Office clerk jobs in Mobile, AL

Full time position at local Chemical facility. Tasks: Setting-up new hires Employee Numbers, IT equipment, uniforms, etc. Local Fleet Management for TS Departments ~60 h per year total Time Administration Helper: Enter time for maintenance & reliability employees Enter time for equipment such as manlifts, trailer washes, and cranes. Enter time for equipment such as boroscope, LIBS Analyzer, drones. Manage the manlift reservation app and delete or edit reservations as needed. Process reports Create MOC's and M2 notifications as needed. Order U1 forms from the National Board as needed Plantdoc: Upload reports into Plantdoc and update tracking chart of what reports have been uploaded Request access for new employees to Plantdoc to view and approve inspection reports Change set approvers for plants as new engineers are hired on Train new employees how to search for previous inspection reports in Plantdoc Do file research as needed for past reports in Plantdoc Assists testing for new Millwright and I&E hires Assist with Contractor Safety Orientation Must be able to pass background check Must have valid Driver's License

CTR Group is seeking a Tool Room Clerk in Mobile, AL. Immediate openings and urgently hiring! What We Offer: Weekly Pay - you receive a paycheck every week Comprehensive Benefits Package Safety First! Position SummaryA well-established machine shop in Mobile, AL is seeking a dependable and detail-oriented Tool Room Clerk to support daily operations. This role is responsible for managing tooling inventory, issuing and receiving equipment, and maintaining accurate records to ensure smooth production flow and compliance with safety standards. Key Responsibilities Organize and maintain inventory of tools, gauges, and consumables in the tool room Issue and receive tools and equipment to/from shop personnel, ensuring proper tracking and documentation Monitor tool usage, wear, and calibration schedules using spreadsheets or inventory software Inspect tools for damage or wear and coordinate repairs or replacements as needed Maintain accurate inventory levels and notify supervisors of low stock or special requests Assist with cycle counts and audits to ensure inventory accuracy Maintain a clean, organized, and safe tool room environment Collaborate with machinists, welders, and supervisors to anticipate tooling needs Qualifications High school diploma or equivalent Experience in a machine shop, tool crib, or industrial setting preferred Familiarity with machining and welding tools (e.g., calipers, grinders, micrometers) Basic computer skills; Excel or inventory software experience a plus Strong organizational skills and attention to detail Ability to lift up to 50 lbs and stand for extended periods About CTR Group: CTR Group operates in the staffing and recruitment industry, Nationwide for over 35 years. We provide full-service staffing support for various sectors including Marine Trades, Heavy Industrial, Light Industrial, Commercial, Technical, Professional, Aerospace and Aviation, and Energy. We offer a range of placement options such as Direct Hire, Contract Labor, Temporary & Temp to Hire. CTR Group takes pride in its high ratings across various platforms, reflecting our commitment to excellence and our dedication to providing quality staffing and employment services. CTR Group is an equal employment opportunity employer. Candidates are selected based on qualifications and defined requirements of the job, not on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin or any other protected status. Further, CTR Group encourages United States' Veterans and persons with disabilities to apply for positions for which they are qualified.

This is advanced secretarial and related complex clerical work. JurisdictionsStarting Yearly SalaryMobile County$41,469*City of Mobile$34,947City of Prichard$21,888City of Saraland$38,509City of Citronelle$30,012Mobile Area Water & Sewer System$39,471Mobile County Health Department$37,570Mobile Housing Authority$41,470Mobile County Emergency Management Agency$44,658Mobile County Personnel Board$33,224Prichard Water Works & Sewer Board$37,570Mobile Public Library$34,947*Amended 10/17/25 Applicants must pass an examination in order to qualify for this position. Details regarding the examination will be emailed to candidates who meet the requirements set out below. Minimum Qualification Requirements Graduation from a standard senior high school, or the successful completion of the General Educational Development (GED) test, and a minimum of three years experience at the level of a Secretary I; or a combination of education and experience equivalent to these requirements. Special Requirement Must possess a current Certification of Proficiency from the Mobile County Personnel Board certifying the ability to type a minimum of 32 words per minute prior to submitting an application. For details, please see Class Specifications | Secretary II | Class Spec Details (governmentjobs.com) All applications should be submitted online through the Mobile Civil Service Job Opportunities page. Paper notifications are not available; therefore, "email" should be selected. Accuracy and truthfulness are of primary importance for Civil Service System employment, and all applications are reviewed with this in mind. Please note that this job posting will close once 275 applications have been received. Eligibles selected for appointment must meet the established medical and physical standards for the class of work. The medical examination must be by one of the physicians designated by the Personnel Board. Appointees must bear the cost of the examination. A person with a disability may request accommodation by contacting the Mobile Civil Service at ************. Adam Bourne, Civil Service Director The agencies we serve are equal opportunity employers.

Salary:$14.00 - $22.00 per hour Details Make a Real Difference-One Patient at a Time The Administrative Office Coordinator for Hospice is responsible for providing top level customer service to internal and external clients as it relates to a location's operational support activities. Schedule: Monday - Friday normal business hours in office Why Join Us? * Organization focused on creating great clinical outcomes for our patients * Be part of a clinical team that feels like family-working together to meet each patient's unique needs * Directly impact the lives of patients in your local community * Flexible scheduling that gives you the opportunity for better work-life balance Essential Job Functions * Greet persons entering the facility to learn the purpose of the visit and escort visitors to their destination * Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member * Distribute mail to appropriate staff member or department, including company communication being mailed to employees * Process invoices according to branch location guidelines * Monitor office supplies and submit orders as needed * Scanning and/or filing of documentation and records * Participates in renewables/credentialing/expiration activities, to include obtaining necessary documents from staff to fulfill credentialing requirements * Ensures order and cleanliness of the office and organizes repairs or other work to maintain a professional image * Oversite of postage machine and other office equipment for use and acceptable working condition * Perform special projects as needed Benefits Offerings: * 401(k) with company match * Health, dental, vision, life, and pet insurance * Mileage reimbursement and cell phone allowance * Generous PTO, sick time, and paid holidays * Inclusion Day to celebrate what matters to you * Float Day for extra flexibility and balance * Up to 8 Hours of Paid Volunteer time yearly * No-Cost Employee Assistance Program (EAP) - unlimited mental health telephonic counseling sessions, support with identity left, Will preparation and travel assistance * Robust DEI company program because Inclusion is an Aveanna Core Value * Tuition discounts and reimbursement Requirements: * High school diploma or GED * Proficient typing skills * Proficient Microsoft Office skills As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

Part-time Description Baskerville-Donovan, Inc. is currently seeking an energetic and professional Office Administrator in our Mobile, AL office. This part-time position provides general office support with a variety of clerical activities and related accounting tasks. The Office Administrator will be responsible for answering incoming calls, directing calls to appropriate associates, mail and ship correspondence, requisition of supplies, general accounting and bookkeeping duties, project specification editing and other Office Admin functions for the Mobile office. ESSENTIAL JOB RESPONSIBILITIES: Greeting guests, answering telephones, filing, client communications. Preparing and processing all account receivable invoices for the Mobile office. Preparing required documentation for accounts payable invoices to be sent to the corporate office in Pensacola. Preparing and submitting biweekly payroll and expenses for the Mobile Office. Communicating with clients to ensure ARs have been processed and are on track for payment. Assisting in preparing contract/project proposals, specifications, and other documents. OTHER JOB RESPONSIBILITIES: Coordinating office repairs, business licenses, vendor services, etc. Maintaining common areas neat and presentable. Purchasing and acquisition of office supplies, maintaining of inventory. Coordinating office IT and Human Resources needs with corporate office. Distributing mail, coordinating office events, and running errands as needed. Ability to compose professional and accurate emails and other business correspondence. Other duties as assigned. Requirements EDUCATION & EXPERIENCE: Required AA in business or accounting or equivalent experience Bookkeeping experience. Proficiency of MS Office Products (Word, Excel, Outlook, PowerPoint). Ability to work with little supervision; self-motivated; quick learner. Excellent organizational skills. Ability to multi-task and be flexible. Excellent verbal and written communication skills. Exceptional interpersonal communication skills working with multiple professionals. Preferred Job costing experience. Billing experience in a construction or engineering environment. Proficiency in SpecsIntact software. KNOWLEDGE/SKILLS/ABILITIES: Excellent organizational skills. Excellent verbal and written communication skills. Exceptional interpersonal communication skills. Ability to work independently on assigned Uas well as to accept direction on given assignments. Ability to multi-task. BENEFITS: Group Health Insurance: BCBS of AL Dental and Vision Insurance: USAble Life & Florida Combined Life HRA: Pre-tax savings account for health expenses with employer contributions. FSA: Pre-tax savings account for Health, Dental, Vision, or Over the Counter Medical Items Employer paid Life and AD&D, STD & LTD: USAble Life Supplemental Voluntary Life Insurance: USAble Life Accident, Critical Illness, Cancer, & Hospital Choice: Aflac 401(k) Employer Match Paid Time Off (PTO) & Holiday Pay Fitness & Wellness Program Employee Assistance Program (EAP) ABOUT US: Baskerville-Donovan, Inc. (BDI), incorporated in 1927, provides consulting engineering services to local, state, and federal clients. This includes planning, surveying, engineering and design, and construction phase services for infrastructure projects in the United States and world-wide. The company offers water resources engineering services, transportation engineering services, civil engineering, land surveying and mapping, and funding assistance services. We provide engineering solutions to projects that change the life of the communities we serve both stateside and abroad. BDI is headquartered in Pensacola, FL with offices in Panama City and Tallahassee, FL as well as Mobile, AL. The Mobile Office primarily services the Department of Defense working with the US Army Corps of Engineers and others to improve the lives of our servicemen and women at installations in the Southeast US and world-wide. Our purpose as an organization is creating community, where we make deeper connections with clients and help build up communities, making the world a better place, project by project. DRUG-FREE WORKPLACE/BACKGROUND CHECK: BDI is a Drug-Free Workplace. All job applicants will undergo a pre-employment drug screening for the presence of illegal drugs as a condition of employment. This includes marijuana (medical or recreational) due to the services we provide to federal contracts and projects, like the Department of Defense. Employment is also contingent on a pre-employment criminal background screening. EEO/AA EMPLOYER/VET/DISABLED: Baskerville-Donovan, Inc. is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identify, status as a protected veteran, among other things or status as a qualified individual with disability.

The mission of Cowin Equipment Company is to always satisfy or exceed our customers' expectations for quality. In the pursuit of this mission Cowin is committed to providing our employees a safe and healthy workplace, with an atmosphere of “fairness” that respects an individual's dignity, trust and loyalty. As our legacy in the machinery distribution business surpasses its 80th year, we look forward to the future as much as we pride ourselves on the past. Join our team today! Benefits Medical, Dental & Vision Insurance 401K Plan + Match Profit Sharing Plan Paid vacation and Holidays Short/Long Term Disability Growth opportunities Family owned and operated Cowin Equipment Company, Inc. is seeking a Service Administrative Assistant / Clerk for our Mobile, AL facility. The individual must be honest, assertive, innovative, self-motivated and have strong computer knowledge. Prefer someone with a basic understanding of how heavy / construction equipment dealers interact with the manufacturers to serve the end user. Must have the ability to get along well with people and communicate with customers and co-workers. The individual should have strong organizational skills, good communication skills, excellent customer relations skills, and very good computer / systems knowledge. Responsibilities Reports to Manager as it relates to duties of Service Administrative Assistant / Clerk. Responsible for opening and closing all work-orders relating to the Customer Shop / Field Service. Responsible for maintaining all filing and keeping the service manuals current. Responsible for checking all work-orders closely and ensuring that they have correct model and serial numbers, as well as labor input. Assist with the telephone in the service office. Responsible for logging mileage and charging to appropriate jobs. Review work-in-process weekly for any outstanding work-orders that should be closed … follow through with closing the work-orders and report it to the Manager. Responsible for entering all miscellaneous charges to work-orders and distributing the proper copies. Responsible for matching purchase orders with work-orders and coding them to the proper accounts. Perform any other duties as assigned by the Manager. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description TEMP SECRETARY - IMMEDIATE OPENING! Schedule: Monday-Friday, 8:00am-5:00pm Pay: $18.00/hour Assignment Length: 3-4 months (possible extension or permanent hire!) If hired permanently, an enhanced benefits package will be available. Are you an organized, proactive, detail-driven administrative professional? Do you thrive in a busy office where accuracy and communication matter? We're seeking a Temp Secretary to support a dynamic department and keep operations running smoothly. What You'll Do Prepare correspondence, reports, spreadsheets, and documents using a PC Assist with departmental budget activities and maintain financial records Maintain faculty search files and ensure proper procedures are followed Prepare reports on faculty searches and promotion/tenure packets Assist with faculty leave requests Process requisitions, purchase orders, and travel reimbursements Order supplies and equipment Utilize software systems to access and maintain departmental records Coordinate class schedules and update departmental databases Maintain statistical information and advising flowcharts Answer questions regarding University and departmental policies Supervise student assistants, assign duties, and approve timesheets Communicate professionally via phone, email, letter, and in person Distribute mail and provide general administrative support Maintain regular and prompt attendance and work overtime as required Perform additional duties as assigned What We're Looking For 2-4 year degree in Business, Communications, or related field (preferred) 5+ years of recent, hands-on administrative experience in a similar role Proven longevity and reliability in past positions Typing speed of 50+ WPM Strong written and verbal communication skills Highly organized, responsive, and proactive Ability to manage multiple tasks while maintaining accuracy Why You'll Love This Opportunity Steady Monday-Friday schedule High-impact administrative role Long-term extension or permanent hire possible Enhanced benefit package if converted to permanent Apply Now at www.mobile.snelling.com

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Ability to adhere to Cook's Grooming policy This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

HI, Hope you're doing well This is Pankaj from 4P Consulting please see below job description Job Title: INVR1 - Invoice Reconciler 1 Contract: 12 Months Skills and Responsibilities · Attention to Detail: Ability to meticulously review invoices, purchase orders, and receipts to ensure accuracy. · Numeracy Skills: Strong ability in handling numbers and calculations. · Organizational Skills: Efficient in managing multiple invoices and documents, keeping accurate records. · Computer Literacy: Proficiency in accounting software (e.g. Maximo, Oracle), MS Office (especially Excel), and the ability to adapt to new software. · Communication Skills: Effective verbal and written communication skills for coordinating with vendors and internal departments. · Problem-Solving Skills: Ability to identify discrepancies and resolve issues related to invoice processing. · Time Management: Capacity to meet tight deadlines and manage workload effectively Responsibilities: · Invoice Verification: Ensuring invoices match purchase orders and service receipts. · Reconciliation: Identifying discrepancies between invoices and records and resolving them. Data Entry: Accurately entering invoice data into the company's accounting system. · Payment Processing: Preparing and processing payments in a timely manner, adhering to company policies. · Record Keeping: Maintaining accurate and organized records of all invoices, payments, and reconciliations. · Compliance: Ensuring all invoicing activities comply with financial policies and statutory regulations. Personal Attributes: · Integrity: Handling confidential financial information responsibly. · Adaptability: Being flexible to changes in workload or company systems. · Teamwork: Collaborating effectively with the materials team, finance team and other departments. · Initiative: Proactively identifying and addressing issues related to invoice processing and reconciliation. Special Notes · Special Notes (mulitple leased workers needed, required PPE, etc.) : · Plant Daniel required PPE: Hard and Safety Glasses. · Please note, PPE will be used upon entering and transitioning through or working in designated areas of the facility. Thanks and Regards Sr. Talent Acquisition Specialist Pankaj Mishra ********************************* ***************

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders

Job Responsibilities * Assist in managing and organizing office operations and procedures. * Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. * Maintain office supplies, equipment, and inventories, replenishing as needed. * Prepare and edit documents, reports, and presentations as required. * Take refund requests, receipt requests, and paperwork verification. Critical Skills & Experience Requirements * Proven experience in an administrative or office support role. * Proficiency in office software including word processing, spreadsheets, and email tools. * Excellent communication and interpersonal skills. * Strong organizational and multitasking abilities. * Attention to detail and accuracy in work. * Ability to maintain confidentiality and handle sensitive information. * Cash handling experience ADA The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties. EEO Statement Topgolf is a global sports and entertainment community and is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information and veteran status) in its application and hiring processes and in its employment decisions. As an affirmative action employer, Topgolf also takes steps to prevent retaliation and to create a respectful, equitable and inclusive environment for our Guests, Associates, business partners, vendors, and the communities we serve. Topgolf is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law. Topgolf Entertainment Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. Topgolf will not pay fees for unsolicited agency resumes and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Topgolf Entertainment Group and will be processed accordingly without fee. Topgolf participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

The Office Administrator is responsible for planning, directing and coordinating the administrative office functions, coordinating plant personnel matters, compliance with HR government and corporate regulations, and compliance with accounting policies. Principle Duties and Responsibilities Works closely with plant management to assist with their staffing needs Posting jobs and screening applicants Managing temporary agencies and employees Compliance with pre-employment drug test screening oversees the new hire and orientation process Ensures all new hires have access to the Employee Self-Service system and complete their benefits enrollment Ensures employees have access to IPay to view and print their paystubs Ensures time and attendance system is accurate, and submits hours to the Payroll department on time for processing Identifies, researches, and resolves Administrative problems and opportunities Assists with accounting functions in accordance with established procedures and Company policy Reviewing Internal Control Checklist with Management Assists in ensuring the plant complies with Federal, State, and Company personnel laws and regulations, and HR policies and practices Distributes and posts communication pieces and materials throughout the office and the plant as necessary Ensures all personnel documents are scanned into OnBase to be filed into the employee's personnel file Completes special projects as needed. Performs other duties as required Qualifications Minimum high school diploma with experience in administration/accounting Minimum of one year of experience in office administration or related areas Working knowledge in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook) Working knowledge of various office equipment (computer, scanner, etc.) The Company is an Equal Opportunity Employer.

The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

Front Office/Receptionist Job Description/Summary PRIMARY FUNCTION The Receptionist is a non-licensed worker who has completed an on-the-job training program. The primary function of the Receptionist is to perform office-related duties. RESPONSIBLE FOR Performing general clerical duties as well as daily patient charges and assisting with maintaining the efficient operation of the facility. SPECIAL DEMANDS Must be able to accept responsibility and respect authority. Must demonstrate good judgement and common sense. Willingness to work under pressure. Must be able to accept constructive criticism. Must be able to hold in confidence medical records of all patients. Must be able to work with individuals of all ages. QUALIFICATIONS EDUCATION: Must have completed the twelfth grade level of school. EXPERIENCE: Background of secretary/receptionist work. PRIMARY DUTIES * Coordinates and schedules patients' appointments. * Maintains all aspects of patient medical records, including scheduling 30-day re-evaluations and re-certifications for Medicare. * Records daily patient charges and assists with deposit. * Tracking and collection of patient's deductibles and copayments. * Performs general receptionist/secretarial duties such as answering phone, phone messages, filing, etc. * Processes all dictation, copies and forwards to referring doctor to include Medicare recerts. * Any other duties as assigned by the Office Manager/ Clinical Director. RECEPTIONIST DUTIES * ANSWERING PHONE: Answer phone before third ring using a pleasant voice state "Good Morning/Afternoon, company name and who is speaking". If the person calling is trying to reach someone who is not available, always offer to take a message. * NEW PATIENT: When new patients call to schedule appointments they should be given an appointment within 24-48 hours, if possible. Obtain patient's name, phone number, diagnosis, referring doctor, frequency and duration as stated on prescription and insurance information. Use new patient referral sheets to log this information. Call insurance company for verification of insurance, percentage of coverage for rehab services, deductible information and if this has been met and precert rehab services if required. If patient is workman's comp, then prior authorization for frequency and duration must be done prior to patient's first appointment. Fill out workman's comp authorization form, be sure and obtain a(employer's name, file or claim number, address) mail claims and length of authorization. Pre-cert workman's comp if indicated by adjuster and log precert information on bottom of workman's comp authorization form so future authorization will be easily noted to precert. * CHECKING IN PATIENTS: Greet patients upon arrival and provide them with a sign in sheet. Always use patient's name when addressing them, if possible. Provide new patients with patient information sheet and either financial or workman's comp information sheet. Obtain rehab prescription and copy of insurance cards. Make patient's chart according to instructions in PATIENT CHARTS. Make up charge ticket for therapist inputting patient's name, date and therapist initials. Notify appropriate office personnel that patient is ready to be brought back for treatment. * CHECKING OUT PATIENTS: have designated office personnel discuss patient's account, insurance coverage and inform them of their ESTIMATED portion of their bill. Set up payment schedule and have patient sign appropriate promissory note if applicable. Collect patient's co-payment daily. Schedule patient for next appointment. * SCHEDULING PATIENTS: Schedule patients on a weekly/daily basis for their appointment times, trying to accommodate work schedules when necessary. Inform patient if they require specific appointment times to schedule their appointments early for the coming week. When scheduling patient for the next weeks appointments, ask if they have a return appointment with their physician and write 'Letter to Doctor" above their name on appointment book prior to M.D. visit

Adult Outpatient Programs provide the least restrictive level of care where adults may receive clinical interventions aimed at decreasing existing signs and symptoms. Outpatient treatment focuses on recovery, problem resolution, symptom reduction, stabilization and/or prevention of movement to a higher level of care. Treatment varies widely and depends upon the consumer's presenting symptoms. Responsibilities Office professionals work in an outpatient, clinical setting and are responsible for daily reception duties such as fielding phone calls from consumers, verifying insurance, collecting co-pays, and scheduling and re-scheduling appointments; assisting with posting to and collecting on consumer accounts; and assisting with other administrative duties as assigned. Essential Functions Greets all consumers Cancels and re-schedules appointments as necessary Have consumers sign in Answers telephone Receives consumer requests for appointments/information and changes. Records all telephone messages accurately and transfers to appropriate person timely Handles routine requests from clinicians Keys in no shows daily Directs consumers to appropriate waiting area Handles unscheduled consumers. Requests consumers chart from medical records Notifies appropriate clinician of consumer's arrival Schedules return appointments. Reviews DSR for appointment information Reviews clinician's schedule and assigns appointment time Gives consumer appointment card with next scheduled appointment Protects and maintains the confidentiality of all records and patient information. May perform Quality Assurance Process Completes administrative review audits as necessary Makes copies, faxes documents and performs other related clerical duties as needed Adheres to 5 Star Customer Service guidelines when dealing with Team Leader, co-workers and patients. Verifying Insurance Passing out prescriptions from the doctor to the Consumer Assists with the patient assistance pharmacy forms as needed, which includes communicating with the Consumer regarding proof of income Collecting Co-Payments Posting Payments to Consumers account Write the consumer a receipt for payments taken. Preparing deposits to be taken to Finance and Accounting. Enter Billing for various programs as needed. Entering information into Avatar Assist Consumers in receiving compensation for travel from Medicaid when needed Completes Admissions, Discharges, and Transfers as needed Coordinate appropriate services for consumers in Crisis Pass out Daily DSR reports Taking Verbal orders to be signed by various medical staff May perform relief for other staff members Assists with and works with all organization personnel involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization's policies and procedures and legal requirements Monitors dictation and transcription services Files and locates charts for clinicians as needed Seeks supervision and consultation as needed Accepts and employs suggestions for improvement Actively works to enhance skills Treats consumers with care, dignity and compassion Respects consumers' privacy and confidentiality Works in a cooperative manner with other AltaPointe employees Assists consumers and visitors as needed Personal values don't inhibit ability to relate and care for others Is sensitive to the consumer's needs, expectations and individual differences Is gentle and calm with consumers, families, and others as appropriate Actively participates in Performance Improvement activities. Actively participates in AltaPointe committees as required. Completes assigned tasks in a timely manner. Follows AltaPointe policies and procedures. Attends appropriate in-service training and other work- shops offered by AltaPointe. Physical Requirements There is occasional standing and walking which are in bursts of 5-10 minutes. Sitting is constant at the front desk during the shift. Frequently lift 3-5 pounds to handle consumer charts throughout the day, and usually not handling more than 2-3 charts at a time. Light grasp is needed while handling consumer charts and to open doors, done frequently. Fine manipulation and dexterity to handle paperwork in charts, writing, computer keyboarding and/or entry, mouse usage, phone usage, and using key pad on security door is frequent. Any other duties that are assigned by supervisor. Qualifications High school diploma or equivalent

Information Position Number 005033 Position Title Secretary IV - 005033 Division Academic Affairs Department 470200 - Adult Health Nursing Minimum Qualifications High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's department of Adult Health Nursing is seeking to hire a Secretary IV. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Prepares and processes university forms including requisitions, purchase orders, travel authorizations and reimbursements. * Assists Chairs, faculty, staff and students with departmental concerns. * Assists with administrative tasks necessary to process and fulfill objectives within the department. * Prepares correspondence, manuscripts, memos, reports and other documents using a PC. * Maintains departmental files and databases. * Takes minutes at meetings and prepares for final distribution. * Answers telephones and directs calls. * Greets and routes visitors. * Opens and distributes mail. * Makes travel arrangements departmental faculty. * Orders equipment and supplies, as needed. * Maintains faculty attendance records. * Utilizes appropriate computer applications to accurately create and maintain departmental records, program materials, reports and departmental documents, as needed. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/09/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Job DescriptionDescription: Baskerville-Donovan, Inc. is currently seeking an energetic and professional Office Administrator in our Mobile, AL office. This part-time position provides general office support with a variety of clerical activities and related accounting tasks. The Office Administrator will be responsible for answering incoming calls, directing calls to appropriate associates, mail and ship correspondence, requisition of supplies, general accounting and bookkeeping duties, project specification editing and other Office Admin functions for the Mobile office. ESSENTIAL JOB RESPONSIBILITIES: Greeting guests, answering telephones, filing, client communications. Preparing and processing all account receivable invoices for the Mobile office. Preparing required documentation for accounts payable invoices to be sent to the corporate office in Pensacola. Preparing and submitting biweekly payroll and expenses for the Mobile Office. Communicating with clients to ensure ARs have been processed and are on track for payment. Assisting in preparing contract/project proposals, specifications, and other documents. OTHER JOB RESPONSIBILITIES: Coordinating office repairs, business licenses, vendor services, etc. Maintaining common areas neat and presentable. Purchasing and acquisition of office supplies, maintaining of inventory. Coordinating office IT and Human Resources needs with corporate office. Distributing mail, coordinating office events, and running errands as needed. Ability to compose professional and accurate emails and other business correspondence. Other duties as assigned. Requirements: EDUCATION & EXPERIENCE: Required AA in business or accounting or equivalent experience Bookkeeping experience. Proficiency of MS Office Products (Word, Excel, Outlook, PowerPoint). Ability to work with little supervision; self-motivated; quick learner. Excellent organizational skills. Ability to multi-task and be flexible. Excellent verbal and written communication skills. Exceptional interpersonal communication skills working with multiple professionals. Preferred Job costing experience. Billing experience in a construction or engineering environment. Proficiency in SpecsIntact software. KNOWLEDGE/SKILLS/ABILITIES: Excellent organizational skills. Excellent verbal and written communication skills. Exceptional interpersonal communication skills. Ability to work independently on assigned Uas well as to accept direction on given assignments. Ability to multi-task. BENEFITS: Group Health Insurance: BCBS of AL Dental and Vision Insurance: USAble Life & Florida Combined Life HRA: Pre-tax savings account for health expenses with employer contributions. FSA: Pre-tax savings account for Health, Dental, Vision, or Over the Counter Medical Items Employer paid Life and AD&D, STD & LTD: USAble Life Supplemental Voluntary Life Insurance: USAble Life Accident, Critical Illness, Cancer, & Hospital Choice: Aflac 401(k) Employer Match Paid Time Off (PTO) & Holiday Pay Fitness & Wellness Program Employee Assistance Program (EAP) ABOUT US: Baskerville-Donovan, Inc. (BDI), incorporated in 1927, provides consulting engineering services to local, state, and federal clients. This includes planning, surveying, engineering and design, and construction phase services for infrastructure projects in the United States and world-wide. The company offers water resources engineering services, transportation engineering services, civil engineering, land surveying and mapping, and funding assistance services. We provide engineering solutions to projects that change the life of the communities we serve both stateside and abroad. BDI is headquartered in Pensacola, FL with offices in Panama City and Tallahassee, FL as well as Mobile, AL. The Mobile Office primarily services the Department of Defense working with the US Army Corps of Engineers and others to improve the lives of our servicemen and women at installations in the Southeast US and world-wide. Our purpose as an organization is creating community, where we make deeper connections with clients and help build up communities, making the world a better place, project by project. DRUG-FREE WORKPLACE/BACKGROUND CHECK: BDI is a Drug-Free Workplace. All job applicants will undergo a pre-employment drug screening for the presence of illegal drugs as a condition of employment. This includes marijuana (medical or recreational) due to the services we provide to federal contracts and projects, like the Department of Defense. Employment is also contingent on a pre-employment criminal background screening. EEO/AA EMPLOYER/VET/DISABLED: Baskerville-Donovan, Inc. is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identify, status as a protected veteran, among other things or status as a qualified individual with disability.

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Ability to adhere to Cook's Grooming policy This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.