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Office clerk jobs in Pensacola, FL - 50 jobs
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Maintenance Control Clerk -1st- Friday-Monday
Amentum
Office clerk job in Milton, FL
The **Maintenance Control Clerk** performs administrative and clerical duties using a computer, typewriter, and other associated equipment. Processes, screens, and maintains aircraft maintenance records. Provides technical assistance, guidance, and instruction to employees regarding maintenance documentation. **DUTIES AND RESPONSIBILITIES:** + Completes applicable maintenance forms IAW established procedures and screens for accuracy. + Maintains work center personnel roster list. + Maintains and verifies NALCOMIS/OOMA VIDS/MAFs with COMBS Material Control, Aircraft Discrepancy Books (ADB), Weight and Balance forms, and work centers IAW established procedures. + Files completed maintenance documentation as required. + Prepares typed and/or computer-generated correspondence reports. + Assigns Job Control Numbers (JCN) to scheduled maintenance forms as required. + Initiates and/or distributes applicable maintenance forms IAW established procedures. + May be required to maintain the work center Dispersed Technical Publications annex library. + Maintains the cleanliness of the work center. + Deals with the customer in a courteous, professional, and effective manner. + Complies with FOD, hazardous waste, and tool control programs. + Inputs aircraft flight times (NAVFLIRS) into NALCOMIS/OOMA. + Complies with all established general and industrial safety rules and regulations as applicable to contract, facility, and job assignment. + Assists as directed to ensure safety, security, and preservation of government/company-owned equipment. + Initiates and maintains scheduled/unscheduled aircraft work orders (NALCOMIS/OOMA or VIDS/MAFs), recurring, conditional, remove and reinstall inspections, and work requests for off-site services. + Assigns work unit codes and project/priority codes to work orders as required. + Runs reports and database queries based on aircraft hours, work center, and material requirements as required. + Performs other related duties as assigned by management. **CLASSIFICATION QUALIFICATIONS:** **KNOWLEDGE:** Demonstrate a thorough knowledge of aircraft maintenance records, applicable maintenance / technical manuals, publications, and forms. NALCOMIS/OOMA experience required. Demonstrate a high degree of knowledge in computer operation and keypunch skills. Must be able to type a minimum of thirty-five (35) words per minute. Must be able to read, write, understand, and communicate in the English language and follow verbal and written instructions. **EDUCATION / LICENSES:** Satisfactory completion of U.S. Armed Forces aviation clerical courses or other schools with equivalent curriculum or two (2) years of on-the-job training and/or experience required. Graduation from high school or GED required. Must be able to meet any Government / Company licensing /qualification requirements for the position. **EXPERIENCE:** Must have two (2) years of aviation clerical experience. **EQUIPMENT OPERATED:** Computers, computer peripheral equipment, a copy machine, and labeling equipment. **PHYSICAL EFFORT:** Administrative duties that may require occasional kneeling, standing, stooping, and bending are required. Required lifting up to 50 lbs. Must have close vision to include color vision, peripheral vision, depth perception, and the ability to adjust focus. Requires hearing to the normal range. **WORKING CONDITIONS:** Primarily working in an office environment with minimum exposure to noise hazards. May be required to handle hazardous materials. **POTENTIAL HAZARDS:** Exposure to prolonged periods of sitting, standing, and keyboard input. Possible exposure to hazardous material identified on Safety Data Sheets. Possible exposure to electrical shock. **WORK LOCATION:** Office spaces, maintenance shop spaces, hangar, and flightline. May require travel in support of detachments of unknown duration. **About Amentum** Amentum is a global leader in advanced engineering and innovative technology solutions, trusted by the United States and its allies to address their most significant and complex challenges in science, security, and sustainability. Our people apply undaunted curiosity, relentless ambition, and boundless imagination to challenge convention and drive progress. Our commitments are underpinned by the belief that safety, collaboration, and well-being are integral to success. Headquartered in Chantilly, Virginia, we have approximately 50,000 employees in more than 70 countries across all 7 continents. **Compensation Details:** $31.95 The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws. **Benefits Overview:** Our health and welfare benefits are designed to support you and your priorities. Offerings include: + Health, dental, and vision insurance + Paid time off and holidays + Retirement benefits (including 401(k) matching) + Educational reimbursement + Parental leave + Employee stock purchase plan + Tax-saving options + Disability and life insurance + Pet insurance _Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits._ **Original Posting:** Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs. Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters (********************************* SkbztPuAwwxfs) .$32 hourly 22d agoOffice Specialist, Raider Life
Northwest Florida State College
Office clerk job in Niceville, FL
Under general direction, plan and coordinate cultural, social, and recreational activities for students; assure compliance with established rules and policies, ensure proper set up for meetings and special events including Raider Life Student Center activities and club events. Develop and coordinate activities, events, and meetings for the Student Government Association (SGA) and student organizations (clubs) and other related activities as assigned. The Raider Life Specialist is directly accountable to the Executive Director, K-12 Programs and Student Engagement for the following duties and responsibilities: * Responsible for the Student Center and SAB office, including supervision of part-time and Federal Work Study personnel during the absence of the Coordinator of Raider Life. * Maintain the Student Activities Center (The Hangar) * Assists with planning and implementation of Raider Life events, programs and workshops. * Serves as a liaison to various student organizations and clubs throughout the college. * Collaborate with campus departments, student groups, and community organizations to develop and plan various student activities and functions. * Enter Travel & Expense Documents and requisitions; process and file receipts; process contracts for professional services. * Assist the Budget Manager in the allocation of funds for student organizations, coordinate and process student travel, and submit appropriate requests. * Manage and update the Raider Life Event Calendar, Student Organization Handbook as required, and social marketing platforms (Facebook, etc.) * Assists and supports programming hosted by departments within Student Success, particularly the K-12 Programs team as directed. * As part of the College's risk management tool annual mandatory compliance training is required. * Perform other duties as assigned by the Director. Benefits * Health insurance for employee and dependent coverage available. * College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense * College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS) * Optional dental and vision insurance at employee's expense * Paid leave accrual (sick and vacation/annual leave) * Paid time off for designated holidays, winter break, and spring break * 36-hour, 4-day workweek (Monday - Thursday) available to many departments * Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events Requirements: * High school diploma or equivalent required. * One (1) to four (4) years of documented relevant work/volunteer experience. * Associate degree recommended * Proficiency in Microsoft Suite (Word, Access, Excel, PowerPoint, and Outlook) required. * Goal-driven with the ability to provide reliable insight into opportunities for improvement. * Ability to occasionally travel in-state, out-of-state, and occasionally overnight. * Some evening hours are required. * Work experience in the higher education setting preferred. * Demonstrated excellence in written and oral communication. * Strong interpersonal and organizational skills. * Experience with CRMs and student databases, especially Banner, preferred. Additional Information: Classification: Career Service Grant Funded: N Location: Niceville FLSA Status: Non-Exempt Application Deadline: Open until filled. Review of applications will begin immediately. Application Instructions: All sections of the application must be completed. Please provide a complete application package that includes all of the following: * NWFSC Application. * Resume. * A cover letter explaining why you consider yourself qualified for this position. * After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.$24k-28k yearly est. 16d agoOffice Representative - State Farm Agent Team Member
McArthur Fountain-State Farm Agent
Office clerk job in Pensacola, FL
Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Free food & snacks Paid time off Training & development Are you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you! State Farm agents market only State Farm insurance and financial service products. About the Role: This role is for someone who wants to grow into a true producer. Youll help existing and new customers with insurance needs while actively generating new business through outbound calls, follow-ups, referrals, and self-marketing. What Youll Do: Make outbound calls to quote auto, home, renters, and life Handle warm inbound leads and convert them to policies Ask for referrals, Google reviews, and follow-ups Market yourself in office and online Recommend additional lines when appropriate (auto renters life) Whats Required: Willingness to obtain insurance licenses within 3045 days Comfort talking on the phone and asking questions Consistent schedule and attendance Ability to take coaching and follow daily goals Compensation: Base pay + monthly performance incentives Bonuses tied to applications and production Who Thrives Here: People who like goals and structure Comfortable asking for the sale (or can learn) Confident, steady communicators Schedule MondayThursday: 8:30 AM5:00 PM Friday: 8:00 AM--12:00 PM Weekends: OFF If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.$22k-33k yearly est. 26d agoData Entry/Office Administrator
TEL Staffing & HR
Office clerk job in Pensacola, FL
Now hiring a Data Entry Specialist in Pensacola, FL. This position will report directly to a Team Leader, supervised by Assistant Controller. This position has room to grow quickly within the company. DUTIES AND RESPONSIBILITIES Assist in the processing of construction invoices, which includes data entry, sorting, photocopying and filling Execute daily procedures accurately and in a timely manner, in accordance with accounting policy Meet deadlines All data entry, no work over the phone Transfer information from paper to the computer PAY | $15.50/hr. SCHEDULE | Full Time, Monday-Friday, 8am-5pm (1 hr. lunch) REQUIREMENTS | Must pass pre-employment drug and background screen. High School Diploma or GED 2+ years of experience in an Accounts Payable role preferred Proficient in Microsoft Excel Highly organized Strong attention to detail and sense of urgency Invoice coding and processing experience TEL Staffing complies with regulations enforced by the EEOC. This position is Temp to Hire. No benefits are offered during the temp period.$15.5 hourly Auto-Apply 60d+ agoWarehouse Office Support
Home Depot
Office clerk job in Loxley, AL
Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.$21k-26k yearly est. 31d agoOffice Administrator I
Builders Firstsource, Inc.
Office clerk job in Pensacola, FL
Under direct supervision, performs a variety of general administrative and office operations support activities. May serve as office receptionist. * Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly. * Prepares routine correspondence, office forms and/or other business related documents; handles incoming and outgoing mail and interoffice communications. * May perform office supply inventory and replenishment services. * May arrange meetings and conferences; maintains calendars and makes travel reservations. Requirements: High school diploma or General Education Degree (GED) and one (1) year administrative or related experience, or an equivalent combination of education and experience.$31k-36k yearly est. 60d+ agoSecretary I
Santa Rosa County School District
Office clerk job in Navarre, FL
Minimum Qualifications Required: Graduation from high school or GED One year experience in secretarial duties, including in the operation of a PC or similar data entry device Preferred: Operation of computer/data entry equipment; type; transcribe data. Physical Demands: Must be able to operate a keyboard; sit for long periods of time, communicate using speech, hearing and vision skills. Office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Job applicants recommended for district positions will be subject to drug testing and background fingerprinting per statutory requirements and School Board Policy ********************************* For inquiries about this vacancy or to request an interview, contact the work site individual listed below in the contact information section.$24k-36k yearly est. 9d agoOffice Coordinator
Acentria Insurance
Office clerk job in Destin, FL
Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firm in the US, is adding an Office Coordinator to their Acentria team in Destin, FL . The Office Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the branch. This position is familiar with a variety of the team's concepts, practices, and procedures and assists in administrative or clerical duties. Provide clerical assistance to operations support. Essential Functions: Greets and announces visitors Answers phones and directs calls to appropriate team member and/or relay messages accurately General office duties including providing clerical support to team Keeps supplies stocked and organized Receives and stamps incoming mail and distributes accurately and timely Prepares certificates of insurance Regularly interacts with clients and will help resolve client concerns Schedules conference room reservations Maintains acceptable standards with respect to company attendance policy Adheres to agency customer service standards Education & Experience: High School diploma or equivalent Insurance experience preferred Why settle for less, come work for the best! As a Foundation Risk Partners Company, Acentria Insurance was named Best Agency to Work For (Insurance Journal) and Insurance Industry Employer of Choice for four straight years! Our goal is to provide an environment that fosters both personal and professional growth - while creating a workplace that feels like home. Disclaimer: While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary. Equal Employment Opportunity (EEO): FRP provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other classifications protected by law. Benefits: FRP offers a comprehensive range of health-related benefit options including medical, vision, and dental. We offer a 401(k) with company match, company paid life insurance, STD, LTD and a generous PTO policy starting at 18 days per year plus 10 paid holidays & 2 floating holidays!$32k-44k yearly est. Auto-Apply 60d+ agoFront Office Specialist
Clarkson Eyecare
Office clerk job in Pensacola, FL
A Front Office Specialist is trained to act as the first point of contact, setting the tone for a world class Total Patient Experience. This employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients. LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be to carry out essential job duties and responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great service and support. Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave. Answer phones (both external and internal); assure prompt, courteous service at all times. Practice urgency at all times with consideration to the patient's time, as well as doctor's time and schedule. Double check insurance authorizations to ensure completion and build accurate flow sheets. Check out patients and collect correct payments according to procedures. Manage patient flow in the office and ensure communication to maximize efficiency and customer service. Complete daily reconciliations / close day / countdown cash drawer. Comply with all company policies and procedures, including HIPAA. General office duties and cleaning to be assigned by the manager. QUALIFICATIONS Previous medical office experience preferred; previous ophthalmic experience strongly preferred. Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience Favorable result on background check as required by state Must be able to provide proof of identity and right to work in the United States EDUCATION AND/OR EXPERIENCE High school diploma or GED LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.$27k-35k yearly est. Auto-Apply 19d agoSecretary 1
Infirmary Health
Office clerk job in Fairhope, AL
Overview Qualifications Minimum Qualifications: High School graduate or GED equivalent Excellent communication and keyboarding skills Working knowledge of word processing programs Desired Qualifications: Previous health related or secretarial experience Basic knowledge of PC based spreadsheet programs Responsibilities Performs general clerical, administrative and secretarial services according to department standards. This level usually functions as a department secretary.$27k-38k yearly est. Auto-Apply 16d agoOffice Coordinator
Apex Service Partners
Office clerk job in Fort Walton Beach, FL
Looking to Trade UP? WeCare in Warner Robins, GA is now hiring for an Office Coordinator, you will play a crucial role in the efficient functioning of our business operations. You will oversee administrative tasks, ensure smooth communication within the company, and contribute to the overall success of our team. What we OFFER you: Finish Full-Time PTO after 90 days Parental Leave Paid Training Weekly pay 7 Paid Holidays Education & Tuition Assistance Employee Discounts Employee Referral Bonus Career growth opportunity Responsibilities: Administrative Management: Supervise daily administrative activities, including answering phones, managing emails, and coordinating office supplies. Oversee scheduling and calendar management for the team. Billing and Invoicing: Generate accurate invoices for clients and manage billing processes. Coordinate with the finance department to ensure timely and efficient financial transactions. Customer Relations: Provide excellent customer service by addressing inquiries, resolving issues, and maintaining positive client relationships. Collaborate with service and sales teams to ensure customer satisfaction. Team Coordination: Support the coordination of field technicians and office staff. Assist in the recruitment and onboarding process for new team members. Records Management: Maintain organized and up-to-date records, including client information, contracts, and employee records. Ensure compliance with company policies and procedures. Office Efficiency: Implement and streamline office processes to enhance overall efficiency. Identify areas for improvement and propose solutions. Qualifications: Proven experience as an Office Manager or in a similar administrative role. Knowledge of Plumbing, HVAC, or Electrical industry operations is a plus. Proficient in Microsoft Office Suite and other relevant software. Excellent organizational and multitasking skills. Strong communication and interpersonal abilities. Ability to work independently and as part of a team. High attention to detail and problem-solving skills. Opportunities for professional development and growth. Positive and collaborative work environment. Full-time position with regular office hours. Pay Range: $16.00 - $22.00/hr$16-22 hourly Auto-Apply 4d agoFoley, AL - OWA Parks and Resort - Office Administrator
Kidcam LLC
Office clerk job in Foley, AL
The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.$25k-33k yearly est. Auto-Apply 60d+ agoOffice Administrator
Caliber Holdings
Office clerk job in Foley, AL
Service Center Foley Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer$25k-33k yearly est. Auto-Apply 17d agoClerical
Encore Rehabilitation
Office clerk job in Fairhope, AL
Front Office/Receptionist Job Description/Summary PRIMARY FUNCTION The Receptionist is a non-licensed worker who has completed an on-the-job training program. The primary function of the Receptionist is to perform office-related duties. RESPONSIBLE FOR Performing general clerical duties as well as daily patient charges and assisting with maintaining the efficient operation of the facility. SPECIAL DEMANDS Must be able to accept responsibility and respect authority. Must demonstrate good judgement and common sense. Willingness to work under pressure. Must be able to accept constructive criticism. Must be able to hold in confidence medical records of all patients. Must be able to work with individuals of all ages. QUALIFICATIONS EDUCATION: Must have completed the twelfth grade level of school. EXPERIENCE: Background of secretary/receptionist work. PRIMARY DUTIES Coordinates and schedules patients' appointments. Maintains all aspects of patient medical records, including scheduling 30-day re-evaluations and re-certifications for Medicare. Records daily patient charges and assists with deposit. Tracking and collection of patient's deductibles and copayments. Performs general receptionist/secretarial duties such as answering phone, phone messages, filing, etc. Processes all dictation, copies and forwards to referring doctor to include Medicare recerts. Any other duties as assigned by the Office Manager/ Clinical Director. RECEPTIONIST DUTIES ANSWERING PHONE: Answer phone before third ring using a pleasant voice state "Good Morning/Afternoon, company name and who is speaking". If the person calling is trying to reach someone who is not available, always offer to take a message. NEW PATIENT: When new patients call to schedule appointments they should be given an appointment within 24-48 hours, if possible. Obtain patient's name, phone number, diagnosis, referring doctor, frequency and duration as stated on prescription and insurance information. Use new patient referral sheets to log this information. Call insurance company for verification of insurance, percentage of coverage for rehab services, deductible information and if this has been met and precert rehab services if required. If patient is workman's comp, then prior authorization for frequency and duration must be done prior to patient's first appointment. Fill out workman's comp authorization form, be sure and obtain a(employer's name, file or claim number, address) mail claims and length of authorization. Pre-cert workman's comp if indicated by adjuster and log precert information on bottom of workman's comp authorization form so future authorization will be easily noted to precert. CHECKING IN PATIENTS: Greet patients upon arrival and provide them with a sign in sheet. Always use patient's name when addressing them, if possible. Provide new patients with patient information sheet and either financial or workman's comp information sheet. Obtain rehab prescription and copy of insurance cards. Make patient's chart according to instructions in PATIENT CHARTS. Make up charge ticket for therapist inputting patient's name, date and therapist initials. Notify appropriate office personnel that patient is ready to be brought back for treatment. CHECKING OUT PATIENTS: have designated office personnel discuss patient's account, insurance coverage and inform them of their ESTIMATED portion of their bill. Set up payment schedule and have patient sign appropriate promissory note if applicable. Collect patient's co-payment daily. Schedule patient for next appointment. SCHEDULING PATIENTS: Schedule patients on a weekly/daily basis for their appointment times, trying to accommodate work schedules when necessary. Inform patient if they require specific appointment times to schedule their appointments early for the coming week. When scheduling patient for the next weeks appointments, ask if they have a return appointment with their physician and write 'Letter to Doctor" above their name on appointment book prior to M.D. visit$19k-23k yearly est. 17d agoBusiness Office Payment Posting
United Surgical Partners International
Office clerk job in Destin, FL
Destin Surgery Centerhas an exciting opportunity for a Business Office Payment Posting, Full Time. Destin Surgery Center is a great location with benefits and competitive pay for the right candidate! This position is responsible for covering any aspect of the business office necessary. Primary duties will include medical records and chart preparation but will also entail scheduling, insurance verification, financial counseling, patient calls, and medical record audits. Successful candidates will possess outstanding multi-tasking abilities, communication, and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. We offer competitive wages and benefits to include medical and dental insurance, 401(k), paid time off and life insurance. Hours are 9-5 M-Th and 9-4 on Fri. DUTIES AND RESPONSIBILITIES: * Ensures all required forms are placed in designated areas of the patients chart * Daily preparation of charts surgeries within required deadline * Preparation of medical consents for each chart prepared * Labeling necessary documents and adding physician orders * Verifies insurance * Obtains pre-certification from insurance companies for procedures that require pre-certification. * Requests office notes from referring physician if needed for Authorization. * Calculating and Informing patients of amount due * Communicating with medical offices * Out-bound collection calls to patients regarding their medical invoice/bill answering questions and setting up payment/payment plans. * Utilization of various collection strategies and methodologies to contact consumers in order to negotiate payment in full or payment arrangements on debt within federal, state and client collection guidelines and laws. * Knowledge of health care financing and Medical Collections preferred. * Other duties as assigned Required Skills: EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS: * Hospital or medical office experience preferred but not required. WILL TRAIN THE RIGHT CANDIDATE! * Must be able to communicate verbally and non-verbally in a professional way. * Ability to use time wisely in preparing work area to meet high-paced demand. * Show a genuine desire to work and improve the hospital as a whole. * Extreme multi- tasker * Strong medical terminology. * Must demonstrate excellent phone etiquette and exceptional customer service skills. Required Experience: Original Req# 79531$21k-31k yearly est. 9d agoThe Learning Campus Office Administrator
Valor Hospitality
Office clerk job in Gulf Shores, AL
At Valor, we are passionate Hotelitarians-driven, detail-obsessed professionals who go beyond service to deliver true hospitality. With a global perspective and a commitment to thoughtful hospitality and sustainable dining, we bring enthusiasm, creativity, and local flair to every property we support. We seek individuals who value relationships, embrace high standards, and create meaningful experiences for guests, teams, and owners alike. If you're someone who notices the little things and strives to make a lasting impact, you'll thrive here. Please visit ******************************* to learn more about our existing hotels, other exciting job opportunities and our company. Property: Learning Campus at Gulf State Park serves as an educational basecamp for visiting school groups, post-secondary students, teachers, researchers, scout troops, adult learners, and other nature enthusiasts. It provides an opportunity for learning through immersive programming and hands-on experiences to learn about and connect with the natural and cultural heritage of the park and Alabama, inspiring visitors to live well and in harmony with the world around them. Sustainably designed and operated facilities include indoor and outdoor classrooms, a laboratory, meeting space, overnight accommodation, and dining. Responsibilities: The ideal candidate for Learning Campus Office Coordinator will share our passion for the environment and serving guests, while possessing the ability to remain detail-oriented and driven by success when managing a variety of tasks. The Office Coordinator assists with customer service, maintaining account files, accounts receivable, and support for the coordination of lodging, banquets, and classroom arrangements at the Learning Campus. The Office Coordinator will serve as administrative support to the Director as well as administrative and financial support for group programs working closely with sales and operations, ensuring that all information is assembled and communicated correctly and efficiently and to meet and exceed the hospitality service standards established by Valor Hospitality. ESSENTIAL JOB FUNCTIONS - The following are the essential duties and responsibilities for this position. Other duties may be assigned as needed: · Provide customer service by managing incoming calls delivering general information on facilities and programs · Process inquiries by completing Learning Campus customer queries for sales follow up · Provide guest services including processing guest/group arrivals and departures · Creating and managing WebRes (registration and accounting software) for guest/group folios from account setup, posting all rental and program fees, collecting and processing payments, and final reconciliation · Aid in communicating group bookings internally including but not limited to maintaining monthly Outlook Calendar, Website Calendar, and Woodside reservation calendar · Provide administrative assistance for sales and event services utilizing Excel, Outlook, and other software as needed · Prepare group leader packets updating seasonal and program content · Support program operations through room setups and coordination of facility resources such as AV, equipment, and supplies · Support the development and delivery of community events · Education: Two to four-year college degree or equivalent education/experience. EXPERIENCE: Hotel experience preferred. Office management, Bookkeeping and/or accounting experience. SKILLS & ABILITIES: Ability to perform critical analysis and manage wide range of information. Excellent oral, written and presentation skills sufficient to produce hotel communications that properly reflect the Foundation Image. Proficient with accounting, bookkeeping, and Excel. Listen effectively. Ability to delegate, organize complex projects and establish priorities consistent with department/hotel objectives. BENEFITS PACKAGE Competitive Salary Daily Pay! Team Member Hotel Discount Program Uniforms Provided for most positions Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options Paid PTO 401k with employer match Food and Beverage Discounts Tuition Reimbursement If you think you bring the ideal blend of skills, attitude and teamwork, sprinkled with a love of the beach and Gulf Shores, this could be the perfect home for you! Are you passionate and creative with a desire to grow? Let's talk!$25k-33k yearly est. Auto-Apply 9d agoOffice Administrator
Caliber Collision
Office clerk job in Foley, AL
Service Center Foley Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY * Benefits from day one: Immediately eligible for medical, dental and vision * Industry Comparable Pay - Paid weekly and eligible for overtime * Paid Vacation & Holidays - Can begin accruing day 1 * Career growth opportunities - we promote from within! * A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: * 2+ years of experience within a customer facing environment * 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) * Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE * Effective verbal and written communication skills * Ability to navigate multiple software systems, i.e., Microsoft Office Suite * Work through competing priorities and adapt easily to a fast-paced environment * Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer$23k-30k yearly est. Auto-Apply 5d agoOffice Professional (Bay Minette)
Altapointe Health Systems
Office clerk job in Bay Minette, AL
Adult Outpatient Programs provide the least restrictive level of care where adults may receive clinical interventions aimed at decreasing existing signs and symptoms. Outpatient treatment focuses on recovery, problem resolution, symptom reduction, stabilization and/or prevention of movement to a higher level of care. Treatment varies widely and depends upon the consumer's presenting symptoms. Responsibilities Office professionals work in an outpatient, clinical setting and are responsible for daily reception duties such as fielding phone calls from consumers, verifying insurance, collecting co-pays, and scheduling and re-scheduling appointments; assisting with posting to and collecting on consumer accounts; and assisting with other administrative duties as assigned. Essential Functions Greets all consumers Cancels and re-schedules appointments as necessary Have consumers sign in Answers telephone Receives consumer requests for appointments/information and changes. Records all telephone messages accurately and transfers to appropriate person timely Handles routine requests from clinicians Keys in no shows daily Directs consumers to appropriate waiting area Handles unscheduled consumers. Requests consumers chart from medical records Notifies appropriate clinician of consumer's arrival Schedules return appointments. Reviews DSR for appointment information Reviews clinician's schedule and assigns appointment time Gives consumer appointment card with next scheduled appointment Protects and maintains the confidentiality of all records and patient information. May perform Quality Assurance Process Completes administrative review audits as necessary Makes copies, faxes documents and performs other related clerical duties as needed Adheres to 5 Star Customer Service guidelines when dealing with Team Leader, co-workers and patients. Verifying Insurance Passing out prescriptions from the doctor to the Consumer Assists with the patient assistance pharmacy forms as needed, which includes communicating with the Consumer regarding proof of income Collecting Co-Payments Posting Payments to Consumers account Write the consumer a receipt for payments taken. Preparing deposits to be taken to Finance and Accounting. Enter Billing for various programs as needed. Entering information into Avatar Assist Consumers in receiving compensation for travel from Medicaid when needed Completes Admissions, Discharges, and Transfers as needed Coordinate appropriate services for consumers in Crisis Pass out Daily DSR reports Taking Verbal orders to be signed by various medical staff May perform relief for other staff members Assists with and works with all organization personnel involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization's policies and procedures and legal requirements Monitors dictation and transcription services Files and locates charts for clinicians as needed Seeks supervision and consultation as needed Accepts and employs suggestions for improvement Actively works to enhance skills Treats consumers with care, dignity and compassion Respects consumers' privacy and confidentiality Works in a cooperative manner with other AltaPointe employees Assists consumers and visitors as needed Personal values don't inhibit ability to relate and care for others Is sensitive to the consumer's needs, expectations and individual differences Is gentle and calm with consumers, families, and others as appropriate Actively participates in Performance Improvement activities. Actively participates in AltaPointe committees as required. Completes assigned tasks in a timely manner. Follows AltaPointe policies and procedures. Attends appropriate in-service training and other work- shops offered by AltaPointe. Physical Requirements There is occasional standing and walking which are in bursts of 5-10 minutes. Sitting is constant at the front desk during the shift. Frequently lift 3-5 pounds to handle consumer charts throughout the day, and usually not handling more than 2-3 charts at a time. Light grasp is needed while handling consumer charts and to open doors, done frequently. Fine manipulation and dexterity to handle paperwork in charts, writing, computer keyboarding and/or entry, mouse usage, phone usage, and using key pad on security door is frequent. Any other duties that are assigned by supervisor. Qualifications High school graduate or equivalent. Must be 23 years of age or older; has and maintains a valid Alabama driver's license with a good driving record and must have proof of current liability insurance.$17k-20k yearly est. Auto-Apply 8d agoMaintenance Control Clerk -3rd shift
Amentum
Office clerk job in Milton, FL
A **Maintenance Control Clerk** performs administrative and clerical duties using a computer, typewriter, and other associated equipment. Processes, screens, and maintains aircraft maintenance records. Provides technical assistance, guidance, and instruction to employees regarding maintenance documentation. **DUTIES AND RESPONSIBILITIES:** + Completes applicable maintenance forms IAW established procedures and screens for accuracy. + Maintains work center personnel roster list. + Maintains and verifies NALCOMIS/OOMA VIDS/MAFs with COMBS Material Control, Aircraft Discrepancy Books (ADB), Weight and Balance forms, and work centers IAW established procedures. + Files completed maintenance documentation as required. Prepares typed and/or computer-generated correspondence reports. + Assigns Job Control Numbers (JCN) to scheduled maintenance forms as required. + Initiates and/or distributes applicable maintenance forms IAW established procedures. + May be required to maintain work center Dispersed Technical Publications annex library. + Maintains cleanliness of the work center. + Deals with the customer in a courteous, professional, and effective manner. + Complies with FOD, hazardous waste, and tool control programs. + Inputs aircraft flight times (NAVFLIRS) into NALCOMIS/OOMA. + Complies with all established general and industrial safety rules and regulations as applicable to contract, facility, and job assignment. + Assists as directed to ensure the safety, security, and preservation of government/company-owned equipment. + Initiates and maintains scheduled/unscheduled aircraft work orders (NALCOMIS/OOMA or VIDS/MAFs), recurring, conditional, remove and reinstall inspections, and work requests for offsite services. + Assigns work unit codes and project/priority codes to work orders as required. + Runs reports and database queries based on aircraft hours, work center, and material requirements as required. + Performs other related duties as assigned by management. **CLASSIFICATION QUALIFICATIONS:** **KNOWLEDGE:** Demonstrate a thorough knowledge of aircraft maintenance records, applicable maintenance / technical manuals, publications, and forms. NALCOMIS/OOMA experience required. Demonstrate a high degree of knowledge in computer operation and keypunch skills. Must be able to type a minimum of thirty-five (35) words per minute. Must be able to read, write, understand, and communicate in the English language and follow verbal and written instructions. **EDUCATION / LICENSES:** Satisfactory completion of U.S. Armed Forces aviation clerical courses or other schools with equivalent curriculum or two (2) years of on-the-job training and/or experience required. Graduation from high school or GED required. Must be able to meet any Government / Company licensing/qualification requirements for the position. **EXPERIENCE:** Must have two (2) years of aviation clerical experience. **EQUIPMENT OPERATED:** Computers, computer peripheral equipment, copy machines, and labeling equipment. **PHYSICAL EFFORT:** Administrative duties that may require occasional kneeling, standing, stooping, and bending are required. Required lifting up to 50 lbs. Must have close vision to include color vision, peripheral vision, depth perception, and the ability to adjust focus. Requires hearing to normal range. **WORKING CONDITIONS:** Primarily working in an office environment with minimum exposure to noise hazards. May be required to handle hazardous materials. **POTENTIAL HAZARDS:** Exposure to prolonged periods of sitting, standing, and keyboard input. Possible exposure to hazardous material identified on Safety Data Sheets. Possible exposure to electrical shock. **WORK LOCATION:** Office spaces, maintenance shop spaces, hangar, and flightline. May require travel in support of detachments of unknown duration. Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters (********************************* SkbztPuAwwxfs) .$23k-32k yearly est. 60d+ agoWarehouse Office Support
Home Depot
Office clerk job in Loxley, AL
Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders$21k-26k yearly est. 60d+ ago
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How much does an office clerk earn in Pensacola, FL?
The average office clerk in Pensacola, FL earns between $21,000 and $35,000 annually. This compares to the national average office clerk range of $25,000 to $38,000.
Average office clerk salary in Pensacola, FL
$27,000
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