Office assistant jobs in Yuma, AZ

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

The Back Office Technician is responsible for performing a variety of patient care, office, and laboratory duties. The Back Office Technician prepares patients for examination and assists other optical professionals in providing treatment to the eyes. Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Ensures a positive and professional environment where patients feel comfortable; prepares patients for treatment and assists doctors. Collects and documents the patient's chief complaint. Verifies patient's ocular and medical health history. Documents any medications patient is taking. Obtains consents from patients. Ensures patients read and sign the consents. Performs Refractions. Administers basic Visual Acuity (VA) assessments. Performs intraocular pressure (IOP) tests with a Tonopen unit. Takes Fundus photos. Administers a Visual Field (VF) test. Performs Flourescein Angiogram (FA) procedures. Performs Indocyanine Green Angiography (ICG) procedures. Administers topical ophthalmic and dilation medications to patients. Maintains a clean, sterile, and stocked exams rooms. Provides written instructions and/or patient education materials for the patient to review at home. Ensures patient understands all instructions. Provides accurate documentation and summarization of an ocular examination, while maintaining patient flow and communication regarding appointment status. Files patient forms and updates information in CareCoud/EMR system. In some clinics, may be required to drive patients in a company-provided vehicle. Maintains an appropriate professional appearance and demeanor in accordance with Company policies. Keep commitments and keep direct supervisor informed of work progress, timetables, and issues. Maintain strict compliance with State, Federal and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices). Other duties as assigned by management. Requirements REQUIRED: High School education, GED or equivalent. Valid driver's license and automobile insurance. Ability to travel to other clinics as assigned. Desirable Experience in the Ophthalmic or Optometric Industry. Experience as a Back Office Technician. Certificates/Licenses/Registrations Certified Ophthalmic Technician (preferred) Certified Ophthalmic Assistant (preferred) Valid Driver's License may be required based on clinic location(s). Knowledge/Skills/Abilities/Talents Team player and contributor coupled with excellent communication and interpersonal skills (oral and written). Skills required include use and knowledge of WORD, EXCEL and use of standard office equipment. Ability to respond to common inquiries from customers, staff, vendors, or other members of the community. Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure. Ability to interpret and apply policies and procedures. Must address others professionally and respectfully by actions, words, and deeds. Detail oriented, organized, process focused, problem solver, self-motivated proactive, customer service focused. Displays independent judgment by willingness to make timely and accurate decisions based on available information that is sometimes vague or limited in nature. Ability to multitask effectively and work in a fast paced and sometimes ambiguous environment, without compromising quality of work. Ability to prioritize tasks and projects with limited direction, while understanding and contributing to the success of the clinic. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate. Ability to travel to between offices. While performing the duties of this job, the employee is regularly required to sit, stand, walk, handle, or feel, reach with hands and arms, see, talk, and hear. The employee will frequently lift and/or carry reports, records and other materials that typically weigh less than 20 pounds. The employee is occasionally required to stoop, kneel, bend, or crouch. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, and other standard office equipment. All of the information contained herein reflect general details as necessary to describe the principal functions of this classification, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Management reserves the rights to add, modify, change, or rescind the duties and/or work assignments of all positions, without advanced notice, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Notwithstanding any of the foregoing described job responsibilities, employee shall not engage in activities that constitute the practice of ophthalmology as prohibited under applicable law. Employee shall neither exercise control over nor interfere with the clinician-patient relationship. Clinicians shall have sole responsibility for all professional services provided to patients. Salary Description $21.00 - $27.00

🕒 Schedule: Full-Time 💲 Starting Pay: $18.25/hour 🏢 Department: Claim Administration About the Opportunity Are you highly organized, detail-driven, and comfortable working in both remote and in-office settings? We're hiring a Claims Administration Clerk to join our fast-paced Claim Administration team. This role is ideal for someone who thrives in structured workflows, enjoys problem-solving, and has recent in-office experience supporting administrative or operational functions. If you're self-motivated, accurate, and ready to contribute to an essential part of the healthcare claims process, we'd love to meet you. What You'll Do Process assigned system edits prior to claim submission Print and mail paper medical & behavioral health claims Prepare supporting documentation (EOBs, medical records, etc.) Perform in-person filing duties when needed Pull itemized bills for subpoena requests and respond to payer documentation requests Prepare and upload trip tickets for transportation claims Upload documentation packets and complete portal data entry Download, review, and file payer correspondence Assist with invoicing and spreadsheet-based claiming tasks Maintain and organize electronic and physical filing systems Uphold strict HIPAA and confidentiality standards Participate in department projects and meet productivity/quality metrics Complete additional duties as assigned Required Qualifications High school diploma or GED Must have recent in-office work experience 1-2 years of healthcare claims experience (preferred) Ability to manage logins and passwords across multiple payer portals Strong software proficiency and internet research skills Experience working in a hybrid or remote setting (preferred) Valid identification and ability to work onsite as scheduled Skills & Competencies Strong attention to detail and accuracy Excellent organization and time management Clear, professional communication skills Ability to follow regulatory and procedural guidelines Positive, team-oriented work ethic Strong problem-solving abilities and sound judgment Ability to stay focused and proactive in a fast-paced environment Work Environment & Physical Requirements Fast-paced environment with shifting priorities Frequent walking, sitting, standing, and document handling Ability to lift 10-15 lbs occasionally Visual acuity required for data entry and reviewing documentation Equal Opportunity Employer We are an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. Interested? Let's Connect!

Medical Front Office Coordinator | Temp (possible Temp-to-Hire) | Larkspur | $23-$27/hour (DOE) We're seeking an experienced Medical Front Office Coordinator to join our busy, patient-focused clinic in Larkspur. This is an exciting opportunity to be the welcoming face and first point of contact, ensuring every patient feels valued from the moment they arrive. In this role, you will spend your days supporting a high-performing team and maintaining a smooth, efficient front office. Location: 100% onsite in Larkspur, CA Schedule: Monday-Friday, 7:40 AM-4:10 PM (slight flexibility possible) Pay Range: $23-$27/hour (DOE) Start Date: Within 1-2 weeks of offer Employment Type: Temporary (3+ months) with potential to convert to permanent Background Check: Clear criminal background check and drug screen (per federal guidelines) As the Front Office Coordinator, you will: Greet and register patients promptly and professionally Schedule, book, and reschedule appointments; manage referrals and authorizations Answer phones, triage calls, and relay messages to staff and providers Prepare and maintain patient charts and office documents; scan into Electronic Health Records (EPIC) Collect and log payments, balance receipts and copays accurately Maintain office supplies and assist with equipment care Ensure patient confidentiality and adhere to best practices Build and maintain effective relationships with patients, staff, and providers Support smooth patient flow and coordinate front desk operations As the Front Office Coordinator, you bring: Experience: 2+ years as a Front Office Coordinator (or similar administrative skills) in a medical setting. Technical Skills: Proficiency with EPIC and Microsoft Office. Soft Skills: Strong interpersonal skills, professional demeanor, ability to multitask in a fast-paced environment. Education: High school diploma or GED required; business school or related training preferred. Preferred: Bilingual in Spanish.

We are seeking a professional and welcoming Receptionist to serve as the first point of contact for clients, visitors, and partners at our mortgage company. This role is essential in creating a positive first impression and ensuring smooth front-office operations. The ideal candidate is organized, customer-focused, and thrives in a fast-paced environment. Key Responsibilities • Front Desk Management: Greet clients and visitors promptly and professionally; manage check-in procedures. • Phone & Email Handling: Answer and direct incoming calls; respond to general inquiries via email. • Scheduling & Coordination: Assist loan officers and staff with scheduling appointments; maintain conference room calendars. • Document Handling: Receive, sort, and distribute mail; manage courier services and incoming packages. • Customer Service: Provide basic information about mortgage services and direct clients to the appropriate team members. • Administrative Support: Assist with data entry, filing, and maintaining office supplies inventory. • Compliance & Confidentiality: Handle sensitive client information in accordance with company policies and regulatory requirements. Required Skills & Experience • 1-2 years of experience in a receptionist or administrative role. • Strong communication and customer service skills. • Ability to multitask and stay organized in a fast-paced environment. • Professional, positive, and proactive attitude. Compensation $23/hour. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support. Position Details • Title: Color Assistant • Location: Los Angeles , CA - Fully Onsite • Type: 3-Month Freelance Assignment • Compensation: $25-$30 per hour, based on experience • Start Date: ASAP What You'll Do • Check in and log inbound mail and submissions using trackers and PLM • Pull, organize, and prepare files for team review • Maintain color records, approval history, and file systems • Create and file folders for new and completed submissions • Maintain Color Continuity Cards to support seasonal consistency • Coordinate with internal partners and overseas teams to send approvals and track progress • Log submissions in and out as they move across stakeholders What They're Looking For • Strong organization skills and attention to detail • Ability to multitask in a fast-paced environment • Positive attitude and proactive communication • Strong written and verbal skills If you or someone you know would be a great fit, feel free to reach out or apply for more information.

Title: Business and Front Desk Coordinator Compensation: $20-24/hr Schedule: Monday - Friday 9:00 a.m. - 5:30 p.m. Nazareth House is seeking a dependable and service-oriented Business and Front Office Coordinator to support daily administrative, business office, and front-of-house operations within our residential care community. This role is ideal for a highly organized professional who excels in customer service, administrative coordination, and compliance support while serving as a key point of contact for residents, families, visitors, vendors, and staff. What You'll Do: Serve as a primary point of contact for residents, families, visitors, and vendors, ensuring a welcoming and professional front office experience. Coordinate business office functions including accounts payable, accounts receivable, billing, payroll support, and month-end administrative processes. Maintain confidential employee and resident records in compliance with organizational and regulatory requirements. Support HR functions such as recruiting coordination, onboarding documentation, training records, and compliance tracking. Assist leadership with hiring paperwork, regulatory documentation, and audits. Manage front desk operations including answering phones, greeting visitors, and monitoring facility access. Maintain organized filing systems, databases, mail distribution, and general office operations. Schedule appointments, transportation, tours, and support admissions-related coordination. Assist with events, Dining Services documentation, staff scheduling records, and training logs. Coordinate with onsite vendors and serve as a backup driver when needed. What You'll Need to Succeed: Administrative, business office, or account coordination experience required. Strong customer service, professionalism, and communication skills. High level of confidentiality, discretion, and attention to detail. Strong organizational and multitasking abilities in a fast-paced environment. Proficiency in Microsoft Office and standard office systems. Healthcare, assisted living, or elder care experience preferred. Valid driver's license, background clearance, and ability to complete required training. What Nazareth House - Los Angeles Offers You: Comprehensive health, dental, and vision coverage 401(k)/403B retirement plan Company paid Life Insurance coverage Generous Paid Time Off Paid Sick Leave 6 paid Holidays Paid Leave (Jury Duty, Bereavement leave, etc.) Opportunities for career growth and professional development within a supportive workplace. Meaningful work that makes a positive difference in the lives of both residents and staff. A compassionate and inclusive work environment that fosters teamwork and collaboration. Compensation: Starting rate of $20-24/hr Compensation will be determined by a number of factors including educational background and experience. About Nazareth House: At Nazareth House, our commitment goes beyond physical space. Established in 1951 by the Sisters of Nazareth, both the sisters and our staff share a dedicated commitment to providing a safe and loving atmosphere where seniors are encouraged to maintain their independence. Our community offers a variety of care levels tailored to residents' changing needs. We take pride in providing diverse living options, from independent living to residential care, and a dedicated Care Center for evolving needs. For more information about the company, please visit our website: ********************************************************************** Please note: We are not accepting phone inquiries regarding the status of applications. Only qualified candidates will be contacted. Additionally, we are not working with agencies or third-party recruiters at this time. Thank you for your understanding. Nazareth House - Los Angeles provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Nazareth House - Los Angeles complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Please note that employment with Nazareth House - Los Angeles is strictly on an at-will basis.

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$28-$33/hour plus benefits

Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with strong potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant to support a residential property portfolio in Sonoma and Solano Counties. This role supports day-to-day property operations and resident services in a fast-paced, professional environment. The position starts as temporary with the potential to convert to a direct-hire role. Key Responsibilities Perform administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls and route messages appropriately Maintain an organized and professional front desk environment Manage office supplies and equipment and obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies such as fire or flood by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations including seniors, disabled individuals, and low-income residents Requirements Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds This opportunity offers exposure to the real estate and property management industry with the potential to transition from a temporary assignment into a long-term, direct-hire role based on performance and business needs.

About Drill Tech Drill Tech Drilling & Shoring, Inc. (DTDS) is a design-build contractor specializing in the construction of earth retention systems, soil stabilizations, drilled foundations, landslide remediation, and tunnel and shaft construction. DTDS has 10 subsidiary companies which possess a wide range of expertise including marine construction, rockfall mitigation, microtunneling, and other specialty services. We operate across the greater United States for both the private and public sector. DTDS strives to hire individuals seeking to provide insight and innovative ideas for our growing and dynamic company. We employ individuals that are eager to learn, energetic, and able to multi-task. Applicants must be dependable, conscientious, assertive, and enjoy working in a team environment. Job Description DTDS is looking for a full-time Administrative Assistant for our headquarters in Antioch, CA. A successful candidate will be hard-working, detail-oriented, maintain a positive attitude, and able to lift up to 30 lbs. while being on your feet a good portion of the workday. We are seeking punctual candidates that conduct business in a professional and ethical manner. This position requires excellent communication skills and multitasking capabilities. The role supports multiple departments such as Accounts Payable, Accounts Receivable, Estimating, Project Management, Operations, and general office tasks. Duties of this position include, but are not limited to, the following: Primary Duties: Overseeing clerical tasks Maintains data/edits documents for accuracy Proficiency with printers/scanners for digitizing documents Eager to learn new process/procedures Respectful of company policies, enforcing policies as needed Use and maintain checklists for daily and recurring tasks Qualifications: High School Diploma/GED Equivalent Experience: 1-year minimum office experience Microsoft Office Outlook, Word, Excel, Teams Typing 55 wpm Strong ability for self-sufficiency, organization, and resourcefulness to identify problems and find solutions Compensation Negotiable depending on relevant experience. Health benefits include medical, dental, and vision coverage. Premiums covered by Drill Tech. 401k Plan, 5% company match. Workweek is Monday-Friday 8AM-5PM, 40hrs/wk Equal Opportunity Employer Drill Tech Drilling & Shoring, Inc. is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Drill Tech promotes a drug-free workplace.

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Medical Office Coordinator __________________________________________________ NOTE- THIS IS 100% ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099 *** Candidate must be authorized to work in USA without requiring sponsorship *** Position: Medical Office Coordinator (Job Id - # 3130************ Location: San Francisco CA 94158 Duration: 3 Months + Strong Possibility of Extension ______________________________________________________ Job duties: Check in patients, Schedule follow ups, Make reminder calls to patients, Print, fax, etc. Soft skills needed for this clinic: Great customer service, friendly, problem solver Job duties: Back Office Soft skills/characteristics needed in a temp for this clinic: Surgery Scheduling and Chemo Scheduling is highly preferred Estimated number of patients in clinic per day or calls per day if call center: we're not a call center, but we do cross cover the department's mainline. Specific number of year's experience? 3-5 Must have experience with EPIC APEX ________________________________________________ Bhupesh Khurana Lead Technical Recruiter Email - ***************************** Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Job Responsibilities: Assist in daily approvals with Design and Buyers Prepare and process samples to be dropped of at Buyer's office for Approval Ability to multi-manage several projects at one time and under stressful conditions and time deadlines. Log incoming packages and maintain accurate records of all deliveries. Prepare and process outbound shipments, including overseas packages, ensuring proper documentation and timely dispatch. Distribute vendor submissions to cross-functional teams and track comments or approvals as needed. Order nominated trims for all purchase orders and ensure timely follow-up with suppliers. Photograph strike-offs and samples and prepare images for review. Update the WIP report regularly to support the sales team with accurate production status. Handling administrative task such as filing and documentation Provide general team support and assist with any tasks or needs that arise to keep production running smoothly

CHASSE Building Team is a collection of great people who achieve great things by creating a TEAM like no other. We create work environments that are positive, fulfilling and rewarding. CHASSE Building Team is looking to find great candidates to join us. Positivity, professionalism, partnership, and commitment to our mission and clients is a must! We've been ranked the #1 or #2 Best Place to Work by the Phoenix Business Journal for four years running. If you're passionate about your work and bring positivity and partnership to the job each day, let's have a conversation about what it could be like working for CHASSE Building Team. General Responsibilities: Greet all visitors and employees promptly and professionally Connect visitors with CHASSE teammates Maintain a clean, organized, and welcoming front desk area Answer and route incoming phone calls courteously and efficiently Take and deliver accurate messages in a timely manner Receive, sort, and distribute incoming mail and packages Prepare outgoing mail and coordinate with courier services (e.g., FedEx, UPS) Notify staff of deliveries and assist with shipping and mailing needs Scan, copy, file, and organize documents as requested Perform light data entry and document formatting Provide general administrative support to other departments as needed Receive and track joint check requests from vendors or accounting Follow up on required signatures and ensure timely return to vendors/subcontractors Support and facilitate daily office operations. Benefits All CHASSE Teammates are members of Employee Stock Ownership Program, meaning CHASSE is 100% Teammate Owned! Medical, dental, and vision coverage at competitive rates Company-provided short AND long-term disability coverage 401K plan with a 5.00% employer match Amazing company events - Staycations, High Country Camping Trip, Holiday Parties, Quarterly All-Company Meetings, and so much more!

Do you enjoy a mix of office work and hands-on tasks? Are you organized, detail-oriented and able to take initiative? Do you work well independently while also being a team player? If you answered yes, we want to connect with you about our Administrative Assistant position. At DoorWays, we supply commercial builders with high-quality architectural openings products. Our expertise includes Division 8 hollow metal frames and doors, wood doors, and related hardware. We focus on delivering accurate, timely solutions while supporting builders, architects, and installers throughout every project. Job Overview The Administrative Assistant plays a central role in keeping both office and project operations running smoothly. This person ensures that projects stay on schedule, documents and financial records are accurate and the office and warehouse environments are organized and functional. They serve as a key point of contact for the internal team, vendors, and visitors, bridging communication across administrative, project, estimating and operational functions. Roles and Responsibilities Office & Administration Manage all project and operational documentation, ensuring purchase orders, submittals, and shipment tracking are accurate, complete, and up-to-date Maintain financial records and support accounts payable (AP) and accounts receivable (AR) tasks to ensure timely and accurate billing and payments Train and assist team members in administrative, accounting, and project support processes to ensure consistent and efficient workflows Act as the first point of contact for phone and in-person inquiries, providing professional, courteous, and helpful communication Oversee daily office operations to keep the workspace organized, efficient, and running smoothly Project Support & Estimating Assist with bid preparation and project planning, including scheduling deadlines, reviewing plans, and creating take-offs to support accurate proposals Coordinate project timelines, track shipments, and maintain submittal approval logs to keep projects on schedule Facilitate clear communication and proper documentation flow between project stakeholders to prevent delays or miscommunication Skills & Characteristics Proactive and willing to step in wherever needed Strong team player who collaborates effectively with others Self-motivated with the ability to take initiative independently Positive and enthusiastic attitude Driven to achieve results and support team goals Strong interpersonal awareness and able to “read the room” Highly detail-oriented with a focus on accuracy and follow-through Experience Comfortable using a computer 2-3 years of experience using Microsoft Office or similar tools Office administrative experience preferred Proven experience in construction/trades preferred Students earning degrees in Architecture or Construction Management are encouraged Job Type: Part Time, on-site; NO REMOTE. Pay Range: $20-$23 / hour; DOE If you're interested in this position, please send a cover letter explaining why you would be a good fit for this role, along with your resume, to **********************.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Key Responsibilities: Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms. Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms. Update and optimize existing product data using bulk feeds. Support product visibility improvements through a basic understanding of SEO. Conduct accurate and detailed data entry and analysis using Excel. Assist with daily operational tasks such as inventory management and pricing updates. Collaborate with internal teams to ensure smooth e-commerce operations. Qualifications: Junior-level experience with Amazon Seller Central operations. Junior-level experience with Walmart Marketplace operations. Basic knowledge of SEO principles. Experience handling bulk data feeds. Proficiency in Excel for data entry and analysis. Preferred Attributes: Organized and capable of multitasking. Accurate and detail-oriented work ethic. Strong communication and teamwork skills. Location: Los Angeles, CA

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture