Office clerk jobs in Pittsburg, CA

Armer/Norman & Associates is a California-based construction company specializing in underground fuel systems. As a certified petroleum, engineering, and general contractor, we have a strong reputation for excellence in the industry. Over the years, we have built trusted partnerships with major oil and private companies by delivering efficient and effective solutions. Our commitment to quality and collaboration has positioned us as a leader in our field. Role Description The Receptionist will manage entry level responsibilities, including greeting visitors, handling incoming calls and mail, filing, and scanning. Additional duties include clerical tasks such as data entry, organizing documents, and supporting the team with administrative needs. This is a full-time, on-site position based in San Leandro, CA. Qualifications Strong clerical skills, time management, organization, and multitasking Proficiency in Microsoft Office, including Excel Phone etiquette and customer service, ensuring professional and courteous communication at all times Excellent communication skills, both written and verbal, for seamless interactions with team members and clients Ability to work in an office environment full-time and on-site in San Leandro, CA Previous experience in a similar role is preferred

Job Details Downtown Oakland Health Center - Oakland, CA Full Time $20.00 - $21.00 HourlyDescription Supporting Community Healthcare is a rewarding role. LifeLong Medical Care is looking for a Front Office & Eligibility Coordinator to work at our Downtown Oakland Health Center. The Front Office & Eligibility Coordinator will work with a multi-disciplinary team in the delivery of general primary care medical services in a community health setting. The Front Office & Eligibility Coordinator is responsible for ensuring efficient and friendly front office operations as well as preparing all eligibility information for each scheduled patient. Responsibilities include reception, appointment scheduling, patient registration and check-in, eligibility screening, telephone operation and cash collection management. This is a full time, benefit eligible position, working 40 hours per week. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities Greets all patients and visitors in a warm and friendly manner and utilizes positive customer service in all interactions Responsible for patient reception and intake including registration, check-in and scheduling future appointments Performs computer data entry, document and card scanning and validation Manages patient flow from front to back office Responsible for preparing all eligibility information for each scheduled clinic patient at least two days ahead of the appointed time Answers clinic phones and directs calls appropriately. Makes follow-up calls Responsible for collecting visit copays and cash collections management (send cash to A/P, notify A/P if no cash has been collected) Attends all meetings that apply to the eligibility process and shares the information with appropriate clinic personnel. These meetings are typically off-site and may require the use of personal vehicle or other transit. Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES and other programs. Maintains appearance of waiting areas and reception desk Receives and distributes all incoming correspondence including mail, faxes, interoffice mail courier items and packages Maintains inventory of front desk supplies and forms Under supervision of the Center Supervisor or Manager, enters and maintains provider templates as needed Generates correspondence as requested Keeps statistical records as requested by Center Supervisor or Manager Performs other duties as assigned Qualifications Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. Ability to prioritize competing work demands and tasks from clients or staff Ability to work effectively and calmly under pressure in a positive, friendly manner Work in a team-oriented environment with a number of professionals with different work styles and support needs. Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. Make appropriate use of knowledge/ expertise/ connections of other staff. Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement. Job Requirements High school diploma or GED One year experience in the medical field Excellent customer service and ability to maintain confidentiality Proficient in standard office software (Microsoft) Bilingual English/Spanish Job Preferences Bachelor's degree in health science or a related field Proficient in Electronic Health Records (EHR) and Electronic Practice Management Systems (EPM) Experience with insurance eligibility Experience in working in a community health center

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION Under general supervision, to do difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of County or department policies and procedures; and to do related work as required. DISTINGUISHING FEATURES This is a specialized clerical class. Incumbents of positions in this class perform duties requiring the exercise of initiative and judgment significantly beyond that of the journey-level class of Clerk II. The majority of the duties assigned must fall into one of the following four categories: 1. Positions responsible for regularly eliciting information from or giving information to people in various stressful situations. The stressful situations mainly occur in 'direct (face-to-face) personal' contact. Positions also fall into this category when, because of the situation and the type of clientele, the actual threat of bodily harm exists on a regularly recurring basis. Often the Specialist Clerk I is the public's initial contact with the County system. Such positions may be found in the Health Care Services Agency, Probation Department, Public Defender's Office, Social Services Agency, and the Sheriff's Office. 2. Positions responsible for independently resolving problems for which there is no immediate policy or clear precedent. Such positions may function in an isolated location or field office, or function as 'Office Coordinators' for units with no ongoing, on-site clerical supervision. 3. Positions which require a specialized knowledge (as opposed to a general or a working knowledge) of broad and complex procedures, systems, rules, codes, and policies in order to perform their assigned duties. Such positions normally require a minimum of six months to one year of training in order to make independent decisions and determinations based on this specialized department and program knowledge. 4. Positions which require, as a major portion of the job, independent liaison activities (typically oral) with other agencies or other County Departments as a representative of the County. Incumbents of such positions regularly initiate action and have the authority to deviate from usual methods when independently performing duties. Often in these situations, supervision is not immediately available. MINIMUM QUALIFICATIONS Either I The equivalent of one year of experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts.) Or II The equivalent of two years of full-time clerical experience. License: Some positions may require a valid California Driver's license. NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations. • Specialized program knowledge of work requiring the application of a variety of rules, procedures, codes, calculations, and systems is required in some positions. • Techniques and practices for dealing with individuals from various socio-economic and ethnic groups, in person, via telephone, and through correspondence (may include contacts with irate and hostile individuals). Ability to: • Analyze and problem solve. • Communicate orally and in writing. • Make decisions and take initiative. • Demonstrate interpersonal sensitivity. • Adapt to challenging situations. • Plan, organize and coordinate work. • Work independently. SELECTIVE CERTIFICATION CRITERIA: 1. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy. Typing must occupy more than 10 percent of working time. Typing may be on a typewriter, or a personal computer. 2. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately. Taking and transcribing shorthand must occupy more than 10 percent of working time. 3. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to transcribe dictation from dictating equipment. Transcription must occupy more than 10 percent of working time. (Candidates indicating a willingness to use dictating equipment will be certified to those positions where using the equipment is required, without having to take a performance test.) ALTERNATE RANGE CRITERIA: 1. For positions requiring incumbents to take and transcribe dictation via shorthand or dictating machine recording; these duties must occupy more than 10 percent of working time. DEFINITIONS USED IN CRITERIA #3 OF 'DISTINGUISHING FEATURES': Specialized Knowledge: Indicates that a minimum of six months to one year of specialized education or equivalent on-the-job training is necessary to acquire this specialized knowledge. General Knowledge: Indicates that information concerning a few of the more easily understood aspects from a variety of sources or complete understanding of all aspects from one source is required in order to perform the duties. Working Knowledge: Indicates an understanding of the usual finer points of general knowledge and an understanding of the details from a variety of sources is required in order to perform the duties. Clerical work: Work involving internal and external communications, recording and retrieval of data, and/or information and other paper work required in an office. No specialized education or training is required. BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to June McIntyre at ***********************. Please be in contact if you have any questions. Special Requirement: In addition to meeting the minimum qualifications, the position being filled also requires Spanish Speaking proficiency. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Acquisition Professionals LLC is seeking two general clerks to process applications for farm labor contractors, individuals and companies that must register under the Migrant and Seasonal Agricultural Worker Protection Act (MSPA). This position requires the ability to provide proof of full COVID-19 vaccination status, or qualify for a reasonable accommodation, in compliance with Executive Order on Ensuring Adequate COVID safety Protocols for Federal Contractors. Fully vaccinated is defined as two weeks post final vaccination. Responsibilities: Retrieve, sort and track incoming mail from the mailroom located in the same building that scanning services will be performed. Group original application documents for scanning into the various authorizations such as Driving, Housing and Transportation. Scan each page of all applications received into high volume scanner while grouping and keeping together Farm Labor Contractor and Farm Labor Contractor Employee information Scanning services may include removing physical boundary markers such as, but not limited to, staples paper clips, and other binding elements. Scanning may include both single-sided and double-sided documents. Each application scanned will be comprised of multiple types and sizes of documents that will make up the application package. Scanning output (the Application Package) will be a PDF that will be uploaded/sent to the Certificate Application Processing System (CAPS). The scanned Application Package will be labeled accordingly using the last 4 numbers of the Social Security number of the applicant followed by the first 3 letters of the applicant's last name. Inspect the scan of each document processed and re-scan as necessary to correct any errors. Re-assemble documents into their original order, but there is not a need to re-stable the documents after scanning. Sort and scan FBI fingerprint cards (FD-258) into the supplied scanner Print the report generated from the FD-258 scan and combine with the WH-530 applications. Pull relevant applications stored on site and provide to management or Lead Specialist for review Respond to customer phone calls requesting status updates Education/Certifications: High school diploma (or equivalent minimum of two (2) years of relevant experience) Technical training and certifications are additional benefits but not required Desired Qualifications: Excellent attention to detail Effective communication, including writing, speaking and active listening. Collaboration and teamwork Skills and familiarity with Microsoft Office Software Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, HUBZone small business. Acquisition Professionals LLC was founded in 2014 by President/CEO Luwanna K. Clark. We are located at Quantico Corporate Center in Stafford, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.

Collabera is the largest minority-owned Information Technology (IT) staffing firm in the U.S., with more than $525 million in sales revenue and a global presence that represents approximately 10,000 professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but we are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for four consecutive years since 2012. With over forty offices globally and a presence in seven countries, Collabera provides staff augmentation, managed services and direct placement services to Global 2000 Corporations. Collabera is ranked amongst the top 10 IT staffing firms in the U.S., and for the past 24 years we have continued to grow rapidly year after year. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Position Overview You will process payroll for our employees and make sure that we are compliant with the tax regulations of the relevant countries. You will be expected to have significant interaction with other departments, both locally and internationally. You will report into the Payroll Manager. Role & Responsibilities Involved in the full cycle of payroll processing such as undertaking payroll calculation, performing payroll reconciliation, preparing payroll accounting, general ledger and reports, etc. Other responsibilities include monitoring the processing checklist and calendars, maintaining precise documentation, providing data / report for respective statutory filing within the stipulated deadlines. Examine payroll advice for completeness and clarity with vendor(s) if in doubt and upload data in system for processing. Check payroll reports against payroll advice and checklist before payroll finalization and approval by manager. Provide information for employee query(s) within the stipulated timeframe as indicated in the Service Level Agreement (SLA). Involved in the annual year-end tax reporting. To provide resolution to any related queries. Maintain proper filing and documentation of all relevant documents (payroll advice, reports and correspondences) pertaining to payroll. Maintain and update Standard Operating Procedure documentation which is under the care of the Specialist. Qualifications Must be bilingual in Spanish. If the candidates have experience in the following payroll systems: PeopleSoft, Ultipro, Kronos, ProBusiness those are all exceptional The successful candidate must possess diploma in accounting or equivalent with minimum of 5 years of relevant working experience in keeping full set of payroll, proficiency in Excel, administration and have excellent numerical reasoning skills. It is important this candidate must enjoy doing payroll as this forms a majority part of the job scope. The ability to plan, prioritize and have a positive attitude to embrace changes is required. Additional Information To know more about this position, please contact: Courtney Ciandella ************

Sunstar Vending founded in 1985 operates more than 10,000 arcade games, jukeboxes, photo booths, cranes, pool tables, air hockey, pinballs, ATMs, and ticket redemption games. Our products are placed Nationwide in bars, restaurants, hotels, fun centers, bowling alleys, sports centers, supermarkets, theme parks, malls, movie theaters, stadiums, universities, and other venues with high foot traffic. At Sunstar Vending, you provide the venue - we provide the fun! We can provide as little as one game to a location, or as many as a one hundred. Commissions are paid to our clients by cash or check with a comprehensive monthly revenue report. We provide turnkey solutions with on-site delivery and maintenance at no cost to the venue. Job Description DESCRIPTION This is experienced clerical work. An employee in this classification, with general supervision from a designated supervisor, performs general office duties including data entry, typing, and filing. Work is reviewed periodically for accuracy and conformance with general instructions. ESSENTIAL JOB FUNCTIONS Types, maintains records, logs and databases Answers telephone communications and records messages Communicates in a positive and effective manner with staff, students, parents and/or visitors Perform other duties as assigned. EXAMPLES OF WORK Types letters and memos Answers the phone and inquiries within the scope of assigned responsibilities Makes appointments and maintains supervisor's calendar Duplicates and collates Distributes mail and supplies Files Maintains attendance reports, leave records, trip records and logs Performs other duties as assigned. Qualifications Knowledge of record keeping methods Knowledge of business English, spelling, punctuation, grammar and office procedures Ability to prepare and type correspondence and reports Ability to compile statistics and reports Ability to verify information Ability to make appointments and maintain a calendar Ability to keyboard at a moderate rate of speed Ability to maintain files High School or Equivalent Additional Information All your information will be kept confidential according to EEO guidelines.

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. Klaviyo is seeking an Sr. Office Coordinator to join our Global Real Estate Ops team. We're looking for someone who is experienced in maintaining an effective and efficient office working environment, genuinely enjoys working with diverse people, and is passionate about creating a welcoming and collaborative environment for both employees and visitors. This highly impactful role will be part of the Finance Organization, report directly to the Manager of Office Operations and Facilities, and will work cross-functionally with Global IT, People Operations, Marketing, Internal Comms, Employee Experience and others. This person will have the opportunity to join us on our mission to enable Klaviyos to thrive, to contribute to a uniquely special culture, and to make the company the place where the best-of-the-best come to work. How You'll Make a Difference Assist in managing the day to day operations of our Boston Hub. Field daily inquiries by employees in the Boston Hub on questions and issues. Monitor Office Operations support ticket queue and resolve questions with comprehensive answers. Build scalable office ticketing system for the Boston Hub based on the existing service catalog items in Freshworks. Work with and act as a secondary contact for the local property management team. Handle suite related needs and maintenance. Create, adapt, and maintain company policies for the Boston Hub location Responsible for enforcing and suggesting updates to office policies, procedures and safety standards (emergency evacuation plan, visitor registration, security, ADA/OSHA compliance, etc.) Greet and register office vendors and visitors. Assist in facilitating the future of work plans for the Boston Hub. Utilize space management software, OfficeSpace, to assist with space management and helping Klaviyos find meeting spaces. Assist in facilitating meetings/events coordination with the Employee Experience team and other internal stakeholders. Maintain the overall appearance, organization, and cleanliness of the Boston Hub. Performing daily walkthroughs to ensure workstations, conference rooms and public spaces are clean and presentable. Restock and maintain inventory and supply management of office supplies, cleaning supplies, bathroom supplies, PPE, technology accessories, etc. Oversee recurring office service vendors. Manage office access for Klaviyo employees/new hires by creating, replacing and terminating access cards. Assist internal teams with scheduling in person meetings and events. Facilitate in-office food and beverage program. Monitor office utilization. Facilitate interoffice moves and assist with space planning. Be an ambassador of company culture and values. Be approachable, reliable and energetic. Assist with additional special projects, as required Transform workflows by putting AI at the center, building smarter systems and ways of working from the ground up. Who You Are 2-4+ years of office, facilities, or related experience. Prior customer service, IT, admin, or event management experience is a plus. Experience with GSuite, Slack, OfficeSpace, and Freshworks is a plus. Monday-Friday in-office attendance required, ~8:30-5pm with flexibility around onsite events. Ability to prioritize workload, follow through, and complete tasks in a timely manner. Strong organization and planning skills. Comfortable owning projects and making decisions; takes initiative and works well independently as well as with others. Customer service oriented; outgoing and personable; polished approach with internal and external clients. Ability to work in a fast-paced environment with changing needs and requirements. Strong attention to detail, can learn quickly and understand big picture concepts You've already experimented with AI in work or personal projects, and you're excited to dive in and learn fast. You're hungry to responsibly explore new AI tools and workflows, finding ways to make your work smarter and more efficient. Ability to lift >50lbs We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025. Please see the independent bias audit report covering our use of Covey here Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant's job-related skills, relevant experience, education or training, and work location. In addition to base salary, our total compensation package may include participation in the company's annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process. Base Pay Range For US Locations:$65,600-$98,400 USD Get to Know Klaviyo We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us. AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed. By participating in Klaviyo's interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law. IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).

+ San Leandro, CA + Fairmont Hospital + Rehabilitation Administration + Part Time - Day + $31.31 - $37.80/HR + Req #:43184-32090 + FTE:0.5 **SUMMARY:** Under general supervision, performs difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of the hospital or department policies and procedures. Performs related duties as required. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE:The following are the duties performed by employees in this classification. However, employees may perform related duties at an equivalent level. Not all the duties listed are necessarily performed by each individual in the classification. 1. Coordinates clerical activities of an office, relieving professional staff of clerical detail; orders medical, pharmaceutical, office, and other types of supplies and equipment; initiates calls to other AHS Departments, nursing homes, contractors, or others to obtain information; independently prepares monthly or quarterly reports providing cost or expenditure information; quantity of items used or services rendered, or related information; may act in a lead capacity over another full or part-time employee. 2. Coordinates installation, work dates, and billing information regarding electronic communications equipment with the phone company and AHS Departments; assists in resolving communication-related problems; contacts vendors to order special items; computes costs and maintains billing and charge information; maintains inventory of electronic communications equipment. 3. Demonstrates respect and regard for the dignity and rights of all patients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment. 4. Independently travels to other AHS Department locations or other agencies to obtain files, research, or clarify information. 5. Interviews patients, clients, or inmates to secure basic personal, financial, medical, school data in order to complete appropriate forms. 6. Takes information on emergency calls and answers general inquiries. **MINIMUM QUALIFICATIONS:** Education: High School diploma or equivalent. Minimum Experience: One year of experience in the class of Clerk II or in an equivalent or higher-level clerical class at AHS, or the equivalent of two years of full-time clerical experience. Required Licenses/Certifications: CPI -Crisis Prevention Intervention Training (required for all positions at John George Psychiatric Pavilion; and certain positions in the Emergency Department. **Pay Range:** **$31.31/HR - $37.80/HR** _The pay range for this position reflects the base pay scale for the role at Alameda Health System. Final compensation will be determined based on several factors, including but not limited to a candidate's experience, education, skills, licensure and certifications, departmental equity, applicable collective bargaining agreements, and the operational needs of the organization. Alameda Health System also offers eligible positions a generous comprehensive benefits program._ Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

Cooley is seeking a Litigation Secretary in our San Francisco office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: · Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes · Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. · Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members · Communicate with docket department for all litigation related deadlines · Redline documents using Litera program · Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service · Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules · Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas · Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing · Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) · Coordinate and request court reporters and videographers for depositions and court hearings · Assist with deposition exhibits preparation · Assist, draft, and coordinate service of subpoenas · Proofread documents · Conduct basic legal research · Assist with documents to DocuSign · Handle all incoming telephone calls and placement of outgoing calls in a professional manner · Maintain good client relationships for attorneys · Enter time using Intapp daily · Assist other team timekeepers, as needed · Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters · Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines · Assist with requesting conference rooms for various client meetings and depositions · Copy documents that are not appropriate to send to the Copy Center · Make travel arrangements, adhering to the firm's Travel Policy · Review, distribute and process prebills · Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses · All other duties as assigned or required Skills and experience: Required: · After orientation at Cooley, exhibit proficiency in iManage and other firm applications · Available to work overtime, as required · Proficiency in Microsoft Office Suite · Keep abreast of court rules and procedures and understand legal terminology · Previous litigation secretarial experience Preferred: · Bachelor's degree Competencies: · Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule · Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary · Demonstrate initiative, diplomacy, and tact · Possess excellent written, communication and proofreading skills with attention to detail · Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others · Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Technica is anticipating new work opportunities at the DLA San Joaquin, CA location to start this Fall 2025. The General Clerk III Job Description: Provide administrative assistance to Site Manager as required Primary Responsibilities Assist with base access forms for new hires Assist with general Human Resource functions including: responding to routine questions on policy and procedure, timekeeping review Qualifications: High School Diploma Extensive administrative experience Advance Microsoft Office Skills (Access, Excel, Outlook & Word) Proficient written and verbal skills Ability to learn database Assist in the receipt of merchandise and shipments when requested Physical Demands Ability to lift 50lbs on occasion Office environment mostly, but will interact with staff on warehouse floor. **Veterans, Military Spouses, Women, Minorities and Individuals with Disabilities are encouraged to apply.** Must be able to pass pre-employment drug screening and background checks related to the position.

Appointment Type * Probationary 1 Bargaining Unit * Unit 9 - CSUEU - Technical Support Services 1 Job Search Category/Discipline * Administrative 1 Time Basis * Full Time 1 PTOC Academic Office Coordinator (Administrative Analyst/Specialist- Exempt I, Range 2) - Physics & Astronomy Apply now Job no: 553437 Work type: Staff Location: San Francisco Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time SFSU Internal Applicants Only Working Title Academic Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling ************** or emailing ***************. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Physics & Astronomy Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday, 8:00 a.m. to 5:00 p.m. Anticipated Hiring Range $5,274.00 - $5,597.00 Per Month ($63,288.00 - $67,164.00 Annually) Salary is commensurate with experience. Position Summary The Academic Office Coordinator (AOC) independently interprets a variety of complex organizational policies and procedures; uses initiative and judgment in analyzing information, and determines a course of action with the specifications of standard practice and established procedures to meet the operations, budgetary and personnel needs and program goals for the department. This position sets work standards for the department office, takes initiative and independently plans, organizes, coordinates and performs work in myriad situations where numerous and diverse demands are involved. The AOC assists the Department Chair with department budget analysis and projection, enrollment data analysis, academic schedule planning, analysis of operations, fiscal management, planning and administration of operational systems. The AOC has a high degree of responsibility, handles matters of a confidential nature, has thorough knowledge of campus and department policies and procedures, identifies deviations from applicable policies and procedures, and coordinates changes in procedures. The AOC is responsible for overseeing day-to-day administrative departmental operations and provides lead work direction to staff and student assistants. The incumbent receives general direction from the Chair of the Physics & Astronomy Department and reports to the CoSE Personnel Officer. Position Information Academic Coordination * Assist department chair with planning and building academic class schedule each term. * Oversee class enrollments throughout the enrollment period. * Collect course syllabi from faculty each term and save in electronic records. * Collect office hours from faculty each term and post and disseminate. * Communicate upcoming academic calendar events and deadlines throughout the term to faculty, staff, and students. * Assist Department Chair with collecting, organizing and analyzing data on class enrollments, number of majors, retention, graduation rates, etc., for institutional and program reviews, as well as calibration of future scheduling, faculty appointments, and budget priorities. * Assist faculty with class cancellations, relocations, or day/time changes, including emailing affected students and/or posting signs. * Research course and program offerings of other academic departments that influence courses and scheduling in the department; identify problem areas for course and program capacity, and bring issues of concern to the attention of the Department Chair. Administrative Coordination * Communicate relevant policies and procedures to faculty, staff, student employees, students, and college administrators. * Provide consultation to faculty, staff, and students and direct those with highly sensitive situations to the Department Chair for resolution. * Maintain scholarship application portal and coordinate scholarship disbursement with on-campus scholarship offices/departments. * Provide administrative support to faculty, staff, and students regarding processing of various paperwork, payments, and reimbursements. * Purchase and monitor usage of office supplies. * Maintain and organize department physical and electronic records. * Maintain upkeep and organization of department main office and mail room. * Maintain various department email distribution lists. * Answer phone calls and emails to department office, address concerns and/or redirect to relevant persons for resolution. * Coordinate day-to-day activities/tasks and functions of student office assistant(s); monitor workload and work product. * Assist Department Chair in allocating resources and facilities to faculty, staff, and student, including renovation of offices and laboratory spaces, equipment and furniture purchases, and electrical, computing and telephone installations. * Assist with logistics of renovation projects as directed, including coordinating access, recordkeeping and purchases of equipment and furniture as needed. Under general direction of the department chair, negotiate budgetary move-in costs with CoSE Operations Coordinator and CoSE Director of Budget & Finance for offices and laboratories. Budget and Finance Support * Monitor department revenues and expenditures within various department accounts, including general, trust, foundation, endowment, scholarship, and University Corporation (UCorp) funds. * Develop systems to track and update detailed budget records and spreadsheets; reconcile department accounting records against university financial ledgers; and make corrections when necessary. * Prepare financial reports for Department Chair using historical budget data that includes course augmentations, lab fees, scholarships and foundation, instructional related accounts. Assist Department Chair in fund reallocation as necessary. Personnel Coordination * Inform department personnel on university HR policies and practices. * Process department personnel transactions including appointments of temporary lecturer faculty (10-15), graduate teaching assistants (25-30), and student employees (student assistants, graders, research assistants, office and stockroom assistants) (20-25). * Assist faculty, staff, and student employees with problems relating to employee appointments. * Interview and assist Department Chair in the hiring of student workers (e.g., office and stockroom student assistants). * Orient student employees to university, college, and department policies and procedures. * Coordinate the student payroll process for the department, including collecting electronic timesheets and verifying worked hours with direct supervisors. * Generate "Faculty Work Load and Assigned Time" reports each semester. Event Planning & Hospitality Coordination * Plan regular and special events (e.g., weekly colloquiua, student welcome events, graduation celebrations, and other special events), including creating of flyers and/or emails to advertise events, securing room reservations, acquiring AV support, purchasing food and/or securing catering orders, purchasing decorations. * Track RSVPs for events as necessary . * Lead student assistants with event set-up and clean-up. * Process payments, reimbursements, honoraria related to events. * Track event expenses and maintain records to facilitate making events more cost-effective. Other duties as assigned Minimum Qualifications * A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. * General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. * Thorough knowledge of policies, procedures, practices and outside regulations pertaining to the applicable program and/or administrative specialty. * Basic knowledge of and ability to apply fundamental concepts. * Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. * Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. * Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. * Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. * Expertise in investigating and analyzing problems with a broad administrative impact and implications. * Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. * Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. * Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. * Ability to organize and plan work and projects including handling multiple priorities. Ability to anticipate problems and address them proactively. Ability to make independent decisions and exercise sound judgment. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. * Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications * Ability to work independently on varied or specialized administrative and analytical duties, follow through on assignments with minimal direction, and handle sensitive and confidential matters. * Knowledge of CSU policies, procedures and guidelines, including specific campus procedures, to interpret inquiries and request to formulate appropriate action or responses. * The use of sound judgment and discretion to analyze and address problems, interpret and apply theories and principles, and develop and recommend alternatives and best courses of action. * Ingenuity in determining methods to achieve programmatic goals, and develop and implement program policies required. * Experience researching and analyzing information using skills to think logically and identify anomalies, trends, and potentially invalid data. * 5-7 years administrative work experience involving study, analysis, and or evaluation leading to utilization, interpretation and dissemination of administrative policies, procedures, practices and programs. * Ability to understand and analyze complex problems from a future-oriented and broad interactive, perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. * Ability to provide training to administrative staff and provide lead work direction; work with others at all levels within the organization; act as a representative to outside contacts; and take initiative and independently perform work in a fast working environment. * Working knowledge of various software tools including Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, Illustrator, Photoshop, and Box for file management. Knowledge of campus systems: FMS, HRMS, and Footprints. Familiar with CSU and SFSU policies and procedures. * Ability to anticipate workload needs and proactively prioritize needed actions based upon unit priorities and management's objectives. * Familiarity with campus wide offices, administrative contacts, campus structure and resources. * Ability to work variable nights, weekends and/or holidays, on campus or off-site, depending upon work conditions. Environmental/Physical/Special This position has a regular forty hours work schedule. The AOC may be required to work after hours and on weekends as needed to support department administrative operations. Extensive use of personal computer. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SFSU Internal Applicants Only SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at ******************************************************* The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at **************. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Nov 20 2025 Pacific Standard Time Applications close:

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 7+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected hourly range for this position is between $43.59 and $48.72. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Under general supervision, performs clerical work and financial aid support services. This position is filled on an "as needed" basis for all campuses/locations. Applicants are contacted/hired year-round for assignments based on District needs. This pool is open continuously and refreshed once a year in July. Applicants in this pool will remain active until the pool is refreshed and will receive an email with information on how to remain in the pool. For a detailed job description for this temporary postingclick here. Typical Duties Supplies information and advice to students seeking financial aid, and directs applicants to appropriate staff after reviewing their needs; assists students in determining their budgets; helps students fill out financial aid applications, and checks applications for completeness; makes adjustments to monetary amounts during awards process; provides applications for outside scholarships, and reviews progress; generates reports from database using financial aid software or similar system to run needs analysis and package student financial aid; sets up and maintains individual student records; composes correspondence, forms and reports; oversees the work of temporary classified staff; completes service work requests, requisitions, purchase orders, maintenance and supply requisitions, and related documents; processes receipts for student loan checks and assists at the front counter. Performs related duties as required. Minimum Qualifications EXPERIENCE: One year of clerical experience related to the duties of the position. Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment. (Experience Requirement:One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.Education Requirement: One year of education is equal to 30 semester units.) Education must be from an accredited institution. Application Instructions Applicants applying to this position are REQUIRED to complete and submit: * A Los Rios Community College District Application ADDITIONAL INSTRUCTIONS: * Applications submitted withoutall requireddocuments listed above will be disqualified. * Applications submitted with additional materials NOT requested will be disqualified. * Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications. * Applicants indicating "see resume" on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified. * ONLY copies of transcripts from a US College/UniversityorForeign Transcript Evaluation will be accepted. PleaseDO NOTinclude any foreign transcripts. * Individuals who have completed college/university course work at an institution in a country other than the United Statesmust obtaina complete evaluationof foreign transcripts, degrees, and other relevant documents, even if the foreign document has been accepted by another college/university in the United States. * Foreign transcript evaluations are ONLYaccepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluationsclick here. * Graduate advising documents, certificate of degrees, diplomas, and grade reports will not be accepted as transcripts. Do not submit additional materials that are not requested.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Supporting Community Healthcare is a rewarding role. LifeLong Medical Care is looking for a Front Office & Eligibility Coordinator to work at our Jenkins Urgent Care in Richmond, CA. The Front Office & Eligibility Coordinator will work with a multi-disciplinary team in the delivery of general primary care medical services in a community health setting. The Front Office & Eligibility Coordinator is responsible for ensuring efficient and friendly front office operations as well as preparing all eligibility information for each scheduled patient. Responsibilities include reception, appointment scheduling, patient registration and check-in, eligibility screening, telephone operation and cash collection management. This is a full time, benefit eligible position, working 40 hours per week. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities * Greets all patients and visitors in a warm and friendly manner and utilizes positive customer service in all interactions * Responsible for patient reception and intake including registration, check-in and scheduling future appointments * Performs computer data entry, document and card scanning and validation * Manages patient flow from front to back office * Responsible for preparing all eligibility information for each scheduled clinic patient at least two days ahead of the appointed time * Answers clinic phones and directs calls appropriately. Makes follow-up calls * Responsible for collecting visit copays and cash collections management (send cash to A/P, notify A/P if no cash has been collected) * Attends all meetings that apply to the eligibility process and shares the information with appropriate clinic personnel. These meetings are typically off-site and may require the use of personal vehicle or other transit. * Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES and other programs. * Maintains appearance of waiting areas and reception desk * Receives and distributes all incoming correspondence including mail, faxes, interoffice mail courier items and packages * Maintains inventory of front desk supplies and forms * Under supervision of the Center Supervisor or Manager, enters and maintains provider templates as needed * Generates correspondence as requested * Keeps statistical records as requested by Center Supervisor or Manager * Performs other duties as assigned Qualifications * Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. * Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. * Ability to prioritize competing work demands and tasks from clients or staff * Ability to work effectively and calmly under pressure in a positive, friendly manner * Work in a team-oriented environment with a number of professionals with different work styles and support needs. * Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. * Make appropriate use of knowledge/ expertise/ connections of other staff. * Be creative and mature with a "can do", proactive attitude and an ability to continuously "scan" the environment, identifying and taking advantage of opportunities for improvement. Job Requirements * High school diploma or GED * One year experience in the medical field * Excellent customer service and ability to maintain confidentiality * Proficient in standard office software (Microsoft) * Bilingual English/Spanish Job Preferences * Bachelor's degree in health science or a related field * Proficient in Electronic Health Records (EHR) and Electronic Practice Management Systems (EPM) * Experience with insurance eligibility * Experience in working in a community health center

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Windows-based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers, and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: MINIMUM REQUIREMENTS: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: High School Diploma 2 years experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

SUMMARY: Under general supervision, performs difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of the hospital or department policies and procedures. Performs related duties as required. DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: The following are the duties performed by employees in this classification. However, employees may perform related duties at an equivalent level. Not all the duties listed are necessarily performed by each individual in the classification. 1. Coordinates clerical activities of an office, relieving professional staff of clerical detail; orders medical, pharmaceutical, office, and other types of supplies and equipment; initiates calls to other AHS Departments, nursing homes, contractors, or others to obtain information; independently prepares monthly or quarterly reports providing cost or expenditure information; quantity of items used or services rendered, or related information; may act in a lead capacity over another full or part-time employee. 2. Coordinates installation, work dates, and billing information regarding electronic communications equipment with the phone company and AHS Departments; assists in resolving communication-related problems; contacts vendors to order special items; computes costs and maintains billing and charge information; maintains inventory of electronic communications equipment. 3. Demonstrates respect and regard for the dignity and rights of all patients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment. 4. Independently travels to other AHS Department locations or other agencies to obtain files, research, or clarify information. 5. Interviews patients, clients, or inmates to secure basic personal, financial, medical, school data in order to complete appropriate forms. 6. Takes information on emergency calls and answers general inquiries. MINIMUM QUALIFICATIONS: Education: High School diploma or equivalent. Minimum Experience: One year of experience in the class of Clerk II or in an equivalent or higher-level clerical class at AHS, or the equivalent of two years of full-time clerical experience. Required Licenses/Certifications: CPI -Crisis Prevention Intervention Training (required for all positions at John George Psychiatric Pavilion; and certain positions in the Emergency Department. Pay Range: $31.31/HR - $37.80/HR The pay range for this position reflects the base pay scale for the role at Alameda Health System. Final compensation will be determined based on several factors, including but not limited to a candidate's experience, education, skills, licensure and certifications, departmental equity, applicable collective bargaining agreements, and the operational needs of the organization. Alameda Health System also offers eligible positions a generous comprehensive benefits program.

Cooley is seeking a Litigation Secretary in our San Francisco office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: * Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes * Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. * Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members * Communicate with docket department for all litigation related deadlines * Redline documents using Litera program * Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service * Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules * Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas * Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing * Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) * Coordinate and request court reporters and videographers for depositions and court hearings * Assist with deposition exhibits preparation * Assist, draft, and coordinate service of subpoenas * Proofread documents * Conduct basic legal research * Assist with documents to DocuSign * Handle all incoming telephone calls and placement of outgoing calls in a professional manner * Maintain good client relationships for attorneys * Enter time using Intapp daily * Assist other team timekeepers, as needed * Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters * Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines * Assist with requesting conference rooms for various client meetings and depositions * Copy documents that are not appropriate to send to the Copy Center * Make travel arrangements, adhering to the firm's Travel Policy * Review, distribute and process prebills * Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses * All other duties as assigned or required Skills and experience: Required: * After orientation at Cooley, exhibit proficiency in iManage and other firm applications * Available to work overtime, as required * Proficiency in Microsoft Office Suite * Keep abreast of court rules and procedures and understand legal terminology * Previous litigation secretarial experience Preferred: * Bachelor's degree Competencies: * Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule * Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary * Demonstrate initiative, diplomacy, and tact * Possess excellent written, communication and proofreading skills with attention to detail * Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others * Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 7+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $85,000 and $95,000. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.