Office Clerk Jobs in Redding, CA

Litigation Secretary Ranking: AmLaw100 Onsite Logistics: Hybrid Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $105,000 + OT and Bonus Job Description: Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required

A prestigious law firm is seeking a Litigation Legal Secretary to provide high-level support to attorneys and ensure seamless case management. This role is ideal for a detail-oriented and proactive professional who thrives in a collaborative, fast-paced environment. What You'll Do: ✔ Maintain a strong physical presence to foster collaboration and efficiency ✔ Prepare, proofread, and redline complex legal documents and correspondence ✔ E-file pleadings in accordance with local and judge-specific rules ✔ Manage client materials using a document management system ✔ Oversee billing, expense processing, and matter management ✔ Assist attorneys with scheduling, client presentations, and administrative functions ✔ Coordinate with firm-wide departments to ensure smooth workflow ✔ Work overtime as needed and adapt to a variety of legal projects What You Bring: ✅ 3-5 years of litigation legal secretarial or related experience ✅ Strong knowledge of court procedures, filings, and litigation best practices ✅ Advanced proficiency in MS Office (Word, Outlook, Excel, PowerPoint) ✅ Experience with document management and legal billing systems ✅ Exceptional organizational, communication, and multitasking skills ✅ Ability to work independently, meet deadlines, and handle confidential matters Why Join? 💼 Work in a respected, collaborative law firm environment 📈 Gain exposure to high-profile litigation cases ⏳ Opportunity to expand your skills and career growth This is a full-time, in-office role for a self-motivated professional ready to contribute to a dynamic legal team.

Well-known law firm in San Francisco is seeking an experienced legal secretary to support a busy litigation practice. This role provides secretarial and administrative support to multiple attorneys, ensuring high-quality legal service delivery. Responsibilities include document preparation, calendar and file management, timekeeping, travel coordination, billing support, and handling client communications. Key Responsibilities: Create, format, and revise legal documents and prepare state and federal court efilings Manage daily correspondence and incoming mail, ensuring timely processing and appropriate routing Coordinate complex calendars, tracking deadlines, appointments, and client meetings with precision Maintain and organize both digital and physical filing systems in line with firm protocols Handle time entry, reimbursements, and client billing support with attention to detail and deadlines Serve as a point of contact for clients and visitors; field calls and inquiries with professionalism Arrange attorney travel and logistics, including preparing detailed itineraries and managing related expenses Support internal events, client seminars, and administrative initiatives as needed Qualifications: 3-5+ years of litigation experience providing administrative support in a law firm Advanced knowledge of legal procedures, terminology, and document production Proficient in Microsoft Office Suite and legal support tools Exceptional communication skills and a sharp eye for grammar and detail Self-motivated with strong organizational skills and the ability to manage competing priorities Demonstrates leadership, reliability, and a proactive mindset in a fast-paced legal setting Qualified applicants should send their resumes to Norah at *************************. We look forward to contacting candidates who are a potential fit.

Putterman Law, APC is growing! Join our boutique law firm with offices in California and Texas and attorneys who bring extensive experience from large firm and in-house settings. We provide legal support to businesses and individuals with corporate matters, transactions, advice and counsel, and dispute resolution. Our litigation practice includes handling disputes involving business and commercial, real estate and landlord-tenant, labor and employment, and trade secrets. We also support construction professionals with a comprehensive suite of services, from contract review to dispute resolution. Role Description This is a full-time on-site role for a Litigation Secretary located in Newport Beach, CA. The Litigation Secretary will handle day-to-day tasks such as legal document preparation, maintaining legal and court calendars, supporting attorneys in litigation processes, filing and serving legal documents, and interacting with courts and clients. Qualifications Minimum 3 years as a litigation secretary in a law firm Expertise in legal document preparation Proficiency in calendaring and court-related tasks Strong organizational and multitasking abilities Excellent written and verbal communication skills Familiarity with legal procedures and court systems Ability to work independently and manage deadlines Experience with Clio is a plus

Current Resume Letter of Interest 3 References At Least 1 Letter of Recommendation Pass Pre-Employment Physical Valid California Class C Driver's License Background Check Requirements / Qualifications Join Our Team as a Secretary/Receptionist! Are you a friendly, organized, and detail-oriented professional looking for a rewarding career in education? The Trinity County Office of Education is seeking a full-time Secretary/Receptionist to be the welcoming face of our office! In this role, you'll provide essential administrative support, greet visitors with a warm smile, and help keep our office running smoothly. If you thrive in a dynamic environment, enjoy assisting others, and have strong communication and organizational skills, we'd love to hear from you! Join us in making a difference in education and our community. Apply today and become an integral part of our team! View For more information about this position, go to the pdf file here *************************************************************************** Description***********1094755.pdf

Dignity Health Medical Foundation established in 1993 is a California nonprofit public benefit corporation with care centers throughout California. Dignity Health Medical Foundation is an affiliate of Dignity Health - one of the largest health systems in the nation - with hospitals and care centers in California Arizona and Nevada. Today Dignity Health Medical Foundation works hand-in-hand with physicians and providers throughout California to provide comprehensive health care services to the many communities we serve. As Dignity Health Medical Foundation continues to grow and establish new premier care centers we provide increasing support and investment in the latest technologies finest physicians and state-of-the-art medical facilities. We strive to create purposeful work settings where staff can provide great care while advancing in knowledge and experience through challenging work assignments and stimulating relationships. Our staff is well-trained and highly skilled qualities that are vital to maintaining excellence in care and service. Dignity Health Medical Group - North State a service of Dignity Health Medical Foundation is a multi-specialty clinic with eleven locations in Redding and Red Bluff. Along with our local affiliated Dignity Health hospitals (Mercy Medical Center - Mt. Shasta Mercy Medical Center - Redding and St. Elizabeth Community Hospital) we offer an integrated care delivery system that provides high quality compassionate care in family medicine internal medicine OB/GYN cardiology neuro-interventional general surgery endovascular surgery endocrinology ENT colorectal surgery thoracic surgery and orthopedic surgery including general total joints and spine. One Community. One Mission. One California Responsibilities The Radiologic/Mammography Technologist position is responsible for knowing his/her professional scope of practice as defined by the California Business and Professional Code and for satisfactorily completing the Dignity Health Medical Foundation orientation period that includes demonstrating skills and behaviors that meet a fully competent level of performance. Radiologic/Mammography Technologists maintain a clean organized and safe environment and perform patient care services that support the physician / provider's practice under the supervision of the radiologists other licensed staff and Management. This includes assisting in prepping patients for Radiologic/Mammography examinations relaying instructions from the radiologist to a patient or authorized person and collecting patient data documenting patient concerns patient messages and care provided to the patient in the patient's medical record for the radiologist review and performing diagnostic medical imaging. May be required to work in other modalities with appropriate licensure. May be required to occasionally work at other locations within the Greater Sacramento Area as needed. Qualifications Minimum Qualifications: * Satisfactory completion of a formal AMA school of Radiololgic Technology or equivalent to an AMA Technologic program. Completion of 40 hours of structured education in Mammography. * High School diploma or equivalent. * Certification by the California Registry of Radiologic Technologists (CRT) * AHA BLS * Excellent interpersonal, organizational, and customer service skills are essential. Demonstrated knowledge of anatomy and physiology for imaging, proper operation of and care of radiology diagnostic equipment, and radiation safety is required. Preferred Qualifications: * One (1) year experience as a Radiologic/Mammography Technologist is preferred. * Six (6) months experience in an out patient environment is preferred. * RTR * Medical terminology and familiarity with an electronic practice management system and PACS is preferred.

This is an exciting opportunity to join our team at the California Department of Veterans Affairs (CalVet). We advocate with purpose and passion every day for our state's veterans and their families and connect them to their earned benefits. We offer a range of services, from our network of award-winning veterans' homes to our innovative home loans program. Additionally, we provide special statewide benefits and veteran outreach services. CalVet provides our staff with a wide range of fulfilling and enriching growth opportunities in skilled trades, healthcare, administrative and professional fields, and beyond. We actively cultivate an inclusive atmosphere that embraces individuals from diverse backgrounds, cultures, and life journeys, empowering them to excel and flourish. We enthusiastically welcome your distinctive contributions to our organization and the meaningful work we undertake. This position is located in the Procurement Department of the Veterans Home of California - Redding and will provide assistance to the facility in the purchasing of goods and services. This assistance will be in the form of filing, typing, using a personal computer, faxing, placing and answering telephone calls and providing support to the Purchasing and Contracts Department. Responsibilities also include collecting data, compiling purchasing, budget and quality assurance reports and scheduling Automotive Equipment Operator's daily transportation routes. Apply today to join our team! Visit our website at ***************** to learn more about us. Please note: You will need to take and pass an examination for Office Technician (Typing) to establish list eligibility prior to job offer. Please visit *********************************************************** for more information. Veterans are encouraged to utilize the state's Veterans Preference Program. A typing certificate is required. The Department of Veterans Affairs does not provide testing for typing certificates. For information on where you can obtain an acceptable typing certificate, please visit: ************************************************************************* If you previously applied for this position, you do not need to reapply. You will find additional information about the job in the Duty Statement. Working Conditions Employees of CalVet will be required to follow state or county public health guidelines and requirements enacted in accordance with infectious disease prevention and control. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * OFFICE TECHNICIAN (TYPING) Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-455480 Position #(s): 578-116-1139-001 Working Title: OFFICE TECHNICIAN (TYPING) Classification: OFFICE TECHNICIAN (TYPING) $3,717.00 - $4,654.00 A # of Positions: 1 Work Location: Shasta County Telework: In Office Job Type: Permanent, Full Time Facility: VHC-R Human Resources Work Shift: 0800 - 1630 Work Week: Monday - Friday Department Information The California Department of Veterans Affairs (CalVet) works to serve California veterans and their families. With nearly 1.6 million veterans living in the State, CalVet strives to ensure that its veterans of every era and their families get the state and federal benefits and services they have earned and deserve as a result of selfless and honorable military service. CalVet strives to serve veterans and their families with dignity and compassion and to help them achieve their highest quality of life. Department Website: https://***************** Special Requirements * The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. Veterans may qualify for a CalVet Veterans Hiring Preference. Military service must be included in the Employment History section of the Employment Applications (STD. 678). The application package must include documentation of discharge, appropriate to the branch of service. The documentation must reflect a discharge/release under conditions other than dishonorable. If the candidate fails to include this information then the CalVet Veterans Hiring Preference shall not be granted in the recruitment. Successful completion of a live scan and a pre-employment physical (including drug testing for certain civil service classifications) will be required. Application Instructions Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: Until Filled Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Veterans Affairs VHC-R Human Resources Attn: Human Resources 3400 Knighton Road Redding, CA 96002 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Veterans Affairs VHC-R Human Resources Human Resources 3400 Knighton Road Redding, CA 96002 08:00 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits The website below is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. Please review this information prior to accepting employment. ******************************************************************************************** The Veterans Home of California - Redding is located in Northern California, just south of Shasta Lake, nestled between the Cascades and the Trinity Alps. With its natural beauty and abundance of recreational opportunities, Redding combines the ambiance of a small town with the amenities of a large city. Our facility offers free parking. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: https://***************** Human Resources Contact: Christel Hartman ************** ****************************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Office ************** ***************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions When submitting your State Application (STD. 678) please note position # 578-116-1139-001, Job Control # 455480, and the basis of your eligibility (e.g., list appointment, transfer, SROA, Surplus, Re-employment, Reinstatement, Training and Development, and/or TAU) in the "Examination(s) or Job Title(s), For Which You Are Applying" section on the STD. 678. Please remove any confidential information (e.g., social security number, date of birth, etc.) as well as any information regarding your LEAP eligibility and/or exam scores from your documents prior to submission. A complete application package includes: a STD. 678, and Typing Certificate. If your eligibility requires that you meet the Minimum Qualifications of the class and you qualify under pattern requiring education, then the selected candidate will be required to provide college transcripts prior to appointment. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

St. Elizabeth Community Hospital provides state-of-the-art health care to the North State communities. This award-winning facility is a member of the Dignity Health system of health care providers and is a not-for-profit medical center. Located in picturesque Tehama County St. Elizabeth offers 76 licensed beds a trauma level III emergency department comprehensive surgical services and a progressive Family Birth Center. St. Elizabeth Community Hospital has earned a Grade "A" from The Leapfrog Group for quality and safety for six consecutive award periods and has built a reputation for excellence in orthopedics family-centered maternity care and emergency services. St. Elizabeth is a sister facility to Mercy Medical Center Redding and Mercy Medical Center Mt. Shasta and is committed to providing the highest quality compassionate care available. For more information visit here (************************************************************************ ************************************************************************ One Community. One Mission. One California (********************************** QgPZ6ZWZM60TPV) **Responsibilities** **Position Summary:** Incumbent answers all incoming telephone calls in a helpful professional manner. Incumbent ensures that all surgeries and appointments for Perioperative Services are scheduled appropriately while assuring timeliness of the appointment. In addition the incumbent will provide scheduling services and preparation instructions to the patient or doctors office. Incumbent ensures appropriate equipment for each procedure is available and distributes surgical and ancillary schedules as appropriate. **Qualifications** **Minimum Qualifications:** + Recent electronic hospital scheduling experience required + Working knowledge of Medical Terminology and scheduling software required + Working knowledge of Microsoft Office suite and minimum typing speed of 60 WPM required **Preferred Qualifications:** + Associates degree in related field preferred **Pay Range** $29.36 - $33.33 /hour We are an equal opportunity/affirmative action employer.

St. Elizabeth Community Hospital provides state-of-the-art health care to the North State communities. This award-winning facility is a member of the Dignity Health system of health care providers and is a not-for-profit medical center. Located in picturesque Tehama County St. Elizabeth offers 76 licensed beds a trauma level III emergency department comprehensive surgical services and a progressive Family Birth Center. St. Elizabeth Community Hospital has earned a Grade "A" from The Leapfrog Group for quality and safety for six consecutive award periods and has built a reputation for excellence in orthopedics family-centered maternity care and emergency services. St. Elizabeth is a sister facility to Mercy Medical Center Redding and Mercy Medical Center Mt. Shasta and is committed to providing the highest quality compassionate care available. For more information visit here ************************************************************************ One Community. One Mission. One California Responsibilities Position Summary: Incumbent answers all incoming telephone calls in a helpful professional manner. Incumbent ensures that all surgeries and appointments for Perioperative Services are scheduled appropriately while assuring timeliness of the appointment. In addition the incumbent will provide scheduling services and preparation instructions to the patient or doctors office. Incumbent ensures appropriate equipment for each procedure is available and distributes surgical and ancillary schedules as appropriate. Qualifications Minimum Qualifications: Recent electronic hospital scheduling experience required Working knowledge of Medical Terminology and scheduling software required Working knowledge of Microsoft Office suite and minimum typing speed of 60 WPM required Preferred Qualifications: Associates degree in related field preferred

Trinity County Office Of Education See attachment on original job posting Current ResumeLetter of Interest3 ReferencesAt Least 1 Letter of RecommendationPass Pre-Employment PhysicalValid California Class C Driver's LicenseBackground Check Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting.

🏥 We're Hiring: Full-Time Receptionist Facility Type: Skilled Nursing Facility Schedule: Full-Time Monday-Friday Compensation: Competitive hourly rate + benefits 💼 Join Our Caring Team Are you an organized, friendly, and dependable professional who enjoys helping others? Our skilled nursing facility is looking for a Full-Time Receptionist to be the welcoming face of our community. In this vital role, you'll greet families, support staff, and ensure smooth daily operations that help our residents receive the highest level of care. 🛠️ Key Responsibilities: Warmly greet visitors, residents, and team members Answer and direct incoming phone calls with professionalism Assist families and guests with check-in procedures Manage mail, deliveries, and incoming correspondence Perform administrative support tasks including filing, data entry, and scheduling Maintain confidentiality and comply with HIPAA and facility policies Keep the reception and lobby areas clean, welcoming, and organized ✅ Qualifications: High school diploma or equivalent required Experience in a receptionist or administrative role, preferably in a healthcare setting Excellent verbal and written communication skills Strong customer service and interpersonal abilities Proficient in basic computer applications (Microsoft Office, email systems) Professional demeanor and a compassionate attitude 🎁 What We Offer: Competitive pay Health, dental, and vision insurance Paid time off Supportive team culture and positive work environment Opportunities for career growth within the healthcare field 📧 Apply Today!

Litigation Secretary Ranking: AmLaw100 Onsite Logistics: Hybrid Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $105,000 + OT and Bonus Job Description: Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required

Respected and established non-profit has an immediate need for a Litigation Secretary with 1-5+ years of experience to join their team in Santa Monica. The Litigation Secretary will be responsible for providing administrative support and assistance to the team. The ideal candidate will have excellent communication skills, be detail-oriented, and possess a strong understanding of litigation processes. If you are passionate about helping people and making a difference for underserved communities, this is the role for you! Responsibilities: Engage in basic communication and correspondence with clients. Maintain both electronic and physical case files. Prepare and proofread simple court forms, proof service, table of authorities/table of contents, etc. E-file documents with the courts and calendar deadlines. Coordinate for depositions including scheduling court reporters and preparing conference room. Assist with intakes when needed. Perform administrative tasks such as processing incoming/outgoing mail, document copying, scanning, saving files, and filing. Requirements: Familiarity with Los Angeles Superior Court procedures, with a preference for experience in Family Law and Civil matters. Proficiency in Microsoft programs and Adobe Acrobat. Bilingual proficiency in Spanish and English is required. Additional Details: This is a temporary position anticipated to last 6 - 8 months with the potential to be converted Hours: 9:00 AM - 5:00 PM with a 1-hour lunch break (7-hour workday) Parking: The firm will cover parking expenses Compensation: $24 - $28/hour depending on experience Please submit your resume in Word or PDF format today for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A prestigious law firm is seeking a Litigation Legal Secretary to provide high-level support to attorneys and ensure seamless case management. This role is ideal for a detail-oriented and proactive professional who thrives in a collaborative, fast-paced environment. What You'll Do: ✔ Maintain a strong physical presence to foster collaboration and efficiency ✔ Prepare, proofread, and redline complex legal documents and correspondence ✔ E-file pleadings in accordance with local and judge-specific rules ✔ Manage client materials using a document management system ✔ Oversee billing, expense processing, and matter management ✔ Assist attorneys with scheduling, client presentations, and administrative functions ✔ Coordinate with firm-wide departments to ensure smooth workflow ✔ Work overtime as needed and adapt to a variety of legal projects What You Bring: ✅ 3-5 years of litigation legal secretarial or related experience ✅ Strong knowledge of court procedures, filings, and litigation best practices ✅ Advanced proficiency in MS Office (Word, Outlook, Excel, PowerPoint) ✅ Experience with document management and legal billing systems ✅ Exceptional organizational, communication, and multitasking skills ✅ Ability to work independently, meet deadlines, and handle confidential matters Why Join? 💼 Work in a respected, collaborative law firm environment 📈 Gain exposure to high-profile litigation cases ⏳ Opportunity to expand your skills and career growth This is a full-time, in-office role for a self-motivated professional ready to contribute to a dynamic legal team.

Well-known law firm in San Francisco is seeking an experienced legal secretary to support a busy litigation practice. This role provides secretarial and administrative support to multiple attorneys, ensuring high-quality legal service delivery. Responsibilities include document preparation, calendar and file management, timekeeping, travel coordination, billing support, and handling client communications. Key Responsibilities: Create, format, and revise legal documents and prepare state and federal court efilings Manage daily correspondence and incoming mail, ensuring timely processing and appropriate routing Coordinate complex calendars, tracking deadlines, appointments, and client meetings with precision Maintain and organize both digital and physical filing systems in line with firm protocols Handle time entry, reimbursements, and client billing support with attention to detail and deadlines Serve as a point of contact for clients and visitors; field calls and inquiries with professionalism Arrange attorney travel and logistics, including preparing detailed itineraries and managing related expenses Support internal events, client seminars, and administrative initiatives as needed Qualifications: 3-5+ years of litigation experience providing administrative support in a law firm Advanced knowledge of legal procedures, terminology, and document production Proficient in Microsoft Office Suite and legal support tools Exceptional communication skills and a sharp eye for grammar and detail Self-motivated with strong organizational skills and the ability to manage competing priorities Demonstrates leadership, reliability, and a proactive mindset in a fast-paced legal setting Qualified applicants should send their resumes to Norah at *************************. We look forward to contacting candidates who are a potential fit.

Litigation Secretary Ranking: AmLaw100 Onsite Logistics: Hybrid Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $105,000 + OT and Bonus Job Description: Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required

⚖️ Litigation Legal Secretary | $44.80-$60/hr | Hybrid Schedule | Palo Alto ⚖️ Looking for a challenging and rewarding legal support role with an international law firm? This Litigation Legal Secretary position could be your next career move! We're working with a prestigious, full-service global law firm to find a detail-oriented, highly organized individual to support their litigation team. Enjoy a hybrid schedule, a supportive team environment, and the opportunity to work with top-tier attorneys on high-stakes cases. This full-time, non-exempt position is based in San Francisco and comes with competitive compensation and excellent benefits. 📋 What You'll Be Doing: You'll be an essential support resource for a team of skilled attorneys, helping them with all aspects of litigation, from document preparation to scheduling. Your day-to-day will include: Drafting and finalizing pleadings, discovery requests, and responses for court filing and service Formatting legal documents for filing and service with various courts Creating and preparing hearing, deposition, and case binders Managing electronic files, databases, and correspondence-organization is key! Scheduling and coordinating meetings, appointments, and travel arrangements for attorneys Handling incoming and outgoing correspondence (mail, emails, faxes, FedEx, etc.) with attention to detail Preparing proformas, handling time entry, and expense reports via Chrome River and AMEX reconciliation Assisting with e-filing in federal and state courts Managing a wide range of administrative tasks to ensure smooth litigation processes 🎯 What We're Looking For: 5+ years of litigation secretarial experience Strong knowledge of legal terminology and the litigation process Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Experience with e-filing in both federal and state courts (must) Experience with FileSite document management is a plus Excellent organizational skills and attention to detail Ability to maintain confidentiality and communicate with tact and diplomacy Experience with travel coordination, expense reporting, and time entry Ability to work independently and manage multiple tasks under deadlines Strong interpersonal skills and the ability to work collaboratively within the firm High School Diploma required (some college or PLS certification preferred) 💼 Why This Role? Hybrid Schedule: Spend 3 days in-office, with 2 days remote each week Competitive Pay: $44.80 - $60.00 per hour Full-Time Position with benefits including healthcare, retirement, and more Supportive Team Environment: Work with a top-notch legal team that values your contributions Growth Potential: Join an internationally recognized firm with a strong reputation in the industries they serve ✨ Ready to Join a Leading Global Firm? If you're looking for a dynamic legal secretary role where your organizational skills and legal knowledge will shine, we want to hear from you! Apply today to take the next step in your career at a global law firm that appreciates your expertise. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A prestigious law firm is seeking a Litigation Legal Secretary to provide high-level support to attorneys and ensure seamless case management. This role is ideal for a detail-oriented and proactive professional who thrives in a collaborative, fast-paced environment. What You'll Do: ✔ Maintain a strong physical presence to foster collaboration and efficiency ✔ Prepare, proofread, and redline complex legal documents and correspondence ✔ E-file pleadings in accordance with local and judge-specific rules ✔ Manage client materials using a document management system ✔ Oversee billing, expense processing, and matter management ✔ Assist attorneys with scheduling, client presentations, and administrative functions ✔ Coordinate with firm-wide departments to ensure smooth workflow ✔ Work overtime as needed and adapt to a variety of legal projects What You Bring: ✅ 3-5 years of litigation legal secretarial or related experience ✅ Strong knowledge of court procedures, filings, and litigation best practices ✅ Advanced proficiency in MS Office (Word, Outlook, Excel, PowerPoint) ✅ Experience with document management and legal billing systems ✅ Exceptional organizational, communication, and multitasking skills ✅ Ability to work independently, meet deadlines, and handle confidential matters Why Join? 💼 Work in a respected, collaborative law firm environment 📈 Gain exposure to high-profile litigation cases ⏳ Opportunity to expand your skills and career growth This is a full-time, in-office role for a self-motivated professional ready to contribute to a dynamic legal team.

Litigation Secretary Ranking: AmLaw100 Onsite Logistics: Hybrid Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $105,000 + OT and Bonus Job Description: Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required