Office clerk jobs in Vista, CA

Pay Rate and Benefits: $70,000 to $95,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. Position Type: Full-time, Direct Hire, Onsite LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Irvine, CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment. Responsibilities: Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters. Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence. Maintain and organize case files, documents, and records. Manage court deadlines and assist in calculating pre-trial dates. Coordinate and schedule meetings, depositions, and court appearances. Conduct legal research and gather relevant information from various sources. Assist with court filings, including e-filing in state and federal courts. Assist with trial preparation, including organizing exhibits and trial binders. Qualifications: Minimum of 3 years of prior experience as a civil litigation secretary, supporting litigators in civil defense. Strong knowledge of civil litigation procedures. Proficiency in court deadlines and calculating pre-trial dates accurately. Experience with court filings, including e-filing in state and federal courts. Excellent organizational skills and the ability to manage multiple tasks efficiently. Strong attention to detail and accuracy in document preparation. Effective written and verbal communication skills. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

📌 Receptionist Schedule: 9:00 AM - 5:30 PM Annual Salary: $37,440 We are seeking a friendly, organized, and professional Receptionist to serve as the first point of contact for our office. This role supports daily office operations, maintains a welcoming environment, and provides administrative assistance across teams. Responsibilities Maintain a clean, organized, and professional office environment-including the lobby, conference rooms, and dining areas. Greet employees, visitors, and incoming guests with a positive and professional attitude. Answer and direct phone calls promptly and courteously. Receive, sort, and distribute incoming mail/packages; support outgoing mail and shipping. Assist employees through the office admin ticketing system for general office requests. Welcome new hires during onboarding and support HR with offboarding tasks. Monitor inventory and replenish office supplies, snacks, and beverages as needed. Support planning and coordination of company events, meetings, and office activities. Assist with menu selection for catered lunches and coordinate with onsite caterers. Perform other administrative and office duties as assigned. Qualifications 2+ years of Receptionist experience. Strong customer service and interpersonal skills. Professional appearance and demeanor. Ability to work both independently and collaboratively in a fast-paced environment. Proficiency in Microsoft Office 365 (Excel, Word, Outlook). High School Diploma or Community College education.

Part Time Receptionist, 35 hours a week Mon - Friday 8am - 4pm Pay Rate: $21/hr Duration: Temporary to hire Ultimate Staffing is actively seeking a Receptionist to join their client's welcoming team in California. This role is crucial in creating a positive first impression for all visitors and ensuring seamless communication within the organization. This role is ideal for a candidate who wants to learn and grow, a candidate who takes direction well is hopeful to build their career will be the best match! Responsibilities: Greet guests warmly and professionally as they arrive. Answer calls and emails promptly and efficiently. Transfer calls to the correct department and team member as needed. Assist vendors with inquiries and direct them as necessary. Requirements: Must be available to work Monday through Friday. 2+ years Reception experience Customer Service experience both face to face and over phone Strong communication skills and a friendly demeanor. Ability to multitask and manage time effectively. Prior experience in a receptionist or customer service role is preferred. Work Hours: Monday - Friday, 8am - 4pm with a 1 hour lunch 35 hours per week total Benefits: The position offers a competitive hourly wage of $21/hr Additional Details: This role is a fantastic opportunity for someone entry level building their career. The ideal candidate takes direction well and wants to learn. If you are interested in learning more about this position, please apply directly to this job posting for consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Purpose of Job The Office Administrator provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office. Job Duties and Responsibilities (Essential Job Functions) * Office Operations Management: Oversee, maintain, and manage day-to-day sales office operations, including record keeping, filing, assisting the sales/branch manager, and tracking expenses. * Commission Processing: Oversee all aspects of commission processing, including preparing commission statements, coordinating with escrow companies, recording commission checks, and ensuring accurate transaction accounting. * Commission Correspondence and Distribution: Handle all commission-related correspondence and ensure the timely and accurate distribution of payments. * Lease Transaction Management: Responsible for processing all lease transactions and managing associated accounting details. * New Hire Onboarding: Manage the entire onboarding process for new recruits, including preparing and processing all new hire paperwork and coordinating with the Licensing and IT Departments to ensure a seamless transition. * Marketing Payments and Reimbursements: Process all marketing payments and reimbursements efficiently and accurately. * Sales Associate Support: Act as the first point of contact for sales associates, providing assistance and guidance as needed. * Liaison Role: Serve as the primary liaison between staff, managers, and sales associates to ensure effective communication and operational efficiency. * Event Coordination: Assist with the coordination of special office events, including awards ceremonies, holiday celebrations, and other office functions. * Mathematical Proficiency: Demonstrate a strong understanding of basic math concepts to support accurate financial processing and reporting. Perform any additional office administrator-related responsibilities as requested or assigned. Performance Expectations * Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. * Perform responsibilities as directed achieving desired results within expected timeframes and with a high degree of quality and professionalism. * Establish and maintain positive and productive work relationships with all staff, customers and business partners. * Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. * Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: * Bachelor's degree in business administration or related field; or equivalent work experience and knowledge. Experience: * Three to five years of related experience and demonstrated leadership and supervisory skills a plus. Knowledge and Skills: * Real Estate Knowledge: Strongly preferred knowledge of the real estate industry, including its processes and terminology. * Banking and Finance Expertise: Familiarity with banking and financial principles is a plus. * Technical Proficiency: Strong computer skills with proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. * Communication Skills: Excellent oral and written communication skills to effectively interact with colleagues, clients, and stakeholders. * Interpersonal and Leadership Abilities: Strong interpersonal skills with demonstrated leadership abilities and a customer-service focus. * Analytical and Problem-Solving Skills: Effective analytical, problem-solving, and decision-making skills with a keen attention to detail and the ability to take initiative. * Project Management: Strong project management skills, including the ability to prioritize and manage multiple tasks and projects concurrently. * Ability to Work Under Pressure: Capability to handle stress and work effectively in a high-pressure environment. Wage: $27.00 - $31.00 hourly; actual wage is based upon education and experience. Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Additionally, schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Windows-based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers, and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and one (2) years of experience. Qualifications: Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and be required to act in a professional manner at all times Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Practice/Department: Operations Management Internal Title: Administrative Assistant I Work Environment: On-site Compensation: $25-$32 hourly* Dudek's journey began in 1980 with a vision to serve Southern California's water and wastewater agencies. Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we've been honored with multiple national Top Workplace Awards. Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience. Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.Who You AreAs an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently. Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.How You'll Make an ImpactDudek is seeking a motivated, detail-oriented, and bilingual (English/Spanish) Office Administrator to join our team in Encinitas, CA. This full-time, onsite role is critical to the smooth daily operation of the office, supporting both corporate and filed teams with a wide range of administrative, HR, and operational tasks. The duties for this position will be split between support for the Encinitas Office and support for our HRS Practice. The ideal candidate is highly organized, proactive, and committed to delivering exceptional customer service. This position will interact with management, field staff, and corporate employees and will play a key role in maintaining a professional, efficient, and welcoming office environment.Duties and Responsibilities Encinitas Office Duties Provide general administrative support to Encinitas office staff and leadership. Order and maintain inventory of office supplies. Manage incoming mail and deliveries. Answer and direct phone calls, respond to emails. Greet visitors and direct them appropriately. Provide contract support by collecting signatures. Coordinate with Facilities to manage daily office operations. Create and edit documents, including letters, memos, spreadsheets, and reports. Perform various data entry tasks and ensure accurate record keeping. Support ongoing projects and provide backup to other administrative staff and departments. Assist with basic accounting tasks, such as logging checks. Maintain confidentiality when handling sensitive employee and financial information. Provide administrative support for internal events, meetings and celebrations. Assist with maintaining a welcoming and professional environment for all. Work overtime hours as needed. Perform other duties as assigned. HRS Practice Duties Assists with new hire onboarding. Run local errands as needed. Helps troubleshoot minor IT issues and coordinate with IT support as needed. Maintain confidentiality when handling sensitive employee and financial information. Assist with timecard entry and expense reporting. Create and edit documents, including letters, memos, spreadsheets, and reports. Assist field staff with requests. Perform various data entry tasks and ensure accurate record keeping. Assist with maintaining a welcoming and professional environment for all. Work overtime hours as needed. Perform other duties as assigned. Minimum Qualifications Bilingual in English and Spanish. High School Diploma or equivalent. Minimum 2 years of administrative experience in a mid-sized company. Valid CA driver's license. Strong attention to detail and problem-solving skills Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite. Self-starter with the ability to work independently or collaboratively. Demonstrates reliable attendance and punctuality, consistently arrives on time and prepared. Experience supporting multiple areas or departments. Knowledge of office and facilities management best practices. Must possess a valid driver's license and have active personal automobile liability insurance by the first day of employment Preferred Qualifications Prior experience in a bilingual (English/Spanish) office environment, facilitating communication across teams and supporting diverse staff. Strong organizational and multitasking skills, with the ability to manage competing priorities across corporate and field operations. Experience supporting HR functions, such as onboarding, timecard tracking, or employee record management. Proficiency with office technology and software, including Microsoft Office Suite and basic troubleshooting of IT issues. Demonstrated ability to work collaboratively across multiple departments or teams, supporting cross-functional projects and initiatives. Customer-service oriented mindset, with the ability to maintain a professional, welcoming, and efficient office environment. Compensation:$25-$32 hourly* *Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual's related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment. Working Conditions Environment This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc. Physical RequirementsThe physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following: Working on a computer, sitting, or standing for long periods of time in an office or remote office setting. Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc. Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination. Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek's operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek's commitment to equal employment opportunities will be subject to disciplinary action. Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.

Description Advanced Office Clerk job in Oceanside, CA. Monday-Friday days Veterans encouraged to apply! supporting the Military community Benefits/Compensation: $18.00 - 22.00 per hour Health and Welfare Fringe Benefits: $4.93 per hour Paid Holidays - 11 days Advanced Office Clerk job Overview: Answers main office phone line. Directs telephone calls to appropriate section for assistance. Takes messages as required. Arranges and schedules medical appointments and determines patient eligibility for services. Determine patient eligibility, schedule appointments, relay general instructions to patients, or make referrals to other sections. Supports PCM by name processing for appointment and appropriate access to care timeframes during allocation of standard appointment types. Maintains appointment schedules using government computer systems and standard protocols and procedures. Validates basic CHCS patient demographic information prior to booking appointment for patients. Make required updates. Maintains accurate and up-to-date patient schedules and logs. Utilized government computer system tools and standard protocols and procedures (detail codes, freezing slots, and TRICARE on-line usage) to facilitate maintenance of appointment slots, rescheduling options or cancellation processing. Call patients as needed to schedule, reschedule, and/or cancel appointments. Promotes consult/referral specialty medical care within the MTF. Obtains updates and files medical records. Obtains documentation as requested by healthcare providers (test results or documentation not yet filed in records). Organizes and researches patient records, extract needed information, and review records for completeness, accuracy, and consistency within established guidelines. Initiates and locates patient medical records. Maintains medical records in accordance with prescribed directives. Conducts daily pull, delivery, and retrieval of patient records. Ensures arrival of medical records prior to appointment(s). Prepares reports regarding record statistics as necessary. Participates in records review as part of the facility's quality assurance program and in accordance with accreditation standards. Retires medical records in accordance with regulatory procedures and guidelines Advanced Office Clerk Job Qualification: High school diploma or General Educational Development (GED) equivalency. At least one year in medical office scheduling, in an office setting, or at least one year in relevant experience or specialized Registered Health Information Technician (RHIT) or Registered Health Information Administrator certification required. A fully qualified typist (computer keyboard) with a minimum of 50 WPM is required. Ability to communicate effectively, both orally and in writing General office administrative and clerical skills to perform receptionist duties and answer telephones. Ability to use standard office equipment, such as computers, typewriters, copiers, fax machines, telephone systems and office automations systems, to perform a substantial range of medical record maintenance support. General knowledge of Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards; Accreditation Association for Ambulatory Health Care (AAAHC) for complete, prompt, and accurate health records. Basic medical terminology required. Must be able to obtain clearance to access the work site located on a military installation and be granted a Common Access Card (CAC). Come join our team of healthcare professionals! ********************** Epic Government employs healthcare professionals at government medical facilities providing care to military service members, retirees, and their families. Since 2004, Epic Government has built mutually beneficial, sustainable partnerships with healthcare professionals and our clients nationwide. Epic Government is an award winning organization built with committed professionals with a unified vision of helping others. We are honored to be named one of the Baltimore Sun's Top Workplaces! Epic Government is an Equal Opportunity Employer: disability/veteran/military spouse#OFCCP

Welcome to the Murrieta Valley Unified School District, a 2018 California Exemplary School District! Thank you for your interest in joining MVUSD, a student-centered district of choice in south Riverside County. We proudly educate over 23,000 students from transitional kindergarten through high school with rigorous academic programs designed to help every student succeed. We inspire students to participate in our highly acclaimed visual and performing arts programs, championship athletic programs and nationally recognized student activity programs. Highly qualified teachers and staff provide a world-class education that integrates academic and vocational skills and prepares students for the challenges and opportunities of a competitive global society. The district also offers adult and community education, early childhood education, child care and a parent center. MVUSD strives to recruit and retain the very best candidates who will inspire every student to think, to learn, to achieve, to care. MURRIETA VALLEY UNIFIED SCHOOL DISTRICT 3/12/98 JOB DESCRIPTION Page 1 of 3 TITLE: OFFICE CLERK I QUALIFICATIONS Knowledge of 1. Correct English usage, spelling, grammar, punctuation, and math. 2. Modern office methods and procedures. 3. Proper telephone techniques and etiquette. 4. Proper use and operation of a telephone switchboard system. 5. Safety rules and regulations for this position. Ability to 1. Perform a variety of basic clerical work with accuracy and speed. 2. Efficiently operate a telephone system. 3. Receive and give information over the telephone or in person in a courteous manner. 4. Work efficiently with frequent interruptions. 5. Understand and carry out oral and written instructions. 6. Type accurately at a rate of 40 words per minute. 7. Be a productive and active team member. 8. Work successfully with diverse groups of people. 9. Maintain a pleasant appearance and demeanor. 10. Learn the operations, procedures, policies and requirements of an assigned program or operational unit. 11. Learn to operate standard office equipment/machines such as typewriter, calculator, copy machine, computer terminal, and printer. 12. Establish and maintain routine records and prepare routine reports. 13. Communicate effectively in both oral and written forms. 14. Handle all matters in a tactful, courteous, and confidential manner so as to maintain and/or establish good public relations. 15. Establish and maintain effective work relationships with those contacted in the performance of required duties. Training and Experience 1. Equivalent to the completion of the twelfth (12th) grade, including courses in typing and office practices. 2. One (1) year of clerical experience or experience that could likely provide the desired knowledge and abilities may be considered. 3. Good work history and attendance. REPORTS TO: Assigned administrator or department supervisor JOB GOAL: To provide clerical support for a site or department so that the operation of that unit is able to operate in an efficient, effective, and professional manner. ESSENTIAL FUNCTIONS 1. Answers telephone, takes messages, and/or refers callers to appropriate sources in a courteous manner. 2. Greets in a courteous manner, ascertains needs and directs individuals to various departments, meetings, and/or staff. 3. Processes forms, applications, documents, records, and/or other paperwork in support of assigned office functions. 4. Types prescribed information on forms, cards, and records. 5. Types tests, memos, correspondence, and other materials from clear, draft, or handwritten copy. 6. Participates in district in-service training as required. 7. Follows district policies and procedures. 8. Knows and understands the Mission and Core Values of the district. OTHER FUNCTIONS 1. Receives, sorts, and distributes mail. 2. Copies materials using copy machine or other media as assigned. 3. Prepares masters and runs copies. 4. Maintains files as assigned. 5. Receives and transmits various reports, statements, and documents to proper personnel. 6. Performs other related duties as required. PHYSICAL ABILITIES 1. Visual ability to read handwritten or typed documents and the display screen of various office equipment and machines. 2. Able to conduct verbal conversation in English or other designated language. 3. Able to hear normal range verbal conversation (approximately 60 decibels.) 4. Able to sit, stand, stoop, kneel, bend, and walk. 5. Able to sit for sustained periods of time. 6. Able to climb slopes, stairs, steps, ramps, and ladders. 7. Able to lift up to ten (10) pounds frequently, and thirty (30) pounds occasionally. 8. Able to carry up to ten (10) pounds frequently, and thirty (30) pounds occasionally. 9. Able to push and pull objects weighing up to thirty (30) pounds. 10. Able to exhibit full range of motion for shoulder external rotation and internal rotation. 11. Able to exhibit full range of motion for shoulder abduction and adduction. 12. Able to exhibit full range of motion for elbow flexion and extension. 13. Able to exhibit full range of motion for shoulder extension and flexion. 14. Able to exhibit full range of motion for back lateral flexion. 15. Able to exhibit full range of motion for hip flexion and extension. 16. Able to exhibit full range of motion for knee flexion. 17. Able to demonstrate manual dexterity necessary to operate calculator, typewriter, and/or computer keyboard at the required speed and accuracy in a safe and effective manner. 18. Able to operate a motor vehicle in a safe and effective manner. SPECIAL REQUIREMENTS 1. Must use safety equipment and devices designated for this position. 2. Some positions in this class may require individuals who can read, write, and/or speak a second language. TERMS OF EMPLOYMENT: Ten- or twelve-month work year Classified bargaining unit member EVALUATION: Performance of this job will be evaluated in accordance with Board of Education policy and provisions of the collective bargaining agreement. The site administrator or his/her designee will give the evaluation. Approved by: Board of Education Date: February 11, 1993 Amended by: Board of Education Date: March 12, 1998 MURRIETA VALLEY UNIFIED SCHOOL DISTRICT IS A TOBACCO-FREE, DRUG-FREE WORKPLACE MURRIETA VALLEY UNIFIED SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER clerk-1 Transfer Opportunity Please watch your email for interview information. Incomplete applications will not be considered. This posting is for the 2025/2026 school year.

Carlsbad Unified See attachment on original job posting LICENSES AND OTHER REQUIREMENTS: Substitutes must provide a valid tuberculosis clearance (less than 4 years old), a valid First Aid and CPR certification (online certifications will be accepted). Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. LICENSES AND OTHER REQUIREMENTS: Substitutes must provide a valid tuberculosis clearance (less than 4 years old), a valid First Aid and CPR certification (online certifications will be accepted). Comments and Other Information If you are interested in working as an on-call, day-to-day substitute with the Carlsbad Unified School District, you will need to complete the following steps: Visit the Carlsbad Unified School District Website for information on becoming a classified substitute (************************************************************* Print, complete, and submit the classified substitute application to Gayle Palmer via email at ***********************, or at the District Office between the hours of 7:30 am - 2:30 pm, Monday through Friday. The District Office is located at 6225 El Camino Real, Carlsbad, CA 92009. Submit a valid Tuberculosis clearance (within four years). Upon your submission of a completed application and required materials, you will be sent for fingerprint clearance at the District's expense. If you have any questions regarding working as a classified substitute with the Carlsbad Unified School District, please contact Gayle Palmer at ***********************.

Duration: 11+ Months (Temp to Engage) Shift: 8 am to 5: 00 pm (Monday to Friday) Pay Rate: $20.00/Hour Dress Code: This location requires neat, clean, business casual wear. Interview Type: Phone. Mail sorting;responding to inquiries via email;mail runs;scanning;printing;checking in and delivering packages, etc. Must have experience with Office administrative work, secretary, mailroom, etc. Position is temp-to-hire and we'll be looking to bring this employee on full time if they're a great fit. At times there will be lots of walking and standing. Will be using digital scanners, copier and printers. Computer use for emails. Parking will be provided.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

National firm's Irvine, CA office is in immediate need for an Office Services Clerk. Primary duties include, but not limited to: Scan incoming documents, profile documents into our document management system, copy/print documents for binders needed for trials/mediation. Provide phone coverage for receptionist breaks/lunch and so forth. This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office. Additional tasks & projects will be requested as needed. Hours are Monday Friday 8:30 AM to 5:30 PM with an hour lunch. Software knowledge will focus more so on the basics of Microsoft Office & Outlook. The technical knowledge & ability to clear paper jams and change out toners will also be needed.

Title & Department: Legal Clinics Clerical Worker/ Intake Specialist; School of Law - Legal Clinics Posting # 5374 Department Description: USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949. University Description: The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges. Detailed Description: This is a full-time, temporary, benefit-based position with an anticipated end date of Dec 31, 2026. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding. The USD Legal Clinics (“Legal Clinics”) are a small to mid-sized law office, providing free legal services in an academic setting to low-income and underserved clients in the San Diego community. Twelve direct client services clinics comprise the Legal Clinics: Appellate, Civil, Education and Disability, Entrepreneurship, Federal Tax, Housing Rights, Immigration, California State Income Tax, California Sales and Use Tax, Veterans, Women's, and Workers' Rights. The Legal Clinics Clerical Worker/Intake Specialist provides critical bilingual (fluent in Spanish and English) clerical support for day-to-day operations of the Legal Clinics. The position also supports seventeen clinic professors, four full-time staff attorneys, several legal fellows, and over 150 law students per year. Duties and Responsibilities: Translating and Interpreting for Spanish-speaking callers and clients: Interprets and translates daily for Spanish-speaking callers and clients for the twelve direct client services clinics that comprise the USD Legal Clinics. Provides interpretation for Spanish-speaking clients at client meetings and other activities for twelve direct client services clinics. Training students, staff, and professors on software and procedures: Conducts trainings for students, staff, and professors on Legal Server, the Legal Clinics' cloud-based case management system. Trains new law students on Legal Clinics' standing operating procedures to ease their transition into the work environment. Direct clinical support for all law students, staff attorneys, and professors: Provides general office and case support, including managing case files, organizing documents, data entry, and keeping staff updated on the prescreen status. Coordinates and arranges for client signatures on required documents. Maintains and reviews client case files in Legal Server, the Legal Clinics' cloud-based case management system. Monitors the shared delegated administrative email inbox and routes messages to appropriate staff. Updates spreadsheets and logs to support internal reporting and case tracking. Assist with daily operations of the Legal Clinics' front desk team: Manages high volume of inbound telephone calls and voicemails. Assist with customer service experience of in-person visitors including clients, law students, and professors in a law firm professional manner. Interfaces with outside vendors, other USD departments, and the general public. Special Conditions of Employment: Must be able to occasionally work evenings and weekends as needed. Must be able to occasionally travel as needed. Background check: Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. Job Requirements: Minimum Qualifications: Fluent in Spanish and English (both written and verbal). High school diploma. Two years of administrative or legal support experience. Preferred Qualifications: Familiarity with computerized case management systems for legal practice. Performance Expectations - Knowledge, Skills and Abilities: Demonstrated skills in customer service, including problem-solving. Ability to communicate effectively both in person and in writing. Willingness and ability to learn new skills. Excellent attention to detail. Creativity, initiative, flexibility. Positive attitude at all times. Tools and Equipment Used: Personal computer, various software applications (Microsoft Word, Excel, Adobe, Zoom, etc.), copier, scanner, fax machine, telephone. Posting Salary: $20.00 - $23.00 per hour; Excellent Benefits The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Special Application Instructions: Resume and Cover Letter Required Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at *****************. Additional Details: 37.5 Hours per week Closing date: Open until filled Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed. The University of San Diego is a smoking and tobacco-free campus. For more information, visit ***************************

Grey Street Consulting, LLC (Grey Street), a leading small business provider of operational support services to Federal civilian and defense agencies, is seeking to hire a Secretary II to support our prospective client within the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS). This position is to be performed onsite in San Diego, CA. Essential Duties and Responsibilities Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested) Provides administrative support for FPS Region 9 District Commanders (DC) performing a combination of various clerical and administrative duties requiring overall knowledge of FPS systems, policies and procedures. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. The contractor shall maintain the staff reception office area, greet visitors, and direct them to the appropriate FPS staff personnel. The contractor shall receive and respond to calls from customers, FPS personnel at all levels, and the general public regarding requests for information, building services, FPS services including Freedom of Information Act document gathering. Additionally, the contractor shall schedule appointments, make arrangements for interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by FPS management or staff. Shall compose routine correspondence. Shall answer all phone calls and email correspondence in a timely manner. Any questions shall be answered in a professional manner and routed to the appropriate FPS personnel. Shall manage each District Office calendar schedule and is responsible for oversight of up to three calendars including one (1) for the District Commander and two (2) for Area Commanders. Shall independently determine which matters to handle personally and which ones to refer to other FPS management and personnel. Responsible for maintaining personnel files and employee records. Shall set up meetings and teleconferences to support the district, which requires the scheduling and set up of conference rooms and arranging and disseminating information regarding meeting and teleconferences. Shall prepare materials for meetings and record meeting minutes. Shall design, organizes and maintain filing system. Shall prepare information required for budget reports. Shall organize the flow of administrative and clerical work to ensure an appropriate and proper communication of important information between District Commander and Regional Staff, Area Commanders and other FPS personnel. Shall file documents and correspondence pertaining to time and attendance, personnel actions, reports, awards and other memorandums and various reoccurring work files, as required. Maintain and assists in timekeeping through systems such as GovTA and run reports as required for time and attendance. Run daily attendance reports and provide to management. Shall maintain access to various databases in order to compile and provide information to government personnel. Shall prepare correspondence documentation and mailing labels by copying data from one record to another and file records accordingly in support of the District and PSO program. Shall receive, sort and distribute incoming mail; and shall prepare outgoing mail for delivery to include overnight express services and utilize on-line express mail service program. Shall collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Shall maintain the District's shared computer drive folders for completed Facility Security Assessments (FSA), access FSA databases for running reports, and Facility Security Committee memorandums. Hard copies and electronic files shall be maintained as directed. Shall provide assistance in support of the FSA program, to include prelease assessments, guard inspection reports, and data base maintenance as required Shall maintain inventory equipment lists for FPS and other agency provided security equipment and/or security systems that are in place within federal facilities. Routine review and update of this information shall be performed monthly. Shall assemble and disseminate routine District reports such as the Prohibited Items Report and FPS notification lists. These reports shall be updated and submitted at a frequency determined by on-site FPS personnel. Shall track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and submitted. All reports shall be directed to the FPS field personnel for appropriate review and approval. Electronic and hard copy files shall be maintained as directed by the FPS. Shall consolidate and update the biweekly and monthly Post Inspection spreadsheet for the Region and FPS Headquarters. Shall track PSO vendor audits and review for accuracy Shall maintain District training files and provide information as requested. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies in support of the security and contract guard program. Conduct weekly inventories and provide status/amount of these supplies to FPS. Shall support and provide assistance on specific business, management, and/or operational issues. Enter Prohibitive Items reports into the Law Enforcement Information Management System (LEIMS) or other designated system, on a weekly basis. Support the district by keeping a database of post orders to include due dates and post types. Assists the Security Management Branch (SMB) and Protective Security Operations Officer (PSOO) in the creation, preparation, and submission of required agency documentation for requesting specific contractual services including permanent, temporary, or emergency guard services, as well as security projects and repairs, in accordance with agency guidelines and standard operating procedures. Update Post Order tracking, Post Inspections, Post Visits and Covert Security testing spreadsheets by tracking and reporting weekly or as needed to the PSOO. Maintain database and track daily taskings from STORM database and provides timely updates as needed. Maintain a Desk Reference Guide for their particular position. Runs Post Tracking System (PTS) reports, tracks post coverage and makes updates as needed to the PTS help desk. Other duties as assigned. Requirements Job Requirements and Experience Minimum education and experience requirements: High School diploma and one (1) year experience. Desired education and experience requirements: Two (2) years' experience. Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by DHS Office of Professional Responsibility, prior to report to work and maintain this suitability clearance All personnel shall be able to work independently. Adequate supervision shall be provided by the contractor to ensure successful performance under this contract. All contract employees shall dress in casual business attire and will be required to act in a professional manner at all times. ADA Requirements Operate a PC and phone in an office environment. Work in a primarily sedentary position. Perform some bending, light lifting, and carrying of equipment may be required. Any additional office equipment that is required by the position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status. About the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) The mission of the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) is to protect America and uphold public safety. To fulfill this mission, criminal activities are identified, and vulnerabilities are eliminated that pose a threat to various infrastructure. By protecting critical national infrastructure, DHS/MGMT/FPS mitigates the risks associated with terrorist acts, criminal acts, and man-made disasters. The Federal Protective Service is the sector specific agency tasked with securing the government facility sector through a variety of law enforcement and security services. About Grey Street Consulting, LLC Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client's needs and expectations while delivering measurable results. Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!! To learn more about Grey Street click here: **********************************

San Jacinto Unified School District is dedicated to the goal of building a culturally diverse faculty and staff. Located in Southern California's Inland Empire, San Jacinto Unified School District is located 85 miles east of Los Angeles and 90 miles north of San Diego. The District serves approximately 10,250 students in seven TK-5 schools, one TK-8 school (serves as a World Language Academy), two 6-8 middle schools, one 6-12 school (in the process of becoming a Middle Years Baccalaureate program), two 9-12 high schools (consisting of one comprehensive and one alternative program), a K-12 virtual learning academy and a community based adult transition program for students 18-22 years of age. The District also operates six full-day and two half-day Head Start preschools, and six half-day State preschools. All schools are on a traditional calendar. San Jacinto Unified Mission SJUSD provides equity and access to ensure each and every student achieves high levels of learning while developing cultural responsiveness and social responsibility. Statement of Non-Discrimination/Harassment (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 section 504 of the Rehabilitation Act of 1973): The district prohibits discrimination, harassment, intimidation, and bullying in all district educational programs, activities, or employment on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status. See attachment on original job posting All requirements MUST be submitted with application or your application will be screened out. - Detailed Resume - Typing Certificate (must meet minimum 45 NWPM), application without certification will not be considered A typing certificate is required for this position. Certification may be in the form of an actual certificate, letter, or test results. Typing certificates must CLEARLY state the following: • Individual's (applicant's) name • Net speed - Must be a minimum 45 NWPM • Name, address, telephone number of issuing agency • Authorized signature of representative of issuing agency • The date of typing test - THE CERTIFICATE MUST NOT BE OLDER THAN 12 MONTHS Certificates that do not include ALL the above information WILL BE DISQUALIFIED from the selection process. Online certificates and certificates from tests taken at home will NOT be accepted. Online application and all required documents MUST be successfully scanned and submitted through the EdJoin system prior to the posted deadline. Late and incomplete applications and submissions via fax/email/hard copy will not be accepted. For assistance with applying and scanning documents, please call the EdJoin Help Desk at **************. Online application and all required documents MUST be successfully scanned and submitted through the EdJoin system prior to the posted deadline. All requirements MUST be submitted with application or your application will be screened out. - Detailed Resume - Typing Certificate (must meet minimum 45 NWPM), application without certification will not be considered A typing certificate is required for this position. Certification may be in the form of an actual certificate, letter, or test results. Typing certificates must CLEARLY state the following: • Individual's (applicant's) name • Net speed - Must be a minimum 45 NWPM • Name, address, telephone number of issuing agency • Authorized signature of representative of issuing agency • The date of typing test - THE CERTIFICATE MUST NOT BE OLDER THAN 12 MONTHS Certificates that do not include ALL the above information WILL BE DISQUALIFIED from the selection process. Online certificates and certificates from tests taken at home will NOT be accepted. Online application and all required documents MUST be successfully scanned and submitted through the EdJoin system prior to the posted deadline. Late and incomplete applications and submissions via fax/email/hard copy will not be accepted. For assistance with applying and scanning documents, please call the EdJoin Help Desk at **************. Online application and all required documents MUST be successfully scanned and submitted through the EdJoin system prior to the posted deadline. * Resume Comments and Other Information Online application and all required documents MUST be successfully scanned and submitted through the EdJoin system prior to the posted deadline.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

National School District See attachment on original job posting Refer to the job posting for a list of experience requirements or if you have any questions or need further clarification, please contact the email address listed in the posting. * Applicants must possess a strong foundation in general office and clerical skills. As a part of the application process, successful candidates must pass a clerical assessment test. * A Typing certificate does not require a minimum number of words per minute as long as it is done in person; no online certificates are accepted. * Applicants must possess a strong foundation in general office and clerical skills. As a part of the application process, successful candidates must pass a clerical assessment test. * A Typing certificate does not require a minimum number of words per minute as long as it is done in person; no online certificates are accepted. * Proof of HS Graduation (High School Diploma or GED) * Resume (Current Personal Resume) * Typing Certificate (Typing Certificate (Issued within the last 12 months; no online certificates will be accepted) Comments and Other Information * All completed applications must be submitted through Edjoin.org. *Required documents must be submitted as attachments with your EDJOIN application. *PLEASE KEEP IN MIND THAT INCOMPLETE APPLICATION PACKETS WILL NOT BE CONSIDERED.

Inc. Human Longevity, Inc. (HLI), is a privately held human health information technology and health care company founded by pioneers in the fields of genomics and stem cell therapy to revolutionize human health and the practice of medicine. Using advances in genomic sequencing, the human microbiome, metabolomics, informatics, computing, and cell therapy technologies, HLI is building the world's most comprehensive knowledge base of human genotypes and phenotypes as a basis for a variety of opportunities to help solve aging related disease and human biological decline. Clients have access to state of the art physiologically quantitative clinical and behavioral testing that includes whole body MRI, 4D echocardiography, advanced biometric analysis, and wireless digital monitoring that will serve as the basis of a truly personalized approach to health and longevity care. We are committed to revolutionizing human health and the practice of medicine. Purpose of Job The Human Longevity Front Office Associate is a client facing position, ensuring efficient office operations and client satisfaction. The primary duty of this position is to support the scheduling of client appointments, coordinate client visits, order and deliver meals, as well as provide administrative support to the Medical team. Tasks and Responsibilities Greet clients upon initial entry to the Clinic and immediately set a Best-In-Class experience. Route incoming calls promptly and efficiently record messages to ensure optimal communication within the team. Support client results reviews and any additional follow-up for the Medical team, to include the compiling and printing of client documents/reports. Coordinate tours of the Clinic and manage office supplies. Coordinate meetings with internal and external clients and groups, which may include organizing meeting logistics (availability of attendees, meeting rooms and equipment, WebEx online video conferencing, and catering, as required) Establish, update and maintain departmental files, client records and documents (paper and electronic) Uphold patient confidentiality and protect operations by following HIPAA practices Provide other administrative support to the team as assigned Minimum Qualifications (Must have) High School diploma or equivalent Experience in client-facing environments Exceptional verbal and written communication skills with ability to adapt quickly Strong organizational and multi-tasking skills Demonstrated ability to work in confidential environments and operate with the utmost discretion Resourceful problem solver with careful attention to detail and consistent follow-through Ability to work independently and prioritize objectives throughout day in fast-paced environment Ability to work well with teams in an open environment Able to work 8-hour shifts between 7:00 am to 6:00 pm Preferred Qualifications Bachelor's degree Experience in biotechnology, pharmaceutical or healthcare settings Experience with Allscripts and/or Outlook Familiarity with HIPAA compliance requirements Working Conditions Open clinical environment Prolonged periods of sitting, standing, bending and kneeling Must be able to lift and transport at least 25 pounds Human Longevity, Inc. is an equal opportunity employer DISCLAIMER: The information on this description has been designed to indicate the general nature and level of work. It is not designed to be interpreted as a comprehensive inventory of all duties and responsibilities of an employee to this job.

Adams & Martin Group has partnered with a leading law firm in Del Mar San Diego! Firm is seeking a 4+ year experienced IP Litigation Secretary to support their IP Litigation Attorneys within a fast-paced, high-performing litigation team. The IP Litigation Secretary role is perfect for a polished, detail-oriented professional with strong skills in litigation support, e-filing, document preparation, scheduling, and case management. Firm offers competitive salary, full benefits package, hybrid work location, and culture-based law firm. IP Litigation Legal Secretary Key Responsibilities: Draft, edit, and finalize litigation documents, including pleadings, motions, briefs, subpoenas, and discovery materials. Perform state and federal e-filing with precision, ensuring compliance with court rules and deadlines. Provide comprehensive litigation case management support, including maintaining case files, organizing discovery, and assisting with trial preparation. Act as a professional liaison for clients, court personnel, opposing counsel, expert witnesses, and vendors. Manage attorney calendars, schedule hearings, depositions, mediations, client meetings, and litigation deadlines. Prepare and process billing documentation, time entries, and expense reports. Monitor and follow up on critical deadlines and tasks to ensure timely completion. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.