Office clerk jobs in Novato, CA - 289 jobs

The Office Clerk is responsible to the Office Manager for daily processing of company business transactions. This position may be assigned one or more clerical tasks as needed. Some of those tasks may include keypunching for routes, filing, some cust Office Clerk, Office Manager, Clerk, Microsoft, Manufacturing, Business Services

Collabera is the largest minority-owned Information Technology (IT) staffing firm in the U.S., with more than $525 million in sales revenue and a global presence that represents approximately 10,000 professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but we are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for four consecutive years since 2012. With over forty offices globally and a presence in seven countries, Collabera provides staff augmentation, managed services and direct placement services to Global 2000 Corporations. Collabera is ranked amongst the top 10 IT staffing firms in the U.S., and for the past 24 years we have continued to grow rapidly year after year. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Position Overview You will process payroll for our employees and make sure that we are compliant with the tax regulations of the relevant countries. You will be expected to have significant interaction with other departments, both locally and internationally. You will report into the Payroll Manager. Role & Responsibilities Involved in the full cycle of payroll processing such as undertaking payroll calculation, performing payroll reconciliation, preparing payroll accounting, general ledger and reports, etc. Other responsibilities include monitoring the processing checklist and calendars, maintaining precise documentation, providing data / report for respective statutory filing within the stipulated deadlines. Examine payroll advice for completeness and clarity with vendor(s) if in doubt and upload data in system for processing. Check payroll reports against payroll advice and checklist before payroll finalization and approval by manager. Provide information for employee query(s) within the stipulated timeframe as indicated in the Service Level Agreement (SLA). Involved in the annual year-end tax reporting. To provide resolution to any related queries. Maintain proper filing and documentation of all relevant documents (payroll advice, reports and correspondences) pertaining to payroll. Maintain and update Standard Operating Procedure documentation which is under the care of the Specialist. Qualifications Must be bilingual in Spanish. If the candidates have experience in the following payroll systems: PeopleSoft, Ultipro, Kronos, ProBusiness those are all exceptional The successful candidate must possess diploma in accounting or equivalent with minimum of 5 years of relevant working experience in keeping full set of payroll, proficiency in Excel, administration and have excellent numerical reasoning skills. It is important this candidate must enjoy doing payroll as this forms a majority part of the job scope. The ability to plan, prioritize and have a positive attitude to embrace changes is required. Additional Information To know more about this position, please contact: Courtney Ciandella ************

Supporting Community Healthcare is a rewarding role. LifeLong Medical Care is looking for a Front Office & Eligibility Coordinator to work at our Oakland/Berkeley location. The Front Office & Eligibility Coordinator will work with a multi-disciplinary team in the delivery of general primary care medical services in a community health setting. The Front Office and Eligibility Coordinator is responsible for ensuring efficient and friendly front office operations as well as preparing all eligibility information for each scheduled patient. Responsibilities include reception, appointment scheduling, patient registration and check-in, eligibility screening, telephone operation and cash collection management. This is a full time, benefit eligible position, working 40 hours/week. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities Greets all patients and visitors in a warm and friendly manner and utilizes positive customer service in all interactions Responsible for patient reception and intake including registration, check-in and scheduling future appointments Performs computer data entry, document and card scanning and validation Manages patient flow from front to back office Responsible for preparing all eligibility information for each scheduled clinic patient at least two days ahead of the appointed time Answers clinic phones and directs calls appropriately. Makes follow-up calls Responsible for collecting visit copays and cash collections management (send cash to A/P, notify A/P if no cash has been collected) Attends all meetings that apply to the eligibility process and shares the information with appropriate clinic personnel. These meetings are typically off-site and may require the use of personal vehicle or other transit. Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES and other programs. Maintains appearance of waiting areas and reception desk Receives and distributes all incoming correspondence including mail, faxes, interoffice mail courier items and packages Maintains inventory of front desk supplies and forms Under supervision of the Center Supervisor or Manager, enters and maintains provider templates as needed Generates correspondence as requested Keeps statistical records as requested by Center Supervisor or Manager Performs other duties as assigned Qualifications Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. Ability to prioritize competing work demands and tasks from clients or staff Ability to work effectively and calmly under pressure in a positive, friendly manner Work in a team-oriented environment with a number of professionals with different work styles and support needs. Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. Make appropriate use of knowledge/ expertise/ connections of other staff. Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement. Job Requirements High school diploma or GED One year experience in the medical field Excellent customer service and ability to maintain confidentiality Proficient in standard office software (Microsoft) Job Preferences Bachelor's degree in health science or a related field Proficient in Electronic Health Records (EHR) and Electronic Practice Management Systems (EPM) Experience with insurance eligibility Experience in working in a community health center Bilingual English/Spanish

Office Clerk OUR MISSION To empower the youth in our community with equitable access to social, academic, and career opportunities to thrive OUR VISION All youth grow up to lead fulfilling lives fueled by their passions, talents, and a love of learning OUR CORE VALUES Curiosity, Respect, Ownership, Ganas, Unity, Equity ORGANIZATION OVERVIEW Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 6,700 TK-College students across 30 sites from East Palo Alto to Daly City. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up. POSITION OVERVIEW As Office Clerk, you will work collaboratively with the on-site leadership team and program staff, where we provide academic support and enrichment offerings to K-5th students. You will provide office, administrative, and logistical support to ensure our program can run in an efficient and safe manner. ROLES & RESPONSIBILITIES Manage the administrative and site operations of the BGCP office during program hours Greet, monitor, and track all members and visitors on site, including parents and volunteers Maintain inventories of office supplies, first aid supplies, and program materials Handle the student sign-in and sign-out process Answer phone calls and promptly return messages Foster a positive work atmosphere, encourage teamwork, and facilitate constructive exchange of ideas with peers Assist in planning and executing special events as required Manage site enrollment and daily attendance Build positive relationships with students, supporting BGCP behavior standards and discipline policies Supervise youth as needed, either in the office or as coverage for a classroom instructor Communicate with students and families regarding enrollment and attendance matters Generate and share attendance and membership reports with site leadership staff to meet ASES reporting requirements Enter all enrollment data into Salesforce, BGCP's database Perform additional relevant duties as assigned QUALIFICATIONS Spanish fluency is required Commitment to BGCP's mission and vision and working with youth Experience working with diverse youth and communities of color Keen attention to detail and ability to create systems for efficiency and effectiveness Maturity and strong communication skills Energy, leadership skills, strong initiative, ability to motivate through positive reinforcement Positive attitude, team player, strong customer service orientation Administrative experience with an excellent knowledge of standard office practices LOCATION Redwood City, CA WORK SCHEDULE 1:30 pm-6:30 pm, M-F (25-29 hours per week) COMPENSATION & BENEFITS Employment Status: Part-Time, Non-Exempt Pay Range: $22.00-$25.00/hour, depending on experience (DOE) Retirement Benefits: BGCP offers salary contributions to the 401(k) plan Contributing to a thriving community for youth growth: Beyond measure As part of the hiring process, BGCP requires candidates to complete a LiveScan fingerprinting, background check, and tuberculosis (TB) test. Disclaimer: The above declarations are not intended to be an “all-inclusive” list of all duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. BGCP is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. We provide equal employment opportunities for all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ethnicity, age, disability, genetic information, medical condition, marital status, military or veteran status, or any other characteristic or combination of characteristics protected under applicable law. BGCP is dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. We actively encourage candidates from all backgrounds to apply for positions within our organization.

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Job Description *On-site in San Francisco *Approximately 32 hours per week The Office Clerk provides administrative support to the Permitting Program Manager and Permitting Administrator by assisting with the ongoing run- and-maintain functions of the Permitting Office. This role is focused on internal operations, including the assignment of tasks, tracking of key performance indicators (KPIs), and management of digital and physical permit file archives. Essential Duties and Responsibilities: Provides administrative assistance to support the day-to-day operations of the Permitting Office. Assigns and tracks tasks as directed by the Permitting Program Manager and Permitting Administrator. Collects, monitors, and reports on key performance indicators (KPIs) related to permit processing and turnaround times. Organizes, updates, and maintains permit file archives in both digital and physical formats. Prepares internal reports and documentation to support operational transparency and efficiency. Performs other administrative duties as directed, focused on maintaining operational consistency. Minimum Qualifications: Education and Experience: Bachelor's or equivalent (required). Minimum of two (2) years of experience in administrative or operational support roles. Prior experience with permitting systems or municipal operations (preferred). Knowledge, Skills, and Abilities: Strong administrative and organizational skills. Ability to follow structured workflows and meet deadlines. Experience with data tracking and reporting tools (e.g., Excel, dashboards). Familiarity with digital file management and document control practices. Comfortable working in a support capacity with minimal direct public interaction. Ability to take direction and work independently on assigned tasks. Working Conditions: Office-based role with extended periods at a computer. May involve access to records storage or archive locations. Limited to no public-facing duties. The hiring rate for this position is $25.00 per hour. The base pay actually offered will take into account internal equity, and may also vary depending on candidate's geographic region, job-related knowledge, skills, and experience amongst other factors. Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.

We are looking for a Patient Care Coordinator to join the team! The Patient Care Coordinator (PCC) serves as the key liaison for our patients and ensures a seamless and welcoming experience. In this role, the PCC will greet patients warmly, introduce them to our office, coordinate treatment services, and cultivate lasting relationships. The PCC must possess exceptional communication skills, a genuine passion for outstanding customer service, and a talent for sales. Responsibilities Responsibilities Greet and welcome patients in a timely, professional and engaging manner Maintain a productive daily schedule and schedule future appointments in coordination with patients and dental staff Provide patient consultations and communicate information about recommended treatments, cost of service, insurance coverage and payment options Contact patients to follow up on visits and to build lasting patient relationsships Ensure compliance with health, privacy, and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Qualifications Minimum of high school diploma or equivalent required At least 2 years of customer service role, sales, receptionist, or equivalent preferably in a healthcare or dental setting Experience with dental practice management software such as Denticon/Dentrix preferred Excellent communication skills to interact with patients, office staff, and third party stakeholders Attention to detail in maintaining patient records and managing financial transactions Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Cooley is seeking a Litigation Secretary in our San Francisco office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: · Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes · Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. · Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members · Communicate with docket department for all litigation related deadlines · Redline documents using Litera program · Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service · Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules · Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas · Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing · Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) · Coordinate and request court reporters and videographers for depositions and court hearings · Assist with deposition exhibits preparation · Assist, draft, and coordinate service of subpoenas · Proofread documents · Conduct basic legal research · Assist with documents to DocuSign · Handle all incoming telephone calls and placement of outgoing calls in a professional manner · Maintain good client relationships for attorneys · Enter time using Intapp daily · Assist other team timekeepers, as needed · Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters · Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines · Assist with requesting conference rooms for various client meetings and depositions · Copy documents that are not appropriate to send to the Copy Center · Make travel arrangements, adhering to the firm's Travel Policy · Review, distribute and process prebills · Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses · All other duties as assigned or required Skills and experience: Required: · After orientation at Cooley, exhibit proficiency in iManage and other firm applications · Available to work overtime, as required · Proficiency in Microsoft Office Suite · Keep abreast of court rules and procedures and understand legal terminology · Previous litigation secretarial experience Preferred: · Bachelor's degree Competencies: · Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule · Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary · Demonstrate initiative, diplomacy, and tact · Possess excellent written, communication and proofreading skills with attention to detail · Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others · Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

West Contra Costa Unified School District See attachment on original job posting Refer to the job posting for a list of experience requirements or if you have any questions or need further clarification, please contact the email address listed in the posting. Provide the following documents • High school education or equivalent in training and experience. • 3 professional references with their email address. • Pass a keyboarding written exam. Candidates meeting minimum qualifications will be invited to testing. Provide the following documents • High school education or equivalent in training and experience. • 3 professional references with their email address. • Pass a keyboarding written exam. Candidates meeting minimum qualifications will be invited to testing. * Resume Comments and Other Information Please refer to the job description for job duties and requirements necessary to apply for this position. Contact Eliana Lopez at *********************** for more information. We are currently hiring for substitute basis only. Per Contract agreement, current WCCUSD employees will be considered first for vacant positions. Nondiscrimination Statement The West Contra Costa Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment), or bullying based on a person's actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, age, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer/Title IX Coordinator: Jose Espinoza, 1108 Bissell Avenue, Richmond, CA 94801, **************, *********************, and Section 504 Coordinator: Christine Hatcher, Comprehensive Coordinated Early Intervening Services Plan (CCEIS), 3000 Parker Road, Richmond, CA 94806, **************, ****************************. Declaración de No Discriminación El Distrito Escolar Unificado de West Contra Costa prohíbe la discriminación, la intimidación, el acoso (incluyendo el acoso sexual) o la intimidación en base a las características reales o percibidas de descendencia, color, discapacidad, género, identificación con un género determinado, expresión de pertenencia a un género, estado migratorio, nacionalidad, raza u origen étnico, religion, edad, además de sexo, orientación sexual o asociación con una persona o grupo de personas con una o más de estas características ya sean reales o percibidas. Para preguntas o quejas, comuníquese con el personal del Oficial de Cumplimiento de la Equidad/Coordinador del Título IX: Jose Espinoza, 1108 Bissell Avenue, Richmond, CA 94801, **************, *********************, y Sección 504 Coordinadora: Christine Hatcher, Plan de Servicios Integrales de Intervención Temprana Coordinados (CCEIS), 3000 Parker Road, Richmond, CA 94806, **************, ****************************.

Appointment Type * Probationary 1 Bargaining Unit * Unit 9 - CSUEU - Technical Support Services 1 Job Search Category/Discipline * Administrative 1 Time Basis * Full Time 1 PTOC Academic Office Coordinator (Administrative Analyst/Specialist- Exempt I, Range 2) - Physics & Astronomy Apply now Job no: 553437 Work type: Staff Location: San Francisco Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time SFSU Internal Applicants Only Working Title Academic Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling ************** or emailing ***************. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Physics & Astronomy Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday, 8:00 a.m. to 5:00 p.m. Anticipated Hiring Range $5,274.00 - $5,597.00 Per Month ($63,288.00 - $67,164.00 Annually) Salary is commensurate with experience. Position Summary The Academic Office Coordinator (AOC) independently interprets a variety of complex organizational policies and procedures; uses initiative and judgment in analyzing information, and determines a course of action with the specifications of standard practice and established procedures to meet the operations, budgetary and personnel needs and program goals for the department. This position sets work standards for the department office, takes initiative and independently plans, organizes, coordinates and performs work in myriad situations where numerous and diverse demands are involved. The AOC assists the Department Chair with department budget analysis and projection, enrollment data analysis, academic schedule planning, analysis of operations, fiscal management, planning and administration of operational systems. The AOC has a high degree of responsibility, handles matters of a confidential nature, has thorough knowledge of campus and department policies and procedures, identifies deviations from applicable policies and procedures, and coordinates changes in procedures. The AOC is responsible for overseeing day-to-day administrative departmental operations and provides lead work direction to staff and student assistants. The incumbent receives general direction from the Chair of the Physics & Astronomy Department and reports to the CoSE Personnel Officer. Position Information Academic Coordination * Assist department chair with planning and building academic class schedule each term. * Oversee class enrollments throughout the enrollment period. * Collect course syllabi from faculty each term and save in electronic records. * Collect office hours from faculty each term and post and disseminate. * Communicate upcoming academic calendar events and deadlines throughout the term to faculty, staff, and students. * Assist Department Chair with collecting, organizing and analyzing data on class enrollments, number of majors, retention, graduation rates, etc., for institutional and program reviews, as well as calibration of future scheduling, faculty appointments, and budget priorities. * Assist faculty with class cancellations, relocations, or day/time changes, including emailing affected students and/or posting signs. * Research course and program offerings of other academic departments that influence courses and scheduling in the department; identify problem areas for course and program capacity, and bring issues of concern to the attention of the Department Chair. Administrative Coordination * Communicate relevant policies and procedures to faculty, staff, student employees, students, and college administrators. * Provide consultation to faculty, staff, and students and direct those with highly sensitive situations to the Department Chair for resolution. * Maintain scholarship application portal and coordinate scholarship disbursement with on-campus scholarship offices/departments. * Provide administrative support to faculty, staff, and students regarding processing of various paperwork, payments, and reimbursements. * Purchase and monitor usage of office supplies. * Maintain and organize department physical and electronic records. * Maintain upkeep and organization of department main office and mail room. * Maintain various department email distribution lists. * Answer phone calls and emails to department office, address concerns and/or redirect to relevant persons for resolution. * Coordinate day-to-day activities/tasks and functions of student office assistant(s); monitor workload and work product. * Assist Department Chair in allocating resources and facilities to faculty, staff, and student, including renovation of offices and laboratory spaces, equipment and furniture purchases, and electrical, computing and telephone installations. * Assist with logistics of renovation projects as directed, including coordinating access, recordkeeping and purchases of equipment and furniture as needed. Under general direction of the department chair, negotiate budgetary move-in costs with CoSE Operations Coordinator and CoSE Director of Budget & Finance for offices and laboratories. Budget and Finance Support * Monitor department revenues and expenditures within various department accounts, including general, trust, foundation, endowment, scholarship, and University Corporation (UCorp) funds. * Develop systems to track and update detailed budget records and spreadsheets; reconcile department accounting records against university financial ledgers; and make corrections when necessary. * Prepare financial reports for Department Chair using historical budget data that includes course augmentations, lab fees, scholarships and foundation, instructional related accounts. Assist Department Chair in fund reallocation as necessary. Personnel Coordination * Inform department personnel on university HR policies and practices. * Process department personnel transactions including appointments of temporary lecturer faculty (10-15), graduate teaching assistants (25-30), and student employees (student assistants, graders, research assistants, office and stockroom assistants) (20-25). * Assist faculty, staff, and student employees with problems relating to employee appointments. * Interview and assist Department Chair in the hiring of student workers (e.g., office and stockroom student assistants). * Orient student employees to university, college, and department policies and procedures. * Coordinate the student payroll process for the department, including collecting electronic timesheets and verifying worked hours with direct supervisors. * Generate "Faculty Work Load and Assigned Time" reports each semester. Event Planning & Hospitality Coordination * Plan regular and special events (e.g., weekly colloquiua, student welcome events, graduation celebrations, and other special events), including creating of flyers and/or emails to advertise events, securing room reservations, acquiring AV support, purchasing food and/or securing catering orders, purchasing decorations. * Track RSVPs for events as necessary . * Lead student assistants with event set-up and clean-up. * Process payments, reimbursements, honoraria related to events. * Track event expenses and maintain records to facilitate making events more cost-effective. Other duties as assigned Minimum Qualifications * A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. * General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. * Thorough knowledge of policies, procedures, practices and outside regulations pertaining to the applicable program and/or administrative specialty. * Basic knowledge of and ability to apply fundamental concepts. * Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. * Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. * Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. * Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. * Expertise in investigating and analyzing problems with a broad administrative impact and implications. * Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. * Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. * Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. * Ability to organize and plan work and projects including handling multiple priorities. Ability to anticipate problems and address them proactively. Ability to make independent decisions and exercise sound judgment. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. * Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications * Ability to work independently on varied or specialized administrative and analytical duties, follow through on assignments with minimal direction, and handle sensitive and confidential matters. * Knowledge of CSU policies, procedures and guidelines, including specific campus procedures, to interpret inquiries and request to formulate appropriate action or responses. * The use of sound judgment and discretion to analyze and address problems, interpret and apply theories and principles, and develop and recommend alternatives and best courses of action. * Ingenuity in determining methods to achieve programmatic goals, and develop and implement program policies required. * Experience researching and analyzing information using skills to think logically and identify anomalies, trends, and potentially invalid data. * 5-7 years administrative work experience involving study, analysis, and or evaluation leading to utilization, interpretation and dissemination of administrative policies, procedures, practices and programs. * Ability to understand and analyze complex problems from a future-oriented and broad interactive, perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. * Ability to provide training to administrative staff and provide lead work direction; work with others at all levels within the organization; act as a representative to outside contacts; and take initiative and independently perform work in a fast working environment. * Working knowledge of various software tools including Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, Illustrator, Photoshop, and Box for file management. Knowledge of campus systems: FMS, HRMS, and Footprints. Familiar with CSU and SFSU policies and procedures. * Ability to anticipate workload needs and proactively prioritize needed actions based upon unit priorities and management's objectives. * Familiarity with campus wide offices, administrative contacts, campus structure and resources. * Ability to work variable nights, weekends and/or holidays, on campus or off-site, depending upon work conditions. Environmental/Physical/Special This position has a regular forty hours work schedule. The AOC may be required to work after hours and on weekends as needed to support department administrative operations. Extensive use of personal computer. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SFSU Internal Applicants Only SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at ******************************************************* The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at **************. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Nov 20 2025 Pacific Standard Time Applications close:

Primary tasks will be to check mail daily, scan incoming documents, profile documents into our document management system, copy/print documents for binders needed for trials/mediation, and provide overflow phone coverage for receptionist. This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office. Additional tasks & projects will be requested as needed. Hours are Monday Friday 8:30 AM to 5:30 PM with an hour lunch. Software knowledge will focus more so on the basics of Microsoft Office & Outlook. The technical knowledge & ability to clear paper jams and change out toners will also be needed.

Powering Performance Marketplaces in Digital Media QuinStreet is a pioneer in powering decentralized online marketplaces that match searchers and “research and compare” consumers with brands. We run these virtual- and private-label marketplaces in one of the nation's largest media networks. Our industry leading segmentation and AI-driven matching technologies help consumers find better solutions and brands faster. They allow brands to target and reach in-market customer prospects with pinpoint segment-by-segment accuracy, and to pay only for performance results. Our campaign-results-driven matching decision engines and optimization algorithms are built from over 20 years and billions of dollars of online media experience. We believe in: The direct measurability of digital media. Performance marketing. (We pioneered it.) The advantages of technology. We bring all this together to deliver truly great results for consumers and brands in the world's biggest channel. Job Description QuinStreet is looking for an experienced, articulate, and organized Office Administrator to perform various duties in an efficient, professional and courteous manner. As the primary point of contact for all office logistics, this individual will be responsible for interfacing with the building property management company, cleaning staff and other support vendors as well as greeting visitors and notifying person(s) being visited on an as needed basis. This role offers strong growth potential for the right fit, based on performance and demonstrated skills. This position reports to the Director, Administration & Real Estate. Responsibilities Manage and support scaling the local office team in Foster City Administrative duties include, but not limited to greeting clients and candidates, manage outgoing/incoming mail, shipping and receiving packages, photocopies, fax documents and performing other clerical functions Schedules company meetings by reserving facilities at local hotels and/or restaurants Manage overall office tidiness, maintain and order kitchen/office supplies Order lunch for company meetings Support staff in small projects Oversee the successful management of local vendors and contractors Be the primary contact between the company and building management making sure all facility needs are met Event planning including regular social events and other external events Work closely with our HR/People Operations team on local Perks, Benefits programs, new hire onboarding and offboarding Oversee and coordinate all office moves and build outs in Foster City Ensure we remain compliant with workplace safety expectations and Covid protocols Manage contract negotiations, property management relationships and local vendors Performs other duties as assigned Requirements Bachelor's Degree 1+ years office related experience Knowledge on Microsoft Office and Outlook Ability to multi-task and cope with pressure and multiple deadlines Strong verbal and written communication skills Great organizational skills Great attention to detail Responsible and reliable Proactive and personable About you You have strong customer service and hospitality skills You are able to work autonomously, but understand the importance of teamwork You are comfortable communicating with and driving decisions alongside our leadership team You are innovative - you're looking to create tomorrow and constantly open to new ideas and technologies You are excited to create a world class Workplace Experience! The expected salary range for this position is $70,000 USD to $80,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the Company's compensation practices. The salary may be adjusted based on applicant's geographic location. The position is also eligible to receive performance bonus or commission and equity in the form of restricted stock units. This position is eligible to participate in the Company's standard employee benefits programs, which currently include health care benefits; (2) retirement benefits; (3) the amount of paid days off (paid sick leave, parental leave, paid time off, or vacation benefits); (4) any other tax-reportable benefits. #LI-ONSITE QuinStreet is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, pregnancy status, sex, age, marital status, disability, sexual orientation, gender identity or any other characteristics protected by law. Please see QuinStreet's Employee Privacy Notice here.

Litigation Legal Secretary About the Role Join a team of experienced litigation attorneys as a key support professional in this full-time legal secretary position. You'll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks. This is a great opportunity for someone who thrives in a fast-paced legal environment and wants to contribute meaningfully to complex casework. What You'll Do Draft, proofread, and file legal documents including pleadings, motions, TOCs/TOAs, and correspondence Manage court filings for both state and federal cases, including electronic filing Maintain calendars, track case deadlines, and coordinate meetings, depositions, and court appearances Assist with trial preparation and maintain organized case files Provide administrative support to litigation attorneys and collaborate with legal staff What You'll Need 5 or more years of experience as a litigation legal secretary Strong knowledge of California court procedures and e-filing practices Proficiency in document formatting, legal terminology, and Microsoft Office Excellent grammar, proofreading, and time management skills Ability to prioritize tasks, maintain confidentiality, and work efficiently under pressure Why Apply If you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. *This pay range represents Avata Partners' good faith minimum and maximum range for this role at the time of posting. Actual compensation offered will be dependent on a variety of factors, including, but not limited to, the candidate's experience, qualifications, and location. We consider qualified applicants with criminal histories, consistent with the California Fair Chance Act and applicable local ordinances. Avata Partner's is an Equal Employment Opportunity Employer.

Rincon Valley is a premier district with 42,000 residents in beautiful Sonoma County. The district makes up one-quarter of Santa Rosa on the east side of the city and includes both small city and rural areas. The surrounding countryside includes vineyard-lined hillsides, the Russian River watershed, and spectacular views of the Pacific Ocean. This warm and friendly area - a blend of art and culture, food, wine, and recreation - is the perfect location for families. Located 55 miles north of San Francisco, 15 miles west of Napa County, and 30 miles east of the Pacific Ocean, the area is close to many wineries, golf courses, world class performing arts venues, and spas. Additional outdoor activities include fishing and water sports on the Russian River and Lake Sonoma, and access to redwood forests. The area also has wonderful state and local parks with miles of jogging and biking trails. Rincon Valley is about twenty minutes away from Sonoma State University, and close to Santa Rosa Junior College, one of the top ten community colleges in the country. Rincon Valley Union School District has an outstanding program supporting all students. The district of approximately 3,200 students operates seven TK-6 grade schools and one 7-8 charter schools that purposely serves a small student population of approximately 300 students. The seven elementary sites, five of which are charters, are relatively small, with an average enrollment of 375 students. The student population is 58% Caucasian, 27% Hispanic, 5% Asian, 3% African American, and about 1.5% American Indian. There are over 200 certificated employees and approximately 300 classified employees. See attachment on original job posting Resume Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. Resume Comments and Other Information This position is an on-call, as needed position and could cover various clerical positions throughout the district.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job DescriptionWe are looking for an organized and professional office coordinator to perform administrative tasks such as filing, managing emails, preparing presentations and ensuring that office supplies are available. The office coordinator's responsibilities include working closely with coworkers to ensure that the office duties are completed. To be successful as an office coordinator you must be detail-oriented and manage your time efficiently so that office operations run smoothly. Office Coordinator Responsibilities: File documentation relating to employees and projects. Prepare meeting rooms for use by printing relevant documents and setting up any devices that will be used. Receive and send emails. Manage office inventory. Greet clients and visitors. Answer phone calls and provide requested information. Office Coordinator Requirements: A high school qualification or equivalent. Prior experience in an administrative role. Proficiency in Microsoft Office. Excellent verbal and written communication skills. Presentable appearance. Ability to manage time efficiently under pressure.

Classification: Non-Exempt We are Alsco Uniforms. We've been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It's our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them. Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We're seeking driven professionals with ambition to grow within our company. We'd love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development. Join our team and build your career with Alsco Uniforms! Job Summary: The Office Clerk is responsible to the Office Manager for daily processing of company business transactions. This position may be assigned one or more clerical tasks as needed. Some of those tasks may include keypunching for routes, filing, some customer service or a variety of like tasks. Performs other tasks as needed. Our full-time employees enjoy: Medical, Dental, Vision, FSA/HSA Life Insurance, Disability Insurance Vacation, Sick Time, Holidays Choice of Global Cash Card or Direct Deposit Career Advancement Learning & Development Opportunities Inclusive and Diverse Team Environment Benefits may vary for positions covered by a collective bargaining agreement. Essential Functions: Accurate and timely computer data entry. Excellent communication skills whether in person or through phone calls. Participate in office training, cross train in office functions. Microsoft Excel spreadsheets for reporting Perform tasks such as reconciliations, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting, A/P, A/R. Printing and organizing daily paperwork for routes, use postage meter, computer back-ups, customer billing. Filing Additional Functions: * Perform other office functions as needed. Qualifications: Demonstrated good computer experience or ability to learn quickly is necessary Experience with data entry and adding machine Proficient in Excel and Microsoft Word Good verbal and written communication skills in English, ability to comprehend and follow direction. Education: * High school graduation or similar experience. Typical Physical Activity: * Physical Demands consist of sitting and standing in the company office. Walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 25 lbs., filing, stooping, stoop, reaching, fine dexterity. Typical Environmental Conditions: * This is an industrial laundry facility. Employee may be exposed to variations in temperature, odors, humidity, lint and dust if in the plant, but will only be working in typical indoor offices. Travel Requirements: * None For a general description of benefits that are being offered for this position, please visit alsco.com/benefits. Alsco Uniforms is an Equal Employment Opportunity Employer. Candidates are considered for employment with Alsco Uniforms without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran), or other classification protected by applicable federal, state, or local law. Revised: 4/29/22

Supporting Community Healthcare is a rewarding role. LifeLong Medical Care is looking for a Front Office & Eligibility Coordinator to work at our Oakland/Berkeley location. The Front Office & Eligibility Coordinator will work with a multi-disciplinary team in the delivery of general primary care medical services in a community health setting. The Front Office and Eligibility Coordinator is responsible for ensuring efficient and friendly front office operations as well as preparing all eligibility information for each scheduled patient. Responsibilities include reception, appointment scheduling, patient registration and check-in, eligibility screening, telephone operation and cash collection management. This is a full time, benefit eligible position, working 40 hours/week. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities * Greets all patients and visitors in a warm and friendly manner and utilizes positive customer service in all interactions * Responsible for patient reception and intake including registration, check-in and scheduling future appointments * Performs computer data entry, document and card scanning and validation * Manages patient flow from front to back office * Responsible for preparing all eligibility information for each scheduled clinic patient at least two days ahead of the appointed time * Answers clinic phones and directs calls appropriately. Makes follow-up calls * Responsible for collecting visit copays and cash collections management (send cash to A/P, notify A/P if no cash has been collected) * Attends all meetings that apply to the eligibility process and shares the information with appropriate clinic personnel. These meetings are typically off-site and may require the use of personal vehicle or other transit. * Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES and other programs. * Maintains appearance of waiting areas and reception desk * Receives and distributes all incoming correspondence including mail, faxes, interoffice mail courier items and packages * Maintains inventory of front desk supplies and forms * Under supervision of the Center Supervisor or Manager, enters and maintains provider templates as needed * Generates correspondence as requested * Keeps statistical records as requested by Center Supervisor or Manager * Performs other duties as assigned Qualifications * Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. * Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. * Ability to prioritize competing work demands and tasks from clients or staff * Ability to work effectively and calmly under pressure in a positive, friendly manner * Work in a team-oriented environment with a number of professionals with different work styles and support needs. * Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. * Make appropriate use of knowledge/ expertise/ connections of other staff. * Be creative and mature with a "can do", proactive attitude and an ability to continuously "scan" the environment, identifying and taking advantage of opportunities for improvement. Job Requirements * High school diploma or GED * One year experience in the medical field * Excellent customer service and ability to maintain confidentiality * Proficient in standard office software (Microsoft) Job Preferences * Bachelor's degree in health science or a related field * Proficient in Electronic Health Records (EHR) and Electronic Practice Management Systems (EPM) * Experience with insurance eligibility * Experience in working in a community health center * Bilingual English/Spanish

Cooley is seeking a Litigation Secretary in our San Francisco office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: * Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes * Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. * Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members * Communicate with docket department for all litigation related deadlines * Redline documents using Litera program * Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service * Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules * Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas * Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing * Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) * Coordinate and request court reporters and videographers for depositions and court hearings * Assist with deposition exhibits preparation * Assist, draft, and coordinate service of subpoenas * Proofread documents * Conduct basic legal research * Assist with documents to DocuSign * Handle all incoming telephone calls and placement of outgoing calls in a professional manner * Maintain good client relationships for attorneys * Enter time using Intapp daily * Assist other team timekeepers, as needed * Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters * Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines * Assist with requesting conference rooms for various client meetings and depositions * Copy documents that are not appropriate to send to the Copy Center * Make travel arrangements, adhering to the firm's Travel Policy * Review, distribute and process prebills * Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses * All other duties as assigned or required Skills and experience: Required: * After orientation at Cooley, exhibit proficiency in iManage and other firm applications * Available to work overtime, as required * Proficiency in Microsoft Office Suite * Keep abreast of court rules and procedures and understand legal terminology * Previous litigation secretarial experience Preferred: * Bachelor's degree Competencies: * Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule * Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary * Demonstrate initiative, diplomacy, and tact * Possess excellent written, communication and proofreading skills with attention to detail * Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others * Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.