Office clerical assistant job description
Example office clerical assistant requirements on a job description
- High school diploma or equivalent
- Proficiency with Microsoft Office Suite
- Experience with office administration tasks
- Ability to operate office equipment
- Excellent organizational skills
- Strong communication skills
- Customer service orientation
- Attention to detail
- Time management abilities
- Problem-solving aptitude
Office clerical assistant job description example 1
City Colleges of Chicago office clerical assistant job description
OLIVE-HARVEY COLLEGE
Olive-Harvey College is looking for a full time College Clerical Assistant II to perform a variety of routine clerical duties in the Registrar's office. The office of the Registrar administers the enrollment of students, maintains student records, and works with faculty, administration and staff on academic matters.
ESSENTIAL DUTIES:
Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files. Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail. Assists in reviewing time sheets and prepares attendance reports for payroll processing. Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items. Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies. Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.
QUALIFICATIONS:
Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience. Proficient in PC desktop and related software programs. Ability to operate a personal computer. Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions. Skill in basic filing, record keeping and operation of a variety of office machines.
WE OFFER:
Excellent benefits at a low cost; investment plans 403(b) & 457(b); SURS retirement plan; generous vacation, holidays, personal & sick days plus tuition reimbursement. For a more detailed overview of benefits (421), please visit our benefits page.
Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!
TBD
Office clerical assistant job description example 2
Macy's office clerical assistant job description
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About:
Online sales are booming at Macy's. Our Distribution Center teams are key to our success in the modern retail landscape. They make sure that products arrive at our stores - and each customer's doorstep - on time, in perfect condition. Behind the scenes, a lot goes into getting products to customers. When a shopper makes an online purchase, we plan, prep, and package the merchandise to get it delivered as quickly and efficiently as possible - across the country and around the world. It takes a lot of smart people working together to make that happen, and so there are many roles you can play, including (but not limited to): material handlers, equipment drivers, inventory control, packers, quality assurance, safety specialists, asset protection, and many more. Whatever role you play - we value you as a colleague. Choose the challenge that's right for you!
Job Overview:
Essential Functions:
Qualifications and Competencies:
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Supply Chain Only and Colleagues Working in a Supply Chain Facility except in locations governed by a Collective Bargaining Agreement
Random drug testing for all colleagues will be conducted on a monthly or semi-monthly basis, depending upon factors including but not limited to the size of the facility and the number of colleagues on roll. Colleagues will be randomly selected for testing by a third party. Testing must be completed on the same workday the colleague is informed of selection for testing, absent extenuating circumstances. In all circumstances, testing must be completed within 24 hours of notification.
Candidates in Colorado: Click here for Pay Range and here to learn about Benefits .
Candidates in Connecticut: Click here for Pay Range
Candidates in Nevada: Click here for Pay Range
Office clerical assistant job description example 3
Resource Staffing office clerical assistant job description
,
or General Office
$15-$22/hr.
Various clients in the Houston area
Monday – Friday 8 am – 5 pm
Short and Long-Term Opportunities
We are looking for a responsible Administrative Assistant for short, long-term, and temp-to-hire opportunities. In this role, you will perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a secretary or Executive Administrative Assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
General Clerical Duties Performed:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists, book travel arrangements, submit and reconcile expense reports
- Provide general support to visitors and act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
General Clerical
Skills Needed:
- Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work, attention to detail, and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree: additional qualification as an administrative assistant or Secretary will be a plus
Advantages of
Accepting Short and/or Long-Term Temporary Assignments:
- The opportunity to earn income
- Continuous employment on your résumé
- Opportunities to gain work experience
- The chance to sample various industries
- The ability to test the waters at a specific company
- Keep your software skills up to date-makes you more employable
About Resource Staffing
Resource Staffing is an affiliate of The Reserves Network, a family-owned and veteran-founded company. Since 1989, we have been bringing employers and job seekers together in a variety of industries and positions throughout the great state of Texas. As an equal opportunity employer, we value our employees and foster an environment of respect, integrity, and trust in every aspect of employment. However you identify and whatever your background, we encourage you to apply today. #HG
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Updated March 14, 2024
