Office clerk jobs in Vista, CA - 279 jobs

Camp Pendleton, CA AAI is focused on delivering outstanding services to the federal government. We have extensive experience in the fields of cyber security, development, IT infrastructure, supply chain management, and other professional services such as system design and continuous improvement. AAI is a VA CVE-certified Service-Disabled Veteran-Owned Small Business (SDVOSB), SBA-certified Economically Disadvantaged Woman-Owned Small Business (EDWOSB), and a Woman Owned Small Business (WOSB) with offices in Hampton Roads, Virginia, Montgomery, AL, Washington, DC, and Atlanta. Fully qualified candidates are welcome to apply directly on our website at: ********************** AAI is actively looking for an Advance Office Clerk to perform at 62 Area Branch Clinic, Physical Therapy Department, Radiology and Associated Branch Clinics Naval Hospital Camp Pendleton, CA. NHCP Branch Health Clinics provide medical and ancillary care for more than 75,000 beneficiaries. These clinics fall under the guidance of the Director of Branch Clinics, whose primary mission is to provide reliable healthcare and maintain medical readiness. The Advance Office Clerk will provide clerical/administrative support. Schedules appointments in Composite Health Care Systems (CHCS/AHLTA) or MHS GENESIS for primary care, specialty, and subspecialty medical care. In addition to scheduling requested appointments, this position will call patients to schedule, reschedule, and/or cancel appointments as needed, to include appointments for consult/referral specialty care within the MTF. Serves as a medical records technician to process and maintain inpatient, outpatient, or ambulatory procedure unit medical records. Required to compile or extract medical records data to ensure compliance with regulatory requirements. QUALIFICATIONS: Maintain a level of productivity comparable to that of other individuals performing similar services. Participate in peer review and performance improvement activities. Practice aseptic techniques as necessary. Comply with infection control guidelines to include the proper handling, storage, and disposal of infectious wastes, and the use of universal precautions to prevent the spread of infection. Function with an awareness and application of safety procedures. Perform efficiently in emergency patient situations following established protocols, remaining calm, informing appropriate persons, and documenting events. Anticipate potential problems/emergencies and make appropriate interventions. Notify supervisor, director, or other designated person regarding problems that the HCW is unable to manage. Apply an awareness of legal issues in all aspects of patient care and strive to manage situations in a reduced-risk manner. Participate in the implementation of the Family Advocacy Program as directed. Participation shall include, but not be limited to, appropriate medical examination, documentation, and reporting. Exercise awareness and sensitivity to patient/significant others' rights, as identified within the MTF. Maintain an awareness of responsibility and accountability for one's own professional practice. Participate in continuing education to meet one's own professional growth. Attend and/or comply with all annual training classes required by the Command, to include but not limited to online annual training provided by the MTF: disaster training, infection control, Sexual Harassment, Bloodborne Pathogens, Fire and Safety, Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE), and all other required training. Actively participate in the command's Performance Improvement Program. Participate in meetings to review and evaluate the care provided to patients, identify opportunities to improve the care delivered, and recommend corrective action when problems exist. Participate in the provision of in-service training to clinic staff members. Provide training and/or direction as applicable to supporting government employees (e.g., hospital corpsmen, students, etc.). Attend and participate in various meetings as directed. Perform timely, accurate, and concise documentation of patient care. Operate and manipulate automated systems such as Genesis, ADS, Essentris, MHS Genesis and Clinical Information System (CIS), participate in clinical staff Performance Improvement (PI) and Risk Management (RM) functions, as prescribed by the Commander. Maintain DOD email account as directed. The HCW shall be responsive to all email and voicemail communications. Exercise appropriate clinical direction of tasks and duties in the coordination of health care team members, patient care, and clinic activities. Maintain documentation of all treatment provided in accordance with clinic directives, and prepare such records and reports as may be required. All records and reports must be legible. Abbreviations must be only those listed in local instructions. The HCW shall provide services within the scope of the clinical privileges granted by the commanding officer, the applicable duties provided in the basic contract, and the following: Duties- Specific. The HCW shall provide services within the scope of the clinical privileges granted by the commanding officer, the applicable duties provided in the basic contract, and the following: In addition to the qualifications and requirements in the standard Advanced Office Clerk position description for NHCP, the following will apply to this task order: Utilize computerized systems such as the MHS GENESIS, and associated systems on NHCP Network. Prepare and enter Health Care Provider (HCP) appointment schedules into MHS GENESIS, per MTF guidelines, for approximately 55 providers per month. Performs approximately 500 to 600 verifications and updates of patient demographics and insurance information per month. Generates appropriate clinical and administrative forms adhering to the MTF SOP and MHS GENESIS Super-user guide. Print approximately up to 6 technical and administrative reports daily (e.g., list of daily patient appointments, End of Day Reporting) from MHS GENESIS and provide daily correspondence to providers and other healthcare team members, for the provision of clinical services and completion of patient records. Screen, record, and redirect approximately 400 to 500 telephone calls per clinic per month using appropriate telephone etiquette. Schedule approximately 750 to 2,000 patient appointments per month and perform 80 to 1000 patient appointment notifications per clinic per month according to the MTF scheduling and notification procedures. Screen, record, and route approximately 5-500 secure messages per clinic per month per MTF Standard Operating Procedures (SOP). Check 500 to 2,500 patients into the clinic for their appointment utilizing the MHS GENESIS system per month. Verify and update patient information and data using MHS GENESIS approximately 500 to 2000 times per month. Submit a Monthly Report with Workload Statistics. Data shall be recorded by each clerk daily, reported for the month, and provided to the COR. Statistics to be reported in a monthly spreadsheet include the total number of incoming telephone calls answered, the number of outgoing telephone calls to patients, MHS GENESIS appointments booked, patients checked into MHS GENESIS, the number of reports generated, and the number of providers the contractor created/managed appointment schedules for during the month. REQUIREMENTS: Education. High School diploma or General Educational Development (GED) equivalency. Basic medical terminology required. Experience: At least one year in medical office scheduling, in an office setting, or at least one year in relevant experience UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES: Armed Forces Health Longitudinal Technology Application (AHLTA) Composite Health Care systems (CHCS) and/or MHS GENESIS. Defense Enrollment Eligibility Reporting System (DEERS); Military Filing System - by sponsor's social security number, terminal digit order, color-coded and blocked filing system. Contents of a military medical record, layout, sections, family member prefix designation, forms used in a MTF, and the medical record tracking procedures. EssentrisTM, the client-server version of the Clinical Information System (CIS). Coding Compliance Editor (CCE) Systems. Surgery Scheduling System (S3). Our benefits include: Paid Federal Holidays Robust Healthcare and Dental Insurance Options 401a plan 401k plan Paid vacation and sick leave Continuing education assistance Short Term / Long Term Disability & Life Insurance Veterans are encouraged to apply AAI does not discriminate in employment opportunities, terms and conditions of employment, or practices on the basis of race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, or any characteristic protected by law. Pending guidance from the Safer Federal Workforce, employees may in the future be required to provide evidence of COVID-19 vaccination or request and receive approval for a medical or religious exemption.

We are currently seeking a full-time Office Clerk to assist our Business Office. The Office Clerk assures proper filing, and storage of documents along with the proper entry of data spreadsheets. Benefits Family owned & operated since 1946 Employee Appreciation Day Flexible Schedules Competitive Salary Medical Plan Dental Plan Life Insurance Paid Holidays Paid Time Off 401(K) w/ Employer Contribution In House Training Employee Assistance Program Wellness Program Educational Assistance for Dependents Employee Discounts on Sales, Service & Parts Shoe assistance program for Service Department Compensation: The Office Clerk Position has a Pay Scale consisting of the following elements and ranges. Wages include Base Hourly Compensation of between $20.00 and $22.00. Day to day responsibilities include, but are not limited, to the following: Correctly places papers and documents in all service, parts, sales and administration files in an accurate and timely manner Filing of paper work on a daily Review and Audit Scanned Files for Accuracy Perform other clerical duties as needed and assigned. Qualifications for the File/Office Clerk include, but are not limited, to the following; 1 year of office experience preferred High School Diploma or equivalent. Computer experience preferred. Ability to read and comprehend instructions and information. Ability to use department system, personal computer, and calculator. Ability effectively prioritize tasks and organize schedule Good interpersonal and oral communication skills Ability to meet daily, weekly and monthly deadlines The Tuttle-Click Automotive Group has been serving the Southern California community since 1946. Today, there are six Tuttle-Click locations in California (Irvine, Tustin, and San Juan Capistrano) and nine more in Tucson and Green Valley, Arizona. Our goal is to assist customers with their automotive needs, from sales and leasing to parts and service, to finance and even collision repairs and commercial vehicles. Customer service is our number one priority, therefore we setup our staff with adequate training. Because of our focus on professional development, we continually place among the top of our region or even nation, in customer satisfaction scores. If you'd like to be apart of a team that goes above and beyond, we welcome you to apply! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are committed to providing a safe, drug-free work environment. Applicants must be willing to submit to a pre-employment background check and drug test. Interested candidates must possess a valid driver's license and have a satisfactory driving record

We are currently seeking a full-time Office Clerk to assist our Business Office. The Office Clerk assures proper filing, and storage of documents along with the proper entry of data spreadsheets. Benefits * Family owned & operated since 1946 * Employee Appreciation Day * Flexible Schedules * Competitive Salary * Medical Plan * Dental Plan * Life Insurance * Paid Holidays * Paid Time Off * 401(K) w/ Employer Contribution * In House Training * Employee Assistance Program * Wellness Program * Educational Assistance for Dependents * Employee Discounts on Sales, Service & Parts * Shoe assistance program for Service Department Compensation: The Office Clerk Position has a Pay Scale consisting of the following elements and ranges. Wages include Base Hourly Compensation of between $20.00 and $22.00. Day to day responsibilities include, but are not limited, to the following: * Correctly places papers and documents in all service, parts, sales and administration files in an accurate and timely manner * Filing of paper work on a daily * Review and Audit Scanned Files for Accuracy * Perform other clerical duties as needed and assigned. Qualifications for the File/Office Clerk include, but are not limited, to the following; * 1 year of office experience preferred * High School Diploma or equivalent. * Computer experience preferred. * Ability to read and comprehend instructions and information. * Ability to use department system, personal computer, and calculator. * Ability effectively prioritize tasks and organize schedule Good interpersonal and oral communication skills * Ability to meet daily, weekly and monthly deadlines The Tuttle-Click Automotive Group has been serving the Southern California community since 1946. Today, there are six Tuttle-Click locations in California (Irvine, Tustin, and San Juan Capistrano) and nine more in Tucson and Green Valley, Arizona. Our goal is to assist customers with their automotive needs, from sales and leasing to parts and service, to finance and even collision repairs and commercial vehicles. Customer service is our number one priority, therefore we setup our staff with adequate training. Because of our focus on professional development, we continually place among the top of our region or even nation, in customer satisfaction scores. If you'd like to be apart of a team that goes above and beyond, we welcome you to apply! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are committed to providing a safe, drug-free work environment. Applicants must be willing to submit to a pre-employment background check and drug test. Interested candidates must possess a valid driver's license and have a satisfactory driving record

Litigation Secretary Cooley is seeking a Litigation Secretary in our San Diego office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: · Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes · Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. · Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members · Communicate with docket department for all litigation related deadlines · Redline documents using Litera program · Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service · Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules · Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas · Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing · Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) · Coordinate and request court reporters and videographers for depositions and court hearings · Assist with deposition exhibits preparation · Assist, draft, and coordinate service of subpoenas · Proofread documents · Conduct basic legal research · Assist with documents to DocuSign · Handle all incoming telephone calls and placement of outgoing calls in a professional manner · Maintain good client relationships for attorneys · Enter time using Intapp daily · Assist other team timekeepers, as needed · Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters · Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines · Assist with requesting conference rooms for various client meetings and depositions · Copy documents that are not appropriate to send to the Copy Center · Make travel arrangements, adhering to the firm's Travel Policy · Review, distribute and process prebills · Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses · All other duties as assigned or required Skills and experience: Required: · After orientation at Cooley, exhibit proficiency in iManage and other firm applications · Available to work overtime, as required · Proficiency in Microsoft Office Suite · Keep abreast of court rules and procedures and understand legal terminology · Previous litigation secretarial experience Preferred: · Bachelor's degree · IP litigation experience Competencies: · Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule · Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary · Demonstrate initiative, diplomacy, and tact · Possess excellent written, communication and proofreading skills with attention to detail · Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others · Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.00 - $47.00 ($66,560.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations Provide front desk reception, including greeting visitors and coordinating basic inquiries Support daily office operations to maintain a clean, organized, and functional workplace Distribute incoming and outgoing mail and packages Assist with office seating plans and space coordination Supplies & Facilities Support Monitor and restock office supplies and breakroom inventory Coordinate with internal teams or external service providers for routine office needs Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination Support employee onboarding and offboarding, including asset handling and coordination Assist with basic travel arrangements Respond to employee inquiries and route requests to appropriate teams Administrative Support Maintain basic office records and documentation Provide general administrative support related to office operations Requirements Education Bachelor's degree required in Administrative Management or a related field Relevant experience may be considered where applicable, consistent with company standards Experience Prior experience in office administration, front desk support, or Office Coordinator roles is preferred Experience supporting onsite office operations in a corporate environment is a plus Skills & Competencies Familiarity with daily office operations and administrative support processes Strong communication and coordination skills Proficiency in Microsoft Office and common office management systems Ability to manage multiple tasks with strong attention to detail Physical Requirements Ability to safely lift and move items up to 50 lbs, as needed Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions Personal Attributes Detail-oriented, responsible, and service-minded Strong teamwork and collaboration skills Ability to respond efficiently to employee needs and follow through to resolution Reliable, punctual, and execution-focused Benefits Salary range: $25-33/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: ******************************************************************************** Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company's common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit *************** Sprott USA Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements. Position Description Sprott USA is looking for an energetic, engaging and highly motivated full-time Receptionist & Office Coordinator to join its team in its Carlsbad, California office. This position will report to the Senior Human Resources Generalist and be responsible for welcoming employees and visitors, maintaining office inventory and communal areas, and coordinating office projects and events. The ideal hire is someone that has a "no task is too small or too big" mentality, and will be collaborative, flexible, and extremely organized. Additionally, the candidate will have good energy about them, a service-focus mindset, be detail-oriented, pro-active and have a positive and engaging personality. They must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve. This position will report to the office 5 days per week. Responsibilities for this role include, but are not limited to: * Welcoming employees and guests and providing assistance as needed; * Taking voicemail messages and relaying them to the appropriate person; * Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution; * Handling all outgoing deliveries, couriers and mail services; * Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance; * Reporting of any usual suspicious persons or activities; * Organizing office catering when requested including ordering, setting up and cleaning up; * Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders; * Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.); * Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order; * Maintaining a safe and secure working environment by following Company policy and local health and safety requirements; * Preparing the boardroom for meetings with audio visual equipment; * Coordinating and communicating with the reception, information technology and accounting teams in the other offices; * Liaising with building management and IT for security requests, visitor key fobs and facilities management; * Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses; * Event planning management; and * Ad hoc requests and projects as needed. Position Requirements: * 2 years of corporate administrative experience; * Technology proficient; * Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams); * Strong organizational skills and attention to detail; * Exceptional telephone and written communication skills; * Comfortable in a multi-support role; * Ability to work independently as well as part of a team; * Good energy, detail oriented and a positive and engaging personality; * Enjoy interacting with people and service-oriented mindset; * Ability to maintain composure and problem-solve while multi-tasking; and * Proactive and high emotional intelligence. To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls. Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott's recruitment process. Sprott is an Equal Opportunity Employer.

Office Clerk Needed! Aspire Home Healthcare is seeking an experienced Office Clerk to professionally handle a high level of call volume, faxes, medical orders and emails for our growing company. Aspire offers a competitive salary, 3 weeks of PDO per year, one-on-one patient care, referral bonuses up to $500, and regular evaluations with annual merit increases. Our full-time employees enjoy a comprehensive benefit plan, including medical, dental, vision and life insurance as well as a 401K match after one year of employment. Duties Include: Answering phones timely and effectively. Transfer calls to the appropriate staff. Triage calls to the appropriate individual. Manage orders and scans/faxes from healthcare offices. Follow up on calls with emails. Assist with other healthcare administrative tasks including medical records. Qualifications Qualifications Include 3 years of experience in a position with high call volume. 2 years of experience in a medical office, preferable! Ability to work 8 AM - 5 PM from our office in San Diego! We offer multiple full-time, part-time and per diem opportunities with the progressive orientation process and competitive salary in AZ, CA, CT, FL, IL, IN, MA, MN, NV, OH. Apply at homecareforyou.com. We are looking forward to seeing you as a part of our team.

Duration: 0-4+ Months (Temp to Engage) Shift: 8: 30 AM - 5: 30 PM (Monday-Friday) Dress Code: Business casual Interview Type: Virtual Candidate will be assisting with hospitality/event setups (food/beverage);coordinate incoming requests with onsite staff. Secondary responsibilities with office services related tasks such as printing/copying/scanning, sending out overnight packages and regular mail. Personnel that have experience in the hospitality industry, previously worked at a law firm and customer service oriented. There is no extensive lifting, standing, or walking. No special equipment besides the client copiers. No free parking available at the location and parking is not reimbursed. The staff takes the trolley near the office.

National firm's Irvine, CA office is in immediate need for an Office Services Clerk. Primary duties include, but not limited to: Scan incoming documents, profile documents into our document management system, copy/print documents for binders needed for trials/mediation. Provide phone coverage for receptionist breaks/lunch and so forth. This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office. Additional tasks & projects will be requested as needed. Hours are Monday Friday 8:30 AM to 5:30 PM with an hour lunch. Software knowledge will focus more so on the basics of Microsoft Office & Outlook. The technical knowledge & ability to clear paper jams and change out toners will also be needed.

Requirements Job Requirements and Experience Minimum education and experience requirements: High School diploma and one (1) year experience. Desired education and experience requirements: Two (2) years' experience. Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by DHS Office of Professional Responsibility, prior to report to work and maintain this suitability clearance All personnel shall be able to work independently. Adequate supervision shall be provided by the contractor to ensure successful performance under this contract. All contract employees shall dress in casual business attire and will be required to act in a professional manner at all times. ADA Requirements Operate a PC and phone in an office environment. Work in a primarily sedentary position. Perform some bending, light lifting, and carrying of equipment may be required. Any additional office equipment that is required by the position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status. About the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) The mission of the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS) is to protect America and uphold public safety. To fulfill this mission, criminal activities are identified, and vulnerabilities are eliminated that pose a threat to various infrastructure. By protecting critical national infrastructure, DHS/MGMT/FPS mitigates the risks associated with terrorist acts, criminal acts, and man-made disasters. The Federal Protective Service is the sector specific agency tasked with securing the government facility sector through a variety of law enforcement and security services. About Grey Street Consulting, LLC Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client's needs and expectations while delivering measurable results. Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!! To learn more about Grey Street click here: **********************************

Job Description Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities Coordinate contract review and approval processes, maintaining status reports Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines Process invoices, track legal spend, and assist with billing matters for outside counsel Prepare presentations, reports, and dashboards summarizing departmental activities Assist with compliance, audit, and risk management initiatives Maintain discretion in handling sensitive legal and business information Provide mentoring or guidance to junior administrative staff Monitor leases, licenses, and onboarding/offboarding of attorneys Coordinate ordering, inventory, and distribution of office and breakroom supplies Maintain office cleanliness, organization, and common areas Liaise with vendors, service providers, and building management Maintain office equipment and coordinate repairs or maintenance Assist with event planning, meetings, and office functions Qualification Education: Paralegal Certification, Legal Studies, or related field Experience: 4-6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm Skills: Strong understanding of legal terminology, documents, and corporate processes Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with contract management systems, e-billing platforms, or legal document management software Excellent organizational skills and attention to detail Ability to prioritize multiple projects and meet tight deadlines High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday-Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you!

Job Title - Litigation Secretary Hybrid Work Schedule | Direct Hire Pay- $60.00/hr Integr8staff seeks a versatile and experienced Litigation Secretary with experience serving a law firm. This position requires a highly motivated individual with experience as a litigation secretary (some of which must be California litigation experience). Responsibilities of the Litigation Secretary position The Practice Specialist will be working for the Firm's Support Services. Format, input, edit, retrieve, copy, scan, and transmit legal documents Prepare pleadings and discovery documents for filing and service eFiling - State and Federal Create pleading/discovery binders, indexing and filing documents, organize and file case documents. Editing Contracts Intake Utilize docketing/calendaring department to track court and filing deadlines Attorney timesheets, expense summaries, and client bills Assists with overflow work and other projects as assigned Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys Mailings Maintain client confidence by keeping client/attorney information confidential Requirements of the Litigation Secretary position 8-10+ years of litigation secretary experience in a law firm (preferably California litigation experience) Business Trial Litigation experience is highly desired. Extensive knowledge of litigation e-filings and trial procedures, federal, state and appellate court procedures, and federal and state court rules is required. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook. Excellent technical, organizational and administrative skills as well as strong interpersonal relationships skills. Ale to prioritize and work independently in a fast-paced environment. This person should be able to work under pressure, remain flexible, be proactive, resourceful and efficient. Candidate must be able to handle multiple projects and changing priorities on a very busy desk. Must have document management and other office technologies Candidate must have the ability to learn new skills and systems quickly. Type 75+ wpm and have excellent spelling, grammar and punctuation Bachelor's Degree preferred Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.

Insight global is looking for a Secretary Assistant to book travel arrangements, manage detailed itineraries, and prepare, submit, and reconcile expense reports, occasionally performing basic bookkeeping tasks such as processing invoices. This person will handle monthly and periodic client billing, assist in resolving billing inquiries, and coordinate closely with the accounting department. Also monitor monthly attorney pre‑bills after routing them to the appropriate timekeepers for review. In addition, they provide coverage during legal secretary absences and manage a wide range of administrative duties, including answering and directing phone calls, taking messages, and overseeing incoming and outgoing emails, correspondence, memos, letters, and faxes. They organize and schedule appointments, maintain calendars for multiple attorneys, and plan and coordinate internal and external meetings and events. They write, edit, and proofread documents, reports, and presentations while maintaining organized digital and physical filing systems to ensure accuracy and confidentiality. This person is always adept at following instructions from various points of contact and consistently demonstrate an eagerness to learn. 5 days a week on-site. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements -High school diploma or equivalent. -Experience as an office assistant or similar role is preferred. - Proficiency in Microsoft Office Suite. -Preference for some exposure to accounting software and mathematical proficiency.

Litigation Legal Secretary About the Role Join a team of experienced litigation attorneys as a key support professional in this full-time legal secretary position. You'll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks. This is a great opportunity for someone who thrives in a fast-paced legal environment and wants to contribute meaningfully to complex casework. What You'll Do Draft, proofread, and file legal documents including pleadings, motions, TOCs/TOAs, and correspondence Manage court filings for both state and federal cases, including electronic filing Maintain calendars, track case deadlines, and coordinate meetings, depositions, and court appearances Assist with trial preparation and maintain organized case files Provide administrative support to litigation attorneys and collaborate with legal staff What You'll Need 5 or more years of experience as a litigation legal secretary Strong knowledge of California court procedures and e-filing practices Proficiency in document formatting, legal terminology, and Microsoft Office Excellent grammar, proofreading, and time management skills Ability to prioritize tasks, maintain confidentiality, and work efficiently under pressure Why Apply If you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. *This pay range represents Avata Partners' good faith minimum and maximum range for this role at the time of posting. Actual compensation offered will be dependent on a variety of factors, including, but not limited to, the candidate's experience, qualifications, and location. We consider qualified applicants with criminal histories, consistent with the California Fair Chance Act and applicable local ordinances. Avata Partner's is an Equal Employment Opportunity Employer.

Full-time Description Maverick Toyota Business Office/Accounting Associate We are looking for Auto Business Office Accounting Associates with experience supporting the dealership's financial operations. This includes maintaining accurate records, processing payments, and ensuring compliance with accounting policies and procedures. The role also involves communication and collaboration with other departments within the dealership. Why Join Maverick Toyota? Maverick Toyota is the newest member of the award- winning Vaughan Automotive Group. We are a people-first organization with a commitment to excellence and integrity in everything we do. Our Business Office team is known for performance, teamwork, and accuracy. Our success is based on hiring great people to be a part of our team! Key Responsibilities: Record Keeping: Maintaining accurate records of transactions, including payments, invoices, and other financial data. Payment Processing: Preparing and processing payments for various items like product sales, warranty claims, and other dealership expenses. Cash Reconciliation: Reconciling bank deposits, cash receipts, and other financial statements to ensure accuracy. General Ledger Entries: Preparing and verifying journal entries for various accounting transactions. Reporting and Analysis: Assisting in the preparation of financial reports and analyses, including monthly and quarterly reports. Customer Service: Providing assistance to customers regarding financial inquiries, refunds, and other related matters. Compliance: Ensuring compliance with accounting policies, procedures, and regulations. Collaboration: Working with other departments within the dealership, such as sales, service, and finance, to ensure accurate accounting of transactions. Data Entry and Management: Utilizing computer systems to input, retrieve, and display accounting information. Troubleshooting: Identifying and resolving discrepancies in financial records. Required Skills and Qualifications: Accounting Knowledge: A strong understanding of accounting principles, practices, and procedures. Data Entry Skills: Accuracy and proficiency with data entry using computer systems. Organizational Skills: Ability to maintain organized records and files. Communication Skills: Effective written and verbal communication skills for interacting with colleagues and customers. Problem-Solving Skills: Ability to identify and resolve discrepancies or errors in financial records. Computer Literacy: Proficiency with Microsoft Office Suite (Excel, Word, etc.) and accounting software. Attention to Detail: Ability to maintain accuracy and precision in financial transactions. Ability to Work Independently: Ability to work independently and manage time effectively. Fast-Paced Environment: Ability to thrive in a fast-paced, dynamic work environment. Experience: Some experience in automotive dealership accounting is preferred.

All Care Therapies is currently seeking a Front Office Coordinator to join our dynamic Outpatient Physical Therapy clinics! This is an exciting opportunity to join an evolving team, serving our community since 2009. As a leader in the rehabilitative care industry, we strive to continually bring solutions to address the evolving challenges of therapy providers. Offering a fun atmosphere of growth and a team dedicated to serving all people from all walks of life. Job Description The Front Office Coordinator will provide general office support with various clerical activities and related tasks, including but not limited to: Receiving and answering emails, telephone calls, and mail for the facility. Scheduling appointments for patients and clinicians. Guiding staff and patients through admissions and correct medical administrative protocols, requesting authorizations for new cases. Checking and verifying information on patient medical records. Coordinating admissions and discharge of patients. Consulting with clinicians about patients' medical records. Ensuring that forms and documents are correctly filled in. Handling complaints and queries professionally. Provide occasional translation to caregivers and staff We set standard base pay ranges for all roles based on function and level. Final offer is determined by multiple factors including, skillset, work experience and languages, and may vary from the amounts listed below. The pay range for this position is: $18 - $19/hr Qualifications Excellent customer services skills Strong verbal and written communications skills Must be detail-orientated and have thorough follow-up skills Knowledgeable with all Microsoft Word, Excel, Outlook, etc. and ability to learn other soft ******MUST BE BILINGUAL (Spanish/English) **** Office location: 8929 Aero Dr, Suite E, San Diego, CA 92123 Hours: Monday-Friday 8:00AM-5:00PM Additional Information All your information will be kept confidential according to EEO guidelines. All Care Therapies is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Litigation Secretary Cooley is seeking a Litigation Secretary in our San Diego office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: * Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes * Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. * Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members * Communicate with docket department for all litigation related deadlines * Redline documents using Litera program * Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service * Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules * Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas * Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing * Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) * Coordinate and request court reporters and videographers for depositions and court hearings * Assist with deposition exhibits preparation * Assist, draft, and coordinate service of subpoenas * Proofread documents * Conduct basic legal research * Assist with documents to DocuSign * Handle all incoming telephone calls and placement of outgoing calls in a professional manner * Maintain good client relationships for attorneys * Enter time using Intapp daily * Assist other team timekeepers, as needed * Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters * Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines * Assist with requesting conference rooms for various client meetings and depositions * Copy documents that are not appropriate to send to the Copy Center * Make travel arrangements, adhering to the firm's Travel Policy * Review, distribute and process prebills * Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses * All other duties as assigned or required Skills and experience: Required: * After orientation at Cooley, exhibit proficiency in iManage and other firm applications * Available to work overtime, as required * Proficiency in Microsoft Office Suite * Keep abreast of court rules and procedures and understand legal terminology * Previous litigation secretarial experience Preferred: * Bachelor's degree * IP litigation experience Competencies: * Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule * Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary * Demonstrate initiative, diplomacy, and tact * Possess excellent written, communication and proofreading skills with attention to detail * Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others * Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.00 - $47.00 ($66,560.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: ******************************************************************************** Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company's common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit *************** Sprott USA Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements. Position Description Sprott USA is looking for an energetic, engaging and highly motivated full-time Receptionist & Office Coordinator to join its team in its Carlsbad, California office. This position will report to the Senior Human Resources Generalist and be responsible for welcoming employees and visitors, maintaining office inventory and communal areas, and coordinating office projects and events. The ideal hire is someone that has a “no task is too small or too big” mentality, and will be collaborative, flexible, and extremely organized. Additionally, the candidate will have good energy about them, a service-focus mindset, be detail-oriented, pro-active and have a positive and engaging personality. They must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve. This position will report to the office 5 days per week. Responsibilities for this role include, but are not limited to: Welcoming employees and guests and providing assistance as needed; Taking voicemail messages and relaying them to the appropriate person; Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution; Handling all outgoing deliveries, couriers and mail services; Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance; Reporting of any usual suspicious persons or activities; Organizing office catering when requested including ordering, setting up and cleaning up; Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders; Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.); Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order; Maintaining a safe and secure working environment by following Company policy and local health and safety requirements; Preparing the boardroom for meetings with audio visual equipment; Coordinating and communicating with the reception, information technology and accounting teams in the other offices; Liaising with building management and IT for security requests, visitor key fobs and facilities management; Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses; Event planning management; and Ad hoc requests and projects as needed. Position Requirements: 2 years of corporate administrative experience; Technology proficient; Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams); Strong organizational skills and attention to detail; Exceptional telephone and written communication skills; Comfortable in a multi-support role; Ability to work independently as well as part of a team; Good energy, detail oriented and a positive and engaging personality; Enjoy interacting with people and service-oriented mindset; Ability to maintain composure and problem-solve while multi-tasking; and Proactive and high emotional intelligence. To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls. Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott's recruitment process. Sprott is an Equal Opportunity Employer.

Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities Coordinate contract review and approval processes, maintaining status reports Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines Process invoices, track legal spend, and assist with billing matters for outside counsel Prepare presentations, reports, and dashboards summarizing departmental activities Assist with compliance, audit, and risk management initiatives Maintain discretion in handling sensitive legal and business information Provide mentoring or guidance to junior administrative staff Monitor leases, licenses, and onboarding/offboarding of attorneys Coordinate ordering, inventory, and distribution of office and breakroom supplies Maintain office cleanliness, organization, and common areas Liaise with vendors, service providers, and building management Maintain office equipment and coordinate repairs or maintenance Assist with event planning, meetings, and office functions Qualification Education: Paralegal Certification, Legal Studies, or related field Experience: 4-6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm Skills: Strong understanding of legal terminology, documents, and corporate processes Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with contract management systems, e-billing platforms, or legal document management software Excellent organizational skills and attention to detail Ability to prioritize multiple projects and meet tight deadlines High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday-Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you!