Office clerk jobs in Fishers, IN

We are seeking a highly organized, adaptable, and service-oriented Mobile Associate to support multiple client sites. In this role, you will travel between locations to provide coverage in mail, copy/print, office services, hospitality, conference room, and front desk operations. Your flexibility, professionalism, and customer service excellence will ensure seamless daily operations wherever you are assigned. Shift: Varies, to cover absences. 8hr shifts to vary between 7am - 6pm Responsibilities Provide coverage for office services including mail distribution, shipping/receiving, supply management, and copy/print production. Support hospitality operations such as meeting room setups, catering coordination, and maintaining conference rooms to company standards. Deliver front desk and reception services, including greeting guests, managing access, and handling inquiries with professionalism. Quickly adapt to new environments and workflows, ensuring smooth integration into each team. Maintain strong communication with the Workforce Management team regarding schedule, travel, and site updates. Demonstrate proactive problem-solving and attention to detail in all assigned tasks. Represent the company with a polished, client-first approach at every site. Qualifications High school diploma or equivalent; college degree preferred. Minimum 1 year of experience in office services, hospitality, mailroom, or administrative support. Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly. Excellent communication, interpersonal, and multitasking skills. Reliable transportation and valid driver's license required. Ability to lift up to 50 lbs and perform physical tasks as needed. Professional appearance, strong work ethic, and commitment to exceptional service. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status. The compensation outlined reflects expectations for candidates who fully meet the role's qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

Job DescriptionBenefits: Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Free food & snacks Opportunity for advancement Training & development About the Role: This role serves as the welcoming face, heartbeat and vibrant pulse of the Academy, orchestrating the rhythm of music education with enthusiasm. From warmly welcoming students, to driving sales and developing positive relationships. You will play a pivotal role in creating exceptional experiences. If you're driven by passion, thrive in a sales-oriented environment, and crave the excitement of contributing to musical journeys, we can't wait to hear from you! Responsibilities: Administrative Support: * Provide comprehensive administrative assistance to directors and staff, including handling phone calls, emails and inquiries. Maintain and update office records, documents and filing systems, and ensuring accuracy and accessibility. * Customer Service: Greet and assist customers visiting the academy with a friendly face, and a professional first point of contact. Address customer inquiries, and provide information about our music lessons programs. * Inventory Management: Maintain inventory levels of office, retail items, cleaning supplies, etc. ordering as needed. Keep track of equipment and accessories, to ensure availability for academy, teachers and customers. * Data Entry and Reporting: Enter data into databases and generate reports as required. Compile and analyze data to support decision making, and improve operational efficiency. * Communication: Communicate effectively with Directors, Staff, Teachers and Partners of the Academy. Draft and proofread correspondence, documents, and reports as necessary.

Course Admin Clerk needs 2+ years. experience Course Admin Clerk requires: A learning organization Training administration Customer service · Knowledge of and experience with learning management systems · Experience in Microsoft Office suite · Team-oriented but self-motivated and able to work with minimal supervision · Demonstrated attention to detail, strong quality focus, and well organized · Successful prioritization of work requirements and multitasking, as necessary · Analytical and problem-solving skills · Client focused to build and maintain professional working relationships · Ability to remain flexible and adaptable to constant change · Effective oral and written communication skills with clients, leadership and team members Course Admin Clerk: Responsible for physical set up of onsite/offsite rooms, including configuring tables, setting materials, and equipment setup Collect and return materials to storage after class Ensure facility is prepped with quality and client standards are maintained Troubleshoot audio visual equipment issues in training rooms Maintain course/curriculum information within Learning Management System (LMS) Provide onsite point of contact for course owners and class participants for service support Manage event activities including class adds, class cancellations, advertising, enrollments, confirmations, waitlists, facilities scheduling, class close out activities, and reporting Enroll students and maintain course rosters for all scheduled courses Enter student attendance records into computer database and provide appropriate reports on attendance to supervisor and/or client Maintain and record class evaluation information Perform data entry support as it relates to learning administration as needed

Job Information State of Tennessee Job Information Opening Date/Time12/02/2025 12:00AM Central TimeClosing Date/Time12/15/2025 11:59PM Central TimeSalary (Monthly)$2,896.00 - $4,331.00Salary (Annually)$34,752.00 - $51,972.00Job TypeFull-TimeCity, State LocationMemphis, TNDepartmentCorrection LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, PROBATION AND PAROLE FIELD SUPERVISION DIVISION, SHELBY COUNTY This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position. Qualifications Education and Experience: Education equivalent to graduation from a standard high school. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority; 2. Agree to release all records involving their criminal history to the appointing authority; 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check; 4. Submit to a review of their status on the Department of Health's vulnerable persons registry. Overview Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact. Responsibilities * Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate. * Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information. * Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks. * Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information. * Inspects office equipment to ensure proper working condition. Competencies (KSA's) Competencies: * Manages Ambiguity * Nimble Learning * Communicates Effectively * Interpersonal Savvy * Decision Quality Knowledges: * Customer and Personal Service * Clerical * English Language * Mathematics Skills: * Active Learning and Listening * Reading Comprehension * Social Perceptiveness * Time Management * Writing Abilities: * Oral Comprehension & Expression * Speech Clarity & Recognition * Written Comprehension * Memorization Tools & Equipment * Computers * Copier/Scanner/Fax Machine * Various Office Equipment (i.e. Postage Meter, Laminating Machine) * Telephone * Audio & Visual Equipment

Job Description The Self Service Office (SSO) receptionist is responsible for assisting customers at Self Service Office locations. An SSO receptionist should have the ability of learning a basic knowledge of Bureau of Motor Vehicles (BMV) operations and be skilled in face-to-face communications. The location for this position will be the Indianapolis Indiana West BMV location, and the candidate must be in a commutable distance to this location. This is a part-time position at 20-24 hours per week. Duties and Responsibilities: Greet customers at this Self Service Office (SSO) location. Direct customers to appropriate services. Assist customers with transactions. Maintain a good working relationship with Bureau of Motor Vehicles (BMV) staff. Research and troubleshoot any errors with customer care and the Self Service Terminal staff. Report ongoing issues to the Self Service Office (SSO) Staff Supervisor. Education and Experience: Proven work history. Ability to learn the basic understanding of Bureau of Motor Vehicle operations. Excellent written and verbal communication skills. Strong organizational skills including attention to detail and multi-tasking skills. Strong working knowledge of Microsoft Office and Excel. Work Environment: Customer facing position with moderate noise levels. Employee will work in location with heavy customer traffic and interactions with the public. Employee will work with self service terminals (kiosks) and use telephone to call support if issues arise with the machine during normal use by the customers. Physical Demands: Must be able to remain standing for extended periods. Regular use of a computer and other office machinery, such as printers and touch screens. Occasional movement around the office. Frequent communication via telephone. Neumo Summary: With the backing of four decades of public sector expertise and corporate capability, Neumo has successfully supported government services. Neumo was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States. Neumo is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Neumo offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more. Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment. Neumo is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.

Reports To: Procurement Manager Benefits: Medical, Dental, Vision, Legal, Company paid Short Term Disability and Life Insurance, Retirement Savings Plan with Company Match. Work Hours: 7:00am-4:00pm - generally days but can vary depending on the needs of the mill. GENERAL PURPOSE OF JOB: Successful candidates will be comfortable frequently shifting priorities and “wearing multiple hats”. Being a small company, someone with a diverse background and skill set will be highly preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1) Person will be responsible for maintaining physical and administrative control over the stockroom inventories and storage locations. Must have the ability to learn and understand computer based data entry procedures and be able to operate the system including printing of documents. 2) Person will maintain accurate, computerized inventory of the stockroom materials. Recording receipts of all stockroom items into the system Recording issue tickets into the system for all stock items removed from the stockroom Conducting annual physical counts for all stock items carried in the system and adjusting the computerized perpetual inventory to reflect the physical count Recording stock item pricing from the Purchase Orders into the system Setting up new stock items in the system as required Maintaining accurate support files for the stockroom system such as equipment files, vendor master files and cross-reference files 3) Person will be responsible for keeping the stockroom organized, clean and secure. All stock inventory items will be labeled properly with the appropriate stock number The stockroom items will be arranged in a systematic, orderly fashion to ensure stock items are grouped together and can be located quickly as needed Access to the stockroom will be restricted The stockroom will be operated in accordance with OSHA standards 4) Person will ensure adequate, appropriate stock inventories are maintained by generating replenishment purchase requisitions. Utilizing the Automatic Reorder feature in the system whenever possible. Preparing manual Purchase Requisitions whenever the Automatic Recorder feature is not available 5) Must provide detailed receiving documentation for stock inventory items received: Matching items received to items ordered on the Purchase Orders by line item Ensuring that items shipped as complete are received complete and in good condition Forwarding Packing Lists and detailed Receivers to the Accounts Payable Department for payment on a daily basis 6) Duties will coordinate closely with the Purchasing, Accounts Payable, Receiving, Maintenance and Operating personnel. Person will need to assist in solving problems that arise periodically. 7) Must be a responsible individual, able to work well independently. Excellent oral and written communication skills. 8) Person must be able to work safely and Observe safety and security procedures. 9) High school education or GED equivalent, or 3-5 years related Storeroom Clerk / Tool Crib; or equivalent combination of education and experience. 10) Must be proficient in Microsoft Word and Excel. 11) Demonstrate accuracy and thoroughness; Sees ways to improve and promote quality and customer satisfaction; Meet productivity standards and completes work in a timely manner;

Reports To: Procurement Manager Benefits: Medical, Dental, Vision, Legal, Company paid Short Term Disability and Life Insurance, Retirement Savings Plan with Company Match. Work Hours: 7:00am-4:00pm - generally days but can vary depending on the needs of the mill. GENERAL PURPOSE OF JOB: Successful candidates will be comfortable frequently shifting priorities and "wearing multiple hats". Being a small company, someone with a diverse background and skill set will be highly preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1) Person will be responsible for maintaining physical and administrative control over the stockroom inventories and storage locations. Must have the ability to learn and understand computer based data entry procedures and be able to operate the system including printing of documents. 2) Person will maintain accurate, computerized inventory of the stockroom materials. Recording receipts of all stockroom items into the system Recording issue tickets into the system for all stock items removed from the stockroom Conducting annual physical counts for all stock items carried in the system and adjusting the computerized perpetual inventory to reflect the physical count Recording stock item pricing from the Purchase Orders into the system Setting up new stock items in the system as required Maintaining accurate support files for the stockroom system such as equipment files, vendor master files and cross-reference files 3) Person will be responsible for keeping the stockroom organized, clean and secure. All stock inventory items will be labeled properly with the appropriate stock number The stockroom items will be arranged in a systematic, orderly fashion to ensure stock items are grouped together and can be located quickly as needed Access to the stockroom will be restricted The stockroom will be operated in accordance with OSHA standards 4) Person will ensure adequate, appropriate stock inventories are maintained by generating replenishment purchase requisitions. Utilizing the Automatic Reorder feature in the system whenever possible. Preparing manual Purchase Requisitions whenever the Automatic Recorder feature is not available 5) Must provide detailed receiving documentation for stock inventory items received: Matching items received to items ordered on the Purchase Orders by line item Ensuring that items shipped as complete are received complete and in good condition Forwarding Packing Lists and detailed Receivers to the Accounts Payable Department for payment on a daily basis 6) Duties will coordinate closely with the Purchasing, Accounts Payable, Receiving, Maintenance and Operating personnel. Person will need to assist in solving problems that arise periodically. 7) Must be a responsible individual, able to work well independently. Excellent oral and written communication skills. 8) Person must be able to work safely and Observe safety and security procedures. 9) High school education or GED equivalent, or 3-5 years related Storeroom Clerk \/ Tool Crib; or equivalent combination of education and experience. 10) Must be proficient in Microsoft Word and Excel. 11) Demonstrate accuracy and thoroughness; Sees ways to improve and promote quality and customer satisfaction; Meet productivity standards and completes work in a timely manner;

Shepherd Financial is an independent firm, utilizing a thorough and highly efficient team approach to retirement plan consulting and wealth management. Our mission is helping people and companies thrive through empowered financial solutions. We implement a holistic view of individual wealth management, creating strategies to help our clients grow, protect, and transfer their assets. Our financial wellness programs enable retirement plan participants to prepare and retire on their terms, while our proven process provides consistent engagement, encouragement, and helpful resources to instill confidence and effectively transform financial behavior. Our vision is to grow in a meaningful way, becoming a nationally recognized name as a trusted financial partner and industry leader. While we are proud of the work we do, it is clearly fueled by the team we have built. It is evident our team structure and environment set us apart in this industry. Each Shepherd Financial team member is invested in the well-being of others, offering support and assistance in any way possible. We genuinely care for one another, and that ultimately extends to every client and participant we serve. Our Core Values Integrity: We thoughtfully serve our clients and one another with trusted, dedicated, and highly responsive care. Service: We regularly and generously share our time, expertise, and money to positively impact the well-being of our clients, community, and one another Empathy: We genuinely value people, honor their unique experiences and capabilities, and create inclusive, collaborative environments. Innovation: We are engaged and passionately curious, generating creative and flexible solutions for our clients and team. Quality: We provide consistent service and resources, offering unmatched value and accountability to our clients and the financial industry. Growth: We intentionally seek opportunities to learn, develop, and flourish, emphasizing individual and team health. Position Description The Office Administrator plays a vital role in ensuring the smooth and professional operation of Shepherd Financial's main office. This individual is the first point of contact for guests, clients, and team members, providing exceptional customer service and day-to-day support across multiple areas of the business. The Office Administrator manages front desk operations, coordinates office logistics, assists with company events, and supports internal administrative functions such as ordering supplies and gifts. The ideal candidate is organized, dependable, and detail-oriented, with a proactive mindset and a strong ability to manage multiple priorities. They take pride in creating a welcoming environment and ensuring that office operations run efficiently and effectively. Role Objectives The Office Administrator's primary objective is to maintain a professional, organized, and well-functioning office environment. Success in this role is defined by reliable execution of daily office duties, responsiveness to team and client needs, and the ability to anticipate and address operational issues before they arise. This position also supports internal communication and coordination, ensuring the office reflects Shepherd Financial's brand and values in all client-facing and employee interactions. The Office Administrator will balance ongoing administrative responsibilities with ad hoc tasks and requests from the leadership and operations teams. Requirements Core Responsibilities Front Desk & Client Experience · Serve as the first point of contact for all guests and clients, greeting them warmly and ensuring a professional and welcoming experience. · Answer and transfer incoming phone calls promptly and courteously. · Monitor the Shepherd Financial general email inbox, ensuring messages are directed to the appropriate team member or handled in a timely manner. · Manage front desk coverage, including voicemails and custom greetings for office closures. · Coordinate food and beverage setup for meetings, including ordering catering or refreshments as needed. · Maintain conference rooms, ensuring they are clean, organized, and technology-ready for meetings. Office Operations & Facilities Support · Manage day-to-day office operations, ensuring the office is clean, organized, and stocked with necessary supplies. · Coordinate maintenance requests, copier support, and service calls as needed. · Create UPS shipping labels and assist with mailing and shipping needs. · Coordinate rental car reservations, catering orders, and other travel or logistical needs for employees and visitors. Administrative & Team Support · Provide administrative support for client events, including materials preparation. · Assist with ordering and tracking client gifts. · Collaborate with Operations, Marketing, and Wealth/Retirement team to ensure smooth coordination of office activities and events. Position Expectations · Demonstrates strong organizational skills and attention to detail, ensuring the office operates smoothly and professionally each day. · Provides excellent customer service to clients, guests, and employees, representing Shepherd Financial's values in every interaction. · Communicates clearly and professionally across all levels of the organization. · Manages multiple tasks and shifting priorities with a calm, solutions-oriented approach. · Takes initiative to identify and address office or process needs before they become issues. · Maintains confidentiality and discretion when handling sensitive information. · Proactively supports team members and contributes to a positive, collaborative office culture. · Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) · Displays flexibility and adaptability to assist with special projects, events, and ad hoc requests. · Complies with Shepherd Financial's internal policies and professional standards. · Works out of Shepherd Financial's Carmel, IN office from 8:00-4:30 PM, Monday-Friday.

We are seeking an individual to staff a clerical position at a local health facility. The following information lists the skills and general duties for the position. There is also a background check and medical vaccination(s) and testing requirements. What we are looking for in skills: Customer Service, Pleasant Scan, fax, send emails. Reliable - on time Flexibility Patient - multiple of our clients may not speak English. Basic Computer knowledge Good Communication Organized, attention to detail, and proactive. General Duties Answer multiple phone calls throughout the day and maybe direct clients or other professionals on where to go. Ability to learn how to use the language line. Follow directions and relay information to clients when provided a chart or table to follow. Send emails, fax, scan or print items into a system. Prepare paperwork for clinics. Other office duties as needed.

ATMI Precast is not your average manufacturing company. You will join a high-performing team that values clear communication, strong processes, and doing things the right way. Our leadership is approachable, our projects are meaningful, and your work will make a real difference. As an Office Administrator, you will be at the center of our Greenfield operations - supporting daily office activities, assisting accounting and purchasing teams, and helping keep our front office running smoothly. You'll play a key role in ensuring communication flows efficiently between departments and that our business operates with accuracy, organization, and professionalism. Summary The Office Administrator supports ATMI's plant and office operations through administrative, accounting, and communication tasks. This role involves coordinating office logistics, managing vendor documents and records, providing light accounting support, and ensuring a welcoming and organized office environment. Bilingual English/Spanish skills are required to communicate effectively with employees, vendors, and visitors. Responsibilities Office Administration Serve as the first point of contact for visitors, vendors, and incoming calls Maintain front office organization, ensuring a clean and professional environment Manage incoming and outgoing mail, shipments, and deliveries Order and maintain office supplies and equipment Support scheduling of meetings, conference rooms, and travel arrangements Prepare internal communications, reports, and correspondence Maintain organized electronic and paper filing systems Communication & Coordination Communicate effectively with internal departments to ensure office and plant needs are met Assist HR and Operations teams with scheduling and onboarding logistics Provide bilingual support to Spanish-speaking employees and visitors Help maintain company contact lists, calendars, and announcements Accounting Assist with accounts payable and receivable, including invoice entry and tracking Support purchase order and vendor documentation processing Coordinate with Maintenance and Purchasing teams for material orders and deliveries Record receipts, reconcile statements, and maintain expense logs Help track fleet registrations, company vehicle renewals, and insurance documentation Requirements Bilingual English/Spanish required Associate degree in Business Administration or related field preferred Administrative experience in a manufacturing, construction, or logistics environment preferred Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal abilities Ability to maintain confidentiality and professionalism at all times Reliable, adaptable, and proactive with a customer service mindsets Proficiency in Microsoft Office (Excel, Word, Outlook); accounting or ERP software experience a plus Environment and Physical Requirements Office-based within a manufacturing facility; must be comfortable interacting with plant staff and visitors Regularly sits, types, and uses office equipment; occasional walking between departments required Must be able to lift up to 25 lbs for office or shipping tasks Full-time, 40 hours per week

Job DescriptionDescription: ATMI Precast is not your average manufacturing company. You will join a high-performing team that values clear communication, strong processes, and doing things the right way. Our leadership is approachable, our projects are meaningful, and your work will make a real difference. As an Office Administrator, you will be at the center of our Greenfield operations - supporting daily office activities, assisting accounting and purchasing teams, and helping keep our front office running smoothly. You'll play a key role in ensuring communication flows efficiently between departments and that our business operates with accuracy, organization, and professionalism. Summary The Office Administrator supports ATMI's plant and office operations through administrative, accounting, and communication tasks. This role involves coordinating office logistics, managing vendor documents and records, providing light accounting support, and ensuring a welcoming and organized office environment. Bilingual English/Spanish skills are required to communicate effectively with employees, vendors, and visitors. Responsibilities Office Administration Serve as the first point of contact for visitors, vendors, and incoming calls Maintain front office organization, ensuring a clean and professional environment Manage incoming and outgoing mail, shipments, and deliveries Order and maintain office supplies and equipment Support scheduling of meetings, conference rooms, and travel arrangements Prepare internal communications, reports, and correspondence Maintain organized electronic and paper filing systems Communication & Coordination Communicate effectively with internal departments to ensure office and plant needs are met Assist HR and Operations teams with scheduling and onboarding logistics Provide bilingual support to Spanish-speaking employees and visitors Help maintain company contact lists, calendars, and announcements Accounting Assist with accounts payable and receivable, including invoice entry and tracking Support purchase order and vendor documentation processing Coordinate with Maintenance and Purchasing teams for material orders and deliveries Record receipts, reconcile statements, and maintain expense logs Help track fleet registrations, company vehicle renewals, and insurance documentation Requirements: Bilingual English/Spanish required Associate degree in Business Administration or related field preferred Administrative experience in a manufacturing, construction, or logistics environment preferred Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal abilities Ability to maintain confidentiality and professionalism at all times Reliable, adaptable, and proactive with a customer service mindsets Proficiency in Microsoft Office (Excel, Word, Outlook); accounting or ERP software experience a plus Environment and Physical Requirements Office-based within a manufacturing facility; must be comfortable interacting with plant staff and visitors Regularly sits, types, and uses office equipment; occasional walking between departments required Must be able to lift up to 25 lbs for office or shipping tasks Full-time, 40 hours per week

Job Description About Cornerstone Construction Group Cornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Construction Management Services firm that is dedicated optimal performance and leadership to our customers and communicates. Established since 2013. Cornerstone Construction Participates in E-Verify, drug-free workplace and background screening each employee as a preplacement requirement. Our employees enjoy a work culture that promotes an environment of growth and development for our employees were practices, creativity and ideas are encouraged. As a part of our efforts to provide high quality and expectational services to our clients and community that we serve, Cornerstone is looking to bring on board a dedicated Construction administrator to join our team in our Indianapolis office. This excellent candidate will support the daily operations of the office. The ideal candidate has prior work history in construction, contracting, and /or related field. The ideal candidate is also high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Duties & Responsibilities include, but not limited to: Basic Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Keep Track of documents, and meet deadlines, pre-quality subcontractors. Liaison: Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies. Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Establishes and maintains basic project control logs. Reviews and enters data from timesheets and daily tickets for job cost tracking. Saves and maintains data in company cloud system. Aids estimating team as needed including potential bid opportunities and bid preparation. Assists Human Resources with hiring and orientation process. Assists safety team in administration duties. Assists payroll department with data entry and reporting. Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner's representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information. Additional duties as assigned. Requirements: Excellent organizational and interpersonal skills . Must be detailed oriented, punctual, and work well within a team. Initiate tasks and execute accurately. Ability to administer several tasks independently and concurrently. Team player with self-confidence and professional presence. High degree of maturity and business judgment. Possess a positive High-energy attitude and work ethic. Ability to assess and prioritize multiple tasks, projects, and demands. Strong verbal and written communication skills. Proficiency in Microsoft Office (especially MS Word, Excel and PowerPoint, Teams, etc.) Excellent organizational and interpersonal skills. Passionate, self-motivated, and dedicated to high-quality work. 5 years' experience as an administrative assistant, secretary or receptionist minimum Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) A "Together WE Win" Team Player attitude a must! Minimum 1-2 years' project/construction administration experience preferred. 2-year College preferred Cornerstone Construction benefits include completive salary, health care benefits, paid time off, Holiday, & vacation time, retirement savings/ 401k and professional development, team events, etc. Powered by JazzHR gLb8cUECSL

Job Description Office Coordinator - An integral team member who ensures that the office runs smoothly, while supporting the accounting, HR, administrative, and technical project teams. This team member should have a demonstrated strong understanding of the following skills: Technical writing and data entry Strong self-task management. This includes, but is not limited to: Prioritizing tasks. Completing tasks within the indicated timeframe. Communication Organizational skills This team member is also responsible for: Maintaining and ensuring the guest experience in a meaningful, special, and professional as needed Greeting expected guests as identified, maintaining lobby cleanliness, welcome screen setup Daily office administrative coordination Collect, file, and distribute paperwork, bills, and office supplies Assist in booking travel and event registration for staff as needed Maintain office cleanliness Wipe down surfaces and conference rooms Organize and tidy storage room Inventory management Vehicle maintenance and mileage tracking Office and kitchen supply ordering and inventory Food and beverage ordering and inventory Support accounting tasks including but not limited to: Invoice receipt and check entry Billings entry and coordination Credit card statement distribution and assistance in expense entry as needed Assist in AR tasks and follow ups Assist in project entry as needed Marketing and events coordination assistance Assist in coordinating lunch and learns and company events Track job fairs and conference events to facilitate registration assistance Leadership assistance Manage leadership calendars and coordinate internal/external meetings Assist in assigned special projects as delegated by leadership team Certifications and Compliance Support Maintain COIs and business certifications Track employee professional license renewals for technical disciplines Complete all MBE/DBE submissions Send receive and file all W9s as required

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: Screens calls, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This is a 10 month position. QUALIFICATIONS: One year certificate from college or technical school; or three to six years related experience and/or training; or equivalent combination of education and experience. JOB RESPONSIBILITIES: * Answers and screens telephone calls, and arranges conference calls, disseminates messages to appropriate person. * Greets visitors and conducts to appropriate area or person. * Monitors traffic in and out of school; maintains records of all people entering and exiting the building. * Knowledge of Word, Excel, and PowerPoint. * Serve as a point of contact for the Athletic Department. * Ability to organize and coordinate programming. * Makes copies of correspondence or other printed materials. * Prepares outgoing mail and correspondence, including e-mail and faxes. * Composes and types routine correspondence. * Assists Administrative Associate in routine office duties. * Willing to learn and perform all office duties so when office co-workers are absent, or busy with other projects, they are able and willing to perform all office duties for seamless operations. * Other duties as assigned by the principal. SUPERVISORY RESPONSIBILITIES: None. LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one, small group, and large group situations. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS: None. FLSA CLASSIFICATION: Non-Exempt ELIGIBILITY FOR REMOTE WORK: Not eligible PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.

Responsibilities Works independently in providing various clerical services to their assigned unit. Processes physician's orders and works collaboratively with many departments to schedule patient tests and appointments to expedite patient diagnoses and treatment. Required to contact and interact with other facilities in order to arrange appointments, tests, and transfers. May monitor telemetry rhythms for pertinent changes in fetal or cardiac rhythms and interprets rhythms and keeps nurse informed of life threatening arrhythmias. Technician/Clerks are responsible for monitoring blood pressure and oxygen sats and reporting changes to appropriate nurse. Records pertinent patient information and rhythm strips in the clinical record. Will assist with basic patient daily living needs, such as; personal hygiene, grooming, dressing, transferring, eating, etc. Consistently acts as a focus of communication for internal/external customer service. Performs computer operations accurately and efficiently. Initiates and maintains admission, discharge, and transfer information. Responsible for accurate billing/charge entry. Qualifications Requires the ability to read and write well enough to follow detailed procedures and perform basic mathematics Requires knowledge of office procedures and equipment Requires the ability to read telemetry monitor strips and interpret life threatening arrhythmic conditions Requires knowledge of basic medical terminology Requires high school education or equivalent Prefer six to twelve months of clinical/clerical experience in an acute care setting and at least three months experience as a nursing assistant or ward clerk Benefits We believe that work-life balance is critical to fulfilling our values of excellence and service. That's why we offer flexible scheduling, competitive compensation, bonuses and discounts for you and your family. In addition to health, vision and dental insurance; a few of the benefits available at HCH include: Continuing education scholarships Generous paid days off (PDO) - with the option to rollover unused hours each year Employer funded pension Working Hours - Full-Time - 7P-7:30A - Works three, 12 hour shifts per week - Works every 4th weekend - Holiday rotation

Secretarial/Clerical Positions/Secretary Attachment(s): * Job description - PHS Registrar.pdf

Job DescriptionMedical Front Office Coordinator - FreedomDoc Health (Zionsville, IN) Hospitality meets healthcare. Welcome patients the FreedomDoc way. Are you passionate about helping people feel seen, heard, and cared for? Do you thrive in fast-paced, high-trust environments where every detail matters? FreedomDoc Health is seeking a warm, organized, and service-minded Medical Front Office Coordinator to be the heartbeat of our front desk and a key player in delivering concierge-style care to our members. This is a unique opportunity to join a modern, membership-based clinic where patients are known by name-not by billing codes-and your hospitality mindset plays a vital role in building lifelong patient relationships. About FreedomDoc FreedomDoc Health is transforming primary care by removing insurance middlemen and replacing rushed visits with meaningful, personalized care. Our clinics operate on a Direct Primary Care (DPC) model, allowing us to deliver fast access, transparent pricing, and high-quality outcomes. What You'll Do Be the first impression - Greet members and visitors with warmth and professionalism in person and on the phone. Coordinate scheduling - Book appointments, manage calendars, and support follow-up workflows across multiple digital platforms. Support membership - Help patients enroll, update payment methods, and understand the value of their FreedomDoc membership. Handle daily operations - Manage front-desk duties, maintain patient charts, and ensure accuracy in our EMR systems. Assist clinically - With training, support light clinical work such as taking vitals, drawing blood, ordering medications, and supporting procedures. Maintain a clean, welcoming clinic - Ensure exam rooms and patient areas are sanitized, organized, and stocked. Serve with purpose - Represent the FreedomDoc brand with genuine hospitality and a proactive attitude toward solving problems and serving patients. What We're Looking For Warm, people-first attitude and professional communication skills Strong multitasking abilities and attention to detail Tech comfort: EMRs, email, scheduling systems, etc. Willingness to train on basic medical procedures (vitals, phlebotomy, vaccines) Proven ability to stay calm under pressure and solve problems proactively Team-first mindset with a desire to contribute to a mission-driven clinic Preferred Experience Background in hospitality, medical front desk, or concierge customer service Knowledge of medical terminology or previous clinical exposure Experience with electronic health records (EHR/EMR) or scheduling systems What You'll Love Slower pace, longer visits, stronger patient relationships Paid time off and professional development support A clinic environment that feels more like a boutique than a bureaucracy A leadership team that values your growth, ideas, and wellbeing This isn't just front desk-it's the front line of patient transformation. If you're ready to be part of something different in healthcare, we'd love to meet you. Apply now to join the FreedomDoc team. Powered by JazzHR tAbqjYISGS

Job Description Reports To: Procurement Manager Benefits: Medical, Dental, Vision, Legal, Company paid Short Term Disability and Life Insurance, Retirement Savings Plan with Company Match. Work Hours: 7:00am-4:00pm - generally days but can vary depending on the needs of the mill. GENERAL PURPOSE OF JOB: Successful candidates will be comfortable frequently shifting priorities and “wearing multiple hats”. Being a small company, someone with a diverse background and skill set will be highly preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1) Person will be responsible for maintaining physical and administrative control over the stockroom inventories and storage locations. Must have the ability to learn and understand computer based data entry procedures and be able to operate the system including printing of documents. 2) Person will maintain accurate, computerized inventory of the stockroom materials. Recording receipts of all stockroom items into the system Recording issue tickets into the system for all stock items removed from the stockroom Conducting annual physical counts for all stock items carried in the system and adjusting the computerized perpetual inventory to reflect the physical count Recording stock item pricing from the Purchase Orders into the system Setting up new stock items in the system as required Maintaining accurate support files for the stockroom system such as equipment files, vendor master files and cross-reference files 3) Person will be responsible for keeping the stockroom organized, clean and secure. All stock inventory items will be labeled properly with the appropriate stock number The stockroom items will be arranged in a systematic, orderly fashion to ensure stock items are grouped together and can be located quickly as needed Access to the stockroom will be restricted The stockroom will be operated in accordance with OSHA standards 4) Person will ensure adequate, appropriate stock inventories are maintained by generating replenishment purchase requisitions. Utilizing the Automatic Reorder feature in the system whenever possible. Preparing manual Purchase Requisitions whenever the Automatic Recorder feature is not available 5) Must provide detailed receiving documentation for stock inventory items received: Matching items received to items ordered on the Purchase Orders by line item Ensuring that items shipped as complete are received complete and in good condition Forwarding Packing Lists and detailed Receivers to the Accounts Payable Department for payment on a daily basis 6) Duties will coordinate closely with the Purchasing, Accounts Payable, Receiving, Maintenance and Operating personnel. Person will need to assist in solving problems that arise periodically. 7) Must be a responsible individual, able to work well independently. Excellent oral and written communication skills. 8) Person must be able to work safely and Observe safety and security procedures. 9) High school education or GED equivalent, or 3-5 years related Storeroom Clerk / Tool Crib; or equivalent combination of education and experience. 10) Must be proficient in Microsoft Word and Excel. 11) Demonstrate accuracy and thoroughness; Sees ways to improve and promote quality and customer satisfaction; Meet productivity standards and completes work in a timely manner;

Secretarial/Clerical Positions/Secretary Attachment(s): * Job Description-245 Secretary-Treasurer.pdf