Office assistant jobs in Watsonville, CA - 681 jobs

Administrative Associate 1461618 Hourly pay: $40/hr Worksite: Leading university (Stanford, CA 94305 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week, 6 Month Assignment A leading university is seeking an Administrative Associate. The successful candidate will provide administrative support to the Department of Neurology. Administrative Associate Responsibilities: * Support the needs of the Department of Neurology, including calendaring, meeting scheduling, booking travel, and processing reimbursements. * Be the admin for 3 doctors. Administrative Associate Qualifications: 3+ years of office experience. University experience. Oracle Financials experience is desired. Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel.

Kit electronic components according to a work order. Read and comprehend each work order and gather the correct parts in the correct quantity according to a SAP number. Confirm each item to the manufacturer's spec sheet Additional projects/ roles/ responsibilities assigned by management." Requirements High School diploma or GED is required. 2-3 year's previous Pick/Pack/Ship or assembly/production experience in a light manufacturing and/or warehouse environment is preferred. (Intermediate) 5+ years experience (Senior level). Experience with common Manufacturing/Distribution Center tasks such as picking, packing, receiving, stocking, and knowledge of related documents and/or MRP/WMS operation preferred Experience with BOMs, SOPs, and work instructions is preferred Knowledge of basic Windows-based PC functionality and the ability to accurately type at a reasonable pace are required. Background Check Requirement Please note that all offers of employment with BizLink Technology, Inc are contingent upon the successful completion of a background check. This may include verification of employment history, education, and other relevant credentials. Failure to successfully complete the background check process will result in the withdrawal of the employment offer. Equal Employment Opportunity (EEO) Statement: BizLink Technology, Inc. is an equal opportunity employer and is committed to providing a work environment free from discrimination. We celebrate diversity and are dedicated to creating an inclusive workplace for all employees. All employment decisions at BizLink Technology, Inc. are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other status protected by the laws or regulations in the locations where we operate. Compensation Disclosure: The salary range provided for this position is based on the anticipated compensation for a candidate with relevant experience and qualifications. Please note that the final salary offer may vary depending on individual skills, experience, and other factors. Compensation details will be discussed during the interview process and finalized in accordance with company policies. Salary Description $22.5 - $29.25

Administrative Assistant III (Onsite) Pay: $37.93/hr Contract Duration: 6 months (possible extension or conversion) Schedule: Full-time, 40 hours/week We are hiring on behalf of a client for a full-time Administrative Associate (Level 3) to support faculty and research laboratories. Responsibilities include calendar management, meeting coordination, financial transactions, and travel booking. Candidates with healthcare experience and some authorization exposure are encouraged to apply. The ideal candidate is motivated, quick to learn, and detail-oriented. Oracle Financials experience is preferred. Key Responsibilities • Provide high-level administrative support for faculty, research labs, and departmental operations. • Act on behalf of supervisors to establish priorities and resolve administrative issues. • Plan, coordinate, and execute complex events, conferences, and seminars, including logistics, vendor coordination, and budget oversight. • Draft, edit, and format documents, reports, presentations, handouts, websites, and social media content; perform heavy proofreading and fact checking. • Manage complex calendaring, schedule meetings, resolve conflicts, and coordinate travel in compliance with institutional policies. • Develop detailed reports and spreadsheets using specialized software and departmental systems. • Process and reconcile financial transactions; monitor budgets, resolve discrepancies, and assist with purchases or special equipment requests. • Coordinate routine maintenance requests, office moves, and small renovation projects. • Lead or oversee the day-to-day work of student or temporary workers, including assigning tasks, reviewing work quality, and providing performance input. Requirements • 4 years of administrative experience, or a combination of education and relevant experience. • Bachelor's degree strongly preferred. • Prior experience in higher education or research administration strongly preferred. • Exceptional organizational skills, accuracy, and ability to manage competing deadlines. • Strong written and verbal communication skills. • Proficiency with Microsoft Office and ability to learn new systems quickly. Additional Details • Fully Onsite, Monday-Friday, 8:00 AM - 5:00 PM • Background check required • Two rounds of interviews expected • Position may be considered for extension or conversion If you are interested in this opportunity, please contact Marisa Fidone, SF Bay Area Recruiter, at ************** or ************************.

Contract Palo Alto, CA $28-$30 per hour Excellent opportunity to build a rewarding Administrative career with a world renowned University!! Option 1 Staffing is seeking an experienced Student Services assistant to join a hard-working and dedicated team at a world renowned University. Key Responsibilities: Work with prospective applicants to process admissions Receive, distribute and respond to highly confidential documents Collect, gather and validate data prior to entering into database Serve as a resource regarding admissions and financial aid. Review documents for completeness and track files Respond to inquiries via phone and email from students, faculty and staff Qualifications: Strong written and verbal communication skills Basic computer skills and experience with Microsoft Office Suite Strong and accurate data entry skills Prior Admissions or Student Services experience a plus Professional demeanor and excellent customer service skills If you are a Student Services Assistant with a great attitude and an exceptional attention to detail we'd love to talk to you about this opportunity! Option 1 Staffing is an award-winning, recognized leader in staffing and recruiting. We specialize in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative, and Accounting/Finance professionals in contract and direct-hire opportunities across the nation.

Key Responsibilities 1. Global Exhibitions & Events End-to-End Execution: Team work with corporate Marketing team, execute the strategy, design, and logistics for major international shows: Pre-Show: Manage booth design & setup vendors, logistics of shipping hardware globally, and digital campaigns. Hosting: Manage the on-site hospitality experience, booth staff scheduling. 2. Corporate Brand & Strategic Messaging Identity Management: Maintain and evolve the corporate brand guidelines across all global regions (primarily the United States) to ensure a premium, unified look and feel. Executive Presentation Design: Act as the "Brand Guard" for all corporate PowerPoints. Refine slides decks for the executives to ensure they are visually stunning and consistent. Social Media Management: Lead the LinkedIn strategy. Move beyond "news" to "thought leadership"-positioning our engineers as the smartest voices. Brand Governance: Maintain the "Global Brand Kit." Ensure that regional offices (China, US, SE Asia) use unified logos, typography, and "Supply Chain Resilience" messaging. 3. Office & Sales Operations Facility and Vendor management: Oversee the day-to-day office environment, acting as the point of contact for office maintenance and security services, etc. Workplace Excellence: Ensure the office reflects the high-tech corporate brand-maintaining "client-ready" conference rooms and a professional reception experience. Sales Support: Manage the reimbursement process for the sales team, providing monthly reports to Finance on marketing/sales spend efficiency. Candidate Preferred Qualifications 2+ of experience in office administration Proven track record of developing and launching successful marketing campaigns that generate leads and increase measurable revenue impact Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach

✨ Now Hiring: Part-Time Office Coordinator / Receptionist (Temp-to-Hire) 📍 Menlo Park & San Francisco | Onsite | 24-30 hours/week 💼 Confidential - Top-Tier Venture Capital Firm We're partnering with a prestigious and confidential venture capital firm to hire a polished, articulate, and service-oriented Office Coordinator / Receptionist. This is a temp-to-hire opportunity, ideal for someone who thrives in a fast-paced, high-touch environment and enjoys being the face and voice of a top-tier organization. 🗓️ Schedule: Part-time (3-4 days/week), 24-30 hours 📍 Location: Onsite in Menlo Park with one day needed in San Francisco 🕒 Potential to convert to full-time after ~3 months 🔹 What You'll Do: Greet and host guests, entrepreneurs, and investors with warmth and professionalism Answer and direct calls, manage front desk operations Maintain appearance and function of office space and conference rooms Support internal teams with office logistics, scheduling, and facilities coordination Manage supplies, mail, deliveries, and vendor communications 🔹 What We're Looking For: Prior receptionist, office coordinator, or hospitality experience Strong EQ and interpersonal skills-comfortable interacting with high-profile guests Proactive, organized, and adaptable in a dynamic office setting Tech-savvy: Microsoft Office, Google Calendar, and AV basics College degree preferred, or equivalent experience If you're seeking a refined, high-caliber environment without the demands of a full-time schedule-or if you're returning to the workforce-this is a fantastic opportunity to join a respected firm with potential for long-term growth.

Pay Rate: $23/hr Work Address: 3203 Hanover Street, Ste. 100, Palo Alto, CA Interview Type: In-person Shift: 8:00 AM - 5:00 PM KEY RESPONSIBILITIES + Coordinate Catering Services: Partner with support staff and external vendors to arrange catering for meetings and events. + Provide Departmental Support: Assist with non-client business activities and departmental tasks as needed. + Manage Facilities Operations: Oversee daily operations to maintain a clean, safe, and efficient work environment. + Prepare Meeting Rooms: Ensure meeting spaces are clean, organized, and ready for use (wipe tables, chairs, and credenzas). + Post-Meeting Cleanup: Clean and reset conference rooms after meetings. + Stock and Maintain Break Areas: Keep break areas fully stocked and aligned with employee needs. + Service Coffee Machines: Perform routine maintenance, including weekly rinsing and replenishing supplies. + Technical Proficiency: Strong Microsoft Office skills. + Physical Requirements: Ability to lift up to 50 lbs and stand/walk for extended periods. + Additional Duties: Follow and execute tasks or directives from management as assigned. REQUIREMENTS / QUALIFICATIONS + High school diploma or GED. + 1-2 years of related work experience. + Minimum 2 years of experience in the legal industry is highly desired. + Ability to provide an excellent customer experience using strong customer service, interpersonal, and communication skills. + Related copy/print job experience preferred. + May require a valid driver's license and minimum auto insurance coverage per Ricoh (if applicable). + Working knowledge of copiers and related equipment; repair knowledge preferred. + Ability to use hardware/software for cost recovery, document management, and advanced workflow support. + Knowledge of shipping/receiving procedures. + Basic electronics knowledge preferred. + Ability to work independently and flexibly to complete projects. + Ability to select correct packing methods/materials and verify packing slips for incoming materials. + Ability to understand instructions related to mail delivery. + Strong troubleshooting and problem-solving skills. + Ability to read and understand technical information (manuals, parts books, related publications). + Excellent customer relations and verbal communication skills. Job Type & Location This is a Contract to Hire position based out of Palo Alto, CA. Pay and Benefits The pay range for this position is $23.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Palo Alto,CA. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

A respected firm in the Bay Area is seeking a proactive and detail-oriented Front Desk Receptionist to join a collaborative and supportive team. This is an excellent opportunity for an early-career professional who takes pride in being the welcoming face of an organization, enjoys working with people, and is eager to learn in a professional office environment. The ideal candidate brings a positive, can-do attitude, strong communication skills, and the ability to take initiative while staying organized and prioritizing daily responsibilities. You'll play a key role in keeping the office running smoothly while gaining valuable exposure and experience as part of a high-performing team. Front Desk Receptionist Key Responsibilities: Interact with external clients and act as the concierge for the company Answer all incoming calls and direct them to the appropriate person or handle with the best judgment Manage and coordinate conference room calendar Liaise with internal Administrative staff and other departments Handle office duties/ordering supplies/stocking kitchens/events, and lunch ordering/setup Other duties as needed Qualifications: Bachelor's degree preferred 1+ year of experience in an office environment, administrative support or hospitality Clear oral and written communication skills, strong team player, and service-oriented Ability to multitask and prioritize around deadlines Competitive salary, bonus, health benefits, 401k match, and other exciting perks

Field Office Administrative Assistant Why This Role Matters As our Field Office Administrative Assistant, you'll be the connector who keeps everything running smoothly. From coordinating schedules to supporting regional management, you'll play a key role in ensuring our team stays organized, informed, and ready to deliver. This is more than just an admin role-it's a chance to grow, contribute, and make an impact every day. What You'll Do Keep documentation up to date and maintain clear communication with regional management Organize meetings, video conferences, travel itineraries, and manage calendars Support team members who are traveling or working remotely Take notes during meetings and share materials with the team Prepare reports, presentations, and correspondence that make information clear and accessible Manage expense reports and reconcile charges accurately Welcome visitors, answer calls, and maintain a professional office environment Distribute mail, email, and internal communications Maintain filing systems and ensure information is easy to find Jump in on special projects and process improvements as needed What We're Looking For 2-5 years of administrative or office support experience (new grads welcome to apply) High school diploma required; bachelor's degree preferred Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus Japanese language skills are a plus Soft Skills That Set You Apart High emotional intelligence and ability to work with diverse personalities Strong customer service mindset and stakeholder awareness Proactive, organized, and initiative‑driven Comfortable making decisions in ambiguous situations Clear communicator across all levels, internal and external Customer‑facing experience preferred Why You'll Love Working Here You'll gain exposure to diverse teams and stakeholders, building skills that grow your career You'll be part of a collaborative, supportive environment where your voice matters You'll have opportunities to learn, develop, and take initiative on meaningful projects You'll enjoy a role that balances structure with variety-no two days are the same

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Medical Office Coordinator _________________________________________ NOTE- THIS IS 100% ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099 *** Candidate must be authorized to work in USA without requiring sponsorship *** Position Title - Medical Office Coordinator (Job ID - 3163825) Location: Redwood City CA 94065 Duration: 6 months contract w/ possibility of extension __________________________________________________________ Must-Haves: Candidates must have recent, hands-on prior authorization experience in a specialty clinic setting (orthopedics, oncology, imaging, ENT, or other surgical specialties), with daily use of Epic/APeX for authorization work queues, referrals, and scheduling. Experience must include high-volume authorization processing, insurance follow-up, and coordination with providers and payers. Candidates should also have front and back office clinic experience, be comfortable in fast-paced environments, and demonstrate strong communication and organization skills. _____________________________________________________ Bhupesh Khurana Lead Technical Recruiter Email - ***************************** Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws

Front Desk · Front Office Upkeep - keep lobby / common areas welcoming, tidy and organized · Answer phones, greet and direct guests · Maintain payment pick-up file, manual check distribution · General office communications · Receive and sort mail and currier deliveries · Maintain and organize Mail Room supplies · Maintain postage machine · Holiday decoration of the front desk / lobby and common areas Facility · Coordination and communication with Office Vendors - janitorial, electrician, plumbers, plant vendor, etc. for all maintenance needs · General Office Maintenance of lobby / common areas / conference rooms, kitchen breakroom and post events · Upkeep, stocking, and organizing of all general areas including lobby / common areas / conference rooms, kitchen breakroom and post events o storage closet, back warehouse refrigerators, restrooms, gym, showers, vacant offices and cubes) · Office Equipment - printers, plotters, etc. o Service calls, maintenance of paper and toner, minor troubleshooting o Correspondence with vendors · Conference Rooms o Manage Reservations o Upkeep and maintenance of supplies o Set-up audio visual for meetings as needed o Troubleshoot laptop/tv with IT o Order catering when needed and set up food/drinks neatly and professionally · Office Supplies o Ordering, stocking, and organizing · New Hire Setup o Set-up cubes, desk/offices · Manage online ordering accounts Breakroom · Upkeep of overall appearance of the kitchen, bar, lunch tables, and lounge areas · Manage inventory, organization of orders with Costco and Safeway for company provided food and paper goods · Kitchen Equipment troubleshooting or vendor scheduling for maintenance needs · Set-up assistance for all events or scheduled meetings Other - As Needed · Assist with corporate event planning and setup · Pick up catering and set up food/drinks · Office decoration for events or holidays · Assist with misc. tasks from office management Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance Schedule: 8 hour shift Monday to Friday Education: Bachelor's (Required) Work Location: In person

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking an Office Services, Facilities & Security Specialist (mid-level) to join our Firm. This position will be based in our Palo Alto office. This position acts as primary to Facilities workflow by managing the Firm facilities software FMS (Facilities Management Software), organizing office or furniture moves, assisting with vendor management, and acts as primary for ergonomic supplies and installation. This position will also act as primary to internal Security by patrolling and conducting inspection of all office space, assuring the safety and security of personnel and property. Assists Office Services Manager with administrative project facilitation for Facilities. Helps ensure all shipping and receiving procedures are followed by checking PsShip (Firm shipping software) history daily. Ensures each delivery step is followed and quickly alerts Office Services Coordinators if errors are caught. Monitor shipping vendors daily to ensure items in transit are meeting expected delivery, as needed contacts vendor's customer services line to submit a ticket. Uses Computer Aided Facilities Management (CAFM) and Building Management System (BMS), to support facilities related requests for the office. Patrols and inspects office space; identifies and corrects security or fire hazards; locks unoccupied offices; opens and closes doors based on operating schedule and ensure security. As needed acts a liaison to the building management team to input requests into their system known as Angus, and follows up when there is an unnecessarily long delay. As needed notifies stakeholders such as the Office Services Manager, of emergency building situations. Upon request assists with after-hours emergency requests relating to the pre-action, MDF (Main Distribution Frame), and IDF rooms, and grants emergency vendors access to the space as a part of the response. Assist with escorting facilities vendors to support operations and maintenance. Coordinates with Human Resources to participate in safety week, safety trainings, and life safety functions, including the annual CPR training. Monitors and assists with maintaining AED equipment for the office. Coordinates maintenance and housekeeping activities for the office. Participates in daily cleaning inspections and meets with cleaning provider Able to address deficiencies. Conducts daily elevator door checks to ensure the shut fully and securely; adjusts door closures as needed and uses the Building Management System (BMS) to monitor and adjusts CFM (Cubic Feet Per Min of airflow) to ensure proper door function. Escorts terminated employees from the premises upon request from Human Resources. Documents and reports unusual situations (accidents, illnesses, criminal activity, equipment malfunction) to the Office Services Manager, Human Resources or Attorney Development Manager. Reports all unusual occurrences or conditions and any incidence of visitor or employee actions, which could result in injury or loss to the Firm or employees to the Office Services Manager, Human Resources or Attorney Development. Performs frequent physical exertion including: standing, walking, bending over, twisting, reaching above shoulder level, pushing, pulling, repetitive use of both hands, lifting or carrying up to 50 lbs. frequently and over 100 lbs. on occasion Receives, records and facilitates timely delivery of packages by preparing assignments to relieve key stations of heavy workloads. Produces monthly BMS and FMS department statistics reports. Maintains awareness of postal regulations and procedures for other delivery services (e.g. FedEx, UPS, etc.). Disseminates information appropriately to ensure departmental awareness. Ensures all Firm office space is maintained at all times. Disassembles, assembles and moves office furniture as required to meet needs of the Firm. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned. Qualifications Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Computer Aided Facility Management (CAFM) system, PS Ship, PS Receiver), with the ability to learn new software and operating systems Ability to obtain job related certification including defibrillator training and CPR Ability to stand or sit at work station, and ability to walk, for extended periods of time Ability to exert moderate to high physical energy to ensure quick response to medical or criminal emergencies Knowledge of cleaning materials Ability to handle constant exposure to adverse conditions Ability to read, interpret, and follow instructions Ability to read and interpret floor plans Ability to work in a moderate to high risk environment Ability to delegate work effectively Ability to follow up consistently Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail. Demonstrates consistent follow up skills. Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work well independently as well as effectively within a team Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education and Experience High School Diploma or equivalent Minimum of five years related experience Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers. The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus. Salary Details $70,000 - $75,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage Applicants Have Rights Under California Law Applicants Have Rights Under California Law Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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We are seeking a friendly, professional, and highly organized Office Coordinator to serve as the welcoming face of our office while providing comprehensive support to our executive team and employees. This versatile role combines reception duties, executive assistance, and office coordination in a fast-paced, collaborative environment. The ideal candidate is naturally outgoing, detail-oriented, and thrives in a dynamic role where no two days are the same. Responsibilities: Reception & Front Office: Serve as the first point of contact for visitors, clients, and employees with a warm, professional demeanor Answer and direct incoming calls, take messages, and handle general inquiries Greet visitors, manage reception area, and coordinate visitor access and security protocols Handle mail distribution, package deliveries, and courier services Executive Support: Provide administrative support to executives including calendar management and appointment scheduling Coordinate travel arrangements, itineraries, and expense reporting for leadership team Prepare meeting materials, take notes, and follow up on action items Handle confidential information and correspondence with discretion Assist with personal tasks and errands for executives as needed Office Coordination: Oversee daily office operations and maintain a welcoming, organized work environment Manage office supplies inventory and coordinate with vendors for procurement Coordinate office events, team meetings, and company functions Support facility maintenance, space planning, and office setup needs Assist with new employee onboarding and general HR administrative tasks Maintain filing systems, company records, and office documentation Support internal communications and employee engagement initiatives Handle various administrative projects and tasks to support teams across the organization Minimum Qualifications: High school diploma required 2+ years of experience in reception, administrative support, or office coordination roles Exceptional interpersonal and communication skills with a friendly, professional demeanor Strong organizational abilities and attention to detail Ability to multitask effectively while maintaining accuracy and composure Proficient in Microsoft Office Suite, calendar management systems, and office equipment Discretion when handling confidential information Professional appearance and positive attitude Desired Qualifications Associate's degree or relevant certification in business administration or related field Experience supporting executives or senior management Previous experience in a fast-paced startup or tech environment Knowledge of office management software and vendor relations Experience with event planning and coordination Flexible, adaptable approach to changing priorities and responsibilities The intent of this job description is to describe the major duties and responsibilities performed by incumbents of this job. Incumbents may be required to perform job-related tasks other than those specifically included in this description. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. A reasonable estimate of the pay range for this position is $50,000 - $68,000. There are several factors taken into consideration in determining base salary, including but not limited to: job-related qualifications, skills, education and experience, as well as job location and the value of other elements of an employee's total compensation package.

The Office Coordinator facilitates the timely receipt and transmission of information to ensure the efficient operation of the housekeeping department and the highest quality of service. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: * Assign daily worksheets and keys for each Room Attendant and House Attendant. They must sign and date recording time that they received the key and must record the time that they return the key at the end of their shift. * Maintain a constant and up to date, written and computer record of cleaning status of all rooms. * Report all personnel problems, discrepancies or deficiencies to the Executive Housekeeper or an Assistant Manager immediately. * Use logging system to communicate with next shift, ensuring a smooth and efficient operation. * Follow up on guest requests accurately and expediently. * Maintain strict confidentiality in all guests, personnel and other business-related matters. * Assist housekeeping management with personnel, administrative and accounting functions. * Attend departmental meetings as scheduled. * Maintain accurate login and inventory of all keys and pagers issued from and returned to the housekeeping office. * Draft staff assignments according to established quotas and guidelines. * Answer all incoming calls and dispatch instructions accordingly to ensure a prompt and timely response. * Maintain a complete and accurate written record of all incoming calls and requests as well as their resolutions. * Input all related engineering calls into the Hot SOS, (engineering work order software). * Maintain the department office and storage areas in a neat and well-organized manner. * Conduct supply inventories as needed. * Maintain an accurate and immediate record of all "lost and found" items, according to established criteria and procedures, to ensure security and privacy. * Comply with all Pebble Beach Company safety and health policies and procedures. * Knows, models and ingrates Pebble Beach Company culture (mission, values and standards). Absolutely Required Skills: * Excellent customer service, organizational, typing and basic clerical skills required. * Understanding of cleaning procedures and general hotel operations helpful. * Ability to delegate tasks necessary. * Good telephone etiquette and the ability to communicate clearly both in writing an orally to staff, managers and guests required. Why work for Pebble Beach Company: * Competitive Pay: $23.00 - $25.00/hour + service charges. * Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. * Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. * We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. * Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. * Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. * Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Fish Window Cleaning is Hiring! We are currently seeking a highly motivated individual to join as an Office Administrator. We are the largest and the best window cleaning company in the world, and our team enjoys a friendly atmosphere and job flexibility. We work no evening hours, weekends, or holidays! If this sounds like a good fit for you, apply to join our window cleaning team today! Job Type: Part-time Typical Schedule: Mon-Fri 15-20 hours per week, 9am - 12 or 1pm Pay: $20 plus incentive opportunities Job Responsibilities: · Check in and assign daily work orders for our Cleaners Use our proprietary Fish software to schedule work daily Process received payments and actively administer Accounts Receivable processes Issue invoices to FMC Customers Inventory and order Uniforms, Equipment and Supplies Confirm upcoming residential appointments by phone Follow up on written window cleaning estimates by phone Answer customer calls Must have: · Excellent communication skills in person and on the phone · Good organizational skills and ability to follow-through on contacts made· Proven PC Skills (Ability to learn and use Microsoft Office Suite, and Fish software) Compensation: $20.00 per hour Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities * Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries * Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support * Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions * Assist students with advising-related processes, registration questions, and Registrar procedures * Support orientation activities and coordinate advisor assignments and reassignments * Update and maintain the department website and social media platforms * Prepare and distribute department communications, flyers, newsletters, and promotional materials * Supervise and provide work direction to student assistants Knowledge, Skills & Abilities * Ability to communicate with constituents in a professional and respectful manner * Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling * Ability to compose and appropriately format correspondence and reports * Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools * Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available) * Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data * Ability to learn, interpret independently, and apply a variety of complex policies and procedures * Ability to identify deviations from applicable policies * Ability to perform accurately in a detail-oriented environment * Ability to handle multiple work priorities, organize and plan work and projects * Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies * Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications * Completion of a high school program or its equivalent * One (1) year of experience in an office environment Preferred Qualifications * Associate degree or equivalent * Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: Jan 13 2026 Pacific Standard Time Applications close:

Hollister School District SUMMARY Performs a variety complex administrative support and clerical related responsibilities for the assigned program and Director. Receive supervision within a framework of standard policies and procedures. Uses initiative and exercises judgment in the application and follow through of administrative decisions, duties and assignments; interprets policies and procedures for assigned program. Public relations and people skills are required. Maintains accurate records and files, types a variety of material including forms and reports. Processes purchase orders, collects time sheets, comp time and mileage, forms. Receives, reviews and routes all mail or correspondence. Compiles and organizes information for the preparation of reports as assigned. Composes memos & correspondence as needed for assigned program. Prepares and maintains variety of lists and databases. Contacts schools and agencies regarding student information. Provides work direction to other clerical personnel. Orders material & supplies and distributes as needed. Makes phone calls and office calls independently. Mails a variety forms and materials to parents and schools. Arranges and coordinates district, school and community activities related to assigned programs. Coordinates various district, city, county, regional and states services as directed. Acts as receptionist, answers telephone, provides information and sets up appointments. Types letters, or training material, in English and/or Spanish. Arranges appointments, schedules itineraries; maintains detailed calendar for appropriate program. Performs related duties as required. Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy). Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy). Comments and Other Information The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; **************; **************.