Administrative Clerk II - Paragon Healthcare
Office clerk job in Nashville, TN
A proud member of the Elevance Health family of companies, Paragon Healthcare brings over 20 years in providing life-saving and life-giving infusible and injectable drug therapies through our specialty pharmacies, our infusion centers, and the home setting.
Administrative Clerk II - Paragon Healthcare
Schedule: Monday - Friday; 9:00am - 6:00pm Central
Hybrid 1: This role requires associates to be in-office 1-2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered if candidates reside within a commuting distance from an office.
Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.
The Administrative Clerk II is responsible for performing routine but varied clerical duties following standard procedures.
How you will make an impact:
* Makes and receives phone calls to exchange information to accomplish tasks.
* Contacts customers, suppliers and/or company associates to exchange information.
* Receives, sorts, and distributes incoming mail and email communication.
* Sets up and maintains records, logs, and files.
* Receives, classifies, reconciles, consolidates, and summarizes documents and information, as well as processing and coding them.
* Compiles regular and special reports using established formats and procedures.
* Scans claims, correspondence, and other related documents, and may maintain equipment.
* Flags quality issues as they arise while completing and maintaining production logs.
* It is an expectation of the role to use basic office equipment.
Minimum Requirements:
* Requires a H.S. diploma or equivalent and a minimum of 2 years of related work experience; or any combination of education and experience which would provide an equivalent background.
For candidates working in person or virtually in the below locations, the salary* range for this specific position is $18.66 to $27.98
Locations: Chicago, Illinois
In addition to your salary, Elevance Health offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the company. The company is fully committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, and local pay equity laws.
* The salary range is the range Elevance Health in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Who We Are
Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.
How We Work
At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
Auto-ApplyGeneral Clerk
Office clerk job in Nashville, TN
Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job.
Qualifications
General Clerk must have 1-2 years of Customer Service, Data Processing or Order Administration
General Clerk requires:
Data entry
Clerical
Customer service
Data processing
MS Office products (Excel, Word, Access, PowerPoint)
Adobe Acrobat 10 or higher
General Clerk duties:
Ensures requests are responded to in a timely manner to meet the requested
Compiles all relevant information into an Adobe Acrobat master document.
Maintains accurate and complete documentation of customer communications and actions taken.
Additional Information
$13/hr
6 MONTHS
Pest Control Office Specialist
Office clerk job in Nashville, TN
Job DescriptionDescription:
Office Specialist
Since 2013, ClearDefense Pest Control has been growing consistently and at an impressive rate, opening in 23 locations. If you are looking to join a team that is purpose driven with a focus on people, ClearDefense Pest Control is an ideal place for you! In addition to working in a high energy, fast-paced environment alongside others like yourself, you will have tremendous opportunities for advancement within the company.
Career-minded individuals who are seeking personal and professional progress are ideal for this role! In the Operations Specialist position, you will be developed both personally and professionally as part of a driven team pursuing innovation and growth!
The company culture at ClearDefense Pest Control is centered on customer service and the success of our employees!
Overview
- Opportunity for growth into management
- Customer service centered
- Diverse role in a fast-paced environment
- Help manage and maintain customer accounts and scheduling
- Massive opportunity to earn sales commission
Objectives of this Role
- Actively pursue strategic and operational objectives
- Sell pest control services to new customers and help grow the company
- Maintain constant communication with management, staff, and customers to ensure proper operations of the organization
- Maintain quality assurance protocols and assist with office administration
- Adhere to and maintain existing organizational processes and procedures
- Ensure operational activities remain on time and up to quality standards
- Process and audit accounts receivable
Skills and Qualifications
- Ability to prioritize responsibilities and diverse workload
- Extraordinary customer service skills via phone, text, and email communications
- Meticulous attention to detail and notation
- Ability to approach daily interactions with positivity and grace
- Able to task switch effectively and efficiently
- Excellent organizational skills
Compensation
- Salary starting at $43,000
- Great commission and bonus opportunities
Perks of the role
- Health Benefits
- Paid Holidays
- PTO
- 401K (matching)
- Financial wellness coaching
- Continued education and certifications
- Tuition reimbursement for qualified individuals
Job Type
- Full-Time
Above all, Our Operation Specialist will need a confident knowledge of our company's services, systems, and true passion for customer service. This knowledge will be acquired through continued training and coaching.
ClearDefense Pest Control provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Requirements:
Office Administrator
Office clerk job in Nashville, TN
Camping World is seeking an Office Administrator for our growing team.
The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll.
What You'll Do:
Breakdown, post and submit funding paperwork for all Sales transactions
Process and post all cash receipts, credit card payments, scanned checks and ACH payments
Maintain Dealership inventory including stocking in new and used inventory, intercompany transfers and monthly floor plan audit
Process and facilitate all payroll and Human Resource paperwork for submission to corporate office
Sort, review and post all vendor invoices and credit card transactions with correct GL coding
Perform /oversee title work process and procedures including MSOs, POAs and other documentation, fees and related sales tax submissions
Prepare/ provide reports, schedules or requests for additional information on a timely basis to the Area Controller, corporate office or General Manager
Assist the General Manager in running an efficient, organized dealership
Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures
Provide excellent customer service and maintain vendor/customer relations
What You'll Need to Have for the Role:
Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint).
Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired
Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
High level of interpersonal skills to resolve A/P issues.
Ability to handle sensitive and confidential information and situations.
High level of demonstrated poise, tact and diplomacy.
Strong written and verbal communication skills.
Ability to interact and communicate with individuals at all levels of the organization.
Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment.
Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands
May hold up to 25 lbs and/or move up to 50 lbs. with assistive devices
General Compensation Disclosure
The pay range for this role considers several factors in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Camping World, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the factors stated. A reasonable estimate of the current range is listed below.
Pay Range:
$20.70-$25.05 Hourly
In addition to competitive pay, we offer Paid Time Off, 401(k), an Employee Assistance Program, Good Sam Roadside Assistance, discounts, paid parental leave (if eligibility is met), Tuition Reimbursement (if eligibility is met), and on the job training opportunities. Full-time associates are offered a comprehensive benefit package including medical, dental, vision and more! Part-time associates are offered access to dental & vision coverage! For more information please visit: ******************************
We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.
Auto-ApplyOffice Administrator
Office clerk job in Brentwood, TN
Job DescriptionDescription:
The Renfrew Center of Nashville, TN offers an unmatched opportunity, in the field of eating disorders, for a Office Administrator to work in an environment that changes lives. The Renfrew Center provides opportunities for individuals of all backgrounds, that have the desire and passion to foster a positive outcome and impact on our patients' lives.
The Renfrew Center's research-based treatment model, for eating disorders, is focused on treating the whole person and helping them lead a rich and fulfilling life.
Our commitment to you - We are committed to providing every employee the opportunity for personal and professional development through:
401(k) with company match
Healthcare benefits
Vacation and sick days
Employee referral program
Employee discounts to various stores, amusement parks, events, etc.
Continuing education (CE) programs and training
Advancement opportunities within the organization
Position Responsibilities:
Daily administrative operations of the front office while maintaining a high degree of professionalism and confidentiality to protect our client's rights.
This includes professional interaction with clients, families, and staff.
Maintaining charts and correspondence in a manner that demonstrates a proficient understanding and compliance with HIPAA, Local, State, and Federal confidentiality rules and laws.
The ability to interact with and invoice clients and accept payments upon the day of service.
Maintaining proper accounting of cash drawer and petty cash reserves.
Demonstrating proficiency in Medical Billing/Scheduling software including ADS.
General office clerical capability.
Managing multiple tasks in a timely manner.
Requirements:
Education, Competencies and Credentials:
High School Diploma or equivalent required.
Associate/Bachelors or Business School graduates preferred.
1 - 2 years of preferred experience in healthcare office management.
Familiarity with Electronic Health Records (EHR).
Computer literate, with proficiency in MS-based office computer systems including
Hours: 40 hours per week, Monday - Friday
The Renfrew Center provides cisgender adolescent girls and adult women, transgender, and non-binary individuals with the tools they need to succeed - in recovery and in life. Offering a warm, nurturing environment, Renfrew's treatment philosophy emphasizes the importance of a collaborative therapeutic relationship, a feminist-relational approach, and the belief that every person needs to actively participate in their own recovery
Office Coordinator
Office clerk job in Nashville, TN
For years, field service has relied on experience and instinct to keep the world running-but as teams shrink, equipment evolves, and expectations rise, instinct alone isn't enough. That's where XOi comes in. As the data intelligence solution built for those who design, maintain, and depend on critical equipment, we turn asset data into uptime-empowering every stakeholder with the visibility and foresight to move from reactive work to proactive planning and predictive maintenance. With unmatched transparency across every stage of the asset lifecycle, XOi delivers the right information to the right person at the right time-because when assets perform at their best, so does everything around them.
As XOi continues to scale rapidly, we are seeking an Office Coordinator (6 month contract to hire) who will serve as the connective tissue of our workplace-ensuring smooth day-to-day operations, a positive client and employee experience, and an efficient, organized environment that reflects our culture and values. This role requires a proactive, highly organized individual who thrives on supporting teams, improving processes, and maintaining a welcoming and productive office space. You will be expected to bring thoroughness to our administrative efforts and creativity to our challenges, ensuring our people and operations can perform at their highest level.
Responsibilities
Office Operations & Administrative Support:
Oversee daily office operations as the primary point of contact for facilities, managing office supply purchasing and inventory, equipment needs, vendor relationships, and maintenance.
Manage office catering, snack and beverage ordering, and maintain stock of paper goods and related supplies.
Ensure the kitchen and common areas are clean, organized, and well-stocked at all times.
Partner with department teams to ensure alignment within daily operations (eg, badge access, room reservation support, right tools available to staff for in-office meetings).
Support executive leadership, as needed, with scheduling, travel coordination, and event logistics.
Assist in coordinating all aspects of client and prospect visits, including scheduling, hospitality, and meeting logistics.
Assist with creating and disseminating company-wide communications related to office procedures and office events.
Ensure that all office documentation and records are organized and up-to-date.
Culture & Employee Experience:
Support the planning and execution of internal events, celebrations, and team-building activities that reinforce XOi's values and culture.
Serve as the go-to person for employee needs and ensure a supportive, inclusive office environment.
Collaborate with HR on onboarding logistics, employee recognition programs, and engagement initiatives.
Foster a workplace that is efficient, positive, and aligned with our mission.
Facilities & Safety:
Manage physical office space, ensuring it is safe, clean, and well-equipped.
Coordinate with building management and shared office space occupants on security, access, and compliance.
Maintain emergency protocols and serve as the safety liaison for the office.
Lead coordination for office moves, expansions, or space optimization projects.
Qualifications
3+ years of experience in office management, facilities coordination, or administrative operations-preferably within a fast-paced, high-growth organization.
Strong organizational and multitasking skills, with a sharp eye for detail and follow-through.
Excellent communication and interpersonal skills, with the ability to engage across departments.
Proficiency with Microsoft Office and Google Workspace.
Resourceful, adaptable, and capable of thriving in a dynamic, evolving environment.
XOi Technologies is an Equal Opportunity Employer
At XOi, we value individuality and the unique qualities we all bring to an organization. We believe we all bring experiences that have an incredible impact on our product and the experience our customers gain from using our products. We do not discriminate against employees based on race, color, religion, sex, national origin, gender, identity or expression, age, disability, pregnancy (including childbirth or other related medical condition), genetic information, protected military or veteran status, sexual orientation, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Office Administrator
Office clerk job in Nashville, TN
Job Description
Who Our Client Is:
Our client is a mission-driven healthcare organization focused on advancing innovation, improving patient outcomes, and strengthening communities. They believe that diversity fuels creativity, collaboration, and success. By fostering an inclusive workplace where every voice is valued, respected, and empowered, they create an environment where people can thrive both personally and professionally.
What Our Client Needs:
Our client is seeking an Office Administrator to support the Executive Team and ensure smooth day-to-day operations in their Nashville, TN office. This role is vital to maintaining office efficiency, streamlining processes, managing communications, and coordinating business and customer-facing activities. The ideal candidate will bring strong organizational skills, attention to detail, and professionalism in handling confidential information while thriving in a dynamic and fast-paced environment.
Who You Are:
You are an organized, proactive professional who excels at managing multiple priorities with accuracy and efficiency. You bring strong communication and interpersonal skills, enjoy solving problems, and thrive in collaborative, fast-moving environments. You are tech-savvy, adaptable, and professional when handling sensitive information, providing seamless administrative and operational support across all levels of the organization.
What You'll Do:
Manage daily office operations, including ordering and maintaining supplies, coordinating with vendors, and ensuring an organized workspace.
Provide administrative and operational support, including scheduling meetings and coordinating logistics.
Assist with travel arrangements, expense reimbursements, and budget tracking to maintain financial accuracy.
Support team projects and initiatives by managing logistics, tracking progress, and ensuring timely follow-ups.
Prepare reports, presentations, and other business materials with accuracy and professionalism.
Maintain organized records, manage correspondence, and oversee efficient office operations.
Act as a liaison between internal teams and external partners, facilitating clear communication.
Collaborate with global teams and coordinate across time zones.
Manage confidential information, including executive communications and business strategies, with discretion.
Utilize technical skills to optimize workflows, troubleshoot administrative tools, and ensure seamless digital communication.
This position is based in Nashville, TN, requires full-time on-site presence, and has no supervisory responsibilities.
What You'll Need:
1-3 years of experience in administrative support, business operations, or marketing (internships included).
Bachelor's degree in Business, Marketing, Communications, or a related field (preferred).
Strong organizational, multitasking, and problem-solving abilities.
Excellent communication and interpersonal skills to collaborate across teams.
Tech-savvy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools such as Zoom and Teams.
Ability to handle confidential information with professionalism and discretion.
What They Offer:
Competitive salary and benefits package
Opportunities for professional development and career growth
Collaborative and innovative work environment
Medical, Dental, and Vision Insurance
Life and AD&D Insurance
Short- and Long-Term Disability Coverage
401(k) with generous company match
Health Savings Account (HSA) and Flexible Spending Account (FSA) with company match
Wellness Program and Employee Assistance Program (EAP)
Generous Paid Time Off (PTO)
Equal Opportunity Statement:
Our client believes that diversity fuels innovation, strengthens teams, and drives success. They are committed to fostering a workplace where every individual-regardless of background-feels valued, respected, and empowered to thrive.
Discrimination or harassment of any kind is strictly prohibited.
Our client does not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ethnicity, age, disability, veteran status, marital status, or any other characteristic protected by applicable laws. Their commitment extends beyond compliance; they actively cultivate an inclusive culture where diverse perspectives are welcomed, and every employee has an equal opportunity to contribute and succeed.
Office Coordinator
Office clerk job in Nashville, TN
Job DescriptionHeadquartered in Nashville, TN - one of the fastest-growing and most exciting cities in the United States - August Bioservices is a privately-owned, high-growth, and high-impact Contract Development Manufacturing Organization (CDMO). As a US-based outsourcing partner that provides a wide array of expert drug discovery, drug formulation, and drug manufacturing services to pharma and biotech companies of all sizes, we play a vital role in the global pharmaceutical industry. Our work is instrumental in helping to develop molecules today that can become the life-changing therapies of tomorrow. To support our growth plans, August is investing significant capital in a two-phase expansion project - including building a new state-of-the-art facility adjacent to our current facility. For those seeking dynamic opportunities, rewarding career paths and a chance to make a difference in global health, come grow with August!
The Office Coordinator plays a key role in creating a welcoming, organized, and efficient office environment. This role serves as the first point of contact for visitors and employees, supports employee engagement initiatives, assists the Talent team with hiring logistics, and manages day-to-day office administrative operations. The ideal candidate is highly organized, service-oriented, and proactive, with strong attention to detail and the ability to juggle multiple priorities.Office Coordinator Responsibilities:
Serve as the first point of contact for all visitors, candidates, and vendors, ensuring a professional and welcoming experience.
Manage the front desk, including greeting guests, handling incoming calls and messages, and maintaining visitor logs.
Coordinate conference room scheduling and ensure meeting spaces are clean, stocked, and ready for use.
Ensure office areas (common spaces, kitchens, conference rooms, and workspaces) are clean, organized, and presentable at all times.
Support employee engagement initiatives, including planning and coordinating office events, celebrations, and team activities.
Assist with internal communications related to office events, engagement programs, and on-site activities.
Help maintain a positive, inclusive office culture by thoughtfully coordinating in-office experiences.
Support the Talent team by scheduling interviews (phone, virtual, and onsite) with candidates and hiring teams.
Coordinate candidate travel arrangements, including flights, hotels, ground transportation, and itineraries.
Serve as an on-site point of contact for candidates during interviews, ensuring a smooth and welcoming experience.
Assist with new hire orientation logistics, including scheduling, room setup, materials preparation, and day-one support.
Manage office supply inventory, including office materials and break room supplies, ensuring items are consistently stocked.
Work with vendors to place orders, manage deliveries, and resolve issues related to office and kitchen supplies.
Coordinate office services, including cleaning, maintenance, repairs, and equipment servicing, as needed.
Support expense management for teams, including tracking receipts, processing invoices, and submitting expenses in accordance with company policies.
Maintain accurate records related to office operations, vendors, expenses, and supplies.
Identify opportunities to improve office processes, efficiency, and employee experience.
Provide ad hoc administrative support to People/Talent and other teams as needed.
Required Skills/Abilities:
1+ years of experience in an office coordinator, office administrator, or similar support role.
High School Diploma or equivalent required
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent interpersonal and communication skills with a customer-service mindset.
Experience supporting interview scheduling, events, or employee programs preferred.
Proficiency with standard office tools (e.g., Google Workspace, Microsoft Office, scheduling tools, expense platforms).
Ability to work independently, anticipate needs, and take initiative.
Physical Requirements:
Prolonged periods of sitting at a desk.
Must be able to lift up to 40 pounds at times
At August Bioservices, Our Credo is our culture. Everything we do, we do with great care. We believe in the promise of discovery and the power of science to transform lives. We assert that excellence is not a static destination, but a standard, and an every-day measuring stick of our advancement. We aspire to unlock the potential in every person, every process and every molecule - from start to finish. We are committed to doing the right thing the first time and every time, meeting or exceeding all regulatory requirements. We strive to be exceptional, preferred and indispensable partners for our customers; responsible and engaged citizens within our communities; and active, mindful stewards of our environment. We are August Bioservices. We are pointing the way forward. If this sounds like
your
kind of working environment, we want you on
our
team!
August Bioservices is an equal opportunity employer and values diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. August Bioservices does not discriminate on the basis of any status protected under federal, state, or local law.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Office Coordinator
Office clerk job in Goodlettsville, TN
Why Work for Cole & Garrett Funeral Home?
Service
At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.
Work with leading experts in the funeral and cemetery profession.
Benefits
Financial assistant programs encouraging employees through education and development in industry related subjects.
Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges.
Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
Employee Discounts on services, merchandise, and property to help our team members in their time of need.
Culture
We value honesty, courage, integrity, ethical behavior and the development of personal growth.
We are rooted in the communities to provide a personal touch to every family we serve.
We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.
Summary/Objective
This position is the primary administrative lead in most of Park Lawn's individual businesses and is accountable for managing a variety of administrative tasks to ensure the funeral home runs smoothly and the expectations of our client families and their guests are exceeded.
Essential Functions
Answers telephone and give information to callers or routes calls to the appropriate person and places outgoing calls for the business.
Greets and escorts all visitors and their guests.
Performs all accounting (AP/AR) and inventory processes for the business.
Schedules administrative staff to ensure adequate coverage.
Updates Timekeeping system as employees fill out missed punch log.
Process deeds monthly.
Composes and types correspondence as needed.
Supervises administrative team members providing direction, clarification and feedback as needed.
Compiles and reports on statistical data as required by the business or Managing Partner.
Assists client families with processing necessary paperwork and scheduling appointments.
Accomplish positive results through cooperative efforts with all departments.
Receives and records payments from client families.
Updates and maintains files and related systems for the business.
Serves as business timekeeper and maintains local employee files.
Coordinates and maintains office supplies and equipment.
Serves as a backup in other administrative functions as needs dictate.
Special Projects as assigned.
Other duties as assigned.
Competencies
Communication Proficiency.
Teamwork Orientation.
Detail Orientation.
Thoroughness.
Customer Service Orientation.
Time Management.
Required Education, Experience, Certifications and Licensure
High School Diploma or equivalent.
Minimum two years of administrative or bookkeeping experience.
Previous experience supervising staff preferred.
Working knowledge of basic accounting principles
Proficient with multi-line phone systems and general office equipment
Valid state issued driver's license in good standing and acceptable driving record.
Additional Eligibility Qualifications
Attend and perform work in a professional and courteous manner in accordance with the employer's requirements.
Able to read, write and speak English fluently.
Bilingual is a plus.
Proficiency and accuracy with numbers.
Able to maintain a strict level of confidentiality.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) required.
Excellent interpersonal and communication skills.
Maintains a positive attitude and working environment through organization and communication.
Ability to simultaneously handle multiple projects, prioritizes tasks, and exercise good judgment.
Supervisory Responsibility
This position has no direct supervisory responsibilities.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The duties associated with this position are generally performed in an indoor office setting.
Outdoor duties may require exposure to natural elements such as inclement weather, extreme temperatures, uneven ground, dust, gas, and/or fumes.
Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 100 pounds.
This position may also require reaching, pushing and pulling.
This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low
Overtime is sometimes necessary or required.
Travel
This position may require up to 10 percent out of area and overnight travel.
Travel is primarily local occurring during the business day only.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Pest Control Office Specialist
Office clerk job in Hendersonville, TN
Apply Description
Office Specialist
Since 2013, ClearDefense Pest Control has been growing consistently and at an impressive rate, opening in 23 locations. If you are looking to join a team that is purpose driven with a focus on people, ClearDefense Pest Control is an ideal place for you! In addition to working in a high energy, fast-paced environment alongside others like yourself, you will have tremendous opportunities for advancement within the company.
Career-minded individuals who are seeking personal and professional progress are ideal for this role! In the Operations Specialist position, you will be developed both personally and professionally as part of a driven team pursuing innovation and growth!
The company culture at ClearDefense Pest Control is centered on customer service and the success of our employees!
Overview
- Opportunity for growth into management
- Customer service centered
- Diverse role in a fast-paced environment
- Help manage and maintain customer accounts and scheduling
- Massive opportunity to earn sales commission
Objectives of this Role
- Actively pursue strategic and operational objectives
- Sell pest control services to new customers and help grow the company
- Maintain constant communication with management, staff, and customers to ensure proper operations of the organization
- Maintain quality assurance protocols and assist with office administration
- Adhere to and maintain existing organizational processes and procedures
- Ensure operational activities remain on time and up to quality standards
- Process and audit accounts receivable
Skills and Qualifications
- Ability to prioritize responsibilities and diverse workload
- Extraordinary customer service skills via phone, text, and email communications
- Meticulous attention to detail and notation
- Ability to approach daily interactions with positivity and grace
- Able to task switch effectively and efficiently
- Excellent organizational skills
Compensation
- Salary starting at $43,000
- Great commission and bonus opportunities
Perks of the role
- Health Benefits
- Paid Holidays
- PTO
- 401K (matching)
- Financial wellness coaching
- Continued education and certifications
- Tuition reimbursement for qualified individuals
Job Type
- Full-Time
Above all, Our Operation Specialist will need a confident knowledge of our company's services, systems, and true passion for customer service. This knowledge will be acquired through continued training and coaching.
ClearDefense Pest Control provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Field Office Technician
Office clerk job in Nashville, TN
Responsible for providing comprehensive on-site technical support and customer service leadership at CASTLE-NET program field offices. Functions as both a technical expert and customer service leader, deploying field locations to conduct IT infrastructure assessments, end-user device wellness checks, and field office service excellence initiatives. Conducts network performance evaluations, manages conference room equipment support, and ensures strict compliance with USACE IT policies. Oversees field technician team coordination, mentors junior staff, and serves as the primary liaison for customer satisfaction and service delivery. Analyzes performance results and recommends strategic improvements affecting project growth, while maintaining exceptional customer relationships and technical expertise across multiple field office assignments.
**Position Classification Summary**
Provide technical assistance to computer users. Answer questions or resolve computer problems for clients in person, or via telephone or electronically. Possesses and applies comprehensive knowledge across key tasks and high-impact assignments. Plans and leads major technology assignments. Evaluates performance results and recommends major changes affecting short-term project growth and success. Functions as a technical expert across multiple project assignments. May supervise others.
**Key Responsibilities**
+ Deploy to CASTLE-NET field offices for on-site technical support, advanced troubleshooting, and customer service leadership
+ Conduct comprehensive IT infrastructure assessments and end-user device wellness checks at field locations
+ Evaluate network performance, identify bottlenecks, and implement optimization recommendations
+ Provide advanced technical support for complex end-user device issues (desktops, laptops, peripherals, specialized equipment)
+ Troubleshoot advanced hardware and software problems requiring in-depth technical analysis and solutions
+ Check, support, and optimize conference room equipment functionality and connectivity
+ Document technical findings and create detailed IT issue tickets with recommended solutions for remote resolution
+ Ensure strict compliance with USACE IT policies, security requirements, and operational standards
+ Assist with IT equipment disposal training and environmental compliance initiatives
+ Lead field office technical support initiatives, coordinate technician activities, and mentor junior team members
+ Maintain comprehensive equipment inventory, asset documentation, and service records
+ Evaluate field office performance results and recommend major strategic changes affecting project growth and success
+ Serve as customer service leader ensuring technical excellence, customer satisfaction, and professional service delivery
+ Function as technical expert across multiple field office assignments and complex technical scenarios
+ Coordinate with IT leadership, remote support teams, and management on service improvement opportunities and initiatives
+ Conduct on-site customer training on technical best practices, equipment maintenance, and IT security
+ Facilitate communication between field offices and IT operations to resolve escalated issues
+ Develop and implement field office service improvement processes and best practices documentation
**Required Qualifications**
+ Bachelor's degree (or equivalent work experience) in Information Technology, Computer Science, or related field
+ 8+ years of experience in IT field support, user support, or technical support roles
+ Minimum 3+ years of experience in a customer service leadership or supervisory capacity
+ Excellent technical knowledge of hardware, software, networking, and troubleshooting methodologies
+ Advanced experience with IT equipment setup, maintenance, configuration, and optimization
+ Excellent problem-solving, analytical, and critical thinking skills
+ Excellent communication, interpersonal, and customer relationship skills
+ Demonstrated ability to manage multiple technical and customer service tasks effectively
+ Proficiency in remote support tools, ticketing systems, and field service management platforms
+ Willingness to travel to CASTLE-NET field office locations as required for on-site support
+ Experience managing technical operations, coordinating field technician teams, and overseeing service delivery
+ Ability to analyze field office performance results and recommend strategic improvements
+ Strong technical expertise across multiple complex project assignments and scenarios
+ Proven customer service leadership experience with demonstrated focus on satisfaction and retention
+ Ability to train, mentor, and develop junior technicians and support staff
+ Familiarity with USACE IT environment, policies, and federal contracting requirements
**Job-Specific Skills**
The following high-value technical and leadership skills are critical to success in this position:
Advanced Hardware & Software Troubleshooting & Problem Resolution, Technical Leadership & Team Mentoring, Customer Service Excellence & Satisfaction Management, Field Office Operations Management & Coordination, Network Performance Evaluation & Optimization, Emotional Intelligence & Customer Relationship Management, Conflict Resolution & Escalation Management, IT Equipment Setup, Maintenance & Asset Management, Ticketing System Management & Issue Documentation, Communication & Stakeholder Management, Performance Analysis & Strategic Recommendation Development, Team Collaboration & Cross-Functional Coordination
**Preferred Skills**
The following additional skills and certifications would enhance performance in this role:
CompTIA A+ or Microsoft Certified: Modern Desktop Administrator Certification, Customer Service Excellence Certification or Training, Technical Leadership or Supervisor Certification, Advanced Remote Support Tools & Platforms Expertise, Network Diagnostic Tools & Analytical Software Proficiency, Federal IT Policy & USACE Compliance Knowledge, Experience with Multiple Operating Systems & Platforms, Customer Relationship Management (CRM) System Expertise, Field Service Management Tools & Ticketing System Mastery, Project Coordination & Process Improvement Experience, Emotional Intelligence Development Training, Agile or Lean Service Delivery Methodology Knowledge
**Compensation Ranges**
Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.
**EEO Requirements**
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.
Physical Requirements
The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.
**Disclaimer**
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
28.51-41.35
EEO Requirements
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
Clerical Staff
Office clerk job in Clarksville, TN
Definition:
Assists with general operations of the home care office, as assigned by the Office Manager.
Line of Authority:
Office Manager, Administrator/Director of Services
Qualifications:
High school diploma.
Additional business and computer courses desirable.
Experience in computer data entry, accounting, related field, or general office work desirable
Performance Requirements:
Able to sit, stand or walk up to 8 hours per day.
Able to bend, stoop, squat and twist numerous times a day to perform duties of filing, typing, inventory, etc.
Able to see and hear adequately to effectively respond to auditory and visual requests related to office activities.
Able to speak in clear, concise voice in order to communicate effectively in the office and on the telephone.
Able to carry out fine motor skills with manual dexterity required for typing, filing, etc.
Mental acuity to learn and apply job-related training
Must have reliable personal transportation.
Specific Responsibilities:
According to HomeCare policies and procedures and under the direction of the Office Manager;
Operates telephone/switchboard as assigned
Processes incoming/outgoing mail and messages
Assists in taking Job Applications
Prepares assessment packets
Maintains inventory of office supplies/forms
Maintains inventory control of medical supplies
Maintains medical records
Makes photocopies and FAXes information as indicated
Maintains Call Book
Delivers orders, etc. to physician's offices as requested
Processes and tracks physician orders
Assists with billing activities as needed
Performs miscellaneous typing, data entry, filing, copying duties, etc
Completes data entry of patient/other information
Other duties as assigned by the Office Manager/Adm/DOS
General Labor/Nashville
Office clerk job in Nashville, TN
Job DescriptionGeneral Labor - Gallatin, TN We are a busy Staffing Agency and are always hiring dedicated Construction Laborers to join our team. You will be responsible for loading and unloading frequently heavy materials, and follow directions from supervisors and other skilled tradesmen. To do well in this role you should
be physically fit, reliable, and be a hard worker.
Construction Laborer Responsibilities:
● Care for construction equipment and machines.
● Help equipment operator, carpenters, and other skilled labor when necessary.
● Prep construction sites by cleaning obstacles and hazards.
● Load or unload construction materials.
● Put together and take apart temporary structures, such as scaffolding.
● Remove, fill, or compact earth.
● Follow instructions from supervisors.
● Assist craft workers.
● Ready to learn from on-the-job training when necessary.
● Perform site clean-up
HireQuest Direct
535 Spence Lane
Nashville, TN 37210
**************
Office Coordinator
Office clerk job in Murfreesboro, TN
Job Description
Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!
Responsibilities
The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.
Essential Job Responsibilities:
Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
Collect PCard receipts from cardholders weekly and reallocate expenses as required
Assist with processing of client funds requests as required
Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
Ensure business documents are retained as per policy
Performs other duties as assigned
Qualifications
Two years of related office management or bookkeeping experience
Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
Experience in managing systems, processes, and people
Must be able to work independently as well as part of a team
Capable of working responsibly with highly confidential information
Must meet all agency requirements for pre- employment as required by Company and/or State regulations
Education:
Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience
Certificates, Licenses, Registrations:
Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)
Dental Front Office Coordinator
Office clerk job in Brentwood, TN
Wesley Dentistry is now hiring a Dental Office Administrator in Brentwood, TN!
We are seeking a Dental Office Administrator to join our community of collaborative, high-quality clinical, business and operations professionals.
Schedule: Monday - Thursday 7:00 am - 4:30 pm
Some Fridays 7:00 am - 12:00 pm
To learn more about this practice, visit: *******************************
Full-Time (FT) Employees are eligible for:
Paid Time Off
Paid Company Holidays, Bereavement, and Jury Duty
Paid $25k Basic Life & AD&D insurance
Medical, Dental, and Vision
Short Term Disability
Voluntary Life & AD&D Insurance
Pet Insurance
Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives
Additional employment benefits include:
Patient-centric community approach
Work/life balance
Opportunity for career growth
Professional development and support with continuing education
Strong business and operational teams
Employee Assistance Program (EAP) for all employees and their household
401K
Responsibilities
Must take initiative and understand how to prioritize their duties
Accounting for patients and making sure that relations are maintained
Organizing and helping with sending claims and aging claims
Answers incoming calls to include new patients and emergencies
Appointment scheduling
Patient and insurance payments
Requesting records
Patient follow ups
Manage unscheduled and treatment pending lists to ensure patient follow through to meet scheduling goals
Qualifications
High school diploma
2 or more years dental front office experience required
Computer proficiency and ability to learn new programs
Exemplary customer service and interpersonal skills
Positive attitude and professional demeanor
Outstanding verbal and written communication skills
Strong multi-tasking and organizational skills
Ability to collaborate with a team
Equal Employment Opportunity
Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Auto-ApplyGeneral Clerk
Office clerk job in Nashville, TN
Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job.
Qualifications
General Clerk must have 1-2 years of Customer Service, Data Processing or Order Administration
General Clerk requires:
Data entry
Clerical
Customer service
Data processing
MS Office products (Excel, Word, Access, PowerPoint)
Adobe Acrobat 10 or higher
General Clerk duties:
Ensures requests are responded to in a timely manner to meet the requested
Compiles all relevant information into an Adobe Acrobat master document.
Maintains accurate and complete documentation of customer communications and actions taken.
Additional Information
$13/hr
6 MONTHS
Office Administrator
Office clerk job in Brentwood, TN
Full-time Description
The Renfrew Center of Nashville, TN offers an unmatched opportunity, in the field of eating disorders, for a Office Administrator to work in an environment that changes lives. The Renfrew Center provides opportunities for individuals of all backgrounds, that have the desire and passion to foster a positive outcome and impact on our patients' lives.
The Renfrew Center's research-based treatment model, for eating disorders, is focused on treating the whole person and helping them lead a rich and fulfilling life.
Our commitment to you - We are committed to providing every employee the opportunity for personal and professional development through:
401(k) with company match
Healthcare benefits
Vacation and sick days
Employee referral program
Employee discounts to various stores, amusement parks, events, etc.
Continuing education (CE) programs and training
Advancement opportunities within the organization
Position Responsibilities:
Daily administrative operations of the front office while maintaining a high degree of professionalism and confidentiality to protect our client's rights.
This includes professional interaction with clients, families, and staff.
Maintaining charts and correspondence in a manner that demonstrates a proficient understanding and compliance with HIPAA, Local, State, and Federal confidentiality rules and laws.
The ability to interact with and invoice clients and accept payments upon the day of service.
Maintaining proper accounting of cash drawer and petty cash reserves.
Demonstrating proficiency in Medical Billing/Scheduling software including ADS.
General office clerical capability.
Managing multiple tasks in a timely manner.
Requirements
Education, Competencies and Credentials:
High School Diploma or equivalent required.
Associate/Bachelors or Business School graduates preferred.
1 - 2 years of preferred experience in healthcare office management.
Familiarity with Electronic Health Records (EHR).
Computer literate, with proficiency in MS-based office computer systems including
Hours: 40 hours per week, Monday - Friday
The Renfrew Center provides cisgender adolescent girls and adult women, transgender, and non-binary individuals with the tools they need to succeed - in recovery and in life. Offering a warm, nurturing environment, Renfrew's treatment philosophy emphasizes the importance of a collaborative therapeutic relationship, a feminist-relational approach, and the belief that every person needs to actively participate in their own recovery
Office Coordinator
Office clerk job in Nashville, TN
Headquartered in Nashville, TN - one of the fastest-growing and most exciting cities in the United States - August Bioservices is a privately-owned, high-growth, and high-impact Contract Development Manufacturing Organization (CDMO). As a US-based outsourcing partner that provides a wide array of expert drug discovery, drug formulation, and drug manufacturing services to pharma and biotech companies of all sizes, we play a vital role in the global pharmaceutical industry. Our work is instrumental in helping to develop molecules today that can become the life-changing therapies of tomorrow. To support our growth plans, August is investing significant capital in a two-phase expansion project - including building a new state-of-the-art facility adjacent to our current facility. For those seeking dynamic opportunities, rewarding career paths and a chance to make a difference in global health, come grow with August!
The Office Coordinator plays a key role in creating a welcoming, organized, and efficient office environment. This role serves as the first point of contact for visitors and employees, supports employee engagement initiatives, assists the Talent team with hiring logistics, and manages day-to-day office administrative operations. The ideal candidate is highly organized, service-oriented, and proactive, with strong attention to detail and the ability to juggle multiple priorities.Office Coordinator Responsibilities:
Serve as the first point of contact for all visitors, candidates, and vendors, ensuring a professional and welcoming experience.
Manage the front desk, including greeting guests, handling incoming calls and messages, and maintaining visitor logs.
Coordinate conference room scheduling and ensure meeting spaces are clean, stocked, and ready for use.
Ensure office areas (common spaces, kitchens, conference rooms, and workspaces) are clean, organized, and presentable at all times.
Support employee engagement initiatives, including planning and coordinating office events, celebrations, and team activities.
Assist with internal communications related to office events, engagement programs, and on-site activities.
Help maintain a positive, inclusive office culture by thoughtfully coordinating in-office experiences.
Support the Talent team by scheduling interviews (phone, virtual, and onsite) with candidates and hiring teams.
Coordinate candidate travel arrangements, including flights, hotels, ground transportation, and itineraries.
Serve as an on-site point of contact for candidates during interviews, ensuring a smooth and welcoming experience.
Assist with new hire orientation logistics, including scheduling, room setup, materials preparation, and day-one support.
Manage office supply inventory, including office materials and break room supplies, ensuring items are consistently stocked.
Work with vendors to place orders, manage deliveries, and resolve issues related to office and kitchen supplies.
Coordinate office services, including cleaning, maintenance, repairs, and equipment servicing, as needed.
Support expense management for teams, including tracking receipts, processing invoices, and submitting expenses in accordance with company policies.
Maintain accurate records related to office operations, vendors, expenses, and supplies.
Identify opportunities to improve office processes, efficiency, and employee experience.
Provide ad hoc administrative support to People/Talent and other teams as needed.
Required Skills/Abilities:
1+ years of experience in an office coordinator, office administrator, or similar support role.
High School Diploma or equivalent required
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent interpersonal and communication skills with a customer-service mindset.
Experience supporting interview scheduling, events, or employee programs preferred.
Proficiency with standard office tools (e.g., Google Workspace, Microsoft Office, scheduling tools, expense platforms).
Ability to work independently, anticipate needs, and take initiative.
Physical Requirements:
Prolonged periods of sitting at a desk.
Must be able to lift up to 40 pounds at times
At August Bioservices, Our Credo is our culture. Everything we do, we do with great care. We believe in the promise of discovery and the power of science to transform lives. We assert that excellence is not a static destination, but a standard, and an every-day measuring stick of our advancement. We aspire to unlock the potential in every person, every process and every molecule - from start to finish. We are committed to doing the right thing the first time and every time, meeting or exceeding all regulatory requirements. We strive to be exceptional, preferred and indispensable partners for our customers; responsible and engaged citizens within our communities; and active, mindful stewards of our environment. We are August Bioservices. We are pointing the way forward. If this sounds like
your
kind of working environment, we want you on
our
team!
August Bioservices is an equal opportunity employer and values diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. August Bioservices does not discriminate on the basis of any status protected under federal, state, or local law.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Auto-ApplyOffice Coordinator
Office clerk job in Nashville, TN
For years, field service has relied on experience and instinct to keep the world running-but as teams shrink, equipment evolves, and expectations rise, instinct alone isn't enough. That's where XOi comes in. As the data intelligence solution built for those who design, maintain, and depend on critical equipment, we turn asset data into uptime-empowering every stakeholder with the visibility and foresight to move from reactive work to proactive planning and predictive maintenance. With unmatched transparency across every stage of the asset lifecycle, XOi delivers the right information to the right person at the right time-because when assets perform at their best, so does everything around them.
As XOi continues to scale rapidly, we are seeking an Office Coordinator (6 month contract to hire) who will serve as the connective tissue of our workplace-ensuring smooth day-to-day operations, a positive client and employee experience, and an efficient, organized environment that reflects our culture and values. This role requires a proactive, highly organized individual who thrives on supporting teams, improving processes, and maintaining a welcoming and productive office space. You will be expected to bring thoroughness to our administrative efforts and creativity to our challenges, ensuring our people and operations can perform at their highest level.
Responsibilities
* Office Operations & Administrative Support:
* Oversee daily office operations as the primary point of contact for facilities, managing office supply purchasing and inventory, equipment needs, vendor relationships, and maintenance.
* Manage office catering, snack and beverage ordering, and maintain stock of paper goods and related supplies.
* Ensure the kitchen and common areas are clean, organized, and well-stocked at all times.
* Partner with department teams to ensure alignment within daily operations (eg, badge access, room reservation support, right tools available to staff for in-office meetings).
* Support executive leadership, as needed, with scheduling, travel coordination, and event logistics.
* Assist in coordinating all aspects of client and prospect visits, including scheduling, hospitality, and meeting logistics.
* Assist with creating and disseminating company-wide communications related to office procedures and office events.
* Ensure that all office documentation and records are organized and up-to-date.
* Culture & Employee Experience:
* Support the planning and execution of internal events, celebrations, and team-building activities that reinforce XOi's values and culture.
* Serve as the go-to person for employee needs and ensure a supportive, inclusive office environment.
* Collaborate with HR on onboarding logistics, employee recognition programs, and engagement initiatives.
* Foster a workplace that is efficient, positive, and aligned with our mission.
* Facilities & Safety:
* Manage physical office space, ensuring it is safe, clean, and well-equipped.
* Coordinate with building management and shared office space occupants on security, access, and compliance.
* Maintain emergency protocols and serve as the safety liaison for the office.
* Lead coordination for office moves, expansions, or space optimization projects.
Qualifications
* 3+ years of experience in office management, facilities coordination, or administrative operations-preferably within a fast-paced, high-growth organization.
* Strong organizational and multitasking skills, with a sharp eye for detail and follow-through.
* Excellent communication and interpersonal skills, with the ability to engage across departments.
* Proficiency with Microsoft Office and Google Workspace.
* Resourceful, adaptable, and capable of thriving in a dynamic, evolving environment.
XOi Technologies is an Equal Opportunity Employer
At XOi, we value individuality and the unique qualities we all bring to an organization. We believe we all bring experiences that have an incredible impact on our product and the experience our customers gain from using our products. We do not discriminate against employees based on race, color, religion, sex, national origin, gender, identity or expression, age, disability, pregnancy (including childbirth or other related medical condition), genetic information, protected military or veteran status, sexual orientation, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Office Coordinator
Office clerk job in Murfreesboro, TN
Our Company
StepStone Family & Youth Services
Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!
Responsibilities
The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.
Essential Job Responsibilities:
Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
Collect PCard receipts from cardholders weekly and reallocate expenses as required
Assist with processing of client funds requests as required
Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
Ensure business documents are retained as per policy
Performs other duties as assigned
Qualifications
Two years of related office management or bookkeeping experience
Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
Experience in managing systems, processes, and people
Must be able to work independently as well as part of a team
Capable of working responsibly with highly confidential information
Must meet all agency requirements for pre- employment as required by Company and/or State regulations
Education:
Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience
Certificates, Licenses, Registrations:
Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)
About our Line of Business StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit *********************** Follow us on Facebook and LinkedIn. Salary Range USD $16.00 - $18.00 / Hour
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