Office clerk jobs in Hamburg, NY

The Office Clerk will provide essential administrative support to ensure the smooth operation of Root Neal & Companys office. This role includes responsibilities in Accounts Receivable (AR) and Accounts Payable (AP), along with general clerical duties. The ideal candidate is organized, proactive, and capable of handling multiple tasks with accuracy and professionalism. This position starts as part-time with the potential to transition to full-time based on performance and business needs. Key Responsibilities Administrative Support: Manage incoming calls, emails, and correspondence, directing inquiries to appropriate departments. Maintain organized filing systems (both digital and physical) for office documents, invoices, and records. Schedule appointments, meetings, and manage office calendars. Assist with data entry, document preparation, and report generation as needed. Order and maintain office supplies, ensuring inventory is adequately stocked. Accounts Receivable (AR): Process customer invoices and ensure timely delivery to clients. Monitor and follow up on outstanding payments, communicating with clients regarding overdue accounts. Record and reconcile payments received in the accounting system. Assist in preparing AR aging reports for management review. Accounts Payable (AP): Review and process vendor invoices for payment, ensuring accuracy and proper authorization. Enter AP transactions into the accounting system and maintain accurate records. Assist with vendor inquiries and resolve discrepancies in billing. Prepare payment runs (e.g., checks, ACH transfers) for approval by the Office Manager. Additional Duties: Support monthly account reconciliation and assist with financial reporting. Collaborate with team members to streamline office processes and improve efficiency. Provide backup support for other administrative tasks as needed. Maintain confidentiality of sensitive financial and company information. Qualifications High school diploma or equivalent; associates degree in business, accounting, or related field preferred. 1-2 years of experience in an office or clerical role, with exposure to AR/AP processes. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software (e.g., QuickBooks, Sage, or similar). Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Basic understanding of accounting principles related to AR and AP. Team player with a positive attitude and willingness to learn. Physical Requirements Ability to sit for extended periods and perform repetitive tasks such as data entry. Occasional lifting of office supplies or files up to 20 pounds. Benefits Competitive salary based on experience. Flexible Schedule Health, dental, and vision insurance (for full-time employees). Paid time off and holidays (pro-rated for part-time). Opportunities for professional development and growth, with potential to transition to full-time.

At Dash's Market, we are always interviewing and looking for those exceptional applicants that are hard working, reliable people who take pride in their work. By applying as a General Clerk, you're flexible & open to any department that may have a need! We're looking for people who understand how much each customer means to a business, who are friendly, professional and approachable. They must have flexible availability (weekends especially) and have a consistent work history. Candidates must understand that they will be on their feet for 4+ hours and must be able to work at a quick pace. Occasionally, work conditions involve cold conditions like coolers and freezers. All positions will have physical demands to different extents. Ability to lift 15-20 pounds on a regular basis is required.

Job Description Part-Time Office Administrator Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service. # INDSBHIGH

19.5 hours per week Initial hours of assignment: Monday: 12:00pm - 4:00pm Tuesday: 3:00pm - 7:00pm (during sessions) Tuesday: 12:00pm - 4:00pm (between sessions) Wednesday: 12:00pm - 4:00pm Thursday: 12:00pm - 4:00pm Friday: 9:30am - 1:00pm 12 months per school year Typical Work Activities: Responsibility and management for determined sections of the Community Education catalog. Consistently monitor class status and communicate confirmations, cancelations, postponements to instructors, students and school buildings. Review incoming course proposals. Responsible for recruitment of future instructors including schedule, course fees and salary. Handle registrations, transfers and cancelations for students. Coordinate with all buildings in the district to schedule class locations. Arrange for class equipment necessary for classes. Must have excellent customer service skills both on the phone and in-person. Must be outgoing and comfortable with interpersonal communications. Conducting monthly feedback calls to students. Support onsite coordination and supervision of summer WOW program Set-up and take down of remote WOW office Responsible for payroll, reimbursement claim forms and expense reports for summer instructors Proofreading catalog for accuracy in specific course information Organizational skills Strong computer skills Working knowledge of office equipment Qualifications: Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing. NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis. NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements. Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position. Ability to interact in a professional manner with staff and business people; Must have excellent phone etiquette skills; Must have excellent organizational skills; Must have excellent interpersonal skills; Strong computer skills including knowledge of Microsoft Word, Excel, and Power point is required; Must be able to maintain confidentiality; Ability to greet public in a pleasant and professional manner; Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements; Proficiency in MS Office Suite to accomplish a variety of clerical tasks; Regular attendance is a must. Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. - $23.50

Salary: 18.45-24.95 USD Facility: Mercy Ambulatory Care Center Shift: Shift 1 Status: Part Time w/Benefits FTE: 0.800000 Bargaining Unit: CWA Local 1133 Exempt from Overtime: Exempt: No Work Schedule: Days Hours: 7:30am-5:30pm ( variable) The secretary is a member of the Rehab/Athleticare team. The position is responsible for greeting patients via telephone and in person to schedule appointments, obtain and update patient demographics and insurance information in hospital and department computer systems. Performs other duties to meet patient and office needs including; accurate referrals, insurance verification and authorization using insurance software including Healthenet and HDX, co-pay collection, phones, messages, filing, copying, faxing, scanning. Computer work includes Microsoft Word, and Excel. Communicates with therapist as needed regarding insurance and patient needs. Responsibilities: EDUCATION * High School graduate (with courses in typing and English) EXPERIENCE * One (1) year business course with medical terminology or equivalent experience required. Medical office situation preferred * Customer service relationships experience preferred * Experience with scheduling patients preferred KNOWLEDGE,SKILL AND ABILITY * Work with desktop computer * Secretarial skills (i.e. typing 35 wpm required) * Knowledge of personal computer systems, Microsoft applications, Windows, Word, Excel, Outlook required * Electronic Medical Record Financials/Scheduling/Reporting * Knowledge of insurances and their requirements for Physical/Occupational/Speech Therapy preferred * Excellent oral and written communication skills * Excellent customer relationship * Independent worker * Problem solving skills * Must be flexible and effective in a fast paced environment * Ability to self-motivate with multiple tasks in a demanding environment. * Ability to schedule patients accurately WORKING CONDITIONS * Will require travel to other off site Department locations * Works in Rehabilitation Department. * Office environment with intermittent standing, lifting and walking, prolonged sitting.

Benefits: Paid Holidays Health insurance Opportunity for advancement About Us: My Place Home for the Homeless, Inc. is a dedicated not-for-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation. Our mission is to empower individuals to regain stability and self-sufficiency through compassionate care and community-based solutions. Job Overview: We are seeking a detail oriented Financial Clerk to assist with the financial department by handling administrative tasks, maintaining financial records, processing transactions, budgeting, and reporting. We expect the Financial Clerk to uphold confidentiality, strive for accuracy, maintain accountability, and have ability to manage multiple tasks efficiently. Key Responsibilities: · Generate and process invoices for goods and services, verifying prices, billing information, and sending invoices to clients in a timely manner.· Handle payments received from clients, updating accounts receivable, recording payment details, and issuing receipts accordingly.· Reconcile financial records regularly, investigating any discrepancies, and resolving issues to ensure accuracy.· Organize and file invoices and receipts to assist with internal reviews and audit processes.· Monitor and categorize organizational expenses to ensure proper documentation and tracking.· Provide support in payroll processing, ensuring timely and accurate employee compensation.· Execute and monitor banking transactions, including transfers, deposits, and withdrawals, ensuring proper documentation and accuracy.· Perform accurate data entry into financial software and databases to maintain up-to-date financial records.· Assist in the preparation of budgets and financial forecasts, contributing to accurate financial planning.· Maintain precise and current financial records, ensuring all activity is subject to review by the Financial Manager and/or Chief Financial Officer (CFO). Requirements: · Education: High school diploma or GED (Certification, Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred).· Experience: Prior experience (at least 1 year) in bookkeeping, accounting, or financial administration is often required.· Skills:- Strong knowledge of accounting principles and practices.- Proficient in financial software (e.g., QuickBooks, Excel, or similar platforms).- Strong attention to detail and accuracy.- Ability to work independently and in a team.- Good organizational and time-management skills.- Excellent communication skills.- Ability to handle confidential financial information responsibly.- Strong problem-solving skills and the mathematical acumen.- Ability to manage multiple tasks efficiently. This position works a minimum of 20 hours a week. We offer employer sponsored health insurance (employee only) and paid holidays. My Place Home for the Homeless, Inc. is an equal opportunity employer. We encourage candidates from all backgrounds, including individuals who have experienced homelessness, to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law. Compensation: $18.00 per hour Pastor Reginald E Kerr who after retiring thirty-seven and a half years from Dunlop Tires (Tonawanda NY) and serving faithfully for almost 20 years ministering to inmates at the Gowanda, Attica, and Collins correctional facilities decided to start his own Church (Temple of Christ) in 2005. Three years later (2008), with his wife Sarah by his side, he would open up My Place Home for the Homeless Shelter for women and children. Their shelter would provide a warm and safe environment, nutritional meals and access to resources to help the disadvantaged rebuild and regain their independence and self-sufficiency. Pastor Kerr invested not only his time but also his personal financial resources to help others. These charitable acts of love inspired others to join and continue the mission of serving others. Many people have donated their time and resources to continue the mission of love that he started. My Place Home is committed to helping those displaced by hardships that and without permanent housing to reclaim their independence and find a place to call home.

Pay range: $20-$22 hourly About Us ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a “we” versus “I” culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do. We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! Role and Team This position reports to the Front Office Manager as part of the front office team that provides outstanding service and administrative support to our customers Responsibilities ● Provide prompt, efficient and courteous customer service ● Greet and assist walk-in customers and answer the phone ● Assist with processing vehicle titles ● Assist customers with dealer registration, account questions, maintaining documents, and record retention ● Collect and process dealer payments (check and floorplans) ● Assist with vehicle redemptions including scheduling and processing documents ● Assist with customer bid badges ● Release titles to dealers and assist with processing titles as needed ● Dealer AR followup and account review/Coordinate daily banking activities ● Invoicing and processing check requests ● Coordinate pickup/delivery requests and dealer reservations ● Follow up on vehicles abandoned on auction property, inherited vehicles, and voided sale ● Order office supplies as needed ● Assist with onboarding of new employees ● Other duties as assigned by leader Preferred Qualifications ● Minimum 2 years office level experience. ● Dealership and/or Auto Auction experience preferred ● Some accounting background/experience required. ● Must be at least eighteen (18) years of age. ● Must be qualified to operate a motor vehicle and possess a valid driver's license. ● Must have a demonstrated ability to read, write, and communicate effectively in English. ● Must have the ability to physically operate vehicle equipment and tools. ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Administrative Physical Work. Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions: This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Description Trocaire College employes students in numerous different roles including peer tutors, peer mentors, office assistants and suplemental instructors. Job Posted by ApplicantPro

Seeking Part Time Secretary to join our Jamestown Corps Our Part Time opportunities offer: Generous time off every year including 14 paid holidays and sick time Tax Deferred Annuity (403B) Eligibility for Short Term Disability Christmas Bonus SCOPE AND PURPOSE OF POSITION: The Secretary/Office Coordinator position exists to provide general office/secretarial support to the Corps Officers and other staff. The Secretary/Office Coordinator will provide support service for all programs and activities of the Jamestown Temple Corps, Finance Director and Bookkeeper, and the Anew Center Program needs that are processed at the Corps office. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains confidentiality in all aspects of client, staff, office and Corps information. Serves as point person for office manager duties including equipment maintenance, purchasing supplies/inventory, monitoring petty cash, bank deposits, and running errands. Administrative duties to include managing calendars, bulletins, correspondence and follow up, filing, receiving, sending and distributing mail, and answering phone inquiries. Organizes office operations and procedures and ensures they are updated, and efficient. Responsible for securing and reporting income related items such as cartridges, offering, penny march, lords dollar and donations that come in through the mail. Schedules bell ringers and help with Christmas efforts as instructed by CO. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs. Qualifications SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS: High School Diploma/GED with 1 year experience; Associate's Degree preferred. Must have valid NY or PA drivers license and if over 21 years of age will need to pass on-line Salvation Army 12 Passenger van driving course. Must have a working knowledge of all office equipment including the copier/fax/scanner, typewriter, computer, folding machine, and telephone system. Must possess good interpersonal skills, and overall management skills. Must be able to navigate computer using current Microsoft Windows environment. Must be proficient in Microsoft Word and be able to use Excel. Must be able to navigate the Internet. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services. We are currently recruiting for an Office Administrator in our Cheektowaga facility. R.A.S. partners with multiple name brand companies in diverse markets and we pride ourselves on exceeding customer expectations. Office Administrator responsibilities include but are not limited to the following. Maintain organization of the office and delivery documents Assist where needed with office tasks Contact Will-Call customers and notify of product availability Adjust customer deliveries when required Assemble route paperwork Communicate with delivery teams Office Administrator requirements include the following. Ability to remain professional and courteous with customers and co-workers Excellent verbal and written communication skills Exceptional team player with the confidence and integrity to earn customer and internal confidence quickly Previous customer service experience preferred Knowledge of Microsoft Office and Windows based applications Strong organizational skills Flexibility to work additional hours, if needed Office Administrator benefits include the following. Excellent base wage Insurance available 1 st of month after 30 days; Retirement plan available 1 st of month after 90 days; Retirement match provided after 1 year Affordable Anthem BCBS Medical, Dental and Vision Insurance. Company provided life insurance and additional voluntary life insurance available. Company provided short and long term disability. Excellent 401k match of 100% on first 3% then 50% on next 2% R.A.S. Logistics is proud to be an Equal Opportunity employer. Schedule: Monday - Friday (Every other Saturday, with day off during week) 10am -7pm.

Camping World is seeking a Receptionist for our growing team. Camping World is currently seeking a highly motivated and forward-thinking Receptionist to join our team! You will be a key contributor to providing a meaningful customer experience. We are looking for someone with a proven track record and desire to grow within our organization. What You'll Do: First point of contact for customers Greet and welcome customers Set tone for a positive customer experience Check in VIP appointments and direct customers to the appropriate team member(s) Coordinate front desk activities including answering and directing incoming phone calls Track incoming sales calls in our CRM Maintain a strong work ethic with total commitment to success every day Assist customers with any questions directed to the reception desk Other duties, functions and responsibilities may be assigned to the position as appropriate and necessary What You'll Need to Have for the Role: High School education or equivalent Previous experience in a high-standard customer service environment preferred Excellent interpersonal, presentation and relationship-building skills Strong ability to take initiative, coupled with leadership skills and the ability to take charge of a situation Strong sense of personal responsibility and reliability, with the desire to work as an integral member of a team Strong organizational skills with the ability to multitask Ability to effectively respond to and meet the needs of a diverse client base Computer skills: MS Office May lift up to 25 lbs and/or move up to 50 lbs. with assistive devices Pay Range: $14.00-$16.53 Hourly In addition to competitive pay, we offer Paid Time Off, 401(k), an Employee Assistance Program, Good Sam Roadside Assistance, discounts, paid parental leave (if eligibility is met), Tuition Reimbursement (if eligibility is met), and on the job training opportunities. Full-time associates are offered a comprehensive benefit package including medical, dental, vision and more! Part-time associates are offered access to dental & vision coverage! For more information please visit: ****************************** We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.

Job Details BUFFALO, NY Administrative $18.00 - $22.00 Hourly Administrative The Scanning Clerk (based out of our Buffalo, NY office) supports the delivery of quality legal services to clients by providing assistance in matters related to records management. You will prepare and scan documents into the Firm's Document Management system, performing quality control to ensure scanned documents are legible and that all pages have been captured and uploaded properly. Essential Duties and Responsibilities: Maintain daily workflow to ensure all documents are scanned in a timely manner Organize and prepare documents for scanning, including sorting, removing staples, and ensuring documents are free of damage Ensure accurate file naming and indexing to facilitate easy retrieval and organization Maintain a consistent quality control process, checking for clarity and completeness of scanned documents Upload scanned documents and create scanning profiles for these documents in the Firm's Document Management system Update Records Management program to coordinate cross-reference of scanned documents; maintain scanning log Maintain hard copies of documents to align with the Firm's retention policy Perform daily sweeps of scanning bins distributed at various locations within the office Provide backup to teammates in the Records Department, Office Services, and Reception Uphold the Firm's reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter Performs other duties as assigned Qualifications and Requirements: High School Diploma or equivalent Previous experience in a customer service and/or administrative role highly preferred Knowledge, Skills and Abilities: Strong organizational and time management skills with the ability to manage multiple priorities Detail-oriented with a strong focus on accuracy and quality Sensitivity to confidentiality and the ability to maintain confidentiality of client documents Proficient using computer applications including Microsoft Suite Products (Outlook, Word, Excel, etc.) and other various internal software programs Ability to understand and follow written and verbal instructions Ability to establish effective working relationships and promote a positive work and team environment Ability to effectively communicate with all levels of professional and administrative staff Willingness to take initiative, be flexible, demonstrate resiliency, and adapt to change Physical Demands: This role primarily involves standing at a copier and/or sitting at a desk or workstation for extended periods Employees are expected to use a computer, telephone, and other office equipment Frequent use of hands for typing, using a mouse, and operating office equipment (e.g., printers, fax machines) is required The role may require occasional lifting of office supplies or files, typically not exceeding 40 pounds. This could involve moving boxes of documents or other office materials.

We are looking for great people to join our team! There may be immediate openings in many areas for qualified candidates. We have both first and second shift. Please review our current job openings on Indeed.com or at weberknapp.com. If you do not see a position that interests you and still want to submit an application, you can do so on this posting. Positions may include: Machine Operators CNC Machinists Inspectors Press Operators Press Brake Operators Laser Operators Welders Assemblers Plating Finishers Electrical Technician Maintenance Technician Chemical Maintenance Tech IT Network Admin Assistant Engineering Technician Manufacturing Engineer Design Engineer Accounting Purchasing

Job Description Receptionist Rate: $16.00/hour Shift: Part-Time, 4:00 PM - 8:00 PM and weekends Be the first smile they see-and the voice that makes a difference. We're hiring a friendly, organized, and dependable Receptionist to welcome visitors, assist staff, and help keep our skilled nursing and rehabilitation facility running smoothly. This is a great entry-level opportunity-perfect for someone with customer service, call center, or front desk experience looking to grow in a healthcare setting. Key Responsibilities: Greet visitors, residents, families, and vendors in a professional and courteous manner Answer and transfer incoming phone calls using a multi-line phone system Provide basic information about the facility and direct inquiries to the appropriate staff Monitor visitor log and ensure sign-in procedures are followed Support administrative staff with light clerical duties Maintain a clean and welcoming front lobby area Qualifications: No prior healthcare or receptionist experience required-we provide on-the-job training Preferred: background in customer service, phones, front desk, or office assistant work Communication and people skills Comfortable with phones, computers, and basic office equipment Dependable, organized, and able to multitask We Offer: Competitive hourly pay Paid training & ongoing support Flexible scheduling - ideal for students, parents, or those re-entering the workforce Health, dental, vision & 401(k) options Career growth opportunities within the facility and company Make a great first impression-every day. Apply now to join a compassionate and dedicated team making a difference in the lives of others.

The Office Coordinator is a part-time, non-exempt position that works closely with the Kavinoky Leadership staff including the Director of Development & Audience Services (DDAS), Executive Artistic Director (EAD), and reporting to the Managing Director (MD). The Office Coordinator is responsible for supporting the daily operations of Box Office and Administrative Office, assuring an exceptional customer service experience for patrons, donors, visitors, staff, and students. Note: This is a grant-funded, part-time position for a 52-week employment period Responsibilities: Administrative (10%) Provide excellent customer service experience for all patrons, students, and visitors of the Kavinoky Theatre including managing the main phone line, answering questions, and returning calls in a timely and courteous manner; greeting visitors to the office; and virtual/digital communication. Manage incoming and outgoing correspondence including emails, mail, and packages. Maintain physical and digital files in an orderly and accessible fashion including: patron databases mailing lists donors and sponsors photo, video, and media archives Provide clerical and administrative support to management including, but not limited to, assisting with the scheduling of auditions; processing and tracking donation requests; monitoring inventory of office and rehearsal supplies; and distributing agendas and minutes for relevant meetings. Update website regularly to assure accurate and up-to-date content. Box Office & Customer Service (60%) Schedule Audience Service Associates to assure proper coverage of the box office during operating hours including performance and show times. Process ticket sales, exchanges, and reservations via the theater's ticketing software, both in person and remotely. Ensure accuracy of seating assignments, pricing structures, and discounts. Responsible for the planning, execution, and maintenance of all ticketed events, including, but not limited to: the computer programming of events, seat maps, prices, dates and seating holds; and the processing, printing, and distribution of all tickets. Address patron concerns or ticketing issues quickly and professionally to ensure a positive audience experience. Troubleshoot ticketing system issues and provide basic technical support for patrons and staff. Provide support for subscription renewals, membership programs, and group sales initiatives to enhance patron retention. Communications (30%) Prepare and distribute email and social campaigns per content calendar. Point of contact for front of house volunteers, including ushers, providing timely information regarding events and needs. Oversee the archiving of all press, video, photos, and media. Distribute acknowledgement letters for all donations and memberships. Support administrative with distributing communications related to theater press, media, and events. Qualifications: Education: High School/GED Required (required) Experience: Three-plus years of experience in customer service, preferably an active box office environment. Experience with ticketing systems (or ability to quickly learn new software), preferred. Skills & Abilities: Proficiency with Microsoft Office Suite and Google Office Suite. Communication. Share information in a tactful, timely, and specific manner. Highly skilled in verbal and non-verbal communication as well as written. Organizational Skills. Maintain accurate, thorough, and specific records. Excellent organizational and analytical skills. Ability to use appropriate tools to execute tasks including. Compassion. Deals courteously and effectively with patrons and staff. Flexible and dependable. Initiative. Capable of problem solving through appropriate channels. Reliability. Dependable presence in the office and with consistent high-quality customer service. Physical & Enviornmental: In Person. Work is performed on site at the D'Youville Kavinoky Theatre, 320 Porter Avenue, Buffalo, NY 14201. Requires nights and weekend availability. Must be able to occasionally bend, twist, or scoop. Ability to stand or sit for long periods of time while using a computer Work Remotely - No Work Location: Buffalo, NY Job Type: Part-Time, 20 hours per week, Grant Funded for a 52-week period Pay: $20.00 Hourly Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. About D'Youville University: Shaping the Future of Education at D'Youville University D'Youville University, a nationally ranked private university in Buffalo, New York, is transforming lives through a unique blend of academics and holistic development. Committed to promoting a health mind, body, and spirit, D'Youville empowers individuals to realize their potential, thrive in their careers, and make meaningful contributions to society. A Dynamic and Purpose-Driven Community Located on Buffalo's vibrant West Side, just blocks from a bustling downtown, D'Youville University is deeply embedded in an energetic, diverse urban landscape. Under the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education. A Place for Growth and Innovation D'Youville University offers education across health sciences and business, with a range of degree levels, advanced certificates, accelerated paths, and community-engaged learning experiences. Our dedication to preparing students for successful careers is showcased in our national ranking for social mobility making us the top private university in the City of Buffalo. Why Work with Us? As a D'Youville University Saint, you'll be joining a collaborative, innovation-driven community committed to academic excellence, social responsibility, and transformative growth. When you join our team, you'll have the opportunity to contribute to a university making a real difference-for our students, our community, and our world. Explore the possibilities at dyu.edu. All job offers are contingent upon legal authorization to work in New York State as determined by the NYS Department of Labor.

Answers phone calls, schedules meetings, and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning, etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. RESPONSIBILITIES: * Greeting residents, family members, and vendors as they enter the facility * Building a rapport with visitors and residents * Answering the facility phone and directing calls appropriately * Other duties as assigned REQUIREMENTS: * Must be at least 18 years older * Must have a positive attitude, adaptable, energetic, outgoing, and strong interpersonal and communication skills

We are seeking a friendly, organized, and detail-oriented receptionist to be the first point of contact for our Company. The ideal candidate will provide excellent customer service, manage front desk operations, and support administrative tasks to ensure a smooth and welcoming environment for visitors and employees alike. Learn more at ******************** Primary Functions: Greet and welcome guests in a professional and courteous manner. Answer, screen, and forward incoming phone calls to the appropriate departments. Manage and maintain the reception area, ensuring it is tidy and presentable. Handle incoming and outgoing mail, packages, and deliveries. Schedule and coordinate appointments, meetings, and conference room bookings. Assist with general administrative support such as data entry, filing, and document preparation. Maintain office supplies inventory and place orders as needed. Provide information to clients and visitors regarding company policies, services, or contacts. Support HR or administrative departments with onboarding and other clerical duties as required. Primary Competencies: Professional written and verbal communication skills for interacting with customers and internal departments. Attention to detail to ensure payments, credits, and adjustments are posted correctly. Proficiency in Microsoft Excel for managing customer accounts, generating reports, and analyzing AR-related data. Proficiency in MS Office and ERP systems to handle invoices, payments, customer data, and generating financial reports. Time management skills to manage a high volume of daily tasks, including ACH deposits, check posting, and AR inbox management. Problem-solving skills to address discrepancies, customer issues, and payment-related challenges promptly. Organizational skills to track multiple customer transactions and communications efficiently. Qualifications: High school diploma or equivalent (Associate's degree preferred). Proven work experience as a Receptionist, Front Office Representative, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional attitude and appearance. Ability to handle sensitive information with discretion. Willingness to learn and adapt to changes in processes and policies and proactively ask for clarification when needed. Physical demands of the role include: Extended periods of sitting and working with computer equipment. Occasional lifting of up to 10 lbs. Culture: Foster a collaborative and positive work environment, ensuring clear and respectful communication across all levels of the organization Actively drive change by encouraging and implementing cross-functional improvements that enhance operational efficiency and product quality Respectfully listen to concerns and ideas brought to your attention Respect confidentiality Embody our values of Integrity, Trust, Creativity and Courage, Teamwork, and Excellence Working Conditions: Fast-paced manufacturing environment. Requires standing, walking, and lifting for extended periods. May involve exposure to noise and varying temperatures. Occasional lifting up to 50 lbs. Attendance Requirements: Regular and consistent attendance is mandatory to ensure smooth operations. Accommodations: Essential functions of this position may include but are not limited to lifting, reaching, bending, stooping, twisting, kneeling, crouching, carrying objects, ascending/descending stairs and commuting to work location. Payrange: $18/hr - $20/hr Sign on Bonus of $500!

Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service. # INDSBHIGH