Office clerk jobs in Portsmouth, VA - 107 jobs

Sunstar Vending founded in 1985 operates more than 10,000 arcade games, jukeboxes, photo booths, cranes, pool tables, air hockey, pinballs, ATMs, and ticket redemption games. Our products are placed Nationwide in bars, restaurants, hotels, fun centers, bowling alleys, sports centers, supermarkets, theme parks, malls, movie theaters, stadiums, universities, and other venues with high foot traffic. At Sunstar Vending, you provide the venue - we provide the fun! We can provide as little as one game to a location, or as many as a one hundred. Commissions are paid to our clients by cash or check with a comprehensive monthly revenue report. We provide turnkey solutions with on-site delivery and maintenance at no cost to the venue. Job Description Job brief Responsible for performing clerical and administrative duties in an office setting. Assists executive assistants and secretaries by sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies. Primary responsibilities Answer phones and greet clients warmly. Assist in filing duties. Perform basic bookkeeping duties. Compile financial records. Perform stenography and dictation. Reroute calls to appropriate people. Answer inquiries about company. Help organize office activities. Prepare coffee or get water for staff. Insert bills in envelopes and mail. Qualifications Requirements Must be a Military Veteran Must have at least 2 years military experience Hands on experience with MS Office Excellent verbal and written communication skills Strong organizational and time-management skills High School degree; additional qualification as a personal assistant or secretary will be a plus Additional Information All your information will be kept confidential according to EEO guidelines.

Trinity Global Consulting, LLC is looking for a General Clerk III to work on site at the Navy Military Sealift Command Library and Tech Support. This position is located in the Navy's Military Sealift Command. The Engineering Department of Military Sealift Command (MSC) requires the Technical Documentation Branch to provide Military Sealift Command (MSC) administrative, data management and technical support of the engineering library. This includes the MSC Virtual Technical Library system (VTL), an electronic repository and management system for technical manuals, drawings, engineering designs, engineering and technical references. This position is located in the U.S. Navy's Military Sealift Command in Norfolk, VA. The work shall be performed at the MSC Technical Library unless on travel visiting a MSC vessel. The Contractor shall be able to provide services in these areas or be prepared to perform travel. This position requires an active Secret clearance. Duties May Include: Manages records to include receiving, cataloging, filing, rearrangement and redistribution. Operates equipment to conduct and complete the required work. Receives telephone calls and communicates messages via email, answering questions, and initiating telephone calls as required. Scans and converts original drawings, technical manuals, files, records, and other documentation. Develops data CDs or DVDs and duplicates as required. Retrieves, sorts, and files engineering service bulletins. Distributes engineering service bulletins. Catalogs and updates service bulletins. Updates technical manuals. Maintains electronic and/or hardcopy collection of controlled technical documents and distributes as directed. Travels to MSC vessels to inventory, scan and catalog technical documents, either pier side or underway. Requirements Active Secret Clearance Important Information This position requires traveling for 7 to 14 days, 2 to 3 times per year. Working days are often 10 to 12 hours per day. This may include weekends. During the business travel, Overtime is paid for any hours over 40 per week (not over 8 hours per day) Benefits At Trinity Global Consulting (TGC), we value our employees and provide a comprehensive benefits package that includes: Medical, Dental & Vision Coverage - Coverage for eligible employees and family through CareFirst and VSP. Paid Time Off - PTO granted in accordance with contract requirements. Paid Holidays - 11 federal holidays observed annually. Disability & Life Insurance - Short-term/long-term disability, life insurance, and AD&D coverage included. 401(k) Retirement Plan - Competitive plan managed through Ameritas. Professional Training - Formal training provided as required, with additional learning opportunities based on role.

ASSOCIATE I- OFFICE CLERK REPORTS TO: PRINCIPAL OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 105 Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of a school secretary, assistant principal and/or principal. ESSENTIAL DUTIES: Attendance Clerk duties; Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records; serving as telephone operator and receptionist; assisting students and parents. ? Meets and screens visitors, answers telephone and processes mail; ? Maintains manual and computer registers, attendance and grade records and reports; ? Registers students, verifies data, answers questions, types schedules and prepares records; ? Signs students in and out, writes student passes; ? Processes withdrawing students, processes and forwards records; ? Prepares attendance records and student information for data entry; ? Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records; ? Processes and distributes mail; ? Sets up and maintains office filing systems; ? Assists with collection and accounting for fees; ? Posts attendance and student records to computer; ? Prepares and maintains payroll, leave and personnel files; ? Performs related tasks as required. JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS: Knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures; some knowledge of bookkeeping terminology, methods and procedures; general knowledge of business English, spelling and arithmetic; thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from high school. SPECIAL REQUIREMENTS: ? Background investigation ? Tuberculin skin test or screening results This in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any instructions and perform any other job related duties as assigned by supervisor. Portsmouth Public Schools (PPS) reserves the right to update, revise or change this job description and related duties at any time. PPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. PPS complies with applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence,compensation and training.

Job Description We are currently accepting applications for all general office positions including Leasing Agent, Resident Manager, Accounting/Bookkeeper. If you are an enthusiastic professional seeking a challenging opportunity with a dynamic company, we encourage you to apply. Ripley Heatwole Company offers career minded individuals a professional work environment that fosters one's desire for stability as well as possible growth potential. Additionally, full time employees are afforded a premier benefit package including: Health & Dental insurance Life & Short Term Disability insurance Vacation, Sick and Personal time Paid Holidays including the day after Thanksgiving and Christmas Eve 401(k) with a discretionary match Educational Assistance Excellent work environment

General Clerk II Reports To: Norfolk Site Supervisor Department/Location: Norfolk Regional Navy Center / Norfolk, VA Status: Regular / Full-time NewView's Mission: We empower individuals who are blind or have low vision, maximizing their opportunities for independence through all stages of life. NewView Values: Commitment to Empower Driven by Excellence Compassion is Key Leaders who Inspire Position Summary: Receive, sort, inspect, deliver and/or pick up mail, parcels and packages as required by site. Essential duties and responsibilities: Receive, sort, inspect, deliver and/or pick up mail, parcels, and packages as required by site. Process outbound mail. Capture, review and submit performance metrics and provide reports to supervision. Comply with the Quality Control Plan in the course of performing associated duties. Comply with the established SOP at each work site. Implement corrective measures as needed when issues/deviations from established performance standards are identified. Maintain logs and other pertinent documentation as required. Pull transaction summaries and furnish to the Mailroom Supervisor for required reports Inspect and clean government furnished equipment as required Qualifications (Minimum education, experience, training, licensure, certification): Demonstrated attention to detail and ability to take direction. Possess a valid driver's license and insurance (personnel may be assigned to mail delivery routes FISCN NDW Joint Base Anacostia Bolling only) *This requirement may be waived for candidates who are legally blind. Be able to lift sacks and parcels weighing up to seventy (70) pounds. Be in good physical condition with the ability to climb multiple flights of steps and stand or up to three hours at a time with short breaks. Must be able to operate a Personal computer. Must be able to work independently. Must be willing to submit for and successfully secure a Secret Clearance. Must follow all company policies and procedures including departmental safety policies. Performs all other duties as assigned. Legally Blind strongly encouraged to apply. Physical requirements of the job: Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Light Work. Please note: Under the AbilityOne Program, NewView Oklahoma gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. The information that is disclosed will remain confidential. Also, your decision not to disclose disability status will not have a negative impact in the hiring process. NewView Oklahoma is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.

Langley AFB AAI is actively recruiting an Advanced Office Clerk to perform at the AAI is actively recruiting an Advanced Office Clerk to perform at the 63rd Medical Group at Langley AFB operates one of the largest Air Force medical facilities in the Air Force, Joint Base Langley-Eustis Medical Center. Its primary mission is to maintain medical readiness for worldwide contingencies by providing quality, cost-effective health care for more than 417,000 enrollees, including almost 10,500 active-duty members Place of Performance: The work to be performed under this contract will be at 63rd Medical Group in the Emergency Department. Operational Hours: The schedule days and hours are as follows: Duty days are Monday through Friday, excluding holidays, for 8 hours daily with the possibility of a rotating shift of 0700-1600 approximately 5-10 times per month Dress and Appearance: It is the expectation of the employees to dress in a business attire of a casual. Responsibilities: A fully qualified typist (computer keyboard) with a minimum of 50 WPM is required. General medical ethics, telephone etiquette, and excellent communication and customer service skills. English language, correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence, reports, and transcribed material. Ability to communicate effectively, both orally and in writing. General office administrative and clerical skills to perform receptionist duties and answer telephones. Ability to use standard office equipment, such as computers, typewriters, copiers, fax machines, telephone systems, and office automation systems, to perform a substantial range of medical record maintenance support. Work Environment/Physical Requirements. The work can be sedentary. However, there may be some physical demands. Requirements include walking, standing, sitting, or bending. Must be able to carry 25-50 pounds and reach high shelving units with the assistance of step ladders to retrieve and file medical records. Answers main office phone line. Directs telephone calls to the appropriate section for assistance. Takes messages as required. Arrange and schedule medical appointments and determines patient eligibility for services. Determine patient eligibility, schedule appointments, relay general instructions to patients, or make referrals to other sections. Supports PCM by name processing for appointments and appropriate access to care timeframes during the allocation of standard appointment types. Maintains appointment schedules using government computer systems and standard protocols and procedures. Validates basic CHCS patient demographic information prior to booking appointments for patients. Make required updates. Maintains accurate and up-to-date patient schedules and logs. Utilized government computer system tools and standard protocols and procedures (detail codes, freezing slots, and TRICARE online usage) to facilitate maintenance of appointment slots, rescheduling options, or cancellation processing. Call patients as needed to schedule, reschedule, and/or cancel appointments. Promotes consult/referral specialty medical care within the MTF. Obtains updates and files medical records. Obtains documentation as requested by healthcare providers (test results or documentation not yet filed in records). Organizes and researches patient records, extracts needed information and reviews records for completeness, accuracy, and consistency within established guidelines. Initiates and locates patient medical records. Maintains medical records in accordance with prescribed directives. Conducts daily pull, delivery, and retrieval of patient records. Ensures arrival of medical records prior to appointment(s). Prepares reports regarding record statistics as necessary. Participates in records review as part of the facility's quality assurance program and in accordance with accreditation standards. Retiree medical records in accordance with regulatory procedures and guideline. Requirements: Education:High School diploma or General Educational Development (GED) equivalency. Basic medical terminology is required. Experience. At least one year in medical office scheduling, in an office setting, or at least one year in relevant experience UNIQUE MILITARY HEALTH CARE COMPUTER SYSTEMS/PROCEDURES: Armed Forces Health Longitudinal Technology Application (AHLTA). Composite Health Care Systems (CHCS) and/or MHS GENESIS. Defense Enrollment Eligibility Reporting System (DEERS). Military Filing System - by sponsor social security number, terminal digit order, color-coded and blocked filing system. Contents of a military medical record, layout, sections, family member prefix designation, forms used in MTF, and the medical record tracking procedures. About AAI AAI is focused on delivering outstanding services to the federal government. We have extensive experience in the fields of cyber security, development, IT infrastructure, supply chain management, and other professional services such as system design and continuous improvement. AAI is a VA CVE-certified Service-Disabled Veteran-Owned Small Business (SDVOSB), SBA-certified Economically Disadvantaged Woman Owned Small Business (EDWOSB), and a Woman Owned Small Business (WOSB) with offices in Hampton Roads Virginia, Montgomery, AL, Washington DC, and Atlanta. Our website is ********************** Our benefits include: Paid Federal Holidays Robust Healthcare and Dental Insurance Options 401a plan 401k plan Paid vacation and sick leave Continuing education assistance Short Term / Long Term Disability & Life Insurance Veterans are encouraged to apply AAI does not discriminate in employment opportunities, terms and conditions of employment, or practices on the basis of race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, or any characteristic protected by law. Pending guidance from the Safer Federal Workforce, employees may in the future be required to provide evidence of COVID-19 vaccination or request and receive approval for a medical or religious exemption

Job DescriptionDescription: The General Clerk II must have a working knowledge and understanding of Department of Defense and U.S. Navy accounting policies and procedures. This position requires experience working with Joint Federal Travel Regulations (JFTR) and travel orders. The General Clerk III will need to have excellent communication skills, be customer service oriented, and identify and resolve problems in a timely manner. Additionally, this person should be self-motivated and able to work as part of a team. JOB DUTIES: Type reports and other miscellaneous correspondence, open mail, perform data entry into the auditing system (PPTAS), batch and assemble claims packages for audits, and perform research using various systems. Field and respond to customer inquiries received via phone, fax, email, answering system or written correspondence. Maintain all case files, active and completed. Prepare and forward correspondence for un-collectables to Defense Finance and Accounting Service, notification correspondence to member, and/or requesting service members. Generate correspondence and follow up on issues with customers. Follow all standard operating procedures within the division and be diligent in safeguarding privacy act information of customers. Assist the Consolidated Personal Property Shipping Office with managing the aged invoice process by performing document research, extracting documentation from various systems, communicating with vendors, preparing invoices and assembled packets. Other duties as required by Contract or as assigned. Requirements: Must have active Secret Clearance A minimum of four (4) years administrative experience At least two (2) years in a Navy or Marine Corps environment preferred. Experience with Household Goods/Personal Property moves preferred Proficient in the use of a computer and printer, to include ability to conduct internet research. Proficient in the use of Microsoft Office Suite products such as Outlook, Word, and Excel

Job DescriptionDescription: Position Type: Full-Time, Non-Exempt Systems Application & Technologies, Inc. (SA-TECH) is a progressive and well-established Department of Defense (DoD) contractor specializing in Range operations and maintenance (O weapons testing; facilities management; aerial, ground and seaborne targets O technical, logistics and other engineering support; systems integration; electronics and communications maintenance services; and a growing cybersecurity business. We are highly focused and, among other efforts, currently operate a dozen active test and/or training ranges for the Army, Air Force and Navy. Our 34-year heritage is founded on supporting complex and diverse DoD programs and we've developed a standout reputation for providing the highest quality services, superior workmanship and cost-effective results while achieving complete customer satisfaction. SA-TECH supports a dynamic U.S. Navy Directorate specializing in design, research, development, testing, and evaluation of experimental watercraft for military clients. We provide full-spectrum Operations and Maintenance support of various combatant craft, patrol boats, Special Operations Forces platforms and coastal craft, ensuring performance and fleet readiness. Additionally, SA-TECH provides full-scale Government facility support to include operations management, Integrated Logistics Support (ILS), Environmental, Health, Safety, and Hazmat (EHS) program oversight, and administrative, material acquisitions, and financial support. We are currently seeking to hire a Purchasing Clerk (General Clerk III) for our facility at Naval Station Norfolk, VA. General duties include (but are not limited to): Research, quote, source, and procure parts, equipment, and subcontracted services on behalf of both the contractor and the government. Monitor transactions, document and maintain current status, and follow-up with vendors from the material quote through to the final invoice. Perform financial data entry functions. Perform miscellaneous office management and administrative duties. Provide status reports as requested to senior management and the customer. Chair bi-weekly meetings and brief material procurement department scope of work. Assist in visitor control and front desk reception. Work Conditions: May be required to work first shift (0700-1530) or second shift (0830-1700). Work will be performed in enclosed buildings and will include sitting, standing, walking, light lifting and reaching. Requirements: Education/Experience/Skills: High School Diploma or equivalent. 1-3 years' experience in administrative, data entry, and/or material acquisitions support role. Recent graduates encouraged to apply. Prior experience in purchasing, accounting, or project support specialist role preferred . Must be proficient in MS Office Software Suite to include Excel and Outlook. Requires attention to detail, diligent status documentation, and identification and escalation of potential issues or delays in procurement process. Must be self-motivated with excellent time-management skills Current Driver's License required; must be able to be insured through company's vehicle insurance policy while driving work/government/rental vehicles during working hours, and for the duration of employment. U.S. Citizenship required and you must be able to obtain a U.S. DoD Security Secret Clearance prior to start date and maintain a Secret clearance throughout employment. All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation. ________________________________________________________________________ Working at SA-TECH: As a highly regarded DoD employer, SA-TECH recognizes that our success is indicative of our team members' hard work and dedication towards a common goal… Supporting our Warfighters . Along with unparalleled stability, we have the ingredients for superior performance with a servant leadership mentality that provides an affirmation of purpose and value in a team-oriented positive work environment. As such, we provide a sense of family, competitive pay and employee benefits, along with a strong commitment to the professional development of our workforce and for providing broad career opportunities throughout the United States. SA-TECH provides employees with: Employee Recognition Above-Average Compensation Competitive Employee Benefits Continuous Training and Professional Development Ample Career Advancement Opportunities Benefits Offered: Medical, Dental, Vision Life Insurance Long-Term Disability 401(k) match Flexible Spending Accounts EAP Education Assistance Paid time off and Holidays Vacation and Sick Leave Other Important Information You Should Know: Expressing Interest: By applying to this posting, you are expressing interest in the advertised position but could be considered for other career opportunities within our company requiring similar skills and experience. Should a match be identified, you may be contacted for this as well as other openings, including future opportunities. Work Schedules: SA-TECH supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules are program-dependent and range from standard 40 hours over a five-day work week while others may be different. These alternate schedules are strictly program-dependent and provide employees with additional time away from the office and are in addition to our Paid Time off benefits. SA-TECH is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, disability, or protected Veteran status. SA-TECH participates in the United States Department of Homeland Security E-Verify system and will verify information and photo submitted through the E-Verify system to verify authorization to work within the U.S. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration. At SA-TECH, our priority is always maintaining an achievement- and opportunity-oriented work environment for all of our employees, coupled with a dedication to a healthy work-life balance. We are passionate about the professional development of our workforce. Continuously demonstrating our commitment to the values of quality, integrity, and excellence, our goal is to serve and empower today's - and tomorrow's - war fighters. With our employees as our priority, we provide diverse opportunities across the United States designed to propel, develop, and boost careers. Our flexible work schedules, competitive pay, and comprehensive benefits enable SA-TECH employees to live a healthy, fulfilling life at, and outside of, work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility. If this sounds like a culture you connect with, you're invited to apply for this position. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on SA-TECH Careers , and apply for roles that perhaps better align with your qualifications. All responses will be handled with strict confidentiality. _________________________________________________________________________________________________________________

Job Description Are you an organized professional who thrives in a fast-paced HVAC office environment? Energy Pro Heating & Cooling in Portsmouth, VA is seeking a full-time HVAC Office Coordinator to support daily operations and serve as a key point of contact for our clients and team. This position is designed for someone who values structure, professionalism, and purposeful work. If you're ready to play a vital role in keeping a growing HVAC company running efficiently, we invite you to apply today! As our HVAC Office Coordinator, you'll earn $20-$25 per hour. We're also proud to offer an excellent benefits package, including: PTO Uniforms Paid holidays Bonus structure Company parties 401(k) with company match Health and dental insurance Take-home company vehicle and gas card Continued education and job training Growth opportunities (we promote from within!) THE TYPE OF HVAC OFFICE COORDINATOR WE'RE LOOKING FOR We're searching for someone who can meet the following qualifications: Basic computer skills Excellent communication and organization skills Proficiency with basic office software and technology Ability to multitask and prioritize effectively Dependable, detail-oriented, and professional demeanor Keep reading to learn more about this administrative position! WHAT IT'S LIKE TO BE OUR HVAC OFFICE COORDINATOR This is a full-time administrative position, Monday through Friday, from 7:30 AM to 5:00 PM, with optional overtime available. In this administrative role, you'll serve as the central point of coordination, answering phones, responding to emails, and greeting clients while maintaining accurate, organized schedules. You'll manage appointments, maintain records, support daily office functions, and assist the team with data entry, reporting, and documentation. Your attention to detail ensures smooth operations, helping the entire team deliver reliable, professional service every day. ABOUT ENERGY PRO HEATING & COOLING With over 20 years of experience, Energy Pro Heating & Cooling is there to serve all our customers' residential HVAC repair, replacement, maintenance, and indoor air quality needs. We're fully dedicated to our customers and are continuously upping our game to stay competitive in an ever-evolving industry. As an employee, you'll enjoy numerous training opportunities, work in a supportive, family-like environment, and make a positive difference in the community. Want to join a team that will invest in your professional growth and personal well-being? Apply today! If you're ready to bring structure, professionalism, and reliability to a growing HVAC team, apply now! Our initial application process is quick, easy, and fully mobile‑friendly, making it simple to get started. Must have the ability to pass a background check and drug screening test. Job Posted by ApplicantPro

Title: NSU00330 - Administrative and Office Specialist III - College of Liberal Arts State Role Title: Administrative Assistant III Hiring Range: $44,259 Pay Band: 3 Agency Website: ******************** Recruitment Type: General Public - G Job Duties 1. Serves as receptionist for the Office of the Dean, e.g., greets visitors, answers phone, provides basic information, makes referrals as appropriate and provides outstanding customer service to students, alumni, faculty, staff and the general public. 2. Retrieves, sorts and distributes incoming mail. Provides daily delivery of outgoing mail. 3. Assist with the management of Sharepoint site for the College of Liberal Arts. 4. Serves as liaison between COLA and the Office of Information Technology with regard to Colleague and eVA issues, on an as needed basis. 5. Provides administrative office assistance in the preparation of confidential reports, programs, proposals, requisitions and general correspondence. 6. Enters and orders supplies, equipment, receive requisitions in eVa and Colleague upon the request of the Office Manager. 7. Assist with data collection for reports, and meetings and other documents as directed by the Office of the Dean in an accurate and timely manner. 8. Maintains electronic logs of all equipment trust requests, and along with the Office Manager, all electronic ledger for COLA equipment inventory for all COLA academic departments and WNSB Radio Station. 9. Direct and schedules the work of work-study students effectively and efficiently. 10. Oversees, and maintains Electronic Tickler filing system for seven academic departments, and WNSB, to accurately monitor incoming and outgoing documents to be signed by the Dean. 11. Ensures logistics are in order for specific conferences as requested by the Dean, Associate Dean, and Office Manager, prepares and maintains calendar of events for COLA. 12. Prepares, maintains, and revises faculty rosters, committee rosters, and enrollment rosters for COLA. 13. Compiles and maintains electronic copies of departmental submissions of enrollment verification rosters, change of grade request forms, SEM Waivers, HR1s and any other completed University/College forms needed for the College. Minimum Qualifications Considerable experience serving in an administrative support role. Working knowledge of academic office management practices and procedures to include greeting customers, answering the phone, and directing questions to the appropriate party. Excellent verbal and written communication, decision making, planning and organizational skills. Excellent computer skills, and proficiency in Microsoft Word, Excel, PowerPoint, eVa Colleague purchasing processes. High school diploma or GED, or equivalent combination of training and education that provides the requisite knowledge, skills, and abilities. Additional Considerations Bachelor's Degree from an accredited institution of higher learning or equivalent combination of training and education that provides the requisite knowledge, skills, and abilities. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Human Resources Phone: ************ Email: Email material not accepted In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The position is responsible for performing organizational functions and complex clerical office tasks for the Community Programs division of Human Services. General Tasks: Maintains personnel information and prepares payroll. Maintains departmental budget; assists with budget preparation and administration of expenditures. Compiles data and prepares routine and specialized reports. Assists in the coordination of special events in the community. Coordinates/maintains databases for the Division. Assists in the preparation, review and maintenance of Human Service grant requests. Maintains supply inventory Processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors. Processes grants to include budget journals Interacts with other departments, clients/customers and the public by telephone and in person. Coordinates training for the Division Assists clients with needed resources. Assists the Community Programs Administrator with special projects including budget preparation. Information technology point of contact. The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires any combination of education and experience equivalent to an associate's degree in word processing, secretarial skills, or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support. SPECIAL CERTIFICATIONS AND LICENSES : Depending on departmental operational requirements, may require valid driver's license and driving record in compliance with City Driving Standards . SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Preferred Qualifications Experience with all Microsoft products Ability to create and compile spreadsheets Experience in managing more than one office Experience with PeopleSoft and Kronos Work Schedule Monday-Friday 8:00 a.m. - 5:00 p.m. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Kaufman & Canoles is seeking an Administrative Clerk for its Newport News location. This is a full-time opportunity. RESPONSIBILITIES: Working hours are 8:30 - 5:30. Available to act as receptionist and serve as backup to the receptionist, assist in preparing for and setting up meetings. Operate standard office equipment, including personal computer, copier, scanner, and telephone. Review and sorts mail, organize copy room work by receiving, collecting, and logging requests, establishing and maintaining work priority. High volume copying, printing, scanning, binding, CD/DVD/USB production, creating electronic binders, including data entry for Excel spreadsheets. Effectively interact and communicate with attorneys, paralegals and clients. Assist in filing, closing files, creating legends, editing documents, entering time, and making copies. Act as point of contact for Facilities/HR with various tasks (to include cleaning). Observe strict confidentiality in all client and firm matters. Performs a variety of other administrative tasks as assigned. QUALIFICATIONS: Legal industry experience preferred. High school diploma or equivalent required. Exceptional written and oral communication skills. Excellent organizational skills, strong ability to multi-task and attention to detail. Demonstrate proactive approach to problem-solving with strong decision-making capability. Operational knowledge of standard office equipment including copier, scanner, and telephone. Proficient in MS Office, Excel, Outlook and PDF Docs or related PDF management software preferred. Ability to routinely lift, carry, push, pull, slide materials weighing up to 25 lbs.

Job DescriptionBenefits: Free food & snacks Health insurance Paid time off Training & development Opportunity for advancement Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees and customers, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Answer incoming phone calls from customers and property managers Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Create basic basic social media posts Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Outstanding communication and understanding of excellent customer service

←Back to all jobs at All American Home Care LLC Home Care Branch Administrator All American Home Care LLC is an EEO Employer - M/F/Disability/Protected Veteran Status All American Home Care is expanding into Virginia, and we are looking for a Branch Manager who can lead operations with discipline, structure, and accountability. This position demands a leader who understands home care, moves with urgency, and executes with precision. Position Summary The Part-Time Branch Manager oversees daily operations of the Virginia location, ensuring regulatory compliance, operational efficiency, and high-quality service delivery. The role manages staff performance, caregiver coordination, scheduling oversight, and client satisfaction while supporting branch growth and operational stability. Key Responsibilities Oversee daily branch operations and maintain a structured workflow. Ensure full compliance with Virginia home care regulations, documentation standards, and state requirements. Supervise office staff and caregivers, including onboarding, training, and performance monitoring. Resolve client issues, service concerns, and escalations promptly and professionally. Maintain accuracy of EVV-related tasks and visit verification systems as applicable. Monitor operational metrics, including staffing coverage, client retention, and documentation accuracy. Strengthen relationships with referral partners, community agencies, and service coordinators. Conduct field visits when necessary to evaluate service quality and care plan adherence. Support executive leadership with branch-level strategy and operational improvements. Required Qualifications Bachelor's degree in Business, Healthcare Administration, Human Services, or a related field. Minimum 2 years of leadership experience in Home Care, Home Health, or healthcare administration. Knowledge of Virginia home care requirements or ability to quickly master state regulations. Demonstrated experience supervising staff and maintaining operational standards. Strong communication, decision-making, and problem-solving abilities. Preferred Qualifications Experience managing or opening a new home care branch or service location. Familiarity with EVV systems, Medicaid/MCO processes, and caregiver staffing operations. Bilingual (Spanish/English) preferred but not required. Schedule & Compensation Part-Time Position Competitive compensation aligned with experience Potential for expansion to full-time as the branch grows Opportunities for advancement based on performance All American Home Care is a rapidly growing agency committed to delivering dependable, high-quality care across multiple regions. The organization operates with a focus on compliance, excellence, and strong operational standards. Application Process Interested candidates may submit a resume directly through Indeed. Qualified applicants will be contacted for the next steps in the hiring process. Please visit our careers page to see more job opportunities.

Job DescriptionOur company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator's role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Office Administrator Responsibilities: Welcoming visitors and directing them to the relevant office/personnel. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the company's operations. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Performing other relevant duties when needed. Office Administrator Requirements: High school diploma or a bachelor's degree in business, administration, or a related field. 2 or more years' office administration experience. Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access). Comfortable handling confidential information. Multi-tasking and time-management skills, with the ability to prioritize tasks.

At Clancy & Theys Construction Company, we believe that people are the foundation of every great project, guided by our core values of Safety, Stewardship, Passion, and Collaboration. We are seeking a detail-oriented and proactive Office Administrator to join our Newport News, Virginia office. This position is critical in maintaining smooth daily operations, supporting project and office staff, and ensuring that administrative, accounting, and fleet management processes run efficiently and professionally. The ideal candidate will thrive in a dynamic environment, demonstrate initiative, and embody The Clancy Way by fostering collaboration, maintaining high standards of excellence, and supporting a positive, team-oriented workplace. Principal Duties and Responsibilities Reception & General Office Support: Serve as the first point of contact for visitors, clients, and vendors. Manage incoming calls, correspondence, and office communications professionally. Coordinate scheduling, meeting room setups, and company events. Administrative & Project Support: Provide administrative assistance to project management teams, including document preparation, data entry, and recordkeeping. Assist with scheduling meetings, preparing agendas, and arranging conference calls or client visits. Maintain office files and electronic records according to company standards and confidentiality policies. Accounting Support: Assist with processing invoices and pay applications. Support basic accounting functions such as purchase orders, vendor documentation, and financial record organization. Fleet Management: Track, maintain, and coordinate company vehicles and equipment. Maintain fleet records and documentation for accountability and reporting purposes. Collaborate with other administrative and project team members to ensure consistent communication and workflow. Handle sensitive and confidential project and business information with discretion. Qualifications/Skills and Knowledge Requirements Minimum 5 years of administrative experience, preferably in construction, engineering, or professional services. Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software applications. Excellent written and verbal communication skills with strong attention to detail and accuracy. High level of interpersonal skills to handle sensitive and confidential situations with tact and diplomacy. Strong organizational and time management abilities, with the capacity to prioritize multiple responsibilities and meet deadlines. Experience or willingness to manage basic accounting functions and company fleet coordination. Professional demeanor, positive attitude, and strong problem-solving abilities. Ability to work both independently and as part of a team in a fast-paced environment. Valid driver's license in good standing. Build Your Career The Clancy Way At Clancy & Theys, we build more than projects - we build people, opportunity, and community. Our commitment to Safety, Stewardship, Passion, and Collaboration shapes every aspect of how we work together. We offer: Competitive salary and comprehensive benefits package Health, dental, and vision insurance Paid time off and holidays Opportunities for professional growth and development A supportive, team-oriented environment where your contributions make a difference Apply today and join a company where excellence, integrity, and collaboration are at the core of everything we do. *Direct applicants only; no third-party submissions.*

FLSA Status: Exempt Pay: Based on School Board Approved Salary Schedule Provides substitute Administrative Assistant, Attendance, and Receptionist coverage for schools and Central Office.

Position Type: Full-Time, Non-Exempt Systems Application & Technologies, Inc. (SA-TECH) is a progressive and well-established Department of Defense (DoD) contractor specializing in Range operations and maintenance (O&M); weapons testing; facilities management; aerial, ground and seaborne targets O&M; technical, logistics and other engineering support; systems integration; electronics and communications maintenance services; and a growing cybersecurity business. We are highly focused and, among other efforts, currently operate a dozen active test and/or training ranges for the Army, Air Force and Navy. Our 34-year heritage is founded on supporting complex and diverse DoD programs and we've developed a standout reputation for providing the highest quality services, superior workmanship and cost-effective results while achieving complete customer satisfaction. SA-TECH supports a dynamic U.S. Navy Directorate specializing in design, research, development, testing, and evaluation of experimental watercraft for military clients. We provide full-spectrum Operations and Maintenance support of various combatant craft, patrol boats, Special Operations Forces platforms and coastal craft, ensuring performance and fleet readiness. Additionally, SA-TECH provides full-scale Government facility support to include operations management, Integrated Logistics Support (ILS), Environmental, Health, Safety, and Hazmat (EHS) program oversight, and administrative, material acquisitions, and financial support. We are currently seeking to hire a Purchasing Clerk (General Clerk III) for our facility at Naval Station Norfolk, VA. General duties include (but are not limited to): Research, quote, source, and procure parts, equipment, and subcontracted services on behalf of both the contractor and the government. Monitor transactions, document and maintain current status, and follow-up with vendors from the material quote through to the final invoice. Perform financial data entry functions. Perform miscellaneous office management and administrative duties. Provide status reports as requested to senior management and the customer. Chair bi-weekly meetings and brief material procurement department scope of work. Assist in visitor control and front desk reception. Work Conditions: May be required to work first shift (0700-1530) or second shift (0830-1700). Work will be performed in enclosed buildings and will include sitting, standing, walking, light lifting and reaching. Requirements Education/Experience/Skills: High School Diploma or equivalent. 1-3 years' experience in administrative, data entry, and/or material acquisitions support role. Recent graduates encouraged to apply. Prior experience in purchasing, accounting, or project support specialist role preferred . Must be proficient in MS Office Software Suite to include Excel and Outlook. Requires attention to detail, diligent status documentation, and identification and escalation of potential issues or delays in procurement process. Must be self-motivated with excellent time-management skills Current Driver's License required; must be able to be insured through company's vehicle insurance policy while driving work/government/rental vehicles during working hours, and for the duration of employment. U.S. Citizenship required and you must be able to obtain a U.S. DoD Security Secret Clearance prior to start date and maintain a Secret clearance throughout employment. All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation. ________________________________________________________________________ Working at SA-TECH: As a highly regarded DoD employer, SA-TECH recognizes that our success is indicative of our team members' hard work and dedication towards a common goal… Supporting our Warfighters . Along with unparalleled stability, we have the ingredients for superior performance with a servant leadership mentality that provides an affirmation of purpose and value in a team-oriented positive work environment. As such, we provide a sense of family, competitive pay and employee benefits, along with a strong commitment to the professional development of our workforce and for providing broad career opportunities throughout the United States. SA-TECH provides employees with: Employee Recognition Above-Average Compensation Competitive Employee Benefits Continuous Training and Professional Development Ample Career Advancement Opportunities Benefits Offered: Medical, Dental, Vision Life Insurance Long-Term Disability 401(k) match Flexible Spending Accounts EAP Education Assistance Paid time off and Holidays Vacation and Sick Leave Other Important Information You Should Know: Expressing Interest: By applying to this posting, you are expressing interest in the advertised position but could be considered for other career opportunities within our company requiring similar skills and experience. Should a match be identified, you may be contacted for this as well as other openings, including future opportunities. Work Schedules: SA-TECH supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules are program-dependent and range from standard 40 hours over a five-day work week while others may be different. These alternate schedules are strictly program-dependent and provide employees with additional time away from the office and are in addition to our Paid Time off benefits. SA-TECH is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, disability, or protected Veteran status. SA-TECH participates in the United States Department of Homeland Security E-Verify system and will verify information and photo submitted through the E-Verify system to verify authorization to work within the U.S. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration. At SA-TECH, our priority is always maintaining an achievement- and opportunity-oriented work environment for all of our employees, coupled with a dedication to a healthy work-life balance. We are passionate about the professional development of our workforce. Continuously demonstrating our commitment to the values of quality, integrity, and excellence, our goal is to serve and empower today's - and tomorrow's - war fighters. With our employees as our priority, we provide diverse opportunities across the United States designed to propel, develop, and boost careers. Our flexible work schedules, competitive pay, and comprehensive benefits enable SA-TECH employees to live a healthy, fulfilling life at, and outside of, work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility. If this sounds like a culture you connect with, you're invited to apply for this position. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on SA-TECH Careers , and apply for roles that perhaps better align with your qualifications. All responses will be handled with strict confidentiality. _________________________________________________________________________________________________________________

Title: 00399 - Admin Office Specialist State Role Title: Admin and Office Spec III Hiring Range: $29,772 - $32,675 Pay Band: 3 Recruitment Type: General Public - G Job Duties Norfolk State University's Parking Office invites applicants for the position of Administrative & Office Specialist Ill. The Administrative & Office Specialist I will perform a variety of complex administrative and technical duties to include: 1. Processing citation payments and payment demand letters. 2. Issue parking passes. 3. Handles complaints regarding parking tickets in person or via telephone. 4. Accurately records information in the T2 Flex system. 5. Organize group and special parking request and coordinates with the parking supervisor to ensure the necessary procedures have been implemented, 6. Working under all weather conditions; stand, walk and lift 10Ibs. 7, Working rotating shifts to include day, night, weekends and some holidays. 8. Entering and retrieving information pertaining to vehicle registration, identification and status, using the hand-held computer system to write citation. 9. Working all special events. 10. Assist with special events to include planning and coordinating placement of cones and reserve spaces for large or small events, daily and on weekends. 11. Assist the Ticket Writers when staff shortage accrues. 12, Work the Gates when needed. 13, Mandatory overtime for special events. Minimum Qualifications 1. Demonstrated experience in keyboarding. 2. Demonstrated ability to interpret policies and procedures. 3. Good commando the English language and the ability to use good discretion and sound judgement when handling a situation. 4, Considerable experience with computers. 5. Demonstrated clerical skills. 6, Demonstrated ability to work under all weather conditions; stand, walk and lift 10 tbs. 7. Demonstrated ability to work rotating shifts to include day, night, weekends and some holidays. 8. Demonstrated ability to enter and retrieve information pertaining to vehicle registration, identification and status, using the hand-held computer system to write citation. 9. High school! diploma or General Education Development (GED) equivalency diploma. 10. Must have a valid driver's license and a good driving record. 11. The ability to work the front desk to include answering the phone and writing parking passes. 12. Good computer skills required and the use of Microsoft office. 13. Excellent oral and written communication skills. 14. The ability to work independently and take the appropriate action with minimum supervision Additional Considerations N/A Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. You will be provided a confirmation of receipt when your application and/or résumé Is submitted successfully. Please refer to “Your Application "in your account to check the status of your application for this position. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé, RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form -9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. EEO Statement NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Norfolk State University Phone: ************ Email: Email material not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.