Office clerk jobs in Albany, OR - 56 jobs

SUPERVISION RECEIVED: Works under the general direction of the Program Manager. . Responsible for a variety of complex administrative and clerical operations. ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform. Provides advanced and specialized clerical support to Program Manager, professional or technical staff. Prepares documents, correspondence, reports, or other materials on general and technical subjects; may transcribe oral or written material. May compose correspondence in accordance with standard procedures. May attend meetings, record minutes, and prepare agendas. May function as principal administrative support for a division or program area. May receive funds and issue receipts. May operate and maintain a billing system for a functional area, office, or program. May maintain inventories of equipment and supplies. Performance of other duties as assigned. Regular attendance is a requirement of this position. Maintain a professional and courteous manner and the ability to work harmoniously with other employees and the general public. QUALIFICATIONS & REQUIREMENTS EDUCATION AND EXPERIENCE: High school diploma or equivalent, plus three months of responsible clerical experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of modern office practices and procedures. Proficiency in the MS Office suite of products. Knowledge of business English, spelling, grammar, punctuation, arithmetic, and routine bookkeeping procedures. Operation of office equipment including photocopy machines, multi-line phone systems and personal computers. Skill in taking notes and transcribing oral or written materials. Ability to learn assigned tasks rapidly and to adhere to prescribed routines and established departmental policies. Ability to plan, organize and complete work in a timely manner. Ability to perform work with initiative and independent judgment and to use resourcefulness and tact in public contacts. Ability to maintain complex clerical records and to prepare accurate reports. Ability to understand and apply guidelines to a variety of operational requirements. Ability to express ideas clearly, both orally and in writing. SPECIAL REQUIREMENTS: Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver's license required. WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to handle or feel objects, tools, or controls; and reach with hands and arms.

School Office Specialist 2 - High School 2025-26 - North JobID: 13281 Classified- School-Based Additional Information: Show/Hide Click here for full job description: School Office Specialist 2 - High School PURPOSE To improve student achievement by providing a variety of highly responsible and comprehensive clerical duties involving such activities as research, development and documentation of high school academic records. Type: Classified Hours per day: 8 Number of days per year: 260 Status: Permanent Hourly Range: $23.15 - $29.53 Application Procedure: Apply online All Applicants, please note: If selected, you will be asked to participate in an interview process. Interviews are conducted virtually, in person, or via a one-way video. Please note interviews are a required part of the hiring process, non-compliance with the interview eliminates your eligibility for the position. Salem-Keizer Public Schools does not and shall not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, disability, veterans' status, or other categories protected by ORS Chapter 659A.

JOB SUMMARY/PURPOSE Performs receptionist duties and provides clerical support for office. Greets patients and interfaces with hospital staff, clinical staff, patients and visitors in a professional manner. DEPARTMENT DESCRIPTION Samaritan Gastroenterology serves Linn, Benton, Lincoln, and parts of Marion and neighboring counties. Our team of physicians, physician associates, nurses, and support staff work together to provide full-spectrum care of our patients# digestive health. EXPERIENCE/EDUCATION/QUALIFICATIONS High school diploma or equivalent required. Experience and/or training with computer applications required. Minimum of one (1) year experience and/or training in a position of similar responsibility and complexity preferred. Experience and/or training with medical/insurance terminology preferred. KNOWLEDGE/SKILLS/ABILITIES Service Orientation - Successfully apply knowledge of various resources/models of recovery to assist and care for others.# Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.# Confidentiality - Knowledge of State and Federal (HIPAA) laws pertaining to confidentiality of protected health information. Ability to comply with laws and maintain confidentiality of patient information. Time Management#- Ability to organize, plan and prioritize work to complete within required time frames and to follow-up on pending issues. Ability to perform multiple tasks simultaneously and thrive in dynamic fast-paced environments and under pressure. Team Building - Ability to work, function and communicate on a multi-disciplinary team. Possess the knowledge and skills to develop constructive and cooperative working relationships with others and maintain them over time.# Social Perceptiveness - Ability to work with a diverse population from pediatrics to geriatrics. Basic understanding of age-related differences in caring for and/or communicating with patients and caregivers. Possess personal sensitivity to the needs and experiences of others and a non-judgmental attitude towards persons of differing standards, values, lifestyles, and ages.# PHYSICAL DEMANDS Rarely (1 - 10% of the time) Occasionally (11 - 33% of the time) Frequently (34 - 66% of the time) Continually (67 # 100% of the time) WALK - INCLINE LIFT (Floor to Waist: 0#-36#) 20 - 40 Lbs LIFT (Knee to chest: 24#-54#) 0 - 20 Lbs LIFT (Waist to Eye: up to 54#) 0 - 20 Lbs CARRY 1-handed, 0 - 20 pounds CARRY 2-handed, 0 - 20 pounds SQUAT Repetitive SQUAT Static (hold #30 sec) PUSH (0-20 pounds force) PULL (0-20 pounds force) STAND CLIMB - STAIRS KNEEL (on knees) REACH - Upward SIT WALK - LEVEL SURFACE BEND FORWARD at waist ROTATE TRUNK Sitting ROTATE TRUNK Standing REACH - Forward MANUAL DEXTERITY Hands/wrists FINGER DEXTERITY PINCH Fingers GRASP Hand/Fist * JOB SUMMARY/PURPOSE * Performs receptionist duties and provides clerical support for office. Greets patients and interfaces with hospital staff, clinical staff, patients and visitors in a professional manner. * DEPARTMENT DESCRIPTION * Samaritan Gastroenterology serves Linn, Benton, Lincoln, and parts of Marion and neighboring counties. Our team of physicians, physician associates, nurses, and support staff work together to provide full-spectrum care of our patients' digestive health. * EXPERIENCE/EDUCATION/QUALIFICATIONS * High school diploma or equivalent required. * Experience and/or training with computer applications required. * Minimum of one (1) year experience and/or training in a position of similar responsibility and complexity preferred. * Experience and/or training with medical/insurance terminology preferred. * KNOWLEDGE/SKILLS/ABILITIES * Service Orientation - Successfully apply knowledge of various resources/models of recovery to assist and care for others. * Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. * Confidentiality - Knowledge of State and Federal (HIPAA) laws pertaining to confidentiality of protected health information. Ability to comply with laws and maintain confidentiality of patient information. * Time Management - Ability to organize, plan and prioritize work to complete within required time frames and to follow-up on pending issues. Ability to perform multiple tasks simultaneously and thrive in dynamic fast-paced environments and under pressure. * Team Building - Ability to work, function and communicate on a multi-disciplinary team. Possess the knowledge and skills to develop constructive and cooperative working relationships with others and maintain them over time. * Social Perceptiveness - Ability to work with a diverse population from pediatrics to geriatrics. Basic understanding of age-related differences in caring for and/or communicating with patients and caregivers. Possess personal sensitivity to the needs and experiences of others and a non-judgmental attitude towards persons of differing standards, values, lifestyles, and ages. * PHYSICAL DEMANDS * Rarely (1 - 10% of the time) Occasionally (11 - 33% of the time) Frequently (34 - 66% of the time) Continually (67 - 100% of the time) WALK - INCLINE LIFT (Floor to Waist: 0"-36") 20 - 40 Lbs LIFT (Knee to chest: 24"-54") 0 - 20 Lbs LIFT (Waist to Eye: up to 54") 0 - 20 Lbs CARRY 1-handed, 0 - 20 pounds CARRY 2-handed, 0 - 20 pounds SQUAT Repetitive SQUAT Static (hold >30 sec) PUSH (0-20 pounds force) PULL (0-20 pounds force) STAND CLIMB - STAIRS KNEEL (on knees) REACH - Upward SIT WALK - LEVEL SURFACE BEND FORWARD at waist ROTATE TRUNK Sitting ROTATE TRUNK Standing REACH - Forward MANUAL DEXTERITY Hands/wrists FINGER DEXTERITY PINCH Fingers GRASP Hand/Fist

Responsible for greeting patients, answering phones, appointment scheduling for multiple modalities / exams, disseminating accurate prep information and ensuring that all background information is available for walk-in and call-in patients. Perform basic PACS media room duties and handle payments. Responsibilities: Will participate and maintain a culture within The Corvallis Clinic consistent with the content outlined in the Service and Behavioral Standards Handbook. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within. Secure from walk-in patients, call-in patients, and from other medical personnel scheduling appointments the appropriate information according to the exam required, communicate accurate prep information back. Convey co-payment requirements as necessary. Prior to appointments, assemble vital information by securing all orders from outside facilities and from the Clinic. Retrieve operating reports from hospitals when needed. Act as cashier in handling payments and co-payments. Competently use all aspects of the radiology system as it relates to processing patients, scheduling exams, ICD-10 coding, and faxing. Competently use Athena and PACS systems for information retrieval, authorization verification and setting up special financial class arrangements as necessary. Provide training for new IOS Staff in the department and ancillary staff outside the department as needed. Escort patients to the appropriate department dressing area, and assist them in undressing, dressing, and using the restroom when necessary. Responsible for making sure medical record release form are filled out accurately by following HIPAA guidelines. Participate as requested by the department manager or supervisor in special projects and be actively involved in the ongoing review and improvement of department processes. Education, licensure and experience: Medical Office Specialist certification or 3 years equivalent front desk clinic experience preferred. Knowledge and skills: Good planning and organizational skills. Well-developed interpersonal and communications skills. Professional appearance and manner. Computer literate. Ability to work in stressful situations and the ability to negotiate effectively. Ability to work compatibly with physicians, patients, and other staff. Perks and Benefits: Work-life balance is a top priority at The Corvallis Clinic 8 holidays + 2 floating holidays = 10 Paid Holidays! Early release on Christmas Eve and New Year's Eve Generous Personal Leave Accrual Benefits: Medical w/ HSA or HRA, Dental, Flexible Spending Acct (FSA) Employer contribution to HSA and HRA (when enrolled in Medical Plan) Employer paid Long Term Disability (LTD), Basic Life/AD&D, Employee Assistance Program (EAP) Voluntary Benefits (Vision, Life Insurance and AD&D, Pet Insurance, Aflac, Legal Shield) Retirement - 401k eligible and auto enrolled after 90 days, 100% vested from day 1, with clinic match after 1 year (w/hours requirement) and Discretionary Profit Share after 2 years (w/hours requirement) Pay on Demand (up to 2x per month) Casual Fridays (with clinic approved attire) Year-round employee engagement events and festivities Team centered culture, delivering exceptional medical care with compassion and a commitment to service

Department: Early Childhood CARES Classification: Office Specialist 2 Appointment Type and Duration: Regular, Ongoing $17.59 - $25.74 an hour FTE: 1.0 Review of Applications Begins open until filled Special Instructions to Applicants To ensure consideration, please include a cover letter and a resume. Department Summary Early Childhood CARES provides early intervention and early childhood special education services to infants, toddlers, and preschool children in Lane County. Over 1700 children who have developmental delays or disabilities are served each year. Early Childhood CARES services include parent consultation, parent-toddler groups, specialized preschools, consultation with children in community preschools or childcare, and speech, physical or occupational therapy. Staff who work for Early Childhood CARES have teaching licenses or state authorization to teach young children. They are specialists in early intervention/early childhood special education, speech therapy, physical therapy, autism, and behavior. Early Childhood CARES is actively seeking to implement Diversity, Equity, and Inclusion principles in the work we do with children and families and in our workplace, including in our hiring practices. We welcome a broad spectrum of candidates and particularly invite applications from individuals who are underrepresented in the profession. We also recognize that evidence suggests candidates self-select out of positions due to concerns over failure to meet all requirements; we strongly encourage such applicants to apply even if they are uncertain about their qualifications. Early Childhood CARES is funded by the Oregon Department of Education with state and federal dollars. Position Summary The Office Specialist 2 (OS2) position provides administrative support to the Early Childhood CARES program. EI/ECSE programs have complex, strict Federal and State laws governing all program aspects. This position reviews Individual Family Service Plan (IFSP) documentation and evaluation files for completeness and legal compliance as well as providing support to the Records Manager with student files. This position will also serve as the McKinney-Vento liason for all EI/ECSE students enrolled at Early Childhood CARES and is responsible for coordinating School District transportation for eligible students receiving EI/ECSE services including cancellation notifications to support classroom closures. This position is supervised by the Early Childhood CARES Business Manager. The Office Specialist 2 interacts daily with academic and administrative staff and subcontractors by telephone, email and in person regarding Early Childhood CARES Services. This position will have multiple deadlines and experience regular interruptions. The successful candidate will be professional, friendly and must maintain a high level of confidentiality. Work Schedule: M-F, 7:00 am start to 4:00 pm to support transportation needs of the agency. Minimum Requirements • Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR • An Associate's degree in Office Occupations or Office Technology; OR • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Professional Competencies • Strong interpersonal and written communication skills; ability to communicate professionally and appropriately with a variety of people. • High degree of accuracy and attention to detail. • Strong writing, editing and proofreading skills; with an eye for detail. • Ability to work both independently and collaboratively in a team environment. • Ability to work independently and solve problems. • Ability to respect and maintain confidentiality in compliance with HIPAA and FERPA privacy and security rules. Preferred Qualifications • One-year ec Web EI/ECSE student data base management • Experience understanding, explaining, and clarifying rules, processes, and procedures to staff and applying to daily duties. • Proficient in Microsoft Office applications. • Experience with technology and using technology workflow automation to improve processes. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit ************************************** The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

PowerSource Telecom, Inc. Job Summary We are seeking an Office Admin to join our team. In this role, you will accurately transfer information into our database system. Your responsibilities may include verifying data, updating existing information, entering new information, creating spreadsheets, and other administrative tasks. There will be phones and emails to navigate, as well as receipts and invoices to manage. The ideal candidate is an accurate typist with attention to detail and excellent computer skills. Additionally, you'll log and keep track of equipment movement. Responsibilities Use keyboard, optical scanners, or other office equipment to transfer information into the database system Collect information directly from clients, employees, management, and enter information into the database Create accurate spreadsheets in Google Sheets and Dropbox Inventory management (heavy equipment, tools, materials, etc.) Create reports or otherwise retrieve data from database Perform regular backup of data Maintain an organized filing system of original documents Phone and email management Regular use of Quickbooks Online accounting software Qualifications High school diploma/GED Previous experience as Office Admin or in a similar position is preferred Skilled in Quickbooks Online, Dropbox, and Google Workspace Understanding of databases Familiarity with standard office equipment such as computers, scanners and printers Excellent verbal and written communication skills Attention to detail Benefits/Perks Career Growth Opportunities Health Insurance Retirement Plan About us We are a growing Telecom construction company based in Alaska. We have just expanded into the PNW, and have based our new warehouse in Albany, Oregon. For more info on our company, please head over to our website at ************************** Compensation: $19.00 per hour About Us We're a minority business company. Our technician has over twenty years' experience in telecommunication field. Power source telecom in North Slope oil field, Power plant, Oil refinery. All construction projects and remote sites communications systems. Power source Telecom also provides comprehensive telecommunication services for government federal/state industry and other heavy industries in the State of Alaska. We are experienced, capable, and qualified to provide the services described below. All phase constructions Alaska Electrical commercial contractor. AC/DC Back up power system. Temp communication for remote site project. Celluar GSM & LTE Installatin and Service Central office and Earth station Networks main frame system Communications Tower and Installation and Service Satellite network : certify Hughes net and star band OSP/ISP copper category OSP/ISP fiber optic cables OSP/ISP coaxial cable Terminating, splicing and testing fiber optic cables system Operations and maintenance service CATV: Dish network, Hughes net. CCTV: Pelco, March. VOIP Digital and analog telephone system. Emergency restore and repair stand by Fire/security Alarm system.

We look for people in our organization who are passionate about our mission and values, and providing excellent customer service. We value our employees, working closely with them to help them be successful. We value the people we provide services to, ensuring they receive the highest quality of customer service. Ability to juggle helps in this position! Greet the public, answer and route phones and general office support in a busy environment. Recruitment #: 063-01-26 Closes: January 29, 2026 Location: Salem, OR - Service Unit Salary: Starting at $3,375 per month with excellent benefits. (See below.) Agency Sponsored: Medical/Dental 100% paid for employee and 90-98% for dependents: generous Paid-time off, Public Employee Retirement (PERS), Employee Assistance Plan, Long Term Disability, great culture. Employee paid: Deferred Compensation, Life Insurance, Short Term Disability, Colonial Life Supplemental Plans, Legal Shield. General Description Meets Agency mission by providing general and specialized technical and functional office support services. Essential Functions * Completes general and financial clerical tasks * Facilitates service provider payment * Performs receptionist duties * Establishes and maintains logs, records, and files * Maintains reception area and office supplies * Facilitates confidence in Office Specialist 2, and therefore the Agency and programs * Protects consumers and reduces Agency risk * Provides excellent customer service in a professional manner 1. Completes general and financial clerical tasks * Assemble, provide, and accept application packets for agency programs and benefits; review application materials for completeness, verify ID, make copies and forward for processing * Issue Electronic Benefit Transfer (EBT) cards and follow procedures for cancellations, returned cards, and balance adjustments * Maintain secure EBT card inventory and process EBT card orders * Processing Prior Authorization forms in Medicaid Management Information System (MMIS) including Emergency Response Systems (ERS) and Long Term Care Community Nursing (LTCCN) Prior Authorizations (PA), print Medical ID Cards for consumers in MMIS * Follow process to complete lost check affidavits; notarize affidavits or refer to a Public Notary * Secure returned checks and handle according to established guidelines * Receive and log receipt of checks and cash payments * Prepare payment deposits, verify accuracy, and complete bank deposits of checks and cash payments * Record deposits and issue payment receipts using receipting system * Complete billing forms 2. Facilitates service provider payment * Verify provider service authorization, review time entries, and approve pending que queue * Run reports and batches of provider time entries for processing payment vouchers * Monitor Oregon Provider Time Capture-Direct Care Innovations (OR PTC-DCI) solution ("PTC") system for entries excluded from batch, process late PTC entries and submit for payment * Process new service authorizations and create provider payment vouchers * Import payment entries from PTC system to create payment vouchers * Pay vouchers, process time adjustments, underpayments, and overpayments * Research and communicate with program staff regarding issues with PTC entries and voucher payment errors * Provide technical assistance to providers and consumers in accessing, navigating, and utilizing PTC system * Assist providers with logging into PTC system/app, resolving data entry errors, and updating personal user data, both remotely and onsite using agency-provided computer * Answer questions regarding PTC entries * Educate providers and consumers on technical resources for PTC and refer them to training materials 3. Performs receptionist duties * Welcome visitors, respond to phone calls, and direct consumers and visitors appropriately * Identify and route calls to appropriate worker, transfer calls and refer consumers to Aging and Disability Resource Connection (ADRC) for resources * Respond to inquiries and provide general information regarding programs and eligibility requirements * Screen requests for service and route to appropriate staff * Make simple referrals to other agencies and programs * Respond to consumer calls and walk-ins regarding the scheduling of renewal and intake appointments; schedule and cancel new consumer intake appointments * Respond to consumer inquiries regarding OregoNEligibilty (ONE) correspondence and refer consumers to program staff for follow up * Track in-person consumer visits and update walk-in traffic log for statistics purposes * Receive, sort, scan, and distribute daily mail, route incoming fax transmissions, and prepare outgoing mail * Make copies of presented documents and correspondence from service providers and consumers 4. Establishes and maintains logs, records, and files * Type agency correspondence, documents, and program-related material * Print, mail, scan, upload and email documents and correspondence for office staff working remotely * Convert existing paper files to electronic files through the Electronic Document Management System (EDMS); upload files into ONE * Perform quality checks of scanned and uploaded files * Archive records and purge files according to agency guidelines * Maintain filing of National Voter Registration Act (NVRA) reports and declinations weekly * Request files from state archive and archive files not subject to electronic storage conversion * Process electronic case transfers in OACCESS, assign case workers and provide written notification to branch/consumer, transfer cases to Estates Administration Unit (EAU). 5. Maintains reception area and office supplies * Order and maintain inventory of office supplies, agency stationery, forms and publications * Clean and sanitize reception area and interview rooms, including common-use office furniture and equipment * Perform office opening and closing procedures * Monitor general office equipment functionality and request equipment maintenance when needed. 6. Facilitates confidence in Office Specialist 2, and therefore the Agency and programs * Embrace and exhibit the Agency Mission Vision and Core Values * Provide excellent customer service, meeting the needs of internal and external consumers, following through, meeting deadlines, interacting with others in a respectful and culturally appropriate manner, and maintaining skills and knowledge to perform duties * Be aware of Agency programs and services * Provide suggestions for improvement 7. Protects consumers and reduces Agency risk * Follow policies, regulations and requirements of program and Agency * Provide documentation as set forth by Federal, State, funding regulations, and Agency policy * Serve as a Mandatory Reporter of suspected abuse of vulnerable populations as required by policy and regulation. * Maintain and share information according to privacy policies and regulations. 8. Provides excellent customer service in a professional manner * Apply the required knowledge and skills * Exhibit good decision making, problem solving and work habits * Meet quality standards in accuracy and timeliness * Follow policy and procedure * Exhibit good work habits * Work independently, seeking and offering assistance when needed * Exhibit technology skills related to the work needing to be done, (word processing, spreadsheets, database, internet research, mail, IM, desktop publishing, electronic scheduling, phones, copiers, scanners, fax) * Exhibit a positive attitude toward consumers, co-workers and others (FOR BILINGUAL POSITION ONLY) Provide bilingual services * Communicate with and provide services to individuals whose primary language skills are non-English. * Serve as an interpreter for the Agency in identified language pair, including translation of written materials. Supervisory Responsibilities None Experience and Skills: Minimum Qualifications - Experience and Education A qualified applicant will have a minimum of three (3) years of equivalent combination of education and/or experience which demonstrates the knowledge, skills and abilities required. The following is preferred but all qualifications meeting the minimum requirements will be considered: * High school diploma or GED * Prefer that education is supplemented by secretarial/office training * Three (3)years of progressively responsible secretarial or office experience using personal computers * If bilingual, ability to successfully demonstrate the required level of proficiency for bilingual duties. Knowledge, Skills, and Abilities The successful applicant must have the following general skills, including the ability to: * Understand and interpret applicable policies and apply them to problem-solving and decision-making in order to serve external and internal customers * Understand and respond to requests from internal and external customers, social service professionals, and the general public * Apply the knowledge and skills in a timely, accurate, and efficient manner to meet deadlines * Work effectively with others * Exhibit excellent interpersonal communication and listening skills * Use good judgment, courtesy, and tact * Speak, read, write, and understand English * Follow verbal and written instruction * Know and commit to abide by rules governing consumer confidentiality, mandatory reporting, provider records, and investigations The successful applicant must have the following job-specific skills, including the ability to: * Use considerable skills to accomplish a variety of computer-based tasks including intermediate word processing, basic spreadsheet operations, intermediate database work, basic communication (e-mail), and other general office computer applications. * Learn and apply general office practices such as confidentiality rules, employee records maintenance, client records maintenance, and agency policies and procedures applicable to the specific program and area of work * Use extensive business-English skills (grammar, spelling, and punctuation) and math skills * Operate a personal computer, copier, scanner, fax machine, phone, and general office equipment, etc. Work Environment and Physical Demands Office support specialists typically work in an office environment. They must be able to: * Use a computer, telephone, and other office equipment * Tolerate and be able to work where the noise level is that of a typical office * Encounter frequent interruptions throughout the work day * Regularly sit, talk, or hear * Use repetitive hand motions * Handle objects and sustain a sense of touch * Stand, walk, reach, and bend * Lift up to 25 pounds Contact with the public in home or office environments may risk exposure to people with contagious diseases or irrational/hostile behavior and contact with domestic animals. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Classification: Office Specialist 2 Position Number:063 Salary Range: R14 FLSA Status: Non-exempt Unit: Service Location: Salem Reports To: Program Manager Union Status: Represented Last Revision Date: July 2022 This is a general guide for the job to be performed and does not cover everything. Employees may be required to perform other duties, including covering for, and in, other offices. Employees are expected to follow and perform other job-related duties requested by their manager. Reasonable accommodations will be made as needed. Job descriptions are subject to change.

Mid-Willamette Valley Community Action Agency OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP. Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future. The Energy Services Office Specialist II is responsible for answering multiline telephones, screening callers for eligibility, greeting clients and providing paperwork, and reviewing incoming applications. The Office Specialist 2 will utilize computers to gather client information, reports and emails, and will be responsible for processing and delivering mail. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE High School Diploma or General Education Degree (GED). Three years of client intake, reception, or related experience. Equivalent combination of education and experience may be considered. Experience working with diverse populations in crisis is preferred. CERTIFICATES, LICENSES, REGISTRATIONS Candidate must pass pre-employment and random drug/alcohol screenings. KNOWLEDGE, SKILLS, AND ABILITIES Some knowledge of accessing community resources is preferred but not required. Demonstrates intermediate abilities with Microsoft Office (Excel, Teams, Outlook, Word) and other databases are required. Ability to effectively communicate in both oral and written form. Ability to clearly explain procedures and eligibility requirements to clients. Demonstrates tact, diplomacy and empathy when communicating with those in stressful conditions. Bilingual English - Spanish/Russian capabilities required. To qualify as bilingual, staff must possess demonstrated abilities to speak, read and write fluently in English and Spanish/Russian, and pass a pre-employment bilingual proficiencies test. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Greets and assists incoming guests, as needed. Thoroughly explains eligibility requirements to qualify for services to potential clients. Remains current on services and funding source changes. Answers incoming calls, as needed. Explains application directions and the request process to clients. Collects identification, proof of income, utility bills, benefit information, and other necessary information to determine eligibility from clients. Utilizes OPUS database to create client files and verify client information needed to determine eligibility. Follows up with clients by phone or email if additional information and/or documents are needed. Monitors and reviews incoming digital applications via the website. Reviews pending applications for completion. Occasionally communicates payment commitments to the utility companies, sending complete and accurate documentation in communications. Works closely with team members to gather and share information regarding changes to process, status of pending client applications, and best practices in the office. Works with other members of the Energy Services team to process applications, communicate pertinent information, problem-solve common roadblocks, and communicate with clients as needed. Validates all steps of the eligibility process and promptly corrects clerical or financial errors, communicating issues and resolutions to all appropriate parties. Effectively utilizes time to complete applications. Assists coworkers as able. Maintains organized and accurate documentation in accordance with State and Federal regulations and guidelines. Retains ongoing program updates and applies those updates in daily client assistance. Maintains organized and accurate documentation and work area. Performs all duties with client-centered mode of service. Complies with MWVCAA safety and personnel policies, including punctuality and attendance. Establishes and maintains effective working relationships with team members, clients and community partners. Respects the confidentiality of all agency, program, coworker and client information. Works as a team with the other Office Specialists to cover the front desk during breaks, lunches, and busy times, and provides front desk coverage in the absence of the assigned Office Specialist. Assists with intake of walk-in clients during peak times at the beginning of the month, in order to assure a smooth and consistent office workflow. SUPERVISORY RESPONSIBILITIES There are no supervisory duties in this position. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities required by this job include close vision and ability to adjust focus. Regularly lift and/or move 10 pounds and occasionally lift and/or move up to 25 pounds. Manual dexterity for handling office equipment. Maintains calm dispositions and regulates emotions when clients, staff, or others may become escalated. Regulates emotions and handles pressure of frequent demands for attention, time and work tasks. WORK ENVIRONMENT Indoor office environment with frequent interruptions and demands. Occasionally exposed to outside weather conditions. Noise level in the work environment is usually moderate. On-site work is required for this position. MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at ************** . Job Posted by ApplicantPro

To perform specialized and complex secretarial, clerical, and office coordination duties for an assigned program, department and/or administrator. Support the District Mission and Strategic Plan Objectives. BILINGUAL REQUIRED MINIMUM QUALIFICATIONS: High School Diploma or equivalent as required by OAR 581-37-030, Oregon Department of Education (one year of experience in general clerical work, requiring frequent contact with the public) 18 years of age or older Have completed at least three years of successful experience in general office work ESSENTIAL REQUIREMENTS: Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with students, parents, and teachers Ability to understand and follow oral and written instructions Ability to maintain confidentiality Ability to perform secretarial and administrative support functions requiring independent judgment, decision-making, and problem solving Skilled in computer operation and use of computer programs involving word processing and data base programs Ability to operate standard office equipment (i.e., computer, telephone, intercom, calculator, copier, fax, etc.) Ability to quickly acquire a working knowledge of departmental policies and procedures and the operation of secretarial services within program or department Ability to research information and compose memos, letters, and other correspondence for a supervisor/administrator signature Ability to plan, organize, prioritize, and complete a high volume of work in a timely and efficient manner Ability to access and compile information, maintain extensive reports, and prepare reports Ability to type/word process with accuracy and at a speed necessary for successful job performance Possess English language skills including writing, speaking, and reading. Bi-lingual language skills may be required in certain positions. Ability to maintain the department/program budget. Perform physical requirements which may include: Light to moderate degree of physical stamina Ability to stand, walk, and bend frequently, and occasional lifting up to 50 lbs. Ability to use computer, telephone, and other office equipment for extended periods of time Ability to make frequent trips from desk to counter, files, and other locations in the district office/school buildings Demonstrates support for the District Core Values, in the following manner: Interacting with colleagues, community members, students and parents in a respectful and trustworthy manner. Possesses an awareness and sensitivity to a variety of cultural practices and values. Collaborates with peers, parents, students and community members. Actively seeks out professional development opportunities. Is accountable for actions and following through on personal and professional goals. Holds high expectations for self, peers and students. Assesses personal performance and student outcomes for improvement. Such alternative to the above requirements as the School Board or the Administration may deem appropriate and acceptable PERFORMANCE RESPONSIBILITIES: Provides secretarial support to the assigned program, department, or administrator Maintains and protects the confidentiality of program/department records Interprets and explains program or department policies, rules, and regulations in response to inquiries Answers telephone calls, makes appointments, receives visitors, and answers inquiries or refers to appropriate person Types/word processes a variety of written material including letters, tests, reports, statistical data and charts, from rough draft, dictaphone, or verbal instructions; type, proofread, and process documents, and type a high volume of materials. Translation and interpretation services may be essential responsibilities in specified positions. Performs clerical functions which may include payroll records, tracking budget expenditures, inventory, accumulating data for and preparing various reports, monitoring grants, sending out meeting notices and agendas, making arrangements for meetings, travel and lodging, and typing minutes of meetings Coordinates and compiles information related to major purchasing programs; process purchasing orders, maintain budgetary records Initiates and maintains a variety of comprehensive files and records, maintain manuals and update resource materials Maintains a high level of ethical behavior and confidentiality when dealing with information regarding students, patrons, and staff, as well as program/department records. Composes, types, and mails letters to parents, schools, businesses, agencies, and State Department of Education as directed Maintains supervisor/administrator calendar, arranges meetings and maintains working files as related to the departmental staff Serves as the primary contact person and liaison between the supervisor/administrator and the students, teachers, parents, staff, and general public Performs such other duties as may seem to be appropriate to the Board or Administration. CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND/OR TESTING REQUIRED: Must possess and maintain a valid First Aid card if required Criminal Justice Fingerprint Clearance. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. TERMS OF EMPLOYMENT: Days and hours to be arranged, with salary according to current schedule.

Yamhill County has one regular, full-time position for an Office Specialist Technician. This position performs a wide variety of advanced, highly responsible, technical and specialized clerical, accounting, data entry and auditing duties required to support the County Clerk's office. Exercise considerably independent judgment and discretion involving technical considerations and interpretation of statutes. A greater involvement in subject matter distinguishes this classification from other Office Specialist classifications. SUPERVISION RECEIVED: Works under general supervision of an administrative superior who reviews work for conformance to department standards. SUPERVISION EXERCISED: Supervision is not a responsibility of this class; however, an experienced employee in this class may provide on-the-job training and orientation to a new employee in this or a lower-level class. DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT FROM THE CHIEF DEPUTY, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES: * Processes daily mail, verifies proper fee payments, and numbers recorded instruments. * Provides advanced technical assistance to members of the public and staff in program areas related to recording of real property transactions, plats, Commissioners' Journal, public records, licenses, and election administration. * Performs data entry, maintenance, and update to voter registration and recording centralized systems. * Assist citizens with application processes for a variety of county programs, services, licenses, voter registration, passports, and property records. * Records, maintains, and follows retention procedures for various property records, military discharges, and marriage license indexes. * Provides support for all elections, including but not limited to processing voter registrations; updating computer records; and assisting with the recruitment of election workers, as directed. * Assists with duties associated with the yearly session of the Property Value Appeals Board as necessary. * Acts as a trusted source of information for questions from both the public and fellow staff. * Provides customer service support in person, by telephone or via written correspondence. * Performs daily cash transactions and supports entry-level accounts payable functions, including collecting and recording cash payments, balancing transaction receipts, and data entry. * Performs other duties as assigned. * Operates office equipment and computers with multiple specialized software systems and platforms. The Benefits Yamhill County offers generous employee benefits: * 15 paid holidays per year. * 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day). * PERS (Public Employee Retirement System) - 100% employer funded contributions. * Full health benefit offerings with employee premiums starting as low as $70.13/month for PPO and $0 monthly for HMO for 2025 to 2026 plan year. * * Qualifying employer for public service student loan forgiveness. * Subject to the AFCSME Collective Bargaining Agreement (7/1/2023 - 6/30/2026). Our Community Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas. Required Information Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program. Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet. Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance. Accommodation Under the Americans With Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at ************ or via email at Human_***************************. Veterans' Preference Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran's Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process please click here. (Download PDF reader) If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at ************ or via email at Human_***************************. Status of Your Application Please note that Yamhill County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it will impact our ability to communicate with you about job postings. KNOWLEDGE OF: * Procedures relating to workflow of the program or department. * Local, State, and Federal laws, Oregon Revised Statues and Administrative Rules, and policies governing the department's operations. * Microsoft Office Suite products, general office principles, customer service practices, and current office technologies. SKILL IN: * Communicating effectively and professionally, both orally and in writing. * Using proper grammar, spelling and punctuation. * Interacting effectively and professionally in confrontational and stressful situations. ABILITY TO: * Read, comprehend, interpret, and apply laws, rules, regulations, and procedures for assigned programs. * Understand and execute complex oral or written instructions. * Work, organize, and carry out work assignments independently with some supervision. * Work and communicate courteously and effectively with other employees, citizen groups, elected officials, and the public in a helpful, pleasant, and courteous manner. * Adapt to changing priorities while maintaining accurate, detailed records and meeting inflexible deadlines. * Operate and succeed within a team. * Follow security procedures and maintain confidentiality especially in program areas specific to the department. * Attend work as scheduled and/or required. A high school diploma or GED and three years' experience working in a fast paced, customer service-oriented office environment are required. Prior experience that has included the application of laws, policies and procedures is preferred. Experience in a recording or legal office is preferred; any satisfactory combination of experience and training which ensures the ability to perform the work may substitute for the above. OTHER REQUIREMENTS: Ability to work Monday through Friday 8 a.m. to 5 p.m. Ability to secure and maintain a driver's license valid in the state of Oregon, or an acceptable alternative means of transportation. May be required to drive a County vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid driver's license and liability insurance minimums as outlined in ORS 806.070. Will be subject to successful completion of a background check and must be a registered voter in the State of Oregon. The employee in this position typically works in an office environment, and uses a computer, telephone, and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. The employee will encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20-30 pounds. Contact with the public may risk exposure to irrational/hostile behavior, contagious diseases, or contact with domestic animals. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change. The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.

Join Our Team as a Front Office Coordinator in Albany, OR! - Urgently hiring Front Office Coordinator in Albany! Job Title: Front Office Coordinator Pay: $17.00 -$18.00 Hours: Full-Time | Monday-Friday | 8:00 AM - 5:00 PM What You'll Do: As a Front Office Coordinator, you will be responsible for: Greeting customers, visitors, and delivery drivers with professionalism and warmth. Answering phones and emails promptly; routing inquiries and following up as needed. Assisting with estimates and quotes using approved pricing and intake information. Creating and maintaining accurate work orders, job tickets, and CRM records. Coordinating communication between customers, sales, and the production floor. Preparing invoices, accepting payments, issuing receipts, and notifying customers when orders are ready. Maintaining organized records for quotes, invoices, and customer correspondence. Supporting daily office operations, including supply ordering, filing, and general administrative tasks. Keeping the front desk and lobby area organized and welcoming. What You'll Bring: The ideal candidate for this role will have: Front desk and customer service experience (required). Strong customer communication and interpersonal skills. Exceptional attention to detail and accuracy - a must. Solid computer skills, including data entry and navigating multiple systems. Ability to multitask and stay organized in a fast-paced environment. A professional, friendly, and dependable work style. Preferred Experience: Familiarity with work orders, invoicing, or job intake processes. Experience in a manufacturing or production-related environment. Why Join Us in Albany? Competitive hourly pay ($18-$20/hr DOE). Stable weekday schedule with consistent hours. Enjoy a variety of daily responsibilities that keep your work engaging. Join a supportive team culture focused on collaboration and success. Access to affordable health and prescription coverage with no waiting period (upon permanent hiring). Opportunity to participate in a retirement plan: 401k/Pension (if applicable). Location & Schedule: This position is on-site in Albany, OR, and offers a consistent full-time schedule. Ready to Take the Next Step? If you're ready to start a rewarding career as a Front Office Coordinator in Albany, apply today or contact our recruiting team to learn more. Don't wait; we're hiring now!

Details Information Department Horticulture (AHT) Classification Title Office Specialist 1 Job Title Office Specialist 1 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Not benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary This recruitment will be used to fill one part-time (approximately 16 hours per week) Office Specialist 1 position for the Department of Horticulture at Oregon State University. This position will provide assistance and support related to training events statewide for the Oregon State University (OSU) School Integrated Pest Management (IPM) Program. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. 2025 Best Place for Working Parents Designation! Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 30% General Office Support * Responsible for duplication of flash drives, print training materials, assemble training packets, print Certificates of Completion, create sign-in sheets and name tags. * Reserve training locations and act as liaison to ensure appropriate equipment, rooms, and seating are available. * Arrange for catering at training events. * Contact prior participants via phone calls and emails to remind them of registration deadlines. * Apply for continuing education credits with the Oregon Department of Agriculture, and others as appropriate, for participants. * Assist with on-site logistics at two to five large training events each year. * Provide excellent and empathetic customer service while engaging in the clerical and administrative support duties for internal and external customers. This includes, receiving and routing incoming calls and inquiries from public and OSU employees as necessary, sorting and distributing incoming mail and faxes, posting notices, and creating signage as needed or directed, while engaging in culturally appropriate and inclusive communication. 35% Record Processing * Maintain Salesforce Customer Relationship Management System, make changes to clientele data (such as payment status, contact information, registration/attendance status, organization name) as needed. * Track training registration changes. * Transcribe/tabulate training evaluations. 20% Bookkeeping * Receive checks from the Program Leader, track payments and deliver these payments to Financial Strategic Services (FSS). * Mail invoices to attendees, receive invoices from contracted trainers and vendors, and deliver invoices to FSS. * Responsible for set up of caterers as vendors with FSS. 10% Information and Assistance * Responds to inquires via telephone and email about training events or directs inquires as necessary. * Provides information to general public and institutions about available services. 5% Other duties as assigned What We Require Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience. What You Will Need Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience. Demonstrated ability to provide excellent customer service to a diverse and broad group of internal customers with varying backgrounds, needs, and identities. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Proficiency in the use of Microsoft PowerPoint, Excel, and Word or comparable software programs. Demonstrated ability to communicate effectively orally and in writing. Demonstrated ability to work independently and cooperatively within a team; maintain schedules and meet deadlines. Excellent attention to detail. Experience in planning/organizing events. Experience in education or outreach programs. Working Conditions / Work Schedule Work hours are flexible (averaging 16 hours per week), with the exception of peak times during the annual school IPM coordinator training season. Partial work from home options are possible after the first four months of employment. Frequent interaction with clientele via email and phone. Work at a computer. Travel to training sites with overnight stays up to five times per year. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $18.06 Max Salary $24.99 Link to Position Description ******************************************************** Posting Detail Information Posting Number P05509CT Number of Vacancies 1 Anticipated Appointment Begin Date 02/26/2026 Anticipated Appointment End Date Posting Date 01/16/2026 Full Consideration Date 01/26/2026 Closing Date 01/29/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by January 26, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Tim Stock ************************* ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

The Front Office Specialist provides patient care in a high-volume Ambulatory Surgery Center in accordance with established methods and techniques and conforms to recognized standards. Responsibilities: Will participate and maintain a culture within The Corvallis Clinic that is consistent with the content outlined in the Service and Behavioral Standards Handbook. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within. Greets patients and other health care providers; answers the telephones, schedules procedures/surgeries, verifies patient insurance coverage, acts as cashier for payments and co-payments; and prepares and orders medical charts. Answer inquiries from patients, providers, insurance companies and vendors regarding benefits, claim status, billing statements, authorizations and any other issues related to fee for service or managed care plans. Greet and check patients in, verifies current demographics and insurance coverage along with other documentation in a timely manner. Proactively monitors and manages provider schedules for accuracy. Education/Licensure/Experience: One (1) year or more in a customer service-related industry with a preference that this experience is in a medical office setting. Requires a high school diploma Knowledge and Skills: Ability to work well with providers, clinical staff and patients. Ability to work on multiple tasks simultaneously in a busy, fast-paced environment while maintaining quality of work Excellent proven customer service skills Intermediate computer and telephone skills

Power Auto Group is seeking a new office team member for a busy car dealership. Job Specifics: Multi-line phone experience Customer oriented - Happy, upbeat, and likes helping customers Working knowledge of Microsoft processing software with the ability to create spreadsheets Dependable Bi-Lingual is a plus! Not required. Entry level to moderate accounting functions may be introduced depending on skills. Opportunities for growth within the company What would you be doing? Supporting our stores by learning all areas of our business Engage/assist in projects, help improve our processes and future growth. Lastly, enjoy staying busy and working in a fast paced, high-volume office. Why choose us? *Flexible Schedules * Medical * Dental * Vision * 401k * Paid Time Off* **Power Auto Group** **Family-Owned Business** * SUBLIMITY * SALEM * ALBANY * CORVALLIS * NEWPORT * Job Type: Full-time

Join our team at Bristol Hospice and take on the role of Business Office Specialist. If you are detail oriented, we want to hear from you. In this role you will assist the Executive Director and the Business Office Manager with the clerical function of the office. Bristol Hospice is a nationwide industry leader committed to providing a family-centered approach in the delivery of hospice services throughout our communities. We are dedicated to our mission that all patients and families entrusted to our care will be treated with the highest level of compassion, respect, and dignity. For more information about Bristol Hospice, visit bristolhospice.com or follow us on LinkedIn. Our Culture Our culture is cultivated using the following values: * Integrity: We are honest and professional. * Trust: We count on each other. * Excellence: We strive to always do our best and look for ways to improve and excel. * Accountability: We accept responsibility for our actions, attitudes, and mistakes. * Mutual Respect: We treat others the way we want to be treated.

SUPERVISION RECEIVED: Works under the general direction of the Program Manager. . Responsible for a variety of complex administrative and clerical operations. ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform. Provides advanced and specialized clerical support to Program Manager, professional or technical staff. Prepares documents, correspondence, reports, or other materials on general and technical subjects; may transcribe oral or written material. May compose correspondence in accordance with standard procedures. May attend meetings, record minutes, and prepare agendas. May function as principal administrative support for a division or program area. May receive funds and issue receipts. May operate and maintain a billing system for a functional area, office, or program. May maintain inventories of equipment and supplies. Performance of other duties as assigned. Regular attendance is a requirement of this position. Maintain a professional and courteous manner and the ability to work harmoniously with other employees and the general public. QUALIFICATIONS & REQUIREMENTS EDUCATION AND EXPERIENCE: High school diploma or equivalent, plus three months of responsible clerical experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of modern office practices and procedures. Proficiency in the MS Office suite of products. Knowledge of business English, spelling, grammar, punctuation, arithmetic, and routine bookkeeping procedures. Operation of office equipment including photocopy machines, multi-line phone systems and personal computers. Skill in taking notes and transcribing oral or written materials. Ability to learn assigned tasks rapidly and to adhere to prescribed routines and established departmental policies. Ability to plan, organize and complete work in a timely manner. Ability to perform work with initiative and independent judgment and to use resourcefulness and tact in public contacts. Ability to maintain complex clerical records and to prepare accurate reports. Ability to understand and apply guidelines to a variety of operational requirements. Ability to express ideas clearly, both orally and in writing. SPECIAL REQUIREMENTS: Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver's license required. WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to handle or feel objects, tools, or controls; and reach with hands and arms.

Mid-Willamette Valley Community Action Agency OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP. Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future. The Energy Services Office Specialist II is responsible for answering multiline telephones, screening callers for eligibility, greeting clients and providing paperwork, and reviewing incoming applications. The Office Specialist 2 will utilize computers to gather client information, reports and emails, and will be responsible for processing and delivering mail. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE High School Diploma or General Education Degree (GED). Three years of client intake, reception, or related experience. Equivalent combination of education and experience may be considered. Experience working with diverse populations in crisis is preferred. CERTIFICATES, LICENSES, REGISTRATIONS Candidate must pass pre-employment and random drug/alcohol screenings. KNOWLEDGE, SKILLS, AND ABILITIES Some knowledge of accessing community resources is preferred but not required. Demonstrates intermediate abilities with Microsoft Office (Excel, Teams, Outlook, Word) and other databases are required. Ability to effectively communicate in both oral and written form. Ability to clearly explain procedures and eligibility requirements to clients. Demonstrates tact, diplomacy and empathy when communicating with those in stressful conditions. Bilingual English - Spanish/Russian capabilities required. To qualify as bilingual, staff must possess demonstrated abilities to speak, read and write fluently in English and Spanish/Russian, and pass a pre-employment bilingual proficiencies test. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Greets and assists incoming guests, as needed. Thoroughly explains eligibility requirements to qualify for services to potential clients. Remains current on services and funding source changes. Answers incoming calls, as needed. Explains application directions and the request process to clients. Collects identification, proof of income, utility bills, benefit information, and other necessary information to determine eligibility from clients. Utilizes OPUS database to create client files and verify client information needed to determine eligibility. Follows up with clients by phone or email if additional information and/or documents are needed. Monitors and reviews incoming digital applications via the website. Reviews pending applications for completion. Occasionally communicates payment commitments to the utility companies, sending complete and accurate documentation in communications. Works closely with team members to gather and share information regarding changes to process, status of pending client applications, and best practices in the office. Works with other members of the Energy Services team to process applications, communicate pertinent information, problem-solve common roadblocks, and communicate with clients as needed. Validates all steps of the eligibility process and promptly corrects clerical or financial errors, communicating issues and resolutions to all appropriate parties. Effectively utilizes time to complete applications. Assists coworkers as able. Maintains organized and accurate documentation in accordance with State and Federal regulations and guidelines. Retains ongoing program updates and applies those updates in daily client assistance. Maintains organized and accurate documentation and work area. Performs all duties with client-centered mode of service. Complies with MWVCAA safety and personnel policies, including punctuality and attendance. Establishes and maintains effective working relationships with team members, clients and community partners. Respects the confidentiality of all agency, program, coworker and client information. Works as a team with the other Office Specialists to cover the front desk during breaks, lunches, and busy times, and provides front desk coverage in the absence of the assigned Office Specialist. Assists with intake of walk-in clients during peak times at the beginning of the month, in order to assure a smooth and consistent office workflow. SUPERVISORY RESPONSIBILITIES There are no supervisory duties in this position. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities required by this job include close vision and ability to adjust focus. Regularly lift and/or move 10 pounds and occasionally lift and/or move up to 25 pounds. Manual dexterity for handling office equipment. Maintains calm dispositions and regulates emotions when clients, staff, or others may become escalated. Regulates emotions and handles pressure of frequent demands for attention, time and work tasks. WORK ENVIRONMENT Indoor office environment with frequent interruptions and demands. Occasionally exposed to outside weather conditions. Noise level in the work environment is usually moderate. On-site work is required for this position. MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at ************** .

Details Information Department Horticulture (AHT) Classification Title Office Specialist 1 Job Title Office Specialist 1 Appointment Type Classified Staff Benefits Eligible Not benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary This recruitment will be used to fill one part-time (approximately 16 hours per week) Office Specialist 1 position for the Department of Horticulture at Oregon State University. This position will provide assistance and support related to training events statewide for the Oregon State University ( OSU ) School Integrated Pest Management ( IPM ) Program. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. 2025 Best Place for Working Parents Designation! (*********************************************** Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 30% General Office Support + Responsible for duplication of flash drives, print training materials, assemble training packets, print Certificates of Completion, create sign-in sheets and name tags. + Reserve training locations and act as liaison to ensure appropriate equipment, rooms, and seating are available. + Arrange for catering at training events. + Contact prior participants via phone calls and emails to remind them of registration deadlines. + Apply for continuing education credits with the Oregon Department of Agriculture, and others as appropriate, for participants. + Assist with on-site logistics at two to five large training events each year. + Provide excellent and empathetic customer service while engaging in the clerical and administrative support duties for internal and external customers. This includes, receiving and routing incoming calls and inquiries from public and OSU employees as necessary, sorting and distributing incoming mail and faxes, posting notices, and creating signage as needed or directed, while engaging in culturally appropriate and inclusive communication. 35% Record Processing + Maintain Salesforce Customer Relationship Management System, make changes to clientele data (such as payment status, contact information, registration/attendance status, organization name) as needed. + Track training registration changes. + Transcribe/tabulate training evaluations. 20% Bookkeeping + Receive checks from the Program Leader, track payments and deliver these payments to Financial Strategic Services ( FSS ). + Mail invoices to attendees, receive invoices from contracted trainers and vendors, and deliver invoices to FSS . + Responsible for set up of caterers as vendors with FSS . 10% Information and Assistance + Responds to inquires via telephone and email about training events or directs inquires as necessary. + Provides information to general public and institutions about available services. 5% Other duties as assigned What We Require Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience. What You Will Need Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience. Demonstrated ability to provide excellent customer service to a diverse and broad group of internal customers with varying backgrounds, needs, and identities. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Proficiency in the use of Microsoft PowerPoint, Excel, and Word or comparable software programs. Demonstrated ability to communicate effectively orally and in writing. Demonstrated ability to work independently and cooperatively within a team; maintain schedules and meet deadlines. Excellent attention to detail. Experience in planning/organizing events. Experience in education or outreach programs. Working Conditions / Work Schedule Work hours are flexible (averaging 16 hours per week), with the exception of peak times during the annual school IPM coordinator training season. Partial work from home options are possible after the first four months of employment. Frequent interaction with clientele via email and phone. Work at a computer. Travel to training sites with overnight stays up to five times per year. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $18.06 Max Salary $24.99 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05509CT Number of Vacancies 1 Anticipated Appointment Begin Date 02/26/2026 Anticipated Appointment End Date Posting Date 01/16/2026 Full Consideration Date 01/26/2026 Closing Date 01/29/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by January 26, 2026.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Tim Stock ************************* ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.