Office clerk jobs in Scottsdale, AZ - 262 jobs

Job Overview:Office Coordinator- Tempe, Arizona The Office Coordinator performs general office coordination and assists with day to day operations. Coordinates various office support services, including purchasing and facilities management. May participate in interdepartmental projects and coordinate with other departments. Shift and Schedule: Full-time Monday- Friday8:00AM until finished Flexibility to work overtime as required Responsibilities:With moderate supervision, supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines. Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. Establishes and maintains record keeping and filing systems. Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group. Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings. Completes expense reports and handles reconciliation of receipts for a designated work group. Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures. Receive funds from customers and employees. May disburse funds, record monetary transactions, and/or issue receipts for funds received and other cashier duties as required Performs other duties as assigned. Total Rewards:$23. 00 / hour Benefits, subject to eligibility, Medical, Dental and Vision, Paid Time Off, 401(k) program with employer match, Child & Elder Care, Adoption Benefits, Paid Parental Leave, Fertility Benefits, Employee Resource Groups, Breastmilk Shipping Services, Dependent Scholarship Program, Education Assistance, Employee Assistance Program, Personalized Wellness Platform and more! Requirements:High school diploma or general equivalency diploma preferred (GED)2 years of general office experience2 years Microsoft Office1 year cashier/cash handling experience preferred Company Overview:Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partner brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it! Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us? We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work. Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. A. I. Disclosure: KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to kdpjobs@kdrp. com.

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: · High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability § to prepare and make group/executive presentations Excellent presentation skills § Strong analytical skills § Ability to conduct online research § Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision § Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: · 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life

Accounting Director Sustainable Infrastructure Department: Accounting / Finance Role Purpose We are seeking an Accounting Director to oversee our accounting operations and provide leadership to the accounting team. This role will be responsible for ensuring compliance with accounting standards, managing financial reporting, and supporting strategic financial initiatives. The Accounting Director will oversee the monthly and annual close process, accounts payable, payroll, and general ledger functions, while also driving improvements in policies, procedures, and internal controls. The ideal candidate will be a proven leader with strong technical accounting expertise, excellent communication skills, and the ability to contribute to both day-to-day operations and long-term financial strategy. This role is part of a global team working toward common goals. We operate as one company, across all locations, with shared responsibility and clear accountability. Key Responsibilities Manage the monthly and annual financial close process, including journal entries, reconciliations, and reporting. Oversee accounts payable, payroll, and general ledger functions to ensure accuracy and compliance. Develop, implement, and maintain accounting policies, procedures, and internal controls in alignment with GAAP and company standards. Analyze financial statements, prepare variance analyses, and provide insights to support management decision-making. Lead and participate in strategic financial projects, such as system upgrades, ERP implementations, and process improvements. Provide leadership, coaching, and guidance to accounting staff to ensure team effectiveness. Collaborate with cross-functional teams to support organizational initiatives. Education & Certifications Bachelors degree in Accounting, Finance, or Business (required). CPA or equivalent certification (Required). Experience & Technical Skills 7+ years of relevant accounting experience, including management of accounting teams (required). Strong technical knowledge of GAAP and financial reporting standards. Experience with accounting systems (e.g., NetSuite) and financial software (preferred). Proficiency in SAP required Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Key Competencies Excellent analytical and problem-solving skills. Strong leadership and team management abilities. Clear and effective communication skills, both written and verbal. Highly organized with attention to detail. PIa6d962c6dc68-31181-39446578

Brief - Optima Camelview Office Administrator/Coordinator Optima Camelview serves as Optima's primary corporate office in Arizona and is home to parts of the Architecture, Construction Management, Administrative, and Executive Team members. The Office Administrator/Coordinator plays a central role in supporting this environment by ensuring the office runs smoothly day-to-day and by maintaining a professional, polished experience for executives, team members, and visitors. This role owns all office logistics, coordinates meetings and onsite events, maintains clear documentation and SOPs, and provides high-touch administrative support. It requires a proactive, organized presence that anchors the daily operations of a high-visibility office. About Optima Optima is a privately held real estate firm with offices in Illinois and Arizona. For 47 years, Optima has been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, Optima aimed to reinvent housing by integrating the functions involved in new construction within one company. Optima controls and executes every aspect of the process in-house - development, design, construction, sales and management - for a dynamic system that offers greater focus and flexibility. Optima is committed to delivering extraordinary living through design, innovation, sustainability and management. Key Responsibilities Office Operations & Hospitality Office Environment Stewardship: Maintain a consistently professional, welcoming, and executive-ready environment reflecting Camelview's status as an Optima leadership hub. Mail & packages: Daily pickup, sorting, scanning/distribution; coordinate courier and shipping requests. Kitchen & supplies: Stock beverages/snacks; maintain inventory of office and print supplies; place orders as needed. Vendor management: Coordinate with service providers (shredding, printers, cleaning, office services); open and track service orders to completion. Facilities liaison: Serve as onsite point of contact for routine maintenance and building needs; escalate issues when appropriate. Workplace readiness: Ensure conference rooms, shared spaces, and visitor areas are always clean, organized, and prepared. Executive & Team Coordination Meeting support: Prepare rooms/AV, materials, and refreshments; provide onsite support during meetings. Materials & notes: Build simple agendas, print/collate materials, take action-oriented notes, and capture follow-ups. Scheduling logistics: Support onsite scheduling and coordination for Camelview leadership. Event coordination: Plan and execute onsite events such as team lunches, vendor meetings, and leadership sessions. Administrative Services & Compliance Notary services: Serve as onsite Notary Public (or obtain commission within 60 days; company-sponsored). Registrations & filings: Assist with periodic office or business registrations and administrative filings as needed. Document control: Scan, file, and maintain documents using clear folder structures and naming conventions. Process discipline: Maintain updated SOPs for recurring processes (mail, supply management, vendor workflows, hospitality, onboarding prep). Confidentiality: Handle executive, HR-sensitive, and confidential information with strict discretion. Success Measures (Outcomes/KPIs) Office readiness: Conference rooms, shared areas, and supplies consistently prepared without prompting. Operational cadence: Mail, packages, and vendor workflows completed predictably and on schedule. Documentation quality: SOPs and checklists are accurate, current, and consistently used. Professional presence: Visitors and executives experience a smooth, polished, leadership-grade environment. Candidate Profile A dependable, detail-focused administrative professional who blends the structure and reliability of an experienced office manager with the agility and growth mindset of a high-potential coordinator. You bring mature judgment, strong communication, and a service mindset suited for an office that hosts senior leadership. You take pride in making the environment run effortlessly and professionally. Core strengths Exceptional organization, follow-through, and attention to detail. Proactive service mindset; anticipates needs before they arise. Clear, warm, professional communication with executives, staff, and visitors. Ability to refine and document simple processes and keep them up to date. Calm, polished demeanor in a fast-moving and occasionally high-stakes environment. Capabilities Proficient in Microsoft 365 (Outlook, Teams, SharePoint/OneDrive). Strong Excel skills (lists, filters, basic lookups). Experience in office administration, hospitality, facilities coordination, or executive support. Strong file discipline: scanning, naming conventions, routing, and digital organization. High confidentiality, excellent judgment, and professionalism. Qualifications 2-6 years in office administration, hospitality/concierge operations, operations coordination, or similar fields. Notary Public (AZ) or ability to obtain within 60 days (company-sponsored). Exceptionally strong Microsoft 365 skills and comfort with collaboration tools. Ability to work fully on-site at Camelview with occasional onsite errands to nearby properties. Demonstrated reliability, professional presence, and service orientation. Working Style & Expectations Work hours: Core onsite hours 8:30 a.m.-5:00 p.m. (periodic early setup or occasional evening events may occur). Physical requirements: Ability to lift up to 20-25 lbs; stand/walk short distances; perform light physical tasks (stocking supplies). Technology & systems use: Maintain clean digital organization using shared drives, templates, and naming conventions. Confidentiality: Strict adherence to confidentiality policies, especially given the level of executive presence in the office. Customer-service orientation: Warm, polished, and helpful presence as the first point of contact at Optima's Arizona headquarters office. Other duties as assigned: Flexibility to support evolving office needs, special projects, and leadership requests. Benefits and Perks Competitive benefits and great perks make a huge difference; we get that, so you'll get them too. Team Members receive a competitive 401k match, paid parental leave, paid time off, and a 100% company paid medical plan option. At Optima, we believe benefits should be meaningful and a part of what makes us great! Come as you are! At Optima we celebrate diversity and are committed to creating an inclusive environment for all team members. Optima evaluates qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other legally protected characteristics Optima does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Optima team members or the Optima people experience team. No placement fees will be paid to any 3rd party unless such a request has been made by the Optima people experience team.

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Clerk Typist II experienced with data entry Clerk Typist II require: SAP Excel MS Office Clerk Typist II duties: enter data into formatted or unformatted screens and/or documents. routine data entry functions and assists with simple formatting tasks following established policies. Works under immediate supervision and work is closely checked. Additional Information $16hr 6 months

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Qualifications TITLE: CW Admin Clerk START: ASAP END DATE: 6 months + Pay Range: M=$15.00 Location: Chandler, AZ Position Summary: The primary responsibility of this role is to be responsible for the processing of various administrative activities generated via: account work queues, databases/reports and incoming correspondences (i.e., remittances, invoices, titles, customer/dealer/vendor generated correspondences, etc.). • Documenting activities on customer accounts such as: title release, title follow-up, account maintenance, bankruptcy status, total loss, transfer of equity and lease, etc. • Contacting appropriate agencies/vendors to secure information needed to complete title processing. • Contacting dealer personnel directly as needed to fulfill requests or tasks. • Complying with all internal and regulatory guidelines regarding title processes • Ensure compliance to TFS Policy and related standard operation procedures (SOPs). • Meet workgroup established expectations for production and quality. • Ability to utilize a variety of computer based systems simultaneously to complete tasks (multitasking). Additional Information REQUIREMENTS: •Must be able to work 8am-5pm, but be flexible to do 7-4 or 7:30-4:30, etc. •Professional demeanor - will be working and interacting with up to 125 other associates and managers within the department. •Strong attention to detail and organizational skills are required. •Ability to work independently •Ability to thrive in a compliance-based environment •Ability to multitask and be flexible with a high volume of workloads •Vehicle Titles experience is preferred •Proficiency with keyboard, Microsoft Office applications (Word, Excel, etc.) and Outlook •Ability to maintain regular and predictable attendance to support team and business objectives.

Job Description The Office Administrator supports the daily operations of a land development company. This is a hands-on, in-office role ideal for someone who thrives in a dynamic environment, enjoys variety, and takes pride in keeping both administrative and executive functions running smoothly. This position requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is resourceful, detail-oriented, and comfortable managing shifting priorities while serving as a trusted support to company leadership. This position is located in Scottsdale Key Responsibilities Office & Administrative Operations Answer and direct incoming phone calls professionally Sort, distribute, and manage incoming and outgoing mail Maintain a clean, organized, and fully stocked office environment Track and manage office supply inventory; place orders as needed Run company errands, including bank deposits as required Coordinate and maintain the company guest suite for out-of-town guests and business associates Financial & Vendor Support Track, code, and route vendor invoices to the Controller Proficiency with QuickBooks Online for routine transactional data entry Demonstrated understanding of basic bookkeeping principles, internal controls, and accurate record-keeping standards Monitor incoming bank statements and promptly email copies to the Controller(s) Assist with basic administrative coordination related to accounting and finance Executive & Business Support Assist company executives with calendar management, scheduling, and day-to-day logistics Coordinate meetings, appointments, and limited travel arrangements as needed Obtain electronic signatures and assist with drafting documents and correspondence Handle confidential correspondence and sensitive information with a high level of discretion Provide administrative support on special projects and follow-ups Act as a reliable gatekeeper and problem-solver for leadership General Support & Special Projects Anticipate office and executive needs and proactively address issues Assist with business-related errands, purchases, and returns as needed Adapt to evolving priorities and provide flexible support across departments Handle customer/vendor gifts and “thank you's” Facilitate and organize company holiday (and special) events Qualifications & Experience 3-5+ years of experience as an Office Administrator, Executive Assistant, or similar role Experience supporting executives or busy professionals in a fast-paced environment Strong organizational and multitasking skills with high attention to detail Excellent written and verbal communication skills Tech-savvy and comfortable with email, calendars, document management, and task tools Professional, trustworthy, and discreet QuickBooks Online and basic bookkeeping principles Preferred Qualifications Arizona Notary Public preferred or willingness/ability to obtain Experience in real estate, accounting, construction, or land development environments a plus Ideal Candidate Attributes Proactive, adaptable, and resourceful Polished, caring, and professional demeanor Comfortable managing competing priorities with minimal supervision Takes pride in maintaining an efficient, well-run office

Salary placement range= $17.27 to $21.24. grade 108 or 110 depending on level of education. is split between Kenilworth and Magnet Traditional. The Media Clerk will be responsible for carrying out the Media Center tasks and services. ESSENTIAL DUTIES AND RESPONSIBILITIES: Additional duties may be assigned. Effectively utilizes district technologies appropriate to the position and assumes responsibility for attending district training needed to successfully perform designated responsibilities as directed by supervisor. Files cards for new books in the card catalog, enters data in computer, and shelves these books. Maintains regular attendance. Complies with State Law and District policies and regulations. Maintains accurate shelf list and card catalog,(print, electronic or both), processing discarded materials, and suggesting areas of need. Maintains circulation records for book check-ins and check-outs. Re-shelves returned books. Coordinates distribution and storage of AV materials and equipment. Types new check-out cards and pockets as needed. Schedules library usage in cooperation with the principal and teachers. Introduces fine literature to students via a story hour and/or other means. Fulfills requests from teachers and students in usage of the Media Center and the materials and equipment. Follows through, by requesting from the appropriate sources, on requests that cannot be met on site. Assists teacher in providing library skill instruction to students. Assists students and teachers in accessing information through the Media Center. Conducts an annual inventory of books, AV materials, equipment and supplies. Participates in all faculty meetings scheduled during working hours. Attends job-related workshops, conferences, etc. Carries out other library-related, non-instructional duties as specified by the Media Resource Specialist or Principal. Facilitates circulation of books, materials, and equipment. SUPERVISORY RESPONSIBILITIES: None. QUALIFICATIONS AND REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. EDUCATION AND/OR EXPERIENCE: A high school diploma or equivalent is required. Enrollment in or completion of Library Technology Program at the community college level is preferred. Computer skills/experience preferred. Experience in school Media Center functions (Children's books, cataloging, alphabetizing, organizing, filing, typing) preferred. Must be able to provide proof of passing a state-approved paraprofessional assessment such as the ParaPro exam or the WorkKeys assessment, or have 60+ college semester credits or an associate's degree. As a condition of employment, all new hires must obtain and maintain a valid Level One IVP Fingerprint Clearance Card issued by the Arizona Department of Public Safety (DPS). LANGUAGE SKILLS: Ability to write reports business correspondence, etc. Ability to effectively present information and respond to questions from administrators, staff, and the general public. MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. KNOWLEDGE, SKILLS AND ABILITIES: Ability to interface effectively with other departments, school personnel, other maintenance staff, and business contacts from outside of the District. Possesses And successfully uses the following skills: Knowledge of computer-assisted library management programs helpful. Ability to use computer, copier, and A/V equipment. Bilingual (Spanish/English) preferred. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. OTHER SKILLS AND ABILITIES: Ability to accurately perform assigned tasks. Ability to perform duties with awareness of all district requirements and School Board Policies. Ability to promote harmonious working relationships with staff and outside business representatives. Possesses excellent oral and written communication skills and interpersonal relationship skills. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see and use repetitive motions, While performing the duties of this job, the employee may frequently lift and/or move up to 50 pounds of materials, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff. WORK ENVIRONMENT: The Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. 10-month position- full-time position with benefits.

Paint Shop is looking for a Data Entry Personnel. Filing Paperwork Data Entry (MUST HAVE QUICKBOOKS KNOWLEDGE) Send your resume for immediate consideration!!

BigTime is looking for a Part-Time Office & People Operations Coordinator to support our Phoenix office and assist our People team. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations. In this role, you'll help keep our Phoenix office running smoothly while supporting day-to-day People Operations tasks. You'll work closely with experienced People team members and gain exposure to core HR and recruiting processes in a fast-growing organization. Who is BigTime? We've proudly been featured on Inc's 500 Fastest Growing Companies in America for 4 years in a row. BigTime Software is the engine behind the greatest consulting firms on the planet, delivering back-office time/budgeting and invoicing to over 2,500 firms worldwide and tracking over $4 billion in billable time each year. Our flagship product is a SaaS-based system that is custom-built for the professional services industry. BigTime is a PE-backed company, headquartered out of Chicago, with offices in Chicago, Boston, Phoenix and most recently, expanding internationally. We've proudly been named on Crain's Best Places to Work 2 years in a row -- if you're motivated to join a hyper growth organization, we're eager to talk to you. What You'll Be Responsible For: Office Coordination * Serve as the primary on-site point of contact for employees, visitors, and vendors * Greet and assist visitors, clients, and employees * Manage office supplies, inventory, mail, and package handling * Coordinate meeting rooms, catering, and office events * Maintain office access and security (badges, access codes, keys * Support new hire IT onboarding and office setup * Oversee office equipment maintenance and troubleshoot issues * Maintain a clean, professional, and welcoming office environment * Assist with space planning, seating arrangements, and office layouts * Support team-building activities and culture initiatives People Coordination * Assist the People team with HR administrative tasks, including data entry, document management, and employee records * Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics * Assist with new hire onboarding, ensuring a smooth and positive employee experience * Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions * Help maintain People Ops processes, documentation, and internal resources * Partner with People Operations and Recruiting team members on special projects as needed Who You Are: * 0-2 years of experience in an administrative, office, or people-focused role (or relevant internships) * Strong organizational skills and willingness to learn * Friendly, professional communication style * High attention to detail and reliability * Comfortable working independently while knowing when to ask questions * Interest in HR, recruiting, or People Operations is a strong plus Why This Role Is A Great Fit: * Hands-on exposure to HR, recruiting, and talent development * Opportunity to learn People Operations in a growing SaaS company * Supportive team environment with room to grow * Ideal stepping stone into a future People Ops, HR, or Recruiting role Applicants must be authorized to work in the U.S. BigTime Software, Inc. is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Requirements Job Requirements and Experience Minimum education and experience requirements: High School diploma and one (1) year experience. Desired education and experience requirements: Two (2) years' experience. Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by DHS Office of Professional Responsibility, prior to report to work and maintain this suitability clearance All personnel shall be able to work independently. Adequate supervision shall be provided by the contractor to ensure successful performance under this contract. All contract employees shall dress in casual business attire and will be required to act in a professional manner at all times. ADA Requirements Operate a PC and phone in an office environment. Work in a primarily sedentary position. Perform some bending, light lifting, and carrying of equipment may be required. Any additional office equipment that is required by the position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status. About the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) The mission of the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) is to protect America and uphold public safety. To fulfill this mission, criminal activities are identified, and vulnerabilities are eliminated that pose a threat to various infrastructure. By protecting critical national infrastructure, DHS/MGMT/FPS mitigates the risks associated with terrorist acts, criminal acts, and man-made disasters. The Federal Protective Service is the sector specific agency tasked with securing the government facility sector through a variety of law enforcement and security services. About Grey Street Consulting, LLC Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client's needs and expectations while delivering measurable results. Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!! To learn more about Grey Street click here: **********************************

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job Title: Clerical Assistant Job Description:Just Staffing is seeking a Clerical Assistant to join a fast-paced office environment. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills.Responsibilities: Answer and direct phone calls Data entry and document filing Prepare and distribute correspondence Maintain and organize records Assist with scheduling and calendar management Provide general office support as needed Requirements: Previous clerical or administrative experience preferred Proficiency in Microsoft Office (Word, Excel, Outlook) Strong attention to detail and accuracy Excellent verbal and written communication skills Ability to multitask and work independently

Full-time Description JOB TITLE: Secretary II 2512- 99999 -SEC-001 Phoenix, AZ ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS). SCOPE OF WORK The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below. MAJOR DUTIES AND RESPONSIBILITIES Administrative support to District Commanders. Manage office reception, phones, emails, and scheduling. Maintain calendars for leadership. Prepare reports, meeting minutes, correspondence. Support timekeeping (GovTA). Track PSO audits and Post Inspection spreadsheets. Maintain security equipment inventories. Process incoming and outgoing mail. Maintain FSA database files and reports. Enter Prohibited Items reports. Requirements MINIMUM QUALIFICATIONS Minimum Education: Associate's Degree within finance/accounting/quantitative methods. Minimum Experience: 4 years working as a secretary, and previous experience within DHS . Security Clearance: DHS Suitability (HSPD-12) REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States. SALARY: Commensurate with qualifications and experience. Salary Range: $42,000-$50,000 annually. To apply for this position: If you are viewing this position on the ASRT Career page, please click on the "Apply" button. If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting. To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ******************************** EEO/vets/disabled Salary Description Salary Range: $42,000-$50,000 annually

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary to provide comprehensive legal and administrative support to a team of attorneys, working from our Phoenix, AZ office. We offer competitive compensation and an excellent benefits package. The ideal candidate will have experience in civil defense and commercial litigation, bankruptcy and appellate, including trials/arbitrations/mediations. The candidate will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Duties and Responsibilities: • Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, and/or handwritten documents. • Communicates with clients, counsel, court personnel, and other external parties. Communicates and coordinates with local and other office administrative resources to ensure tasks are completed accordingly. • Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. • Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. • Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. • Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. • Effectively uses team software to log, manage and handle workflow. • Other related duties and special projects as assigned. Qualifications and Prior Experience: • Ideal candidate will have 3-5 years of civil defense litigation experience as a legal secretary. • Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints. • Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration). • Knowledge of or ability to learn office procedures, rules and regulations. • Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River and Adobe. Knowledge of BigHand Now or similar workflow platform preferred. • Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; identify and resolve issues; work well within a team environment; incur overtime in order to perform the essential duties of the position - may require irregular hours. • Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

FLSA STATUS: Non-Exempt REPORTS TO: Branch Director This is a temporary interim position for Branch Administrative Coordinator. The Branch Admin Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation English/Spanish speaking is preferable WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required

Founded in 2010, Fun Town RV (FTRV) has grown into Texas's largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Overview: The Office Coordinator plays a key role in supporting daily administrative operations, ensuring smooth communication between departments, and maintaining accurate documentation. This position is responsible for processing all vehicle title and registration documents, ensuring compliance with state and federal regulations. This position provides a wide range of support services to employees, management, and corporate departments, with a strong emphasis on deal processing, bookkeeping, HR support, and customer service. Key Responsibilities: Deal Posting & Financial Coordination Review and process all RV deal postings: verify checklists, ensure accuracy of documents and financials, and print commission reports. Complete all bookkeeping tasks including updating accounting systems, managing petty cash logs, and maintaining AP and credit card spreadsheets. Handle all aspects of cash handling and payoff checks to lenders. Submit tax payments and complete title and registration processes for all sold units. Vehicle Title & Registration Processing Process all new and used vehicle title transfers for the dealership, and submit applicable documents to the tax office. Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance. Complete DMV registration paperwork using accuracy and timeliness. Ensure all tax and title documentation is properly completed, submitted, and filed. HR & Employee Support Act as liaison between store employees and Human Resources. Oversee onboarding documentation and submission for all new hires at the location. Assist with employee communication, compliance coordination, and corporate policy support. Inventory & Warranty Processing Follow up on trade titles and ensure proper logging of new units. Register warranties for sold units and submit rebate requests when applicable. Office & Reception Oversight Oversee front desk/reception area: create work schedules and fill in as needed. Order office supplies and coordinate with vendors. Provide general administrative support to management and departments. Coordinate with compliance auditors and corporate offices as needed. Preferred Qualifications: High school diploma or equivalent required. Strong computer and software skills; Microsoft Office and Google Workspace preferred. Previous customer service or administrative experience required. Knowledge of bookkeeping practices and experience with accounting systems preferred. Excellent written and verbal communication skills. Strong organizational skills and ability to multitask effectively. Ability to thrive in high-volume, fast-paced environments. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Manual dexterity required for keyboarding, filing, and operating office equipment. Ability to lift up to 25 lbs occasionally. Intermittent standing, bending, and reaching during the workday. Must be able to maintain focus and attention to detail in a busy office environment. Benefits: (To be completed by HR) Competitive salary based on experience. Health, dental, and vision insurance. Christmas Savings Plan 401(k) with company match. Paid time off and holidays. Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you're ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment. Content of this ad and fulfillment of offers is sole responsibility of Fun Town RV.

The Front Office Associate plays a critical customer service role by providing customers with fast, friendly, accurate service. They are responsible for providing excellent customer service, efficiently and accurately completing sales and service transactions at the cash registers, as well as handle customer issues that may arise on the sales floor. Starting at $18.00/hour! Some Evenings and Weekends Required! Job Requirements Able to adhere to the AFW asset protection policies and identify and prevent fraud. Professional Appearance. Knowledge of our company values of accountability, honesty and safety for our employees and customers. Positive attitude with strong inter-personal skills. Coordinate and work effectively with multiple departments to continuously improve processes, maximize efficiency and exceed customer service expectations. Ability to apply technology up to and including ipads, storis, excel and windows. Qualifications Commitment to AFW's safety policies and procedures and ability to promote awareness. Takes ownership for enhancing the customer experience. Addresses customer complaints and resolves problems as needed. Partners with selling and sales support associates to provide superior customer service (i.e., assist customers, answer phones). Leverages technology in order to facilitate the customer experience. Completes customer transactions accurately and efficiently at point-of-sale. Executes consistent operational and selling processes (i.e., credit application process). Educates customers and employees on our Satisfaction Guaranteed return policy. Assists in resolving basic customer issues. Assists with merchandise support tasks (i.e., maintenance, straightening merchandise). Uses basic internet navigation to access and print information/reports. Basic reading, arithmetic, writing and oral communication skills. Responding to public address system announcements. Identifying and reading reports, tickets and UPC labels. Requires recognizing, identifying and using merchandise and necessary reports. Physical Requirements Long periods of sitting and standing. Concrete Flooring Exposure to fluorescent lighting. Requires constant use of arms, hands, fingers, eyes, legs, and back The Front Office Associate position requires lifting, gripping, bending, kneeling, stooping and moving for 8 hours or more daily. Requires the ability to move around the store and maneuver merchandise when necessary, must be able to stand/walk and regularly requires lifting/handling/carrying material or equipment of moderate weight (8-50 pounds). If you want to know more about American Furniture Warehouse and what we do click on the link below! **************************** A pre-employment drug screen and pre-employment background check must be passed upon job offer. American Furniture Warehouse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Pay Grade A: $16.00-$26.91

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Clerk Typist II experienced with data entry Clerk Typist II require: SAP Excel MS Office Clerk Typist II duties: enter data into formatted or unformatted screens and/or documents. routine data entry functions and assists with simple formatting tasks following established policies. Works under immediate supervision and work is closely checked. Additional Information $16hr 6 months