Office clerk jobs in Temecula, CA - 369 jobs

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Salary: $18.02-20.18 / HR DOE OFFICE CLERK JOB DESCRIPTION: The Office Clerks primary responsibility is the aide and support of all functions of the charter school OA I / II , in conjunction with the needs and directions given by the site administrator. The Office Clerk is passionate about the mission and commitments of VCPS and exhibits this through his/her execution of all their responsibilities and relations with all stakeholders. The Office Clerk will foster a collaborative and stimulating community culture for a diverse group of stakeholders, including administration, faculty members, board members and community partners. REPORTS TO : SITE ADMINISTRATOR / OFFICE MANAGER RESPONSIBILITIES : Provide excellent customer service Greet and assist staff, parents, students, and visitors to the school in a friendly and professional manner. Answer phones using a professional and courteous manner. Route calls appropriately. Take messages and distribute in a timely manner. Reply to general information requests with the accurate information Assist with proper documentation and accuracy of attendance Fax and make copies Assist with typing and composing correspondence and letters Responsible for making phone calls to parents. Assist with collecting the lunch count. Assist with the preparation of parent meetings. Translate for teachers, parents and counselors. Make student files. Organize cumulative student files. Other duties as assignment by site administrator QUALIFICATIONS : BA/BS degree preferred Prior experience working with students in a learning environment Strong Math skills is strongly preferred Bilingual in Spanish preferred Intermediate proficiency in Microsoft Word, Excel, and Outlook Must be flexible, positive, detail-oriented, team player patient and willing to learn. Must be able to work in a fast paced work environment with flexibility and dedication At times this job may entail lifting, walking, sitting and standing for periods of time No new employee can begin employment until all local mandated trainings are completed and the fingerprint cards areprocessed by the California Department of Justice and it is determined that there is no criminal conviction that would prohibit the employee from working with students and staff.

Job DescriptionSalary: $19.75 Advanced Office Clerk Camp Pendleton, CA AAI is focused on delivering outstanding services to the federal government. We have extensive experience in the fields of cyber security, development, IT infrastructure, supply chain management, and other professional services such as system design and continuous improvement. AAI is a VA CVE-certified Service-Disabled Veteran-Owned Small Business (SDVOSB), SBA-certified Economically Disadvantaged Woman-Owned Small Business (EDWOSB), and a Woman Owned Small Business (WOSB) with offices in Hampton Roads, Virginia, Montgomery, AL, Washington, DC, and Atlanta. Fully qualified candidates are welcome to apply directly on our website at:********************** AAI is actively looking for an Advance Office Clerk to perform at 62 Area Branch Clinic, Physical Therapy Department, Radiology and Associated Branch Clinics Naval Hospital Camp Pendleton, CA. NHCP Branch Health Clinics provide medical and ancillary care for more than 75,000 beneficiaries. These clinics fall under the guidance of the Director of Branch Clinics, whose primary mission is to provide reliable healthcare and maintain medical readiness. The Advance Office Clerk will provide clerical/administrative support. Schedules appointments in Composite Health Care Systems (CHCS/AHLTA) or MHS GENESIS for primary care, specialty, and subspecialty medical care. In addition to scheduling requested appointments, this position will call patients to schedule, reschedule, and/or cancel appointments as needed, to include appointments for consult/referral specialty care within the MTF. Serves as a medical records technician to process and maintain inpatient, outpatient, or ambulatory procedure unit medical records. Required to compile or extract medical records data to ensure compliance with regulatory requirements. QUALIFICATIONS: Maintain a level of productivity comparable to that of other individuals performing similar services. Participate in peer review and performance improvement activities. Practice aseptic techniques as necessary. Comply with infection control guidelines to include the proper handling, storage, and disposal of infectious wastes, and the use of universal precautions to prevent the spread of infection. Function with an awareness and application of safety procedures. Perform efficiently in emergency patient situations following established protocols, remaining calm, informing appropriate persons, and documenting events. Anticipate potential problems/emergencies and make appropriate interventions. Notify supervisor, director, or other designated person regarding problems that the HCW is unable to manage. Apply an awareness of legal issues in all aspects of patient care and strive to manage situations in a reduced-risk manner. Participate in the implementation of the Family Advocacy Program as directed. Participation shall include, but not be limited to, appropriate medical examination, documentation, and reporting. Exercise awareness and sensitivity to patient/significant others' rights, as identified within the MTF. Maintain an awareness of responsibility and accountability for one's own professional practice. Participate in continuing education to meet one's own professional growth. Attend and/or comply with all annual training classes required by the Command, to include but not limited to online annual training provided by the MTF: disaster training, infection control, Sexual Harassment, Bloodborne Pathogens, Fire and Safety, Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE), and all other required training. Actively participate in the commands Performance Improvement Program. Participate in meetings to review and evaluate the care provided to patients, identify opportunities to improve the care delivered, and recommend corrective action when problems exist. Participate in the provision of in-service training to clinic staff members. Provide training and/or direction as applicable to supporting government employees (e.g., hospital corpsmen, students, etc.). Attend and participate in various meetings as directed. Perform timely, accurate, and concise documentation of patient care. Operate and manipulate automated systems such as Genesis, ADS, Essentris, MHS Genesis and Clinical Information System (CIS), participate in clinical staff Performance Improvement (PI) and Risk Management (RM) functions, as prescribed by the Commander. Maintain DOD email account as directed. The HCW shall be responsive to all email and voicemail communications. Exercise appropriate clinical direction of tasks and duties in the coordination of health care team members, patient care, and clinic activities. Maintain documentation of all treatment provided in accordance with clinic directives, and prepare such records and reports as may be required. All records and reports must be legible. Abbreviations must be only those listed in local instructions. The HCW shall provide services within the scope of the clinical privileges granted by the commanding officer, the applicable duties provided in the basic contract, and the following: Duties- Specific. The HCW shall provide services within the scope of the clinical privileges granted by the commanding officer, the applicable duties provided in the basic contract, and the following: In addition to the qualifications and requirements in the standard Advanced Office Clerk position description for NHCP, the following will apply to this task order: Utilize computerized systems such as the MHS GENESIS, and associated systems on NHCP Network. Prepare and enter Health Care Provider (HCP) appointment schedules into MHS GENESIS, per MTF guidelines, for approximately 55 providers per month. Performs approximately 500 to 600 verifications and updates of patient demographics and insurance information per month. Generates appropriate clinical and administrative forms adhering to the MTF SOP and MHS GENESIS Super-user guide. Print approximately up to 6 technical and administrative reports daily (e.g., list of daily patient appointments, End of Day Reporting) from MHS GENESIS and provide daily correspondence to providers and other healthcare team members, for the provision of clinical services and completion of patient records. Screen, record, and redirect approximately 400 to 500 telephone calls per clinic per month using appropriate telephone etiquette. Schedule approximately 750 to 2,000 patient appointments per month and perform 80 to 1000 patient appointment notifications per clinic per month according to the MTF scheduling and notification procedures. Screen, record, and route approximately 5-500 secure messages per clinic per month per MTF Standard Operating Procedures (SOP). Check 500 to 2,500 patients into the clinic for their appointment utilizing the MHS GENESIS system per month. Verify and update patient information and data using MHS GENESIS approximately 500 to 2000 times per month. Submit a Monthly Report with Workload Statistics. Data shall be recorded by each clerk daily, reported for the month, and provided to the COR. Statistics to be reported in a monthly spreadsheet include the total number of incoming telephone calls answered, the number of outgoing telephone calls to patients, MHS GENESIS appointments booked, patients checked into MHS GENESIS, the number of reports generated, and the number of providers the contractor created/managed appointment schedules for during the month. REQUIREMENTS: Education. High School diploma or General Educational Development (GED) equivalency. Basic medical terminology required. Experience: At least one year in medical office scheduling, in an office setting, or at least one year in relevant experience UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES: Armed Forces Health Longitudinal Technology Application (AHLTA) Composite Health Care systems (CHCS) and/or MHS GENESIS. Defense Enrollment Eligibility Reporting System (DEERS); Military Filing System - by sponsor's social security number, terminal digit order, color-coded and blocked filing system. Contents of a military medical record, layout, sections, family member prefix designation, forms used in a MTF, and the medical record tracking procedures. EssentrisTM, the client-server version of the Clinical Information System (CIS). Coding Compliance Editor (CCE) Systems. Surgery Scheduling System (S3). Our benefits include: Paid Federal Holidays Robust Healthcare and Dental Insurance Options 401a plan 401k plan Paid vacation and sick leave Continuing education assistance Short Term / Long Term Disability & Life Insurance Veterans are encouraged to apply AAI does not discriminate in employment opportunities, terms and conditions of employment, or practices on the basis of race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, or any characteristic protected by law. Pending guidance from the Safer Federal Workforce, employees may in the future be required to provide evidence of COVID-19 vaccination or request and receive approval for a medical or religious exemption.

Position Overview: Full-time graveyard ( 11:00 pm - 7:30 am) office clerk to provide support in maintaining accurate reconciliation and reporting of daily cash and credit card revenue collection. Nights/Weekends required Essential Job Functions: Review revenue reports Record data into reports Provide verbal assistance to customers when needed over intercom Dispatch shuttles when necessary Assists with review of daily shift schedules Qualifications Requirements: High school degree or equivalent Must be familiar with Microsoft Excel Excellent customer service skills Excellent verbal skills

Litigation Secretary Cooley is seeking a Litigation Secretary in our San Diego office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: · Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes · Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. · Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members · Communicate with docket department for all litigation related deadlines · Redline documents using Litera program · Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service · Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules · Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas · Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing · Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) · Coordinate and request court reporters and videographers for depositions and court hearings · Assist with deposition exhibits preparation · Assist, draft, and coordinate service of subpoenas · Proofread documents · Conduct basic legal research · Assist with documents to DocuSign · Handle all incoming telephone calls and placement of outgoing calls in a professional manner · Maintain good client relationships for attorneys · Enter time using Intapp daily · Assist other team timekeepers, as needed · Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters · Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines · Assist with requesting conference rooms for various client meetings and depositions · Copy documents that are not appropriate to send to the Copy Center · Make travel arrangements, adhering to the firm's Travel Policy · Review, distribute and process prebills · Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses · All other duties as assigned or required Skills and experience: Required: · After orientation at Cooley, exhibit proficiency in iManage and other firm applications · Available to work overtime, as required · Proficiency in Microsoft Office Suite · Keep abreast of court rules and procedures and understand legal terminology · Previous litigation secretarial experience Preferred: · Bachelor's degree · IP litigation experience Competencies: · Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule · Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary · Demonstrate initiative, diplomacy, and tact · Possess excellent written, communication and proofreading skills with attention to detail · Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others · Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.00 - $47.00 ($66,560.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations Provide front desk reception, including greeting visitors and coordinating basic inquiries Support daily office operations to maintain a clean, organized, and functional workplace Distribute incoming and outgoing mail and packages Assist with office seating plans and space coordination Supplies & Facilities Support Monitor and restock office supplies and breakroom inventory Coordinate with internal teams or external service providers for routine office needs Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination Support employee onboarding and offboarding, including asset handling and coordination Assist with basic travel arrangements Respond to employee inquiries and route requests to appropriate teams Administrative Support Maintain basic office records and documentation Provide general administrative support related to office operations Requirements Education Bachelor's degree required in Administrative Management or a related field Relevant experience may be considered where applicable, consistent with company standards Experience Prior experience in office administration, front desk support, or Office Coordinator roles is preferred Experience supporting onsite office operations in a corporate environment is a plus Skills & Competencies Familiarity with daily office operations and administrative support processes Strong communication and coordination skills Proficiency in Microsoft Office and common office management systems Ability to manage multiple tasks with strong attention to detail Physical Requirements Ability to safely lift and move items up to 50 lbs, as needed Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions Personal Attributes Detail-oriented, responsible, and service-minded Strong teamwork and collaboration skills Ability to respond efficiently to employee needs and follow through to resolution Reliable, punctual, and execution-focused Benefits Salary range: $25-33/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Job DescriptionBenefits: Company parties Employee discounts Free food & snacks Paid time off Training & development Benefits/Perks - no experience required Small office atmosphere Great Work Environment Job Summary We are seeking an Office Clerk to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate should have good people skills, clear and good speaking voice, and good organizational skills. This is an entry level position - no experience necessary - you will be trained. Responsibilities Answer phones, schedule appointments, assist customers with questions, and direct calls Send out appointment confirmations and prepare appointment paperwork make photocopies, patient files, and file paperwork Relieve front desk for lunch, and other coverage when needed Assist Office Manager with insurance verifications Maintain records, either physical or electronic, of business transactions Qualifications Great customer service skills Good Communication Skills Good organizational and time management skills Familiarity with computer programs, such as Microsoft Office and Adobe software

NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: ******************************************************************************** Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company's common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit *************** Sprott USA Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements. Position Description Sprott USA is looking for an energetic, engaging and highly motivated full-time Receptionist & Office Coordinator to join its team in its Carlsbad, California office. This position will report to the Senior Human Resources Generalist and be responsible for welcoming employees and visitors, maintaining office inventory and communal areas, and coordinating office projects and events. The ideal hire is someone that has a “no task is too small or too big” mentality, and will be collaborative, flexible, and extremely organized. Additionally, the candidate will have good energy about them, a service-focus mindset, be detail-oriented, pro-active and have a positive and engaging personality. They must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve. This position will report to the office 5 days per week. Responsibilities for this role include, but are not limited to: Welcoming employees and guests and providing assistance as needed; Taking voicemail messages and relaying them to the appropriate person; Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution; Handling all outgoing deliveries, couriers and mail services; Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance; Reporting of any usual suspicious persons or activities; Organizing office catering when requested including ordering, setting up and cleaning up; Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders; Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.); Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order; Maintaining a safe and secure working environment by following Company policy and local health and safety requirements; Preparing the boardroom for meetings with audio visual equipment; Coordinating and communicating with the reception, information technology and accounting teams in the other offices; Liaising with building management and IT for security requests, visitor key fobs and facilities management; Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses; Event planning management; and Ad hoc requests and projects as needed. Position Requirements: 2 years of corporate administrative experience; Technology proficient; Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams); Strong organizational skills and attention to detail; Exceptional telephone and written communication skills; Comfortable in a multi-support role; Ability to work independently as well as part of a team; Good energy, detail oriented and a positive and engaging personality; Enjoy interacting with people and service-oriented mindset; Ability to maintain composure and problem-solve while multi-tasking; and Proactive and high emotional intelligence. To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls. Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott's recruitment process. Sprott is an Equal Opportunity Employer.

National firm's Irvine, CA office is in immediate need for an Office Services Clerk. Primary duties include, but not limited to: Scan incoming documents, profile documents into our document management system, copy/print documents for binders needed for trials/mediation. Provide phone coverage for receptionist breaks/lunch and so forth. This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office. Additional tasks & projects will be requested as needed. Hours are Monday Friday 8:30 AM to 5:30 PM with an hour lunch. Software knowledge will focus more so on the basics of Microsoft Office & Outlook. The technical knowledge & ability to clear paper jams and change out toners will also be needed.

Duration: 0-4+ Months (Temp to Engage) Shift: 8: 30 AM - 5: 30 PM (Monday-Friday) Dress Code: Business casual Interview Type: Virtual Candidate will be assisting with hospitality/event setups (food/beverage);coordinate incoming requests with onsite staff. Secondary responsibilities with office services related tasks such as printing/copying/scanning, sending out overnight packages and regular mail. Personnel that have experience in the hospitality industry, previously worked at a law firm and customer service oriented. There is no extensive lifting, standing, or walking. No special equipment besides the client copiers. No free parking available at the location and parking is not reimbursed. The staff takes the trolley near the office.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities Coordinate contract review and approval processes, maintaining status reports Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines Process invoices, track legal spend, and assist with billing matters for outside counsel Prepare presentations, reports, and dashboards summarizing departmental activities Assist with compliance, audit, and risk management initiatives Maintain discretion in handling sensitive legal and business information Provide mentoring or guidance to junior administrative staff Monitor leases, licenses, and onboarding/offboarding of attorneys Coordinate ordering, inventory, and distribution of office and breakroom supplies Maintain office cleanliness, organization, and common areas Liaise with vendors, service providers, and building management Maintain office equipment and coordinate repairs or maintenance Assist with event planning, meetings, and office functions Qualification Education: Paralegal Certification, Legal Studies, or related field Experience: 4-6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm Skills: Strong understanding of legal terminology, documents, and corporate processes Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with contract management systems, e-billing platforms, or legal document management software Excellent organizational skills and attention to detail Ability to prioritize multiple projects and meet tight deadlines High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday-Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you!

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. Monitors leadership schedules/calendars and makes arrangements for conferences/meetings and assembles established background materials. Reviews and proofs correspondence/documents for grammar and spelling. Orders supplies using AbilityOne and reviews/inputs travel/authorizations/ vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). Creates, routes, tracks and follows-up on routine message traffic. Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave. Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). Updates and maintains student information in CeTARS. Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. Collects information and responds to routine inquiries and/or prepare periodic reports. Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals. Traditional administrative/clerical support roles. Some work is completed without established procedures. Other duties as assigned. EXPERIENCE, EDUCATION AND LICENSURE: High school diploma/GED or equivalent. Military administrative experience. Four (4) years of secretarial experience. Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook. Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. Ability to type 60 words per minute. Must be able to effectively communicate orally and in writing. Experience to edit and reformat written or electronic drafts. Experience with office terminology and practices. Skills, Knowledge and Abilities: Ability to work in a support role supporting senior management and team. Ability to develop effective working relationships across all organizational lines. Ability to handle information of a highly sensitive and confidential nature. Ability to prioritize and organize own work to meet agreed upon deadlines. Ability to work with others as part of a team. REASONABLE ACCOMMODATIONS: Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions. SUPERVISORY RESPONSIBILITIES: None. WORK ENVIRONMENT: Work is typically performed in a controlled office environment. The noise level in the work environment is usually moderate.. PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. TRAVEL: None. WORK AUTHORIZATION/SECURITY CLEARANCE: DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required. ADDITIONAL QUALIFYING FACTORS: Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status or employment. Salary $26.34/hr

Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities * Create, process, and manage work orders for service technicians * Monitor and manage service-related email inboxes, responding promptly and professionally * Create and maintain new customer records and databases, ensuring accuracy and completeness * Answer and route incoming phone calls in a professional manner * Update and manage customer, vendor, and service portals as required * Support system integrations between service platforms, customer portals, and internal tools * Coordinate scheduling information between office staff and technicians * Maintain organized digital and physical records * Assist with general office administrative duties as needed to support companies success. Qualifications * Previous experience in an administrative or office support role (service or repair industry preferred) * Strong organizational and time-management skills * Excellent written and verbal communication skills * Proficiency with email systems, databases, and web-based portals * Ability to multitask in a fast-paced service environment * Familiarity with work order or field service management systems is a plus * High school diploma or equivalent required; additional education or certifications a plus

ABC Traffic Programs is looking for front office clerical staff to join our team. The full time clerical staff assists office manager in the day to day functions of the office. Responsibilities:Manage client records and information Customer service Perform office tasks as needed Qualifications:Ability to prioritize and multi-task Bilingual Spanish/EnglishStrong organizational skills Deadline and detail-oriented**** Registered Drug and Alcohol Counselor and/or Registration as an Intern upon hiring They will report directly to and work closely with the office manager and corporate staff.Clerical staff will be bi-lingual in Spanish and will be called upon to assist Spanish speaking clients when the need arises.Tentative Schedule: Monday-Thursday 9:00am-6:00 Friday 9am-5:30pm and Bi-Weekly Saturday 8-12pm Pay competitive

Job Summary: The Office Coordinator works under the supervision of the Director of International Student for matters relating to the pre-I-20 and I-20 processing, reporting, and compliance. Duties and Responsibilities International Office Coordinator will oversee the daily operations of the International Office. International Office Coordinator will have an official signatory role as a Designated School Official (DSO). A DSO is responsible for overseeing student compliance with the Student and Exchange Visitor Information System (SEVIS) and USCIS regulations, ensuring that international students are able to maintain their legal immigration status while enrolled. The role includes providing guidance, support, and regulatory assistance. Maintain and update student records in SEVIS database. Issue forms I-20 (Certificate of Eligibility) for F-1 visa students. Accurate and timely report on international students' status, including enrollment, address changes, academic progress, program, completions, and changes in student status. International Office Coordinator will be a member of NAFSA (Association of International Educators), belong to a minimum of two NAFSA Networks, and attend the regional NAFSA Conference. To ensure La Sierra University's compliance with USCIS regulations and SEVP (Student and Exchange Vistor Program) policies. Importance of staying updated on changes in immigration policies and ensure that La Sierra and its students remain compliant with these changes. Monitor students' immigration status and assist them in maintaining F-1 status. Develop and coordinate processes for responding to questions and concerns from international students related to immigration issues, application, and registration. Advise and assist international students on immigration regulations, including visa processes, work authorization, travel, and maintaining status. Prepare and submit timely and accurate immigration paperwork, filing, and database support in our TerraDotta software system. International Office Coordinator will assist in coordinating orientation typically 3-5 days prior to start of Fall, Winter, and Spring Quarters, as well as, assist in immigration, tax, and employment workshops. Provide excellent service to customers (students, faculty, staff, and community members) who visit the Office of International Student Services. Survey students during the year to monitor their campus experiences, cultural events, and office efficiency. Assist with coordination of special events (International Education Week, Off-campus cultural experiences, etc.) Supervise one student employee. Assist International Student Association with planning extracurricular social activities and driving to different cultural venues. Complete miscellaneous duties as assigned by supervisor. Knowledge, Skills, and Competencies Knowledge of office procedures and computer software systems (Excel, Microsoft Office Suite). Strong typing skills a must. Strong organizational, communication, and counseling skills. Attention to detail and accuracy in reporting. Problem-solving attitude to approaching issues, while exercising independent judgment and ethical decision-making. Help maintain the International Student Services web page, Instagram, and Facebook pages. Ability to work with diverse student populations and handle sensitive information with confidentiality. Bilingual skills are preferred. Credentials and Experience Bachelor degree preferred. Experience in international educational with knowledge of USCIS, SEVP, and SEVIS regulations preferred. Minimum two years of office experience. Must be a US citizen or LPR. Must be reliable, accurate, flexible and work well both independently and as a team player. Banner experience preferred. Possess a Driver's License Physical/Mental Demands Challenging, dynamic, and fast paced office environment that can be stressful due to the number and diversity of students requesting assistance and requiring quick updates to I-20s. Physical labor is minimal. Some weekend and after hour work may be required Wage Range: $20.81 to $24.50 per hour, plus generous benefits Comprehensive health coverage available Tuition Assistance 10 Paid Holidays FSA, Pet Insurance, Legal Services, Identity Protection Services, and more!

All Care Therapies is currently seeking a Front Office Coordinator to join our dynamic Outpatient Physical Therapy clinics! This is an exciting opportunity to join an evolving team, serving our community since 2009. As a leader in the rehabilitative care industry, we strive to continually bring solutions to address the evolving challenges of therapy providers. Offering a fun atmosphere of growth and a team dedicated to serving all people from all walks of life. Job Description The Front Office Coordinator will provide general office support with various clerical activities and related tasks, including but not limited to: Receiving and answering emails, telephone calls, and mail for the facility. Scheduling appointments for patients and clinicians. Guiding staff and patients through admissions and correct medical administrative protocols, requesting authorizations for new cases. Checking and verifying information on patient medical records. Coordinating admissions and discharge of patients. Consulting with clinicians about patients' medical records. Ensuring that forms and documents are correctly filled in. Handling complaints and queries professionally. Provide occasional translation to caregivers and staff We set standard base pay ranges for all roles based on function and level. Final offer is determined by multiple factors including, skillset, work experience and languages, and may vary from the amounts listed below. The pay range for this position is: $18 - $19/hr Qualifications Excellent customer services skills Strong verbal and written communications skills Must be detail-orientated and have thorough follow-up skills Knowledgeable with all Microsoft Word, Excel, Outlook, etc. and ability to learn other soft ******MUST BE BILINGUAL (Spanish/English) **** Office location: 8929 Aero Dr, Suite E, San Diego, CA 92123 Hours: Monday-Friday 8:00AM-5:00PM Additional Information All your information will be kept confidential according to EEO guidelines. All Care Therapies is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Litigation Secretary Cooley is seeking a Litigation Secretary in our San Diego office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: * Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes * Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. * Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members * Communicate with docket department for all litigation related deadlines * Redline documents using Litera program * Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service * Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules * Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas * Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing * Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) * Coordinate and request court reporters and videographers for depositions and court hearings * Assist with deposition exhibits preparation * Assist, draft, and coordinate service of subpoenas * Proofread documents * Conduct basic legal research * Assist with documents to DocuSign * Handle all incoming telephone calls and placement of outgoing calls in a professional manner * Maintain good client relationships for attorneys * Enter time using Intapp daily * Assist other team timekeepers, as needed * Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters * Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines * Assist with requesting conference rooms for various client meetings and depositions * Copy documents that are not appropriate to send to the Copy Center * Make travel arrangements, adhering to the firm's Travel Policy * Review, distribute and process prebills * Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses * All other duties as assigned or required Skills and experience: Required: * After orientation at Cooley, exhibit proficiency in iManage and other firm applications * Available to work overtime, as required * Proficiency in Microsoft Office Suite * Keep abreast of court rules and procedures and understand legal terminology * Previous litigation secretarial experience Preferred: * Bachelor's degree * IP litigation experience Competencies: * Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule * Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary * Demonstrate initiative, diplomacy, and tact * Possess excellent written, communication and proofreading skills with attention to detail * Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others * Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.00 - $47.00 ($66,560.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations * Provide front desk reception, including greeting visitors and coordinating basic inquiries * Support daily office operations to maintain a clean, organized, and functional workplace * Distribute incoming and outgoing mail and packages * Assist with office seating plans and space coordination Supplies & Facilities Support * Monitor and restock office supplies and breakroom inventory * Coordinate with internal teams or external service providers for routine office needs * Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination * Support employee onboarding and offboarding, including asset handling and coordination * Assist with basic travel arrangements * Respond to employee inquiries and route requests to appropriate teams Administrative Support * Maintain basic office records and documentation * Provide general administrative support related to office operations