Office clerk jobs in Colonie, NY - 92 jobs

Location: Albany, NY | Full-Time | $19.00- $21.00/hr. Summary: As the Receptionist and under the direction of the Executive Assistant, ensure efficient office operations, including telephone reception, greeting visitors, posting, and distributing daily mail. Perform general clerical duties, including word processing, faxing, and filing. Essential Functions and Responsibilities: · Answer incoming phone calls on multiple lines, determine the nature of each call, and direct the call to the appropriate staff member. If staff is not available, direct a call to voicemail or take a written message as the caller requests. · Greet visitors to NYSID office: announce visitors' arrival to appropriate staff members. · Maintain a clean waiting area for guests, including stocking pamphlets as needed. · Receive and sort incoming mail, sign for packages or deliveries. · Post all outgoing mail on a timely basis for pick-up. · Process customer monthly statements for mailing. · Arrange for pick-up of outgoing packages, including filling out appropriate forms and contacting appropriate carriers. · Stock the staff kitchen and board kitchen with supplies. · Turn dishwasher on nightly and unload in the morning. · Perform word processing and other clerical duties, such as typing correspondence, printing reports, faxing, and photocopying. · Call for maintenance on copy machines as necessary. · Manage all office supplies; place orders and stock work areas and supply cabinet as needed. · Order new business cards, name badges, and tags as needed. · Assist Executive Assistant with set up for Board Meetings. · Work with the Director, Marketing and Communications, to track and follow up on sponsorship donations for the Annual Meeting. · Assist with Annual Meeting registration, set up, check-in table, and take down. · Assist with staff events: holiday and other parties, summer outings. · Manage the Customer Service inbox and document additions in NetSuite. · Support the Finance Department as needed with processing, producing, submitting, and archiving Member Agency, Corporate Partner, and customer invoices through NetSuite. · Other duties as assigned. Qualifications: The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. · High School Diploma or GED. Associate's degree preferred. · Minimum of 3 years of experience as a receptionist or in a clerical position with phone responsibilities. · Upbeat personality with the ability to project a friendly but business-like presence both on the phone and in person. · Ability to handle multiple tasks in a busy office environment. · Strong communication, interpersonal, and organizational skills. · Experience with word processing (Microsoft Word preferred); experience with other various computer software applications (spreadsheets, presentations, and databases) preferred. · Excellent typing and proofreading skills. Physical Requirements: The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The nature of the job requires considerable keyboard and mouse usage, walking around facilities, and sitting for long periods of time. Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information. Ability to access any locations where the company's business is conducted. About NYSID: NYSID is the Non-Profit organization designated by the NYS Education Department under the New York State Finance law to serve New York's Preferred Source program, which works to provide gainful employment for New Yorkers with disabilities. Rehabilitative agencies throughout New York State that provide support services to individuals with disabilities choose to become members of NYSID. On behalf of these members, and sometimes in conjunction with private sector partners, NYSID enters into contracts with state and local government agencies for goods and services that disabled New Yorkers create or perform. Come Join Our Team! We offer medical and dental benefits (80% paid by NYSID), a retirement program (5%+ of gross income), paid time off, tuition reimbursement, group life insurance, and other benefits. We have been named a Top Workplace, most recently in 2025, by the Albany Times Union. Email cover letter, resume, and salary requirements to ***********************. We are an Equal Opportunity Employer. Schedule: 37.5-hour work week Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health reimbursement account Life insurance Paid time off Tuition reimbursement Vision insurance

The Office Clerk provides administrative and clerical support to ensure the efficient operation of the law firm. This position assists attorneys, paralegals, and staff by handling routine office tasks, maintaining files, and performing various support duties that contribute to the smooth functioning of the office. Key Responsibilities: Reception backup: Answer, screen, and route incoming calls; take messages as needed. Greet and assist clients and visitors in a professional and courteous manner. File, organize, and maintain both physical and electronic client files in accordance with firm policies. Photocopy, scan, and assemble documents for attorneys and paralegals. Assist with preparation and formatting of legal documents, correspondence, and forms. Follow confidentiality protocols and maintain compliance with ethical and legal guidelines. Provide general administrative assistance to all firm staff as required. Qualifications: High school diploma or equivalent required; some college coursework preferred. Prior clerical, administrative, or office experience, preferably in a legal environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment. Knowledge with NetDocuments is also preferred. Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to work independently, manage multiple tasks, and meet deadlines. Professional demeanor and commitment to client service. Ability to maintain confidentiality and discretion at all times. Work Environment: This position operates in a professional office environment. The role routinely uses standard office equipment and may require occasional local travel for errands and court filings. Physical Requirements: Ability to sit or stand for extended periods. Ability to lift up to 25 pounds.

Job DescriptionDescription:Secretary, Outpatient ClinicConifer Park is looking for a secretary to join our outpatient team in Troy, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings. SCHEDULE: Mondays - Fridays 6:00am - 2:30pm + Rot SaturRequirements: High School Diploma or GED with 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. Background checks, pre-employment & drug screenings required. We are an equal opportunity employer according to current standards. INDMP

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$18.00 - $25.00 Hourly Helping people reclaim the life they deserve At Schenectady Community Action Program (SCAP), we believe in supporting one another as we all work collaboratively towards one common goal - eradicating poverty. By joining our team, you will be joining in the mission to help improve communities, alleviate poverty, and change people's lives. SCAP is an anti-poverty agency dedicated to serving low-income individuals and families who "are in economic, educational or social need.". We recognize the importance of employee satisfaction and will provide you with all the tools you need every step of the way. Here at SCAP, we will provide you with competitive wages, work-life balance, career advancement and an amazing benefits package. We believe that empowering people is the best way to help families move out of poverty. Come join our team if you're looking to make a positive impact on our local community. What SCAP offers for you! Paid Personal Time Paid Sick Time Paid Vacation Time Company Holidays Medical Insurance Dental & Vision Insurance 403(b) with Company Match! Flexible Spending Accounts Referral Program Employee Assistance Program (EAP) Parental Leave AND MORE! Responsibilities This position is responsible for Community Services Program support services, including reception, data entry, and intake & clerical tasks. Efficiently answer multi-line phone system and direct calls to appropriate persons using a customer friendly approach and common courtesies. Provide phone and onsite assistance for customers as needed to help with portal registration and updates. Review and approve registration information. Maintains accurate daily customer log in data as directed and enter accurately and timely all required data using spreadsheets and data entry software as directed. Greet customers and business associates with a pleasant and professional demeanor and be able to determine their reason for coming to SCAP. Direct the customer/business associates to the appropriate person. Keep waiting room neat and professional looking to ensure efficient flow of people by keeping the entry way clear of people and managing the overall waiting area effectively. Complete follow up Agency-wide Outcomes Matrix (AOM) with customers following the matrix decision tree. Generate referrals according to baseline AOM assessment results and service need priorities as outlined in the procedure manual. Qualifications Requirements Associates Degree in a related field. Demonstrated excellent written and verbal communication skills. Demonstrated computer expertise with Microsoft Office, and the ability to stay up to date on office technology. Experience with direct customer service in a busy environment. Five years' experience with answering and referring calls from a multi-line switchboard. Knowledge and understanding of issues related to individuals and families in poverty. Ability to build upon the strengths of those we serve with diverse racial, cultural, social, educational and economic backgrounds, including high risk populations, to provide high-level services and lasting solutions to fit each individual's and family's needs. If you are a motivated individual and see yourself in this role, please complete our application and we will follow up with you on the next steps of the interview process. Schenectady Community Action Program is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other basis prohibited by law

This position requires an organized, detail-oriented and personable applicant who wants to work with a first class professional baseball organization in hosting 51 regular season home games and a variety of special events. The candidate should be a hardworking, team-player who is seeking an opportunity for growth. The Box Office Coordinator will work with the Ticket Operations Manager to execute the day-to-day operations of our ticketing department and box office. Additionally, the candidate will help oversee the distribution and fulfillment of all tickets pertaining to plans, groups, individuals, etc. Responsibilities include, but are not limited to: Achieve an established revenue goal by selling ticket plans (season, mini, flex) and group tickets through a combination of outbound calls, prospecting, lead generation, inbound traffic, and in-person meetings. This role will have a significant focus on sales and revenue generation prior to the start of the season in May. Assist in the supervision of a 10-15 person part-time staff. Acquire a working knowledge of the team's ticketing system. Assist the Ticket Operations Manager in running all aspects of the day to day operations of the ticket office, including taking orders, fulfillment, printing and distributing tickets (Full Season, Mini Plans, Flex, Group, Picnic, and Single Game tickets). Fulfill individual game ticket orders in person, on the phone, and online. Fulfill and update Group Contracts accurately as they are submitted. Help in the adherence of Ticket Office policy with respect to customer service and other ticketing issues. Answer incoming calls regarding ticket sales and general information. Maintain an account database utilizing the team's ticket or CRM system. Manage data entry and database management for specific ticket promotions. Identify and execute marketing strategies using database of consumers Identify & reach out to potential/new plan holders based on data collected. Completing all other duties as assigned by the President, General Manager, Assistant General Manager, Director of Hospitality, and Ticket Operations Manager. Qualifications: Bachelor degree . Previous Ticket Office experience is preferred. Previous experience in a sports, entertainment, or live event setting is preferred. Ability to effectively multi-task in a fast paced environment. Strong customer service skills. Ability to maintain calm and professional demeanor in the face of adversity. Ability to be at the stadium long hours including night, weekend and holiday events. Self-motivated without needing constant direction. An organized and goal oriented individual. Must have basic computer skills (Excel, Word, PowerPoint, etc.) Strong communication and organizational skills. Must be enthusiastic with a desire to learn through hands on experience. Must be a team player with leadership skills. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Description Secretary I Euola is seeking Secretary I to support The Federal Protective Service District 3 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Job Posted by ApplicantPro

Cetechs is seeking Secretary I to support The Federal Protective Service Region 2 to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 3 Office Location: 11 A Clinton Avenue Albany, NY 12207 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus.

Office Administrator (Full-Time) - Coggins Auto Group Due to continued growth, Coggins Auto Group is expanding our administrative team and looking for a detail-oriented, reliable, and motivated Office Administrator. This role supports our accounting department, motor vehicle/title processing, and general office operations. If you're organized, great at multitasking, and looking for a stable career with a supportive team - we want to meet you! Schedule & Compensation Monday - Friday | 8:00 AM - 5:00 PM Pay based on experience | typically $18-$20/hr Standard benefits included (Health, Dental, Vision, 401k, Paid Time Off) What You'll Do Assist with light accounting tasks Support Motor Vehicle / Title processing and DMV-related duties Handle general office responsibilities (phones, filing, scanning, correspondence) Create and maintain spreadsheets via Microsoft Office / Excel Prioritize and complete multiple tasks while meeting deadlines Collaborate with a positive, supportive team across departments What We're Looking For Experience in an administrative, accounting, or dealership setting preferred but not required Proficiency in Microsoft Office and Excel Strong time management and multitasking skills Excellent attention to detail and accuracy Team-oriented mindset with a positive attitude and willingness to learn Ability to thrive in a fast-paced environment Why Coggins Auto Group Being family-owned and community-focused, we're proud to offer a workplace where people feel valued, supported, and set up for success. Our growth is driven by the strength of our team - and we're excited to add the next great member. Apply Today Ready to grow your career with a team that appreciates hard work and great energy? Apply with your resume today - we look forward to meeting you! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

Job Description U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at ***************** OVERVIEW The Office Coordinator will work with the Field Office Director and Leadership to ensure efficient office operations. This may include various administrative tasks, as well as assisting clients and visitors. The successful candidate must be committed to immigration and human rights issues and be able to conduct advocacy, education, and other outreach activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversee maintenance and the general upkeep of the office Serve as main point of contact with the property manager and landlord (handling parking, recycling, and other related needs) Submit work orders and schedule repairs for general office space and equipment Monitor inventory and order supplies for office, break room, as needed, clients served by the office Plan and coordinate events, conferences, parties, or gatherings Manage schedules for conference, classroom, and community spaces Assist with shipping and receiving logistics, including incoming mail and package deliveries Answer phone calls and / or emails as well as directing them to relevant staff Greet clients and visitors to the office, ensuring guests are comfortable and are connected with the right team members Assist with file maintenance including update and organization of case management tracking systems, reporting databases, and physical files (and must maintain confidentiality of information) Assist with grants preparation documents Work with Program Managers, as needed, to support with / provide direct client services Perform other duties as assigned by supervisor All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). REQUIREMENTS Dedication to human rights of refugees, immigrants, asylum seekers, and displaced people High School Diploma or GED at a minimum Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint), Adobe Acrobat, and database programs Excellent written, oral, and speaking communication skills in English, along with the ability to type at 40 words per minute Excellent time-management and organizational skills and ability to prioritize assignments and meet goals and deadlines in fast-paced environment Ability to work collaboratively as a team member and independently with a high-level of self-motivation (with a proactive approach to assignments, to address needs when noticed or received) Ability to organize, prioritize, and accomplish work assignments Attention to detail and quality of work outputs Ability to establish and maintain professional relationships with providers, vendors, and clients of diverse backgrounds Positive attitude, can-do approach, and pleasant, diplomatic manner Valid driver's license, insurance, clean driving record and personal transportation PHYSICAL DEMANDS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered. Use of manual dexterity, tactile, visual, and audio acuity Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands Occasional lifting (up to 25 pounds), bending, pulling, and carrying ADDITIONAL NOTES Please submit a resume with your online application References will be required before or at time of the final interview No telephone calls please - the position will remain open until filled Work Location: In-person EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

The Office Administrator serves as the primary point of contact and on-site support for a shared project office, ensuring smooth daily operations and a professional, welcoming environment for staff and visitors. This role requires a highly organized, proactive professional who can anticipate needs, manage multiple priorities, and support executive leadership while upholding organizational standards and culture. This position is 100% onsite and requires in-person availability 40 hours per week in the shared office. Key Responsibilities Provide comprehensive administrative support for up to 150 staff occupying the project office Serve as the front-facing presence of the office, managing reception for visitors and guests Manage incoming and outgoing mail and packages Monitor, manage, and replenish office and kitchen supply inventory Maintain refreshment and kitchen equipment in clean, serviceable condition; coordinate vendor service as needed Ensure all required legal and compliance postings are current and properly displayed Implement and maintain adherence to health, safety, and building policies and procedures Enforce office security protocols, including badge access and related administrative duties Triage and coordinate resolution of building maintenance and technology-related requests Coordinate with the PMO to distribute project-wide announcements related to facilities, health, and safety Manage the office calendar and coordinate meetings for project leadership (3-5 senior leaders), conferences, and departmental meetings as needed Coordinate and facilitate catered meals for office staff when requested by leadership Process expenditures in accordance with firm policies when requested Organize and coordinate logistics for meetings, conferences, office events, receptions, and dinners with minimal direction Develop and maintain efficient filing systems, including confidential and sensitive materials Build strong working relationships across internal teams and external partners to support executive and office needs Requirements 3+ years of experience as an administrative assistant or office manager supporting senior-level or executive leadership Ability to serve as the professional “face” of the office, representing organizational culture and standards to staff and guests Must be able to work onsite 40 hours per week with no remote or hybrid option Excellent computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint Strong interpersonal, written, and verbal communication skills with a customer-service mindset Proven ability to anticipate issues, take initiative, and proactively resolve problems Exceptional organizational skills with the ability to prioritize, multitask, and manage time effectively Ability to work collaboratively in a team-oriented environment Comfortable adapting to changing priorities, new procedures, and evolving project requirements Ability to quickly learn and apply new software tools or technical instructions Demonstrated sensitivity to working with diverse, cross-functional teams and communicating respectfully across all demographics Must be legally authorized to work in the United States without employer sponsorship, now or in the future Preferred Qualifications Experience with enterprise office systems, videoconferencing platforms (e.g., Zoom, Microsoft Teams), and basic troubleshooting Ability to coordinate complex meeting logistics, including multi-time-zone scheduling and facility bookings Familiarity with expense reporting and procurement/order management systems Experience coordinating with external vendors such as building management, catering, cleaning, and maintenance providers Strong conflict-resolution skills with the ability to de-escalate tension and manage sensitive situations professionally An employee must meet these physical demands to successfully perform the essential functions of this role. The employee is regularly required to sit, talk, hear, and utilize technology tools such as a laptop computer for extended periods of time. Specific vision abilities include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Briljent is a solutions-based company. Solutions come from creative ideas; ideas come from being creative with differences. Briljent believes diversity and inclusion are critical to the success of the company. Employment is based on merit and professional qualifications. We do not discriminate against any employee or applicant on the basis of race, creed, color, religion, gender, sexual orientation, national origin, disability, age, veteran status, marital status, or any other status protected by applicable law.

Do you enjoy working as part of a fast-paced/behind the scenes team to ensure customers have accurate timelines on delivery of the products they need to get the job done? At Tower Products Incorporated, our Purchasing Team is looking for their next dynamic team member to support the Purchasing Department. The right candidate will have an eye for detail, enjoy extracting and populating data, can multitask and remain flexible throughout the course of the day. Tasks include, but not limited to, updating shipment confirmations, price changes, drop shipments, etc. Summary: be ready for a challenging position that requires the ability to work in a fast paced professional environment possess strong organization, memory, and people skills be able to support our vendor and customer base with clear verbal and written communication have experience in Microsoft Excel, Word and Outlook have a strong work ethic Key responsibilities: phone, email, and written communication with various vendors and in-house team members consistently maintain/update accurate vendor information and purchase order/eta status prompt, consistent attention and communication re: problem orders, shipments, etc assist and interface with Purchasing Agents, Customer Service/Sales, Accounting, Receiving teams, etc. investigating vendor discrepancies Assist with Drop Ship coverage as needed work cooperatively toward the common goal of customer satisfaction prioritize and perform many tasks without losing focus on the goal develop proficiency navigating current ERP system Knowledge and Skills Requirements: strong computer/accurate data entry skills - EXCEL a plus strong problem solving skills detail oriented effective communication skills high degree of maturity, professionalism coupled with courteous, flexible and helpful approach to working as part of a team Position Type/Expected Hours of Work EOE Job Type: Full-time Hours: Mon - Fri, 8:00am-4:30pm Starting Salary: $18.00 Hour Entry Level Position that is Not Remote *This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice Monday through Friday 8:00am - 4:30pm Full Time Position - 40 hours a week In house - not remote

Why Join Us? Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments Access opportunities for professional growth and continuing education. Work alongside a collaborative and compassionate team of experts dedicated to making a difference. Enjoy the convenience of multiple locations throughout the Capital Region. Contribute to groundbreaking clinical trials that shape the future of oncology care. Discover your career potential with a practice dedicated to excellence and innovation. Job Description: Pay Range: $22-$26 hour SCOPE: Under direct supervision, responsible for scheduling patient appointments and tests in an efficient and timely manner. May include outside scheduling and/or surgical scheduling responsibilities. Greets patients and their guests into the clinic in a prompt, courteous, and professional manner. Serves as a liaison between patients and medical staff. Supports and adheres to the NYOH Compliance Program, including the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation. Adheres to confidentiality, state, federal, and HIPAA laws and patient records guidelines. Reference and uphold CORE values daily. ESSENTIAL DUTIES & RESPONSIBILITIES Meets or exceeds Patient Service Coordinator III Duties and Responsibilities. Can cover reception and operator duties as needed. Responsible for monitoring schedules for compliance with templates. Ability to adjust Templates for site specific needs as requested. Responsible for directing other staff when changes are needed. Responsible for training new staff, schedule adjustment, and other lead duties. Authority to shift employees to cover areas in need. Point of contact when leadership is unavailable/out of office. Responsible for working with nursing supervisor to identify and correct unbalanced schedules and ensure we are within maximum infusion guidelines. Other duties as assigned. MINIMUM QUALIFICATIONS: High School diploma or equivalent required, associate's degree preferred. Minimum of three years' medical office experience required. Proficiency with computer systems including Microsoft (Outlook, Word, and Excel) required. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occasional lifting of up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range.

Clinic Office Specialist Job Description: Established in 1948, the Mission of ASCEND Mental Wellness is to encourage and assist individuals in discovering pathways to their optimal mental health and wellness, while supporting hope and awareness of well-being in our community. Caleo Counseling Services, a division of ASCEND Mental Wellness, is seeking a Clinic Office Specialist. The ideal candidate will be positive and outgoing, have a professional appearance and manner, have excellent organizational skills, and demonstrate strong attention to detail. Strong customer service skills and previous medical office experience are a must. This position will begin on a temporary basis, with the potential to transition into a permanent role based on performance and organizational needs. ASCEND offers a comprehensive benefits package including healthcare benefits, retirement plan enrollment, and paid time off including holidays, vacation, personal, and sick time. Salary based on qualifications. Clinic Office Specialist Education & Qualification Requirements: High School Diploma or equivalent Experience in a business office (medical office is preferred) Valid NYS Drivers License acceptable to agency insurance standards Must be of good character and background and display an affinity for working with people with mental illness and/or co-occurring disorders. Must be detail oriented and possess good time management and customer service skills. Must have the ability to work independently, have good problem-solving skills and have the ability to work as part of a multi-disciplinary team. Clinic Office Specialist Responsibilities include but are not limited to: Assist the Supervisor in Clinic processes as necessary. Assist the Supervisor in developing, managing, and distributing information to Clinic Office Staff and Clinicians as necessary. Primarily responsible for Front Desk operations, including but not limited to client check-ins, completing intakes, customer service, phone call triaging, copying, filing, client scheduling, insurance checks, and exchange of payments. Within the Clinic's Electronic Health Records (EHR) system complete all operations as designated by the Supervisor, to ensure accuracy and quality within the EHR and workflow processes, including but not limited to daily reporting, appointment scheduling/re-scheduling and daily output to electronic call reminder system, Utilization Review, and prescription follow up. Work with and support the Agency's Accounting Manager, the Clinic's Office Manager, and the Billing Specialist in developing and maintaining quality assurance functions related to the Clinic's Electronic Health Record (EHR) system as it relates to billing/payment and client records. Complete I-stops daily. Maintenance/copying of select Clinical forms. Assist with Client Chart filing, maintenance, breakdown, and storage. Prepare correspondence and complete copying/filing as required and requested. Complete county attendance sheets every month Maintain a safe environment for all clients and staff. Maintain effective communication with other staff members and supervisors. Preserve the human dignity and confidentiality of all clients and act in the best interest of those served through the Agency's programs and services. Should be compassionate and demonstrate a commitment to helping people with mental illness and/or co-occurring disorders. ASCEND Mental Wellness provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Types: Full-time, Part-time, Temporary Pay: $18.00 - $20.00 per hour

InMobi Advertising is a global technology leader helping marketers win the moments that matter. Our advertising platform reaches over 2 billion people across 150+ countries and turns real-time context into business outcomes, delivering results grounded in privacy-first principles. Trusted by 30,000+ brands and leading publishers, InMobi is where intelligence, creativity, and accountability converge. By combining lock screens, apps, TVs, and the open web with AI and machine learning, we deliver receptive attention, precise personalization, and measurable impact. Through Glance AI, we are shaping AI Commerce, reimagining the future of e-commerce with inspiration-led discovery and shopping. Designed to seamlessly integrate into everyday consumer technology, Glance AI transforms every screen into a gateway for instant, personal, and joyful discovery. Spanning diverse categories such as fashion, beauty, travel, accessories, home décor, pets, and beyond, Glance AI delivers deeply personalized shopping experiences. With rich first-party data and unparalleled consumer access, it harnesses InMobi's global scale, insights, and targeting capabilities to create high impact, performance driven shopping journeys for brands worldwide. Recognized as a Great Place to Work, and by MIT Technology Review, Fast Company's Top 10 Innovators, and more, InMobi is a workplace where bold ideas create global impact. Backed by investors including SoftBank, Kleiner Perkins, and Sherpalo Ventures, InMobi has offices across San Mateo, New York, London, Singapore, Tokyo, Seoul, Jakarta, Bengaluru and beyond. At InMobi Advertising, you'll have the opportunity to shape how billions of users connect with content, commerce, and brands worldwide. To learn more, visit ************** Overview of the role: At InMobi, we build technology that connects brands to consumers through meaningful, data-driven experiences. As we continue to grow, we're looking for an Office Manager to bring structure, creativity, and warmth to our New York City workspace. This is a part-time, contract-to-hire role (20 hours per week) with clear potential to grow into a full-time position based on individual performance, evolving business needs, and demonstrated impact. The role blends operational excellence with people-first energy-ensuring our Midtown office runs seamlessly and reflects the spirit of collaboration that drives our global teams. You'll coordinate day-to-day operations, manage vendors and facilities, support onsite events, and serve as the central liaison between our New York and San Mateo offices. This position reports into our Sr. Manager & Head of People Operations, North America, and collaborates closely with HR, IT, Facilities, and other administrative professionals to deliver an exceptional employee and guest experience. It is designed with the potential to convert to a full-time position based on performance and evolving business needs. You'll join a global organization that celebrates creativity, inclusivity, and curiosity-where ideas travel fast, and collaboration spans continents. If you thrive in dynamic, fast-moving environments and enjoy being the heartbeat of a team, this is a role where your organizational talent and creativity will shine. *This role is in-person and onsite in our NYC office and is not open to remote locations. The impact you'll make: Keep our workplace running with precision and care. Oversee daily office operations, manage vendor relationships, and maintain stock of office supplies and sundries. Partner with IT and Facilities to ensure the workspace and conference rooms remain clean, functional, and well-equipped. Manage and coordinate office food programs. Own weekly lunch ordering, vendor coordination, and delivery logistics to ensure timely, accurate, and inclusive meals for the team, while maintaining organization, cleanliness, and budget awareness. Champion the employee experience. Welcome new hires and greet visitors warmly; coordinate weekly office lunches and monthly celebrations such as birthdays, happy hours, and cultural events. Create a friendly, inclusive environment that reflects InMobi's culture. Coordinate logistics with excellence. Schedule and support group meetings, client visits, off-sites, dinners, and team events. Manage end-to-end logistics, including space booking, A/V, security, catering, and meeting setup or cleanup. Master the details of communication. Greet and escort guests, sign for packages, sort and distribute mail, coordinate deliveries and pickups, and manage front-desk calls and inquiries with professionalism and efficiency. Support meeting technology and platforms. Organize and facilitate in-person and virtual meetings using Microsoft Teams and Zoom, ensuring smooth hybrid connectivity and timely setup for participants. Partner across departments. Collaborate with Marketing, People, and other teams on onsite and offsite events, trainings, meetups, and internal communications to strengthen team connection and engagement. Manage budgets and vendors responsibly. Track invoices, coordinate contracts, and optimize office spending with attention to detail and fiscal responsibility. Support broader operational projects. Take on special research assignments, administrative projects, and ad hoc requests as the business grows. Drive innovation in process. Continuously seek and suggest ways to improve office systems, communications, and administrative workflows as InMobi scales. Be the cultural connector. Anticipate team needs, streamline communication, and help foster a workspace that feels vibrant, connected, and human-where people genuinely enjoy coming together to do great work. What success looks like: you've built an office environment that feels vibrant, seamless, and connected - a space where every visitor and employee feels part of something dynamic, supported by thoughtful day-to-day experiences and trusted ownership that naturally expands with the needs of the business. The experience we need: 2-4 years of experience in office management, facilities coordination, or administrative operations, ideally within AdTech, FinTech, MarTech, or other high-growth tech environments. Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail in a fast-paced setting. Excellent interpersonal and communication skills, with a customer-service mindset and a proactive, approachable demeanor. Hands-on experience with meeting coordination, vendor management, event planning, and office budgeting. Familiarity with collaboration tools such as Google Workspace, Slack, Zoom, and Trello/Asana, and comfort using hybrid meeting tools like Microsoft Teams. Experience with office or vendor management tools (such as Coupa, Envoy, or similar) is a plus. Ability to work onsite at 25 West 39th Street (Midtown NYC) 20 hours per week, with flexibility for in-office events or special initiatives. A proactive, resourceful teammate who embodies InMobi's entrepreneurial spirit, brings creative energy to everyday operations, and helps foster a workplace where innovation and connection thrive. At InMobi, you'll be surrounded by people who… Think big and act fast: We're entrepreneurial, thrive in ambiguity, and love solving high-impact problems Are passionate, fanatically driven, and take immense pride in their work: We care deeply about the impact we create and continuously push our potential Own their outcomes: We take responsibility, make bold decisions, and execute with confidence Embrace freedom with accountability: We value autonomy and understand that trust comes with responsibility Believe in lifelong learning: We welcome feedback, challenge ourselves to grow, and aren't afraid to take smart risks Why join InMobi? Competitive hourly compensation at $40/hour for a 20-hour per week schedule, offering flexibility and work-life balance. A contract-to-hire opportunity with the potential to transition into a full-time role based on performance and evolving business needs. The chance to work in a collaborative, inclusive, and people-first environment, within a globally recognized technology company. Exposure to a high-growth, international organization, collaborating with teams across New York, San Mateo, and global offices. Meaningful ownership and visibility, with opportunities to contribute to office culture, employee experience, and operational excellence. If this sounds like the kind of team, role, values, benefits, and challenges that excite you, we'd love to hear from you. Go for it! InMobi is an equal opportunity employer InMobi is a place where everyone can grow. Howsoever you identify, and whatever background you bring with you, we invite you to apply if this sounds like a role that would make you excited to work. InMobi provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The InMobi Culture At InMobi, culture isn't a buzzword; it's an ethos woven by every InMobian, reflecting our diverse backgrounds and experiences. We thrive on challenges and seize every opportunity for growth. Our core values - thinking big, being passionate, showing accountability, and taking ownership with freedom - guide us in every decision we make. We believe in nurturing and investing in your development through continuous learning and career progression with our InMobi Live Your Potential program. InMobi is proud to be an Equal Employment Opportunity employer and is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the hiring process and in the workplace. Visit https://**************/company/careers to better understand our benefits, values, and more!

Mason Dental is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practices. This is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient centric, fully digital dental office, then we encourage you to apply today. Overview We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader. Schedule: Mon & Tues 7:30am-5:30pm, Wed 9:30am-2pm, Thurs. 7:30am-5:30pm, Fri 7:30am-4:30pm. Duties/Responsibilities Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly. Schedule and confirm patient appointments to maximize the provider schedules. Present treatment plans and financial responsibilities effectively to patients. Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances. Maintain a positive and professional image, both individually and within the workspace. Consistently meet the expectations and responsibilities of the Practice Leader and practice needs. Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization. Other assigned duties and responsibilities per management. Required Skills/Abilities Dental office experience preferred. Dentrix experience strongly preferred. Excellent oral and written communication skills. Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures. Facility with Microsoft Office and dental practice management software. Positively contribute to a respectful and collaborative working environment with coworkers. Facilitate patient comfort, care, and satisfaction consistently. Willingness to advance skills through continuing education opportunities. Present to work during scheduled shifts. Education and Experience High School Degree. Prior front desk experience in a medical or dental office. People management or staff/ project coordination experience. Benefits for Full-Time Employees* Sign-on Bonus, PTO, paid holidays, office closure days Monthly bonus incentives Medical, Vision and Dental allowance 401(k) Eligibility Uniform allowance, as needed And many more! *Benefits are subject to change and eligibility* Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways.

Join ShopMy - Powering the Future of Digital Marketing ShopMy is revolutionizing digital marketing by seamlessly connecting brands with top talent. From discovering rising creators and executing gifting campaigns to sharing commissionable codes and streamlining communication, we empower the world's leading brands to build dynamic, high-impact creator programs. Today's most influential creators use ShopMy to earn tens of millions in commissions from creating monetizable links, collaborate directly with brands and build digital storefronts with millions of products. We've just closed an incredible $77m Series B funding round led by Bessemer, fueling our mission to redefine the creator economy. If you're passionate about delivering exceptional product solutions and shaping the future of digital marketing, we want to hear from you! About the Role As Associate, Office of the President at ShopMy, you'll work closely with the Co-Founder/President and her Chief of Staff to drive strategic initiatives forward. You'll play a critical role in executing projects that strengthen ShopMy's brand presence, partnerships, and operational excellence, taking projects from 0-1. The role reports into the Chief of Staff to Co-Founder/President - it's a great opportunity for someone eager to learn, contribute across functions, and gain exposure to high level strategy and execution in a fast-growing startup. What You'll Do Strategic Support: Partner with the Co-Founder/President and her Chief of Staff to advance key business priorities and ensure initiatives move efficiently from concept to execution. Project Execution: Manage day-to-day workflows across The Office of the President's strategic initiatives, keeping timelines, and deliverables on track. Research & Insights: Gather and synthesize data on industry trends, brand partnerships, and competitive positioning to inform strategy and external storytelling. Process & Organization: Help streamline internal & external communication and build scalable systems that enhance team productivity. Event & Partnership Support: Assist in the planning of brand-facing events, strategic partnerships, and key moments that the Co-Founder & President is leading to elevate and grow ShopMy. Communication & Coordination: Draft briefing materials, recap reports, and internal updates to ensure alignment across stakeholders. External Coordination: Liaise with external partners to maintain momentum and ensure follow-through. What We're Looking For 1-3 years of experience in strategy, finance, operations, consulting, a high growth startup, or a related field. Exceptionally organized with strong attention to detail and follow through. Excellent written and verbal communication skills. Comfortable navigating ambiguity and taking ownership - able to define paths forward, surface the right questions, make informed decisions, and move work ahead independently. High emotional intelligence, with strong analytical and problem-solving skills. Proactive, resourceful, and curious about the intersection of creators, brands, and commerce. Collaborative team player with a positive, solutions-oriented mindset. Why Join Us Work directly with ShopMy's Co-Founder/President and Chief of Staff on strategic, high-impact initiatives. Gain exposure to a wide range of projects - from growth initiatives to external partnerships. Opportunity to learn and grow within a high-performing, fast-paced environment. Competitive compensation and benefits with clear growth potential. In compliance with New York Pay Transparency Law, the salary range for this position is as shown. We note that salary information as a general guideline only, actual compensation may vary from posting based on the offer for this role, including the scope and responsibilities of the position, relevant work experience, key skills, education, training and business considerations. New York Pay Range$90,000-$100,000 USD The provided salary range is base salary, exclusive of bonus potential or commission and is a good faith estimate of cash compensation. ShopMy is flexible pending candidate's experience and how our business needs evolve throughout the search. Every employee of ShopMy receives equity on top of cash compensation! ShopMy offers a bundle of benefits on top of being a great place to work. Our teammates are provided benefits such as: Medical & Dental Coverage at 70% Equity in ShopMy Flexible PTO 14 weeks of parental leave Reimbursements up to $200/month to spend on teammate outings 401k program (3% automated contribution from ShopMy!) Wellhub Membership Company retreats Opportunity to monetize your influence- all employees build out a ShopMy page! Birthday PTO

Vevo is the world's leading music video network, connecting an ever-growing global audience to high quality music video content for more than a decade. Founded by Universal Music Group and Sony Music Entertainment in 2009, Vevo offers fans worldwide a vast array of premium content to choose from, showcasing official music videos alongside a constantly developing lineup of live performances and innovative original programming. From top superstars to rising new talents, Vevo brings incomparable cross-promotional support to artists across the musical spectrum, at every stage of their careers. Vevo has consistently evolved over the past decade to lead within today's ever-changing media landscape, embracing partnerships with a number of leading distribution platforms to deliver extraordinary content within ad-supported environments. With more than 25B views across television, desktop and mobile devices each month, Vevo brings music videos to the world - when, where, and how fans want them. As the Front Office Coordinator, you will be expected to perform various administrative and office related tasks and overall office support our NYC HQ employees. You will report to, and partner with, the IT/Facilities team on general office activities and tasks. You must have excellent verbal and written communication skills along with a high-level of professionalism and confidentiality. Typical duties may include but are not limited to the following: Interaction with senior level executives, customers and vendors; greeting arriving visitors; schedule and coordinate logistics for office events; review, order, & stock inventory of all office supplies, snacks, drinks, etc; organize office operations and procedures, serves as a resource for general office and health & safety related information for guests and employees.Operations Responsibility Operate as a resource and compliance officer for all health & safety initiatives driven by IT/Facilities. Conduct quality control walkthroughs to address immediate issues, pre-empt potential future issues and identify areas for improvement when required. Address day-to-day landlord primarily coordinating and managing building access as necessary. Manage food and beverage offerings to ensure the quality and presentation are aligned with Vevo's brand. Oversee all ordering and receipt of products from vendors as directed. Oversee inventory management of office supplies including general maintenance requests as directed, stocking of the pantry, kitchen, shipping supplies, and equipment. Assistance with some conference room troubleshooting, meeting coordination and scheduling, as well as occasional audio/video support and escalation. Travel to our DUMBO, Brooklyn studio on an occasional ad hoc basis to provide facilities support. Hospitality Requirements: Develop relationships with various teams and proactively gather information on their office needs and ideal utilization wants. Support the planning and supervision of educational, professional and personal development events that take place throughout the office. Ensure a gracious arrival experience for all employees, prospective employees, clients, and guests while maintaining the necessary level of building security. Partner with internal teams to help with organizing company social activities (happy hours, events), and dream up ways to facilitate community events and culture-boosting activities. Interested? Great! You might like to know: We're a fun, energetic, and tight knit team We really enjoy music and technology We have excellent compensation and benefits packages We have premier access to music content and new releases of original media content We love to give away concert tickets to live music - not to mention live Vevo-produced musical performances We offer a 401k match This is a full-time position based on-site/in our New York office. Vevo considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, age, disability, genetic information, veteran status, or any other legally protected status under local, state, or federal law. Pay: $30.45 per hour