Office clerk jobs in Muncie, IN

We are seeking a highly organized, adaptable, and service-oriented Mobile Associate to support multiple client sites. In this role, you will travel between locations to provide coverage in mail, copy/print, office services, hospitality, conference room, and front desk operations. Your flexibility, professionalism, and customer service excellence will ensure seamless daily operations wherever you are assigned. Shift: Varies, to cover absences. 8hr shifts to vary between 7am - 6pm Responsibilities Provide coverage for office services including mail distribution, shipping/receiving, supply management, and copy/print production. Support hospitality operations such as meeting room setups, catering coordination, and maintaining conference rooms to company standards. Deliver front desk and reception services, including greeting guests, managing access, and handling inquiries with professionalism. Quickly adapt to new environments and workflows, ensuring smooth integration into each team. Maintain strong communication with the Workforce Management team regarding schedule, travel, and site updates. Demonstrate proactive problem-solving and attention to detail in all assigned tasks. Represent the company with a polished, client-first approach at every site. Qualifications High school diploma or equivalent; college degree preferred. Minimum 1 year of experience in office services, hospitality, mailroom, or administrative support. Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly. Excellent communication, interpersonal, and multitasking skills. Reliable transportation and valid driver's license required. Ability to lift up to 50 lbs and perform physical tasks as needed. Professional appearance, strong work ethic, and commitment to exceptional service. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status. The compensation outlined reflects expectations for candidates who fully meet the role's qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

Job DescriptionWe are calling all part time evening cleaners!!!!! If you are looking for a part-time job close to home, we are looking for you! At Environment Control we have a passion for quality with over 50 years of experience! We are looking for energetic cleaners for commercial facilities - offices, banks, libraries, & government buildings - in the Celina/Coldwater area. Basic cleaning tasks - empty trash, dust, wipe down & sanitize surface areas, sweep, vacuum, and mop. Great job for individuals looking to supplement their income. This is also a great way to get paid to exercise! SCHEDULE: Multiple Routes Available - M-F, MWF, TTrSa, etc… Hours: 2-4 per Evening (10-20 per week) - based on assigned route. Flexible Starting Time - Start anytime between 6p-9pm Perks $50 Bonus after working 90 days Paid Training Paid Travel time between accounts Work Independently Earn Cash & Swag with our Employee Referral Program Advancement Opportunities in Pay and Position Feel free to reach out with questions! Call or text Kya at ************ Powered by JazzHR tdoly Y9PrT

Job DescriptionBenefits: Bonus based on performance Competitive salary Employee discounts Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Bonus Based on Performance Training and Developement Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical, administrative support and sales. Communicating to our parents, students and staff, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone, making calls and social media, greeting clients, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and text messages Schedule appointments and maintain academy calendar Social Media Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Problem solving skills with the ability to adapt to environment Work as an independent, as well as with a team Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is a plus Previous experience as an Office Coordinator, Administrative Assistant or similar position Record Keeping and Tracking information a plus Familiarity with standard office equipment and software such as Google, computers, and printers Excellent computer skills and knowledge of Google, Facebook, Instagram and Mailchimp Highly organized with excellent time management skills and the ability to prioritize projects Ability to make sound decisions under pressure

Reports To: Procurement Manager Benefits: Medical, Dental, Vision, Legal, Company paid Short Term Disability and Life Insurance, Retirement Savings Plan with Company Match. Work Hours: 7:0 0am-4:00pm - generally days but can vary depending on the needs of the mill. GENERAL PURPOSE OF JOB: Successful candidates will be comfortable frequently shifting priorities and “wearing multiple hats”. Being a small company, someone with a diverse background and skill set will be highly preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1) Person will be responsible for maintaining physical and administrative control over the stockroom inventories and storage locations. Must have the ability to learn and understand computer based data entry procedures and be able to operate the system including printing of documents. 2) Person will maintain accurate, computerized inventory of the stockroom materials. Recording receipts of all stockroom items into the system Recording issue tickets into the system for all stock items removed from the stockroom Conducting annual physical counts for all stock items carried in the system and adjusting the computerized perpetual inventory to reflect the physical count Recording stock item pricing from the Purchase Orders into the system Setting up new stock items in the system as required Maintaining accurate support files for the stockroom system such as equipment files, vendor master files and cross-reference files 3) Person will be responsible for keeping the stockroom organized, clean and secure. All stock inventory items will be labeled properly with the appropriate stock number The stockroom items will be arranged in a systematic, orderly fashion to ensure stock items are grouped together and can be located quickly as needed Access to the stockroom will be restricted The stockroom will be operated in accordance with OSHA standards 4) Person will ensure adequate, appropriate stock inventories are maintained by generating replenishment purchase requisitions. Utilizing the Automatic Reorder feature in the system whenever possible. Preparing manual Purchase Requisitions whenever the Automatic Recorder feature is not available 5) Must provide detailed receiving documentation for stock inventory items received: Matching items received to items ordered on the Purchase Orders by line item Ensuring that items shipped as complete are received complete and in good condition Forwarding Packing Lists and detailed Receivers to the Accounts Payable Department for payment on a daily basis 6) Duties will coordinate closely with the Purchasing, Accounts Payable, Receiving, Maintenance and Operating personnel. Person will need to assist in solving problems that arise periodically. 7) Must be a responsible individual, able to work well independently. Excellent oral and written communication skills. 8) Person must be able to work safely and Observe safety and security procedures. 9) High school education or GED equivalent, or 3-5 years related Storeroom Clerk / Tool Crib; or equivalent combination of education and experience. 10) Must be proficient in Microsoft Word and Excel. 11) Demonstrate accuracy and thoroughness; Sees ways to improve and promote quality and customer satisfaction; Meet productivity standards and completes work in a timely manner;

Reports To: Procurement Manager Benefits: Medical, Dental, Vision, Legal, Company paid Short Term Disability and Life Insurance, Retirement Savings Plan with Company Match. Work Hours: 7:00am-4:00pm - generally days but can vary depending on the needs of the mill. GENERAL PURPOSE OF JOB: Successful candidates will be comfortable frequently shifting priorities and "wearing multiple hats". Being a small company, someone with a diverse background and skill set will be highly preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1) Person will be responsible for maintaining physical and administrative control over the stockroom inventories and storage locations. Must have the ability to learn and understand computer based data entry procedures and be able to operate the system including printing of documents. 2) Person will maintain accurate, computerized inventory of the stockroom materials. Recording receipts of all stockroom items into the system Recording issue tickets into the system for all stock items removed from the stockroom Conducting annual physical counts for all stock items carried in the system and adjusting the computerized perpetual inventory to reflect the physical count Recording stock item pricing from the Purchase Orders into the system Setting up new stock items in the system as required Maintaining accurate support files for the stockroom system such as equipment files, vendor master files and cross-reference files 3) Person will be responsible for keeping the stockroom organized, clean and secure. All stock inventory items will be labeled properly with the appropriate stock number The stockroom items will be arranged in a systematic, orderly fashion to ensure stock items are grouped together and can be located quickly as needed Access to the stockroom will be restricted The stockroom will be operated in accordance with OSHA standards 4) Person will ensure adequate, appropriate stock inventories are maintained by generating replenishment purchase requisitions. Utilizing the Automatic Reorder feature in the system whenever possible. Preparing manual Purchase Requisitions whenever the Automatic Recorder feature is not available 5) Must provide detailed receiving documentation for stock inventory items received: Matching items received to items ordered on the Purchase Orders by line item Ensuring that items shipped as complete are received complete and in good condition Forwarding Packing Lists and detailed Receivers to the Accounts Payable Department for payment on a daily basis 6) Duties will coordinate closely with the Purchasing, Accounts Payable, Receiving, Maintenance and Operating personnel. Person will need to assist in solving problems that arise periodically. 7) Must be a responsible individual, able to work well independently. Excellent oral and written communication skills. 8) Person must be able to work safely and Observe safety and security procedures. 9) High school education or GED equivalent, or 3-5 years related Storeroom Clerk \/ Tool Crib; or equivalent combination of education and experience. 10) Must be proficient in Microsoft Word and Excel. 11) Demonstrate accuracy and thoroughness; Sees ways to improve and promote quality and customer satisfaction; Meet productivity standards and completes work in a timely manner;

SMG is a nationally recognized professional service organization that provides workplace safety consulting, training, staffing, program planning, and implementation. We offer a comprehensive benefits package that includes Medical, Dental, Vision, Flexible Spending, a 401k with employer matching, paid holidays, Life and Disability Insurance, and additional supplemental products. SMG is seeking an Office Support Administrator local to Indianapolis, IN. This highly organized, detail-oriented team player will coordinate a variety of tasks and functions to ensure seamless operations. The associate is committed to fulfilling all responsibilities outlined in the job description and demonstrates the flexibility to take on additional assignments as needed. Essential Functions and Basic Duties The Safety Yard Support Responsibilities specific to SMG U (3 days at The Safety Yard in Lebanon, IN per week): Owns and manages all SMG U scheduling processes, procedures, and reporting Owns and manages SMG U training open enrollment processes, procedures, and reporting Manages and maintains training documentation Ensures participants receive appropriate training documentation after course completion Completes participant ID verification prior to class Provides records of completed training upon request Sends learning event confirmations Tracks daily learning event and learner counts Assists with IACET reporting Assists with SMG U SharePoint management Arranges travel Provides Salesforce support Manages and maintains facility and ensures readiness for classes and visitors Performs other duties as assigned Keystone Office Support Responsibilities specific to the Keystone Office (2 days at the Keystone Office per week): Acts as liaison to office property management for maintenance requests and scheduling of shared conference space Maintains conference rooms, suite lobby, and kitchen; ensures readiness for visitors Provides front desk coverage 2 days per week Provides support to HR as needed Schedules Advisor annual drug screenings Manages HR PPE closet including maintaining inventory to ensure availability for new hire onboarding Creates SharePoint Associate folders for all new hires Maintains Associate demographics data Manages IT equipment orders Performs other duties as assigned SMG Offices Support Responsibilities at all SMG offices: Acts as main point of contact for office equipment, supplies and vendors Orders supplies and equipment as needed Schedules repairs as needed Assists with event and meeting planning Prepare event/meeting space Arranges catering Receives, sorts, and distributes mail and packages Ships packages and creates return shipping labels upon request Greets visitors Requirements Education and/or Experience: Bachelor's degree; or one to two years related experience and/or training; or equivalent combination of education and experience. Qualifications: 1-2 years of experience in office administration or as an office administrator Proven experience as an office administrator, office assistant or relevant role. Outstanding communication and interpersonal skills. Excellent organizational and leadership skills. Familiarity with office management procedures. Excellent knowledge of MS Office Suite. Physical Demands of the job may include: Remaining in a stationary position for a prolonged period; stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. Location and hours of the job: This position will split time between the SMG Keystone Office and The Safety Yard. Workdays are Monday - Friday; hours are 8:00am - 4:30pm. Join an elite group of Professionals! Safety Management Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Dentistry of Fishers is seeking an organized, proactive Dental Office Coordinator to oversee the day-to-day operations of our dental practice. In this key role, you'll ensure smooth administrative workflows, support staff coordination, and manage patient relations and accounts receivable. This role has a strong focus on office organization and accounts receivable management. Compensation We offer a competitive salary based on experience, in the range of $50,000-$60,000 per year (~$25-$30/hour), along with monthly and quarterly performance bonuses. Key Responsibilities Practice Operations Oversee daily front-office operations: managing accounts receivable, assisting with phone systems, appointment scheduling, patient check-in/out, filing, and office supply management. Maintain a clean, organized, and welcoming environment for patients and staff. Update and enforce office policies; coordinate with IT as needed. Support the doctor with insurance credentialing and related administrative tasks. Staff Leadership & Training Supervise and assign responsibilities to front-office staff, including receptionists, insurance clerks, and treatment coordinators. Lead recruitment, onboarding, and training efforts; organize CE and compliance training (HIPAA, OSHA, etc.). Conduct performance evaluations and resolve personnel concerns. Patient & Insurance Workflow Manage patient billing, collections, and financial account communications. Oversee insurance verification, claims submission, and follow-ups on denials. Discuss treatment plans, financial options, and office policies with patients. Compliance & Regulations Ensure compliance with HIPAA, OSHA, and state/federal regulations. Coordinate staff training and maintain compliance records. Contribute to office policy development and contingency planning. Marketing & Patient Experience Assist in managing social media, online reviews, and educational/promotional materials. Support community outreach and monitor patient satisfaction initiatives. Finance & Budgeting Assist with budgeting, expense tracking, and cost control. Maintain supply inventory, process invoices, and place supply orders. Qualifications Education & Experience High school diploma or GED required; associate degree or some college preferred. 2-5 years of dental office experience, including front-desk and insurance operations. Prior management experience preferred. Skills Proficiency in dental software (e.g., Dentrix, Eaglesoft); Dentrix preferred. Strong interpersonal and communication skills; able to resolve patient concerns professionally. Highly organized with attention to detail and problem-solving ability. Experience with staff management, scheduling, and workflow optimization. Personal Attributes Customer-focused team player with a professional demeanor. Self-starter who can adapt in a fast-paced environment. Committed to creating a patient-centered, efficient clinic experience. Why Join Dentistry of Fishers? Be a key leader shaping our practice's patient experience and operational success. Competitive pay and benefits that match or exceed industry standards. Opportunities for professional growth and community involvement. Work with a highly trained and experienced team in a modern, state-of-the-art facility. Skills: General Practice Claims/Appeals Insurance Management Experience Scheduling PPO Dentrix Orthodontic Cosmetic Benefits: Dental 401k PTO Bonuses Compensation: $25-$30/hour

Course Admin Clerk needs 2+ years. experience Course Admin Clerk requires: A learning organization Training administration Customer service · Knowledge of and experience with learning management systems · Experience in Microsoft Office suite · Team-oriented but self-motivated and able to work with minimal supervision · Demonstrated attention to detail, strong quality focus, and well organized · Successful prioritization of work requirements and multitasking, as necessary · Analytical and problem-solving skills · Client focused to build and maintain professional working relationships · Ability to remain flexible and adaptable to constant change · Effective oral and written communication skills with clients, leadership and team members Course Admin Clerk: Responsible for physical set up of onsite/offsite rooms, including configuring tables, setting materials, and equipment setup Collect and return materials to storage after class Ensure facility is prepped with quality and client standards are maintained Troubleshoot audio visual equipment issues in training rooms Maintain course/curriculum information within Learning Management System (LMS) Provide onsite point of contact for course owners and class participants for service support Manage event activities including class adds, class cancellations, advertising, enrollments, confirmations, waitlists, facilities scheduling, class close out activities, and reporting Enroll students and maintain course rosters for all scheduled courses Enter student attendance records into computer database and provide appropriate reports on attendance to supervisor and/or client Maintain and record class evaluation information Perform data entry support as it relates to learning administration as needed

We have a fantastic opportunity for a dental office Front Desk Coordinator with The Rector Family Dental & Orthodontics! This position's primary responsibility is to handle all front office functions for the practice. The Front Desk Coordinator must ensure that patients, parents and/or guardians are the number one priority. Requirements: Dental Front Desk Experience Schedule: Mon - Wed 9a - 530p, Thurs - Fri 9a - 4p Education and Experience: Minimum high school diploma, or equivalent. Experience working in a professional, medical, or dental environment with direct customer service is desired. Specific Skills: Strong interpersonal and relationship building skills; must be able to establish and maintain positive working relationships. Ability to travel between multiple locations. Customer service oriented and able to communicate with a pleasant demeanor at all times. Effective written and verbal communication with all staff and management. Must possess excellent organizational skills, strong attention to detail, be able to multitask and perform job duties in a timely manner. Strong PC skills and ability to learn and successfully use new programs as required. Benefits: Paid Time Off Paid Holidays Medical, Dental and Vision benefits Health Savings Account, Flex Spending 401K Short and Long Term Disability Insurance Life Insurance

We are seeking an individual to staff a clerical position at a local health facility. The following information lists the skills and general duties for the position. There is also a background check and medical vaccination(s) and testing requirements. What we are looking for in skills: Customer Service, Pleasant Scan, fax, send emails. Reliable - on time Flexibility Patient - multiple of our clients may not speak English. Basic Computer knowledge Good Communication Organized, attention to detail, and proactive. General Duties Answer multiple phone calls throughout the day and maybe direct clients or other professionals on where to go. Ability to learn how to use the language line. Follow directions and relay information to clients when provided a chart or table to follow. Send emails, fax, scan or print items into a system. Prepare paperwork for clinics. Other office duties as needed.

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: Screens calls, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This is a 10 month position. QUALIFICATIONS: One year certificate from college or technical school; or three to six years related experience and/or training; or equivalent combination of education and experience. JOB RESPONSIBILITIES: * Answers and screens telephone calls, and arranges conference calls, disseminates messages to appropriate person. * Greets visitors and conducts to appropriate area or person. * Monitors traffic in and out of school; maintains records of all people entering and exiting the building. * Knowledge of Word, Excel, and PowerPoint. * Serve as a point of contact for the Athletic Department. * Ability to organize and coordinate programming. * Makes copies of correspondence or other printed materials. * Prepares outgoing mail and correspondence, including e-mail and faxes. * Composes and types routine correspondence. * Assists Administrative Associate in routine office duties. * Willing to learn and perform all office duties so when office co-workers are absent, or busy with other projects, they are able and willing to perform all office duties for seamless operations. * Other duties as assigned by the principal. SUPERVISORY RESPONSIBILITIES: None. LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one, small group, and large group situations. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS: None. FLSA CLASSIFICATION: Non-Exempt ELIGIBILITY FOR REMOTE WORK: Not eligible PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.

ATMI Precast is not your average manufacturing company. You will join a high-performing team that values clear communication, strong processes, and doing things the right way. Our leadership is approachable, our projects are meaningful, and your work will make a real difference. As an Office Administrator, you will be at the center of our Greenfield operations - supporting daily office activities, assisting accounting and purchasing teams, and helping keep our front office running smoothly. You'll play a key role in ensuring communication flows efficiently between departments and that our business operates with accuracy, organization, and professionalism. Summary The Office Administrator supports ATMI's plant and office operations through administrative, accounting, and communication tasks. This role involves coordinating office logistics, managing vendor documents and records, providing light accounting support, and ensuring a welcoming and organized office environment. Bilingual English/Spanish skills are required to communicate effectively with employees, vendors, and visitors. Responsibilities Office Administration Serve as the first point of contact for visitors, vendors, and incoming calls Maintain front office organization, ensuring a clean and professional environment Manage incoming and outgoing mail, shipments, and deliveries Order and maintain office supplies and equipment Support scheduling of meetings, conference rooms, and travel arrangements Prepare internal communications, reports, and correspondence Maintain organized electronic and paper filing systems Communication & Coordination Communicate effectively with internal departments to ensure office and plant needs are met Assist HR and Operations teams with scheduling and onboarding logistics Provide bilingual support to Spanish-speaking employees and visitors Help maintain company contact lists, calendars, and announcements Accounting Assist with accounts payable and receivable, including invoice entry and tracking Support purchase order and vendor documentation processing Coordinate with Maintenance and Purchasing teams for material orders and deliveries Record receipts, reconcile statements, and maintain expense logs Help track fleet registrations, company vehicle renewals, and insurance documentation Requirements Bilingual English/Spanish required Associate degree in Business Administration or related field preferred Administrative experience in a manufacturing, construction, or logistics environment preferred Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal abilities Ability to maintain confidentiality and professionalism at all times Reliable, adaptable, and proactive with a customer service mindsets Proficiency in Microsoft Office (Excel, Word, Outlook); accounting or ERP software experience a plus Environment and Physical Requirements Office-based within a manufacturing facility; must be comfortable interacting with plant staff and visitors Regularly sits, types, and uses office equipment; occasional walking between departments required Must be able to lift up to 25 lbs for office or shipping tasks Full-time, 40 hours per week

Job DescriptionDescription: ATMI Precast is not your average manufacturing company. You will join a high-performing team that values clear communication, strong processes, and doing things the right way. Our leadership is approachable, our projects are meaningful, and your work will make a real difference. As an Office Administrator, you will be at the center of our Greenfield operations - supporting daily office activities, assisting accounting and purchasing teams, and helping keep our front office running smoothly. You'll play a key role in ensuring communication flows efficiently between departments and that our business operates with accuracy, organization, and professionalism. Summary The Office Administrator supports ATMI's plant and office operations through administrative, accounting, and communication tasks. This role involves coordinating office logistics, managing vendor documents and records, providing light accounting support, and ensuring a welcoming and organized office environment. Bilingual English/Spanish skills are required to communicate effectively with employees, vendors, and visitors. Responsibilities Office Administration Serve as the first point of contact for visitors, vendors, and incoming calls Maintain front office organization, ensuring a clean and professional environment Manage incoming and outgoing mail, shipments, and deliveries Order and maintain office supplies and equipment Support scheduling of meetings, conference rooms, and travel arrangements Prepare internal communications, reports, and correspondence Maintain organized electronic and paper filing systems Communication & Coordination Communicate effectively with internal departments to ensure office and plant needs are met Assist HR and Operations teams with scheduling and onboarding logistics Provide bilingual support to Spanish-speaking employees and visitors Help maintain company contact lists, calendars, and announcements Accounting Assist with accounts payable and receivable, including invoice entry and tracking Support purchase order and vendor documentation processing Coordinate with Maintenance and Purchasing teams for material orders and deliveries Record receipts, reconcile statements, and maintain expense logs Help track fleet registrations, company vehicle renewals, and insurance documentation Requirements: Bilingual English/Spanish required Associate degree in Business Administration or related field preferred Administrative experience in a manufacturing, construction, or logistics environment preferred Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal abilities Ability to maintain confidentiality and professionalism at all times Reliable, adaptable, and proactive with a customer service mindsets Proficiency in Microsoft Office (Excel, Word, Outlook); accounting or ERP software experience a plus Environment and Physical Requirements Office-based within a manufacturing facility; must be comfortable interacting with plant staff and visitors Regularly sits, types, and uses office equipment; occasional walking between departments required Must be able to lift up to 25 lbs for office or shipping tasks Full-time, 40 hours per week

Job Description About Cornerstone Construction Group Cornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Construction Management Services firm that is dedicated optimal performance and leadership to our customers and communicates. Established since 2013. Cornerstone Construction Participates in E-Verify, drug-free workplace and background screening each employee as a preplacement requirement. Our employees enjoy a work culture that promotes an environment of growth and development for our employees were practices, creativity and ideas are encouraged. As a part of our efforts to provide high quality and expectational services to our clients and community that we serve, Cornerstone is looking to bring on board a dedicated Construction administrator to join our team in our Indianapolis office. This excellent candidate will support the daily operations of the office. The ideal candidate has prior work history in construction, contracting, and /or related field. The ideal candidate is also high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Duties & Responsibilities include, but not limited to: Basic Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Keep Track of documents, and meet deadlines, pre-quality subcontractors. Liaison: Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies. Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Establishes and maintains basic project control logs. Reviews and enters data from timesheets and daily tickets for job cost tracking. Saves and maintains data in company cloud system. Aids estimating team as needed including potential bid opportunities and bid preparation. Assists Human Resources with hiring and orientation process. Assists safety team in administration duties. Assists payroll department with data entry and reporting. Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner's representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information. Additional duties as assigned. Requirements: Excellent organizational and interpersonal skills . Must be detailed oriented, punctual, and work well within a team. Initiate tasks and execute accurately. Ability to administer several tasks independently and concurrently. Team player with self-confidence and professional presence. High degree of maturity and business judgment. Possess a positive High-energy attitude and work ethic. Ability to assess and prioritize multiple tasks, projects, and demands. Strong verbal and written communication skills. Proficiency in Microsoft Office (especially MS Word, Excel and PowerPoint, Teams, etc.) Excellent organizational and interpersonal skills. Passionate, self-motivated, and dedicated to high-quality work. 5 years' experience as an administrative assistant, secretary or receptionist minimum Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) A "Together WE Win" Team Player attitude a must! Minimum 1-2 years' project/construction administration experience preferred. 2-year College preferred Cornerstone Construction benefits include completive salary, health care benefits, paid time off, Holiday, & vacation time, retirement savings/ 401k and professional development, team events, etc. Powered by JazzHR gLb8cUECSL

Butler, Fairman, and Seufert is looking for a Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance. The ideal candidate will have a friendly and easy-going personality while also being very perceptive and disciplined. A customer-oriented approach is essential. The goal is to make guests and visitors feel comfortable and valued over the phone or while on our premises. ESSENTIAL DUTIES and RESPONSIBILITIES * Position reports to Administrative Manager * Full-time, Monday-Friday, 8:00am-5:00pm * Answer and screen all incoming calls and direct to staff member or answer any questions * Welcomes guests and visitors and contacts appropriate associate to accompany them * Receive and sort daily mail and deliveries and distribute them * Use postage meter and UPS computer and occasionally take packages to USPS or UPS * Assist with compiling mailings as needed, including utilizing certified mail procedures * Oversee conference and huddle rooms cleanliness * Send project documents to outside firms when requested * Assist Accounting with mailing invoices and other tasks as needed * Count and roll loose change from soda purchases * Assist associates and Owners with tasks as assigned by Administrative Manager * Exhibit company values of honesty, professionalism, consideration, dedication, and accountability at all times Job Requirements EDUCATION, EXPERIENCE, and OTHER REQUIREMENTS * High school diploma or equivalent. * Proven experience as front desk representative, one to two years minimum related experience required. * Familiarity with office machines (e.g., fax, printer etc.). * Excellent knowledge of MS Office (especially Excel and Word). * Good organizational and multi-tasking abilities. * Problem-solving skills. * Strong communication and Customer service orientation. WORK ENVIRONMENT * While performing the duties of this position, the employee is typically indoors and usually sitting for long periods of time. Reasonable accommodations can be made for temporary needs due to illness or injury.

Butler, Fairman, and Seufert is looking for a Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance. The ideal candidate will have a friendly and easy-going personality while also being very perceptive and disciplined. A customer-oriented approach is essential. The goal is to make guests and visitors feel comfortable and valued over the phone or while on our premises. ESSENTIAL DUTIES and RESPONSIBILITIES Position reports to Administrative Manager Full-time, Monday-Friday, 8:00am-5:00pm Answer and screen all incoming calls and direct to staff member or answer any questions Welcomes guests and visitors and contacts appropriate associate to accompany them Receive and sort daily mail and deliveries and distribute them Use postage meter and UPS computer and occasionally take packages to USPS or UPS Assist with compiling mailings as needed, including utilizing certified mail procedures Oversee conference and huddle rooms cleanliness Send project documents to outside firms when requested Assist Accounting with mailing invoices and other tasks as needed Count and roll loose change from soda purchases Assist associates and Owners with tasks as assigned by Administrative Manager Exhibit company values of honesty, professionalism, consideration, dedication, and accountability at all times Requirements EDUCATION, EXPERIENCE, and OTHER REQUIREMENTS High school diploma or equivalent. Proven experience as front desk representative, one to two years minimum related experience required. Familiarity with office machines (e.g., fax, printer etc.). Excellent knowledge of MS Office (especially Excel and Word). Good organizational and multi-tasking abilities. Problem-solving skills. Strong communication and Customer service orientation. WORK ENVIRONMENT While performing the duties of this position, the employee is typically indoors and usually sitting for long periods of time. Reasonable accommodations can be made for temporary needs due to illness or injury.

Shepherd Financial is an independent firm, utilizing a thorough and highly efficient team approach to retirement plan consulting and wealth management. Our mission is helping people and companies thrive through empowered financial solutions. We implement a holistic view of individual wealth management, creating strategies to help our clients grow, protect, and transfer their assets. Our financial wellness programs enable retirement plan participants to prepare and retire on their terms, while our proven process provides consistent engagement, encouragement, and helpful resources to instill confidence and effectively transform financial behavior. Our vision is to grow in a meaningful way, becoming a nationally recognized name as a trusted financial partner and industry leader. While we are proud of the work we do, it is clearly fueled by the team we have built. It is evident our team structure and environment set us apart in this industry. Each Shepherd Financial team member is invested in the well-being of others, offering support and assistance in any way possible. We genuinely care for one another, and that ultimately extends to every client and participant we serve. Our Core Values Integrity: We thoughtfully serve our clients and one another with trusted, dedicated, and highly responsive care. Service: We regularly and generously share our time, expertise, and money to positively impact the well-being of our clients, community, and one another Empathy: We genuinely value people, honor their unique experiences and capabilities, and create inclusive, collaborative environments. Innovation: We are engaged and passionately curious, generating creative and flexible solutions for our clients and team. Quality: We provide consistent service and resources, offering unmatched value and accountability to our clients and the financial industry. Growth: We intentionally seek opportunities to learn, develop, and flourish, emphasizing individual and team health. Position Description The Office Administrator plays a vital role in ensuring the smooth and professional operation of Shepherd Financial's main office. This individual is the first point of contact for guests, clients, and team members, providing exceptional customer service and day-to-day support across multiple areas of the business. The Office Administrator manages front desk operations, coordinates office logistics, assists with company events, and supports internal administrative functions such as ordering supplies and gifts. The ideal candidate is organized, dependable, and detail-oriented, with a proactive mindset and a strong ability to manage multiple priorities. They take pride in creating a welcoming environment and ensuring that office operations run efficiently and effectively. Role Objectives The Office Administrator's primary objective is to maintain a professional, organized, and well-functioning office environment. Success in this role is defined by reliable execution of daily office duties, responsiveness to team and client needs, and the ability to anticipate and address operational issues before they arise. This position also supports internal communication and coordination, ensuring the office reflects Shepherd Financial's brand and values in all client-facing and employee interactions. The Office Administrator will balance ongoing administrative responsibilities with ad hoc tasks and requests from the leadership and operations teams. Requirements Core Responsibilities Front Desk & Client Experience · Serve as the first point of contact for all guests and clients, greeting them warmly and ensuring a professional and welcoming experience. · Answer and transfer incoming phone calls promptly and courteously. · Monitor the Shepherd Financial general email inbox, ensuring messages are directed to the appropriate team member or handled in a timely manner. · Manage front desk coverage, including voicemails and custom greetings for office closures. · Coordinate food and beverage setup for meetings, including ordering catering or refreshments as needed. · Maintain conference rooms, ensuring they are clean, organized, and technology-ready for meetings. Office Operations & Facilities Support · Manage day-to-day office operations, ensuring the office is clean, organized, and stocked with necessary supplies. · Coordinate maintenance requests, copier support, and service calls as needed. · Create UPS shipping labels and assist with mailing and shipping needs. · Coordinate rental car reservations, catering orders, and other travel or logistical needs for employees and visitors. Administrative & Team Support · Provide administrative support for client events, including materials preparation. · Assist with ordering and tracking client gifts. · Collaborate with Operations, Marketing, and Wealth/Retirement team to ensure smooth coordination of office activities and events. Position Expectations · Demonstrates strong organizational skills and attention to detail, ensuring the office operates smoothly and professionally each day. · Provides excellent customer service to clients, guests, and employees, representing Shepherd Financial's values in every interaction. · Communicates clearly and professionally across all levels of the organization. · Manages multiple tasks and shifting priorities with a calm, solutions-oriented approach. · Takes initiative to identify and address office or process needs before they become issues. · Maintains confidentiality and discretion when handling sensitive information. · Proactively supports team members and contributes to a positive, collaborative office culture. · Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) · Displays flexibility and adaptability to assist with special projects, events, and ad hoc requests. · Complies with Shepherd Financial's internal policies and professional standards. · Works out of Shepherd Financial's Carmel, IN office from 8:00-4:30 PM, Monday-Friday.

Secretarial/Clerical Positions/Secretary Attachment(s): * Job Description-245 Secretary-Treasurer.pdf

Job DescriptionMedical Front Office Coordinator - FreedomDoc Health (Zionsville, IN) Hospitality meets healthcare. Welcome patients the FreedomDoc way. Are you passionate about helping people feel seen, heard, and cared for? Do you thrive in fast-paced, high-trust environments where every detail matters? FreedomDoc Health is seeking a warm, organized, and service-minded Medical Front Office Coordinator to be the heartbeat of our front desk and a key player in delivering concierge-style care to our members. This is a unique opportunity to join a modern, membership-based clinic where patients are known by name-not by billing codes-and your hospitality mindset plays a vital role in building lifelong patient relationships. About FreedomDoc FreedomDoc Health is transforming primary care by removing insurance middlemen and replacing rushed visits with meaningful, personalized care. Our clinics operate on a Direct Primary Care (DPC) model, allowing us to deliver fast access, transparent pricing, and high-quality outcomes. What You'll Do Be the first impression - Greet members and visitors with warmth and professionalism in person and on the phone. Coordinate scheduling - Book appointments, manage calendars, and support follow-up workflows across multiple digital platforms. Support membership - Help patients enroll, update payment methods, and understand the value of their FreedomDoc membership. Handle daily operations - Manage front-desk duties, maintain patient charts, and ensure accuracy in our EMR systems. Assist clinically - With training, support light clinical work such as taking vitals, drawing blood, ordering medications, and supporting procedures. Maintain a clean, welcoming clinic - Ensure exam rooms and patient areas are sanitized, organized, and stocked. Serve with purpose - Represent the FreedomDoc brand with genuine hospitality and a proactive attitude toward solving problems and serving patients. What We're Looking For Warm, people-first attitude and professional communication skills Strong multitasking abilities and attention to detail Tech comfort: EMRs, email, scheduling systems, etc. Willingness to train on basic medical procedures (vitals, phlebotomy, vaccines) Proven ability to stay calm under pressure and solve problems proactively Team-first mindset with a desire to contribute to a mission-driven clinic Preferred Experience Background in hospitality, medical front desk, or concierge customer service Knowledge of medical terminology or previous clinical exposure Experience with electronic health records (EHR/EMR) or scheduling systems What You'll Love Slower pace, longer visits, stronger patient relationships Paid time off and professional development support A clinic environment that feels more like a boutique than a bureaucracy A leadership team that values your growth, ideas, and wellbeing This isn't just front desk-it's the front line of patient transformation. If you're ready to be part of something different in healthcare, we'd love to meet you. Apply now to join the FreedomDoc team. Powered by JazzHR tAbqjYISGS