Office clerk jobs in Laguna Niguel, CA - 433 jobs

Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to Office Administrator, Customer Experience, Administrator, Accounts Payable, Accounts Receivable, Business Operations, Automotive, Business Services

Energy: Forget about blending in. That's not our style. We're the risk-takers, the trailblazers, the game-changers. We're not perfect, and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. But our drive is unrivaled, just like our athletes. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A day in the life: As the Office Services Clerk, you will actively assist with the day-to-day operation of the mail room, shipping and receiving department in all corporate buildings. The impact you'll make: Continuously stock coolers throughout the day. Pull product based on a need by building. Maintain Coffee Machines Maintain inventory, submit supply orders for multiple corporate buildings. Receive incoming shipments, audits, verifies accuracy, resolves any discrepancies. Provide customer service in relationship to the supply room. Process all domestic shipments when necessary. Process all outgoing and incoming mail when necessary. Open and identify mail that is not addressed to a specific department or person. Assist employees on correct use of Postal forms. Ensures that pick-ups, deliveries, and daily tasks are completed in a timely and accurate manner. Operate a multi-line phone system and route calls to the correct department or person. Who you are: Prefer Continued Education in the field of -- Communication, Administration or related experience Additional Experience Desired: Minimum 1 year of experience in administrative role Additional Experience Desired: Minimum 1 year of experience in customer service Computer Skills Desired: Knowledge of Word, Outlook, and Excel Additional Knowledge or Skills to be Successful in this role: Comfortable working a multi-line operator phone. Monster Energy provides a competitive total compensation. This position has an estimated hourly salary of $17.00 - $23.00. The actual pay may vary depending on your skills, qualifications, experience, and work location.

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

Number of Openings (at the time of posting): 1 Salary: ($4,917.75 - 6,296.59 / monthly) Length of Work Year: Full-time: 8 hours, Work Year: A (12 Month), Work days/year: 245 days Work hours: M-F: 7:00 am - 3:30 pm Location: Pinacate Middle School (Location varies pending internal transfers) JOB QUALIFICATIONS Education: High School Diploma or General Education Diploma Experience: Two years of experience in secretarial and clerical work preferably in a school experience setting Skills: Knowledge of Google Applications (preferred) Required Attachment: Typing certificate requirement is currently being waived. Please Note: PUHSD will automatically email identified References upon submission of the application. All applicants are encouraged to notify their References prior to submitting their application. ADDITIONAL LINKS: Link: Secretary II Job Description District website: Perris Union High School District Benefits: Employee Benefits OUR DISTRICT: The mission of Perris Union High School District is to create high-quality relevant learning opportunities for all in a safe and caring environment. We will develop a high-quality, caring staff who will be dedicated to learning, and connect students to their education and potential goals. We will care for all students while developing a growth mindset through collaboration, creativity, communication, and critical thinking. APPLICATION DIRECTIONS: Answer all questions completely and accurately. Failure to fully complete application may result in disqualification. If you attach a driver's license or any document with a photo of yourself and/or indicating your age, your application will be automatically rejected and screened out. Do not attach a driver's license, DMV records or any forms of identification. Employment is contingent upon passing a pre-employment clearance which consists of a live scan fingerprint clearance, a drug screening and a current verification of a negative TB assessment or chest x-ray. A physical exam may also be required depending on the position. WHAT HAPPENS AFTER I APPLY? Due to the high volume of applications received, Perris Union High School District requests that you do not contact the Human Resources office regarding the status of your application. Applications will be carefully reviewed and those with the most appropriate education, experience, and training will be contacted to continue in the process. If it is determined that you will not be moving forward, you will receive a regret email. If you meet the minimum requirements for this position, you will be contacted with the exact date/time for testing by e-mail. Please check your spam settings on your e-mail account to avoid missing these notifications. The status of your application can be viewed on the Application Status tab in your TalentED account. NONDISCRIMINATION/SEXUAL HARASSMENT IN EMPLOYMENT The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with law. The Board prohibits district employees from discriminating against or harassing any other district employee or job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. BP 4030 The Governing Board prohibits sexual harassment of district employees and job applicants. The Board also prohibits retaliatory behavior or action against district employees or other persons who complain, testify or otherwise participate in the complaint process established pursuant to this policy and administrative regulation. The Perris Union High School District Title IX Coordinator Human Resources. Contact information is 155 E. 4th Street, Perris, CA 92570 - ************ x80302.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations Provide front desk reception, including greeting visitors and coordinating basic inquiries Support daily office operations to maintain a clean, organized, and functional workplace Distribute incoming and outgoing mail and packages Assist with office seating plans and space coordination Supplies & Facilities Support Monitor and restock office supplies and breakroom inventory Coordinate with internal teams or external service providers for routine office needs Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination Support employee onboarding and offboarding, including asset handling and coordination Assist with basic travel arrangements Respond to employee inquiries and route requests to appropriate teams Administrative Support Maintain basic office records and documentation Provide general administrative support related to office operations Requirements Education Bachelor's degree required in Administrative Management or a related field Relevant experience may be considered where applicable, consistent with company standards Experience Prior experience in office administration, front desk support, or Office Coordinator roles is preferred Experience supporting onsite office operations in a corporate environment is a plus Skills & Competencies Familiarity with daily office operations and administrative support processes Strong communication and coordination skills Proficiency in Microsoft Office and common office management systems Ability to manage multiple tasks with strong attention to detail Physical Requirements Ability to safely lift and move items up to 50 lbs, as needed Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions Personal Attributes Detail-oriented, responsible, and service-minded Strong teamwork and collaboration skills Ability to respond efficiently to employee needs and follow through to resolution Reliable, punctual, and execution-focused Benefits Salary range: $25-33/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

About Monster Energy: Forget about blending in. That's not our style. We're the risk-takers, the trailblazers, the game-changers. We're not perfect, and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. But our drive is unrivaled, just like our athletes. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A day in the life: As the Office Services Clerk, you will actively assist with the day-to-day operation of the mail room, shipping and receiving department in all corporate buildings. The impact you'll make: * Continuously stock coolers throughout the day. Pull product based on a need by building. Maintain Coffee Machines * Maintain inventory, submit supply orders for multiple corporate buildings. Receive incoming shipments, audits, verifies accuracy, resolves any discrepancies. Provide customer service in relationship to the supply room. * Process all domestic shipments when necessary. * Process all outgoing and incoming mail when necessary. Open and identify mail that is not addressed to a specific department or person. Assist employees on correct use of Postal forms. * Ensures that pick-ups, deliveries, and daily tasks are completed in a timely and accurate manner. * Operate a multi-line phone system and route calls to the correct department or person. Who you are: * Prefer Continued Education in the field of -- Communication, Administration or related experience * Additional Experience Desired: Minimum 1 year of experience in administrative role * Additional Experience Desired: Minimum 1 year of experience in customer service * Computer Skills Desired: Knowledge of Word, Outlook, and Excel * Additional Knowledge or Skills to be Successful in this role: Comfortable working a multi-line operator phone. Monster Energy provides a competitive total compensation. This position has an estimated hourly salary of $17.00 - $23.00. The actual pay may vary depending on your skills, qualifications, experience, and work location.

National firm's Irvine, CA office is in immediate need for an Office Services Clerk. Primary duties include, but not limited to: Scan incoming documents, profile documents into our document management system, copy/print documents for binders needed for trials/mediation. Provide phone coverage for receptionist breaks/lunch and so forth. This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office. Additional tasks & projects will be requested as needed. Hours are Monday Friday 8:30 AM to 5:30 PM with an hour lunch. Software knowledge will focus more so on the basics of Microsoft Office & Outlook. The technical knowledge & ability to clear paper jams and change out toners will also be needed.

The Metallurgy Clerk supports the metallurgical and materials engineering team by performing administrative, data-entry, document control, and test-report coordination tasks related to metal materials used in aerospace components. This role ensures accurate tracking of material certifications, test results, and quality documentation to maintain compliance with aerospace industry standards (e.g., AS9100, NADCAP). Primary Duties & Responsibilities: Maintain and organize metallurgical test reports, material certificates (MTRs), heat-treat records, and supplier documentation. Update and manage databases for material properties, test results, and conformance reports. Ensure all documents comply with aerospace standards and internal quality procedures. Assist in preparing documentation packages for customer audits, regulatory audits, and internal reviews. Enter metallurgical test data (hardness, tensile, chemical composition, microstructure evaluations, etc.) into quality systems or ERP/MRP software. Prepare summaries and reports for engineers, quality inspectors, and management. Track work orders, coupon testing schedules, and sample flow through lab processes. Coordinate the flow of material samples to and from heat-treat, NDT, and metallurgical labs. Verify that materials received meet required specifications prior to processing. Assist engineers with retrieving samples, labeling specimens, and collecting basic measurements when needed (non-technical tasks). Support compliance with AS9100, NADCAP (Heat Treating & Materials Testing), and customer-specific requirements. Maintain traceability for all materials and test results using serial numbers, lot numbers, and heat numbers. Report discrepancies, missing documentation, or nonconforming materials to quality leadership. Ability to process purchase orders. Required Skills: Must have excellent mathematical, analytical, problem solving and organizing skills. Possess a strong technical aptitude along with the ability to work both independently and in a team environment. Computer savvy (Excel, etc). Detail-oriented. Strong written and oral communication skills. Proficient in PC programs, including Microsoft Office. Ability to interact with all levels of personnel in cross-functional teams. Preferred Experience: 1-2+ years of Leadership or Project Management experience preferred. 1-2+ years of Customer Service experience preferred. Experience in a manufacturing environment a plus. Excellent analysis skills with attention to detail for data collection and record keeping. Strong math skills for data analysis and interpretation of experimental results. Effective communication skills to document findings clearly and collaborate with research teams. Level of Education: College preferred Physical Demands: The physical demands outlined here represent those required to perform the job's essential functions. Reasonable accommodation may be made for individuals with disabilities. Daily tasks may include using hands to handle materials and equipment, reaching with hands and arms, and communicating verbally Occasional tasks may require standing, walking, climbing, balancing, stooping, kneeling, crouching, or crawling Occasional lifting and/or moving of up to 35 pounds may be required Specific vision abilities, such as close vision and color vision, and the ability to adjust focus are needed. Work Environment: The work environment characteristics described here represent those encountered while performing the essential job functions. Reasonable accommodation may be made for individuals with disabilities. The work environment may involve occasional exposure to airborne particles and vibrations The noise level in the work environment is typically moderate Shultz Steel LLC is an equal-opportunity employer. We are committed to providing equal employment opportunities and ensuring that opportunities are provided without discrimination based on age, sex, gender, race, color, creed, national origin, ancestry, sexual orientation, gender identity or expression, religion, disability, medical condition, genetic information, marital status, military or veteran status, reproductive decision making, or any other status protected by applicable local, state, or federal anti-discrimination laws.

NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: ******************************************************************************** Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company's common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit *************** Sprott USA Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements. Position Description Sprott USA is looking for an energetic, engaging and highly motivated full-time Receptionist & Office Coordinator to join its team in its Carlsbad, California office. This position will report to the Senior Human Resources Generalist and be responsible for welcoming employees and visitors, maintaining office inventory and communal areas, and coordinating office projects and events. The ideal hire is someone that has a “no task is too small or too big” mentality, and will be collaborative, flexible, and extremely organized. Additionally, the candidate will have good energy about them, a service-focus mindset, be detail-oriented, pro-active and have a positive and engaging personality. They must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve. This position will report to the office 5 days per week. Responsibilities for this role include, but are not limited to: Welcoming employees and guests and providing assistance as needed; Taking voicemail messages and relaying them to the appropriate person; Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution; Handling all outgoing deliveries, couriers and mail services; Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance; Reporting of any usual suspicious persons or activities; Organizing office catering when requested including ordering, setting up and cleaning up; Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders; Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.); Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order; Maintaining a safe and secure working environment by following Company policy and local health and safety requirements; Preparing the boardroom for meetings with audio visual equipment; Coordinating and communicating with the reception, information technology and accounting teams in the other offices; Liaising with building management and IT for security requests, visitor key fobs and facilities management; Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses; Event planning management; and Ad hoc requests and projects as needed. Position Requirements: 2 years of corporate administrative experience; Technology proficient; Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams); Strong organizational skills and attention to detail; Exceptional telephone and written communication skills; Comfortable in a multi-support role; Ability to work independently as well as part of a team; Good energy, detail oriented and a positive and engaging personality; Enjoy interacting with people and service-oriented mindset; Ability to maintain composure and problem-solve while multi-tasking; and Proactive and high emotional intelligence. To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls. Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott's recruitment process. Sprott is an Equal Opportunity Employer.

Magnolia Elementary See attachment on original job posting Refer to the job posting for a list of experience requirements or if you have any questions or need further clarification, please contact the email address listed in the posting. All applicants are required to complete the Classified application and take an entry-level test. Testing will be held at the District Administration Center (2705 W. Orange Ave. Anaheim, CA 92804). Human Resources will contact you to schedule an appointment.

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Full time clerical position in our forklift service department. processing daily paperwork, scheduling mechanics, answering phone. dispatching mechanics. closing workorders. assisting service department staff. Well established company with over 18 years of business experience.

ABC Traffic Programs is looking for front office clerical staff to join our team. The full time clerical staff assists office manager in the day to day functions of the office. Responsibilities:Manage client records and information Customer service Perform office tasks as needed Qualifications:Ability to prioritize and multi-task Bilingual Spanish/EnglishStrong organizational skills Deadline and detail-oriented**** Registered Drug and Alcohol Counselor and/or Registration as an Intern upon hiring They will report directly to and work closely with the office manager and corporate staff.Clerical staff will be bi-lingual in Spanish and will be called upon to assist Spanish speaking clients when the need arises.Tentative Schedule: Monday-Thursday 9:00am-6:00 Friday 9am-5:30pm and Bi-Weekly Saturday 8-12pm Pay competitive

Job DescriptionBenefits: 401(k) Bonus based on performance Health insurance Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing clerical to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Monday-Friday Data entry Sorting and filing documents Responding to emails Operating office equipment such as photocopiers and fax machines Answer, screen, and forward incoming phone calls. Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures). Provide basic and accurate information in-person and via phone/email. Receive, sort, and distribute daily mail/deliveries. Update calendars and schedule meetings. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities Create, process, and manage work orders for service technicians Monitor and manage service-related email inboxes, responding promptly and professionally Create and maintain new customer records and databases, ensuring accuracy and completeness Answer and route incoming phone calls in a professional manner Update and manage customer, vendor, and service portals as required Support system integrations between service platforms, customer portals, and internal tools Coordinate scheduling information between office staff and technicians Maintain organized digital and physical records Assist with general office administrative duties as needed to support companies success. Qualifications Previous experience in an administrative or office support role (service or repair industry preferred) Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency with email systems, databases, and web-based portals Ability to multitask in a fast-paced service environment Familiarity with work order or field service management systems is a plus High school diploma or equivalent required; additional education or certifications a plus

The Field Office Administrator is the central hub for all administrative, financial, and compliance operations at our construction project sites. This role supports multiple active projects and works closely with project managers, superintendents, subcontractors, and corporate departments to ensure smooth operations, accurate records, and timely deliverables. We're looking for someone who thrives in a fast-paced environment, someone that can keep multiple priorities moving at once, and understands the importance of accuracy, compliance, and clear communication in construction operations. Key Responsibilities Financial & Payroll Administration + Verify accuracy of billing data and revise any errors. + Manage and process invoices, pay applications, and purchase orders with supporting documentation. + Prepare and submit expense reports for project leadership. + Administer certified payroll for field staff in compliance with federal, state, and project-specific requirements. + Maintain detailed payroll records, including attendance, PTO, and overtime tracking. + Process joint check agreements, sub-tier billings, and stored materials billings, ensuring all requirements are met. + Ensure all billing packages include proper lien waivers and insurance documentation in compliance with all States lien laws and contractual obligations. Compliance & Documentation + Prepare, review, and submit certified payroll reports, ensuring all documentation meets applicable prevailing wage laws. + Maintain, archive, and file all jobsite documents including contracts, job submittals, equipment logs, PTSA's, and trade partner daily reports. + Compile complete and accurate project closeout documentation. + Track and manage insurance certificates, lien waivers, and other compliance documents. + Ensure familiarity with Texas lien laws and insurance requirements to maintain legal and contractual compliance. Project Coordination + Serve as the primary liaison between the field team, corporate departments, subcontractors, and vendors to ensure smooth communication and document flow. + Coordinate submission and collection of project documentation, including pay applications, compliance packages, lien waivers, and insurance certificates. + Follow up with trade partners to obtain missing or corrected documents to meet billing and compliance deadlines. + Support onboarding and credentialing for new employees, subcontractors, and vendor partners. + Assist project teams with special administrative needs as they arise. Office & Site Support + Perform general receptionist duties, including greeting visitors, answering phones, and handling incoming mail and deliveries. + Arrange travel for jobsite visitors and new or transferring employees as needed. + Maintain appearance and cleanliness of office trailers; manage office supplies and reorder as needed. + Coordinate catering and pick up meals for onsite meetings. Process & Efficiency Improvements + Identify administrative bottlenecks and recommend process improvements. + Leverage technology and project management tools to streamline reporting and recordkeeping. Qualifications + Experience in administrative support, preferably in construction or a similar project-based industry. + Strong organizational skills with the ability to manage competing priorities in a fast-paced environment. + Proficiency in Microsoft Office Suite; familiarity with Textura, Procore, and Vista preferred. + Excellent communication and interpersonal skills. + Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waiver requirements, and construction compliance documentation required. Requirements: + High School Diploma, GED or equivalent + 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry + Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful. + Valid Drivers' License required + Slight Travel (10%-15%) Physical Demands and Working Environment: _The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions._ Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities _Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar._ _\#AlwaysInProcess_ _\#constructionmanagement_

We are Automotive Business Scientists. We empower our clients to turn overwhelming industry data into discovery, action and measured success. We are unique market leaders because we find and examine possibilities through the clarity of a scientific lens. To solve the toughest client challenges, we need curious, creative and dedicated people to join our team. We search out individuals who align with our core values and who adhere to the highest standards of integrity and ethics in everything they do. Our company is filled with the brightest minds and the biggest hearts at every level. Apply Now! POSITION OVERVIEW This position supports daily operations and helps maintain a welcoming, efficient workplace environment. This role offers the opportunity to gain real-world experience while developing business acumen, communication, and technical skills in an in-person work setting. This fully onsite role is based in Long Beach, CA, working four hours per day, five days a week. URBAN SCIENCE DOES NOT AND WILL NOT OFFER IMMIGRATION RELATED SPONSORSHIP FOR THIS POSITION, EITHER NOW OR IN THE FUTURE. Essential Duties and Responsibilities Greet visitors and manage door entry, calls, and badge/parking access. Maintain office supplies, snacks, and seating chart; keep communal spaces organized. Handle mail, deliveries, and basic equipment troubleshooting. Liaise with vendors and building management for services, maintenance, and safety training. Coordinate team lunches, office events, and employee onboarding/offboarding with IT. Provide administrative support for projects and meetings. Additional tasks as needed to support office operations. Qualifications - Education and Experience To successfully perform this job, an individual must be able to carry out each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, and/or competency necessary for successful job performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Strong organizational, multitasking, and problem-solving skills Effective verbal and written communication Ability to work independently and collaboratively Professionalism under pressure and commitment to high standards Proficient in Microsoft Word, Teams and PowerPoint Comfortable with basic office equipment and tools Available to work part-time, 20 hours/week Local to Long Beach, CA and available for in-person work five days per week EDUCATION and/or EXPERIENCE: High school diploma or equivalent required; some college coursework preferred Demonstrates professionalism, reliability, and attention to detail Strong organizational and multitasking skills Clear, professional verbal and written communication Ability to work independently and collaboratively Proficient in Microsoft Word and PowerPoint; comfortable with standard office equipment Prior experience in office, administrative, or customer service roles is a plus WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. URBAN SCIENCE is dedicated to fostering an inclusive and welcoming employee experience, recognizing that diversity in perspectives and worldviews leads to superior outcomes. We are committed to equitable administration of policies, practices, and procedures related to hiring, training, development, career opportunities, and compensation. We operate in full compliance with all relevant employment laws and expect our employees to uphold these standards. Discrimination is not tolerated in any aspect of the employment relationship, whether it be race, religious creed, color, national origin, ancestry, physical disability, mental disability, weight, gender, gender identity, gender expression, medical condition, marital status, sex, age, sexual orientation or any other protected characteristic. This description is intended to describe the type and level of work being performed by a person assigned to this position. It is NOT an exhaustive list of all duties and responsibilities required by a person so classified. The hourly pay for this position ranges from $16.90 to $18.00 per hour.

Job Summary: The Office Coordinator works under the supervision of the Director of International Student for matters relating to the pre-I-20 and I-20 processing, reporting, and compliance. Duties and Responsibilities International Office Coordinator will oversee the daily operations of the International Office. International Office Coordinator will have an official signatory role as a Designated School Official (DSO). A DSO is responsible for overseeing student compliance with the Student and Exchange Visitor Information System (SEVIS) and USCIS regulations, ensuring that international students are able to maintain their legal immigration status while enrolled. The role includes providing guidance, support, and regulatory assistance. Maintain and update student records in SEVIS database. Issue forms I-20 (Certificate of Eligibility) for F-1 visa students. Accurate and timely report on international students' status, including enrollment, address changes, academic progress, program, completions, and changes in student status. International Office Coordinator will be a member of NAFSA (Association of International Educators), belong to a minimum of two NAFSA Networks, and attend the regional NAFSA Conference. To ensure La Sierra University's compliance with USCIS regulations and SEVP (Student and Exchange Vistor Program) policies. Importance of staying updated on changes in immigration policies and ensure that La Sierra and its students remain compliant with these changes. Monitor students' immigration status and assist them in maintaining F-1 status. Develop and coordinate processes for responding to questions and concerns from international students related to immigration issues, application, and registration. Advise and assist international students on immigration regulations, including visa processes, work authorization, travel, and maintaining status. Prepare and submit timely and accurate immigration paperwork, filing, and database support in our TerraDotta software system. International Office Coordinator will assist in coordinating orientation typically 3-5 days prior to start of Fall, Winter, and Spring Quarters, as well as, assist in immigration, tax, and employment workshops. Provide excellent service to customers (students, faculty, staff, and community members) who visit the Office of International Student Services. Survey students during the year to monitor their campus experiences, cultural events, and office efficiency. Assist with coordination of special events (International Education Week, Off-campus cultural experiences, etc.) Supervise one student employee. Assist International Student Association with planning extracurricular social activities and driving to different cultural venues. Complete miscellaneous duties as assigned by supervisor. Knowledge, Skills, and Competencies Knowledge of office procedures and computer software systems (Excel, Microsoft Office Suite). Strong typing skills a must. Strong organizational, communication, and counseling skills. Attention to detail and accuracy in reporting. Problem-solving attitude to approaching issues, while exercising independent judgment and ethical decision-making. Help maintain the International Student Services web page, Instagram, and Facebook pages. Ability to work with diverse student populations and handle sensitive information with confidentiality. Bilingual skills are preferred. Credentials and Experience Bachelor degree preferred. Experience in international educational with knowledge of USCIS, SEVP, and SEVIS regulations preferred. Minimum two years of office experience. Must be a US citizen or LPR. Must be reliable, accurate, flexible and work well both independently and as a team player. Banner experience preferred. Possess a Driver's License Physical/Mental Demands Challenging, dynamic, and fast paced office environment that can be stressful due to the number and diversity of students requesting assistance and requiring quick updates to I-20s. Physical labor is minimal. Some weekend and after hour work may be required Wage Range: $20.81 to $24.50 per hour, plus generous benefits Comprehensive health coverage available Tuition Assistance 10 Paid Holidays FSA, Pet Insurance, Legal Services, Identity Protection Services, and more!

Job Title: Administrative Coordinator Type: Contract-to-Hire Pay Rate: $25-$27/hour LHH is seeking a highly organized and detail-oriented Administrative Coordinator to join our client's team. This role will work closely with the Project Office Manager to support day-to-day operations and ensure smooth administrative processes. Key Responsibilities: Process payroll accurately and on time Handle new hire onboarding and terminations Manage extra work billings and related documentation Maintain document control and ensure compliance with company standards Provide general administrative support across the project team Qualifications: 3-5 years of administrative experience required Construction industry experience strongly preferred Strong proficiency in Microsoft Office Suite and document management systems Excellent organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance