Office clerk jobs in Bloomington, IL

Class Title: OFFICE ASSOCIATE - 30015 Working Title: TEAM CLERICAL - BLOOMINGTON Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary $4,004/month; Full Range $4,004 - $5,245/month Job Type: Salaried Category: Full Time County: McLean Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Team Clerical. Under direction, this position will perform complex, specialized clerical services for a team of supervisors and professional child welfare or child protection staff. The position will answer phones, greet visitors, maintain files, and perform general clerical functions. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois. Essential Functions * Serves as Team Clerical; performs complex, specialized clerical services for a team(s) of supervisors and professional child welfare and/or child protection staff. * Answers incoming phone calls and greets visitors. * Establishes and maintains case file. * Completes and keyboards travel vouchers from handwritten materials, calculates and reviews to ensure accuracy, and returns to workers for review and signature. * Provides clerical office support as a secretary to the team supervisors and professional staff. * Orients professional and other clerical staff regarding Departmental rules and office procedures. * Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications * Requires knowledge, skill, and mental development equivalent to completion of high school. * Requires 2 years of office experience. * Requires ability to keyboard accurately at 45 wpm Conditions of Employment 1. Requires ability to pass a background check. About the Agency DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: * A Pension Program * Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance * 3 Paid Personal Business Days annually * 12 Paid Sick Days annually (Sick days carry over from year to year) * 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) * 13 Paid Holidays annually, 14 on even numbered years * Flexible Work Schedules (when available dependent upon position) * 12 Weeks Paid Parental Leave * Deferred Compensation Program - A supplemental retirement plan * Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) * Federal Public Service Loan Forgiveness Program eligibility * GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans * 5% Salary Differential for Bilingual Positions * Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: ********************************************************* Work Hours: Monday - Friday 8:30AM - 5:00PM Headquarter Location: 401 Brown St, Bloomington, Illinois, 61701 Work County: McLean Supervisor: Michelle Buckle Agency Contact: Denise Bean-Mathis Email: ******************************* Phone #: ************ Posting Group: Office & Administrative Support This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: * ****************************** * *************************** Nearest Major Market: Bloomington IL Nearest Secondary Market: Normal

Job DescriptionSouthshore is an ISO 9001:2015 certified third-party logistics provider delivering cost effective integrated logistics and outsourcing supply chain solutions to businesses in Michigan, Indiana, Illinois, and Iowa. We are looking for a reliable and hard working candidate to join our office team in Normal, IL. The Customer Service Representative (CSR / Clerk) plays a critical role in handling paperwork flow, completing data entry and providing excellent customer service within the RDC (regional distribution center). The CSR follows and adheres to Southshore Companies standard operating procedures to deliver best-in-class customer service while maintaining a high standard of operational excellence. The CSR is an empowered team member responsible for upholding the culture and values of the company. Essential Duties and Responsibilities: Manage the inbound and outbound shipments and receipt of all products, materials, and supplies. This includes, but is not limited to, auditing outbound shipments, verifying inventory counts, checking and entering data and updating and maintaining databases. Compiles, sorts, and verifies accuracy of data to be entered. Tracks, traces, and updates the status of incoming and outgoing shipments. Engages with customers, vendors, drivers, and co-works with positive, professional and respectful communication. Answer phones and respond to customer requests in a positive, professional, and respectful manner. Assign inbound trucks to designated dock doors. Setup, control and maintain all related files for customer stored materials. Verify all received documents once materials have been received into all computer systems. Manage the shipment and receipt of all products, materials, supplies. Identify, research, and resolve customer issues using the proper computer operating systems. Follow up with customer inquires not immediately resolved. Complete call logs and reports. Collaborates and communicates with logistics technicians / dispatchers, and others involved in the shipment and receipt of products. Provides on-the-job training for new employees as required. Recommends process improvements for growth of the company. Provides additional backup support for shipping and receiving departments. Performs cleanup of the office area at the end of the shift or as required. Performs all duties in accordance with Southshore Companies safety manual. Regular (punctual and dependable) attendance is an essential function of this job. Other duties as assigned. Education and/or Experience: High School Diploma or GED preferred, or an equivalent combination of education and experience. 2 plus years of clerical office / customer service experience required; additional education may be substituted for years of work experience. Prior SAP experience is a plus. Inventory control experience preferred. Knowledge, Skills, and/or Abilities: Ability to read, write, count and perform basic math skills of addition, subtraction, multiplication, and division. Required initiative and ability to work independently in a team setting. Ability to talk, listen, understand, and follow directions. Good written and verbal communication skills. Bilingual is a highly preferred skills for this position. Proficient with Microsoft Office (Work, Excel, Outlook, PowerPoint) products. Computer skills are preferred including use of email and internet. Proficient data entry skills are required. Ability to set priorities and flexibly to reset priorities in a changing environment. Ability to work in a fast-paced environment and meet productivity targets. Ability to pay attention to details and accuracy in inventory control. Good organizational skills. ABility to meet deadlines. Strong sense of time management. Strong customer service skills. Ability to work Monday - Friday plus overtime including some Saturdays as needed by the business (especially during peak season - January through April). Work Environment & Physical Demands: Occasionally required to lift and/or move up to 10 pounds. Regularly required to talk and/or hear communicate with management, supervisors, employees, customers, and/or truck drivers. Occasionally required to bend, twist turn, kneel, and/or squat. Occasionally required to stand and/or walk on the concrete warehouse floor. Occasionally required to use hands and fingers to handle objects, tools, or controls. Occasionally required to stand, walk, sit and reach with hands and arms. Frequently / Regularly required to sit at a desk and work on a computer. Specific vision abilities required by this position to include close vision, distance vision and the ability to adjust focus. Must be able to work in various weather conditions and tolerate exposure to typical noises and smells associated iwth a warehouse. Safety equipment includes but not limited to a hi-vis safety vest or shirt, safety glasses, gloves, closed toe shoes, long sleeves, long pants, above ankle socks and masks (as needed). Shift: 5:45AM-2:15PM + OT Pay: $20.00 + per hour Southshore Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Winpak is seeking a Storeroom Clerk to join our Maintenance Department based out of Pekin, IL. In this role, you will help keep our operations running smoothly by managing the storeroom and maintaining accurate inventory of parts and supplies. You'll work closely with vendors, maintenance, and accounting teams to ensure production equipment has what it needs-when it's needed. Key Responsibilities: * Maintain accurate inventory levels through daily cycle counts, audits, and proper stock management. * Update CMMS with new parts, pricing, and vendor details to ensure accurate reporting. * Organize and manage the storeroom for efficiency and accessibility. * Process purchase orders, pursue vendor quotes, and serve as backup for the Buyer. * Manage vendor relationships, including vendor-managed inventory, returns, and shipments. * Ensure timely stocking of delivered parts and track machine shop activity. * Collaborate with Accounting and Maintenance to support audits and equipment needs. * Follow GMP, sanitation, and safety policies; promptly report issues and concerns. * Support food packaging, safety and quality by adhering to cleanliness and compliance standards. Required Qualifications: * High school diploma or equivalent. * 2+ years of experience in a manufacturing environment. * Knowledge of inventory control and familiarity with CMMS (preferably Maximo or MicroMain). * Intermediate computer skills and ability to manage data in inventory systems. * Knowledge of mechanical parts and tools. * Detail-oriented with strong communication skills. * Must own an automobile and be able to pick up parts as needed. * Must be able to travel for training if required. (US and foreign countries) Physical Requirements: * Lift/carry up to 50 lbs occasionally. * Walk/stand for 4-5 hours daily. * Occasionally climb stairs; climb ladders, bend, stoop, or kneel. Additional Details: This is a full-time, onsite position with responsibilities both in the storeroom and across plant operations. Compensation range: The compensation range is $45,000-$55,000 and is a general guideline only. Pay will be determined based on the candidate's experience and expertise and is subject to vary.

Winpak is seeking a Storeroom Clerk to join our Maintenance Department based out of Pekin, IL. In this role, you will help keep our operations running smoothly by managing the storeroom and maintaining accurate inventory of parts and supplies. You'll work closely with vendors, maintenance, and accounting teams to ensure production equipment has what it needs-when it's needed. Key Responsibilities: Maintain accurate inventory levels through daily cycle counts, audits, and proper stock management. Update CMMS with new parts, pricing, and vendor details to ensure accurate reporting. Organize and manage the storeroom for efficiency and accessibility. Process purchase orders, pursue vendor quotes, and serve as backup for the Buyer. Manage vendor relationships, including vendor-managed inventory, returns, and shipments. Ensure timely stocking of delivered parts and track machine shop activity. Collaborate with Accounting and Maintenance to support audits and equipment needs. Follow GMP, sanitation, and safety policies; promptly report issues and concerns. Support food packaging, safety and quality by adhering to cleanliness and compliance standards. Required Qualifications: High school diploma or equivalent. 2+ years of experience in a manufacturing environment. Knowledge of inventory control and familiarity with CMMS (preferably Maximo or MicroMain). Intermediate computer skills and ability to manage data in inventory systems. Knowledge of mechanical parts and tools. Detail-oriented with strong communication skills. Must own an automobile and be able to pick up parts as needed. Must be able to travel for training if required. (US and foreign countries) Physical Requirements: Lift/carry up to 50 lbs occasionally. Walk/stand for 4-5 hours daily. Occasionally climb stairs; climb ladders, bend, stoop, or kneel. Additional Details: This is a full-time, onsite position with responsibilities both in the storeroom and across plant operations. Compensation range: The compensation range is $45,000-$55,000 and is a general guideline only. Pay will be determined based on the candidate's experience and expertise and is subject to vary.

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.Duties and Responsibilities: * Organizes and implements procedures for executing various clerical/administrative assignments. * Compiles information from files, records, publications, and other sources. * Composes draft letters and/or reports for the supervisor's review. * Transmits replies to routine correspondence on the supervisor's behalf. * Determines when supervisor must handle requests and correspondences. * Assists in arranging meetings of the unit and serves as recording secretary at such meetings. * Prepares finished correspondence, reports, or materials as assigned. * Prepares minutes, correspondence and other documents relating to the operation of the unit or department and proofreads these materials to ensure their accuracy. * Initiates purchases and payment for office supplies, meeting registrations, travel reimbursements, and others as needed. * Establishes and maintains accurate and current files and documentary materials and ensures that information in these files is kept confidential. * Answers unit calls, makes appointments and reservations, receives visitors, and functions as an office receptionist. * Performs general office management duties and recommends methods for improving office procedures. Minimum Position Requirements (including certifications, licenses, etc.): * An associate degree in secretarial science, business, or other appropriate field and * One year of administrative, clerical, or secretarial experience. * Must be able to perform administrative/secretarial duties. Knowledge, Skills & Abilities: * Considerable knowledge of office management practices and procedures. * Considerable knowledge of business English, grammar, and commercial mathematics. * Working knowledge of care and operation of standard office equipment. * Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures. * Ability to compose and prepare accurate reports, records and correspondence. * Ability to prepare and maintain complex clerical files including statistical reports and materials. * Ability to work collaboratively with program coordinators in gathering data. * Experience in use of Microsoft Office applications including Word, Excel, PowerPoint, Publisher, Access, etc. * Proficient in social media use such as Facebook, LinkedIn, Instagram, Twitter, etc. * Ability to use virtual meeting resources such as Zoom, Microsoft Teams, Google Teams, GoToWebinar, WebEx Meet, RingCentral Meetings and others.

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch. be your best self At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us! Purpose of Job: Effectively operate front desk position for distributorship including phones, paperwork and general accounting. Job Components: Upload and download handhelds on a weekly basis. Process handheld data in a timely manner. Maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to IBSA policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely. Maintain and diplomatically collect accounts receivable within budgeted targets for day's sales outstanding and percent current to 60 days past invoice date. Verify deposits to be timely and accurate. Maintain dealer files. Back-up computer on a daily basis. Run End of Month efficiently, accurately and on a timely basis including transmission of operating results, reports and expenses to corporate office in time for month end accounting close and preparation of Distributorship's financial statements. Process and copy (if necessary) mail on daily basis. Keep office stocked with supplies. Maintain inventory count and research variations between physical count and accounting records. Qualifications: Minimum 1-year Accounts Payable/Accounts Receivable experience. Basic computer skills required, i.e. Microsoft Word and Excel. Ability to collect past due accounts without losing client relationship. Excellent phone skills. Minimum 1-year accounting or bookkeeping experience including appreciation of basic audit procedures. One-year administration experience. Preferably in wholesale distribution industry. Touch ten key ability. Scope Data: Works under general supervision. Work receives regular review by Manager. Work Environment: Ability to sustain posture in a seated position for prolonged periods of time. Regularly required to use hands to grasp or handle, talk and hear, stand and walk. Specific vision abilities include close vision, depth perception and ability to adjust focus. Ability to occasionally lift and/or move 10+ lbs. Office environment but may be exposed to battery warehouse conditions such as exposure to moving equipment mechanical parts, fumes or airborne particles, toxic or caustic chemicals. Prolonged use of personal computer & telephone. Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us. Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

College of Liberal Arts & Sciences University of Illinois at Urbana-Champaign The School of Literatures, Cultures & Linguistics is searching for an Office Support Specialist who will be responsible for support functions in the Facilities Office (50%) and the World Language Teacher Education Program (50%) at the School of Literatures, Cultures and Linguistics (SLCL). Duties & Responsibilities Facilities Support * Order SLCL equipment for departments. Keep records of ordered equipment. Send SLCL Facilities Coordinator required information for equipment purchased for inventory. Distribute Equipment Loan forms and Appliance Request Forms as needed. Submit ATLAS tickets for equipment as needed. * Maintain school key inventory and distribute keys to faculty/staff as instructed by facilities operations coordinator. Report any key issues to SLCL Facilities Coordinator. * Monitor SLCL Facilities email and reply as needed if pertaining to office support duties. Submit ATLAS ticket as needed for conference rooms and classroom IT support. Monitor Literatures, Cultures and Linguistics Building (LCLB) atrium tables and tables on each floor of LCLB including giveaway bookshelf. * Designated contact for copier operations. Maintain copiers, schedule maintenance/repair, and order copier supplies. Generate departmental charges for supplies and submits to business office. * Prepare office nametags and mailbox labels as needed. Assist the SLCL Facilities Operations Coordinator in preparing offices for new faculty, staff, and teaching assistants. * Assist with being Floor Coordinator for Building Emergency Access Plan (BEAP). During emergencies helps with coordination of evacuation of building, as requested. * Other duties as assigned by Facilities Operations Coordinator. World Language Teacher Education Program Support * Primary office support for World Language Teacher Education Program (WLTE): receptionist, answer phone calls, respond to electronic messages and general inquiries, receive, respond, and route mail appropriately. Monitor and update master calendar. Assist the Director with communications with various external entities. Regularly communicate with each of the various departments in SLCL to make sure that students are in the correct path to receive their teaching certification. * Maintain the unit's confidential records and files: generate, collect, and maintain documents and evaluations critical to ongoing operations for the WLTE program. Prepare, submit, and maintain periodic forms. This includes frequent follow up and communication with units outside of the university. * Maintain the WLTE database for record keeping: collaborate with the Council on Teacher Education (CoTE)office to update and input data for the CoTE Intranet website. Retrieve reports from this database to assist the Director in monitoring candidate progress through all State of Illinois requirements for teacher certification. * Organize meetings of the World Language Area Committee. Assist the Director in taking minutes and distributing materials for the meetings. * Maintain the Director's calendar and prepare materials accordingly. Coordinate logistical arrangements relating to conferences, meetings, and travel for the Director. Sign documents for the Director, as requested. * Update and maintain the WLTE website and social media channels. * Complete day-to-day financial processes such as collecting, reviewing, and preparing travel reimbursements, purchases, and event planning for the Director and other WLTE staff. * Maintain display area, schedule and monitor certification exams for WLTE candidates. * Other duties as assigned by the WLTE Director. Required Qualifications PER SUCSS Class Specification High school diploma or equivalent. Any one or combination totaling two (2) years (24 months) from the categories below: College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) Work experience performing office/clerical activities, including the use of computer systems. One (1) year (12 months) of work experience comparable to the second level of this series. Successful Candidates Will Have * Ability to communicate effectively with others * Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents * Commitment to creating an inclusive environment * Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines * Ability to easily and quickly pivot from one task to another and stay organized * Effective time management skills * Ability to maintain confidentiality in all business matters * Working knowledge of grammar, spelling, and punctuation * Ability to use Microsoft Office Suite, including Word and Excel Appointment Information This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $42,872.70. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Hybrid work options may be available for this position after an initial on-site training period, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University's Workplace Flexibility policy. Sponsorship for work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on Monday, January 5th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact *****************************. For questions regarding the application process, please contact ************. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1033978 Job Category: Administrative Support Apply at: *************************

NOW HIRING: Office Support Specialist Schedule: Full-Time Are you organized, dependable, and ready to support a high-energy automotive team? Our Honda dealership is looking for a full-time Office Support Specialist to keep our operations running smoothly. This role is perfect for someone who enjoys variety in their day and takes pride in accuracy and customer service. What You'll Do Perform general office tasks, including filing, data entry, scanning, and document preparation Assist with stocking in new and used vehicles, ensuring all information is accurate and entered in a timely manner Provide phone support, including routing calls and offering basic assistance to customers and internal staff Support various departments with clerical needs to help keep the dealership running efficiently Maintain a professional and welcoming environment for both employees and guests What We're Looking For Strong attention to detail and ability to work accurately in a fast-paced setting Excellent communication skills, both in person and over the phone Basic computer skills (Microsoft Office, data entry) A positive attitude and willingness to help where needed Prior office or dealership experience is a plus, but not required Why Join O'Brien Auto Team? Full-time, stable career opportunity Supportive team atmosphere Opportunities to learn and grow in the automotive industry Competitive pay and benefits package If you're ready to bring your organizational skills to a dynamic dealership environment, apply today!

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch. be your best self At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us! Purpose of Job: Effectively operate front desk position for distributorship including phones, paperwork and general accounting. Job Components: * Upload and download handhelds on a weekly basis. * Process handheld data in a timely manner. * Maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to IBSA policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely. * Maintain and diplomatically collect accounts receivable within budgeted targets for day's sales outstanding and percent current to 60 days past invoice date. * Verify deposits to be timely and accurate. * Maintain dealer files. * Back-up computer on a daily basis. * Run End of Month efficiently, accurately and on a timely basis including transmission of operating results, reports and expenses to corporate office in time for month end accounting close and preparation of Distributorship's financial statements. * Process and copy (if necessary) mail on daily basis. * Keep office stocked with supplies. * Maintain inventory count and research variations between physical count and accounting records. Qualifications: * Minimum 1-year Accounts Payable/Accounts Receivable experience. * Basic computer skills required, i.e. Microsoft Word and Excel. * Ability to collect past due accounts without losing client relationship. * Excellent phone skills. * Minimum 1-year accounting or bookkeeping experience including appreciation of basic audit procedures. * One-year administration experience. Preferably in wholesale distribution industry. * Touch ten key ability. Scope Data: Works under general supervision. Work receives regular review by Manager. Work Environment: * Ability to sustain posture in a seated position for prolonged periods of time. * Regularly required to use hands to grasp or handle, talk and hear, stand and walk. * Specific vision abilities include close vision, depth perception and ability to adjust focus. * Ability to occasionally lift and/or move 10+ lbs. * Office environment but may be exposed to battery warehouse conditions such as exposure to moving equipment mechanical parts, fumes or airborne particles, toxic or caustic chemicals. * Prolonged use of personal computer & telephone. Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us. Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

Secretarial/Clerical District: J. Sterling Morton High School District 201

Maxim Healthcare is hiring for an Office Coordinator (Field Support Specialist) to support our local office by executing operational tasks such as hiring and onboarding, payroll, and medical records management at a high level. Why Join Maxim: + Competitive pay, quarterly bonuses, tenured PTO program, company profit sharing, & weekly paychecks + Health, dental, vision, and life insurance + 401(k) savings plan with company matching + Employee discount program; partnered with hundreds of vendors nationwide + Awards and recognition program + Opportunity for career advancement + Comprehensive training and mentorship program Responsibilities: + Assists with the billing, payroll, and medical records process + Maintains confidentiality of client, patient, caregiver, and team member information and records + Meets and maintains state, local, accrediting agency, payer and HIPAA regulations in regards to Protected Health Information and regulatory requirements + Greets and provides excellent customer service to all visitors, clients, and team members while demonstrating an approachable demeanor + Assists with various office administrative functions, including ordering office supplies, answering telephone inquiries, photocopying, and monitoring incoming/outgoing facsimiles + Assists with the compliant onboarding and credentialing of external staff Requirements: + High school diploma or equivalent degree required + Minimum one year of administrative work experience, to include typing skills. + Strong technical learning capabilities with a minimum proficiency with computers, including Microsoft Office + Action oriented with all tasks at hand and demonstrates excellent verbal and written communication skills + Excellent time management skills with ability to work independently and multitask effectively while maintaining attention to detail + This is an office based position Wage/Salary Information: $20 - $21 per hour, plus $2000 annual bonus potential Maxim Benefits: Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program *Benefit eligibility is dependent on employment status. About Maxim Healthcare Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed. Maxim Healthcare, Inc. ("Maxim") is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Job Description The Document Control Clerk is responsible for maintaining the assigned plant document control system and creating shop order packets for production. The position is responsible for quality reporting and implementing document changes as approved in the Product Lifecycle Management software. Supervisory Responsibilities: None. Duties/Responsibilities: Maintain and verify print, bill of materials (BOM), literature masters, file maintenance, procedures, and work instructions. Provide general support for the Quality System and Quality Department. Create shop order packets for production, ensuring the proper revision of print, bill of materials, and literature is obtained from Product Lifecycle Management software, inserted into the packet, stamped, and controlled, including schematic labels as required for assembly. Initiate document changes for departments in Product Lifecycle Management software. Prepare engineering change notices (ECN) and deviations. Distribute and release documents according to the timeline established. Perform other duties as assigned. Required Skills/Abilities: Language Skills: Read, analyze, and interpret general business documents, technical procedures, governmental regulations, standards, procedures, and manuals. Effectively present information and respond to questions from managers, customers, visitors, and company employees. Mathematical Skills: Ability to apply concepts of fractions, addition, subtraction, division, and decimals in all units of measure. Reasoning Ability: Define problems, collect data and facts, draw valid conclusions, and recommend solutions. Ability to interpret technical instructions and diagrams. Attention to detail. Education and Experience: High school diploma or GED. 1-3 years or related experience. Knowledge of Microsoft Office (Word, Excel, and PowerPoint). Knowledge and use of the ERP and Product Lifecycle Management software systems preferred. Physical Requirements: The physical demands described are representative of those that an employee must successfully perform. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Employees are occasionally required to stand, walk, use their hands to touch, handle, and feel objects, and use tools. The employee must regularly lift and/or move up to 35 pounds, and rarely lift and/or move up to 35 pounds. Charles Industries weight rule: 35 lbs. and under can be lifted alone. 35 - 50 lbs. can be lifted by one person if they feel comfortable doing so. 50 lbs. or more requires the employee to get assistance or use a lifting device. (i.e. pallet jack, forklift, scissor table, buddy system). Vision abilities required are close, peripheral, and depth. Must have the ability to recognize color. Work Environment: The work environment characteristics described are representative of those an employee encounters while performing the essential job functions. Employees regularly work in a manufacturing environment.

WHO WE ARE Helena Agri-Enterprises, LLC is a leading full-service agronomic solutions provider that's been in business since 1957. Our first location was in West Helena, Arkansas hence the name "Helena". We now have close to 450+ locations nationwide and over 6,000 employees. Our corporate office is located in Collierville, Tennessee, a suburb outside of Memphis. Year after year we rank at the top nationally for volume and sales in our industry. There are many facets to our company including product development, sales, operations, precision technology and manufacturing, just to name a few. ABOUT THE JOB The Office Coordinator performs general administrative functions for the location. WHAT YOUR DAY WILL LOOK LIKE Performs departmental typing, copying, filing, faxing, mailing, and reception duties. Maintains all accounts payable and accounts receivable. Inputs all invoices and map details, daily collections and posting of checks. Assists customers with questions about their account such as balance, credits, invoices and discounts. Assists branch team members with projects as needed. Provides branch team with employee forms and information. Reviews work for completeness and quality. May be required to drive a company vehicle. Provides excellent customer service to all internal and external customers. Other work-related duties as assigned by your leader. Regular and reliable attendance is required. Follows all company policies and procedures. EDUCATION & EXPERIENCE High school diploma or equivalent is required. Three years of experience in a business environment using spreadsheets and word processing software is required. SKILLS & QUALIFICATIONS Time management skills. Interpersonal skills. Ability to read, write and speak in English is required. Communicating in Spanish is a valuable skill at Helena. Valid U.S. driver's license is required to drive a company vehicle. Must be able to meet all company requirements to drive a Helena vehicle. Computer skills including working knowledge of Microsoft Office are required. Successful completion of a drug test and background check is required for all positions at Helena. WORK ENVIRONMENT AND PHYSICAL ASPECTS OF THE JOB The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds BENEFITS AT HELENA Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO! Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA). Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount. Three-year vesting on company-match with 1,000 hours of service. Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay. Up to 15 days paid time-off plus 9 paid holidays. Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you. Free Short & Long-Term Disability. Up to 80 hours of paid Parental Leave. Education Assistance. And much more! For more detailed information about our benefits, visit helenacareers.com/benefits. STAY CONNECTED TO THE HELENA POWERHOUSE! Follow us on social @HelenaCareers or visit us at helenacareers.com. Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.

Job DescriptionSalary: $18-25 Front Office Coordinator Director of First Impressions | Fast-Paced Team Environment Are you energized by people, thrive in a fast-paced office, and keep calm when things get hectic? Were looking for a Front Office Coordinator who can juggle phones, greet walk-ins, and keep our front office running smoothly all with professionalism, warmth, and a sense of humor. As the Director of First Impressions for our Express Employment Professionals office, youll be the first point of contact for associates, clients, and visitors. Youll play a critical role in creating a welcoming, organized environment that reflects our values and keeps our team moving forward. What Youll Do Serve as the first point of contact for phone calls, visitors, and applicants Manage multiple phone lines and direct calls accurately and efficiently Greet and assist walk-in applicants with professionalism and a positive attitude Support recruiting and operations teams with administrative tasks, data entry, and document management Maintain a clean and organized front office area Handle confidential information with discretion Assist with scheduling interviews, processing paperwork, and managing office supplies Contribute to a team environment that values collaboration, accountability, and fun What You Bring Strong communication and customer service skills Ability to multitask, stay composed, and manage competing priorities Thick skin and professionalism when handling conflict or difficult situations Team player who thrives in a busy, fast-moving environment Excellent organization and attention to detail Proficiency in Microsoft Office Suite and comfort learning new systems Prior administrative or front office experience preferred (but not required well train the right person!) Bilingual is a plus, but not required What We Offer On-the-job training and clear opportunities for growth Supportive, team-oriented environment that values initiative and grit Exposure to recruiting, HR, and client relations great foundation for a career in Human Resources Benefits: Medical, Dental, and Vision Insurance 401(k) Employee Assistance Resources Paid Time Off and Holiday Pay Career development and advancement opportunities If youre organized, adaptable, and ready to be the heartbeat of our office, wed love to meet you.Join Express Employment Professionals and help us make a difference every day.

Front Office Coordinator, Student Counseling Services Job no: 521104 Work type: On Campus Title: Front Office Coordinator, Student Counseling Services Division Name: Student Affairs Department: Student Counseling Services Job Summary Under the supervision of the Office Administrator, perform clerical duties requiring discretion, compliance with all federal and local confidentiality practices, and independent judgment to facilitate the smooth and efficient administration of the Student Counseling Services reception area. Responsible for greeting, receiving, and checking in all clients and guests, as well as answering/screening department telephone calls and assisting students with accessing services and/or making appointments. This position will maintain electronic files of information regarding current and past clients of the agency. Staff members, as well as master's and doctoral externs and interns, depend on incumbent for the organization and knowledge of all these files and SCS processes. As such, strong oral communication with a diverse clientele is absolutely necessary. Additional Information University Benefit Highlights: - Insurance benefits, including health, dental, vision, and life - Retirement and supplemental retirement planning options - Tuition waiver benefits available to staff as well as their eligible dependents - Paid holiday/administrative closures during Thanksgiving and Winter Breaks - Paid benefit time Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: ************************************** Salary Rate / Pay Rate $18.32 - $18.97 per hour Required Qualifications 1. High school diploma or equivalent. 2. Any one or combination totaling two (2) years (24 months) from the categories below: A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent: -30 semester hours equals one (1) year (12 months) -Associate's Degree (60 semester hours) equals eighteen months (18 months) -90 semester hours equals two (2) years (24 months) -Bachelor's Degree (120 semester hours) equals three (3) years (36 months) B. Work experience performing office/clerical activities, including the use of computer systems. 3. One (1) year (12 months) of work experience comparable to the second level of this series. This includes working under general supervision and in support of an office or of a organization. Performing office support tasks requiring knowledge of general office and departmental procedures and methods, the ability to operate a variety of office equipment, and the ability to operate computer systems using word processing, database, and software packages. Preferred Qualifications 1. Ability to work effectively in a fast-paced, front-desk environment with frequent interruptions while maintaining accuracy and attention to detail 2. Proficiency with standard office technology, including printing and scanning equipment, and the ability to learn and adapt to new software systems 3. Strong written and oral communication skills, including the ability to produce clear, accurate, and professional materials 4. Excellent clerical, computer, organizational, time-management, and interpersonal skills 5. Ability to work both independently and collaboratively as part of a team Work Hours 8:15am to 4:45pm, Monday, Tuesday, Thursday, and Friday 10:45am to 7:15pm, Wednesday Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1. Remain at a workstation for extended periods 2. Effectively communicate on a daily basis. Proposed Starting Date February 2026 Required Applicant Documents Resume Cover Letter Reference List Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Optional Applicant Documents Transcripts - See Special Instructions section for additional options Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline. Fax: ************, Attn: Mackenzie Chapman Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. This position is represented by AFSCME Local 3236-Clericals. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Contact Information for Applicants Mackenzie Chapman Human Resources ************ ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 12/17/2025 08:35 AM CST Application Closes: 01/05/2026 11:55 PM CST Whatsapp Facebook LinkedIn Email App Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Front Office Coordinator, Student Counseling Services Opened12/17/2025 Closes01/05/2026 DepartmentStudent Counseling Services Student Counseling Services is seeking a Front Office Coordinator, who will perform clerical duties requiring discretion, compliance with all federal and local confidentiality practices, and independent judgment to facilitate the smooth and efficient administration of the Student Counseling Services reception area. Current Opportunities Front Office Coordinator, Student Counseling Services Opened12/17/2025 Closes01/05/2026 DepartmentStudent Counseling Services Student Counseling Services is seeking a Front Office Coordinator, who will perform clerical duties requiring discretion, compliance with all federal and local confidentiality practices, and independent judgment to facilitate the smooth and efficient administration of the Student Counseling Services reception area.

Job Description Welcome to the heart of Bret Tripplett Heating & Cooling, LLC! Are you ready to be the superhero behind the scenes, ensuring our team delivers top-notch service while enjoying a starting pay of $15 per hour and a host of enticing benefits, including health insurance, a simple IRA, paid time off, and more? Dive into the world of a full-time HVAC Dispatcher - Assistant Office Admin and let your career soar to new heights with us! WHY YOU SHOULD WORK WITH US: At Bret Tripplett Heating & Cooling, LLC, we're more than just a heating and air conditioning company - we're a family. With a commitment to excellence, integrity, and customer satisfaction, we've built a reputation as one of the leading HVAC providers in Lincoln, IL. Our team embodies these values every day, working together to deliver exceptional service and exceed our customers' expectations. We believe in fostering a culture of growth and development, where each team member has the opportunity to expand their skills and advance their career. From ongoing training to a supportive work environment, we're dedicated to helping you reach your full potential. A DAY IN THE LIFE OF OUR HVAC DISPATCHER - ASSISTANT OFFICE ADMIN: Picture this: You're the conductor of our customer service orchestra, orchestrating seamless operations with finesse and flair. Your day starts with a buzz of energy as you dive into a whirlwind of tasks. Answering calls with a smile, you're the friendly voice our customers rely on. With lightning-fast speed, you dispatch our expert technicians to the rescue, ensuring every job gets the attention it deserves. As you juggle invoices and administrative duties with ease, you can't help but feel the rush of satisfaction knowing you're the backbone of our operation. Each day brings new challenges, but with your skills and determination, there's nothing you can't handle! THE MINIMUM REQUIREMENTS TO BE CONSIDERED: Basic phone and office skills Self-dependence and strong organizational skills Comfortable multitasking in a fast-paced environment We would prefer someone with customer service and/or dispatching experience! WORK SCHEDULE & LOCATION: This is a full-time position based in the vibrant city of Lincoln, IL. Enjoy the consistency of a Monday to Friday schedule, from 8 AM to 4:30 PM. ARE YOU READY TO UNLEASH YOUR POTENTIAL AND JOIN OUR DYNAMIC TEAM? Our 3-minute, mobile-friendly initial application is your ticket to an exciting career in the HVAC industry! Don't miss out on this opportunity to make your mark with Bret Tripplett Heating & Cooling, LLC. Apply now and let the adventure begin!

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. Essential Duties and Responsibilities: * Report to department chairpersons and may supervise all student assistants assigned to the department office. * Types correspondence, memoranda, reports, instruction sheets, forms, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned * Proofreads all materials typed to ensure their accuracy. * Compose letters and memoranda from general notes. * Compiles information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms. * Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail. * Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments. * Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential. * Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions. * Receives and places telephone calls, schedules appointments and meetings, makes reservations, greeting visitors and callers, records messages, and performs the functions of an office receptionist. * Prepared request for office supplies when needed, and receives such supplies. * Performs general office management duties, and recommends methods for improving office procedures. * Performs any other duties that may be assigned by the immediate supervisor. * Performs miscellaneous job-related duties as assigned.Minimum Position Requirements (including certifications, licenses, etc.): * High school diploma or equivalent * One (1) year of clerical experience Knowledge, Skills and Abilities: * Knowledge of supplies, equipment, and/or services ordering and inventory control * Knowledge of Microsoft programs, including Excel, Word, and PowerPoint * Working knowledge of office management proactive and procedures * Working knowledge of business English, spelling and commercial mathematics * Skill in the use of operating basic office equipment * Organizing and coordinating skills * Word processing and/or data entry skills * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to maintain confidentiality of records and information * Ability to communicate effectively, both orally and in writing

Welcome to the heart of Bret Tripplett Heating & Cooling, LLC! Are you ready to be the superhero behind the scenes, ensuring our team delivers top-notch service while enjoying a starting pay of $15 per hour and a host of enticing benefits, including health insurance, a simple IRA, paid time off, and more? Dive into the world of a full-time HVAC Dispatcher - Assistant Office Admin and let your career soar to new heights with us! WHY YOU SHOULD WORK WITH US: At Bret Tripplett Heating & Cooling, LLC, we're more than just a heating and air conditioning company - we're a family. With a commitment to excellence, integrity, and customer satisfaction, we've built a reputation as one of the leading HVAC providers in Lincoln, IL. Our team embodies these values every day, working together to deliver exceptional service and exceed our customers' expectations. We believe in fostering a culture of growth and development, where each team member has the opportunity to expand their skills and advance their career. From ongoing training to a supportive work environment, we're dedicated to helping you reach your full potential. A DAY IN THE LIFE OF OUR HVAC DISPATCHER - ASSISTANT OFFICE ADMIN: Picture this: You're the conductor of our customer service orchestra, orchestrating seamless operations with finesse and flair. Your day starts with a buzz of energy as you dive into a whirlwind of tasks. Answering calls with a smile, you're the friendly voice our customers rely on. With lightning-fast speed, you dispatch our expert technicians to the rescue, ensuring every job gets the attention it deserves. As you juggle invoices and administrative duties with ease, you can't help but feel the rush of satisfaction knowing you're the backbone of our operation. Each day brings new challenges, but with your skills and determination, there's nothing you can't handle! THE MINIMUM REQUIREMENTS TO BE CONSIDERED: Basic phone and office skills Self-dependence and strong organizational skills Comfortable multitasking in a fast-paced environment We would prefer someone with customer service and/or dispatching experience! WORK SCHEDULE & LOCATION: This is a full-time position based in the vibrant city of Lincoln, IL. Enjoy the consistency of a Monday to Friday schedule, from 8 AM to 4:30 PM. ARE YOU READY TO UNLEASH YOUR POTENTIAL AND JOIN OUR DYNAMIC TEAM? Our 3-minute, mobile-friendly initial application is your ticket to an exciting career in the HVAC industry! Don't miss out on this opportunity to make your mark with Bret Tripplett Heating & Cooling, LLC. Apply now and let the adventure begin!

section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline. Fax: ************, Attn: Mackenzie Chapman Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. This position is represented by AFSCME Local 3236-Clericals. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Contact Information for Applicants Mackenzie Chapman Human Resources ************ ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 12/17/2025 08:35 AM CST Application Closes: 01/05/2026 11:55 PM CST