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Become An Office Associate

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Working As An Office Associate

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships

  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does An Office Associate Do At Office Depot

* Responsible for providing fully proficient administrative and secretarial support to one or more managers/professionals.
* Under general direction, coordinate departmental projects/processes, compiles basic correspondence and reports in support of a functional area.
* Tasks are based on related standard procedures and instructions are readily available.
* Assist GM and other members of the management team with a variety of administrative requests - reports, scheduling of conference rooms, plan business meals and small projects
* Fully proficient and skilled in all clerical tasks.
* May handle some receptionist responsibilities i.e. screen phone calls, greet visitors and distribute incoming mail/correspondence.
* Review outgoing material and correspondence for internal consistency and conformance with department's procedures, assures that proper clearances have been obtain, when needed.
* Determine from a variety of requests, which should be handled by the supervisor, appropriate staff members or other departments5.
* Obtain information from the files or staff for routine inquiries on department programs or reports

What Does An Office Associate Do At Ascension Health

* Greets patients and visitors, checks patients in and out, and obtains necessary documentation.
* Verifies and enters demographic information.
* Obtains and verifies insurance authorizations/precertification.
* Completes medical record release requests and schedules/confirms patient appointments.
* Enters, reviews and submits charges for patient procedures and services daily.
* Collects co-payments and reconciles all daily reports and deposits for accuracy.
* Provides general office and clerical support to assigned out-patient/medical office.
* Presenting a professional, knowledgeable & friendly manner, acts as the practice communication liaison for the provider handling communication on behalf of the practice including external/internal customers; answers incoming calls & responds approp.; routes/triages messages timely & correctly; maintains pt. confidentiality, complies w/HIPAA rules & regs. including reporting breaches/violations
* Using an EMR, obtains, verifies/records pt. demographic data & coordinates/schedules pt. appts. & office procedures within out-pt. clinics as well as diagnostic tests; consultations & treatments w/other depts. and/or institutions, ensures WC, No
* Fault & PCP documentation is complete, verified & accurate, sorts & distributes mail daily
* Ensures all patients have access to review and/or sign all documents & consents protecting their privacy & access to their healthcare choices & treatment including HIXNY, Notice of Privacy Practice, Advance Directives & Patient Bill of Rights
* Identifies patients needing financial assistance, communicating basic criteria to patient or patient's representative w/courtesy, compassion & respect; refers un/under insured to appropriate department for additional and/or enrollment information

What Does An Office Associate Do At International Painting Company

* Various tasks related to marketing the business including: organizing direct mail campaigns; working with vendor(s) on website updates; customer cold calling; assisting at home shows; assisting with street signage campaigns Sales: Various tasks related to increasing sales including: proactively contacting Internet and other office leads; entering customer leads into CertaPro sales database; scheduling and confirming customer appointments; preparing materials for owner appointments; follow-up emails and phone calls to current estimate customers Production: Various tasks related to producing sold projects including: confirming job details with customer; production scheduling; assisting painters with ordering paint and materials; managing administrative production process with paint crews Financial: Various tasks related to the finances of the operation including: costing completed jobs in CertaPro sales database; paying bills (as needed); preparing paint crews payments; making bank deposits (when needed) Administrative: Various tasks related to the administration of the office including: general customer service; answer telephones; order office supplies; file important papers and job jackets; process all mail Human Resources: Various tasks related to human resources including: maintaining current sub-contractor insurance forms; obtain background checks on all sub-contractors Miscellaneous: There are ad hoc responsibilities that the Owner will request of this position, such as helping to lead charitable efforts (events, etc.).
* Company Description Most referred painting company in North

What Does An Office Associate Do At Goldman Sachs & Co.

* The Shared Services Management Office provides management and oversight of services that are shared across our various legal entities.
* The team works on a cross
* Divisional basis and is currently recruiting within our NY/NJ & London offices.
* The Shared Services Management Office is instrumental in managing some of our key organizational change initiatives as a result of resolution planning and regulatory reform.
* Successful candidates will be given the opportunity to help design and build new functional capabilities within the firm.
* Main responsibilities will include:
* Support functional leads to cover main regulatory requirements for regional location (US, EMEA or Asia)
* Subject Matter Experts on resolution planning, inter-affiliate service provisioning, intercompany agreements and SLAs
* Involved in overall functional direction, policy and procedure implementation, data modelling and system design
* Facilitation and oversight of inter-affiliate service processes relating to business functions received/performed in specific region of coverage
* Perform quality assurance and consistency of data and processes relating to inter-affiliate service provisioning
* Build out of core team processes to manage inter-affiliate service provision
* Liaise extensively with other areas of the Federatio

What Does An Office Associate Do At Northwell Health

* Schedules and confirms patient appointments and arrival.
* Performs other various receptionist duties and maintains reception area.
* Collects, verifies and records demographic, insurance and referral information.
* Collects, records and receipts outstanding money.
* Prepares patient charts.
* Maintains patient and correspondence transcription records.
* Collects, sorts, files, locates and distributes needed information, materials, records and paperwork.
* Proof reads transcribed correspondence.
* Operates related office equipment.
* Answers and processes overflow calls.
* Performs light typing duties such as various correspondence, reports, articles or data entry.
* May prepare and maintain various statistical data.
* Performs related duties, as required

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How To Become An Office Associate

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Office Associate jobs

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Office Associate Career Paths

Office Associate
Office Manager Accounts Payable Clerk Staff Accountant
Accounting Manager
7 Yearsyrs
Data Entry Associate Security Officer Night Auditor
Assistant General Manager
5 Yearsyrs
Accounts Payable Clerk Accountant Finance Analyst
Assistant Vice President
7 Yearsyrs
Administrative Associate Administrative Specialist Operations Manager
Branch Manager
6 Yearsyrs
Accounts Payable Clerk Billing Specialist
Business Office Manager
8 Yearsyrs
Program Coordinator Program Manager General Manager
Chief Executive Officer
8 Yearsyrs
Specialist Account Manager Marketing Director
Development Director
9 Yearsyrs
Data Entry Associate Case Manager Assistant Director
Director Of Admissions
7 Yearsyrs
Office Administrator Accounts Payable Clerk Accountant
Finance Manager
7 Yearsyrs
Legal Assistant Program Coordinator Event Manager
Food And Beverage Manager
5 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Specialist Forklift Operator Warehouse Manager
Logistics Manager
7 Yearsyrs
Billing Specialist Home Health Aid Unit Secretary
Office Manager
5 Yearsyrs
Administrative Associate Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Program Coordinator Assistant Director Office Manager
Practice Manager
9 Yearsyrs
Legal Assistant Office Manager Realtor
Property Management Specialist
6 Yearsyrs
Human Resources Coordinator Program Manager General Manager
Property Manager
6 Yearsyrs
Human Resources Coordinator Specialist Account Manager
Regional Manager
8 Yearsyrs
Billing Specialist Specialist Account Manager
Sales Manager
5 Yearsyrs
Office Administrator Human Resources Coordinator Program Manager
Senior Manager
10 Yearsyrs
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Office Associate Demographics

Gender

  • Female

    75.8%

  • Male

    22.5%

  • Unknown

    1.7%

Ethnicity

  • White

    80.4%

  • Hispanic or Latino

    11.0%

  • Asian

    6.5%

  • Unknown

    1.6%

  • Black or African American

    0.5%
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Languages Spoken

  • Spanish

    56.1%

  • French

    12.8%

  • German

    3.9%

  • Mandarin

    3.6%

  • Chinese

    3.3%

  • Hindi

    3.0%

  • Italian

    2.4%

  • Portuguese

    2.1%

  • Cantonese

    1.8%

  • Russian

    1.5%

  • Urdu

    1.5%

  • Arabic

    1.5%

  • Ukrainian

    1.2%

  • Tagalog

    1.2%

  • Korean

    0.9%

  • Filipino

    0.9%

  • Serbian

    0.9%

  • Greek

    0.6%

  • Polish

    0.6%

  • Swedish

    0.3%
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Office Associate

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Office Associate Education

Office Associate

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Real Office Associate Salaries

Job Title Company Location Start Date Salary
Middle Office Associate World First USA, Inc. Austin, TX Mar 10, 2016 $45,000
Front Office Associate Inview Medical Imaging Fremont, CA Jan 05, 2016 $38,547
Front Office Associate Inview Medical Imaging Fremont, CA Jul 03, 2016 $37,566
Front Office Associate Inview Medical Imaging Fremont, CA Jan 05, 2016 $37,566 -
$38,610
Office Associate Wyoming Energy Council, Inc. Laramie, WY Sep 09, 2014 $29,120

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Top Skills for An Office Associate

DataEntryFinancialReportsPayrollProcessingDatabaseManagementPhoneCallsOfficeSuppliesGeneralOfficeBankDepositsCreditCardScheduleAppointmentsFrontOfficeFrontDeskOfficeEquipmentSortTravelArrangementsAuditTelephoneCallsResourcePowerpointSalesFloor

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Top Office Associate Skills

  1. Data Entry
  2. Financial Reports
  3. Payroll Processing
You can check out examples of real life uses of top skills on resumes here:
  • Performed data entry, accounting on new car deals, and accounts receivable duties.
  • Prepared financial reports, budget spreadsheets and administered database.
  • Prepared weekly schedules and bi-weekly timesheets for payroll processing.
  • Coordinated all activities including scheduling, staffing, document preparation, and database management.
  • Answer incoming telephone calls regarding employers accounts

Top Office Associate Employers

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