Office clerk jobs in Cheektowaga, NY - 55 jobs

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE (********************************************************** Join Our Community of Food People! Receives and verifies that all driver-returned products and invoices are processed accurately with correct accounting codes for the division P&L. **Ready to build a career with a company that's leading the foodservice industry?** **Schedule: Monday-Friday 10a start (average of 40-45h week)** ***may work OT if trucks are late** **The pay for this position starts at $22-23.00/hr** **Medical, Dental and Vision, start day 1!** **To review available benefits, please click here:** ************************************************* **.** **US Foods is one of the largest food distributors with a culture and a history of promoting from within, excellent training programs and continuous improvement focus.** **ESSENTIAL DUTIES AND RESPONSIBILITIES:** Verify returned product for accurate reason codes (mispicks, driver shorts, refusals) to ensure accounting reports reflect accurate data. Verify returned product is within temperature guidelines to maintain product integrity Process all documents (paper and digital) associated with returns and adjustments to customer orders to ensure inventory accuracy and customer invoice accuracy Inspect all product returned for appropriate disposition (saleable, damage/recuperation, damage/out of code dumps, etc...) and ensure proper coding is applied. Execute end of day processes and reports, ensuring all discrepancies are researched and addressed. Return saleable product to pick slot (where allowed; see local CBA) Work with drivers and transportation supervisors to address any issues and address training/retraining needs and process improvement opportunities. **RELATIONSHIPS** Internal: Transportation Manager, Day Warehouse Manager, External: **QUALIFICATIONS** Education/Training: High School Diploma or equivalent required. Related Experience: A minimum of three years of experience with warehouse & delivery procedures required. Knowledge/Skills/Abilities: Must be able to communicate clearly both in writing and verbally, strong math skills, excellent organizational skills and attention to detail, basic computer skills. Must be able to work on complex tasks and prioritize workload. Strong teamwork skills and the ability to be a resource to others in the division. Physical Requirements: Frequent, sitting, standing and walking, occasional lifting of 20 lb weights. Must be able to operate a computer and perform filing. Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds). The expected base rate for this role is between $15 - $25 *****EOE - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/** **Age/Genetic Information** **/Protected Veteran/Disability Status***** Puede ver este sitio de empleo y aplicación en español utilizando la configuración de su navegador o teléfono móvil. Haga clic a continuación para obtener más información. Microsoft Edge (*************************************************************************************************** Google Chrome Safari iPhone Androide (******************************************************************************************* US Foods is one of America's great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 employees and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill., and generates more than $28 billion in annual revenue. Visit *************** to learn more. US Foods may collect personal information from you in connection with the application process. US Foods complies with the California Privacy Rights Act of 2020, and its policy may be found here (https://***************/content/dam/usf/pdf/Policies/HR/USF\_CCPA\_policy.pdf) **.** US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law. Know Your Rights (https://***************/content/dam/usf/pdf/Policies/HR/Know\_Your\_Rights.pdf) Pay Transparency policy statement is available here (https://***************/content/dam/usf/pdf/Policies/HR/Pay\_Transparency\_Nondiscrimination\_Provision.pdf) US Foods is committed to working with and providing reasonable accommodation to individuals with disabilities. If reasonable accommodation is needed to participate in the interview process or to perform essential job functions, please contact our US Foods Application Accommodation Line at ************. You will be prompted to leave a message. Please state the specifics of the assistance needed and your contact information. A member of our HR department will return your call within two business days.

Job Description At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard. The Office Coordinator performs a variety of office activities for group staff of 30-35 people and is an essential contributor to maintaining workflow & quality processes. This position provides administrative support to internal customers, as well as to external clients. This position could be full-time (8 hrs./day, 5 days/week) or be part-time (4 hrs./day, 5 days/week) or, depending on several factors. This position works in the office (not remotely). Job Responsibilities Greets clients, vendors, job applicants, and other visitors. Makes guests feel welcome. Maintains security awareness by monitoring presence of employee badges. Supervises and coordinates office services, including reception, mailroom, delivery and repair services, and document production, to ensure effectiveness and efficiency. Orders and organizes office supplies; monitors & maintains inventory. Performs general typing, emailing, copying, scanning, and data entry. Prepares a variety of documents including reports (including production & binding), graphs and charts, presentations, and templates. Plans office events and outings, acknowledges staff milestones. Responds to queries from clients and the public. Provides routine information and direction to callers and visitors. Periodically provides back-up phone assistance to receptionist in main office. May be called upon to manage project data, including project submittal logging and processing; project closeout documentation; preparation of meeting minutes and project report updates; and supervisor-directed communication with clients, consultants, and contractors. May assist in the preparation of technical proposals. Assists with bid solicitations and preparation of client recommendations. Maintains calendar(s) and may make travel arrangements for supervisor, group and/or office staff. Coordinates meetings, including meeting invites and distribution of agenda, preparing for and activating technology in conference rooms prior to meeting time, arranging for ordering/delivery of food, and making other necessary arrangements. Cleans up conference areas/kitchens and puts away leftover food following meetings. Organizes conference rooms to ensure technology and other required materials are present. Responsible for ensuring clean, neat reception area and conference rooms. Gathers and delivers/scans mail, faxes and all other correspondence for the group/office. Send outgoing mail, UPS, etc. Performs contact management in client database, including adding job opportunities and entering/updating client records. May coordinate drop-off and pick-up of plans, bids, equipment, and supplies; may accept survey and plan fees. May be asked to perform local errands & deliveries as needed. May assist in the coordination, completion, and submission of expense reports for supervisor and group/office staff. May assist group/office staff by entering project information into project/timekeeping system, may track local business development efforts. Coordinates administrative support functions with supervisor for new hires and staff changes. Identifies administrative needs and develops appropriate solutions or recommendations. Completes other projects and duties as assigned. Job Requirements Associates degree or appropriate combination of education & experience required. BS/BA degree preferred. Must have 5 years of administrative experience in a similar role. Proficient with Microsoft Office Products, emphasis on Word, Excel/PowerPoint and Outlook. Demonstrated initiative and ability to meet staff needs while managing multiple priorities & initiatives. Ability to interact with all levels within the organization and work in a fast paced environment. Ability to manage a variety of business and vendor resources. Ability to meet administrative milestones, deadlines and budget. Must have a positive, can-do attitude, be approachable, respectful, friendly and willing to make every effort needed for department members. Must be open to learning new software and processes as needed to support the team/business. Notary Public in New York State preferred or willing to obtain. Estimated Compensation Range and Benefits $22.00 - $28.00/hr* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills. Learn about our comprehensive Benefits WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.

The Office Clerk will provide essential administrative support to ensure the smooth operation of Root Neal & Companys office. This role includes responsibilities in Accounts Receivable (AR) and Accounts Payable (AP), along with general clerical duties. The ideal candidate is organized, proactive, and capable of handling multiple tasks with accuracy and professionalism. This position starts as part-time with the potential to transition to full-time based on performance and business needs. Key Responsibilities Administrative Support: Manage incoming calls, emails, and correspondence, directing inquiries to appropriate departments. Maintain organized filing systems (both digital and physical) for office documents, invoices, and records. Schedule appointments, meetings, and manage office calendars. Assist with data entry, document preparation, and report generation as needed. Order and maintain office supplies, ensuring inventory is adequately stocked. Accounts Receivable (AR): Process customer invoices and ensure timely delivery to clients. Monitor and follow up on outstanding payments, communicating with clients regarding overdue accounts. Record and reconcile payments received in the accounting system. Assist in preparing AR aging reports for management review. Accounts Payable (AP): Review and process vendor invoices for payment, ensuring accuracy and proper authorization. Enter AP transactions into the accounting system and maintain accurate records. Assist with vendor inquiries and resolve discrepancies in billing. Prepare payment runs (e.g., checks, ACH transfers) for approval by the Office Manager. Additional Duties: Support monthly account reconciliation and assist with financial reporting. Collaborate with team members to streamline office processes and improve efficiency. Provide backup support for other administrative tasks as needed. Maintain confidentiality of sensitive financial and company information. Qualifications High school diploma or equivalent; associates degree in business, accounting, or related field preferred. 1-2 years of experience in an office or clerical role, with exposure to AR/AP processes. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software (e.g., QuickBooks, Sage, or similar). Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Basic understanding of accounting principles related to AR and AP. Team player with a positive attitude and willingness to learn. Physical Requirements Ability to sit for extended periods and perform repetitive tasks such as data entry. Occasional lifting of office supplies or files up to 20 pounds. Benefits Competitive salary based on experience. Flexible Schedule Health, dental, and vision insurance (for full-time employees). Paid time off and holidays (pro-rated for part-time). Opportunities for professional development and growth, with potential to transition to full-time.

The Office Services Clerk will provide essential administrative support and ensure the smooth operation of the firm. In this role, you will handle a variety of office tasks, including managing office supplies, coordinating mail and deliveries, and performing general office maintenance. Essential Duties and Responsibilities Maintain an organized inventory of office supplies, including stationery, office equipment, and breakroom essentials. Place orders for new supplies as needed and track supply levels to ensure the office remains well-stocked. Sort, distribute, and process incoming and outgoing mail and packages. Ensure that deliveries are directed to the appropriate departments or individuals. Prepare and send packages via courier services and handle any associated paperwork. Monitor the cleanliness and organization of office spaces, including common areas, restrooms, kitchens, and conference rooms. Ensure that workstations and meeting areas are properly arranged and ready for use. Oversee office equipment (e.g., copiers, printers, fax machines), ensuring that they are in good working condition. Report any issues, troubleshoot minor problems, and coordinate repairs when necessary. Handle various office errands such as purchasing supplies, delivering documents, and coordinating logistics for office events or meetings. Assist in maintaining office safety and security protocols, including ensuring emergency exits are accessible, first-aid kits are stocked, and office security procedures are followed. Assist with reviewing print and copy job requests for accuracy and specifications, ensuring high-quality output as needed. Assist with binding, laminating, and other finishing services as needed. Uphold the firm's reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter. Performs other duties as assigned. Qualifications Qualifications and Requirements High school degree or equivalent. Minimum of 1 years of experience in a professional office environment. Knowledge, Skills and Abilities Strong organizational and multitasking skills, with an ability to manage multiple responsibilities effectively. Excellent communication skills, both verbal and written, with the ability to interact professionally with employees, visitors, and vendors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to troubleshoot basic office equipment issues (e.g., printers, copiers). Strong attention to detail and accuracy. Ability to work independently as well as part of a team. Physical Demands: Regular lifting and carrying of mail, packages, and office supplies, which can range from lightweight envelopes to heavy boxes or bins. Ability to lift and carry items weighing up to 30-50 pounds or more, depending on the size and volume of the mail and packages. Prolonged periods of standing while sorting and processing mail. Frequent walking to transport mail and packages between the mail room, office areas, and shipping/receiving docks. Bending and reaching to access items stored in mail bins, shelves, or cabinets. Stooping to pick up or place items on lower surfaces and to organize mail and packages.

Job Description Part-Time Office Administrator Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

With a thoughtful and hands-on approach, we offer a wide range of services such as dog walking, pet sitting, day care and dog training. Our team of dedicated dog walkers and daycare handlers are eager to provide your best friend with the care, attention and exercise they need to live their best lives all while having tons of fun.

Department: Head Start Reports To: Office Manager/Director FLSA Status: Non-Exempt WSP Grade: Secretary I= Grade 3 OSHA Class: III Prepared By: Hs Administrator Approved By: OPC/CAO Board Approved Date: May 2001/Approved 1/2017 Hourly Salary: $16.50 SUMMARY Subject to the direction of the Office Manager or Director. The person in this position will assist the Office Manager or Director. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel. Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements. Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff. Qualifications QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have some training in the following: Spreadsheet applications (i.e., Lotus, Excel) Operating systems (i.e., Windows 3.1, Windows 95, MSDOS Must have ability to understand and carryout complex written and oral instructions Must have good organizational skills Must have drivers license and transportation EDUCATION and/or EXPERIENCE Secretary II: Associates Degree in Business Administration; or two years business school with certificate of completion; or Certified Professional Secretary. Secretary 1: High School diploma Either position: Two to three years computer experience Certificates, or other documentation, of computer training At least two (2) years progressively responsible experience in secretarial work Good knowledge of office terminology, procedures and equipment Previous Head Start experience preferred Erie County resident preferred PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy.

About the Role This position is responsible for providing comprehensive administrative and operational support to ensure the efficient and effective functioning of the office while maintaining established client service standards. The role requires regular communication with internal teams, clients, and external partners, as well as coordination of office operations, administrative activities, and support of operational workflows to facilitate seamless day-to-day business operations. Responsibilities This role will involve covering the Office Administrator's duties approximately 25% to 50% of the time, with the remaining time working as a Network Specialist within the alternative products team. The position will be on-site in the company's Buffalo Head-Office a minimum of 3 days a week, with additional days as needed. Office Administration Interact daily with staff, management, and external partners Address office needs and issues Schedule meetings and appointments Assist with travel arrangements Manage office supplies and kitchen/common areas Support staff, clients, and visitors Assist with presentations and print materials Operations & Network Support Monitor alternative valuation orders to meet service levels Communicate daily with Field Agents and clients Recruit, onboard, and support Field Agents Maintain consistent communication across all parties Identify issues and work with internal partners to resolve them Assist with technology testing and updates Support management with client relationship activities Complete additional duties and projects assigned Skills and Expertise Bachelor's degree preferred; 1-2 years business or administrative experience, with industry knowledge (mortgage, real estate, appraisal, or loan processing) a plus Strong attention to detail, clear communication skills, and solid customer service abilities Proficiency with basic computer applications and the ability to work in a fast‑paced environment Effective multitasking, organization, and independent work skills Self‑motivated, flexible, and collaborative team player The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties, and skills required. About Solidifi Solidifi is a leading network management services provider for the residential lending industry. Our platform combines proprietary technology and network management capabilities with tens of thousands of independent qualified field professionals to create an efficient marketplace for the provision of mortgage lending services. We are a leading independent provider of residential real estate appraisals and title, and settlement services. Our clients include top 100 mortgage lenders in the U.S. and some of the largest banks and insurance companies in North America. Solidifi is a wholly owned subsidiary of Real Matters (TSX: REAL). Visit **************** for more information and stay connected with our latest news on LinkedIn. Equal Opportunity Employer Solidifi is an Equal Opportunity Employer; applicants are considered for all roles without regard to race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Please advise us at any point during the recruitment and selection process if you require accommodation. Solidifi is committed to compliance with all applicable legislation, including providing accommodation for applicants with disabilities.

Pay range: $20-$22 hourly About Us ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a “we” versus “I” culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do. We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! Role and Team This position reports to the Front Office Manager as part of the front office team that provides outstanding service and administrative support to our customers Responsibilities ● Provide prompt, efficient and courteous customer service ● Greet and assist walk-in customers and answer the phone ● Assist with processing vehicle titles ● Assist customers with dealer registration, account questions, maintaining documents, and record retention ● Collect and process dealer payments (check and floorplans) ● Assist with vehicle redemptions including scheduling and processing documents ● Assist with customer bid badges ● Release titles to dealers and assist with processing titles as needed ● Dealer AR followup and account review/Coordinate daily banking activities ● Invoicing and processing check requests ● Coordinate pickup/delivery requests and dealer reservations ● Follow up on vehicles abandoned on auction property, inherited vehicles, and voided sale ● Order office supplies as needed ● Assist with onboarding of new employees ● Other duties as assigned by leader Preferred Qualifications ● Minimum 2 years office level experience. ● Dealership and/or Auto Auction experience. ●Accounts Payable and Accounts Receivable Experience required. ● Must be at least eighteen (18) years of age. ● Must be qualified to operate a motor vehicle and possess a valid driver's license. ● Must have a demonstrated ability to read, write, and communicate effectively in English. ● Must have the ability to physically operate vehicle equipment and tools. ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Administrative Physical Work. Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions: This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Trocaire College employes students in numerous different roles including peer tutors, peer mentors, office assistants and suplemental instructors.

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 01/06/26 Applications Due02/27/26 Vacancy ID206443 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPYes AgencyMental Health, Office of TitleOffice Assistant 1 (NY HELPS), Buffalo Psychiatric Center - Butler Clinic, P26109 Occupational CategoryClerical, Secretarial, Office Aide Salary Grade06 Bargaining UnitASU - Administrative Services Unit (CSEA) Salary RangeFrom $36232 to $44828 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 6 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Erie Street Address Buffalo Psychiatric Center - Community Services 400 Forest Avenue City Buffalo StateNY Zip Code14213 Duties Description Are you interested in starting a career with New York State? Office Assistant 1 positions are entry level positions that provide excellent opportunities for advancement and professional growth. As an Office Assistant 1, you will perform a wide variety of clerical and administrative support activities, including: * Data entry * Maintaining files * Answering phones * Opening and sorting mail * Scheduling meetings and interviews Minimum Qualifications Candidates from outside State service may be considered for hire under the Hiring for Emergency Limited Placement - Statewide (HELPS) program. There are no education or experience requirements for an Office Assistant 1 position, but candidates-must be able to read, write, and communicate in English. OR Candidates can be considered for a competitive class appointment if they are reachable on the current Beginning Office Assistant eligible list. OR Candidates from within State service may be considered for transfer to a competitive class position if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law. Additional Comments All OMH employees receive a generous benefits package including: * NYS medical, dental, and vision insurance * Access to tuition assistance programs * Paid time off - 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave * NYS Retirement programs A background check will be required. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources Telephone Fax ************ Email Address ********************** Address Street Buffalo Psychiatric Center 400 Forest Avenue City Buffalo State NY Zip Code 14213 Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials. ******************************************************************** The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Key Responsibilities: * Greet and welcome visitors in a friendly, professional manner. * Answer, screen, and forward incoming phone calls promptly and courteously. * Maintain security and visitor access procedures, including sign-ins and visitor badges. * Update welcome screens for visitors as requested by Sales/Marketing. * Order and coordinate lunches for meetings, and special events. * Support Lunchroom Vending operations across multiple plants on campus, including coordinating with vendors, monitoring supplies, and ensuring vending areas are well maintained. * Receive, sort, and distribute mail and deliveries. * Maintain a clean, organized, and welcoming reception area. * Perform light filing and assist with general administrative tasks. * Support training team with new hire orientation needs such as scheduling speakers and meal ordering. * Create and manage employee badges. * Support Safety team with emergency evacuation lists and updating the lists on a regular basis. * Support all teams with clerical or scheduling needs. * Monitor and restock office supplies, beverages, and general office materials in meeting rooms. * Provide excellent customer service and effective communication with both internal teams and external visitors. Qualifications: * High school diploma or equivalent; associate's degree preferred. * 1-3 years of experience in an administrative, office, or front-desk role. * Strong communication and interpersonal skills, with a professional and approachable demeanor. * Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment. * Excellent organizational, time management, and multitasking abilities. * Reliable, detail-oriented, and able to work independently. * Ability to handle sensitive and confidential information with discretion. Salary ranges for this position are determined based upon the job location and can be adjusted based upon experience, reflecting our commitment to valuing the expertise and contributions of our individual team members. Salary range for this role is $18.00 - $22.00 per hour.

At Elderwood, our Mission is People Caring for People. Our values of Integrity, Collaboration, Accountability, Respect & Excellence are at the core of everything we do. We strive to not only be the partner of choice for our residents, their families and community players - but also for our valued employees. We welcome you to join us. Elderwood is seeking a friendly, organized, and reliable receptionist to join our team. The ideal candidate will have excellent communication skills, a positive attitude, and the ability to multitask effectively. As the face of our company, you will play a crucial role in creating a warm and professional environment for our clients and visitors. Receptionist Position Overview: In addition to administrative tasks, our receptionists represent Elderwood in a friendly, helpful and positive manner. They are an integral part of daily life for residents and guests. This is a part-time 4-9pm position including rotating weekends. Responsibilities Receptionist: Answers phones and greets visitors in a friendly manner; ensures that needs of caller or visitor are responded to effectively or by referral to appropriate staff. Sorts mail. Transport residents as directed by supervisor, management staff or Administrator. Delivers newspapers to residents. Collects fees and keeps records of guest tickets or special events; takes requests for reservations of conference room. Performs typing assignments. Forwards mail of discharged residents. Performs copy machine duplication assignments. Qualifications Receptionist: Experience with answering multi-line phone lines. Office experience and good typing skills required. Proficiency in Microsoft Office programs preferred. Knowledge of office machines and equipment preferred. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Job Description Receptionist Rate: $16.00/hour Shift: Part-Time, 4:00 PM - 8:00 PM and weekends Be the first smile they see-and the voice that makes a difference. We're hiring a friendly, organized, and dependable Receptionist to welcome visitors, assist staff, and help keep our skilled nursing and rehabilitation facility running smoothly. This is a great entry-level opportunity-perfect for someone with customer service, call center, or front desk experience looking to grow in a healthcare setting. Key Responsibilities: Greet visitors, residents, families, and vendors in a professional and courteous manner Answer and transfer incoming phone calls using a multi-line phone system Provide basic information about the facility and direct inquiries to the appropriate staff Monitor visitor log and ensure sign-in procedures are followed Support administrative staff with light clerical duties Maintain a clean and welcoming front lobby area Qualifications: No prior healthcare or receptionist experience required-we provide on-the-job training Preferred: background in customer service, phones, front desk, or office assistant work Communication and people skills Comfortable with phones, computers, and basic office equipment Dependable, organized, and able to multitask We Offer: Competitive hourly pay Paid training & ongoing support Flexible scheduling - ideal for students, parents, or those re-entering the workforce Health, dental, vision & 401(k) options Career growth opportunities within the facility and company Make a great first impression-every day. Apply now to join a compassionate and dedicated team making a difference in the lives of others.

Rate: $16.00/hour Shift: Part-Time, 4:00 PM - 8:00 PM and weekends Be the first smile they see-and the voice that makes a difference. We're hiring a friendly, organized, and dependable Receptionist to welcome visitors, assist staff, and help keep our skilled nursing and rehabilitation facility running smoothly. This is a great entry-level opportunity-perfect for someone with customer service, call center, or front desk experience looking to grow in a healthcare setting. Key Responsibilities: * Greet visitors, residents, families, and vendors in a professional and courteous manner * Answer and transfer incoming phone calls using a multi-line phone system * Provide basic information about the facility and direct inquiries to the appropriate staff * Monitor visitor log and ensure sign-in procedures are followed * Support administrative staff with light clerical duties * Maintain a clean and welcoming front lobby area Qualifications: * No prior healthcare or receptionist experience required-we provide on-the-job training * Preferred: background in customer service, phones, front desk, or office assistant work * Communication and people skills * Comfortable with phones, computers, and basic office equipment * Dependable, organized, and able to multitask We Offer: * Competitive hourly pay * Paid training & ongoing support * Flexible scheduling - ideal for students, parents, or those re-entering the workforce * Health, dental, vision & 401(k) options * Career growth opportunities within the facility and company Make a great first impression-every day. Apply now to join a compassionate and dedicated team making a difference in the lives of others.

TITLE: Receptionist REPORTS TO: BRANCH MANAGER STATUS: HOURLY NON-EXEMPT We passionately believe that our team is at their best when they have the opportunity to gain experience, collaborate and find new ways to solve our members' challenges, no matter what part of the business they are in. Join us in our journey for improving the lives of those in our community by being the helping hand that gives back! Purpose The Receptionist projects a positive image as a representative for the credit union in receiving visitors and guests. Answer telephones, process mail, provide information to members, and perform various administrative and clerical duties as assigned. Requirements High school graduate or GED Computer literacy required. Professional communication skills required Duties and Responsibilities Greets and welcomes members/non-members in a courteous, professional, and timely manner. Directs members for credit union services, shows interest in member's needs. Answers telephone, route calls to appropriate individual and/or voice mail, accept verbal deposit/withdrawal transactions from account to account. Ask probing/clarifying questions as to purpose of the members visit and determines appropriate course of action for member. Answer general questions from members at the desk. Gives general information regarding credit union. Alerts MSR's that member(s) need assistance. Receives and distributes daily mail. Logs night-drop. Maintain pamphlets, bank deposit and withdrawal slips, and calendars. Provide administrative and clerical support to the credit union as required. Perform some file maintenance and accounts changes as needed. Performs other duties as required by management. Maintains confidentiality of the credit union. Niagara's Choice Federal Credit Union is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.

Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.