Office clerk jobs in Maine

Job DescriptionSalary: $22 - $25 per hour commensurate with experience. Office Services Clerk At Preti Flaherty, one of New Englands largest law firms with offices in ME, NH, MA and Washington D.C., we know that exceptional people and efficient processes drive our continued success. We are currently seeking to hire an Office Services Clerk to join our Portland, Maine office location. This is a full-time, benefits eligible position, responsible for providing vital support to both the Office Services and Facilities team. The ideal candidate will be a strong self-starter and problem solver with excellent communication skills and impeccable attention to detail. This person will have experience working in an office environment and a strong track record of performing various administrative tasks, all while providing the highest level of support to their coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for this position. Essential Duties and Responsibilities: Perform general administrative tasks such as answering and directing phone calls, handling email, faxes, files, mailings and deliveries; and coordinating meeting-room calendars. Ensure the office is clean, fully stocked and organized, paying special attention to kitchen areas, conference rooms, stockrooms, storage closets, and communal areas. Order office supplies, stock supply stations and break areas, and ensure equipment is operable. Maintain filing system, contact database, employee lists and inventories. Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events. Assist with office moves. Travel to other offices as needed. Required Qualifications: A High school diploma or equivalent (GED) is required. Proficiency in operating Microsoft Office products and a high aptitude for learning new software and systems. Strong time management, organizational, and multitasking abilities. Excellent written and verbal communication skills. Ability to move/lift to 50 pounds, bend, stretch, and stand for extended periods. Preferred Qualifications: Experience in helping to develop internal processes and filing systems. Previous office services experience preferred. A valid driver's license and reliable transportation. Why Join Preti Flaherty? We offer our employees: A collegial work environment where talent is nurtured, and professional growth is supported. Competitive compensation and benefit offerings include health, vision, dental and paid time off. If you are passionate about working in a dynamic, fast-paced corporate office setting, we invite you to apply and become part of our team!

Responsibilities Reporting to the Senior Assistant to the Dean of the College of Dental Medicine, the person in this role supports the academic mission of the CDM by assuming responsibility for ensuring smooth communication and operations within the Dean's Office to include, but not limited to: Provides a high level of administrative, programmatic, and organizational support to various departments and units of the college depending on current needs. Provides administrative support to the college's four Department Chairs. Trains cross-functionally to support other CDM staff with job duties during temporary periods of increased work and when staff are on leave. Coordinates faculty search committee meetings, candidate interviews, itineraries, travel, and reimbursement processes. Provides support for faculty and professional staff onboarding and offboarding, including office logistics and resource coordination. Coordinates faculty and staff development events by scheduling support, making catering arrangements, tracking RSVPs, preparing materials, and on-site setup. Facilitates the faculty review and promotion process in collaboration with the Provost's Office and Dean of the college. Ensures that all faculty promotion cases are reviewed in accordance with established college and university policies, and liaises with the provost's office to ensure compliance. Maintains the college's website. Oversees the college's social media platforms. Assists with the logistics in support of faculty continuing education programming through the American Dental Association's Continuing Education Recognition Program. Coordinates or assists with planning of special events for the College as assigned. Provides administrative support for CDM committees. Participates as a collaborative member of the Dean's administrative team and provides backup support for other areas as needed, including backup support to the Senior Assistant to the Dean. Assists with administrative support functions for the Oral Health Center when needed. Works on special projects for the Dean's Office. Handles sensitive and confidential information with discretion. Maintains current knowledge of University policies and procedures. Performs other duties as assigned. Qualifications Bachelor's degree required, with three or more years of related administrative experience desirable, or a combination of education, training, or experience that provides the required knowledge, skills, and abilities. Demonstrates excellent written, verbal and interpersonal skills, with a meticulous attention to detail Strong planning, administrative, and organizational skills; excellent skills in reading, spelling/grammar, and writing Proven ability to build and maintain effective working relationships with a broad range of internal and external stakeholders Strong computer skills, including proficiency with Microsoft 365 and Google Workspace Ability to work collaboratively in a team environment Demonstrated ability to regularly exercise discretion and make independent judgments and decisions Strong ability to handle confidential and sensitive situations with tact, discretion, and professionalism Strong critical thinking skills Ability to manage multiple projects and priorities Good general understanding of higher education organizational structure and administrative operations Prior experience in higher education is preferred

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Office Associate II Opening Date: December 4, 2025 Closing Date: December 17, 2025 Job Class Code: 6542 Grade: 13 (Admin Svcs) Salary: $17.69 - $25.47 per hour* * Pay includes a 2.25% recruitment and retention stipend. Position Number: 02031-0851 Location: This is a full-time position located in Augusta. Core Responsibilities: You will serve as an office associate for the Infectious Disease Epidemiology Program supporting the monitoring and control of Notifiable Conditions. You will assist with answering phone lines, intake of disease reports, documenting consults, entering laboratory reports, following up on incomplete reports, filing, and billing. You will ensure the office runs smoothly by assisting with meeting scheduling, opening and sorting mail, making copies, filing, and providing coverage for the Maine CDC reception area. You will also: * Assist in answering the disease reporting and consultation line * Help process bills for payment * Ensure program files are up to date * Plan and execute program mailings * Collate and distribute mail * Coordinate scheduling of meetings and room reservations * Provide support for the Epidemiology team with data entry needs * Make calls to medical provider offices to verify data Minimum Qualifications: To qualify for this position, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I. Preferred candidates will also have: * Strong interpersonal skills including experience providing quality customer service by phone * Organization and prioritization skills * Strong writing skills including spelling and alphabetizing * The ability to establish and maintain effective working relationships with a diverse group of internal and external partners * Medical records and/or medical billing experience * Computer skills, including knowledge of the Microsoft Suite * Pleasant attitude and ability to represent Maine CDC in a positive manner Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine. Application Information: For additional information about this position please contact Sara Robinson, ID Epi Program Director at ************. Please submit all documents or files in PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: * Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. * Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. * Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. * Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). * Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). * Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Integrated Resources, Inc., is led by a seasoned team with combined decades in the industry. We deliver strategic workforce solutions that help you manage your talent and business more efficiently and effectively. Since launching in 1996, IRI has attracted, assembled and retained key employees who are experts in their fields. This has helped us expand into new sectors and steadily grow. Job Description Will support manager and individual contributors in day to day management of task related disability claims administration. This is all computer based work and candidate should be proficient in navigating on the computer and have good typing skills. This position would also require attention to detail and accuracy when inputting information. This is not a customer facing position. The candidate would be required to work in the South Portland office location Additional Information All your information will be kept confidential according to EEO guidelines.

For description, visit PDF: ************ fwwebb. com/careers/pdfs/Portland_Office_Admin. pdf

Two-year degree from or two to four years related experience and/or training; or equivalent combination of education and experience. Ability to write reports and business correspondences. Ability to effectively present information and respond to questions from managers, clients, and customers. Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to operate computer systems, be versed in or be able to learn popular software programs such as Microsoft Word, Excel, Powerpoint and Access, and the UniFirst Account Management System as it pertains to the job function. UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws Where will a UniFirst Career take you? As an industry leader in the rental, lease and sale of uniforms and facility services products, UniFirst Corporation has grown to become one of the largest companies in the garment services industry. UniFirst is recognized on the Forbes “Platinum 400 - Best Big Companies” List. With over 14,000 employee Team Partners and more than 250 facilities throughout the United States, Canada, Mexico and Europe, you are never just a number when you work for UniFirst. What sets us apart from all other companies is that we still function as a family run business. When you work for UniFirst, you're family! UniFirst Corporation has a strong history of promoting from within. In fact, most of UniFirst's Senior Managers have come from within the Company. Opportunities are endless for those individuals who possess a strong work ethic, a commitment to quality, and above all else, a passion for delivering quality customer service, both internally and externally. Our culture is what makes UniFirst an organization that stands out from the rest. Are you interested in loving your job? Find out just how far a career with UniFirst can take you. UniFirst offers a Fleet of Benefits, 50+ to be exact! · 401K with Company Match · Profit Sharing · Health Insurance · Employee Assistance Program · Life Insurance · Supplemental Life Insurance · Long Term Disability · Vacation · Sick Time · Paid Holidays · Direct Payroll Deposit · Tuition Reimbursement · 30% Employee Discount · Employee Referral Program We are seeking a self-motivated, organized individual for Office Administration and Management. Two years college and two years management experience is preferred. Individuals applying for this position must have an excellent work history, possess strong communication and people management skills and be proficient in Microsoft Word and Excel. Responsibilities Included but not Limited to: Perform data entry responsibilities as directed. Customer service responsibilities. Review, organize, and maintain customer files, employee files and other required records. Manage and support human resource issues. Process applications and set up new employees with insurance and payroll. Assist all employees with basic benefits, health insurance, 401k, vacation/sick time and payroll issues. Voucher invoices for approval and payment. Maintain payment files for each vendor. Answer telephone and give information to callers or route call to appropriate person. Order general office supplies and distribute mail. Manage accounts receivables collection to expectable levels. Submit payroll, customer summary billing, post checks/deposits and manage petty cash.

Job Description Are you ready to join a fun and energetic team at Greenhead Lobster, LLC in Stonington, Maine ? As a Part-Time Office Associate, you'll get to flex your data entry skills while providing top-notch customer service in a vibrant environment. Enjoy the flexibility of working onsite, where each day brings new problem-solving adventures. You'll be part of a company that thrives on innovation and integrity , making every project a delicious opportunity! Plus, with pay ranging from $18 to $21 per hour based on your experience, your financial goals are within reach. So why wait? Join us for a workplace where hard work meets a lighthearted atmosphere, and your administrative talents can shine! You can enjoy great benefits such as Medical, 401(k), Health Savings Account, Competitive Salary, Paid Time Off, Paid Meals, and Employee Discounts. Dive into this exciting opportunity and be a part of something truly special at Greenhead Lobster! Your day as An Office Associate As a crucial member of our team at Greenhead Lobster, LLC, you'll be responsible for keeping our administrative and accounting office running smoothly! This part-time role encompasses a variety of fun tasks, including delivering excellent customer service, handling daily data entry, and managing basic office duties. You'll answer phones and monitor email inquiries, ensuring that every customer feels valued. Tackle customer complaints with a problem-solving attitude while also engaging with customers who visit our vibrant location. You'll stay organized by managing our customer and vendor BOLs and maintaining accurate crate data entry. Plus, you'll get hands-on experience with basic data entry in various Excel spreadsheets. Join us to make an impact every day while enjoying a fun and flexible work environment! Does this sound like you? To thrive as a Part-Time Office Associate at Greenhead Lobster, LLC, you'll need a unique blend of skills that make the workplace both fun and efficient! Exceptional customer service abilities are a must, as you'll engage with customers daily. Attention to detail will help ensure accurate data entry and organization of essential documents, while strong organizational skills will keep our office running like a well-oiled machine. Basic computer skills are vital, especially when managing data across Excel spreadsheets. A self-motivated attitude will empower you to tackle tasks independently and help solve any issues that arise. Lastly, effective communication skills are crucial for collaborating with team members and interacting with our valued customers. Experience in the seafood industry is a bonus that will give you an edge in understanding our products and our customers' needs! Join us in making each day as delightful as our delicious lobster products! Knowledge and skills required for the position are: customer service attention to detail organizational skills basic computer skills self-motivated communication skills seafood industry experience a plus Join our team today! If you think this role will suit your needs, great! Applying is a piece of cake. Good luck - we're excited to meet you!

Job DescriptionROLE DESCRIPTION: As an Office Representative with Bob Boylen, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. Your attention to detail, customer service skills, and desire to help people make you an ideal fit. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support. We look forward to connecting with you if you are the ideal customer-focused and empathetic team member we are searching for. We anticipate internal growth opportunities for especially driven and sales-minded candidates. RESPONSIBILITIES: Establish customer relationships and follow up with customers as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Use exemplary communication to efficiently meet the needs of customers while promoting the development of our business. QUALIFICATIONS: Dedicated to customer service Able to effectively relate to a customer, answer their questions, and anticipate their needs. Excellent communication skills to assist customers and coordinate with other agency team members Proactive in problem-solving BENEFITS: Hourly pay plus commission/bonus Growth potential/Opportunity for advancement within my office Paid time off (vacation and personal/sick days) Health benefits Valuable career-building experience

Job DescriptionOffice Coordinator - Dispatch and Customer Service Overview:We are seeking a proactive and organized Office Coordinator for our towing and recovery company to manage dispatch operations, customer service, and the overall maintenance of our office environment. The successful candidate will play a critical role in ensuring operational efficiency, customer satisfaction, and a well-organized office space. This role requires a combination of administrative excellence, effective communication skills, and a commitment to maintaining a supportive and efficient work environment. Key Responsibilities: Office Coordination and Maintenance: Oversee the day-to-day operations of the office, ensuring a clean, organized, and productive workspace. Responsible for maintaining office supplies, equipment, and inventory, ensuring that all necessary materials are readily available for the team. Dispatch Management: Efficiently handle service calls, utilizing dispatch software to assign and schedule tow trucks. Monitor service progress to guarantee timely and effective responses to customer needs. Customer Service Excellence: Serve as the primary point of contact for customer inquiries, concerns, and feedback. Deliver empathetic support, resolving issues to achieve customer satisfaction and loyalty. Record Keeping: Maintain detailed records of dispatch activities, customer interactions, and inventory of office supplies, using industry-standard software to ensure accuracy and accessibility. Team Communication: Facilitate clear and timely communication between customers, tow truck operators, and management, ensuring all parties are informed of job statuses and operational updates. Problem Resolution: Address and resolve challenges efficiently, applying critical thinking and customer-focused solutions to maintain service quality and operational flow. Qualifications: Proven experience in office administration, dispatch, or customer service, with a demonstrated ability to manage office logistics and customer relations effectively. Strong organizational skills, capable of managing multiple priorities in a dynamic, fast-paced environment. Excellent communication abilities, both verbal and written, with a focus on providing outstanding customer service. Proficiency in using office management and dispatch software (e.g., Towbook), as well as Microsoft Office Suite. A proactive approach to problem-solving, with a knack for identifying and addressing issues before they escalate. High school diploma or equivalent required; further education or certification in office management, customer service, or related fields is preferred. Flexibility to work in various shifts, including evenings and weekends, according to business needs. What We Offer: Competitive salary and benefits package, reflective of experience and qualifications. Opportunity to work in a dynamic, supportive environment that values your contributions and is dedicated to personal and professional growth. The chance to play a pivotal role in the operational excellence and customer satisfaction of a leading towing and recovery service provider. Vacation Pay Holiday Pay Ongoing employee training & development Employee Discount Paid Training and Certification Company Outings Since 1984, 201 Service has been built around providing quality services to our customers based on our honesty and integrity. At 201 Service safety is a priority. 201 Service is a drug-free workplace and requires a background check and drug test prior to employment. It's a great time to join our company. Apply Today! E04JI8007k91407st9v

Salary Description $18.00 per hour

Maintenance/Custodial/Maintenance Maintenance Secretary Temporary Position 10-12 hours/week

Part-time Description Rooted in Community. Inspired by Care. Mount Desert Island Hospital isn't just a place where care is delivered - it's where care begins, where it grows, and where it connects us all. Located in the heart of Bar Harbor, surrounded by the rugged beauty of Acadia National Park, MDI Hospital is deeply woven into the fabric of island life. We're not just serving a community - we are the community. A Place Where You Belong. At MDI Hospital, every team member is more than a healthcare professional - they're a neighbor, a friend, a familiar face in the grocery store or on the hiking trail. We believe that healing happens best when people feel seen, supported, and valued. That's why we foster a workplace where everyone belongs, where voices are heard, and where your contributions truly matter. Small Town Heart, Big Impact. Though we serve a small, close-knit population, our reach is wide and our impact deep. We offer a full spectrum of care - from family medicine and behavioral health to emergency services and specialty care - all grounded in compassion and clinical excellence. Our partnerships with organizations like Penn Medicine and the MDI Biological Laboratory help us bring world-class resources to our rural setting. A Culture of Connection. We believe that wellness is a shared journey. Whether it's through community wellness programs, school-based health initiatives, or simply taking the time to listen, we're here to walk alongside our patients and each other. Our team is collaborative, mission-driven, and always ready to lend a hand - or an ear. Come Grow With Us. Working at MDI Hospital means being part of something bigger than yourself. It means joining a team that values your well-being, supports your growth, and celebrates your unique strengths. Whether you're new to the island or have called it home for years, you'll find a place here - not just to work, but to belong. Reports to: Materials Management Manager Summary: This is a 20-hour per week position. Under general supervision, the Materials Distribution Clerk is responsible for receiving, storing, and distributing inventory and non-inventory supplies. The role includes performing inventories, issuing equipment, materials, and supplies to departments through picking, packing, delivery, and restocking. The clerk also performs data entry and general warehouse duties. These responsibilities support direct patient care by ensuring that clinical staff have the necessary materials and equipment to provide care efficiently. Benefits: MDI Hospital and Birch Bay Retirement Village offer a competitive salary, robust medical/dental/vision/life insurance, identity theft protection program, matching retirement plan, ample paid time off, a comprehensive award winning wellness program with reimbursement incentives, generous tuition reimbursement, and continuing education benefits. Some positions may qualify for a sign on bonus and relocation assistance. EEO Statement: MDI Hospital and Birch Bay Retirement Village provide equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws Requirements Education, Training or Certifications Required High School Diploma or equivalent required May substitute work experience if continuously more responsible and relevant Must be able to work closely with all authority levels Comfortable communicating with all hospital staff in person, via phone, or email Experience Required 1 year familiarity with shipping, receiving, distribution, and inventory control procedures Experience must include ERP/MRP system use for receiving and ordering Special Requirements Demonstrated proficiency in Microsoft Excel, Outlook, and Word Excellent communication skills, both written and verbal Comfortable communicating with and working closely with all authority levels Proficient with MS Outlook Pleasant phone manner Cognitive Requirements Emotional maturity and excellent people skills Excellent organizational skills with strong attention to detail Familiarity with computer programs related to purchasing and shipping/receiving Physical Demands Routinely lift and unload supplies and equipment weighing over 100 pounds using appropriate lifting tools (e.g., pallet jacks, mobile carts, mobile racking systems) Seek help for items requiring multiple people to move Transport items weighing up to 50 lbs. to various areas on the hospital campus Stand for long periods to process shipping/receiving supplies Walk and push delivery carts for extended periods to distribute goods across hospital departments, clinics, and administrative offices Environment Primarily indoor work in a temperature- and climate-controlled environment Routinely use stairs to travel between hospital floors Outdoor work includes: Loading dock activities Unloading and sorting incoming packages and equipment deliveries Walking between hospital and outlying clinics/administrative offices daily

Please be advised, if you are viewing this position on Indeed, that the salary rate/range set forth herein was provided by Indeed. Concentra's market specific rate/range will be provided during the interview process. : Do you want to apply your skills and knowledge of healthcare to help improve the health of America's workforce? With a national footprint of more than 500 medical centers and more than 130 onsite clinics nationwide, Concentra colleagues are fueled by our drive to provide an exceptional experience for our customers and exceptional care for their employees. Concentra, one of the largest health care companies in the nation, has an opening for a Patient Service Specialist. Working in the Front Office is one of the most important roles in our company. You are the face of Concentra to our communities. We will rely on your ability to maintain a calm, friendly and welcoming demeanor under just about any circumstances. Concentra offers limitless growth opportunities so you can continue to build your career in the health care field. You will receive hands-on training and gain valuable experience caring for patients every day. Your positive attitude and excellent communication skills will make a direct, meaningful impact on the patient experience. If you're looking for an organization that cares for your growth and well-being as much it does its patients, consider Concentra. Apply today! Responsibilities DAILY RESPONSIBILITIES: As a front desk receptionist, you are the first and last point of contact to our patients, you will ensure patients feel comfortable during their visit, multitasking between greeting patients and managing a variety of administrative assistant duties. THE DETAILS • Patient Service Representatives greets patients and visitors, communicates wait times and directs them accordingly. • Obtains authorization as needed to process patients for services needed. • Checks patients in appropriate patient management system in accordance with client company protocols. • Explains all required forms to patients and ensures proper completion of all paperwork. • Answers incoming telephone lines in accordance with company procedures and directs the caller accordingly. • Checks out patients in appropriate patient management system according to procedure and distributes records according to the Employer's protocols. • Files paperwork, medical records and correspondence according to defined company procedure. • Maintains inventory of office supplies and printed forms. • Manages dissemination of all paperwork to outside parties including non-injury paperwork, custody and control forms. • Follows HIPAA guidelines and safety rules • Attends center staff meetings and participates in ongoing training as a Medical Front Office Assistant • Completes processing of patient referrals including accurate checkout, paperwork processing, patient education and communication with Client Support Services as required. • Assists Center Administrator in managing daily front desk administrative functions. • Complete understanding and ability to perform in all aspects of front office operations • Performs receptionist duties to achieve or exceed established service standards • Assists in maintaining a neat, clean and orderly appearance throughout the facility • Assists in maintaining a neat, clean and orderly appearance throughout the facility • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications JOB REQUIREMENTS: High school graduate or equivalent One year of experience in customer service environment preferred Demonstrated Intermediate knowledge of PCs, word processing, and data entry Demonstrated excellent customer service and communication skills

Please be advised, if you are viewing this position on Indeed, that the salary rate/range set forth herein was provided by Indeed. Concentra's market specific rate/range will be provided during the interview process. : Do you want to apply your skills and knowledge of healthcare to help improve the health of America's workforce? With a national footprint of more than 500 medical centers and more than 130 onsite clinics nationwide, Concentra colleagues are fueled by our drive to provide an exceptional experience for our customers and exceptional care for their employees. Concentra, one of the largest health care companies in the nation, has an opening for a Patient Service Specialist. Working in the Front Office is one of the most important roles in our company. You are the face of Concentra to our communities. We will rely on your ability to maintain a calm, friendly and welcoming demeanor under just about any circumstances. Concentra offers limitless growth opportunities so you can continue to build your career in the health care field. You will receive hands-on training and gain valuable experience caring for patients every day. Your positive attitude and excellent communication skills will make a direct, meaningful impact on the patient experience. If you're looking for an organization that cares for your growth and well-being as much it does its patients, consider Concentra. Apply today! Responsibilities DAILY RESPONSIBILITIES: As a front desk receptionist, you are the first and last point of contact to our patients, you will ensure patients feel comfortable during their visit, multitasking between greeting patients and managing a variety of administrative assistant duties. THE DETAILS • Patient Service Representatives greets patients and visitors, communicates wait times and directs them accordingly. • Obtains authorization as needed to process patients for services needed. • Checks patients in appropriate patient management system in accordance with client company protocols. • Explains all required forms to patients and ensures proper completion of all paperwork. • Answers incoming telephone lines in accordance with company procedures and directs the caller accordingly. • Checks out patients in appropriate patient management system according to procedure and distributes records according to the Employer's protocols. • Files paperwork, medical records and correspondence according to defined company procedure. • Maintains inventory of office supplies and printed forms. • Manages dissemination of all paperwork to outside parties including non-injury paperwork, custody and control forms. • Follows HIPAA guidelines and safety rules • Attends center staff meetings and participates in ongoing training as a Medical Front Office Assistant • Completes processing of patient referrals including accurate checkout, paperwork processing, patient education and communication with Client Support Services as required. • Assists Center Administrator in managing daily front desk administrative functions. • Complete understanding and ability to perform in all aspects of front office operations • Performs receptionist duties to achieve or exceed established service standards • Assists in maintaining a neat, clean and orderly appearance throughout the facility • Assists in maintaining a neat, clean and orderly appearance throughout the facility • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications JOB REQUIREMENTS: High school graduate or equivalent One year of experience in customer service environment preferred Demonstrated Intermediate knowledge of PCs, word processing, and data entry Demonstrated excellent customer service and communication skills Additional Data 401(k) Retirement Plan with Employer Match - Colleague Referral Bonus Program This job requires access to confidential and critical information, requiring ongoing discretion and secure information management. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Concentra is an Equal Opportunity Employer, including disability/veterans

is posted on behalf of Inspire, a NMMC partner. , you agree that your application will be shared with Inspire. The successful candidate will not be an NMMC employee but will be employed by Inspire. NMMC is not responsible or liable for any actions of any other involved party once the application has been provided to Inspire. Inspire Rehab is seeking a dependable, organized, and personable individual to join our team as a Front Office Coordinator / Rehab Aide, supporting the rehab department at Northern Maine Medical Center in Madawaska, ME. In this full-time, dual-role position, you will play a key role in both front office operations and therapy team support, helping ensure a smooth, welcoming experience and exceptional care for every patient. As part of our team, you will welcome patients, manage check-in and check-out, schedule appointments, verify insurance, and assist with other front office tasks. You will also support therapists by preparing treatment areas, organizing equipment, and assisting with patient care as needed. Your work will help create a positive experience for patients while contributing to efficient clinic operations. We are looking for someone flexible and adaptable, with strong communication and multitasking skills, a positive attitude, and a commitment to patient care. Experience in a healthcare setting and proficiency with Microsoft Office (Outlook, Excel, OneDrive) are preferred. Salary is based on experience and education. At Inspire Rehab, we are passionate about delivering high-quality care to rural communities. If you're motivated to make a meaningful impact and thrive in a collaborative, supportive environment, we invite you to apply and become a valued member of our healthcare team! To apply, please email your resume to: ************************ Inspire is an E-Verify employer Https://*************************************************************************************** Https://***********************************************************************************

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Opening Date: December 4, 2025 Closing Date: December 17, 2025 Job Class Code: 6542 Grade: 13 (Admin Svcs) Salary: $17.69 - $25.47 per hour* * Pay includes a 2.25% recruitment and retention stipend. Position Number: 02000-0231 Location: Rockland The Office Associate II position in Division of Support Enforcement & Recovery (DSER) is a full-time Monday-Friday, 8-5. A partial telework schedule may be available with management approval. Core Responsibilities: The Office Associate II is a paraprofessional position providing administrative support in a Child Support Office. Duties can vary and include, but are not limited to: o Processing administrative documents and assisting with processing legal documents, which may include wage attachments, license revocation, passport denial and placing/releasing motor vehicle liens o Communicating with parents, answering questions, and providing information about the child support program o Managing and prioritizing correspondence/contacts, including electronic and hard mail, addressing time sensitive mail promptly o Telephone Customer Service o Building cases and managing contact with individuals applying for child support services o Document imaging and indexing o Scheduling genetic testing o Assisting with general office duties Minimum Qualifications: To qualify for this position, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I. Note: Applicants are subject to pre-employment screening including verification of minimum qualifications, application information, employment history, and references. Conditional offers are made to selected candidates who must successfully complete a pre-employment, fingerprint-based criminal history record check. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office for Family Independence, Division of Support Enforcement & Recovery (DSER) is responsible for the development and implementation of the rules, regulations, policies, and procedures necessary to ensure that all non-custodial parents are contributing to the economic support of their children. Responsibilities include establishing paternity, locating non-custodial parents, establishing and enforcing child support orders and representing the Department's interest in the Maine District Court in matters pertaining to child support. The Division of Support Enforcement & Recovery has offices located statewide in Biddeford, Sanford, Portland, Lewiston, Augusta, Rockland, Bangor, Ellsworth & Caribou. This position requires occasional travel. Application Information: For additional information about this position please contact Marcus Hatch at ********************** or ************** VACANCIES ARE LISTED BY LOCATION for 2 weeks on the State of Maine Career Page. During the recruitment period, please apply online, submitting a resume and cover letter describing your skills as expert, skilled or novice in the following areas: o Outlook, Excel, MS Word and comparable word processing/spreadsheet applications; o Data Entry (entering data and narratives) o Written and Verbal Communications, including keyboarding & telephone skills; o Customer Service; o Teamwork Please submit all documents or files in PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: * Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. * Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. * Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. * Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). * Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). * Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Job DescriptionOffice Coordinator - Dispatch and Customer Service Overview:We are seeking a proactive and organized Office Coordinator for our towing and recovery company to manage dispatch operations, customer service, and the overall maintenance of our office environment. The successful candidate will play a critical role in ensuring operational efficiency, customer satisfaction, and a well-organized office space. This role requires a combination of administrative excellence, effective communication skills, and a commitment to maintaining a supportive and efficient work environment. Key Responsibilities: Office Coordination and Maintenance: Oversee the day-to-day operations of the office, ensuring a clean, organized, and productive workspace. Responsible for maintaining office supplies, equipment, and inventory, ensuring that all necessary materials are readily available for the team. Dispatch Management: Efficiently handle service calls, utilizing dispatch software to assign and schedule tow trucks. Monitor service progress to guarantee timely and effective responses to customer needs. Customer Service Excellence: Serve as the primary point of contact for customer inquiries, concerns, and feedback. Deliver empathetic support, resolving issues to achieve customer satisfaction and loyalty. Record Keeping: Maintain detailed records of dispatch activities, customer interactions, and inventory of office supplies, using industry-standard software to ensure accuracy and accessibility. Team Communication: Facilitate clear and timely communication between customers, tow truck operators, and management, ensuring all parties are informed of job statuses and operational updates. Problem Resolution: Address and resolve challenges efficiently, applying critical thinking and customer-focused solutions to maintain service quality and operational flow. Qualifications: Proven experience in office administration, dispatch, or customer service, with a demonstrated ability to manage office logistics and customer relations effectively. Strong organizational skills, capable of managing multiple priorities in a dynamic, fast-paced environment. Excellent communication abilities, both verbal and written, with a focus on providing outstanding customer service. Proficiency in using office management and dispatch software (e.g., Towbook), as well as Microsoft Office Suite. A proactive approach to problem-solving, with a knack for identifying and addressing issues before they escalate. High school diploma or equivalent required; further education or certification in office management, customer service, or related fields is preferred. Flexibility to work in various shifts, including evenings and weekends, according to business needs. What We Offer: Competitive salary and benefits package, reflective of experience and qualifications. Opportunity to work in a dynamic, supportive environment that values your contributions and is dedicated to personal and professional growth. The chance to play a pivotal role in the operational excellence and customer satisfaction of a leading towing and recovery service provider. Vacation Pay Holiday Pay Ongoing employee training & development Employee Discount Paid Training and Certification Company Outings Since 1984, 201 Service has been built around providing quality services to our customers based on our honesty and integrity. At 201 Service safety is a priority. 201 Service is a drug-free workplace and requires a background check and drug test prior to employment. It's a great time to join our company. Apply Today! E04JI8007k914085pfr

Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can make a meaningful difference in the lives of the patients you serve. The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. This role requires a general knowledge of various systems and/or procedures. This position ensures that every patient is treated with quality clinical care and is provided a welcoming and respectful experience. Responsibilities Greet patients and visitors Communicate wait times to patients and direct them accordingly Obtain authorization, as needed, to process patients for services Check in patients using appropriate patient management system Explain all required forms to patients and ensure proper completion of all paperwork Answer incoming telephone lines and direct the caller accordingly Contact patients regarding appointment reminders, rescheduling, or cancellations. Check out patients in appropriate patient management system and distribute records File paperwork, medical records, and correspondence Maintain inventory of office supplies and printed forms Manage dissemination of all paperwork to outside parties including non-injury, custody, and control forms Follow HIPAA guidelines and safety rules Attend center staff meetings Participate in initial and ongoing training as required Complete processing of patient referrals including accurate checkout, paperwork processing, patient education, and communication with Client Support Group Assist Center Operations Director or other leader in managing daily administrative functions Assist in maintaining a neat, clean, and orderly appearance throughout the facility Use employer reporting tool to scan and distribute employer results and paperwork Review clinician transcriptions and enter applicable charges via internal charge entry system. Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads and/or other duties as assigned/approved by medical leadership This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Qualifications Education Level: High School Diploma or GED Job-Related Experience 6 months to 1 year Working knowledge of state-specific occupational medicine requirements preferred Job-Related Skills/Competencies Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies Demonstrated effective communication and interaction with employers, patients, providers, and other employees Demonstrated ability to maintain working relationship with all levels of employees Demonstrated excellent customer service skills Demonstrated intermediate knowledge of Microsoft Office such as Word, Excel, Outlook and entry of data into various systems/applications Ability to perform all aspects of front office operations Drive to achieve or exceed established service standards Additional Data 401(k) Retirement Plan with Employer Match Medical, Vision, Prescription, Telehealth, & Dental Plans Life & Disability Insurance Paid Time Off & Extended Illness Days Offered Colleague Referral Bonus Program Tuition Reimbursement Commuter Benefits Dependent Care Spending Account Employee Discounts This job requires access to confidential and critical information, requiring ongoing discretion and secure information management. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Concentra is an Equal Opportunity Employer, including disability/veterans

Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can make a meaningful difference in the lives of the patients you serve. The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. This role requires a general knowledge of various systems and/or procedures. This position ensures that every patient is treated with quality clinical care and is provided a welcoming and respectful experience. Responsibilities Greet patients and visitors Communicate wait times to patients and direct them accordingly Obtain authorization, as needed, to process patients for services Check in patients using appropriate patient management system Explain all required forms to patients and ensure proper completion of all paperwork Answer incoming telephone lines and direct the caller accordingly Contact patients regarding appointment reminders, rescheduling, or cancellations. Check out patients in appropriate patient management system and distribute records File paperwork, medical records, and correspondence Maintain inventory of office supplies and printed forms Manage dissemination of all paperwork to outside parties including non-injury, custody, and control forms Follow HIPAA guidelines and safety rules Attend center staff meetings Participate in initial and ongoing training as required Complete processing of patient referrals including accurate checkout, paperwork processing, patient education, and communication with Client Support Group Assist Center Operations Director or other leader in managing daily administrative functions Assist in maintaining a neat, clean, and orderly appearance throughout the facility Use employer reporting tool to scan and distribute employer results and paperwork Review clinician transcriptions and enter applicable charges via internal charge entry system. Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads and/or other duties as assigned/approved by medical leadership This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Qualifications Education Level: High School Diploma or GED Job-Related Experience 6 months to 1 year Working knowledge of state-specific occupational medicine requirements preferred Job-Related Skills/Competencies Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies Demonstrated effective communication and interaction with employers, patients, providers, and other employees Demonstrated ability to maintain working relationship with all levels of employees Demonstrated excellent customer service skills Demonstrated intermediate knowledge of Microsoft Office such as Word, Excel, Outlook and entry of data into various systems/applications Ability to perform all aspects of front office operations Drive to achieve or exceed established service standards