Office assistant jobs in West Haven, CT

Confidential Receptionist - Greenwich, CT A small, family-run real estate firm is seeking a Receptionist to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly. Schedule: 5 days onsite Monday-Friday, 9:00am-5:00pm Compensation: $50-55k Key Responsibilities Greet clients, visitors, and vendors warmly, ensuring a positive first impression. Answer and route incoming phone calls; take accurate messages as needed. Respond to general inquiries about the firm with professionalism and discretion. Maintain a clean, organized, and welcoming reception area. Monitor office supply levels and place replenishment orders. Coordinate light office maintenance requests with vendors or service technicians. Keep common areas (coffee station, printer area, meeting room) tidy, stocked, and guest-ready. About You Comfortable working in a small, quiet, family-run office environment Professional, friendly, and reliable Organized with strong attention to detail Able to juggle simple operational tasks while maintaining a polished front-office presence You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. This is a temporary role with a start date of February 16, 2026 through April 16, 2026. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Artech Information Systems is the #12 Largest IT Staffing Company in the U.S. and an employer of choice for over 7,000 consultants. We recruit world-class talent for IT, engineering, and other professional jobs at 70+ Fortune and Global 500 companies coast-to-coast across the U.S., India, and China. We are one of the fastest-growing companies in the US and we welcome you to search the thousands of jobs in our cutting-edge GEM system for employment opportunities that fit your qualifications. At the forefront of the staffing industry, Artech is a minority and women-owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. Artech's deep heritage, proven expertise and insightful market intelligence has secured long-term partnerships with Fortune 500 and government clients seeking world-class professional resources. Job Description Requirement: This position is an administrative office position supporting a team of four managers who are in charge of all design and construction projects at Wellesley College. Minimum 3 days/wk onsite (or part-time onsite five days) Anticipated from now through end of August We need assistance in the following tasks ·Setting up meetings with groups of on-campus and off-campus attendees; providing communication to attendees regarding AV support, lunch requirements and room setups · Sending out project documentation like meeting minutes and communicating with architect and engineers on simple logistics (times, locations, etc) Qualifications Under direction from the PM, coordinate RFP documents, research firms, and be point of contact for logistics for the selection committee Assist with uploading and organizing project documents in e-builder properly and consistently · Mailings,Fedex labels, transmittals, project correspondence · An ideal candidate would have some background in a construction firm, and architect or engineering office, or facilities organizations, but not a requirement. Additional Information For more information, Please contact Best Regards, Shobha Mishra ************** Shobha.MishraATartechinfo.com

This position will report directly to the facility manager. Responsibilities will include but will not be limited to, the following: Excellent analytical and problem-solving skills as well as skilled at relationship building with staff, visitors, vendors and plant employees Manage daily administrative tasks, including answering phones and organizing digital and hardcopy documents Receive and review technical information provided by customers. Correspond with CMB Engineering & Quality teams regarding customer questions and concerns to resolve issue. Manage documentation and follow up on outstanding customer issues and concerns Update information in current ERP system, aid with transition to new ERP system and assist with other IT concerns Perform quality control on documents generated per customer requests Process and submit plant purchase orders and review returned sales acknowledgements for accuracy. Assist in project management by completing price lists, tracking deadlines and facilitation communication Maintain, organize, order office supplies and manage inventory Liaise with CarnaudMetalbox locations to facilitate the exchange of information and review open items. Interaction with visitors, corporate members, hourly and salaried staff Be trained in and perform EHS responsibilities. Assist customer service and warehouse teams as necessary Teamwork spirit and desire to support the team in different projects and activities Provide administrative assistance as needed within department and across plant Assume additional roles and responsibilities as needed Job Requirements: High school diploma or equivalent with previous similar work experience in a manufacturing environment. Associate or Bachelor's degree preferred Proven ability to effectively manage multiple tasks at the same time Proficient data processing skills Excellent organizational and time management skills Effective and proven verbal and written communication skills and the ability to work independently and as part of a team Proven work history in the ability to keep accurate and up to date records In-depth working knowledge of all components of the Microsoft Office software Pay range $55,000 - $75,000 *Actual salary will be determined based on skill and experience level* Physical Requirements - While performing the duties of this job, the associate is regularly required to sit, stand, walk, use hands, reach with hands and arms, and may be required to balance, stoop, kneel, crouch, or crawl. The associate may lift and/or move up to 50 pounds Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus Working conditions: Generally, works in an office, and on occasion in a warehouse/manufacturing environment While performing the duties of this job, the associate will be exposed to light lifting, warehouse forklift traffic, extreme temperatures and noise level is frequently loud and requires hearing protection and safety shoes. CarnaudMetalbox Engineering (CMB Engineering) designs, develops, and manufactures high-performance metal forming and finishing machinery for the production of beverage, food and aerosol cans. Furthermore, with our commitment to innovation and precision engineering, we continually strive to break the mold. With CMB Engineering, can manufacturers are able to keep up with consumer demands; as well as capitalize on market opportunities, while ensuring production efficiency. CarnaudMetalbox Engineering Limited is a UK based company but wholly owned by Crown Holdings, Inc. Crown Holdings is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that offers significant value for brand owners, retailers, and consumers alike. With operations in 39 countries employing over 23,000 people and net sales of approximately $12 billion, we are uniquely positioned to bring best practices in quality and manufacturing to our customers to drive their businesses locally and globally. Sustaining a leadership position requires us to build a team of highly talented, dedicated, and driven individuals.

Benefits: Company parties Competitive salary Flexible schedule Free uniforms Opportunity for advancement Job SummaryWe are seeking a Marketing Assistant to join our team! As our Marketing Assistant, you will be following up on leads, updating CRM data, and working towards overall marketing goals. You will also be creating social media advertisements and posts, creating video content, maintaining ads, and designing promotional material. The ideal candidate is creative, is familiar with both social media platforms and design concepts, and has experience working with editing platforms for content creation. You will also be responsible for basic general office tasks such as answering calls, entering data into the CRM, keepong track of payments and scheduling jobs. Responsibilities Create, edit, and post social media marketing of all kinds, including text posts, pictures, informative long-form articles, and video content Maintain a strong online presence that represents the company Follow up on potential leads, both via phone and email as needed Qualifications Strong written and verbal communication skills Familiarity with video and photo editing Strong organizational skills Strong attention to detail Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Pay Pay is $17-$25 an hour Pay is based on experience and knowledge 5 sick days per year Compensation: $17.00 - $25.00 per hour The team at Foundation Crack Repair has been paving the way for Long Island home and business owners for many years. In that time we have gained a loyal clientele that knows that we have their best interest at heart. We know that the foundation of your Long Island home or business needs to remain strong and well-maintained. This is for the safety and well-being of your family or your employees. We are available to you on a flexible basis and work with any budget.

Job DescriptionBenefits: Bonus based on performance Company parties Employee discounts Free food & snacks Training & development Greet and welcome guests in a professional and friendly manner Telephone Coverage Handling incoming packages and deliveries Assist with Accounts Payable Good at researching information Scanning and filing documents Provide support to staff Qualifications: Friendly and reliable with strong written and verbal communication skills. Previous experience in an office setting Must be organized and have good time management skills Strong attention to detail Proficient with Microsoft Word, Excel and Outlook Able to lift up to 25 pounds Open to learning office software

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, freight and logistics, AR/AP, and taking in customer orders. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required Previous experience as an Office Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks Highly organized with excellent time management skills and the ability to prioritize projects Bilingual preferred

QUALIFIED APPLICANTS APPLY HERE: ************************************************************************************************ ClientSide=true (Please include your certification, unofficial transcripts and resume) Salary $53,530 The Coordinator will be responsible for overseeing Riverside Magnet School's before and after school programs (Studio) for students in Pre-K through Grade 5. This position is designed in an effort to promote and enhance the achievement of all learners by utilizing Studio to meet the needs of all stakeholders. Additionally, the Coordinator provides supplemental support to the daily functions of Riverside Magnet School. This position is an 11month position. Goodwin University Magnet Schools is a EOE. The Coordinator will report to the Chief Operating Officer with a dotted line to the Director of Riverside Magnet School. Responsibilities The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by the individual assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. The Coordinator shall: Coordinate and manage the before and after school program, including but not limited to planning activities, advertising the program, billing, invoicing, Care 4 Kids, staff scheduling, staff meetings and training, scholar grouping, and program enrollment Coordinate enrollment and registration of the program Ensure that the program and its staff are in compliance with the Office of Early Childhood (OEC) Communicate consistently with families regarding Studio matters (scholar updates, behavior challenges, medical needs, paperwork, payment reminders, etc.) Collaborate with school staff to meet student needs through Studio themes and activities Organize and keep records and materials for the program Develop content for website and other promotional items Partner with Riverside Magnet School to foster relationships with community organizations Supplement Riverside's educational and curriculum efforts Facilitate professional development opportunities Participate in Riverside Magnet School Outreach and Marketing efforts Provide and maintain a safe environment in that scholars can learn and interact Model and reinforce appropriate social skills and behaviors in scholars Know and understand ALL emergency procedures associated with the program Enhance Studio routines and support school programming and organizational procedures Handle personal information related to scholars in a professional and confidential manner Perform other tasks as assigned by building or district administration to meet the unique requirements of the program, school, and clients Qualifications/Requirements Bachelor degree in early childhood, education or closely related field. Extensive experience working with children and families. Experience with managing programs and in developing and implementing programming for children and families such as Head Start, School Readiness or Private or Public Early Childhood programming. Experience in leading and managing adult staff members within an organization. Experience with working in a team-based organization; working with children and adults, faculty and families. Strong communication skills and a high level of professional responsibility.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Administrator will provide administrative support to the Director of Finance. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 6, 2026. Responsibilities Support both Accounts Payable and Accounts Receivable Assist with payroll and HR functions in the venue Assist with event settlements Post vendor invoices and matching them to purchase orders Address any vendor questions Set up new vendors Check Accounts Payable Mailbox Process invoices, voids and refunds Daily bank deposits/TM Sales Deposits Create customer statements Support for audit requests Research vendor inquiries Overseeing daily office operations to ensure efficiency and organization Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request Greeting customers and other visitors and directing them to offices and meeting rooms Tracking, replenishing and ordering office supplies to avoid interruptions in standard front office procedures Qualifications Degree in Business or related field is desirable Proficiency in Microsoft such as word processing and spreadsheet applications Excellent interpersonal and communication skills Demonstrated ability to function in a fast paced, high-pressure environment Responsible to work independently Payroll and scheduling system background Prior purchasing experience is a plus Must be initiative-taking with excellent organizational skills Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Required Qualifications (as evidenced by an attached resume)\: Associate's degree (foreign equivalent or higher). In lieu of an Associate's degree, two (2) years of full-time experience working in a medical/or administrative office setting may be considered. One (1) year of full-time experience working in a medical/or administrative office setting. Experience with computer database systems and an electronic medical record system. Preferred Qualifications\: Bachelor's degree (foreign equivalent or higher). Two (2) or more years of full-time experience working with medical records and database systems. Familiarity with medical terminology. Experience with data management. Experience with performing quality assurance checks. Experience compiling data into reports. Brief Description of Duties\: The Clerical Specialist will work as part of a large clerical team to assist with a variety of administrative tasks for the WTC Health Program. Main areas that need clerical specialist support are\: Medical Records Management and Quality Assurance. Successful incumbent must have strong communication skills. Duties: Medical Record Management Processing incoming and outgoing medical record requests to include processing payments. Managing incoming faxes using an electronic FAX system and routing to appropriate parties. Reviewing and scanning medical records. Data Management Data-entry of medical information using a variety of systems. Reviewing medical data and tracking administrative processes through completion. Flagging urgent cases and communication with appropriate teams. Compiling data for reports using spreadsheets and databases when required. Quality Control and Assurance Reviewing medical chart information using standard quality protocols to identify errors. Track errors and compile data in databases. Manage databases and spreadsheets and provide reports to the supervisor. Administrative Medical Office Tasks Processing incoming and outgoing mail, mailing bulk stock items to affiliate clinic, and mass mailing projects. Other duties as assigned. Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA. **The incumbent must be willing to work and travel between the Westbury and Commack clinic locations. Occasional Evenings and Saturdays will be required. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ************** or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here . Visit our WHY WORK HERE page to learn about the total rewards we offer. SUNY Research Foundation\: A Great Place to Work. The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position consist of scanning, filing, some typing and if possible, knowledge of OPWDD incident process. This would be a good position for someone who has worked as a DSP or Asst Manager in a OPWDD facility who is looking for a change. is $17.71 hr. Hours are somewhat flexible- 8: 30am-12: 30pm or 9: 00a-1: 00p. 5 Days a week preferaly Any assistance you can provide is greatly appreciated. Must be cleeared

Job Description Illume Fertility (formerly RMA of CT) specializes in the treatment of infertility, including assisted reproductive technologies (ART) like intrauterine insemination (IUI), in-vitro fertilization (IVF), and pre-implantation genetic testing (PGT). Illume Fertility is Fairfield County's largest fertility clinic and egg donation center and is led by eight board-certified reproductive endocrinologists. Illume Fertility is consistently recognized as an LGBTQ Healthcare Equality Leader and its Integrated Fertility & Wellness program offers holistic support via acupuncture, mental health counseling, support groups and nutritional counseling. lllume Fertility has 5 convenient locations in Norwalk, Danbury, Stamford and Trumbull, CT and Harrison, NY. Position Overview: As an Illume Front Desk Ambassador, you are expected to represent the organization when patients come into our offices, to be able to articulate the vision and mission, to promote our services when appropriate, and detect opportunities to improve the patient's experience for the patient's convenience and to help the growth of the practice. The position supports the organization's efforts by carrying out a warm and effective welcoming process, providing premier customer service, and compliance of procedure and policies. Duties and Responsibilities: Answers phones and triage calls Update patient insurance and demographics in all system i.e., (Athena, Azalea, and RESource). Collect and document patient chart items (consent, license, insurance, facesheet, picture). Schedule patient appointments and alert appropriate team members. Order office supplies and manage presentation of the front desk and waiting room. Effectively sign in patients and alert appropriate departments of patient's arrival. Process payments (patient balances, copays, vitamin purchases). Actively participate in monthly Front Desk Department meetings. Responsible for Faxes, Medical Records. Confirm Patient Appointments. Qualifications Proficiency in verbal communication in English and understanding of basic written English. Demonstrated ability to work effectively in a team environment. Demonstrated problem solving skills in a complex environment. Demonstrated effective interpersonal relationship and customer service skills. Good organizational and time management skills Education & Experience High School diploma or equivalent required Previous experience in customer or patient service required Immunization: Staff member must meet immunizations requirements as stated in the Illume Fertility immunization policy. TB inoculation Flu vaccine Others as they become required Benefits (if applicable): 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Tuition reimbursement Vision insurance To learn more about us, please visit our website at Award-Winning Fertility Care in CT & NY | Illume Fertility Tuesday-Saturday 20 hours/week

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Office Administrator (OA) Job Summary Work directly with the Office Managing Principal (OMP) and attorneys to ensure smooth functioning of daily operations and administration. Will support the Melville, NY (Long Island) office. Reports to: Senior Manager, Office Administration Essential Functions Act as a strategic partner to the Office Managing Principal (OMP). Assist with strategic and tactical initiatives. Work collaboratively with Office Managing Principal (OMP) and staff to oversee Budgeting, IT, Facilities Planning, HR and other functional areas in the office. Prepare capital and operating budgets and monitor expenses. Support all Firm policies and procedures. Administration responsibilities including: Manage day to day office operations enabling Office Managing Principal (OMP) to focus on practice and business development. Recruitment of staff. Onboarding, orientation and training of staff as well as onboarding of attorneys. Off-boarding of terminated employees. Supervise secretarial and other support staff. Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff. Manage employee relation issues in the office. Make recommendations for staff assignments to attorneys. Monitor staff attendance, vacations, and other absences from the office and approves timecards. Manage support staff workflow and the mail/supply operation for optimum efficiency. Resolve general staff issues. Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact. Work with various departments to coordinate logistics of staff training. Partner with Facilities on office renovations and maintenance. Support local Marketing events and Marketing Manager. Perform other administrative duties as assigned. Note: The Office Managing Principal (OMP) is a practicing attorney and generally has a large book of business that he/she manages in addition to office management. #LI-LM1 #LI-Hybrid For New York, the expected salary range for this position is between $140,000 and $150,000. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Legal Office Assistant (Preferred Notary Public) Job Type: Full-Time or Part-Time About Us: Stillman Law Office is a multi-state law firm focused on collections and legal support services. We are seeking a reliable and detail-oriented Legal Office Assistant to join our Connecticut team. If you're organized, professional, and have an interest in the legal field, we encourage you to apply. What You'll Do: Provide administrative support to attorneys and legal professionals Draft, proofread, and format legal documents and correspondence File and organize case files, court documents, and confidential records Answer incoming calls, schedule appointments, and manage calendars Communicate professionally with courts, clients, and third-party vendors Coordinate courier services and maintain office supplies Notarize documents as needed (if certified) Who You Are: Dependable and proactive with a strong sense of confidentiality Detail-oriented with excellent organizational and time management skills Able to handle multiple priorities in a fast-paced legal environment Key Qualifications: High school diploma or equivalent required; associate degree or paralegal certificate is a plus 1-2 years of experience in a legal or professional office setting preferred Familiarity with legal terminology and document formats is a plus Proficient in Microsoft Office and/or legal case management software Notary Public commission in Connecticut strongly preferred What We Offer: Health and dental insurance (for eligible employees) Paid time off and holidays

Artech Information Systems is the #12 Largest IT Staffing Company in the U.S. and an employer of choice for over 7,000 consultants. We recruit world-class talent for IT, engineering, and other professional jobs at 70+ Fortune and Global 500 companies coast-to-coast across the U.S., India, and China. We are one of the fastest-growing companies in the US and we welcome you to search the thousands of jobs in our cutting-edge GEM system for employment opportunities that fit your qualifications. At the forefront of the staffing industry, Artech is a minority and women-owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. Artech's deep heritage, proven expertise and insightful market intelligence has secured long-term partnerships with Fortune 500 and government clients seeking world-class professional resources. Job Description Requirement: This position is an administrative office position supporting a team of four managers who are in charge of all design and construction projects at Wellesley College. Minimum 3 days/wk onsite (or part-time onsite five days) Anticipated from now through end of August We need assistance in the following tasks ·Setting up meetings with groups of on-campus and off-campus attendees; providing communication to attendees regarding AV support, lunch requirements and room setups · Sending out project documentation like meeting minutes and communicating with architect and engineers on simple logistics (times, locations, etc) Qualifications Under direction from the PM, coordinate RFP documents, research firms, and be point of contact for logistics for the selection committee Assist with uploading and organizing project documents in e-builder properly and consistently · Mailings,Fedex labels, transmittals, project correspondence · An ideal candidate would have some background in a construction firm, and architect or engineering office, or facilities organizations, but not a requirement. Additional Information For more information, Please contact Best Regards, Shobha Mishra ************** Shobha.MishraATartechinfo.com

Job DescriptionBenefits: Company parties Competitive salary Flexible schedule Free uniforms Opportunity for advancement We are seeking a Marketing Assistant to join our team! As our Marketing Assistant, you will be following up on leads, updating CRM data, and working towards overall marketing goals. You will also be creating social media advertisements and posts, creating video content, maintaining ads, and designing promotional material. The ideal candidate is creative, is familiar with both social media platforms and design concepts, and has experience working with editing platforms for content creation. You will also be responsible for basic general office tasks such as answering calls, entering data into the CRM, keepong track of payments and scheduling jobs. Responsibilities Create, edit, and post social media marketing of all kinds, including text posts, pictures, informative long-form articles, and video content Maintain a strong online presence that represents the company Follow up on potential leads, both via phone and email as needed Qualifications Strong written and verbal communication skills Familiarity with video and photo editing Strong organizational skills Strong attention to detail Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Pay Pay is $17-$25 an hour Pay is based on experience and knowledge 5 sick days per year

Administrative Assistant Cardinal Kung Academy, Stamford, CT The administrative assistant supports the daily operations of Cardinal Kung Academy, reporting to the Principal but also working regularly with students, faculty, and other administrative personnel. The administrative assistant is the face and voice of the school (and by extension, of Christ and His Church) for those calling or visiting for the first time and must be able to exhibit grace and charity even during hectic moments. Reports to: Principal Responsibilities: ? The administrative assistant is primarily responsible for managing the everyday operations of the school office, including but not limited to: ? Monitoring entrances to the building and hallway (intercom, remote locking system) ? Answering phone calls in a courteous, professional, and informative manner ? Fielding regular admissions calls, directing interested parties to the appropriate next step, and answering questions accurately and appropriately ? Receiving visitors to the school and ensuring that proper sign-in/out procedures are followed ? Regularly assisting students, parents, and teachers who frequent the office ? Coordinating with teachers for make up tests and quizzes for their students and administering these exams ? Keeping student cell phones and electronic devices securely stored during the school day ? Recording attendance and disseminating absentee lists to teachers in a timely manner, tracking excused and unexcused absences, communicating regularly with parents regarding absences ? Managing and recording situations requiring basic first-aid for students (bandaids, ice packs, etc.), alerting parents and school nurse when more serious attention is required. ? Copying, scanning, and filing as needed ? Managing student files, requesting student paperwork as needed, organizing school paperwork ? Acting as a resource for school policies, school news, and upcoming events ? Collecting money for student events and activities, keeping student clubs' funds organized ? Helping to maintain office organization of supplies, deliveries, and paperwork ? Scheduling appointments with the Principal ? Other related duties as assigned by the Principal Additional Responsibilities: ? Completing transcript requests for schools that have closed whose files we store ? Keeping the school calendar of events up to date on Google Calendar and school website ? Assisting with set up and attending school events ? Taking photos of student activities and storing photos in an organized manner ? Regularly posting on social media ? Assisting the Guidance Counselor as needed Required Education and Experience: ? High school diploma and 3+ years of experience in an office environment or college degree ? Excellent interpersonal skills - highly collaborative and an effective team member, willing to work with others ? Strong organizational skills ? Excellent written and verbal communicative skills ? Excellent computer skills - Facility with Office and Google applications, willingness to learn new applications used in the daily operations of the school Competencies and Personal Attributes: ? Detail oriented, precise, and strong organizational skills ? Ability to work with Google office suite (Docs, Sheets, Calendar) and learn new technology ? Deliver results while maintaining focus on critical deadlines ? Manage multiple responsibilities simultaneously and follow through on assigned tasks ? Troubleshoot when problems or conflicts arise ? Able to perform in stressful situations ? Unyielding integrity and confidentiality ? Willingness to serve others ? Joy and patience in working with children of various ages Desired Competencies and Personal Attributes ? Establishes a courteous and professional demeanor as a representative of the Diocese and the Catholic Church. ? Understands and is supportive of the mission of the Catholic Church and schools in the Diocese of Bridgeport. ? A disciple who loves Christ and desires to serve. ? Able to deliver and accept constructive feedback. ? Self-starter who is able to work with limited instruction and supervision ? Ability to speak Spanish is desirable, but not required. All interested and qualified candidates can submit a resume and cover letter with salary requirements to Ms. Lauren Doyle, Director of Operations (******************************).

Required Qualifications (as evidenced by an attached resume)\: Associate's Degree (foreign equivalent or higher). In lieu of an Associate's Degree, six (6) years of full-time experience working in a medical or administrative office setting will be considered. Four (4) years of full-time experience working in a medical or administrative office setting. Experience with computer database systems and an electronic medical record system. Knowledge of medical terminology and HIPAA privacy laws. Preferred Qualifications: Bachelor's degree (foreign equivalent or higher). Two (2) more years of experience working with medical records and database systems. Experience with performing quality assurance checks. Experience compiling data into reports. Familiar with the WTCHP certification processing. Proficiency in Microsoft Office - Word, Excel, Access. Brief Description of Duties: OUR MISSION: The Stony Brook WTC Health Program offers comprehensive, integrative healthcare of 9/11-related illness for WTC disaster responders. Integral to our mission of patient-centered care is an enduring support community, advocacy for our 9/11 responders and cutting-edge research efforts. The Clerical Specialist II position is responsible for assisting the supervisor with the implementation and roll-out of new processes with the team. This will involve, but is not limited to, coordination, training, quality control, associated follow-up reporting, data collection and dissemination of information. The Clerical Specialist II will undertake special projects as assigned and follow timelines as prescribed. The incumbent must demonstrate the ability to navigate and communicate across all levels of staff. This position requires the ability to work independently within strict timelines and parameters. The incumbent must have excellent communication, organizational and interpersonal skills. The incumbent must be able to work independently with good judgement and a strong sense of responsibility and work ethic. The incumbent must have on the job experience in making independent decisions related to the implementation of workflow processes. Duties: Oversee daily clerical tasks such as results letter tying, quality control, data entry, database maintenance and provide higher level review of data or specific processes to ensure high quality in data management. Navigate and communicate/document in EMR platforms, and multiple systems (Trial DB, Iron Mountain, IDX) pull data for reports, prepare reports for supervisor. Effectively communicate with third party vendors, facilitating record movement and storage. Monitor daily productivity of clerical tasks (member results letters typing, chart room maintenance, quality control processes, scanning, data entry) providing feedback to supervisor, provide insights for resolving process issues. Assist supervisor in providing ground-level support to staff, fielding questions and providing directions on processes and procedures. Coordination of workflow between clinical and clerical staff. Other duties as assigned. Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA. **The incumbent must be willing to work and travel between the Westbury and Commack clinic locations. Occasional Evenings and Saturdays will be required. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ************** or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here . Visit our WHY WORK HERE page to learn about the total rewards we offer. SUNY Research Foundation\: A Great Place to Work. The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.