Office clerk jobs in Portland, ME - 65 jobs

Job DescriptionSalary: $22 - $25 per hour commensurate with experience. Office Services Clerk At Preti Flaherty, one of New Englands largest law firms with offices in ME, NH, MA and Washington D.C., we know that exceptional people and efficient processes drive our continued success. We are currently seeking to hire an Office Services Clerk to join our Portland, Maine office location. This is a full-time, benefits eligible position, responsible for providing vital support to both the Office Services and Facilities team. The ideal candidate will be a strong self-starter and problem solver with excellent communication skills and impeccable attention to detail. This person will have experience working in an office environment and a strong track record of performing various administrative tasks, all while providing the highest level of support to their coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for this position. Essential Duties and Responsibilities: Perform general administrative tasks such as answering and directing phone calls, handling email, faxes, files, mailings and deliveries; and coordinating meeting-room calendars. Ensure the office is clean, fully stocked and organized, paying special attention to kitchen areas, conference rooms, stockrooms, storage closets, and communal areas. Order office supplies, stock supply stations and break areas, and ensure equipment is operable. Maintain filing system, contact database, employee lists and inventories. Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events. Assist with office moves. Travel to other offices as needed. Required Qualifications: A High school diploma or equivalent (GED) is required. Proficiency in operating Microsoft Office products and a high aptitude for learning new software and systems. Strong time management, organizational, and multitasking abilities. Excellent written and verbal communication skills. Ability to move/lift to 50 pounds, bend, stretch, and stand for extended periods. Preferred Qualifications: Experience in helping to develop internal processes and filing systems. Previous office services experience preferred. A valid driver's license and reliable transportation. Why Join Preti Flaherty? We offer our employees: A collegial work environment where talent is nurtured, and professional growth is supported. Competitive compensation and benefit offerings include health, vision, dental and paid time off. If you are passionate about working in a dynamic, fast-paced corporate office setting, we invite you to apply and become part of our team!

Integrated Resources, Inc., is led by a seasoned team with combined decades in the industry. We deliver strategic workforce solutions that help you manage your talent and business more efficiently and effectively. Since launching in 1996, IRI has attracted, assembled and retained key employees who are experts in their fields. This has helped us expand into new sectors and steadily grow. Job Description Will support manager and individual contributors in day to day management of task related disability claims administration. This is all computer based work and candidate should be proficient in navigating on the computer and have good typing skills. This position would also require attention to detail and accuracy when inputting information. This is not a customer facing position. The candidate would be required to work in the South Portland office location Additional Information All your information will be kept confidential according to EEO guidelines.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a Temporary/PRN position covering Monday to Saturday between 6:00am-2:00pm with a total of 16 scheduled hours per week. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration * Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays * Answers phones and handles calls in an efficient and friendly manner * Fields calls appropriately for center associates * Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information * Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up * Orders office supplies as needed * Maintains supply of patient information sheets * Pushes imaging via electronic interfaces * Completes confirmation calls and provides preparation instructions to patient * Faxes reports, billing information, and medical release forms as requested (20%) Insurance * Verifies patient's insurance * Pre-certifies all exams with patient's insurance company * Obtains insurance authorization * Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment * Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling * Arranges transportation, interpreters, and hotel accommodations for patients when appropriate * Enters and submits patient exam orders * Verifies orders match exam schedules * Schedules referrals and ensures proper authorizations are obtained * Schedules walk-in patients * Processes requests for image orders and CDs from referring physicians and patients * Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned Required: * High school diploma or equivalent * Working knowledge of Microsoft Office * 1-2 years customer service experience * Proficient with using computer systems and typing Preferred: * Previous medical office experience * Medical terminology and office background * Insurance knowledge * Bilingual RAYUS is committed to delivering clinical excellence in communities across the U.S., driven by our passion for and superior service to referring providers and patients. RAYUS Radiology is built on our brilliant medicine, brilliant team, brilliant technology and services - all to provide the highest level of patient care possible. We bring brilliance to health and wellness. Join our team and shine the light on Radiology Services! RAYUS Radiology is an EO Employer/Vets/Disabled. We offer benefits (based on eligibility) including medical, dental and vision insurance, 401k with company match, life and disability insurance, tuition reimbursement, adoption assistance, pet insurance, PTO and holiday pay and many more! Visit our career page to see them all ******************************* DailyPay implementation is contingent upon initial set-up period.

The University of Southern Maine's Office of Admissions is seeking an Administrative Specialist CL2. supports the daily operations of the office including, but not limited to: * Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures. * Handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules. * Preparing individualized responses for non-routine and/or escalated issues. * Planning and coordinating complex projects and events including related budgeting. The ideal candidate will bring strong administrative expertise, outstanding communication skills, and a dedication to supporting a vibrant academic setting. The role requires discretion and the ability to manage confidential information concerning students and faculty. This position offers the opportunity to contribute to a collaborative and engaging environment that advances scientific learning and research. The Office of Admissions at the University of Southern Maine (USM) guides prospective students through the exploration, application, and enrollment process. The office provides personalized support to first-year, transfer, and graduate applicants; builds relationships with schools and community partners; and represents USM at events on and off campus. Admissions play a key role in helping students understand USM's programs, values, and opportunities while contributing to the university's enrollment goals. This Administrative Specialist position will pay a starting rate of $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is a full-time position based on our Portland Campus. This position provides a terrific opportunity to pursue a bachelor's or advanced degree through the university's generous tuition waiver benefit. The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): * 14 paid holidays plus earned vacation time and sick time * Health, dental and vision insurance * Low-cost short-term disability insurance and employer-paid long-term disability insurance * Employer-paid basic life insurance and supplemental life insurance * A tuition waiver program for employees and their spouse or dependent child(ren) * A 403(b)-retirement plan with employer contribution * Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: * High school diploma or equivalent (G.E.D.) or international degree equivalency * 1+ years of administrative support experience * Excellent communication and customer service skills * Computer proficiency, including experience working with spreadsheets * Ability to handle confidential information related to students and faculty To apply, click on 'Apply Now' or visit our USM Careers Page and submit the following: * Cover Letter * Resume/Curriculum Vitae * Finalist candidates will be asked to provide a list of the names and contact information for references For full consideration please submit all required materials by January 19, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************.

The University of Southern Maine's Office of Admissions is seeking an Administrative Specialist CL2. supports the daily operations of the office including, but not limited to: Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures. Handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules. Preparing individualized responses for non-routine and/or escalated issues. Planning and coordinating complex projects and events including related budgeting. The ideal candidate will bring strong administrative expertise, outstanding communication skills, and a dedication to supporting a vibrant academic setting. The role requires discretion and the ability to manage confidential information concerning students and faculty. This position offers the opportunity to contribute to a collaborative and engaging environment that advances scientific learning and research. The Office of Admissions at the University of Southern Maine (USM) guides prospective students through the exploration, application, and enrollment process. The office provides personalized support to first-year, transfer, and graduate applicants; builds relationships with schools and community partners; and represents USM at events on and off campus. Admissions play a key role in helping students understand USM's programs, values, and opportunities while contributing to the university's enrollment goals. This Administrative Specialist position will pay a starting rate of $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is a full-time position based on our Portland Campus. This position provides a terrific opportunity to pursue a bachelor's or advanced degree through the university's generous tuition waiver benefit. The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 13 paid holidays plus earned vacation time and sick time Health, dental and vision insurance Low-cost short-term disability insurance and employer-paid long-term disability insurance Employer-paid basic life insurance and supplemental life insurance A tuition waiver program for employees and their spouse or dependent child(ren) A 403(b)-retirement plan with employer contribution Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: High school diploma or equivalent (G.E.D.) or international degree equivalency 1+ years of administrative support experience Excellent communication and customer service skills Computer proficiency, including experience working with spreadsheets Ability to handle confidential information related to students and faculty To apply, click on ‘Apply Now' or visit our USM Careers Page and submit the following: Cover Letter Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references For full consideration please submit all required materials by January 19, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************. EEO Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************

Job DescriptionROLE DESCRIPTION: As an Office Representative with Bob Boylen, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. Your attention to detail, customer service skills, and desire to help people make you an ideal fit. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support. We look forward to connecting with you if you are the ideal customer-focused and empathetic team member we are searching for. We anticipate internal growth opportunities for especially driven and sales-minded candidates. RESPONSIBILITIES: Establish customer relationships and follow up with customers as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Use exemplary communication to efficiently meet the needs of customers while promoting the development of our business. QUALIFICATIONS: Dedicated to customer service Able to effectively relate to a customer, answer their questions, and anticipate their needs. Excellent communication skills to assist customers and coordinate with other agency team members Proactive in problem-solving BENEFITS: Hourly pay plus commission/bonus Growth potential/Opportunity for advancement within my office Paid time off (vacation and personal/sick days) Health benefits Valuable career-building experience

Office Administrator Company: Heatable About Heatable: Heatable is changing the Heating Oil industry-and our customers are noticing. We have built a sleek, user-friendly app and website that lets customers order heating oil anytime, anywhere, with just a few taps. Behind the scenes, we use innovative delivery technology to make service faster, smarter, and more efficient. But technology is only part of the story. What truly sets Heatable apart is our commitment to exceptional customer service. As one customer put it: “Excellent customer service like you just don't get in the world today.” If you are someone who takes pride in accuracy, organization, and delivering a “wow” experience every time, you will fit right in. Position Summary: The Office Administrator plays a critical role in delivering Heatable's one-of-a-kind customer experience. This position supports daily office operations, customer accounts, inventory tracking, accounts payable, and coordination with drivers and dispatch to ensure timely, safe, and efficient heating oil delivery. This is a fast-paced, detail-oriented role for someone who thrives on organization, problem-solving, and customer interaction-especially during the busy heating season. What You will Do: Customer Service & Account Support Courteously assist customers via phone and email with orders, account questions, and issue resolution Help customers navigate online ordering while ensuring timely, clear communication. Manage new and existing customer accounts, updates, and delivery adjustments. Office & Administrative Operations Track daily truck inventory, driver paperwork, and mileage. Perform regular audits to ensure accurate and timely reporting. Manage all aspects of accounts payable to meet vendor terms and corporate deadlines. Prepare daily, monthly, and fuel tax-related inventory reports. Systems & Technology: Enter and maintain data using ADDs E3 software, Kentico CMS, and card processing systems. Work confidently with Microsoft Office (Excel, Outlook) and Windows-based systems. Team & Operational Support: Crosstrain with office team members and assist as needed. Provide additional phone, email, dispatch, or driver support during peak seasons. Assist with special projects and other duties as assigned. What We Are Looking For: Experience: Minimum of 2 years of experience in office administration, data entry, or customer service Strong computer skills, including Microsoft Excel and Office Suite Familiarity with iOS and Android operating systems preferred. Skills & Attributes: Exceptional attention to detail and organization Strong verbal and written communication skills Customer-first mindset with strong problem-solving abilities Ability to work collaboratively in a team environment. Analytical thinking and accountability Dependable, adaptable, and comfortable in a dynamic workplace Flexibility to work seasonal overtime during peak heating periods. Education: High school diploma or equivalent required. Work Environment & Physical Requirements: Fast-paced office environment (heating season is especially busy) Frequent sitting with occasional standing and walking Regular typing and phone communication Ability to read printed materials and computer screens. Occasional lifting of items up to 25 lbs. Safety & Confidentiality: Maintain customer confidentiality and data security. Follow ergonomic best practices. Support safe delivery coordination to minimize risk in varied weather and delivery conditions. Why Join Heatable: Be a part of a company redefining an entire industry. Work with innovative technology and a customer-focused team. Make a real impact on daily operations and customer satisfaction. Ready to deliver exceptional service-every order, every time? Apply today and be part of the team that is heating homes smarter. Enjoy a role where no two days are the same.

Maine Medical Center Clerical/Administrative Support Schedule 2- 12/hr shifts, 7:30pm -8:00 am . Every third weekend is required (Friday and Saturday night) The Central Staffing Office Coordinator role is responsible for reviewing the staffing for the Float Pool and making additions or changes to the schedule as needed. Reviews the RN and CNA requests for each nursing unit as well as the Companion request list and allocates Float or floating staff as needed. Required Minimum Knowledge, Skills, and Abilities (KSAs) * Education: Business school and/or clerical training preferred. * License/Certifications: N/A * Experience: N/A * Additional Skills/Requirements Required: N/A * Additional Skills/Requirements Preferred: N/A Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them - both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

Requirements Minimum Qualifications: High School Diploma or G.E.D. 1-2 years of relevant administrative experience Exceptional attention to detail Ability to perform independent repetitive functions Strong written and verbal command of the English language You must successfully complete a criminal and credit background check as well as obtain at least a Moderate Risk Public Trust (MRPT)-level federal security clearance You must pass a computer-based digital literacy skills test with a minimum score of 85% in order to be considered for this position. Physical Demands: While performing the duties of this job, you may occasionally be required to stand; walk; sit; lift up to 20 lbs.; bend; reach; carry; stoop; kneel; use hands and fingers to handle, or feel objects, tools or controls; use fingers and hands to type or write; speak; or hear. Specific vision abilities may be required to perform this job, which may include close vision, distance vision, color vision, peripheral vision, depth perception, or the ability to adjust focus. Work Environment: You will primarily work in an office environment but may be required to work in other work environments as well. Prolonged periods of being at a desk and looking at a computer screen is required. Ability to Commute: Portsmouth, NH 03802 (Required) Work Location: In person (onsite) DTSV is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Supports one or more office locations and Office Operations Manager program by independently coordinating or completing workplace service-related activities in an assigned location. Responsibilities include planning, organizing, and executing box moves and seat assignments; coordination and support of office programs and events; support office safety, business continuity, security and other workplace services; coordinating facility related services with tenants, contractors, and others; provide office administrative functions such as vendor set up and invoice processing. Responsibilities Coordinates facility related services with internal personnel, tenants, and contractors at assigned location(s) Collaborates with internal and external resources to identify and implement solutions for moderately complex issues involving the physical workplace, environmental, security and safety topics. Establishes ownership of the issue. Provides recommendations to the business and stakeholders on topics involving the physical space. Steward of corporate programs and policies. Includes supporting and coordinating building programming (café operations, recreation rooms, amenities) and on-site events. Provides required information and updates to location-specific Website including local services, office amenities and information per site templates. Coordinate the preventative maintenance and work order submissions for Workplace Services at assigned locations. Performs facility and service inspections and takes independent actions to address identified issues. Invoicing reconciliation, payment processing and record retention. Assists with budget development and expense reconciliations Provides office safety, business continuity & security support for assigned location(s). Conducts fire drills and maintains necessary resources. Organizes and updates Office Emergency Action Plans and assists with scheduling periodic testing of plan elements. Organizes Office Risk Control committee, related meetings and completes and submits office safety assessments. Proactively identifies potential office risks and takes independent actions to correct concerns. Serves as a local resource and corporate representative for building condition safety topics and is responsible for collaborating with internal and external resources to address actionable issues. Prepares daft messages and publishes building wide employee notifications Serves as initial local point of contact for inquires and requests regarding workplace services, independently assesses the nature of each request, identifies options, and determines course of action to solve the problem and/or fulfill the request. Acts as the on-site liaison between Liberty Mutual and all tenants regards building amenities and programs. Develop and manage deep relationships with all levels of the organization of building tenants. Manages employee workspace moves within assigned location(s) Serves as the primary point of contact for the business regarding the movement of employee workspaces, seat assignments, and department moves. Collects and clarifies business requirements Qualifications Knowledge office services, facilities management, and commercial property services Demonstrated ability to remotely and independently: produce work with a high level of detail and accuracy; plan, organize and manage work from start to completion; communicate effectively and present information clearly, concisely and persuasively (verbally and in writing); develop and build effective relationships with employees at all levels of the organization as well as external contacts; enter, organize and retrieve information using Microsoft Office, MS Excel and other As normally acquired through a related bachelor`s degree (or equivalent) and related experience Prior experience with managing vendor relationships, facilities project management, and/or CAD and CAFM systems preferred Available outside business hours to support both planned activities and provide local support of building emergencies Actively travels throughout the workspace to interact with the business and project Ability to lift up-to 40lbs

At Profile Subaru we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at our dealership is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. Benefits: Family Owned & Operated Commitment to our team Paid Holidays Paid Vacation 401(K) Savings w/ Employer Matching Medical Plan Dental Plan Vision Plan Promote from within Responsibilities: Perform various clerical and administrative duties Maintain customer account agreements, vehicle files, verification of title information, records of the completion of reconditioning work, and other required information Ensure payment for billings or accounts receivable are received on time and posted, and contact customers for reconciliation of discrepancies Perform data entry and verify customer vehicle information is accurately recorded in the system and that vehicles are properly tagged with a work order Coordinate with the service department for vehicle repairs and post charges to appropriate account in a timely manner Respond to customer inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems Work with finance/local management to ensure customers are charged and A/R is timely collected Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such Perform other duties as assigned by management Qualifications High School Diploma or equivalent required 4 years of clerical or administrative support experience Valid driver's license and safe driving record Excellent communication and organizational skills Advanced computer software skills Experience using general office equipment (i.e., copier, fax machine, etc.) Ability to sit or stand for prolonged periods of time Ability to perform repetitive data entry tasks, manual dexterity

Salary Description $18.00 per hour

Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can make a meaningful difference in the lives of the patients you serve. The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. This role requires a general knowledge of various systems and/or procedures. This position ensures that every patient is treated with quality clinical care and is provided a welcoming and respectful experience. Responsibilities Greet patients and visitors Communicate wait times to patients and direct them accordingly Obtain authorization, as needed, to process patients for services Check in patients using appropriate patient management system Explain all required forms to patients and ensure proper completion of all paperwork Answer incoming telephone lines and direct the caller accordingly Contact patients regarding appointment reminders, rescheduling, or cancellations. Check out patients in appropriate patient management system and distribute records File paperwork, medical records, and correspondence Maintain inventory of office supplies and printed forms Manage dissemination of all paperwork to outside parties including non-injury, custody, and control forms Follow HIPAA guidelines and safety rules Attend center staff meetings Participate in initial and ongoing training as required Complete processing of patient referrals including accurate checkout, paperwork processing, patient education, and communication with Client Support Group Assist Center Operations Director or other leader in managing daily administrative functions Assist in maintaining a neat, clean, and orderly appearance throughout the facility Use employer reporting tool to scan and distribute employer results and paperwork Review clinician transcriptions and enter applicable charges via internal charge entry system. Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads and/or other duties as assigned/approved by medical leadership This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Qualifications Education Level: High School Diploma or GED Job-Related Experience 6 months to 1 year Working knowledge of state-specific occupational medicine requirements preferred Job-Related Skills/Competencies Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies Demonstrated effective communication and interaction with employers, patients, providers, and other employees Demonstrated ability to maintain working relationship with all levels of employees Demonstrated excellent customer service skills Demonstrated intermediate knowledge of Microsoft Office such as Word, Excel, Outlook and entry of data into various systems/applications Ability to perform all aspects of front office operations Drive to achieve or exceed established service standards Additional Data 401(k) Retirement Plan with Employer Match Medical, Vision, Prescription, Telehealth, & Dental Plans Life & Disability Insurance Paid Time Off & Extended Illness Days Offered Colleague Referral Bonus Program Tuition Reimbursement Commuter Benefits Dependent Care Spending Account Employee Discounts This job requires access to confidential and critical information, requiring ongoing discretion and secure information management. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Concentra is an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state or local fair employment practice laws

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a Temporary/PRN position covering Monday to Saturday between 6:00am-2:00pm with a total of 16 scheduled hours per week. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

At Preti Flaherty, one of New England's largest law firms with offices in ME, NH, MA and Washington D.C., we know that exceptional people and efficient processes drive our continued success. We are currently seeking to hire an Office Services Clerk to join our Portland, Maine office location. This is a full-time, benefits eligible position, responsible for providing vital support to both the Office Services and Facilities team. The ideal candidate will be a strong self-starter and problem solver with excellent communication skills and impeccable attention to detail. This person will have experience working in an office environment and a strong track record of performing various administrative tasks, all while providing the highest level of support to their coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for this position. Essential Duties and Responsibilities: Perform general administrative tasks such as answering and directing phone calls, handling email, faxes, files, mailings and deliveries; and coordinating meeting-room calendars. Ensure the office is clean, fully stocked and organized, paying special attention to kitchen areas, conference rooms, stockrooms, storage closets, and communal areas. Order office supplies, stock supply stations and break areas, and ensure equipment is operable. Maintain filing system, contact database, employee lists and inventories. Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events. Assist with office moves. Travel to other offices as needed. Required Qualifications: A High school diploma or equivalent (GED) is required. Proficiency in operating Microsoft Office products and a high aptitude for learning new software and systems. Strong time management, organizational, and multitasking abilities. Excellent written and verbal communication skills. Ability to move/lift to 50 pounds, bend, stretch, and stand for extended periods. Preferred Qualifications: Experience in helping to develop internal processes and filing systems. Previous office services experience preferred. A valid driver's license and reliable transportation. Why Join Preti Flaherty? We offer our employees: A collegial work environment where talent is nurtured, and professional growth is supported. Competitive compensation and benefit offerings include health, vision, dental and paid time off. If you are passionate about working in a dynamic, fast-paced corporate office setting, we invite you to apply and become part of our team!

The University of Southern Maine's Office of Advising is seeking an Administrative Specialist CL1. This position is a full-time position based on our Gorham campus and serves as the first point of contact for students visiting the Advising office. The primary responsibilities include assisting with in-person visitors, handling phone and email inquiries, and scheduling students with advisors. These duties are essential for ensuring Advising provides high-quality service to our students. The ideal candidate will possess strong customer service and communication skills, be comfortable using various technologies, and demonstrate a dedication to supporting a vibrant academic setting. The role requires discretion and the ability to manage confidential information concerning students and faculty. The starting pay is $18.13 per hour. This position provides a terrific opportunity to pursue a higher education degree through our generous tuition waiver benefit. Additionally, the University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): * 14 paid holidays plus earned vacation time and sick time * Health, dental and vision insurance * Low-cost short-term disability insurance and employer-paid long-term disability insurance * Employer-paid basic life insurance and supplemental life insurance * A tuition waiver program for employees and their spouse or dependent child(ren) * A 403(b)-retirement plan with employer contribution * Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: * High school diploma or equivalent (G.E.D.) or international degree equivalency * One year of related experience * Excellent communication and customer service skills * Computer proficiency, including experience working with spreadsheets * Ability to handle confidential information related to students and faculty To apply, click on 'Apply Now' or visit our USM Careers Page and submit the following: * Cover Letter * Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references. For full consideration please submit all required materials by January 21, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************.

The University of Southern Maine's Office of Advising is seeking an Administrative Specialist CL1. This position is a full-time position based on our Gorham campus and serves as the first point of contact for students visiting the Advising office. The primary responsibilities include assisting with in-person visitors, handling phone and email inquiries, and scheduling students with advisors. These duties are essential for ensuring Advising provides high-quality service to our students. The ideal candidate will possess strong customer service and communication skills, be comfortable using various technologies, and demonstrate a dedication to supporting a vibrant academic setting. The role requires discretion and the ability to manage confidential information concerning students and faculty. The starting pay is $18.13 per hour. This position provides a terrific opportunity to pursue a higher education degree through our generous tuition waiver benefit. Additionally, the University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 14 paid holidays plus earned vacation time and sick time Health, dental and vision insurance Low-cost short-term disability insurance and employer-paid long-term disability insurance Employer-paid basic life insurance and supplemental life insurance A tuition waiver program for employees and their spouse or dependent child(ren) A 403(b)-retirement plan with employer contribution Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: High school diploma or equivalent (G.E.D.) or international degree equivalency One year of related experience Excellent communication and customer service skills Computer proficiency, including experience working with spreadsheets Ability to handle confidential information related to students and faculty To apply, click on ‘Apply Now' or visit our USM Careers Page and submit the following: Cover Letter Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references. For full consideration please submit all required materials by January 21, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration * Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays * Answers phones and handles calls in an efficient and friendly manner * Fields calls appropriately for center associates * Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information * Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up * Orders office supplies as needed * Maintains supply of patient information sheets * Pushes imaging via electronic interfaces * Completes confirmation calls and provides preparation instructions to patient * Faxes reports, billing information, and medical release forms as requested (20%) Insurance * Verifies patient's insurance * Pre-certifies all exams with patient's insurance company * Obtains insurance authorization * Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment * Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling * Arranges transportation, interpreters, and hotel accommodations for patients when appropriate * Enters and submits patient exam orders * Verifies orders match exam schedules * Schedules referrals and ensures proper authorizations are obtained * Schedules walk-in patients * Processes requests for image orders and CDs from referring physicians and patients * Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned Required: * High school diploma or equivalent * Working knowledge of Microsoft Office * 1-2 years customer service experience * Proficient with using computer systems and typing Preferred: * Previous medical office experience * Medical terminology and office background * Insurance knowledge * Bilingual RAYUS is committed to delivering clinical excellence in communities across the U.S., driven by our passion for and superior service to referring providers and patients. RAYUS Radiology is built on our brilliant medicine, brilliant team, brilliant technology and services - all to provide the highest level of patient care possible. We bring brilliance to health and wellness. Join our team and shine the light on Radiology Services! RAYUS Radiology is an EO Employer/Vets/Disabled. We offer benefits (based on eligibility) including medical, dental and vision insurance, 401k with company match, life and disability insurance, tuition reimbursement, adoption assistance, pet insurance, PTO and holiday pay and many more! Visit our career page to see them all ******************************* DailyPay implementation is contingent upon initial set-up period.

Please be advised, if you are viewing this position on Indeed, that the salary rate/range set forth herein was provided by Indeed. Concentra's market specific rate/range will be provided during the interview process. : Do you want to apply your skills and knowledge of healthcare to help improve the health of America's workforce? With a national footprint of more than 500 medical centers and more than 130 onsite clinics nationwide, Concentra colleagues are fueled by our drive to provide an exceptional experience for our customers and exceptional care for their employees. Concentra, one of the largest health care companies in the nation, has an opening for a Patient Service Specialist. Working in the Front Office is one of the most important roles in our company. You are the face of Concentra to our communities. We will rely on your ability to maintain a calm, friendly and welcoming demeanor under just about any circumstances. Concentra offers limitless growth opportunities so you can continue to build your career in the health care field. You will receive hands-on training and gain valuable experience caring for patients every day. Your positive attitude and excellent communication skills will make a direct, meaningful impact on the patient experience. If you're looking for an organization that cares for your growth and well-being as much it does its patients, consider Concentra. Apply today! Responsibilities DAILY RESPONSIBILITIES: As a front desk receptionist, you are the first and last point of contact to our patients, you will ensure patients feel comfortable during their visit, multitasking between greeting patients and managing a variety of administrative assistant duties. THE DETAILS • Patient Service Representatives greets patients and visitors, communicates wait times and directs them accordingly. • Obtains authorization as needed to process patients for services needed. • Checks patients in appropriate patient management system in accordance with client company protocols. • Explains all required forms to patients and ensures proper completion of all paperwork. • Answers incoming telephone lines in accordance with company procedures and directs the caller accordingly. • Checks out patients in appropriate patient management system according to procedure and distributes records according to the Employer's protocols. • Files paperwork, medical records and correspondence according to defined company procedure. • Maintains inventory of office supplies and printed forms. • Manages dissemination of all paperwork to outside parties including non-injury paperwork, custody and control forms. • Follows HIPAA guidelines and safety rules • Attends center staff meetings and participates in ongoing training as a Medical Front Office Assistant • Completes processing of patient referrals including accurate checkout, paperwork processing, patient education and communication with Client Support Services as required. • Assists Center Administrator in managing daily front desk administrative functions. • Complete understanding and ability to perform in all aspects of front office operations • Performs receptionist duties to achieve or exceed established service standards • Assists in maintaining a neat, clean and orderly appearance throughout the facility • Assists in maintaining a neat, clean and orderly appearance throughout the facility • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications JOB REQUIREMENTS: High school graduate or equivalent One year of experience in customer service environment preferred Demonstrated Intermediate knowledge of PCs, word processing, and data entry Demonstrated excellent customer service and communication skills Additional Data 401(k) Retirement Plan with Employer Match - Colleague Referral Bonus Program This job requires access to confidential and critical information, requiring ongoing discretion and secure information management. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Concentra is an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state or local fair employment practice laws