Office clerk jobs in Indianapolis, IN - 127 jobs

Nmble Medical has partnered with a leading pediatric dental practice dedicated to providing exceptional oral healthcare in a fun, caring, and comfortable environment for children. We believe in creating a positive experience for every family that walks through our doors, and our team is the key to making that happen. We are seeking a dynamic and experienced Front Office Manager to join our team and help us maintain our high standards of patient care and operational excellence. Key Responsibilities Assist in managing, training, and mentoring front office staff, including receptionists and scheduling coordinators. Foster a positive and collaborative team environment. Serve as a point of contact for patient inquiries, concerns, and feedback. Ensure a warm, welcoming, and professional atmosphere for all patients and their families. Oversee the patient scheduling system to optimize schedules. Manage and troubleshoot scheduling conflicts, cancellations, and no-shows. Assist with verifying patient insurance coverage, processing claims, and managing patient accounts. Handle financial arrangements and ensure accurate billing procedures. Maintain and organize patient records in compliance with HIPAA regulations. Identify opportunities to improve front office workflows and efficiency. Develop and implement protocols to enhance the patient experience and operational effectiveness. Generate and analyze reports on key performance indicators. Qualifications Minimum of 3-5 years of experience in a dental or medical office setting. Strong knowledge of dental practice management software (e.g., Dentrix, Open Dental, Eaglesoft). Familiarity with dental insurance plans, billing codes (CDT), and claims processing. Excellent communication, interpersonal, and problem-solving skills. Proven ability to lead and motivate a team. Proficient with Microsoft Office Suite (Word, Excel, Outlook). A friendly, patient, and professional demeanor, especially when interacting with children and parents. The Front Office Manager will work closely with the Practice Manager to oversee the day-to-day administrative and front office operations of the practice. This role is crucial in ensuring a seamless patient experience from scheduling to check out. The ideal candidate will be a highly organized, detail-oriented leader with excellent communication skills and a passion for working with children and their families.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a temporary/PRN position working various shifts as needed between Monday-Saturday, 6:30am-8:30pm. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

Title/Role: FL-DBPR-CTMH-Office Clerk Worksite Address: 2601 Blair Stone Road Tallahassee, FL 32301 Max Pay Rate: $19.38 Work Arrangement: Hybrid Engagement Type: Contract NOTE: Applications with resumes in PDF Format will be automatically rejected. Only Word format resumes will be considered. Short Description: FL-DBPR-Condominiums, Timeshares and Mobile Homes - Office Clerk / Data Entry (short term assignment) Complete Description: FL-DBPR-Condominiums, Timeshares and Mobile Homes - Office Clerk / Data Entry Pay Rate: $19.38hr / Vendor Rate: $25.19hr WORK ENVIRONMENT: Office cubicle, can be remote once trained CANDIDATE RESPONSIBILITES: * Monitoring an email inbox for submission of SIRS. SIRS may also be submitted to the Department by mail and will be scanned and sent for filing. * Combine submitted SIRS with the corresponding online form submission. * * Verify that certain data provided on the SIRS and corresponding form match with the condominium registration on file with the Department. * When the information is verified, save the combined document in the appropriate place. * If the information is incorrect, escalate the issue to Department staff who will attempt to reach out to the constituent and correct the information. * Review the list of condominiums registered with the Florida Department of Business and Professional Regulation but are not listed as recorded with the County where they are located. * Reach out to the Counties to gather the list of recorded condominiums, either on public facing websites or by contacting the County. * Update Department staff after cross checking Department and County lists. * Work with Department staff to correct condominium filing information. SKILLS/EXPERIENCE: * Excellent Data Entry * Administrative office experience * Microsoft Word * Microsoft Outlook * Microsoft Excel * Experience using DBPR Versa Regulations (preferred)

Job Site: Elwood Haynes Elementary School Hours/Days: 35 hours per week, 190 days (10 months) Hourly Rate: $15.71 per hour Benefits: Group insurance programs, PERF, paid leave days Responsibilities: Assist teachers and students in obtaining materials from the media center. Facilitate technology needs and assist in computer labs. Assist Media Specialist with clerical/secretarial tasks. Conducts inventory and generates final reports. Supervises students in the media center as needed. Assist students in the use of and troubleshooting of computers. Minimum Qualifications: High School Diploma or equivalent. Some college level training preferred. Library and/or classroom experience preferred. Deadline to receive applications is Friday, January 23, 2026 or until filled. Posting may extend until position is filled.

A proud member of the Elevance Health family of companies, Paragon Healthcare brings over 20 years in providing life-saving and life-giving infusible and injectable drug therapies through our specialty pharmacies, our infusion centers, and the home setting. Administrative Clerk II - Paragon Healthcare Schedule: Monday - Friday; 9:00am - 6:00pm Central Hybrid 1: This role requires associates to be in-office 1-2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered if candidates reside within a commuting distance from an office. Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law. The Administrative Clerk II is responsible for performing routine but varied clerical duties following standard procedures. How you will make an impact: * Makes and receives phone calls to exchange information to accomplish tasks. * Contacts customers, suppliers and/or company associates to exchange information. * Receives, sorts, and distributes incoming mail and email communication. * Sets up and maintains records, logs, and files. * Receives, classifies, reconciles, consolidates, and summarizes documents and information, as well as processing and coding them. * Compiles regular and special reports using established formats and procedures. * Scans claims, correspondence, and other related documents, and may maintain equipment. * Flags quality issues as they arise while completing and maintaining production logs. * It is an expectation of the role to use basic office equipment. Minimum Requirements: * Requires a H.S. diploma or equivalent and a minimum of 2 years of related work experience; or any combination of education and experience which would provide an equivalent background. For candidates working in person or virtually in the below locations, the salary* range for this specific position is $18.66 to $27.98 Locations: Chicago, Illinois In addition to your salary, Elevance Health offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the company. The company is fully committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, and local pay equity laws. * The salary range is the range Elevance Health in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health. Who We Are Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. How We Work At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few. Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws. Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Join the V3 Team and elevate your career! We are seeking an Office Coordinator for our Indianapolis office. This is a full-time, hourly position with benefits. You must possess strong interpersonal and communication skills, as the role involves interaction with both internal team members and external clients. In addition, the successful candidate must be able to manage multiple tasks and activities simultaneously. About Us V3 is more than just a place to work. It is a place where you can make an impact, build your skills, create your path and dive into meaningful, rewarding work that is challenging, inspiring and fun! As a civil engineering consulting firm, we transform communities. Our diverse array of specialties includes civil engineering, natural resources, environmental, planning, landscape architecture and surveying services. We believe in excellence in all we do and have an unwavering commitment to success. We have over 450 employees, with offices in six states and one in Canada. We are a growing firm and that creates exciting opportunities for our staff. What you bring Excellent verbal and written communication skills. Exceptional organizational skills and attention to detail. Strong problem-solving abilities and multitasking skills. Ability to work independently, take initiative, set priorities, and complete projects. Excellent proofreading and editing skills. Ability to collaborate effectively under deadline pressures and adapt to changing priorities. Strong client service orientation. Key Responsibilities Perform general front desk office duties. Provide support for technical projects. Manage contracts, add leads and run reports from the Vantagepoint database. Process mail and courier transmittals. Handle Regional and Group Leaders credit card reports. Assist with planning and organizing office events. Assist with travel arrangements for staff members. Prepare materials, conference rooms for meetings. Maintain office calendar to assist with scheduling. Provide back-up support to other areas as needed. Assist with fleet and office maintenance. Assist Human Resources with employee onboarding. Qualifications 1-3 years of relevant support experience. Associate's degree or equivalent certification/experience. Advanced skills in Microsoft Office Suite. Notary Public Certification (or willingness to obtain). Benefits Competitive salary, robust benefits package, and performance-based bonuses Health savings Account with V3 funding contribution Retirement plan with up to 6% company match Paid time off, holidays, and volunteer paid time off Professional development opportunities Collaborative and supportive work environment Explore our website at ************ to learn more about us! Join Our Team! If you are ready to join a growing firm with a vibrant culture, where you can take your career to the next level, submit your resume today! V3 IS AN EQUAL OPPORTUNITY EMPLOYER: disability / veteran

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Administrative/General Clerk to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Indianapolis, Indiana. The Administrative/General Clerk will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Great Lakes Region in the states of Illinois, Michigan, Ohio, Indiana, Minnesota, and Wisconsin. Responsibilities include, but will not be limited to: Provide executive and administrative support. Provides clerical, technical, and administrative support to the staffing program. Reviews pre-employment documentation for completeness and accuracy. Provides exceptional customer service by responding to inquiries concerning HR services, procedures, alternatives and requirements via telephone and email. Conducts HR Internet searches, prepares a variety of reports, enters data, and completes forms using a government computer and office automation software. Work with staff and client in a professional, tactful, diplomatic manner, with a positive attitude. Attend all mandatory training, in-services, company, and client meetings. Other duties and/or tasks as assigned on an as-needed basis. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Required Experience or Knowledge of the following technologies/functions: High School Diploma or equivalent. Proficient with Microsoft Office Suite Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

3rd Shift Schedule Sunday - Thursday 11:59pm - 8:30am *Candidate must be open to working Holidays *Candidate must be open to working OT Quality candidates possess the following skills/experience: Computer skills Warehouse understanding & experience Customer service skills Physical Labor Attention to detail Organizational skills Problem-solving Responsibilities Include the following. Other duties may be assigned. Checks in all drivers. Prepares receiving documents for warehouse and confirms receipts into computer. Enters all manually received orders and/or changes into computer system. Edits and ensures accuracy of all inbound and outbound paperwork and signs out drivers. Communicates shipping and receiving concerns and/or problems to customer service, carrier, or vendor. Prepares shipping documents for warehouse and confirms shipments into computer. Supplies warehouse with lot and location information as needed. Updates computer with location and hold status changes. Sorts, files, and mails completed paperwork. Enters data into vendor's site for shipping orders. Various other and special projects as directed. Responsible to report food safety and quality problems to their supervisor Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Work Location: In person

**Hybrid:** This role requires associates to be in-office **1 - 2** days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered if candidates reside within a commuting distance from an office. **Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.** A proud member of the Elevance Health family of companies, Paragon Healthcare brings over 20 years in providing life-saving and life-giving infusible and injectable drug therapies through our specialty pharmacies, our infusion centers, and the home setting. **Schedule:** Monday - Friday; Anytime between 9:00am - 6:00pm The **Administrative Clerk I** provides routine administrative and operational support to ensure efficient and accurate execution of routine processes. **How you will make an Impact:** + Performs a variety of clerical tasks such as data entry, record maintenance, document processing, and handling customer or internal communications, including phone calls, depending on the department's specific needs. + Organizes and maintains files, enters and retrieves data, and manages document handling task as needed. + Ensures compliance with HIPAA and HITRUST information security standards to protect client data. + Utilizes proprietary software systems to access information and may track and validate process exceptions, load reports and invoices, and monitor batch jobs. + It is an expectation of the role to use basic office equipment. ** ** **Minimum Requirements:** + Requires H.S. diploma or equivalent Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health. Who We Are Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. How We Work At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few. Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws. Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Course Admin Clerk needs 2+ years. experience Course Admin Clerk requires: A learning organization Training administration Customer service · Knowledge of and experience with learning management systems · Experience in Microsoft Office suite · Team-oriented but self-motivated and able to work with minimal supervision · Demonstrated attention to detail, strong quality focus, and well organized · Successful prioritization of work requirements and multitasking, as necessary · Analytical and problem-solving skills · Client focused to build and maintain professional working relationships · Ability to remain flexible and adaptable to constant change · Effective oral and written communication skills with clients, leadership and team members Course Admin Clerk: Responsible for physical set up of onsite/offsite rooms, including configuring tables, setting materials, and equipment setup Collect and return materials to storage after class Ensure facility is prepped with quality and client standards are maintained Troubleshoot audio visual equipment issues in training rooms Maintain course/curriculum information within Learning Management System (LMS) Provide onsite point of contact for course owners and class participants for service support Manage event activities including class adds, class cancellations, advertising, enrollments, confirmations, waitlists, facilities scheduling, class close out activities, and reporting Enroll students and maintain course rosters for all scheduled courses Enter student attendance records into computer database and provide appropriate reports on attendance to supervisor and/or client Maintain and record class evaluation information Perform data entry support as it relates to learning administration as needed

Responsibilities Ensures the telephone is answered in a timely and professional fashion. Helps ensure efficient and profitable operations by seeking patient referrals, maintaining equipment, utilizing supplies cost-effectively, and posting patient charges accurately. Ensures all insurance is verified and communicated to clinical staff and patients. Ensures all financial obligations are communicated with the patient and properly noted for each procedure. Ensures all accounts are properly credited when payment is received. Follows scheduling guidelines to ensure a manageable and profitable schedule for the dentist and hygienists. Actively participates in recall program to ensure goals are achieved. Qualifications High school diploma Have strong communication skills Have an eagerness to learn and grow Must pass a background check and drug screen

SUMMARY OF RESPONSIBILITIES: Review and verify initial intake information from Third-Party Administrator (First Advantage) for completeness and accuracy. Ensure compliance by reviewing required qualification documents, license renewals, physicals, and Clearinghouse records. Coordinate and assist in facilitating Wheaton-Bekins random drug testing program with First Advantage ESSENTIAL RESPONSIBILITIES: Review new applications via First Advantage. Review all necessary driver qualification paperwork, recover all necessary information, and required forms to conclude driver qualification process. As part of the review process, ensure that all driver license restrictions are in accordance with Wheaton policy. Contact agents/drivers with deficient paperwork, recover all necessary information, and required forms to conclude driver qualification. Administers federally required random drug/alcohol testing. Distributes driver names for testing to agents and traffic. Assure drivers are drug/alcohol tested during quarter selected, collect and record. Maintains and assists in communication of expiring Driver license and physical renewals. Processes driver renewals for driver licensing and physicals in accordance with FMCSA. OTHER FUNCTIONS: Maintaining the continuous compliance of driver qualification files in First Advantage. If a file is non-compliant, ensure that they are brought to compliance. Maintain accuracy in all facets of this important job requirement. ESSENTIAL FUNCTIONS: Must have the ability to sit at a desk and in front of a computer for long periods of time. Physical presence in office is required as required by Wheaton policy. While performing the duties of this job, the employee is regularly required to talk or hear. Must have the ability to handle stress. The employee is occasionally required to sit, stand and walk; use hands to finger, handle and feel; and reach with hands and arms. Specific vision abilities required by this job include appropriate vision needed to read a computer screen, paper forms and correspondence. REQUIRED EXPERIENCE: Excellent verbal and written communication skills. Excellent telephone etiquette. Proficiency in Microsoft office tools is a requirement for this position. Computer proficiency and the ability to type at least 35 wpm. REQUIRED EDUCATION: High school education or equivalent. SAFETY HAZARDS OF THE JOB: This position is an in-office position with minimal hazards. General in-office working conditions with stooping, moderate filing with occasional lifting of cartons up to 30 pounds unassisted. This does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this . The employer has the right to revise this at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time for any reason.

The Executive Office Administrator provides high-level administrative and operational support to executive leadership, ensuring the efficient operation of the office and seamless coordination across internal teams and external partners. This role requires exceptional organization, sole discretion, and fluency in Portuguese, enabling effective communication in a fast-paced, executive environment. Provide direct administrative support to executive leadership, including calendar management, meeting coordination, travel arrangements, and correspondence Act as a trusted liaison between executives, internal teams, clients, and external partners Prepare executive materials such as reports, presentations, agendas, and meeting notes Support leadership priorities by tracking action items, deadlines, and follow-ups Oversee day-to-day office operations, ensuring a professional, organized, and efficient work environment Manage office logistics, supplies, vendor relationships, and facilities coordination Ensure adherence to company policies and operational standards Assist with internal events, leadership meetings, and company initiatives Handle sensitive information with a high level of confidentiality and discretion Exercise sound judgement in prioritizing tasks and managing competing responsibilities Perform other duties as assigned to ensure smooth operation in the office Qualifications Qualified Candidates will meet the following expectations: Bachelor's degree, Business Administration or relevant experience Communicate effectively in both English and Portuguese, verbally and in writing Proven experience in an executive administrative, office management, or senior administrative role Strong organizational, time management, and problem-solving skills Excellent written and verbal communication abilities High level of professionalism, discretion, confidentiality, and attention to detail Proficiency with office productivity tools (email, calendars, documents, spreadsheets) Ability to work independently, anticipate needs, and adapt to changing priorities

Cornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Construction Management Services firm that is dedicated optimal performance and leadership to our customers and communicates. Established since 2013. Cornerstone Construction Participates in E-Verify, drug-free workplace and background screening each employee as a preplacement requirement. Our employees enjoy a work culture that promotes an environment of growth and development for our employees were practices, creativity and ideas are encouraged. As a part of our efforts to provide high quality and expectational services to our clients and community that we serve, Cornerstone is looking to bring on board a dedicated Construction administrator to join our team in our Indianapolis office. This excellent candidate will support the daily operations of the office. The ideal candidate has prior work history in construction, contracting, and /or related field. The ideal candidate is also high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Duties & Responsibilities include, but not limited to: Basic Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Keep Track of documents, and meet deadlines, pre-quality subcontractors. Liaison: Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies. Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Establishes and maintains basic project control logs. Reviews and enters data from timesheets and daily tickets for job cost tracking. Saves and maintains data in company cloud system. Aids estimating team as needed including potential bid opportunities and bid preparation. Assists Human Resources with hiring and orientation process. Assists safety team in administration duties. Assists payroll department with data entry and reporting. Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner's representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information. Additional duties as assigned. Requirements: Excellent organizational and interpersonal skills . Must be detailed oriented, punctual, and work well within a team. Initiate tasks and execute accurately. Ability to administer several tasks independently and concurrently. Team player with self-confidence and professional presence. High degree of maturity and business judgment. Possess a positive High-energy attitude and work ethic. Ability to assess and prioritize multiple tasks, projects, and demands. Strong verbal and written communication skills. Proficiency in Microsoft Office (especially MS Word, Excel and PowerPoint, Teams, etc.) Excellent organizational and interpersonal skills. Passionate, self-motivated, and dedicated to high-quality work. 5 years' experience as an administrative assistant, secretary or receptionist minimum Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) A "Together WE Win" Team Player attitude a must! Minimum 1-2 years' project/construction administration experience preferred. 2-year College preferred Cornerstone Construction benefits include completive salary, health care benefits, paid time off, Holiday, & vacation time, retirement savings/ 401k and professional development, team events, etc.

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

Job Information State of Tennessee Job Information Opening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$2,896.00 - $4,331.00Salary (Annually)$34,752.00 - $51,972.00Job TypeFull-TimeCity, State LocationMemphis, TNDepartmentCorrection LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, PROBATION AND PAROLE FIELD SUPERVISION DIVISION, SHELBY COUNTY This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position Qualifications Education and Experience: Education equivalent to graduation from a standard high school. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority; 2. Agree to release all records involving their criminal history to the appointing authority; 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check; 4. Submit to a review of their status on the Department of Health s vulnerable persons registry. Overview Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact. Responsibilities * Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate. * Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information. * Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks. * Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information. * Inspects office equipment to ensure proper working condition. Competencies (KSA's) Competencies: * Manages Ambiguity * Nimble Learning * Communicates Effectively * Interpersonal Savvy * Decision Quality Knowledges: * Customer and Personal Service * Clerical * English Language * Mathematics Skills: * Active Learning and Listening * Reading Comprehension * Social Perceptiveness * Time Management * Writing Abilities: * Oral Comprehension & Expression * Speech Clarity & Recognition * Written Comprehension * Memorization Tools & Equipment * Computers * Copier/Scanner/Fax Machine * Various Office Equipment (i.e. Postage Meter, Laminating Machine) * Telephone * Audio & Visual Equipment

True Brands™ is a leading global designer and supplier of beverage lifestyle accessories. We're known for our innovative product development, cutting-edge in-house design, and top-tier customer service. With a diverse range of brands, we pride ourselves on delivering exceptional quality, on-trend aesthetics, and outstanding customer satisfaction. True Brands is currently seeking an on-site Administrative Coordinator to provide administrative and operational support at our Indianapolis distribution center to ensure smooth day-to-day business operations. This role supports internal teams through scheduling, communication, document management, and coordination of key administrative processes. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities Greet visitors and manage guest sign-in procedures. Assist with onboarding and offboarding processes including assisting with the completion of any required company documentation, perform e-Verify tasks, and coordinate equipment and access needs. Schedule interviews, coordinate candidate visits, and send confirmations. Track training completion and certifications. Support offboarding checklists (badge return, equipment return, access removal). Coordinate office operations such as supply ordering, vendor communication, and facility-related needs. Maintain accurate records, files, and documentation, ensuring confidentiality and organization. Assist with customer invoice processing. Help coordinate company events, team meetings, and internal projects. Help with process documentation (SOPs, checklists, training guides). Assist with audits and compliance documentation. Support management with project coordination and follow-ups. Provide general support as needed to ensure smooth team operations. Identify opportunities to improve administrative processes and implement more efficient workflows. Qualifications High school diploma required; Associate or Bachelor's degree preferred. 2+ years of administrative, office coordination, or executive support experience. Strong organization and time-management skills with attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and/or Google Workspace. Ability to handle sensitive information with discretion and professionalism. Comfortable working independently and taking initiative. Compensation & Benefits: $18 - $22 per hour 40% employee discount on most products Health, Dental, Vision, and Life Insurance, 401k with employer match Large supplemental insurance offerings such as accidental policies and discounted pet insurance plans FSA General Purpose Healthcare and Dependent Care Growth and development opportunities Excellent work/life balance PTO 8 Paid Holidays per year 1 Floating Holiday per year Company events True Brands is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other legally protected status. We are committed to providing a diverse and inclusive workplace where all employees are respected and given equal opportunities to succeed. We believe that our differences enrich our company culture, promote innovation, and enable us to better serve our customers. True Brands is dedicated to creating an environment free from harassment, intimidation, and retaliation and we expect all employees to treat each other with respect and professionalism. E-Verify True Brands participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. To learn more about your rights and responsibilities please visit: E-Verify: Employee Rights & Responsibilities EEOC True Brands is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other legally protected status. We are committed to providing a diverse and inclusive workplace where all employees are respected and given equal opportunities to succeed. We believe that our differences enrich our company culture, promote innovation, and enable us to better serve our customers. True Brands is dedicated to creating an environment free from harassment, intimidation, and retaliation and we expect all employees to treat each other with respect and professionalism.

Responsibilities Works independently in providing various clerical services to their assigned unit. Processes physician's orders and works collaboratively with many departments to schedule patient tests and appointments to expedite patient diagnoses and treatment. Required to contact and interact with other facilities in order to arrange appointments, tests, and transfers. May monitor telemetry rhythms for pertinent changes in fetal or cardiac rhythms and interprets rhythms and keeps nurse informed of life threatening arrhythmias. Technician/Clerks are responsible for monitoring blood pressure and oxygen sats and reporting changes to appropriate nurse. Records pertinent patient information and rhythm strips in the clinical record. Will assist with basic patient daily living needs, such as; personal hygiene, grooming, dressing, transferring, eating, etc. Consistently acts as a focus of communication for internal/external customer service. Performs computer operations accurately and efficiently. Initiates and maintains admission, discharge, and transfer information. Responsible for accurate billing/charge entry. Qualifications Requires the ability to read and write well enough to follow detailed procedures and perform basic mathematics Requires knowledge of office procedures and equipment Requires the ability to read telemetry monitor strips and interpret life threatening arrhythmic conditions Requires knowledge of basic medical terminology Requires high school education or equivalent Prefer six to twelve months of clinical/clerical experience in an acute care setting and at least three months experience as a nursing assistant or ward clerk Benefits We believe that work-life balance is critical to fulfilling our values of excellence and service. That's why we offer flexible scheduling, competitive compensation, bonuses and discounts for you and your family. In addition to health, vision and dental insurance; a few of the benefits available at HCH include: Continuing education scholarships Generous paid days off (PDO) - with the option to rollover unused hours each year Employer funded pension Working Hours - Full-Time - 7A-7:30P - Works three, 12 hour shifts per week - Holiday rotation

Full-time Description Centurion Land Title is seeking an organized and detail-oriented Office Administrator to support the smooth execution of real estate closings. In this role, you'll help ensure every transaction is handled with accuracy, efficiency, and professionalism. Ideal for individuals who thrive in a fast-paced, customer-focused environment, this position plays a crucial role in managing closing documentation, coordinating with clients and vendors, and supporting internal teams. You'll serve as a vital connection between title production and escrow operations to keep everything moving and everyone informed. Essential Responsibilities Provide administrative support throughout the escrow and title closing process. Manage files after title production, preparing transactions for closing. Gather necessary documentation to clear title issues, such as payoffs, judgments, utility bills, and other required materials. Communicate with clients, agents, lenders, and vendors to obtain missing information and ensure file completeness. Review incoming orders and maintain accurate, detailed file notes. Complete and send out Closing Protection Letters (CPLs) when needed. Distribute title commitments and closing documents to all relevant parties in a timely and accurate manner. Share lender title packages, including CPLs, fee breakdowns, commitments, and wire instructions. Ensure all required data for closing is received, such as seller info and payoff authorizations. Cross-check title commitments and purchase agreements for consistency and accuracy. Perform title curative tasks to resolve discrepancies and reach "clear to close" status within five days of title commitment. Order and review essential legal documents such as: - Deeds (e.g., Quit Claim Deeds) - Power of Attorney forms - Corporate records and business entity authorizations Input and track key information in title software systems, including: - Surveys and special assessments - HOA fees and transfer costs - Property tax statements - Home warranty details Maintain positive, effective communication with all parties involved-buyers, sellers, attorneys, agents, lenders, and internal staff. Requirements Knowledge, Skills and Abilities Experience in real estate, title, or escrow preferred. Strong organizational and time management skills. High attention to detail with the ability to spot discrepancies and follow through. Excellent verbal and written communication skills. Comfortable using Microsoft Office and real estate/title software. Friendly, professional demeanor with a customer-focused approach. Experience and Training High school diploma required, some college preferred. Prior experience in administrative, real estate, escrow, or title roles is strongly desired. Physical Demands and Work Environment Physical Demands: Primarily desk-based role with regular computer use. Occasional lifting of files or office supplies (up to 20 lbs). May require standing or walking during office tasks or meetings. Work Environment: Standard office setting with regular in-person attendance. Collaborative, fast-paced environment. Climate-controlled workspaces with standard office equipment. Interactions with clients, agents, and internal departments daily. Job Dimensions Daily interaction with real estate professionals, clients, attorneys, and internal teams. Collaborates closely with escrow officers, title production, and administrative staff to keep transactions moving efficiently. We offer a comprehensive Strong Total Rewards benefits package designed to support the well-being and success of our employees. Health & Wellness: Enjoy comprehensive health insurance plans, including medical, dental, and vision coverage, to keep you and your family healthy. Retirement Savings: Take advantage of a 401(k) plan with company match to help you plan for your future. Paid Time Off: Benefit from paid vacation, holidays, and personal time to ensure you maintain a healthy work-life balance. Professional Development: We support your growth with training, education, and opportunities for career advancement. Employee Assistance Program (EAP): Access confidential counseling and support services for personal or professional challenges. We're committed to providing our employees with the tools and resources they need to thrive both personally and professionally. Centurion Land Title is an affiliate company of Ruoff Mortgage. Ruoff Mortgage reserves the right to modify, interpret, or apply this in any manner the company desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities. While we thank all candidates for your interest in our company, only those selected for interviews will be contacted. Ruoff Mortgage is an equal opportunity employer.