Office clerk jobs in Clarkstown, NY

Receptionist & Office Administrator Company: Growing, Employee-Friendly Cosmetic Company Salary: $75,000-$80,000 My client is seeking a highly organized, polished, and personable Receptionist & Office Administrator to support our Saddle Brook office and serve as the face of our organization. This critical role provides comprehensive administrative support to our NA President/Global CFO while ensuring the office operates smoothly, efficiently, and with a welcoming atmosphere. The ideal candidate excels at multitasking, thrives in a fast-paced environment, and brings exceptional communication, organizational, and customer service skills. Key Responsibilities Front Desk & Office Operations Serve as the first point of contact for all visitors, creating a warm, professional, and customer-focused environment. Manage all incoming and outgoing mail, packages, and courier deliveries in accordance with UPS and USPS guidelines. Maintain office supply levels, kitchen supplies, mail distribution, sample room organization, and IT equipment coordination. Lead clerical tasks including answering phones, responding to emails, and managing daily correspondence. Support new hire onboarding by preparing workspaces and coordinating first-day logistics. Executive Support Provide high-level administrative assistance to the NA President/Global CFO, including calendar scheduling, travel arrangements, meeting management, and expense reporting. Coordinate executive meetings: scheduling, room reservations, prepping agendas, and taking meeting minutes as needed. Handle confidential information with professionalism and absolute discretion. Event & Project Coordination Plan and execute office events from concept to completion, overseeing logistics such as catering, décor, transportation, and materials. Partner with the Sales team to manage the Sample Room and maintain organization. Support cross-functional teams and collaborate on ad hoc projects as assigned. Technology & Facilities Support Serve as the primary contact with the IT department for administrative/telecommunication issues, troubleshooting, and equipment requests. Act as a liaison between IT and employees to resolve equipment and conferencing issues. Assist with vendor management and basic budgeting or purchasing needs. Qualifications Core Competencies Exceptional verbal and written communication skills. Strong organizational and time-management abilities; able to juggle multiple priorities. Proactive problem solver with a resourceful, anticipatory mindset. Warm, approachable, emotionally intelligent; remains calm under pressure. Proven ability to handle sensitive and confidential information. Familiarity with daily office management procedures. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with calendar management systems and expense reporting tools. General comfort with IT coordination and office technology. Professional Requirements Minimum 2 years of experience in office administration, office management, or executive support. Knowledge of facilities coordination, vendor management, or HR/IT support is a plus. Basic understanding of budgeting and purchasing. Education High school diploma or equivalent required; college degree preferred. Ability to work onsite in Saddle Brook, NJ five days per week.

Confidential Receptionist - Greenwich, CT A small, family-run real estate firm is seeking a Receptionist to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly. Schedule: 5 days onsite Monday-Friday, 9:00am-5:00pm Compensation: $50-55k Key Responsibilities Greet clients, visitors, and vendors warmly, ensuring a positive first impression. Answer and route incoming phone calls; take accurate messages as needed. Respond to general inquiries about the firm with professionalism and discretion. Maintain a clean, organized, and welcoming reception area. Monitor office supply levels and place replenishment orders. Coordinate light office maintenance requests with vendors or service technicians. Keep common areas (coffee station, printer area, meeting room) tidy, stocked, and guest-ready. About You Comfortable working in a small, quiet, family-run office environment Professional, friendly, and reliable Organized with strong attention to detail Able to juggle simple operational tasks while maintaining a polished front-office presence You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job DescriptionBenefits: 401(k) Competitive salary Flexible schedule Paid time off Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking an Office Clerk to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. Responsibilities Answer phones, assist customers with questions, and direct calls Process incoming paperwork, make photocopies, and file paperwork Sort mail and distribute it to the appropriate places Maintain records, either physical or electronic, of business transactions Social media experience Qualifications Great customer service skills Strong Communication Skills Strong organizational and time management skills Familiarity with computer programs, such as Microsoft Office, QuickBooks and Adobe software

We are seeking a reliable, responsible, and detail-oriented Personal & Company Support Assistant to join our team. This individual will play a vital role in supporting the smooth day-to-day operations of both personal and professional matters. The position involves a combination of administrative support, running errands, driving and transporting employees or clients, and maintaining company vehicles. The ideal candidate will be dependable, organized, trustworthy, and capable of handling a variety of tasks with discretion and professionalism. This is a dynamic position that requires flexibility, excellent communication skills, and a service-oriented mindset. The Support Assistant will often represent the company during transportation and errands, making punctuality, courtesy, and professionalism essential qualities. Key ResponsibilitiesDriving & Transportation Safely operate company vehicles to transport executives, staff, or guests to meetings, appointments, airports, and events. Plan efficient routes, considering traffic, time, and safety. Ensure passengers are comfortable and their needs are met during travel. Maintain a professional appearance and demeanor while representing the company on the road. Assist with loading and unloading luggage, packages, or materials as needed. Vehicle Maintenance Perform regular inspections of company vehicles to ensure they are in safe operating condition. Coordinate scheduled maintenance, servicing, and repairs. Keep vehicles clean (interior and exterior) and stocked with essentials (water, first aid kit, etc.). Maintain accurate mileage logs, fuel receipts, and service records. Report any mechanical issues promptly to management. Errands & Task Support Complete a wide variety of errands, such as collecting mail, picking up supplies, delivering documents, or shopping for office/personal needs. Assist in coordinating purchases, drop-offs, and pick-ups on behalf of the company. Support day-to-day office and personal tasks to reduce workload for executives and team members. Manage light administrative duties, such as scheduling appointments, filing receipts, and recording expenses related to errands or vehicle use. Operational & Administrative Support Assist with event logistics, including transporting materials or setting up venues. Deliver and collect confidential documents with discretion and reliability. Provide support for hospitality needs, such as welcoming guests or ensuring transportation runs smoothly during company functions. Support executives with personal assistance tasks as required, maintaining a high level of confidentiality. Qualifications Education: High school diploma or equivalent required. Additional training in driving, logistics, or administration preferred. Experience: Prior experience as a driver, courier, or personal assistant is highly desirable. Experience in customer service or hospitality is also an advantage. Licensing: Valid driver's license with a clean driving record is mandatory. Skills: Strong organizational and time management skills. Ability to multitask and adapt quickly to changing priorities. Excellent communication and interpersonal abilities. Strong sense of responsibility and confidentiality. Basic knowledge of vehicle care and maintenance. Comfort with using navigation systems and basic office technology. Personal Attributes Dependable: Always punctual and trustworthy, with the ability to meet deadlines. Professional: Maintains composure and a positive attitude in all situations. Discreet: Handles sensitive information with the highest level of confidentiality. Service-Oriented: Anticipates needs and ensures the comfort and satisfaction of executives, staff, and guests. Adaptable: Willing to take on varied responsibilities and flexible with scheduling. Working Conditions The role may require flexible working hours, including evenings, weekends, or holidays, depending on the needs of the company and executives. Tasks may vary daily, requiring the ability to adapt to different responsibilities. Regular local travel will be required, with occasional longer-distance trips. Physical demands may include lifting packages, luggage, or office supplies up to 30 lbs.

We currently have an opportunity for an Office Clerk with a growing law firm in the central Bergen County, New Jersey area. This is an excellent entry-level role for someone who has some prior customer service experience and is looking to move into an administrative role in the legal industry. The Office Clerk will assist the firm's full-time legal assistants, paralegals and attorneys with overflow work and vacation coverage. Position responsibilities will include, but are not limited to: • High volume document scanning & copying • Word processing • Responding to phone inquiries • Entering attorney time • Running errands • Conference room setup • Local deliveries • Maintaining law library • Filing (moderate but frequent lifting) • Other related office responsibilities as needed. Position requirements are: • Some prior experience in customer service in retail or an office setting • Excellent people skills, with the ability to interface professionally with co-workers and clients • Highly detail-oriented with strong customer focus

Company General Trading is a grocery wholesale food distributor located in Carlstadt, New Jersey . The company services “Parade” label along with most major US brand grocery products to over 3,000 independently owned supermarkets throughout the metropolitan NY area and surrounding states. It was incorporated over 80 years ago and has grown and expanded to provide our retail partners with a diverse variety of over 12,000 grocery and dairy items. General Trading not only is committed to supporting the well-being our local community but also supplies food to many countries around the globe. General Trading Co., Inc. and its subsidiaries consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. General Trading is an equal opportunity employer. DESCRIPTION: The Office Clerk is responsible for the day-to-day administrative duties in the Human Resources and Warehouse Departments. The duties include, but not limited to, tracking the time and attendance, productivity, and drafting warnings. FUNCTIONS: Verify and track employee attendance: Utilize ADP daily for documenting attendance. Utilize Novatime to ensure employee punches are correct. Run weekly reports to track attendance. Draft warnings as necessary Assist new hires with on boarding; coordinate new hire orientation and all training paperwork. Weekly data entry: running reports, compiling and entering data. Track employee production and draft warnings as necessary; ensure all warnings are signed and returned timely. Escalate any issues to management when necessary. Identify reoccurring issues and collaborate with the HR team to resolve. Be point of contact for warehouse employees. REQUIREMENTS: High School diploma is required. 1 to 3 years admin experience. Ability to multi-task and meet deadlines. Proficient in Outlook and Excel. Efficient, organized, flexible and dependable. Bilingual English Spanish required. Knowledge of ADP Workforce Now a plus. BENEFITS: Full Medical Dental Vision 401K Company Match PAID Sick, Personal and Vacation Days

12-Month Clerk Typist JobID: 502 Secretarial/Clerical/Clerk/Typist - 12 Month The Lodi Public School District is seeking the following: 12-MONTH CLERK TYPIST QUALIFICATIONS: * Maintain school district operations efficiently; * Strong organizational and interpersonal skills; * Demonstrated proficiency in oral and written communication; * Strong technological skills including a demonstrated proficiency in the following programs: oGoogle Applications: Gmail, Drive, Sheets, Docs, etc. o Microsoft Office (Outlook, Word, Excel, PowerPoint) o General database entry and electronic file management * Ability to maintain composure and remain on-task in a high traffic office environment; * Knowledge and experience in using Genesis, NJSMART, Frontline, CSI, Hibster, student registration preferred * The ability to speak, read and write fluently in both English and Spanish preferred. RESPONSIBILITIES: * Serve as an administrative assistant to district administration. * Maintain confidentiality in all matters discussed within Central Office. * Upkeep personnel records for district staff. * Maintain accurate student records in compliance with NJDOE and district policies. * Assist district supervisors with maintaining and updating district staff records/files. * Assist in the collection of data for district and State reports. * Support administration with State reporting responsibilities. * Provide support to all schools for State reporting, attendance, and student enrollment. * Issue mass communications to district staff and parents. * Field parent and public questions, concerns and phone calls. * Create purchase orders for products, staff workshops, etc. * Perform general office duties including filing, data entry, scheduling appointments, and responding to phone and email inquiries. * Perform all other duties as may be assigned by district administration. SALARY: $57,000 - $76,989 annually, commensurate with experience and in accordance with the district's negotiated salary guide. BENEFITS: This position includes a benefits package in accordance with the New Jersey School Employees' Health Benefits Program (SEHBP) and the Lodi Secretarial Association. Candidates interested in the position listed above must submit a cover letter and resume

Job DescriptionBenefits: Growth Opportunity Competitive salary Training & development The Insurance CRM Manager's primary focus will be responsible for managing the agency's CRM system, AMS 360, as well as data entry, gathering customer's information and filing. They will also assist producers when needed. PRIMARY RESPONSIBILITIES AND DUTIES: Process and review insurance documentation and ensure all documents are complete. Take payments from customers and process them. Managing CRM system with client information. Manage AgencyZoom to ensure the producers enter in all their premium sales into the system. Manage QuickBooks to ensure the Agency's Bank Reconciliations are done on a monthly basis. Maintain office supply inventory. Serve as a back-up for other jobs as necessary. File and maintain customer insurance files. This information is personal and confidential. Creates and maintains client or prospect lists. Creates insurance proposals; makes sales presentations to prospective and binds policies with existing clients on new and renewal business Completes and submits applications and related documentation to appropriate insurance markets. Prepares, requests, and sends binders to insureds. Entering customer information into CRM system (AMS 360). Uploading documents and note taking in CRM for future reference. Provides needed information and clarifications about clients to company personnel, and documents system by transaction date. Creates letters to clients offering coverage, and sharing information and advice regarding insurance matters. Uses these to round out accounts fully. Assists producer staff to collect client information in preparation of schedules of insurance, summaries, and renewal proposals. Review appropriate policy change requests and other account activity. Documents automated file as appropriate. Accepts and handles any duties/prospects as assigned by agency management. Personal and Organizational Development: Identifies training needs with assistance from managers. Ability to stay organized and handle multiple tasks. Willingness to learn from agency management KNOWLEDGE, SKILLS, AND ABILITIES Ability to communicate verbally and in writing with others, to explain complex issues, to receive and interpret complex information, and to respond appropriately. Ability to navigate CRM systems (Previous CRM experience a plus). Ability to understand written and oral communication and to interpret abstract information. Ability to obtain licensing (Property and Casualty License) within the first 9-12 months of employment. Ability to generate new business sales, retain existing business, and to close sales in insurance. Ability to carry out complex tasks with concrete and abstract variables. Ability to utilize computer programs and understand functionality. AMS 360 experience a plus Benefits: 401k with match Health benefits Flexible hours Salaried pay Growth opportunities Join our team and contribute to our success in providing top-notch insurance services!

Job Description At New Country, our people do whatever it takes to find solutions. We're building a culture that's genuinely engaged & dedicated to communities we serve. Our dealerships & employees pride themselves on being deeply involved in local communities, charities, nonprofit organization, and consider it a privilege to serve. With deep roots in the cities and towns where our car dealerships are located, we pride ourselves on a family atmosphere and strong customer bonds. Benefits Medical and Dental 401K Plan Paid time off and vacation Growth opportunities Paid Training Family owned and operated Long term job security Responsibilities Prepare paperwork for the titling of new, used and wholesale transactions Ensures retail transactions are processed in a timely manner Prepares tax and title documents Prepare and submit all legal transfer documents to the state department of motor vehicles (DMV) Provide additional administrative support as needed Keep current with applicable laws Contacts banks to obtain lien releases Applies for duplicate titles when needed Checks all paperwork for correct title, lien information, taxes, etc., before forwarding to accounting Issue stock numbers and stock-in used vehicles purchased Prepare and maintain trade-in vehicle jackets Follow up on all payoffs to ensure a quick return of titles and lien releases Requirements Professional appearance and work ethic Excellent oral, written and interpersonal communication skills Positive attitude with a high-energy personality Superior customer service, organization and follow-up skills Computer literacy & strong attention to detail ADP Dealer Services experience (preferred) Conducts business in an ethical and professional manner Notary Experience (preferred but not required) We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Secretarial/Clerical/Office Aide Additional Information: Show/Hide Anticipated Opening Office Aide Early Childhood Center at Forest Glen 4 hours per day Monday - Friday QUALIFICATIONS: Demonstrates ability to work well with staff Strong administrative and organizational skills Proficiency on computer and in software applications and programs Ability to communicate clearly Bilingual preferred Criminal History Review Required POSTING DATE: December 10, 2025 SALARY: As per the negotiated agreement CONTRACT YEAR: 2025-2026 APPLICATIONS PROCEDURES: A letter of interest or resume can be submitted to: *********************************************** DEADLINE FOR APPLYING: Until Position is Filled Bloomfield School District is an Equal Opportunity Employer

At New Country, our people do whatever it takes to find solutions. We're building a culture that's genuinely engaged & dedicated to communities we serve. Our dealerships & employees pride themselves on being deeply involved in local communities, charities, nonprofit organization, and consider it a privilege to serve. With deep roots in the cities and towns where our car dealerships are located, we pride ourselves on a family atmosphere and strong customer bonds. Benefits Medical and Dental 401K Plan Paid time off and vacation Growth opportunities Paid Training Family owned and operated Long term job security Responsibilities Prepare paperwork for the titling of new, used and wholesale transactions Ensures retail transactions are processed in a timely manner Prepares tax and title documents Prepare and submit all legal transfer documents to the state department of motor vehicles (DMV) Provide additional administrative support as needed Keep current with applicable laws Contacts banks to obtain lien releases Applies for duplicate titles when needed Checks all paperwork for correct title, lien information, taxes, etc., before forwarding to accounting Issue stock numbers and stock-in used vehicles purchased Prepare and maintain trade-in vehicle jackets Follow up on all payoffs to ensure a quick return of titles and lien releases Requirements Professional appearance and work ethic Excellent oral, written and interpersonal communication skills Positive attitude with a high-energy personality Superior customer service, organization and follow-up skills Computer literacy & strong attention to detail ADP Dealer Services experience (preferred) Conducts business in an ethical and professional manner Notary Experience (preferred but not required) We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Secretary JobID: 396 Secretarial/Clerical/Secretary Date Available: 12/16/2025 Additional Information: Show/Hide Secretary Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees. Essential Functions * Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc. * Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. * Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. * Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. * Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. * Maintains inventories of supplies and materials for the purpose of ensuring items' availability. * Assists visitors to the office, including students, parents, substitutes teachers, and others. * Answers telephone calls, and provide information and assistance to callers. * Distributes incoming mail appropriately; sends outgoing mail. * Schedules appointments with students, parents and teaching staff or others as requested. * Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. * Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals). * Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. * Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc. * Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Travel Requirements Limited travel to and from meetings may be required. Knowledge, Skills and Abilities * Ability to describe problems and work orally or in writing to supervisor as required. * Ability to establish and maintain cooperative working relationships with others contacted in the course of work. * Ability to carry out instructions furnished in written or oral form. * Ability to add, subtract, multiply and divide, and perform arithmetic operations. * Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). * Ability to problem solve job-related issues. * Ability to work with a diverse group of individuals. * Ability to process paperwork accurately according to standardized procedures. * Ability to maintain confidentiality of information regarding students, employees and others. * Organizational and time management skills. * Knowledge of office management procedures. Physical and Mental Demands, Work Hazards * Works in standard office and school building environments. * Ability to work outdoors during outdoor student activities. * See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. Qualification Profile * Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: * Graduation from high school. * Associates degree with course work in business, math, word processing, office procedures and record keeping preferred. * Bachelor's degree preferred. * Shorthand or speed writing skills desirable. * Successful experience with office management preferred. * Must have 3 years of experience working in a school district. Salary Range $40,000 - $50,000 FLSA Status: Non-exempt The Garfield Board of Education is an Equal Opportunity employer.

Front Office RegistrarJob Description Join a Team That Makes a Difference at Optimus Health Care! Are you passionate about providing high-quality, patient-centered care? Optimus Health Care the largest provider of primary health care services in Fairfield County is looking for dedicated professionals to join our team! With multiple locations in Bridgeport, Stratford, and Stamford, our mission is to be a lifelong health care partner, dedicated to achieving optimal wellness for the communities we serve. Join our team-based model of care delivered in a kind and compassionate manner. We are currently recruiting for a Full Time Behavioral Health Front Office Registrar at our location in Stamford, CT The Front Office Registrar is a member of a health care team responsible for working with Providers, Nurses and Clinical Support staff, to ensure a complete and timely patient flow process. Assure that pre-work is performed before the patient arrives by verifying demographic and insurance information to ensure prompt payment of services to Optimus. Monitor provider schedules to ensure Optimus' established productivity levels and timely scheduling of patient visits. Working knowledge of Spanish is helpful. Essential Functions : Conducts initial intake of patients Update patient information Collects co-pays Assists with scheduling of tests & treatments Assists with administrative tasks as needed Greet customer with a smile and provide eye contact all the times Ensure customer retention by providing excellent customer service Create a comfortable atmosphere for our customers by addressing all questions and concerns Responsible for completing patient demographic, insurance financial information and ensure that patients are processed in a timely, accurate and complete manner. Responsible and accountable for verification of insurances to ensure billing of services. Able to travel to other location as needed (Bridgeport, Stratford) Job Qualifications/Requirements : Education: High School diploma / Associates degree preferred. Experience: At least five years' experience preferred, preferably in a health care setting. Language Skills: Bi-lingual Helpful Additional General Requirements: Great computer skills. Familiarity with EMR, helpful. Commitment to maintenance of patient privacy. Flexibility to work at other OHC sites as necessary. To be part of our organization, every employee should understand and share in Optimus' Vision, support our Mission, and live our Values. These values-outstanding, patient-centered, trustworthy, integrity, multicultural, understanding, and supportive -help guide what we do, as individuals and professionals, every day. OHC provides a fun, fast-paced working environment, where our commitment to quality is present in every job function. Excellent health & welfare benefit Competitive Compensation Optimus and its caring and multi-lingual staff proudly serve hundreds of thousands of our neighbors, in a caring patient-centered environment. Optimus is committed to providing equal employment opportunities to all applicants and employees as protected by applicable federal and/or state law.

The Pathology, Microbiology, and Immunology department is seeking a candidate to provide comprehensive administrative support for the day-to-day operations of the office. The candidate will be the point person and central contact for students and faculty. She/He will perform multiple functions within the department. A successful candidate must have good interpersonal skills, be a dedicated team member, attentive to details, and skilled with various technical platforms as they will also be helping with the website and social media. Responsibilities General departmental support: Provide assistance to the Chair and Senior Associate Administrator in the management of the Chair's calendar, including the review of commitments, prioritize/escalate high-priority items, plan for near-term/future events, provide timely and accurate information about meeting participants and purposes, etc. Assist the Senior Associate Administrator in the preparation of written communication and correspondence on behalf of the department, manage document storage and retrieval, handle confidential information, etc. Record Faculty Meeting minutes when needed. Day-to-day operational activities as appropriate: Answer phones, monitor PMI email, send announcements and reminders as needed, serve as initial staff point of contact for the department, maintain procedures and electronic storage, distribute information to appropriate stakeholders, etc. Provide assistance with Grand Rounds, collecting the information from speakers, creating the profile in , preparing the flyer, distributing the information, and preparing the room for guests - Tasks include but are not limited to posting calendar events on the website, ordering food, requesting AV/IT support, preparing, editing, and scheduling emails/announcements. Provide assistance with the planning of the annual research day including sending emails and distributing information among graduate students, faculty, and other clinical staff. Assist in processing travel and other reimbursements for the chair and seminar speakers. Maintain departmental records, and file and archive documents as asked by the administrator, assuring Assist in ordering of supplies for faculty and staff of the department. Other projects as asked by the administrator and the departmental Chair. Media support: Work with the Administrator, Project Coordinator and VCR to create/maintain a template for a monthly newsletter with digital and physical distribution. Maintain social media accounts up to date with relevant content provided by faculty, graduate students, residents, attending faculty, and other stakeholders. Provide assistance to faculty who need to use Zoom in the conference room. Research support: Assist Project Coordinator in ordering supplies for labs. Work with Project Coordinator and Administrator to keep updated files on grants expenses. Provide assistance with T&E reports, new grants college forms Other projects as asked by the administrator and department Chair. Work with EHS to ensure timely completion of safety trainings. Assist administrator with the tracking of research space in Attain Space, facilities, and resources to ensure maximum efficiency and overhead revenue generation. Assists the Administrator and Dean's Office in Space Planning. Assists in maintenance of a space management database for the Basic Sciences. Tracks space changes and requests. Assists Administrator in coordination of capital projects, relocations, and renovations with Facilities, Capital Planning, Academic Administration, planners, designers and vendors. Assists with all physical renovations/relocations of incoming and incumbent faculty. Other duties as assigned by Administrator and Chair of the department. Qualifications Education requirement: Associated degree required, Bachelor's degree preferred. Technical/computer skills: Microsoft office suite with emphasis on Word and Excel. Working knowledge of Zoom. Some experience with social media platforms (Instagram, Twitter), experience with content creation. Basic computer troubleshooting. Prior experience: 1-2 years: Administrative assistant and or other relevant experience preferred. Physical demands: Must be able to lift at least 25 pounds and move light chairs to accommodate a room. Minimum Salary USD $54,592.38/Yr. Maximum Salary USD $55,632.38/Yr.

Secretary to Associate Principal JOB GOAL: To provide general clerical and secretarial support for the efficient and effective operation of the school building. PREFERRED QUALIFICATIONS: High school diploma Post-secondary training/education in related area of one year secretarial experience Demonstrated skills in interpersonal relations, scheduling, computer capabilities, and bookkeeping Well organized Adaptability, flexibility, positive attitude Ability to work effectively with students, teachers, parents and advisors Some familiarity with student activities Such additions and alternatives to above qualifications as may be appropriate and acceptable REPORTS TO: Associate Principal PERFORMANCE RESPONSIBILITIES: 1. Welcome and assist visitors to the main office as needed. 2. Maintain associate principal's calendar of appointments and make arrangements for conferences, interviews, and parent meetings. 3. Answer phones, screen calls, take messages, forward calls as appropriate. Record and relay student information as necessary. Assure messages are relayed to appropriate parties in a timely fashion. 4. Oversee substitutes and their assignments; assist staff in securing subs when necessary; coordinate provision of teacher coverage when needed. 5. Record approved field trip requests and share appropriate forms with the organizing teacher. 6. Prepare correspondence, evaluations, memos, staff correspondence, and informational materials; perform organizational tasks of various kinds for administrator/supervisor. 7. Process and distribute mail. 8. Maintain student, staff, and other building records as required. 9. Update and maintain any student/parent handbooks as required. 10. Assist in the completion of any state or building reports as requested. 11. Maintain high level of ethical behavior and confidentiality of information about students. 12. Proactively work to utilize work day effectively; manage time to meet workload demands and building schedules. 13. Maintain positive and professional relationships with co-workers. 14. Demonstrate flexibility and ability to respond to changing priorities. 15. Demonstrate ability to work independently with minimal supervision. 16. Assist in budget preparation and bookkeeping as needed. 17. Support other administrators and/or staff with secretarial tasks as necessary. 18. Perform other related duties as required or requested. RESPONSIBILITY/ACCOUNTABILITY: Responsible for quality and quantity of own work as assigned by building administrator PHYSICAL REQUIREMENTS: Normal office physical demands; ability to work in busy front office environment; ability to work at desk for long periods of time often in a sedentary position; ability to file required documents Page 2 of 3 in a timely and organized fashion. TERMS OF EMPLOYMENT: 183 days EVALUATION: Performance of this job will be evaluated annually by the employee's immediate supervisor and/or administrator in accordance with agreement between the Wilton Board of Education and UPSEU. Wilton Public Schools is committed to a policy of equal opportunity for all qualified persons. Wilton Public Schools does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information & testing, Family & Medical Leave status, protected veteran status, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws. Wilton Public Schools prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

Job Description We are hiring immediately for a full time ADMINISTRATIVE OFFICE PERSONNEL position. Note: online applications accepted only. Schedule: Full time; Monday through Friday, 8:00 am to 4:30 pm. More details upon interview. Requirement: Prior experience with Excel and Word, and familiarity with work order systems such as WorxHub, is preferred. Pay Range: $20.00 per hour to $22.00 per hour. WHAT'S IN IT FOR YOU A fun work environment, robust benefits package, great team members, and a career with one of the top hospitality companies in the nation! You'll work with a talented and supportive team that makes a real impact in the lives of those we serve. YOU'D MAKE A GREAT ADDITION TO OUR TEAM Our support services team is the core of our business. If you enjoy making a difference in the health and wellness of others, you will be a great addition to the Coreworks team! Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: Trains other staff members to perform work activities, such as using computer applications. Answers telephones, directs calls, takes messages and runs errands. Prepares meeting agendas, attends meetings and records/transcribes minutes. Makes travel arrangements. Completes work schedules, manages calendars and arranges appointments. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Compiles, copies, sorts and files records of office activities, business transactions and other activities. Completes and mails bills, contracts, policies, invoices and checks. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Types, formats, proofreads and edits correspondence, reports and other documents. Reviews files, records and other documents to obtain information to respond to requests. Computes, records and proofreads data and other information. Processes and prepares documents, such as business or government forms and expense reports. Maintains and updates filing, inventory, mailing and database systems. Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints. Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions. Troubleshoots problems involving office equipment. Performs other duties as assigned. BENEFITS FOR OUR TEAM MEMBERS Full-time and part-time positions are offered the following benefits: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identify Theft Protection, Pet Insurance, and other voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Coreworks is a member of Compass Group. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Coreworks maintains a drug-free workplace.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Free food & snacks Free uniforms Health insurance Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Proficient in Microsoft Products and willingness to learn other tech products inorder to streamline all office work

Secretary - Part Time (Elementary) (10 month) JobID: 1681 Secretarial/Clerical/Secretary Date Available: 01/05/2026 Additional Information: Show/Hide 10 Month Secretary - Part Time (Elementary) Hilldale Elementary School Available: January 5, 2026 The successful candidate must: * Work effectively with staff, parents and students * Be detail oriented with superior organizational and interpersonal skills * Have the ability to multi-task and work independently in a fast-paced environment * School experience a plus * Up to 21 hours secretarial work in the summer required Salary is determined in accordance with the MTEA agreement, available on the district's website (******************* The position is part time and salary will be calculated on a prorated basis.

Business Office (Leave Replacement) JobID: 3295 Secretarial/Clerical/Business Office