Office clerk jobs in Irondequoit, NY - 63 jobs

Postal Service Mail Room Clerks: Work behind service counter. Sort and distribute mail. May be required to lift heavy parcels and packages. Accept incoming and then process, sort, and deliver it to the proper recipients. CALL: ************** Hours of Operation: Monday - Thursday: 10:00 a.m. - 6:00 p.m. Friday: 11:00 a.m. - 3:00 p.m. Saturday and Sunday: Closed Eastern Standard Time. Additional Information All your information will be kept confidential according to EEO guidelines.

With a thoughtful and hands-on approach, we offer a wide range of services such as dog walking, pet sitting, day care and dog training. Our team of dedicated dog walkers and daycare handlers are eager to provide your best friend with the care, attention and exercise they need to live their best lives all while having tons of fun.

Job Description Are you looking to start a rewarding career in local government... Ontario County is seeking qualified Typist and Office Specialist I applicants for openings in jurisdictions across Ontario County. Jurisdictions under the Ontario County Department of Human Resources include Ontario County, its Cities, Towns, Villages, School Districts, the Finger Lakes Community College and the Board of Cooperative Educational Services. A civil service exam is required for Typist/Office Specialist I and applications are accepted on a continuous basis. Applications received or postmarked by the first Wednesday of the month will sit for the exam on the third Wednesday of the month. Residency Requirements: Candidates must have been legal residents of Ontario, Livingston, Monroe, Seneca, Steuben, Wayne, or Yates County for at least one month immediately preceding the examination date. Minimum Qualifications: Either: 1. Graduation from high school or possession of a high school equivalency diploma; OR 2. One year of clerical experience that involved typing. Note: An advanced education degree received may substitute for (1) or (2) above. DO NOT APPLY ONLINE THROUGH THIS JOB BOARD FOR THIS EXAM. APPLY ONLINE AT ******************************************* EOE Powered by JazzHR hHhWQA

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 01/21/26 Applications Due02/04/26 Vacancy ID207799 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPYes AgencySUNY Brockport TitleOffice Assistant 1 (Keyboarding) Undergraduate Admissions NY HELPS Occupational CategoryClerical, Secretarial, Office Aide Salary Grade06 Bargaining UnitASU - Administrative Services Unit (CSEA) Salary RangeFrom $36232 to $36232 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Monroe Street Address 350 New Campus Drive City Brockport StateNY Zip Code14604 Duties Description JOB FUNCTIONS Essential Functions: Processes all student applications for prospective applicants Responds to office emails Scans and processes student documents to their application Supports other office staff with various responsibilities as needed Answers overflow calls received on main office number Processes incoming mail Minimum Qualifications Minimum Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): There are no minimum education or experience requirements for this title. COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS): Candidates must have permanent appointment in an Office Assistant 1 (Keyboarding) NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 1 (Keyboarding) Full-Time, Brockport location. Preferred Qualifications: Works proficiently with Microsoft Word, Outlook, Access, and Excel Possesses good interpersonal and communication skills Ability to multi-task and prioritize work Ability to communicate basic information clearly and politely by telephone and in person Ability to work in a team environment Ability to work with a culturally diverse population Additional Comments This position is not eligible for visa sponsorship. Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by February 4, 2026. Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position. Some positions may require additional credentials or a background check to verify your identity. Name Ezgi Erdogan Telephone 1585395135 Fax ************** Email Address ********************** Address Street 350 New Campus Drive City Brockport State NY Zip Code 14420

Are You Ready for an Adventure in Healthcare? At Med-Scribe, Inc., we're thrilled to offer an exciting opportunity for experienced Medical Secretaries to join the float team for primary care offices at one of Rochester's most prestigious teaching hospitals. If variety is the spice of life, this role will keep your career flavorful! As a Float Medical Secretary, you'll enjoy the satisfaction of working with new teams, in diverse settings, and managing a wide range of administrative tasks - from patient scheduling to medical records management. Each day brings fresh challenges and opportunities to learn something new, all while sidestepping the office politics that can sometimes drain your energy. Instead, you'll focus on what you love: supporting patient care through excellent administrative service. Why Float as a Medical Secretary? Never a Dull Day: Each shift presents new challenges, allowing you to avoid the monotony of a fixed routine. Bad days rarely repeat themselves. Expand Your Horizons: Floating enables you to build connections across the organization, making you a well-rounded and adaptable professional. Growth Opportunities: After a 6-month commitment, you may have the option to be hired on for enhanced benefits, including tuition reimbursement for you and your family. Mileage Reimbursement: Though travel outside Monroe County is rare, usually once every 3-4 weeks, we've got you covered. These Openings Are: Full-time, Day Hours: Monday to Friday, 40 hours guaranteed Compensation: $19/hr Direct Hire: Stability and long-term potential with our client Comprehensive Benefits: Medical, Dental, Vision and Pet Insurance, paid holidays, PTO, vacation pay, weekly pay, 401K with employer match Responsibilities Include: Greeting and registering patients, ensuring smooth check-in and check-out processes Managing appointment scheduling and patient flow Handling phone calls, patient inquiries, and coordinating with clinical staff Utilizing an EMR System to update and maintain patient records Assisting with insurance verification and billing tasks Ensuring a welcoming and organized environment for patients and staff

Temp To Full-Time Beyond TalentEdge is recruiting for a Secretary for a local healthcare system. We are seeking a detail-oriented and service-driven individual to join our team as a Secretary. This role plays a key part in supporting our patients and clinical teams by ensuring timely and accurate delivery of the Important Message from Medicare (IMM). A strong focus on customer service and daily mobility is essential, as the position requires significant walking and face-to-face interaction with patients. Responsibilities: Run and review daily reports in the EPIC electronic medical record system to identify patients requiring the Important Message from Medicare (IMM) form. Filter and organize report data to prioritize outreach. Communicate with the Social Work team to confirm discharge plans and patient status. Personally visit hospital units to deliver and obtain patient signatures on the IMM form. Accurately document the delivery and acknowledgment of IMM in the medical record. Maintain and update an Excel tracking spreadsheet with status information and patient details. Provide exceptional customer service to patients, families, and internal staff. Qualifications: High school diploma or equivalent required; associate degree preferred. Prior experience in a healthcare or customer service setting strongly preferred. Familiarity with EPIC or similar electronic health record systems is a plus. Proficiency in Microsoft Excel and basic data entry. Excellent interpersonal and communication skills. Ability to walk and stand for extended periods throughout the day. Strong organizational skills and attention to detail. Salary & schedule: $20 M-F 8am- 4:30 rotating weekend availability Beyond TalentEdge is an Equal Opportunity Employer. It is the policy of Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law

The Office Support Specialist provides critical administrative, clerical, and data management support for the YWCA's Family-Centered Services Program, a partnership with the Monroe County Department of Social Services (MCDSS). This position ensures smooth program operations by maintaining accurate participant records, coordinating communication between YWCA staff, MCDSS, and community partners, scheduling participant appointments, and supporting data reporting and compliance activities. The Office Support Specialist plays a key behind-the-scenes role in helping the program achieve its goal - assisting families in accessing financial resources, meeting Temporary Assistance (TANF/SNA-MOE) requirements, and progressing toward economic stability. Essential Duties and Responsibilities Administrative Support Provide day-to-day administrative assistance to the Family-Centered Services team, including Application and Outreach Specialists, Peer Support Specialists, and program supervisors. Manage incoming referrals from MCDSS, verify completeness, and route them to the appropriate staff. Assist participants by scheduling appointments, sending reminders, and providing basic information on documentation or application steps. Prepares correspondence, forms, and reports as needed for case tracking and interagency communication. Maintain confidentiality and professionalism in all interactions with participants and partners. Data Management & Reporting Enter and maintain accurate data for all participant interactions, case updates, and outcomes in YWCA and MCDSS systems. Support the collection and organization of data required for monthly, quarterly, and annual reports. Assist in monitoring caseloads, timelines, and engagement metrics to ensure compliance with contract deliverables. Compile and organize supporting documentation for audits and program reviews. Communication & Coordination Serve as a communication link between YWCA staff, MCDSS workers, and community resource partners. Respond to general inquiries from clients and the public about program services and eligibility. Support internal coordination by preparing meeting materials, tracking staff schedules, and maintaining records of outreach activities. Ensure that all program materials, applications, and forms are up to date and accessible to staff and participants. Program Support & Participant Access Help identify and reduce logistical barriers for participants, such as lack of access to forms, technology, or appointment information. Provide front-desk coverage as needed for walk-ins or scheduled participants. Assist in maintaining organized files for all program participants (electronic and paper-based). Support logistics for training sessions, outreach events, and community engagement activities. Qualifications Education and Experience: High school diploma or equivalent required; associate's degree in business administration, Human Services, or related field preferred. Minimum of two years' administrative, office coordination, or clerical experience required (preferably in a nonprofit or social service setting). Experience with data entry, recordkeeping, or case management systems preferred. Knowledge, Skills, and Abilities: Strong organizational skills and attention to detail. Ability to handle confidential information with professionalism and discretion. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and database management systems. Ability to manage multiple priorities and meet deadlines in a fast-paced, team-oriented environment. Familiarity with Monroe County social service programs (TANF, SNA-MOE, SNAP, etc.) preferred. Bilingual (English/Spanish) a plus. Physical and Work Environment Requirements Work performed primarily in an office environment with some travel to MCDSS and community partner sites. Must have reliable transportation and a valid NYS driver's license. Occasional evening or weekend hours may be required for program activities.

Pay Range: $21-$25/hour Hours: 7:30 AM - 4:30 PM Employment Type: Contract-to-Hire TES Staffing is partnering with a growing, construction-focused organization to identify an Accounting & Office Coordinator. This contract-to-hire role is well suited for someone who enjoys behind-the-scenes operational support and light accounting work, with an emphasis on expense tracking, reimbursements, and administrative coordination. This position is primarily back-end focused, supporting accounting and office operations rather than serving as a front-facing reception role. Over time, there is opportunity for expanded responsibilities as the organization grows and long-term fit is established. Key Responsibilities Process purchasing card (pcard) receipts and accurately code expenses by job or division Track and reconcile expense reports and reimbursement activity Follow up with technicians regarding missing or incomplete pcard documentation Order, activate, and manage purchasing cards for field staff Research unapplied payments and discrepancies on customer accounts Assist with accounts receivable support, including payment inquiries and follow-ups Maintain and update AR customer contact information Track and maintain subcontractor certificates of insurance Provide ad hoc administrative and accounting support to Project Managers, including assistance with bid or award documentation Answer and route incoming calls as needed (low daily volume) Support general office operations in a primarily non-front desk capacity Skills & Qualifications Highly organized with strong attention to detail Comfortable managing multiple priorities and deadlines Reliable, proactive, and accountable Collaborative team player with the ability to work cross-functionally Professional written and verbal communication skills Experience & Technical Skills 2-3+ years of experience in accounting, expense management, or office coordination Experience in a construction or project-based environment preferred (COINS experience a plus) Proficiency in Microsoft Office, particularly Excel and Outlook Familiarity with expense reporting, reimbursements, or light accounting processes Why This Opportunity? Contract-to-hire role with long-term growth potential Increasing exposure to accounting and operational responsibilities Supportive, team-oriented environment within a stable and growing organization

Substitute/Clerical Substitute Date Available: Continuous Hire Closing Date: Continuous Hire Clerical Substitute - District Wide 2025-2026 School Year Qualifications: High School Diploma or equivalent At least one year of prior office or clerical experience Compensation: $16.00 per hour Primary Responsibility: As a clerical substitute at West Irondequoit, you play a crucial role in ensuring the smooth operation of office tasks. Accuracy and efficiency are key in supporting daily administrative functions. Job Duties: Manage calendars and schedule appointments Organize and maintain files and records used for a variety of purposes Answer phone calls and emails, recording messages as needed Prepare requested materials for meetings or presentations Arrange and set up meetings Perform additional duties as assigned West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to: Title IX Coordinator West Irondequoit CSD 321 List Avenue Rochester, New York 14617

Benefits: Dental insurance Health insurance Paid time off We Offer Compensation Listed pay includes hourly base pay and performance bonuses. Annual performance review with merit increase. Benefits Health, dental, vision, and pet insurance. Paid time off. Retirement plan with competitive company match. Advancement Internal promotions with ongoing paid professional development. No degree is required. We offer a 4-week paid training program. Perks A typical schedule does not include weekends or late evenings. Employee appreciation lunch at our favorite local spot. Open door policy with the owner. A Day in the Life of an Office Coordinator Manage delivery and service scheduling, maximizing customer service and efficiency of company resources. Coordinate installations between the sales and service teams. Maintain equipment service schedules. Follow up and manage service issues. Cultivate relationships with customers, providing proactive service and addressing customers inquiries and complaints. Maintain comprehensive records of customer interactions, scheduling issues, and service concerns. Communicate scheduling changes internally and with affected customers. Maintain the office calendar. Handle over-the-counter customer orders. Requirements No degree or certification is required. Office, admin, or customer service experience is required. High school diploma is required. Moderate proficiency in Microsoft Word and Excel. Culligan - Overview As the world's leading water experts, we deliver high-quality water solutions to residential, commercial, and industrial customers. Culligan International offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. We celebrate our employees by focusing on increasing pay, offering benefits, and providing opportunities for skills training. Culligan - Values Serve Others Put Relationships First No Jerks We believe in Hiring Transparency-because your time and effort deserve respect. Here's what you can expect when you apply with us: A phone call within 24 hours An in-person interview within 48 hours An offer letter-and lunch with the owner-within 7 days Compensation: $20.00 - $24.00 per hour About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. - $22.00

Job Description Job Title: Office Coordinator Reports To: Controller Pay Range: $18.00 - $22.00 per hour The Office Coordinator serves as the primary point of contact for visitors and plays a key role in supporting day-to-day office and administrative operations. This position ensures a professional front-office experience while assisting with administrative and accounting-related functions. Key Responsibilities Office Coordination / Front Desk Greet visitors in a professional and welcoming manner and complete all required security check-in procedures Coordinate incoming and outgoing mail, deliveries, and general office logistics Support overall office administrative needs to ensure smooth daily operations Accounting & Office Administration Support Provide support for day-to-day accounting administrative activities Assist with invoice distribution, statement preparation, and related correspondence Maintain office supplies and inventory; coordinate ordering and restocking as needed Manage petty cash and maintain accurate tracking in accordance with company procedures Perform additional administrative duties as assigned Qualifications 1-2 years of experience in office administration or a related role Strong verbal and written communication skills Professional and courteous demeanor when interacting with visitors, staff, and vendors Comfortable discussing payment status and following up on past-due balances Strong organizational skills with a high level of attention to detail Experience with accounting or ERP systems preferred (e.g., Sage Intacct, NetSuite) Equal Opportunity Employer in compliance with ADA regulations.

Benefits: 401(k) matching Bonus based on performance Dental insurance Flexible schedule Health insurance Opportunity for advancement Paid time off Vision insurance Benefits & Perks Opportunity for growth within a small, fast-paced company Flexible scheduling options Competitive compensation Job Summary We are seeking a full-time, on-site Service Department Administrator for our Process Serving division, located in Rochester, NY. This role is integral to the smooth operation of our legal support services. As the Service Department Administrator, you will manage key administrative functions related to process serving. Responsibilities include document handling, client communication, affidavit generation, invoicing, and supporting compliance protocols as outlined in training. Key Responsibilities Accurately enter case-specific information and documentation into proprietary software Organize, maintain, and prepare case files for internal and external review Generate and review affidavits of service in accordance with legal standards Provide cross-departmental administrative support as needed Communicate effectively with clients and process servers to facilitate service completion Perform skip tracing to locate individuals as required Review internal documentation to ensure accuracy and completeness Prepare and issue client invoices upon completion of services Compensation: $18.00 per hour About Us All New York Process Servers is dedicated to being the performance leader in efficiency, accuracy and communication. Every service is placed in our database and reviewed for accuracy prior to being sent to the field.

of Office Admin is primarily responsible for performing all aspects of office management and customer contact to ensure smooth and efficient operation of the office, and helping in some other client document preparation and service tasks. The job also entails preparing financial filings , for which training will be provided . This position will report to a senior manager. The key elements of job description are: • Administrative help • Handle phone calls • Respond to emails • Edit and clean up Word documents • Client financial filings (training will be provided) • Miscellaneous tasks (training will be provided) • Long-term position • 25 to 30 hours/week • Some flextime • Excellent learning and growth opportunities This is a part-time position and does not offer health benefits . Qualifications • Associate or Bachelors d egree (Business/Accounting preferred) • English skills (speaking / listening / writing) • Ability to sit at desk and work with computer in quiet environment • Attention to detail • Expertise in Microsoft Word (required) • Computer skills and understanding of basic accounting (a big plus) Additional Information Starting date is as soon as possible . All your information will be kept confidential according to EEO guid elines.

Pay range: $20-$22 hourly About Us ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a “we” versus “I” culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do. We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! Role and Team This position reports to the Front Office Manager as part of the front office team that provides outstanding service and administrative support to our customers Responsibilities ● Provide prompt, efficient and courteous customer service ● Greet and assist walk-in customers and answer the phone ● Assist with processing vehicle titles ● Assist customers with dealer registration, account questions, maintaining documents, and record retention ● Collect and process dealer payments (check and floorplans) ● Assist with vehicle redemptions including scheduling and processing documents ● Assist with customer bid badges ● Release titles to dealers and assist with processing titles as needed ● Dealer AR followup and account review/Coordinate daily banking activities ● Invoicing and processing check requests ● Coordinate pickup/delivery requests and dealer reservations ● Follow up on vehicles abandoned on auction property, inherited vehicles, and voided sale ● Order office supplies as needed ● Assist with onboarding of new employees ● Other duties as assigned by leader Preferred Qualifications ● Minimum 2 years office level experience. ● Dealership and/or Auto Auction experience. ●Accounts Payable and Accounts Receivable Experience required. ● Must be at least eighteen (18) years of age. ● Must be qualified to operate a motor vehicle and possess a valid driver's license. ● Must have a demonstrated ability to read, write, and communicate effectively in English. ● Must have the ability to physically operate vehicle equipment and tools. ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Administrative Physical Work. Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions: This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Full-time Description Secretary - Outpatient ClinicConifer Park is looking for a secretary to join our outpatient team in Rochester, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings. Requirements High School Diploma or GED with 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. Background checks, pre-employment & drug screenings required. We are an equal opportunity employer according to current standards. Salary Description $16.53 - $21.82

Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Understanding written sentences and paragraphs in work related documents. Talking to others to convey information effectively. Communicating effectively in writing as appropriate for the needs of the audience. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:WLLC Office CoordinatorPosition Type:Professional / UnclassifiedDepartment:LSUAM HSS - WLLC - Human Resources (Charles Cloutier (00075933)) Work Location:0316 Campbell B. Hodges HallPay Grade:Professional Hourly: The Department of World Languages, Literatures, & Cultures is seeking an Office Coordinator to assist with departmental administrative duties. This position must be able to provide a variety of information regarding the function and operations of the department and university. Serves as back up to Assistant to the Chair. The department has a diverse faculty of approximately 56 members, 13 graduate students, two staff, and hundreds of undergraduate students. Serves as initial point of contact for all visitors to the department. Greets faculty, students, and visitors. Answers and screens telephone calls, provides answers to callers, transfers calls to appropriate personnel, records and distributes messages. The Coordinator performs a wide variety of administrative duties that requires independent judgment to accomplish support of the staff members and/or operations of an organizational unit. The complexity, diversity, and scope of tasks requires excellent written and verbal communication skills. Expected compensation is $20.75 per hour. Job Responsibilities: 30% - Administrative Support: Serves as the initial contact for the department. Ensures that students, faculty, staff, and visitors receive prompt and courteous assistance. Interacts with various LSU offices to answer questions and resolve problems. Must be able to locate, understand, and interpret department and campus policies and procedures so that proper information is given to inquirers. Reports maintenance problems to Facility Services. Places long-distance and overseas telephone calls and faxes. Makes reservations for department conference rooms. Maintains and publishes faculty office hours and contact information. Manages department keys. Advises the department Chair, Section Heads, faculty, and staff on administrative matters and procedures. 20% - Student Employment/Supervision: Student Worker and graduate assistant employment partner and time keeper. Appoints student workers and graduate assistants. Assists with supervision up to 5 department student workers. Monitors Work Study student worker payroll. Assists with new faculty/GA departmental orientation. Assists with the monitoring student worker and graduate assistant onboarding. 20% - Academic Support: Assists with department course offerings. Works with University Registrar to solve various problems regarding classrooms, classroom location changes, and enrollment in courses. Assist students with various questions and issues regarding enrollment. Provides placement test information, directions, and forms to students. Maintains database of course syllabi. Assists coordination of textbook and instructor desk copy orders. Manages various student services forms. Assists coordination of faculty workshops, orientations, and meetings. Manages department email account to provide prompt and courteous responses. Distributes various student services forms. Assists faculty with scanning and duplication of teaching/research materials and tests. Coordinates with LSU Bookstore and surrounding bookstores to ensure that correct textbooks have been ordered and are on the bookshelves when classes begin each semester. Updates language program brochures for department and special events. Orders office supplies for the department. Orders, maintains database, and distributes office keys and building front door keys to faculty, staff, and graduate students. Collects keys at end of faculty/staff employment. Distributes various student services forms (grade changes, petition to award credit, independent study, add/drop, student petitions, etc.). Assists faculty with scanning and duplication of teaching/research materials and tests. 15% - Technical Support: Assists with social media and website. Assists faculty with solving minor computer problems and reports major problems to college technical service provider (TSP) or appropriate units. Manages department copier code database and collaborates with Copier Management to solve problems. Creates and hosts department Zoom meetings as requested. Creates departmental event promotional materials as needed. Maintains and updates the department television monitors to keep announcements current. Manages department copier code database and collaborates with Copier Management to solve problems. Orders copier supplies as needed. 10% - Procurement and Inventory: Assists with purchases of goods and supplies. Assists in preparing requisitions/purchase orders/receiving reports for procurement of capital assets and other purchases; uses LaCarte card to purchase supplies and other allowable purchases according to state and campus regulations. Serves as secondary department asset custodian. Assists with annual equipment and space inventory reports. Prepares surplus items for pick up. 5% - Other duties as assigned Minimum Qualifications Education Level: Bachelor's Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the . Specific Experience: Knowledgeable with Microsoft Suite applications. Preferred Qualifications Years of Experience: Two years of experience in which administrative work was a major duty. Specific Experience: Knowledgeable with Workday Student, Workday, Zoom, Box, and Omni Additional Job Description:Special Instructions:Please attach CV/resume, cover letter, and the names of three professional references. A copy of your transcripts may be attached to your application (if available). However, official transcripts are required prior to hire. Please attach all documents under the “Resume/CV” section of your application. Attachments are limited to five. For questions or concerns regarding the status of your application or salary ranges, please contact Rafael Orozco, Department Chair, at rorozc1@lsu.edu.Posting Date:December 8, 2025Closing Date (Open Until Filled if No Date Specified):March 20, 2026Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N):NLSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at ************ or email **********. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.