Office clerk jobs in Hawaii - 79 jobs

Fleet Administrative Clerk Department: Operations Reports to: Fleet Manager Status: Non-Exempt Starting at $18/ Hour 1. Job Purpose/Objective: The Fleet Administrative Clerk is responsible for ensuring accuracy to submitted paperwork, management of the fleet's registration and credentials, and effective communicating with various vendors to ensure the proper billing and delivery of services. 2. Essential Job Functions: Incumbent may perform any or all of the following: Reviewing and editing payroll documentation and accurately inputting information in the Payroll Processing System Sort and distribute information collected to various departments Communicating with vendors for services required: (i.e. vehicle registration, shipping, decals, etc.) Acquiring price quotes Setting up appointments Procuring payment Submitting payment Communicating with various division on the outer islands Determining status of vehicles Obtain information for mileage for registration and insurance purposes. Ensure that vehicles have the required credentials 3. Essential Skills (Minimum qualifications individual must possess when entering position) - i.e. skillsets, education, certifications, etc. High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience Minimum 18 years of age. Capable of reading and writing in English Skill Requirement: Judgment and Decision Making - Prioritizing work Service Orientation - Modeling and providing service excellence with all vendors, clients, employees, management, etc. People Skills - Knowledgeable in dealing with people and situations involving complex issues Must be computer literate (able to utilize and maneuver through windows applications) Must have knowledge and experience in word processing, e-mail, spreadsheets, file manipulation Must be able to adapt and learn new computer software and applications Work flexible shifts - weekends, evenings, holidays Able to work in all weather conditions Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, communicates decisions to others Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, manages distractions and interruptions Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines Promotes mutual respect, keeps workplace clean and safe, supports safety programs Performs other related duties as assigned by management. 4. Working Conditions/Job Environment Air-conditioned office General office equipment and supplies Exposure to potential eye and muscle strain due to constant use of computer Must be able to sit and stand for extended periods of time Walking, standing, kneeling, bending, pulling, pushing Light lifting and carrying (20+ pounds) Frequently lifting and reaching Expressing or exchanging ideas by means of the spoken word. Must convey detailed or important spoken instructions to other workers accurately Ability to receive detailed information through oral communication, and make fine discriminations in sound The worker is required to have visual acuity to perform an activity such as: preparing and analyzing numbers and figures as well as viewing a computer terminal The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work) The information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. EEO Employer/Vets/Disabled

About Us When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture. The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more! If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you! Job Overview Under the direction of the Logistics Supervisor, the General Clerk II will perform a variety of warehousing and material handling duties requiring an understanding of storage planning. The incumbent must possess warehouse and/or supply experience and know how to competently operate a variety of material handling equipment. Pay Rate: $34.96/Hourly Work Model: Onsite Responsibilities Essential Duties & Job Functions: * Accepts and verifies materials from vendors against receiving documents, notes and reports discrepancies and obvious damages, processes "receiving" in automated system and routes hard copy documentation to appropriate departments. * Routes materials to prescribed storage locations, storing, stacking, or palletizing materials in accordance with prescribed storage methods, ensuring locations are accurately noted in the automated inventory system. * Rearranges and takes inventory of stored material to identify discrepancies, etc. as directed. * Removes material from storage and issues to work documents as required. This task involves processing documentation in an automated inventory system, obtaining all pertinent information from requestor and routing hard copy documentation to the appropriate department. * Help perform periodic stock inventories and prepare material requisitions for replacement items as required. * Will be required to perform various lower classified duties such as (but not limited to) file maintenance, workspace cleanup, maintain warehouse space and telephone answering as required. * Rapid assimilation of the methods used in processing materials in and out of the Government's supply system; the methods used in verifying types and quantities of items against receiving and shipping documentation. * Match specific item identification data such as nomenclature, stock or part number, letter and number codes, quantity and units of issue on containers and stock locations with those on receiving reports and various other forms. * Palletizing, stacking and otherwise placing and arranging items in storage locations in consideration of their size, shape, weight, quantity, type, stock number, letter and number codes, and other storage factors. * Understanding and following the procedures for removing material from storage and assembling for shipment or issue in consideration to quantities, units of issue, and types of items shown on issue requests. * Have thorough knowledge and experience in traditional warehousing and material movement methodologies (receiving, storage, issue, shipping, material handling and distribution). * Will be required to operate Government and DBSI-owned motor vehicles and or other equipment. Must have a Class C License in order to operate a Government vehicle and will be required to read and sign a statement of understanding outlining the rules and regulations regarding government vehicles use. * Supports other department staff as needed or directed. * Assists other trade groups in daily operations where required. * Ability to work overtime as needed. * Performs other duties as assigned. Job Requirements Mandatory: * High school graduate or GED equivalent. * Two (2) years of work experience in the field of logistics or supply. * One (1) year of computer operating experience with emphasis on Microsoft Office software package (Word, Excel, Access). * At least one (1) year of record filling and property inventory experience. * Ability to obtain and maintain a Top Secret Sensitive Compartmented Information (TS/SCI) level clearance. * Valid state driver's license. Reasonable Accommodation: CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any if its subsidiaries, please email ******************. Equal Employment Opportunity: Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Hilton Waikoloa Village is looking to hire a Front Office Control Clerk! If you have the drive and passion to provide memorable experiences for guests, this is the position for you! Hawaii Island's only 62-acre Hawaiian paradise with 3 one of a kind outdoor swimming pools. In addition, you will find the Aloha spirit service throughout every corner of our property. Join us where we know that you'll love being a part of the Hilton team that was ranked #1 on Great Places to Work and on Fortune's World's Best Workplaces list! The Ideal candidate will possess: 1-2 years prior hotel guest services experience. Ability to solve problems independently. Shift Pattern: Varied (Union role) - AM PM. Open availability required including weekends and holidays; shifts will be dependent on business levels and seniority scheduling. Pay Rate Range: $24.98 - $27.75 What will I be doing? A Front Office Rooms Control Clerk is responsible for organizing and overseeing all tour group arrivals/pre-check in groups to ensure total group satisfaction. Ensures that all guest confirmed specific accommodations are pre-assigned, and all requests for special accommodations are met daily. Provides prompt and courteous service to meet Hilton's standards of quality. Specifically, you would be responsible for performing the following tasks to the highest standards: Completes the pre-registration and registration process by inputting and retrieving information with routine difficulty from a computer system, confirming pertinent information including number of guests and room rate. Pre-blocks all specific accommodations and special requests at least 3 days prior to arrival. Prioritizes welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. Review arrivals on a daily basis. Upgrade Gold and Diamond members when available. Review receipt setup and special requests. Complete all special services requests. Monitor out of order rooms and communicate with Property Operations and Housekeeping on their expected return for use. Relay all of the pertinent group information to the GSA's. Maintain accurate room type available through room planning and pre-arranging. Verifies imprint credit cards for authorization using electronic acceptance methods. Handles cash, makes change and balances and assign house bank. Accepts and records vouchers, traveler's checks and other forms of payment. Converts foreign currency at current posted rates. Performs accurate, moderately complex arithmetic functions using a calculator. Posts charges to guest rooms and house accounts using the computer. Closes tour and guest accounts at the time of check-out and ascertains satisfaction. Promptly answers the telephone using positive and clear English. Inputs messages into the computer. Retrieves messages and communicates the content to the guest. Retrieves mail, small packages and facsimiles for customers as requested. Remains calm and alert, especially during emergency and/or heavy hotel activity, and resolves complications such as location changes or credit issues. Fields guest complaints, conducting thorough research to develop the most effective solutions and negotiates results. Listens and extends assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Plans and implements detailed steps by using experienced judgment and discretion. What are we looking for? EDUCATION High School graduate or equivalent required. Four (4) year college degree preferred with emphasis on foreign languages. EXPERIENCE 1-2 years prior guest services experience preferred. Prior hospitality experience preferred. GROOMING All team members must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process. OTHER Additional language ability preferred. SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation. Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts. Ability to stand and move throughout front office and continuously performing essential job functions. Ability to read, listen and communicate effectively in English, both verbally and in writing. Ability to access and accurately input information using a moderately complex computer system. Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values: Hospitality - We're passionate about delivering exceptional guest experiences. Integrity - We do the right thing, all the time. Leadership - We're leaders in our industry and in our communities. Teamwork - We're team players in everything we do. Ownership - We're the owners of our actions and decisions. Now - We operate with a sense of urgency and discipline. In addition, we look for the demonstration of the following key attributes: Quality Productivity Dependability Customer Focus Adaptability What will it be like to work for Hilton? Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

Salary Range: Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you choose "None of the above" as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you chose "None of the above" as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Job DescriptionAbout the role: An Office Clerk performs essential administrative tasks like answering phones, managing mail, data entry, filing, scheduling, and supporting staff to ensure smooth daily operations, requiring strong organization, communication, detail-orientation, and skills with office software (MS Office) and equipment (copiers, scanners) to handle diverse, changing needs. Job Type: Part-time | Temp to hire Pay: $17.00/hr. Location: Kalihi Work Schedule: Flexible - Monday- Friday: 7:30am to 2:00 pm -(30 hours/week) Duties/Responsibilities: • Answering calls • Coordinate orders, Driver Route Sheets and Processing Orders • Inside Sales via Phone, Emails and Will Call • Customer Service • Input Orders into Quickbooks • Prepare Invoices, Credit Memos and Certificates for Drivers Routes. • Prepare weekly work schedules Coordinate, order and maintain all Office Supplies, Forms, Labels, Processing Supplies • Coordinate, order and pick up supplies for Retail Store MINIMUM REQUIREMENTS: • High school diploma or equivalent. • Previous experience Office Administration preferred • Experienced in Microsoft Windows, Office (Word, Excel, Outlook) • Previous experience in QuickBooks preferred • Good organizational skills and attention to detail • Good written and verbal communication skills (English) • Responsible and reliable • Warm, friendly, flexible, positive attitude

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

Office Admin needs 2+ years experience Office Admin requires: MS Office suite Admin support Word processing Spreadsheets Admin coordination Provides a variety of secretarial and administrative support functions for a department or group of professionals. Provide basic word processing support Create simple spreadsheets Provide telephone support, responding to routine questions, screening calls, taking accurate messages and rerouting calls when appropriate; coordinating meetings; opening and delivering mail; electronic filing.

PAY RANGE: $15.95 an hour HOURS: 9am-4pm The Student Clerk will provide essential administrative support to ensure efficient operation of the office. This role involves performing a variety of tasks including data entry, filing, scheduling appointments, and managing communications. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with a positive attitude. ESSENTIAL FUNCTIONS: Office Management Maintain a clean, organized, and welcoming office environment. Monitor and order office supplies as needed. Administrative Support: Answer and direct phone calls, take messages, and handle correspondence. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in the preparation of regularly scheduled reports. Data Management: Enter and update data in databases and spreadsheets. Maintain filing systems both electronically and physically. Retrieve information as requested from records, emails, and other related documents Communication: Greet and assist visitors, clients, and employees with professionalism. Handle incoming and outgoing mail and packages. Communicate with clients and staff to provide information and assistance. Project Assistance: Support team members with various administrative tasks and projects. Coordinate and assist with event planning and execution. QUALIFICATIONS: Skills & Knowledge: Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Familiarity with office equipment such as printers, copiers, and fax machines. Proven experience as an administrative clerk or in a related role. Proficient in MS Office (Word, Excel, PowerPoint) and office management software. Education & Training: High school diploma or equivalent; additional education or certifications in office administration or related fields is a plus. Preference given to individuals enrolled and attending University of Hawaii at Mānoa Preference given to students who qualify for Federal Work Study WHY THE Y?: Free Y membership with employment Referral bonuses - Y employees can earn cash or Y credit bonuses for referring a new hire* Up to 60% discounts for yourself, family, and even your siblings on Y programs, camps, preschool, childcare, and more. Child Protection Commitment The YMCA requires all staff to share responsibility for preventing child abuse by upholding professional boundaries, completing mandatory Praesidium training, and reporting concerns. All candidates must successfully complete a comprehensive background screening, including criminal and sex offender checks. *See job opportunities page for full details

Job DescriptionOffice Administrator - Landscaping Company We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement. As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. Key Responsibilities Office Communication Answer and manage incoming calls with professionalism and exceptional customer service. Handle inquiries, schedule appointments, and relay accurate messages to team members. Proposals & Project Documentation Prepare and manage proposals using company templates in Microsoft Excel and Word. Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs. Payroll Processing Review and compile weekly employee timesheets. Manage payroll data accurately in Excel to ensure timely processing. Billing & Invoicing Create, track, and manage client invoices using QuickBooks. Assist with payment tracking, basic bookkeeping, and general financial documentation. Administrative Support Maintain organized filing systems for client records, proposals, invoices, and payroll documents. Provide general office assistance and administrative support to management and field teams. Qualifications Proficiency in Microsoft Excel and Word is required. Familiarity with QuickBooks (or a willingness to learn). Excellent organizational and communication skills. Ability to multitask, prioritize, and meet deadlines in a dynamic work environment. Strong attention to detail and accuracy in data entry and documentation. A proactive, growth-minded attitude with a desire to take on new responsibilities over time. Preferred Qualifications Previous administrative experience in landscaping, construction, or a related industry. Experience handling payroll and invoicing. Female candidates are encouraged to apply for this role. Compensation & Benefits Pay: $20-$22 per hour, depending on experience. Opportunities for growth and advancement within the company. Supportive and collaborative work culture with a focus on professional development. How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you.

About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You're comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Gmail, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3-5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment

Job Description E.A. Buck and Federal Benefits Made Simple has dual headquarters in Colorado and Hawaii. We are a forward-thinking wealth management firm that is seeking an Office Coordinator to join our expanding team for each of our locations in Lakewood and Westminster, CO. The ideal candidate will be highly organized, have an eye for detail and work with a sense of urgency. Ability to work autonomously but also thrive in a highly collaborative corporate culture is a must. Candidate will be based in Colorado. NOTE: Only people currently living in Colorado will be considered for this role. Responsibilities: Office Management - set up and train new employees on administrative tasks; serve as primary point of contact for management of the office; assist receptionist with answering phones, scheduling appointments, pulling files and scanning documents. Client Service - understand the firm's financial solutions, respond to client questions, process documents, call financial vendors, and track money movement. Technology - assist in managing and maintaining software, hardware and CRM, and serve as the onsite go-to person for technically related questions and issues. Marketing Operations - help implement corporate marketing strategies, including setting up webinars, maintaining monthly inventory of event equipment and supplies, and coordinating invitations to prospects. Problem solve one-off challenges and educate team members on updated solution and process. Organize and oversee special projects. Minimum Job Requirements: Three years of financial industry experience preferred Series 65 or comparable licenses preferred Advanced computer skills Associates degree or above Additional Expectations: Highly motivated and deadline driven Ability to organize and prioritize tasks Holds self and others accountable for ensuring that results are achieved Strong communication skills Detail oriented Salary / Benefits Package: Salary to be negotiated based on experience Full benefits package includes health, dental and vision insurance, 401k with generous matching, company profit sharing, parking allowance, and paid vacation and holidays Monday - Friday Daytime Business Hours This is a full-time position.

Senior Helpers - Honolulu-Moanalua is seeking a dedicated Office Coordinator to join our team in Honolulu, HI. This role is essential in ensuring the smooth and efficient operation of our office, supporting both administrative tasks and team members with daily activities. The ideal candidate will have strong organizational skills, attention to detail, and a positive attitude. Part time or Full time availability Responsibilities Provide administrative support, including answering phones, handling correspondence, coordinating schedules, and ensuring timely communication Support billing and payroll functions by preparing invoices, processing payments, assisting with payroll, and maintaining accurate financial records in accordance with company policy. Maintain accurate, organized records for clients, caregivers, and employees. Assist with on-boarding by preparing new hire materials, verifying caregiver documentation, and entering data into home care software. Support client intake and outreach efforts by processing leads, preparing and sending welcome packets, and assisting with newsletters and social media content. Requirements Nurse Aide background strongly preferred Experience in an office environment in an organizational setting preferred. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Team player with a positive attitude and independent work ethic Drivers license required Benefits Competitive hourly wage: $17.00 - $19.00 per hour, paid bi-weekly. Supportive work environment with opportunities for growth. Health and vision for eligible employees 401(k) Mileage reimbursement Flexible work schedule in a professional setting. About the Company Senior Helpers - Honolulu-Moanalua is committed to providing compassionate and professional in-home care services for seniors in the Honolulu area. Our team values respect, dignity, and independence for all clients, and we strive to make a positive difference in the lives of the families we serve. Join us and be part of a caring community dedicated to enhancing the quality of life for seniors in our community.

The Office Coordinator ensures the smooth and efficient operation of ELCCO's office environment by managing administrative tasks, overseeing daily office functions, and supporting company leadership and staff. This role serves as the primary liaison for lease and utility agreements, manages business licensing, coordinates marketing efforts, and oversees office communications tools. The Office Manager plays a critical role in maintaining an organized, professional, and productive workspace while ensuring compliance and supporting the company's brand image.Key Responsibilities: Office Operations: Oversee day-to-day office operations, ensuring a clean, organized, and well-maintained workspace. Develop and maintain office policies and procedures for efficiency and consistency. Lease and Utilities Liaison: Act as the primary point of contact for all lease agreements, building maintenance, and utility services. Ensure all utility accounts and lease agreements are up-to-date and managed effectively. Serve as the liaison for office-related vendor agreements, including IT services and communications tools. Administrative Support: Provide administrative assistance to leadership and staff, including scheduling meetings, managing calendars, and handling correspondence. Coordinate internal communications and ensure timely distribution of important updates. Marketing Coordination: Coordinate and support all marketing efforts, including campaigns, events, and promotional activities. Update and maintain office marketing materials to ensure consistency and professionalism. Oversee company websites and communication tools, ensuring content is current and aligned with branding guidelines. Business Licensing Compliance: Maintain a calendar of all business license expiration dates and ensure renewals are submitted on time. Prepare and submit applications for new business licenses as required. Keep records of all active business licenses and compliance documents. Vendor and Resource Management: Manage relationships with office vendors, suppliers, and service providers. Oversee procurement and inventory of office supplies, equipment, and furnishings. Monitor vendor contracts, ensuring cost-effectiveness and service quality. Financial Administration: Assist with budget management for office-related expenses. Process invoices, expense reports, and purchase orders related to office operations. Event and Meeting Coordination: Plan and coordinate company meetings, events, and training sessions. Ensure meeting spaces are prepared, equipped, and maintained. Human Resources Support: Support onboarding processes for new employees, including orientation and setup of office resources. Technology and Systems Management: Act as the point of contact for IT support, coordinating troubleshooting and maintenance with service providers. Ensure office systems (phones, internet, office software) are functioning effectively. Customer and Visitor Relations: Serve as the first point of contact for office visitors, ensuring a professional and welcoming experience. Handle incoming calls, emails, and inquiries efficiently. Skills and Qualifications: Proven experience as an Office Manager, Administrative Manager, or similar role. Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and office management software. Experience coordinating marketing efforts, including content updates and promotional campaigns. Familiarity with lease agreements, utility management, and vendor coordination. Basic financial and budgeting skills. Knowledge of business licensing processes and compliance requirements. Ability to multitask, prioritize tasks, and meet deadlines. Role Competencies: Organizing Process Management Dealing with Ambiguity Action Oriented Vendor Relationships Physical Requirements and Working Conditions Regular use of computers, phones, and office equipment. Ability to sit or stand for long periods and occasionally lift up to 20 lbs. On-site role with occasional travel for local errands, meetings, or events. Must have a valid driver's license Standard office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Employment Opportunity ELCCO, Inc. is an equal opportunity employer and makes employment decisions based on merit, qualifications, and business needs. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected under applicable law.Disclaimer This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all duties, responsibilities, or qualifications required. ELCCO is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.SUMMARY:Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).ESSENTIAL DUTIES AND RESPONSIBILITIES:• Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.• Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed• Reviews and proofs correspondence/documents for grammar and spelling• Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system.• Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS).• Creates, routes, tracks and follows-up on routine message traffic.• Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave• Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions.• Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS).• Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS)• Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams.• Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals• Traditional administrative/clerical support roles.• Some work is completed without established procedures.NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:• Other duties as assigned.REQUIREMENTS/QUALIFICATIONS:Education and Experience:• High school diploma/GED or equivalent.• Military administrative experience• Four (4) years of secretarial experience.• Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook.• Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors.• Ability to type 60 words per minute• Must be able to effectively communicate orally and in writing• Experience to edit and reformat written or electronic drafts• Experience with office terminology and practices Skills, Knowledge and Abilities:• Ability to work in a support role supporting senior management and team.• Ability to develop effective working relationships across all organizational lines.• Ability to handle information of a highly sensitive and confidential nature.• Ability to prioritize and organize own work to meet agreed upon deadlines.• Ability to work with others as part of a team.PHYSICAL REQUIREMENTS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.WORK ENVIRONMENT:Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES:None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Job Description PAY RANGE: $15.95 an hour HOURS: 9am-4pm The Student Clerk will provide essential administrative support to ensure efficient operation of the office. This role involves performing a variety of tasks including data entry, filing, scheduling appointments, and managing communications. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with a positive attitude. ESSENTIAL FUNCTIONS: Office Management Maintain a clean, organized, and welcoming office environment. Monitor and order office supplies as needed. Administrative Support: Answer and direct phone calls, take messages, and handle correspondence. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in the preparation of regularly scheduled reports. Data Management: Enter and update data in databases and spreadsheets. Maintain filing systems both electronically and physically. Retrieve information as requested from records, emails, and other related documents Communication: Greet and assist visitors, clients, and employees with professionalism. Handle incoming and outgoing mail and packages. Communicate with clients and staff to provide information and assistance. Project Assistance: Support team members with various administrative tasks and projects. Coordinate and assist with event planning and execution. QUALIFICATIONS: Skills & Knowledge: Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Familiarity with office equipment such as printers, copiers, and fax machines. Proven experience as an administrative clerk or in a related role. Proficient in MS Office (Word, Excel, PowerPoint) and office management software. Education & Training: High school diploma or equivalent; additional education or certifications in office administration or related fields is a plus. Preference given to individuals enrolled and attending University of Hawaii at Mānoa Preference given to students who qualify for Federal Work Study WHY THE Y?: Free Y membership with employment Referral bonuses - Y employees can earn cash or Y credit bonuses for referring a new hire* Up to 60% discounts for yourself, family, and even your siblings on Y programs, camps, preschool, childcare, and more. Child Protection Commitment The YMCA requires all staff to share responsibility for preventing child abuse by upholding professional boundaries, completing mandatory Praesidium training, and reporting concerns. All candidates must successfully complete a comprehensive background screening, including criminal and sex offender checks. *See job opportunities page for full details Powered by JazzHR 7rRzsuJFVN

PURPOSE STATEMENT: Under the daily/routine supervision of the Supervisor, Administration, performs a variety of administrative duties and support. Responsibilities ESSENTIAL JOB FUNCTIONS/ RESPONSIBILITIES Coordinates, develops, and implements general office activities for the effective and systematic processing of data and paperwork. Provides administrative support. Completes tasks relevant to overall administration/operations support including, but not limited to: Handling all incoming calls; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail; Organizing and maintaining files and logs to include personnel files, compliance training records, truck files, keep jurisdictional holder files, customer information; Processing invoices, expense reports, p-card statements, and bad debt reports; Accurately preparing routine forms, memoranda and other business correspondence and documents; Composing routine correspondence and other documents; Responding to outside requests with supervision and guidance from the Operations Superintendent. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles p-card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Handles employee-related issues for personnel as directed by Supervisor, Administration, such as vacation/leave requests, timesheet/paycheck matters, change of status/address, training requirements, etc.; monitors vacation/leave requests and reconciles. Maintains monthly events calendar, schedules safety meetings, and maintains the weekly callout list. Compiles, prepares, or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments and may assume their duties in their absence. Administers petty cash fund to include payment for meal allowance requests and per diem vouchers. Responsible for the administration and control of the Petty Cash Fund. Performs as Payroll Coordinator, ensuring proper coding, accuracy, and timely submission of time sheets; resolves issues with the Payroll Administrator. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Performs all other related duties as instructed by supervisor/manager. Qualifications JOB QUALIFICATIONS: Required Education and/or Work Experience: Two-year business college degree with approximately three years' administrative experience. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and scheduling and financial systems such as ORCOM, Great Plains, Cargas, and CIS. Good basic math skills and statistical typing. Proficient with all types of office equipment. Preferred Education and/or Work Experience: Prior experience in a utility/service-related industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license.

The authorized level of the position is Secretary II. Applications are being accepted down to the Secretary I in the event of recruiting difficulties. Salary Range: Secretary I, SR-12: $3,748.00 per month Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGen. Clerical Exp. (Yrs) Spec. Clerical Exp. (Yrs) Total Exp. (Yrs) Secretary I0.51.01.5 Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. Typing Requirement: This position requires applicants to type at 40 net words per minute. Lifting Requirement: This position requires applicants to lift and carry objects weighing up to 25 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck). Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you choose "None of the above" as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you chose "None of the above" as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * None of the above. 06 SELF-CERTIFICATION FOR TYPING: Applicants must be able to type at a rate of 40 net words per minute. I understand that my ability to type may be evaluated by the appointing authority, and that the Department of Education Office of Talent Management reserves the right to test me. Are you able to type at a rate of 40 net words per minute? * Yes * No 07 LIFT/CARRY OBJECTS REQUIREMENT: Applicant must possess the ability to lift and/or carry objects weighing up to twenty five (25) pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck). Do you possess the ability to lift and/or carry objects weighing up to 25 pounds assisted by another person and/or use of equipment (e.g., hoisting equipment, hand truck)? * Yes * No 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other documents that verify you meet the minimum qualification requirements must be submitted with your application. If these documents are NOT received, your application may be rejected. * My documents are attached to this application. * My documents were attached to a previously submitted application. * I may or may not submit my documents at a later date. I understand that my application will be evaluated based on the information available at that time. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************