Office clerk jobs in Tulsa, OK - 51 jobs

Your Job The Document Control Clerk supports manufacturing and project quality activities by managing, tracking, and maintaining controlled documents and records in accordance with internal procedures and external customer requirements. This role plays a critical part in ensuring data integrity, document traceability, and audit readiness across engineering, manufacturing, and quality records. Our Team John Zink, a Koch Engineered Solutions business, is a global leader in combustion and emissions control, delivering innovative burners, flares, thermal oxidizers, and vapor control systems worldwide. At our Tulsa, OK manufacturing facility, the Quality organization ensures products and documentation meet the highest standards of compliance, accuracy, and customer expectations. What You Will Do Manage and maintain controlled quality, engineering, and project documentation in internal and external document control systems. Ensure documents are properly numbered, approved, accurate, and compliant prior to internal release or customer transmittal. Track, log, and expedite document submittals and returns with customers, Project Managers, and engineering teams. Serve as the primary point of contact for documentation-related questions, requests, and support from internal and external stakeholders. Support the development, compilation, and completion of Operations & Maintenance (O&M) manuals. Maintain organized, traceable, and audit-ready document records in accordance with company procedures and customer requirements. Assist with document audits, file migrations, and continuous improvement initiatives related to document control processes. Who You Are (Basic Qualifications) Working knowledge of Microsoft Excel, Word, and Outlook. Experience working in an engineering, manufacturing, or industrial environment. Experience using document management or document control software systems. What Will Put You Ahead Familiarity with quality systems, procedures, or standards such as ISO 9001. Experience supporting audits, customer documentation requirements, or regulated documentation processes . At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here . Who We Are As a Koch Engineered Solutions company, John Zink (JZ) is a global leader in emissions control and a pioneer in modern Smart Combustion solutions. Our research and development facilities make up the largest testing complex of its kind. Additionally, our worldwide service organization is the largest, most technically advanced team of its kind. We provide solutions to capture emissions, destroy pollutants, manage waste and heat vital processes to help industries operate more cleanly and efficiently. At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here , aquí , or tu ).

Memorial Surgery Center is a multi-specialty ambulatory surgical center. Our mission is to treat every patient as if they were a family member. We are dedicated to Every Day Giving Excellence (Our EDGE Program). We are currently seeking an experienced Insurance Verification Specialist. The ideal candidate will prioritize patient satisfaction, along with verifying insurance benefits and calculating patient financial responsibility. Our facility offers a generous benefit package including health, dental, vision, 3 weeks of PTO the first year and an additional 2 personal days, 401k, and more. The Insurance Verification Specialist will: * Verify insurance benefits by reviewing our contracts and patient's quoted benefits. * Determine patient's expected payment on date of surgery. * Document all insurance, billing and verification comments into the patient accounting system. * Contact patients regarding money due prior to date of surgery. Required Skills: * High School Diploma or GED * 2 years experience in a medical facility or physician office * Insurance benefit knowledge * Medical terminology * Exceptional customer service * Ability to organize and prioritize tasks * Enjoy a fast-paced work environment

The Front Desk Clerk is responsible for ensuring smooth communication flow and providing a welcoming first impression of our firm. Responsibilities/Duties: Mail Management: Retrieve mail from the PO Box daily to ensure timely internal and external mail distribution. Efficiently open, sort, and scan incoming mail, facilitating accurate and secure delivery. Log the receipt of all mail with timestamps, maintaining accurate records for tracking purposes. Directly distribute processed mail to designated staff members within the firm, fostering efficient communication. Effectively manage outgoing mail by transporting it to the appropriate postal service, FedEx, or other designated carrier as required. Client Services: Provide a warm and professional welcome to walk-in clients, addressing their inquiries and directing them as needed. Process client payments efficiently using a designated system. Scan client documents using appropriate equipment, ensuring their secure storage and efficient retrieval. Return scanned documents to clients promptly. Communicate client arrivals to appropriate staff members via phone or internal messaging system, facilitating prompt client service. Requirements: Education: High school diploma or GED (minimum requirement) Language Skills: Bilingual in English and Spanish Experience: At least 6 months of customer service experience Technical Skills: Proficiency in using Google applications; familiarity with Microsoft Suite is a plus Background check required Notice: This position is a direct hire. We are not partnering with any third-party staffing agencies or recruiters for this role. Any candidates submitted by third parties will not be considered, and Rivas & Associates will not be responsible for any fees regarding unsolicited candidates. Equal Opportunity Employer Statement: Rivas & Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Responsibilities: Work with HR to maintain a positive on-boarding experience for new and existing team members. Work with the office and store staff to create a smooth processing of deals and internal procedures. Audit deals to ensure that all documents are included and assist with the collection of documents when needed. Requirements: Previous dealership experience Ability to audit deals based on internal checklists Ability to handle confidential information in a professional manner Benefits: Compensation: $16.00 - $18.00 per hour paid bi-weekly About the Company: Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.

Job DescriptionSalary: We are seeking a highly organized and computer literate applicant. The person needs to be empathic and caring and has excellent customer service. Experience preferred and the ability to translate for Spanish-speaking parents.

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Kforce has a client partner in the Tulsa, OK area that is looking for a talented and professional Office Administrator to support their team. This role offers competitive salary and benefits during the contract engagement. Responsibilities: * Handling incoming and outgoing mail * Fielding telephone calls * Receiving and directing visitors * Copying, mailing/shipping, filing, etc. * Maintaining office and pool car calendars * Creating and modifying documents such as reports, memos and letters * Coordinating meetings, conferences and other events including arranging for meeting space, food service, and meeting equipment * Making travel arrangements for personnel monitoring * Maintaining inventory of office and kitchen supplies * Assisting leadership and staff in other administrative tasks as needed* High School diploma or GED required * Associate or Bachelor's degree preferred * 2+ years of experience as an Administrative Assistant * Strong attention to detail * Knowledge of Microsoft Office Suite software * Strong Excel skills are a must * Exceptional communication skills (verbal, written)

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description: Under supervision, this position is responsible for processing complex paper and electronically submitted claims requiring further investigation and coding; resolving pended claims and processing adjustments. Multi-task & decision making - navigating multiple computer applications - a lot of mouse functions - web based applications - production based environment - sedentary work (sitting for long periods of time) - quality and production expectations. Minimum Requirements: High School Diploma or GED required 6 mo office environment experience Data Entry and/or typing experience Clear and concise written and verbal communication skills Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Part-time Office Support Specialist JobID: 855 Part-time Support Additional Information: Show/Hide Essential Job Functions: * Produce correspondence, reports, and other documents (both paper and electronic) assuring proofreading for accurate punctuation, grammar and spelling and an appropriate format. * Provide customer service-oriented communications services for the individuals supported which may include such duties as: telephone answering, responding to inquiries and information requests from both internal and external customers, taking accurate and delivering timely messages, dealing with vendors and greeting visitors. * Perform assigned clerical duties to assure efficient and effective operation of the support function, including such activities as: opening/ sorting/delivering mail; preparing documents for mailing; assisting with preparation or clean-up of meetings or events, maintaining, filing and retrieving records in accordance with systems standards; copying, assembling and distributing materials. * Perform administrative tasks as assigned, which could include producing reports, completing forms, logging or posting of information, data entry, maintaining information, handling of cash or vouchers, ordering school supplies, maintaining the campus bookstore function (including record keeping for sales and inventory), tracking attendance and grades. * Provide fill-in support as required in the absence of other support staff or in an overload situation. * Perform tasks and duties relevant to any of various roles or responsibilities assigned by supervision and determined by management to be appropriate for this position; comply with all policy, procedure, regulation and other communicated requirements as may be in effect for the work group or work site. Education: High School diploma or equivalent Job Requirements: * Must have at least one (1) year business experience with the following computer operations and applications knowledge: * MS Word-intermediate level proficiency. * Excel-entry level familiarity with spreadsheet management. * Database-entry level familiarity (able to accomplish data entry and basic navigation through a standard database; basic knowledge of Access helpful). * Able to conduct basic research utilizing Internet search engine. * Work schedule for this position requires availability to work Monday-Thursday, 4pm - 8pm. Shift: Evening Salary Schedule: Standard rate schedule for non-regular (temporary, adjunct, substitute) and regular part-time employees Hiring Range: $13 per hour Benefits: N/A Closing Date: For maximum consideration, receipt of application material is December 18th. However, the position will remain open until filled. NOTE: TULSA TECH IS AN EQUAL OPPORTUNITY EMPLOYER

Responsible for providing office support to a newspaper staff that produces a bi-weekly print and online publications, among other assignments. Must be a current TCC student. Minimum Qualifications Requires clerical training or experience which included personal computer data entry (preferably MS Office). Accurate typing; prefer ability to operate ten-key adding machine. Ability to organize work assignments and maintain accuracy. Ability to interact effectively with others. Must be a current TCC student.

Full-time Description Classification: Non-Exempt Reports To: Clinic Manager At Work Health Solutions (WHS), our mission is to serve the businesses and employees within our community through dedicated, unbiased occupational health services . We fulfill this mission by living out our core values, which guide every decision, action, and interaction: Community Focus: We are here to serve - keeping workers safe and businesses strong. Team: One team, one journey. Consistent Excellence: We deliver every service with excellence and urgency. Ownership: Own it - take responsibility and make it happen. Communication: We communicate promptly with compassion, clarity, and respect. Our vision is to develop a team that is known as the #1 trusted resource for occupational health services . These principles form the foundation of our culture and our commitment to exceptional care, operational integrity, and continuous growth in service to the communities we support. Living Our Mission & Values This role carries shared responsibility for promoting and upholding the Company's Mission, Vision, and Core Values. Employees are expected to integrate these into their work practices, contribute to a culture aligned with them, and hold themselves accountable to these expectations. Position Objective The Front Office Specialist serves as the first point of contact for patients and visitors, ensuring exceptional patient services while managing administrative tasks that support the smooth operation of the healthcare office. Essential Functions The Front Office Specialist responsibilities include, but are not limited to: Support WHS's mission, vision, and values. Greet patients and visitors in a professional and courteous manner. Obtain authorization and process of patients for services. Typing and computer usage for daily operations. Check in patients using the appropriate patient management system. Explain all required forms to patients and ensure proper completion of paperwork. Answer incoming telephone lines and direct callers appropriately. Contact patients regarding appointment reminders, rescheduling, or cancellations. Check out patients in the patient management system and distribute records. File paperwork, medical records, and correspondence accurately. Maintain inventory of office supplies and printed forms. Manage dissemination of paperwork to outside parties, including non-injury, custody, and control forms. Follow HIPAA guidelines and safety rules at all times. Attend center staff meetings and participate in initial and ongoing training as required. Assist in maintaining a neat, clean, and orderly appearance throughout the facility. Use employer reporting tools to scan and distribute employer results and paperwork. Competencies Proficiency in keyboarding skills Customer and client focus Ethical conduct Attention to detail Time management Excellent communication skills Flexibility Supervisory Responsibility This role has no supervisory responsibility currently. Work Environment This position is designated as Safety Sensitive, meaning that job performance directly affects the safety of both the employee and others. Adherence to all Federal and State laws regarding drug use is required, and Work Health Solutions hires for this position accordingly. Regular walking within the clinic is required, along with direct interaction with patients, some of whom may have contagious illnesses. Physical Demands This role is active and physically engaging. Requirements include: Frequent standing, walking, bending, kneeling, and stooping. Regular talking and listening. Ability to lift or move items over 20 pounds. Reaching above, at, and below desk height. Position Type and Expected Hours of Work Full-time position, 8 hours per day, 5 days per week. Overtime and work during inclement weather may be required. Travel Occasional travel may be required. Required Education and Experience High school diploma or GED. Proficiency in computer skills (Microsoft Office Suite, email, faxing, scanning, etc.). 1-3 years of recent experience in a medical office or urgent care setting. Strong interpersonal communication and customer service training. Minimum typing of 35 WPM Additional Requirements Obtain UDS/BAT License within 1 year of obtaining position. Other Duties This job description is not intended to be an exhaustive list of all responsibilities, duties, or requirements. Duties may change at any time with or without notice. Salary Description $18-$20/hour

ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: * Excellent human relations and communication skills. * Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. * Must be able to manage multiple tasks. * Skills in proofreading, word processing, and composition of various forms of business communications. * Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). * Type at least 50-60 wpm with minimal errors. * Basic math, bookkeeping and /or cashiering skills. * Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: * Punctual and regular attendance following a designated work schedule. * Ability to work extended hours and additional days/evenings as required by position responsibilities. * Must be willing to travel as required. PHYSICAL STANDARDS: * Ability to read and comprehend varied documents. * Ability to stand for extended periods of time and move around campus. * Requires stooping, bending, and pulling. * Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. * Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: * Moderate to extreme. * Frequent deadlines requiring concentrated effort and some overtime work. * Must be a self-starter. * Must have the ability to manage job functions, while providing services to customers at the same time. * Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: * Be knowledgeable regarding services and classes available. * Act as receptionist for ACD and assist internal and external customers as needed. * Efficiently manage inquiries from current and potential clients in a timely and congenial manner. * Maintain professional appearance of office area. * Organize and maintain an efficient filing system of departmental files. * Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. * Assist in maintaining inventory of equipment and supplies within area of responsibility. * Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. * Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. * Compile information and assist in the preparation of departmental reports as required. * Perform word processing, formatting, and copying of training materials and departmental forms. * Maintain class file for each program containing all pertinent data. * Prepare certificates, course rosters, and transcripts. * Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. * Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. * Handle incoming and outgoing mail. * Maintain, compose, type, and file client/student correspondence and information. * Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) * Assist in schedule development for courses and instructors. * Provide clerical support to Adult Career Development instructors as required. * Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. * Coordinate, complete, and submit the following within the specified time frame: * Monthly Board Submissions * Instructor Time Sheets/Payroll Requisitions * Purchase Orders * Agency Invoices * Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. * Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. * Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. * It is expected for employee to be on time each workday as this is essential to the employee\'s job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

Full-time Description About Us Open Road Collision, operating as Bill Knight Collision, is a leader in high-quality collision repair services. We are committed to delivering exceptional workmanship and superior customer service. As an I-CAR Gold Class and OEM Certified facility, we focus on restoring vehicles to pre-accident condition while ensuring a smooth, stress-free experience for our customers. We are currently seeking a professional and detail-oriented Front Office Coordinator to join our front office team. This role is essential in maintaining a welcoming environment and supporting our repair process with outstanding customer communication and administrative coordination. Position Summary The Front Office Coordinator is the first point of contact for our customers and plays a vital role in the customer experience. This individual will manage front desk responsibilities, assist with scheduling and communication, and support day-to-day administrative functions. The ideal candidate will be organized, personable, and capable of thriving in a fast-paced, customer-focused environment. Key Responsibilities Greet and assist customers in a professional and courteous manner. Answer incoming phone calls, direct calls, take messages, and respond to emails. Schedule appointments and coordinate with service advisors. Facilitate rental car shuttle pickups and drop-offs. Process payments (check and credit card) and issue receipts. Maintain cleanliness of the front office and customer waiting areas. Provide backup support to accounting (billing, invoicing, A/R, A/P). Manage incoming/outgoing mail and deliveries. Communicate effectively with customers, staff, and external partners. Maintain inventory and order office supplies as needed. Assist with internal messaging and run errands when required. Utilize multiple software systems for scheduling, communication, and administrative tasks. Support a collaborative team environment focused on customer satisfaction and quality repairs. What We Offer Team-oriented, supportive work culture I-CAR Gold Class & OEM Certified facility Streamlined workflow and efficient processes Opportunities for professional growth and certification Competitive compensation and benefits (to be discussed during the interview) A commitment to safety, quality, and a positive workplace environment Requirements Previous front desk, receptionist, or administrative experience preferred. Strong communication and interpersonal skills. Proficiency in Microsoft Office and familiarity with office software systems. Ability to multitask and remain organized in a dynamic environment. Customer service mindset with attention to detail and a positive attitude. High school diploma or equivalent required.

We do more than treat cancer. Be a part of the most powerful team of cancer experts and advocates who invest in the health and well-being of our patients throughout treatment and beyond. As part of the team, you will be pursuing the most advanced, innovative, and cost-effective treatment options, so that our patients receive personalized, custom care best suited to their situation. As the primary point of contact for patient check-in during clinic-based appointments, this role operates with minimal supervision. Responsibilities include efficiently scheduling patient appointments and tests, answering incoming calls, and directing both patients and medical staff. Supports and adheres to the Oklahoma Cancer Specialists and Research Institute Compliance Program, to include the Code of Ethics and Business Standards. Qualifications: High School diploma or equivalent required. A minimum of two years of experience with all medical front office aspects and scheduling patient appointments required. Medical terminology preferred. Basic knowledge of the operation of standard office equipment desired. Strong written and verbal communication skills are essential, along with a commitment to providing excellent customer service, demonstrating a high level of courtesy, and maintaining professionalism. Compensation is competitive and commensurate with experience, qualifications, and other relevant factors. Oklahoma Cancer Specialists and Research Institute is an EEO employer. We offer an excellent Benefits Package which includes medical, dental, vision, voluntary benefits, 401k, paid time off (PTO) and 9 ½ holidays per year.

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description Please take this virtual tour to get a sneak peek of one of our Plasma Donation Centers. Critical, high value position available for receptionist looking for more than answering phones! About the role: Every day, the donors you meet will motivate you. The high-quality plasma you collect will become life-changing medicines. Here, a commitment to customer service and quality is expected. You will report to the Plasma Center Manager and will perform as a receptionist engaging with our donors and performing administrative tasks to support plasma center operations. How you will contribute: * You will answer phones and greet all visitors to the facility including new and repeat donors promptly exhibiting customer service skills * You will assist donors with appointments; create or pull donor record files * You will provide customer service to donors (external) and fellow employees (internal) * You will maintain orderly filing system, purging records * You will report to the center management team in identifying operational opportunities for continuous improvement, initiating changes to center processes, through use of company approved procedures What you bring to Takeda: * High school diploma or equivalent * Ability to walk and/or stand for the entire work shift * Will work evenings, weekends, and holidays * Ability to lean, bend, stoop, crouch, and reach above shoulders and below knees * Ability to lift 1 to 5 lbs., and occasional lifting of materials up to 32 lbs. and rarely 50 lbs. * Fine motor coordination, depth perception, and ability to hear equipment from a distance * Because of potential exposure to bloodborne pathogens (risk level 1), 90% of work tasks require prolonged glove wear * 1 or more years minimum experience working in a customer or patient facing role is helpful What Takeda can offer you: Every day at Takeda, we feel good knowing that what we do helps improve the lives of patients with rare diseases. At BioLife, while you focus on our donors, we will support you. We offer a purpose you can believe in, a team you can count on, opportunities for career growth, and a comprehensive benefits program, all in a fast-paced, friendly environment. More about us: At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work. Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to provide Better Health and a Brighter Future to people around the world. BioLife Compensation and Benefits Summary We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. For Location: USA - OK - Broken Arrow U.S. Starting Hourly Wage: $16.00 The starting hourly wage reflects the actual starting rate for this position. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location. U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. EEO Statement Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. Locations USA - OK - Broken Arrow Worker Type Employee Worker Sub-Type Regular Time Type Full time Job Exempt No

Swift Recon is committed to serving auto dealers and fleets with the highest levels of quality, service, convenience, and innovation available in the auto body and recon industry. Our receptionist is responsible for providing administrative support for our body shop and Swift Recon operations. We strive for a workplace where everyone is valued, continually trained, and recognized for their contributions to the team. Our teammates are provided with a safe, positive work environment, competitive pay, industry-leading benefits, and skills training/certifications. Start your journey to a rewarding career with Swift Recon. Responsibilities and Qualifications: Professionally and pleasantly greet guests as they arrive. Directs guests to the resources that will best meet the guests' needs. Answers incoming phone calls in a prompt, polite, and professional manner. Screens incoming calls and directs them to the appropriate party, and/or obtains enough information to allow for convenient follow-ups for the guest. Schedules all guest/client appointments. Collects and records cash, checks, and credit card payments from guests. Reconciles cash drawer daily, as directed by the accounting office. Opens and closes repair orders for all incoming and outgoing vehicles in a timely manner. Provides clerical support as requested. Operates office equipment and computer systems as needed. Body shop or automotive receptionist experience is a plus. Employee Incentives Competitive Pay Plans Employee-centered atmosphere. Heated and cooled facility. Paid Holidays, Paid Time Off, Medical, Dental, Vision, and more Paid Holidays, Paid Time Off, Medical, Dental, Vision, and more.

+ Handle complex and confidential secretarial and administrative assignments. + Coordinate and plan the organization of events, ensuring all logistical and operational aspects are covered. + Oversee and manage the ""called in"" process, handling all related actions. + Manage the payment process of invoices. + Oversee the inventory of PPE and boots, ensuring all items are adequately stocked and maintained + Coordinate all visitor arrangements (Hotel, driver etc...) + Type and proofread formal letters, correspondence, and miscellaneous documents; compose correspondence and responses to inquiries independently. **Responsibilities:** + Answer telephone and handle requests for information at an advanced level. + Contact for daily visitors - Prepare Badge, Visitor Access, Answering Doors + Set up and maintain department records and files. + Arrange travel schedules and reservations. **Experience:** + 2-3 years of experience. **Skills:** + Supervise and train others. + Monitor accuracy, completeness and timeliness of all critical business systems transactions. + Coordinate meetings and office communications. + Schedule conference rooms, audio/visual equipment and other materials as requested. **Education:** + HSD **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a highly organized and computer literate applicant. The person needs to be empathic and caring and has excellent customer service. Experience preferred and the ability to translate for Spanish-speaking parents.

Description: Classification: Non-Exempt Reports To: Clinic Manager At Work Health Solutions (WHS), our mission is to serve the businesses and employees within our community through dedicated, unbiased occupational health services . We fulfill this mission by living out our core values, which guide every decision, action, and interaction: Community Focus: We are here to serve - keeping workers safe and businesses strong. Team: One team, one journey. Consistent Excellence: We deliver every service with excellence and urgency. Ownership: Own it - take responsibility and make it happen. Communication: We communicate promptly with compassion, clarity, and respect. Our vision is to develop a team that is known as the #1 trusted resource for occupational health services . These principles form the foundation of our culture and our commitment to exceptional care, operational integrity, and continuous growth in service to the communities we support. Living Our Mission & Values This role carries shared responsibility for promoting and upholding the Company's Mission, Vision, and Core Values. Employees are expected to integrate these into their work practices, contribute to a culture aligned with them, and hold themselves accountable to these expectations. Position Objective The Front Office Specialist serves as the first point of contact for patients and visitors, ensuring exceptional patient services while managing administrative tasks that support the smooth operation of the healthcare office. Essential Functions The Front Office Specialist responsibilities include, but are not limited to: Support WHS's mission, vision, and values. Greet patients and visitors in a professional and courteous manner. Obtain authorization and process of patients for services. Typing and computer usage for daily operations. Check in patients using the appropriate patient management system. Explain all required forms to patients and ensure proper completion of paperwork. Answer incoming telephone lines and direct callers appropriately. Contact patients regarding appointment reminders, rescheduling, or cancellations. Check out patients in the patient management system and distribute records. File paperwork, medical records, and correspondence accurately. Maintain inventory of office supplies and printed forms. Manage dissemination of paperwork to outside parties, including non-injury, custody, and control forms. Follow HIPAA guidelines and safety rules at all times. Attend center staff meetings and participate in initial and ongoing training as required. Assist in maintaining a neat, clean, and orderly appearance throughout the facility. Use employer reporting tools to scan and distribute employer results and paperwork. Competencies Proficiency in keyboarding skills Customer and client focus Ethical conduct Attention to detail Time management Excellent communication skills Flexibility Supervisory Responsibility This role has no supervisory responsibility currently. Work Environment This position is designated as Safety Sensitive, meaning that job performance directly affects the safety of both the employee and others. Adherence to all Federal and State laws regarding drug use is required, and Work Health Solutions hires for this position accordingly. Regular walking within the clinic is required, along with direct interaction with patients, some of whom may have contagious illnesses. Physical Demands This role is active and physically engaging. Requirements include: Frequent standing, walking, bending, kneeling, and stooping. Regular talking and listening. Ability to lift or move items over 20 pounds. Reaching above, at, and below desk height. Position Type and Expected Hours of Work Full-time position, 8 hours per day, 5 days per week. Overtime and work during inclement weather may be required. Travel Occasional travel may be required. Required Education and Experience High school diploma or GED. Proficiency in computer skills (Microsoft Office Suite, email, faxing, scanning, etc.). 1-3 years of recent experience in a medical office or urgent care setting. Strong interpersonal communication and customer service training. Minimum typing of 35 WPM Additional Requirements Obtain UDS/BAT License within 1 year of obtaining position. Other Duties This job description is not intended to be an exhaustive list of all responsibilities, duties, or requirements. Duties may change at any time with or without notice. Requirements: