on the needs of the company. Required Experience & Qualifications Proficient with Microsoft Office Suite or related software. Must have basic knowledge of Excel formulas, Microsoft Outlook, and formatting knowledge in Word. ADP Workforce Now and JobBoss experience is preferred but will train. Minimum 2- 4 Years of related experience in an office environment Required Education: High School Diploma / GED from an accredited school or institution. Additional Requirements: The position will be based full time at our Blading Services Facility 40 Madison Blvd Canastota, NY 13032 Base Hours 7:30 a.m. to 4:30 p.m. Monday - Friday This is a full-time position, with a minimum expectation of 40+ hours per week. Additional hours, including evenings or weekends may be required based on business needs. Travel time is expected to be 0 - 2%. Must be able to pass pre-employment Drug, Alcohol and Background check and clear of any felonies. This position can be required to participate in the company random drug and alcohol screening policy. Ability to lift 30 lbs. WORK ENVIRONMENT Office Environment on a regular basis. While performing the duties of this position, the employee may enter a shop environment and will be exposed to moving mechanical parts. While the work area may be described as generally clean, safe, and "not loud", there will be machine operations that generate moderate noise and metal particles.

SUNY Upstate Urology Clinic is seeking a Clerical Specialist II to be apart of the Urology Team at Upstate's Community Campus. Key Responsibilities: * Provide clerical support in the Ambulatory Care setting. * Perform standardized patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information is correct and updated in the system. * Work with/advise patients on insurance carrier requirements including services not covered and obtains documentation, collects patient co-pays. * Obtain insurance authorizations, referrals, and manages denial processes. Understands the need for ABN's and Waiver of Liability patient signatures. * Attends education on insurance changes and updates. * Use of computer systems such as Epic, Microsoft applications, etc. as needed. * Generate routine forms and other documentation. * Answers telephone, prioritizes incoming mail, faxes and correspondence. * Accepts assignments to other areas as needed. Minimum Qualifications: * Associate's degree and two (2) years relevant clerical experience or an equivalent combination of education and experience. * Computer skills and keyboarding are necessary. * Ability to maintain good public relations with patients, visitors, co-workers and other individuals. * Excellent written/oral communication skills required. Preferred Qualifications: Knowledge of medical billing and experience in an ambulatory administrative setting preferred. Work Days: Monday-Friday, 8:00 am - 4:30 pm (No Weekend or Holidays) Message to Applicants: Salary Range: $41,600-$52,478, DOE Recruitment Office: Human Resources

The Utica City School District's mission is to ensure that all students succeed and are well-rounded, with knowledge, skills, and character to be productive members of society. The District's vision is that students can reach their goals and find academic success through a variety of pathways and with different levels of support. About the Utica City School District: The Utica City School District serves a community of approximately 64,500 city residents in an urban and multi- cultural environment with a current enrollment of roughly 9,644 students in its 13 schools __ Proctor High School, Donovan Middle School, JFK Middle School and 10 elementary schools. The District's greatest asset is its diversity, with more than 50 languages spoken and 16% of students being English language learners. Elementary - The District's elementary schools integrate a vibrant curriculum across all grade levels and subject areas, aligning with the New York State Learning Standards. The District is also investing in the realignment of math goals, instruction and curriculum to focus on research-based best practices in mathematics that are proven to increase student performance outcomes. In all subject areas, there is an understanding that developing foundational skills will support students in bridging gaps in learning. Students are provided with a well-rounded curriculum focused on fostering academic and social/emotional competencies that will carry them through their academic career. Middle School - The focus at the District's middle schools is to ensure that students are provided with equitable opportunities to successfully transition from elementary to high school. Both middle schools offer opportunities for students to succeed at every learning level, with dedicated classes for English Language Learners and students with disabilities, as well as honors/advanced studies. The Family and Career Sciences and Technology programs have incorporated science, technology, engineering and math topics into each curriculum to help prepare students for the Career and Technical Education opportunities available at the high school. High School - Proctor High School provides numerous avenues for students to achieve the District's vision. This is accomplished through supportive and adaptive special education and English language learner programming, a robust honors and Advanced Placement curriculum, and partnerships with post-secondary institutions including Mohawk Valley Community College and Syracuse University's Project Advance. The District most recently embarked upon a groundbreaking initiative working with community and business partners to create innovative Career and Technical Education programming for its high school students. Proctor's Naval Junior Reserve Officers Training Corp (NJROTC), music, art and drama programs, along with numerous extracurricular activities and athletics, offer additional avenues to showcase students' talents and interests and support them throughout their school experience. DISTINGUISHING FEATURES OF THE CLASS: This work involves performing routine clerical duties or assisting in the performance of more difficult or responsible clerical work requiring full-time or substantial part-time operation of a keyboard. The work is performed under direct supervision with detailed instructions given for new or difficult assignments. The duties of a Typist are similar to those of a Clerk except that a Typist must have the ability to type at an acceptable rate of speed. Does related work as required. TYPICAL WORK ACTIVITIES: (Illustrative only) Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, schedules, reports, titles searches, judgements, index cards, time cards and similar materials; Types materials from copy, rough draft, longhand, etc.; Files correspondence, memos, reports and other materials; Makes entries on cards, bills or in ledger from original sources; Makes arithmetical computations of fees and taxes; Answers telephone, providing information to callers, takes messages, makes appointments; Collects fees and accounts for monies received; Addresses envelopes; Indexes materials and performs simple record keeping tasks; May act as a Secretary to an official where assignments are limited in scope; Operates calculator, computer and other related office equipment as ; Uses judgment and experience in making decisions in accordance with established policies and procedures; May substitute for other clerical staff members during absences, lunch breaks, and in the event of illness or absence; Performs a variety of related duties as necessary and as requested. REQUIRED KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to type accurately at a satisfactory rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; good judgment; neatness, accuracy, tact and courtesy. Physical condition to commensurate with the demands of the position. MINIMUM QUALIFICATIONS: NOTE: Graduation from High School and two (2) years of experience in a clerical position involving typing; OR Graduation from High School or the possession of a High School Equivalency Diploma and completion of a course in typing. Experience in typing must be an integral part of the position. If it is determined that the typing experience is out-of-title, incidental, overlapping, enhanced or fabricated, it will not be used to qualify for appointment to this title. Additional Requirements: Applicants must be appointed based on eligilbity list from Civil Service. If no list exists, applicants are appointed provisionally and must pass the civil service exam when it is administered; Fingerprinting Clearance - see additional information on our website under the Department of Human Resources Must comply with Civil Service Law; and, Must be a resident of the City of Utica. Please Note: The Utica City School District is affiliated with the City of Utica Department of Civil Service. We are an Equal Opportunity Employer which fully and actively supports equal access for all regardless of Race , Color, Weight, National Origin , Ethnic Group, Religion, Religious Practice, Disability , Sexual Orientation, Gender, Age, Veteran Status or Genetic Information.

Rotational Assistants are based in the mailroom and service the company across all departments. They complete ad-hoc projects and temporarily cover desks while regularly assigned assistants are away. The primary responsibilities will be those normally associated with the position of Rotational Assistant and as assigned from time to time by the Company. The nature of this entry-level position requires that the Rotational Assistant build foundational skills through the diversity of experience in working and training on different desks across departments. Rotational Assistants are required to rotate desks as requested and are expected to apply to and accept open desk opportunities, as they become available, regardless of the department. The position also entails assisting with a variety of daily administrative office tasks. Essential Responsibilities: Distributing mail across the building Running errands around Beverly Hills Maintaining schedules with high attention to detail Covering desks for regularly assigned assistants Completing department projects Reading and summarizing scripts for agents Applying to and interviewing for desks immediately upon being placed in the floater pool Core Competencies: Must be detail oriented and able to handle complex instructions with care and follow-through Must be an excellent multi-tasker and have proven problem-solving abilities Demonstrates accuracy and thoroughness in execution of assigned tasks Friendly, open, professional demeanor with ability to maintain confidentiality at all times Ability to adapt to changes and work in a fast paced, demanding environment Dependable and proactive. Able to prioritize the workload and use time efficiently Strong understanding of and enthusiasm for the entertainment industry Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

WellNow Urgent Care takes pride in creating an environment filled with meaningful work and opportunities by investing in our colleagues. We offer competitive salaries and a comprehensive benefits package which includes numerous continuing education options. WellNow has over 150+ locations across New York, Illinois, Indiana, Michigan, Pennsylvania and we are continuing to grow! That means our colleagues can transfer facilities in any of the markets we serve. We are committed to offering our patients the best care by adding talented healthcare professionals. Salary: * Starting at $17 per hour At WellNow Urgent Care you'll enjoy: * Competitive salary * Parental leave * Continuing education opportunities * Medical benefits, including vision coverage, FSA/HSA options, and prescription drug coverage * 401(k) plan with a company match for your future financial security * Free urgent care visits for you and your immediate family members * Scrubs provided to ensure a professional and comfortable work environment * Opportunities for promotional growth as we continue to expand our presence * Monthly bonus based on your performance and productivity Responsibilities * Greets and registers patients * Answers and appropriately triages phone calls * Takes payments for visits * Printing, scanning, and faxing reports * Other front desk responsibilities as assigned * 0-25% Travel Requirements Minimum Education and Experience: * High School Diploma or equivalent required * Associates degree preferred * Ability to manage high call volume * Desire to exceed customer service expectations WellNow is an EOE.

Salary $15.60 - $ 18.31 / hourly Overview Receptionist - Elderwood at Hornell $15.60 - $18.31/hour | Daytime Hours At Elderwood, our mission is People Caring for People, and our values-Integrity, Collaboration, Accountability, Respect, and Excellence-guide everything we do. As a Receptionist, you play a vital role in creating a warm, professional, and welcoming experience for residents, families, and visitors alike. We are seeking a friendly, organized, and dependable Receptionist who enjoys being the first point of contact and thrives in a people-centered environment. Pay & Earning Opportunities: Hourly pay: $15.60 - $18.31 Higher rates available based on experience Why Choose Elderwood at Hornell: Competitive compensation and incentive programs 401(k) with employer match PTO and holiday package Full suite of health benefits Tuition reimbursement programs Employee referral bonuses Supportive leadership and a respectful, team-oriented culture On-site parking and employee appreciation initiatives Receptionist - Position Overview: Receptionists are an integral part of daily life at Elderwood, representing the organization in a friendly, helpful, and professional manner while supporting administrative and front-desk operations. Responsibilities Responsibilities include: Answering multi-line phones and greeting visitors courteously Directing calls and visitors to appropriate staff members Sorting and forwarding mail, including mail for discharged residents Delivering newspapers to residents Assisting with transportation of residents as directed Collecting fees and maintaining records for guest tickets and special events Managing conference room reservations Performing typing and copy machine assignments Supporting general office operations as needed Qualifications Receptionist: Experience with answering multi-line phone lines. Office experience and good typing skills required. Proficiency in Microsoft Office programs preferred. Knowledge of office machines and equipment preferred. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

The Student Office and Event Assistant will provide administrative support to the Undergraduate Research Office, assisting with office operations, data management, and event coordination, particularly in the planning and execution of the Intersections Poster Session. Key Responsibilities * Provide general office support, including data entry, document preparation, and correspondence. * Assist in event planning and logistical coordination for the Intersections Poster Session. * Communicate effectively with students, staff, and faculty, ensuring smooth office operations. * Utilize Microsoft Office (Word and PowerPoint) and Google Workspace for administrative tasks. * Maintain a professional and welcoming demeanor while interacting with the university community. * Work both independently and collaboratively, following instructions with attention to detail. * Handle light physical tasks, including lifting up to 20 pounds as needed. * Strong written and verbal communication skills. * Proficiency in Microsoft Office and Google Workspace. * Excellent organizational skills with keen attention to detail. * Ability to multitask and prioritize responsibilities effectively. * Professional demeanor and ability to work in a team-oriented environment.

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. The application window is anticipated to close within 30 days of the date of the posting. What it takes to be a Receptionist at Brookdale: Receptionists greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Our Receptionists sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. You may also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace. Greets all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. May also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace.

WME is seeking an experienced Assistant for Agent in our Theater Department. Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will not be afraid of a heavy workload in a fast pace environment and supporting strong personalities. Excellent benefits and intercompany growth opportunity come with the position. Responsibilities: · Maintain an awareness of the agent's obligations (internal and external) to anticipate needs · Manage heavy call volume · Schedule meetings based on a complex calendar · Take notes in meetings and calls · Other administrative duties as required Core Competencies: · Must be detailed oriented and able to handle complex instructions with care and follow-through. · Must be an excellent multi-tasker and have proven problem-solving abilities. · Demonstrates accuracy and thoroughness in execution of assigned tasks. · Friendly and open demeanor with ability to maintain confidentiality at all times. · Ability to adapt to changes and work in a fast paced, demanding environment. · Dependable and proactive. Able to prioritize the workload and use time efficiently. Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Rome, New York, US Information Technology 31917 Full-Time Able to obtain/maintain a security clearance up to Top Secret. $42554.55 - $63831.3 Description & Qualifications** Description & Qualifications** We are seeking a highly organized and detail‑oriented Administrative Assistant to provide comprehensive administrative, technical, and documentation support to program leadership. This position supports a broad range of program activities within the Air Force Research Laboratory (AFRL), Department of War (DoW) environments and contributes directly to the successful execution of major programs. **In this role, you will:** + Perform a full range of administrative functions including typing, filing, printing, graphics machine operations, computer-based processing, and accounting support. + Interface with government and contractor personnel to coordinate meetings, maintain logs, records, and program files. + Provide end-user support and perform general office and administrative duties. + Assist in budgetary tracking, billing, and financial management activities. + Assist in the development, drafting, writing, and editing of reports, briefings, proposals, and other program documentation. + Prepare and maintain systems, programming, and operational documentation including procedures, methodologies, and user reference manuals. + Write and edit technical articles, reports, brochures, and manuals for a variety of audiences and purposes. + Coordinate graphics development and document production to ensure clarity, accuracy, and professional presentation. + Ensure all content meets quality standards and conforms to established formatting and documentation requirements. + Provide documentation and administrative support to programs involving DoW mission areas such as command and control, intelligence, acquisition, data handling, space, cyber operations, and intelligence data management. + Provide input and documentation support contributing to the successful completion of major programs. **To be successful in this role, you will have:** + **Active Top Secret Clearance.** + **U.S. Citizenship is required.** + A High School diploma. + 2+ years of relevant experience (may substitute experience for an associates degree or higher). + Demonstrated proficiency using computer systems and automated office tools. + Strong written and verbal communication skills with attention to detail. + Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast‑paced environment. **Company Overview** Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters. To review Serco benefits please visit: ************************************************ . If you require an accommodation with the application process please email: ******************** or call the HR Service Desk at ************, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email. Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice. Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email ********************* . Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. **Pay Transparency** Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance-so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements. Salary range: The range for this position can be found at the top of this posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities. Benefits - Comprehensible benefits for full-time employees (part-time employees receive a limited package tailored to their role): + Medical, dental, and vision insurance + Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract + 401(k) plan that includes employer matching funds + Tuition reimbursement program + Life insurance and disability coverage + Optional coverages that can be purchased, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection + Birth, adoption, parental leave benefits + Employee Assistance Plan To review all Serco benefits please visit: ******************************************* . Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco's external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: ******************** .

Job DescriptionDescription:Secretary, Outpatient ClinicConifer Park is looking for a Part-time Secretary to join our outpatient team in Syracuse, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings. Schedule: Mondays - Thursdays 2:00pm - 7:00pm & Saturdays 7:00am - 1:00pm Requirements: High School Diploma or GED with 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. Background checks, pre-employment & drug screenings required. We are an equal opportunity employer according to current standards. INDLP

Part-time Description $5760/season Pre-Season June $17.50/hour Mon-Fri 8:00 am - 4:30 pm A Career with a Cause: At the YMCA, strengthening community is our cause. Our mission is to put Judeo-Christian principles into practice through programs that build healthy spirit, mind, and body for all. The Y strengthens the foundations of communities and families through our key areas of focus; youth development, healthy living, and social responsibility and our core values of caring, honesty, respect, and responsibility. We are committed to this cause because a strong community is achieved when we invest in our children, health, neighbors, and values. We are welcoming: we are open to all. We are a place where you can belong and grow. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. General Functions: Under the direction of the Senior Program Director, the Office Assistant Provides excellent member service by assisting Camp Iroquois toward its primary objective of putting Christian Principles into practice through programs that build healthy spirit, mind, and body for all. The incumbent is a team player who demonstrates excellent organizational, verbal, interpersonal, problem solving, computer and typing skills. The incumbent accepts and demonstrates the YMCA core values of caring, honesty, respect, and responsibility. YMCA Summer Day Camp Quality Service Theme: By acting as role models and building lasting relationships, we make a positive difference in families' lives. Responsibilities/Duties/Functions/Tasks: The essential functions of this position include, but are not limited to the following: · Assist Office Manager in maintaining a professional and organized office atmosphere. · Communicate with families on a daily basis; contact all participants prior to each session to confirm enrollment, end of day procedures, immunization records, etc. · Answer telephones and answer all questions pertaining to camp, take detailed messages for any unknown answers and make sure they are returned in a timely fashion. · Provide prompt customer service; handle questions and concerns of parents and/or staff that pertain to the office. · Make copies as needed and maintain an organized office filing system. · Input registration, payment, and participant information. · Keep files up to date and ensure all required information is submitted. · Assist Office Manager in collection of late payments. · Ensure proper sign out of campers being picked up in the camp office including authorization and photo identification. · Other duties as assigned the Senior Program Director Requirements Experience and Education: · Possess high school diploma or GED; or one to two years related experience and/or training; or equivalent combination of education and experience. Qualifications: · Must be 18 years of age. · Excellent organizational and communications skills both verbal and written, interpersonal, problem solving, typing, and computer skills are essential to the success of this position. · Possess and demonstrate ability to read, interpret and effectively communicate documents, information, and instructions such as safety rules, program policies, rules and procedures, and YMCA policies and procedures, work with minimum supervision, work as part of YMCA staff team. · Ability to write and print routine reports and correspondence. · Basic computer skills including Microsoft Word, Excel, and Internet Explorer, ability to learn CCC software. · Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. · Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions . · Brings to this position maturity, responsibility and a sincere interest in working with people. · Possess a general knowledge and understanding of YMCA, its goals, and its mission. · Possess knowledge of various resources for programming ideas and the skills to utilize that information in program implementation. Trainings & Certifications: · Must attend and complete YMCA Child Abuse Prevention and other related training at Camp Evergreen Orientation. Core Competencies: · Supports the Mission, Vision and Direction of the YMCA: Understands and supports the mission of the YMCA; displays the YMCA values; displays flexibility and accepts changes; is willing to try new methods and make suggestions; shows a strong commitment to the YMCA; conveys enthusiasm for the YMCA and his/her work. · Builds Community: Understands and embraces the role of volunteers; helps members and participants make connections to others and to the YMCA; practices effective relationship-building techniques; supports the role of fund-raising in achieving the YMCA mission. · Provides a Quality Experience for Members, Participants, Internal Customer and Other: Possesses the ability to deliver outstanding experiences for members, participants, internal customers and others; builds warm and supportive relationships; consistently greets and assists everyone in a positive way; strives to provide service that will exceed expectations; responds to concerns and complaints in a way that makes each person feel valued; initiates action for prompt resolution; looks for better ways to serve in involve members, participants, internal customers and others. · Works Productively: Demonstrates responsible actions; consistently performs duties in a safe and conscientious manner within the agreed upon timeframe; follows standards, policies and procedures; is reliable and consistently punctual; actively participates in staff meetings, required trainings, and other work related activities; uses good judgment; uses YMCA resources appropriately and efficiently. · Uses Effective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member. Effect on End Results: This position strongly impacts the effectiveness with which the YMCA accomplishes its mission. The Camp Iroquois Office Assistant is committed to promote an environment that teaches values, is healthy, safe and provides an opportunity for positive growing experiences: Strong lasting relationships with parents, campers, and co-workers The Camp team provides safe and age-appropriate activities Build a strong, positive community image Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with applicable law, reasonable accommodations may be made to enable individuals to perform these essential functions. Work Environment: Duties are in an office environment and in a camp setting; at times camp employees may be exposed to undesirable working conditions, communicable infectious diseases, and the risk of injury from children. All camp employees are required to follow the preventive health policies of the Camp at all times. The noise level in the work environment is moderate to above average. Employees will be frequently exposed to a wet/cold, hot/humid climate. Salary Description $5760/season; Pre-season June $17.50

Pay $17.00 - $19.00 an hour / Monday - Friday 8:00am - 4:30pm Are you the go‑to person everyone counts on to keep things running smoothly? Do you thrive in a fast‑paced environment where communication, organization, and people skills are key? If so, we'd love to meet you. We are seeking an Administrative Assistant who brings exceptional customer service, professionalism, and a positive attitude to our busy administrative offices. This role is perfect for someone who loves supporting others, juggling multiple priorities, and being the central connector across teams and departments. You'll join a collaborative, fast‑moving environment where your work truly matters. You'll support talented teams, build strong relationships across the organization, and be part of meaningful day‑to‑day operations that keep our administrative offices running at their best. Core Responsibilities In this vital role, you will help keep our operations flowing and our teams informed. Your day may include: Crafting and maintaining high‑quality, professional correspondence (letters, memos, reports, spreadsheets, and more) Coordinating office support functions and providing guidance to clerical staff as needed Scheduling and organizing meetings and trainings-including room bookings, teleconferences, and materials Attending committee meetings, taking accurate minutes, and sharing them with the team Maintaining an organized, up‑to‑date filing system Handling phone calls with professionalism and routing mail efficiently Managing supply orders, tracking deliveries, and supporting purchasing needs Supporting special projects that help our department grow and succeed Using the latest technology to enhance workflows and support department goals Ensuring compliance with relevant agency and government standards This position requires someone who is responsive, helpful, and confident interacting with internal teams, external partners, vendors, and visitors. If you love being the person who makes everything work smoothly, this is your place. Qualifications High School Diploma or equivalent (required) 3-5 years of administrative or office support experience Strong computer proficiency and comfort with new technologies Excellent communication and customer service skills A positive attitude, strong attention to detail, and the ability to stay organized in a dynamic environment A valid NYS Driver's License (travel may be required) Benefits Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off. Comprehensive Health/Dental/Vision Direct Deposit Flexible Spending Account (FSA) Retirement Plan 403(b) Life Insurance Voluntary Benefits Employee Assistance Program (EAP) Generous PTO Plans (Sick, Vacation and Employee Leave) Tuition Reimbursement Service Awards Employee Appreciation Events Employee Discounts Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full located within the job posting. upstatecpjobs.org To access a copy of the job description Click Here - Administrative Assistant

JOB TITLE: Administrative Assistant DEPARTMENT: Enriched Living Center (ELC) FLSA CLASSIFICATION: Full-time / Non-Exempt REPORTS TO: Program Director ELC The Enriched Living Center is a 52-bed, long-term residence for people with a diagnosis of mental illness. The Administrative Assistant is to act as the first point of contact (in person or via telephone) for visitors to the Enriched Living Center. The Administrative Assistant's primary responsibility is to convey a professional and compassionate image of the ELC to visitors and residents. ESSENTIAL JOB FUNCTIONS: Welcome visitors, determine their needs, and answer any questions. Answer phone calls and respond to them or direct them accordingly. Maintain designated ELC building office machines: monitor copy-paper supply; restock all supplies as needed; etc. Assist with any clerical projects as needed. Help Director assist in the organization of any documents or files that Director is responsible for. Generate reports and analyze reports at the request of the Program Director, including but not limited to; Board Reports, Risk Management reports, OMH survey, and units of service reports Coordinate and maintain records for staff and resident keys. Setup and coordinate meetings and conferences. Processing petty cash for monthly reimbursement. Assist in preparation of materials for Enriched Living Resident Council Meeting and Risk Management Meeting Responding to staff requests for administrative support as needed Prepare and schedule interviews for applicants and assist with follow up to Human Resources Communicate as necessary with Rescue Mission staff, and vendors Maintain confidentiality of all resident information. Monitor visitor sign in book and cameras screens. Process and distribute all incoming and outgoing mail Retrieve mail from the administration building as requested. Monitor the open radio policy during emergencies Coordinate all SPOAAs with Program Director Complete Purchase Orders for ordering of supplies Perform miscellaneous tasks at the discretion of the Director. Abide by all Mission and program and safety policies, procedures and guidelines. Attend and participate in meetings and trainings as requested by supervisor. Annual mandatory trainings. MINIMUM JOB QUALIFICATIONS: High School Diploma or equivalent. Intermediate knowledge of Microsoft Word, Excel and Outlook. Familiarity with databases. (1) year of experience working with special populations in the area of substance use disorder, homelessness and mental illness preferred Current, clean and valid New York State driver's license, preferred. Enthusiastic support of our Mission Statement. CORE COMPETENCIES: Experience with receptionist or clerical work Strong oral and written communication skills Ability to take direction and work independently Computer Literate (knowledge of MS Word), ability to use copier and fax machines Compassionate, caring demeanor. Ability to remain calm under pressure. Strong attention to detail. Ability to set appropriate boundaries with residents. Strong oral communication skills. Team player. Status/Hours: Full Time, Monday - Friday, 8am-4pm, 40 hours per week Pay Rate: $17.00-17.50 per hour Benefits: We offer a comprehensive benefit package for eligible employees to include medical, dental, life insurance, 401(k), voluntary benefits, paid time off, holidays and paid training. The Rescue Mission of Utica is an equal opportunity employer encouraging individuals with disabilities and veterans to apply.

Job Description The Patient Coordinator / Administrative Assistant manages patient interactions and coordinates care to ensure a seamless experience from appointment scheduling to follow-up. This role involves overseeing patient flow, handling inquiries, and facilitating communication between patients and healthcare providers. Key Responsibilities: Patient Interaction: Serve as the primary point of contact for patients. Address patient concerns, provide information, and ensure a positive patient experience. Appointment Coordination: Schedule and confirm patient appointments, manage cancellations and rescheduling, and coordinate with medical staff to optimize scheduling. Care Coordination: Assist patients with navigating their care plans, including coordinating referrals, follow-up appointments, and necessary medical documentation. Patient Records Management: Ensure accurate and up-to-date patient records. Handle the collection and verification of patient information and insurance details. Communication: Facilitate communication between patients, healthcare providers, and other departments. Provide clear and timely information to all parties involved. Insurance and Billing: Assist with verifying insurance coverage and managing patient billing inquiries. Work with billing and authorization department to resolve patient inquiries and issues. Compliance: Ensure all patient interactions and documentation adhere to healthcare regulations and organizational policies. Reporting: Prepare reports on patient interactions, appointment metrics, and service quality. Identify and implement improvements to enhance patient satisfaction. Qualifications: Education: High school diploma or equivalent required. Associate's degree or higher in healthcare administration, medical office management, or a related field preferred. Experience: Minimum of 1 year of experience in a patient-facing role in a healthcare setting. Skills: Strong organizational and problem-solving skills. Excellent communication and customer service skills. Proficiency in healthcare management software and Microsoft Office Suite. Knowledge of medical terminology and healthcare processes. Certifications: Certification in Patient Coordination or similar credentials is preferred but not required.

PDFO is a friendly, fast-paced pediatric dental practice looking for experienced Front Office Administrative Team Members. If you're compassionate, reliable, and team focused, we'd love to meet you! We offer a supportive, child focused team culture in a modern, well-equipped office. We offer competitive starting salaries, commensurate with experience/skills, starting at $20+/hr. Additionally, we offer a comprehensive benefits package including medical insurance w/employer contributions towards annual premium, dental assistance, and a 401k profit share plan! PDFO also offers generous paid time off for holidays (6 per year), sick time (up to 40hrs) and vacation (up to 80 hours in your 1st year!) On a daily basis, our Front Office Coordinators: Welcome our patients and visitors into the dental office, Schedule and confirm patient appointments, ensuring all necessary paperwork is completed and insurance verifications and authorizations are up to date, Manage phone communications with patients, providers, and insurance companies Collect and post payments and record receipts Assist other team members as needed