Office clerk jobs in Pearl City, HI

Job Description Ensures overall office standards are well organized, run smoothly and cost efficient in alignment of the mission and strategic goals of Helping Hands Hawai`i. Essential Duties & Responsibilities: Oversee and analyze a calendar and record of timely and appropriate logistical support such as property maintenance, repairs and capital projects for optimal performance. Manage inventory of office supplies and company equipment in accordance with budget and fixed asset listings. Support organization -wide onboarding communications and annual training for new staff and volunteers on office standards and policies. Support and build donor and volunteer relations. Assist in handling visitor complaints. Assist with special events. Other duties may be assigned by the manager. Qualifications: High school Diploma or GED Accuracy with details. Deadline oriented. Organized and able to multitask. Working knowledge of Windows computer programs including database programs such as Word, Excel, Email, etc. Valid Driver's license and willingness to use properly insured vehicle. Complies with company's code of ethics, confidentiality practices, safety and all other policies & procedures.

Office Admin needs 2+ years experience Office Admin requires: MS Office suite Admin support Word processing Spreadsheets Admin coordination Provides a variety of secretarial and administrative support functions for a department or group of professionals. Provide basic word processing support Create simple spreadsheets Provide telephone support, responding to routine questions, screening calls, taking accurate messages and rerouting calls when appropriate; coordinating meetings; opening and delivering mail; electronic filing.

The Administrative Services Supervisor plans, coordinate, and directs a broad range of administrative, clerical, and operational services that allows the organization to operate efficiently. General Responsibilities: The principal responsibility of the Administrative Services Supervisor is to assist the Chef Manager in clerical, administrative and operational duties by coordinating and organizing office operations and procedures to ensure organizational efficiency. The Administrative Services Supervisor is a dual-role position involving admin, clerical and operational support. Overall front office activities, purchasing requests and facilities and management of the building Assist with recruitment and new hire processing. May give direction to Cashier and Barista and other customer-facing positions in the activities of the food service operations. Basic Qualifications: High School diploma or equivalent; college coursework or business degree preferred. Proficient in use of computers, including accounting software, database software, document management and Microsoft Office. Minimum two years related office experience to include typing and creating reports using Microsoft Word and Excel Strong verbal and written communication skills; ability to interact productively with supervisors, co-workers, client and customers. Superb organizational and interpersonal skills. Excellent Time management. Specific Responsibilities: Answers phone, responds to inquiries verbally and in writing to employees, vendors, and customers. Administer and communicate office policies and procedures. Maintain office equipment and software; liaison with IT and other repair technicians. Works with Chef Manager and other managers on correspondence and reports. Maintains office services by organizing office operations and procedures; manages correspondence; designs filing systems; reviews and approves supply requisitions. Administers office policies and procedures; makes necessary adjustments. Supervises the maintenance of office equipment, including copier, fax machine, etc. Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) Collect data for regular reports. Accounting document preparation and cash handling. May be required to work minimal shift as Cashier, Food Service Worker, Barista, Store Clerk & Grill Cook when needed. Inventory Management, Controls and Stocking may be required as needed. Prepare and submit reports to Corporate as directed by Chef Manager. Maintains records as required by government regulations and guideline Additional Responsibilities: Understand and follow BCI employee handbook, policy and procedures, and general office procedures. Physical Demands Lift and carry up to 30 lbs Standing and walking within assigned work area Some bending and stooping The person in this position needs to frequently move about inside the office, Mini Mart and Coffee Shop to access file cabinets, office machines, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, fax machine and computer printer/scanner. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. #IND

We are looking for a detail-oriented General Office Clerk to support a financial services company on a contract basis in Honolulu, Hawaii (Salt Lake, Stadium Mall). In this role, you will provide essential administrative and clerical support to ensure smooth operations. This position requires strong organizational skills and the ability to handle multiple tasks efficiently. To learn more about this role, please call us at 808-531-0800. Responsibilities: - Run errands as needed to support office operations. - Perform accurate data entry tasks to maintain and update records. - Organize and file documents to ensure easy access and retrieval. - Scan and digitize documents for electronic storage. - Provide back-office support to assist with administrative processes. - Ensure timely and accurate completion of assigned tasks. - Handle other general office tasks as assigned by management. Requirements - Minimum of 1 year of experience in a clerical or administrative role. - Must have access to a personal vehicle for errands. - Strong attention to detail and organizational skills. - Ability to work independently and reliably. - Proficiency in scanning, filing, and data entry. - Capacity to manage multiple tasks effectively. - Excellent communication and teamwork abilities. - Familiarity with basic office equipment and software. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Unit Office Clerk I STATUS: Non-Exempt Unit Office Clerk's work are self-directed and able to work independently to service management in their main or various Zippy's store locations! Individuals in these Unit Office Clerk roles are responsible for accurately verifying, receiving and consolidating sales and cash information in preparation of the daily deposit. Additional general duties include processing invoices, assisting the managers with employee files and posting of information from various departments on store bulletin boards. COMPANY BENEFITS: Paid Time Off Accrual Free Employee Meals Employee Discounts Medical, Vision & Dental Plans Company Matched 401 9k) Incentive & Rewards Programs Employee Assistance & Wellness Program UNIT OFFICE CLERK ESSENTIAL FUNCTIONS: Counts and balances the deposit, prepares starting trays and completes all related paperwork concerning the deposit, coupons and reports; reports all large shortages immediately to the Loss Prevention department. Balances the end of day sales reports, credit card reports, and gift card reports from the POS registers and the end of day cash reports from the validator safes. Inputs and balances all sales reconciliation data and sends the file daily to the Administrative Office. Initiates any miscellaneous reports from the register as designated by the Administrative office and does maintenance or programming on the register and validator safes as required (price changes, inputting/deleting cashiers/servers). UNIT OFFICE CLERK OTHER FUNCTIONS: Checks in and posts deliveries for goods received onto the daily inventory as required by store. Checks pricing discrepancies on invoices for deliveries received. Orders supplies for the office as required and ensures that an ample supply is always available at the store. Prints and posts all incoming notices for employees and types any other notices prepared by the Store Manager. Maintains the bulletin boards in a neat and appealing manner. Maintains the necessary files at the unit office and keeps the office neat and organized. Performs Front-of-the-House duties as required by store and handles all clerical responsibilities within the scope of their duties. At specified stores, will be assigned to handle all office responsibilities at multiple stores daily; traveling between the stores will be required. Performs other duties as assigned by management, including and not limited to answering phone inquiries and taking phone orders. UNIT OFFICE CLERK QUALIFICATIONS: Scheduling: Available to work as early as 6:00 am and stay until work is complete; earlier start times may be required as needed Full-time clerks must be available Monday - Friday, holidays, occasional weekends Part-time clerks must be available Saturday/Sunday and holidays May be asked to fill shifts at other locations? Physical Ability: Able to lift about 10 to 20 pounds Able to handle bending and squatting Walking and standing up to 4 to 5 hours per day Mental Ability: Numerically inclined Analytical capabilities Problem solving ability Pre-Employment Requirements: Must pass drug screening test Environmental Conditions: Working in restaurant/fast food environment and in a small enclosed office Education: High School Diploma or equivalent preferred Experience: Prior cash handling and balancing background helpful Desired Skills: 10-key by touch Typing skills, 35 to 40 words per minute Computer skills Desired Attributes: Accurate with cash handling Accurate with numbers Ability to plan/organize Ability to handle confidential information Ability to multi-task and handle numerous interruptions Good customer service (internal and external) Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. UNIT OFFICE CLERK PRE-EMPLOYMENT REQUIREMENTS: Completing a drug test and yielding passing results. Salary Description $17.85-$17.85

We are currently seeking a full-time temporary Control Center Clerk for our Downtown Oahu location in Honolulu, HI 96813. Benefits Include: Employee parking is available Healthcare plan Vision insurance Dental insurance 401(k) plan Vacation pay Holiday pay Wisley or direct deposit Flexible spending options Competitive pay Key Responsibilities: Excellent customer service skills to interact with property managers, vendors, customers, etc. Answer phone calls Manage the security desk Able to multi-task Able to lift, push, pull a minimum of 10lbs up to 25lbs Sit for a duration of the shift, bend, stand, stretch and walk. Ensure mechanical equipment and systems are working in order and notify supervisor of any issues Create and maintain work orders Create and maintain purchase orders Perform any additional maintenance related duties as required by property management. Skills/Qualifications: High school diploma/GED Must pass background check Customer service oriented Attention to detail Strong organizational skills Willingness to learn and grow Temporary Position / Schedule: Sunday to Friday 6am-2pm (40 hours a week) Compensation: $18.33/per hour Hawaiian Building Maintenance 1013 Kawaiahao Street Honolulu, HI 96813 (by appointment only, no walk-ins) Fax: ************ Equal Opportunity Employer *************************

Reports directly to the Administration Manager on all matters. To project a positive company attitude to all employees and guest of Big City Diner. All accounting and other duties and assignments as assigned by management. Duties and Responsibilities: Receives, processes and prepares Daily Sales Report(s) for location(s) assigned. Audits Daily Sales Report(s) and reconciles any discrepancies. This includes, but is not limited to: credit card authorizations, tips, missing receipts, server void reports, comps, applied discounts and gift certificates. Post Daily Sales Report(s) to Quickbooks and other programs as necessary. Compile credit card authorizations and clip in chronological order according to transaction number. Post and compile over/short reports, and distribute as authorized. Prepares Profit & Loss statements for each location(s) assigned, weekly. Receives, processes, prepares and posts account payables. This includes, but is not limited to: coding, posting, setting in chronological order, and filing. Reconcile accounts payable statements as received by vendors. Audit, reconcile, and verify the location(s) of bank deposit(s) as assigned and/or necessary. Also, handle actual deposits at the bank when assigned or necessary. Throughout daily execution of their job functions the Accounting Clerk I position shall use attention to detail and research items as necessary to ensure accuracy. Process and prepare accounts payable checks, verifying statements to ensure the accuracy of the amount being paid. Prepares and processes payroll for location(s) assigned. This includes, but is not limited to: auditing time clocks, calculating hours, overtime hours, payroll deductions, spreadsheets, data entry, printing payroll checks, labor reports, and etc. Processes and prepares monthly inventory reports. Answers and corresponds with management, employees, vendors and guest via telecommunication systems including but not limited to: multi-line phone system, email, facsimile, and etc. Maintains office cleanliness daily to ensure a professional image. This includes, but is not limited to: empty trashcans, general cleaning, vacuuming, watering plants, and etc. In the absence of the Administrative Manager the Accounting I position shall serve as the supervisor/manager and assume all responsibilities. Prepare and process State and Federal Taxes Assist in the processing and orientating of new employees. May also be required to assist in Human Resources functions and duties as assigned or deemed necessary. Prepares and executes invoices for special events and catering. Coinciding Duties: The Accounting Clerk I position shall assist in all areas. As the service of our guest is of importance all employees of Big City Diner may be assigned to work in the restaurant as necessary and assigned. All other assignments and responsibilities as assigned, required or deemed necessary by management. Working Conditions: This position primarily works indoors within an air-conditioned office setting. The general work hours of this position (subject to change without notice) are Monday to Friday from 8am to 5pm with a (1) one hour non-paid. The Accounting Clerk I position works and average of 40 hours per week. Mental, Physical and Communication Demands: Duties require frequent sitting, standing, and walking. Lifting up to 20 lb. Customer service duties require ability to relate with people in a friendly and professional manner. Requires working to established procedures, maintaining reliable work attendance. May require working under minimal supervision. Requires verbal communication skills and following oral and written instructions. Minimum Qualification Requirements: Skills/ Knowledge: In addition to meeting the mental, physical and communication demands listed above, requires demonstrated accounting, customer service and clerical ability. Knowledge of basic cash handling, and math required. Knowledge and use of computer systems and software required. Education/Experience: A minimum of (2) two years work experience in accounting or similar position required. Additionally, (2) two years supervisory or management experience is required. May be substituted for any combination of education and experience, which would provide the necessary knowledge, skills and abilities to meet the minimum qualifications to perform the essential functions of this position. Salary Negotiable- Please Apply Today so we can meet you asap!

Salary Range: Secretary II, SR-14: $4,054.00 per month * Receives telephone and personal callers, screens those which can be handled by other subordinates of the supervisor or other offices, and tactfully makes referrals as appropriate. * Personally takes care of many matters and questions from callers including answering substantive questions not requiring professional research or detailed technical knowledge. * Keeps the supervisor's calendar and schedules appointments and conferences without prior clearance, seeing that the supervisor is fully briefed on the matters to be considered before scheduled meetings. * Receives requests for statistical or informative material concerning the programs which can be assembled from the files and records, advises when the material can be furnished, and prepares it personally or follows up to see that it is prepared within the specified time by the supervisor's staff. * Makes necessary arrangements for conferences including space, time, people, etc., assembles background for the supervisor, attends meetings and prepares reports of the proceedings. * Receives and reads incoming correspondence, reports, instructions, etc., and screens out those that can be personally handled by drafting replies to general inquiries not requiring a detailed technical knowledge of the programs, relaying instructions to subordinate office, collecting data, preparing reports for higher echelons or otherwise acting on requests concerning procedural or administrative requirements. * Maintains control records on incoming correspondence and action documents and follows up on work in process to insure timely reply or action. * Reads outgoing correspondence for procedural and grammatical accuracy, conformance with general policy, factual correctness and adequacy of treatment, and calls any deviations or inadequacies to the attention of the writer or more rarely to the supervisor. * Assists the supervisor's other subordinates in the procedural aspects of expediting the work of the office, including such matters as shifting clerical help in subordinate offices to take care of fluctuating workload, explaining and guiding implementation of the supervisor's instructions concerning procedures, explaining report requirements and arranging with professional and technical staff for the collection and submission of data for assembly into general reports of the total work of the office, etc. * Informs and instructs officials, technicians and lower-grade clerical personnel in the office concerning established procedures for the preparation and clearance of correspondence, action documents and the like. * Informs the supervisor on such matters as procedures in the clearance of memoranda, past practices with respect to various reports, the general nature and history of miscellaneous recurring items, and the sources from whom the supervisor can obtain a quick explanation of various matters. * May operate a typewriter to type correspondence, reports or other materials. * May take and transcribe dictation of correspondence, reports and other materials. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGen. Clerical Exp. (Yrs) Spec. Clerical Exp. (Yrs) Total Exp. (Yrs) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. 3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. 4. Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you did not choose the third option as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you did not choose the first or second option as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Recruitment Number 25-227KS, Secretary II, SR-14, Step C to Step E, $4,054 to $4,388 per month*, Honolulu, Oahu. * Starting salary may be at a rate between the minimum and maximum salary range, based on qualifications.The Secretary position, located in the Internal Audit Office, Policy and Planning Department, provides administrative and operational support to ensure the efficient execution of audit activities. In addition to general clerical and communication duties, the Secretary assists in all phases of the audit process by gathering information, proofreading and formatting reports, recording meeting notes, compiling and distributing final documents, and maintaining both electronic and physical records. The position also performs data entry, transcription, and organizing statistical tables while ensuring accuracy, consistency, and confidentiality in all documentation; and performs other duties as required. Education Requirement: Graduation from high school or equivalent. General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks. This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. Substitution of Education for Experience: 1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience. 3. Education in an accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience. 4. Graduation from an accredited university or college with a Bachelor's degree may be substituted for all of the General Experience. Selective Certification Requirement - Typing: This position requires typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications. The applicant's proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant's eligibility. The Judiciary's Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.Any additional information may be attached to your online application, submitted by email to *****************************, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813. Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

RESPONSIBILITIES I. JOB SUMMARY/RESPONSIBILITIES: - Performs a variety of duties and responsibilities in area(s) of assignment. - Performs duties and responsibilities in accordance with department and The Queen's Health Systems's (QHS) policies and procedures. II. TYPICAL PHYSICAL DEMANDS: - Essential: sitting, finger dexterity seeing, hearing, speaking; lifting, pushing/pulling, and carrying usual weight of 1 to 5 pounds. - Frequent: standing, walking, stooping/bending, climbing stairs, walking on uneven ground, twisting body, reaching above, at or below shoulders, repetitive arm/hand motion and frequent gripping of an object. - Operates various office equipment such as computer, copiers, telephone, typewriter, facsimile, etc. III. TYPICAL WORKING CONDITIONS: - Not substantially subjected to environmental conditions. IV. MINIMUM QUALIFICATIONS: A. EDUCATION/CERTIFICATION AND LICENSURE: - High school diploma or equivalent. B. EXPERIENCE: - Six (6) months general office/administrative experience. - Ability to type 30 wpm. - Experience to demonstrated the following: o Ability to communicate in English effectively, both orally and in writing. o Knowledge of MS Office for Word and Outlook. Equal Opportunity Employer/Disability/Vet

PAY RANGE: $14-$17 an hour HOURS: 9am-4pm The Student Clerk will provide essential administrative support to ensure efficient operation of the office. This role involves performing a variety of tasks including data entry, filing, scheduling appointments, and managing communications. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with a positive attitude. ESSENTIAL FUNCTIONS: Office Management Maintain a clean, organized, and welcoming office environment. Monitor and order office supplies as needed. Administrative Support: Answer and direct phone calls, take messages, and handle correspondence. Schedule and coordinate meetings, appointments, and travel arrangements. Assist in the preparation of regularly scheduled reports. Data Management: Enter and update data in databases and spreadsheets. Maintain filing systems both electronically and physically. Retrieve information as requested from records, emails, and other related documents Communication: Greet and assist visitors, clients, and employees with professionalism. Handle incoming and outgoing mail and packages. Communicate with clients and staff to provide information and assistance. Project Assistance: Support team members with various administrative tasks and projects. Coordinate and assist with event planning and execution. QUALIFICATIONS: Skills & Knowledge: Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Familiarity with office equipment such as printers, copiers, and fax machines. Proven experience as an administrative clerk or in a related role. Proficient in MS Office (Word, Excel, PowerPoint) and office management software. Education & Training: High school diploma or equivalent; additional education or certifications in office administration or related fields is a plus. Preference given to individuals enrolled and attending University of Hawaii at Mānoa Preference given to students who qualify for Federal Work Study WHY THE Y?: Free Y membership with employment Referral bonuses - Y employees can earn cash or Y credit bonuses for referring a new hire* Up to 60% discounts for yourself, family, and even your siblings on Y programs, camps, preschool, childcare, and more. Child Protection Commitment The YMCA requires all staff to share responsibility for preventing child abuse by upholding professional boundaries, completing mandatory Praesidium training, and reporting concerns. All candidates must successfully complete a comprehensive background screening, including criminal and sex offender checks. *See job opportunities page for full details

Job DescriptionOffice Administrator - Landscaping Company We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement. As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. Key Responsibilities Office Communication Answer and manage incoming calls with professionalism and exceptional customer service. Handle inquiries, schedule appointments, and relay accurate messages to team members. Proposals & Project Documentation Prepare and manage proposals using company templates in Microsoft Excel and Word. Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs. Payroll Processing Review and compile weekly employee timesheets. Manage payroll data accurately in Excel to ensure timely processing. Billing & Invoicing Create, track, and manage client invoices using QuickBooks. Assist with payment tracking, basic bookkeeping, and general financial documentation. Administrative Support Maintain organized filing systems for client records, proposals, invoices, and payroll documents. Provide general office assistance and administrative support to management and field teams. Qualifications Proficiency in Microsoft Excel and Word is required. Familiarity with QuickBooks (or a willingness to learn). Excellent organizational and communication skills. Ability to multitask, prioritize, and meet deadlines in a dynamic work environment. Strong attention to detail and accuracy in data entry and documentation. A proactive, growth-minded attitude with a desire to take on new responsibilities over time. Preferred Qualifications Previous administrative experience in landscaping, construction, or a related industry. Experience handling payroll and invoicing. Female candidates are encouraged to apply for this role. Compensation & Benefits Pay: $20-$22 per hour, depending on experience. Opportunities for growth and advancement within the company. Supportive and collaborative work culture with a focus on professional development. How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you.

Manage day to day operations of assigned clinic(s) to include planning and coordinating work assignments of all clinic staff Responsible for hiring, performance, setting staff expectations, onboarding new employees, and daily approvals of employee timekeeping Coaches, mentors and trains employees for growth and development opportunities in skill, knowledge and empowerment Collaborates with cross-functional teams to ensure excellent quality, timeliness, and customer service throughout the entire claimant and customer experience Responsible for ongoing on-site provider satisfaction through engagement and retention efforts Training and implementation of all policies, procedures, goals, and objectives for assigned staff Ensures strict confidentiality of all medical records, PHI and PII Consistently audit clinic(s) to meet established operational and safety standards (e.g., expired supplies, annual fire inspection, fridge temps, sharps disposal, equipment calibration, etc.) Responsible for managing clinic(s) budget to include medical and office supply inventory Assist Regional Managers with provider scheduling Review and analyze clinic metrics to ensure meeting company goals (e.g., weekly, quarterly, annually, etc.) Other projects and duties as assigned Qualifications: Bachelor s degree from an accredited college in a healthcare related field or equivalent experience/combined education 4-7 years of supervisory or management experience, preferably in an Occupational, General or Internal Medicine work environment CPR certification required Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation Please reference Job number: 264746

Job Description E.A. Buck and Federal Benefits Made Simple has dual headquarters in Colorado and Hawaii. We are a forward-thinking wealth management firm that is seeking an Office Coordinator to join our expanding team for each of our locations in Lakewood and Westminster, CO. The ideal candidate will be highly organized, have an eye for detail and work with a sense of urgency. Ability to work autonomously but also thrive in a highly collaborative corporate culture is a must. Candidate will be based in Colorado. NOTE: Only people currently living in Colorado will be considered for this role. Responsibilities: Office Management - set up and train new employees on administrative tasks; serve as primary point of contact for management of the office; assist receptionist with answering phones, scheduling appointments, pulling files and scanning documents. Client Service - understand the firm's financial solutions, respond to client questions, process documents, call financial vendors, and track money movement. Technology - assist in managing and maintaining software, hardware and CRM, and serve as the onsite go-to person for technically related questions and issues. Marketing Operations - help implement corporate marketing strategies, including setting up webinars, maintaining monthly inventory of event equipment and supplies, and coordinating invitations to prospects. Problem solve one-off challenges and educate team members on updated solution and process. Organize and oversee special projects. Minimum Job Requirements: Three years of financial industry experience preferred Series 65 or comparable licenses preferred Advanced computer skills Associates degree or above Additional Expectations: Highly motivated and deadline driven Ability to organize and prioritize tasks Holds self and others accountable for ensuring that results are achieved Strong communication skills Detail oriented Salary / Benefits Package: Salary to be negotiated based on experience Full benefits package includes health, dental and vision insurance, 401k with generous matching, company profit sharing, parking allowance, and paid vacation and holidays Monday - Friday Daytime Business Hours This is a full-time position.

Job Description About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You're comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Gmail, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3-5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment

/Job Description Perform high-level administrative and operational management services. Staff and Operations Management Assistance Implement company policies and procedures. Review timesheets and expense reports. Maintenance of personnel, financial, policy, and other business records including active insurance for the company. Administrative lead and contact for third-party admin services (e.g. staffing, payroll, etc.). Receive and distribute mail/email/correspondence. Human Resources Administering of HR policies and procedures to include but not limited to: Compensation and benefits Assist with policy development and enforcement. Coordinate and lead new employee orientations and exit interviews. Assist in resolution of employee complaints, grievances, and disputes. Administrative lead and contact for third-party HR admin services. Project Support, Assisting Project Managers and Engineers Technical publications/editor assistance for document deliverables. Travel booking. Shipping and receiving. Perform other miscellaneous office duties as assigned. Assisting Accounting and Bookkeeping Tracking (General input, maintenance, and tracking of financials) Client, contractor/subcontractor interaction. Administrative oversight and management of internal accounts and documents. Accounts receivable & accounts payable. Minimum Requirements Background in accounting/finance OR a business degree preferred. Self-motivated and able to work autonomously; also able to effectively collaborate with a team. Effective verbal and written communication skills. Requires partial-time working in company office; teleworking allowed otherwise. Proficient in typical office computing software (MS Office, word processing, spreadsheets, etc.) Preferred knowledge and experience with creative document editing/creation (e.g. Adobe Creative Suite). Knowledge and experience in accounting software (e.g. Quickbooks). High attention to detail. Possess a valid driver's license and operating vehicle. Ability to lift 40 pounds. Job Details Full-time, 40 hours per week, salaried exempt equivalent with health benefits. Desire to join a creative Team.

Senior Helpers - Honolulu-Moanalua is seeking a dedicated Office Coordinator to join our team in Honolulu, HI. This role is essential in ensuring the smooth and efficient operation of our office, supporting both administrative tasks and team members with daily activities. The ideal candidate will have strong organizational skills, attention to detail, and a positive attitude. Part time or Full time availability Responsibilities Provide administrative support, including answering phones, handling correspondence, coordinating schedules, and ensuring timely communication Support billing and payroll functions by preparing invoices, processing payments, assisting with payroll, and maintaining accurate financial records in accordance with company policy. Maintain accurate, organized records for clients, caregivers, and employees. Assist with on-boarding by preparing new hire materials, verifying caregiver documentation, and entering data into home care software. Support client intake and outreach efforts by processing leads, preparing and sending welcome packets, and assisting with newsletters and social media content. Requirements Nurse Aide background strongly preferred Experience in an office environment in an organizational setting preferred. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Team player with a positive attitude and independent work ethic Drivers license required Benefits Competitive hourly wage: $17.00 - $19.00 per hour, paid bi-weekly. Supportive work environment with opportunities for growth. Health and vision for eligible employees 401(k) Mileage reimbursement Flexible work schedule in a professional setting. About the Company Senior Helpers - Honolulu-Moanalua is committed to providing compassionate and professional in-home care services for seniors in the Honolulu area. Our team values respect, dignity, and independence for all clients, and we strive to make a positive difference in the lives of the families we serve. Join us and be part of a caring community dedicated to enhancing the quality of life for seniors in our community.

Job DescriptionJob DescriptionEntry-Level Office Administrator