Office manager/administrative assistant jobs in Bowling Green, KY - 739 jobs

Administrative Student Assistant will assist in the Campus Security communications center with printing of BUID's, answering phones, and working the customer service desk. Other duties as assigned. Required Qualifications. Basic knowledge of Microsof Administrative Assistant, Security, Administrative, Safety, Assistant, Education

TN Quality Care is hiring a PRN Clinical Team Assistant to join our growing Palliative team in Jackson! Enjoy working for a well-established company with competitive pay and flexible hours! HOURS: As Needed. Shifts will be Mon-Fri 8am-4:30pm. LOCATION: Jackson, TN. Remote. Qualifications: Prefer at least three years' experience in clinical records management, preferably in hospice care operations. Information systems knowledge required. Demonstrated ability to supervise and direct clerical personnel. Demonstrates good communication skills and public relations skills. Demonstrates autonomy, organization, assertiveness, flexibility, and cooperation in performing job responsibilities. What We Offer: Flexible Hours Great culture and team atmosphere Mileage reimbursement Employee Referral Program Employee Discount Programs What You'll Do: Manage all daily clinical records functions including establishing and implementing clinical records policies. Ensure clinical record systems are maintained in compliance with state, federal and other regulations. Maintain comprehensive working knowledge of state, federal, and other documentation regulations and serves as a resource for appropriate organization personnel. Protect all clinical records through the establishment and implementation of control procedures for all open and closed records. Protect the confidentiality of patient and organization information through effective controls and direct supervision of clinical records. Forward copies of clinical records to authorized users according to policy. Complete an administrative record audit following patient discharge and forward the record to the Clinical Supervisor for clinical audit. #ACHOS

Twin City Staffing is hiring an office manager for a small but high-performing manufacturing facility in Indianapolis, IN. This hands-on role supports daily office operations while assisting with shipping, order entry, and coordination across departments. With a team of approximately 12 employees, this position is ideal for someone who enjoys wearing multiple hats and being a key part of a close-knit manufacturing environment. Location: Indianapolis, IN Wage: $24 - $26/hr. (based on experience) Hours: 7 am - 3:30 pm, Monday - Friday, Full-time, stable schedule with early Friday wrap-up Benefits of the office manager: Competitive salary Stable work schedule with early Fridays Opportunity to work alongside industry certifications, including NADCAP Career growth in a collaborative, team-focused environment Comprehensive medical insurance Dental and vision coverage Flexible Spending Account (FSA) Life insurance Short- and long-term disability coverage Accident and critical illness insurance Duties of the office manager: Oversee daily office operations and improve administrative workflows Support shipping, order processing, and general plant coordination Manage office supplies, inventory, and equipment needs Process invoices, track expenses, and work with vendors Coordinate schedules, meetings, and internal communications Assist with onboarding and employee support activities Help organize meetings, events, and team initiatives Serve as a point of contact between office staff, leadership, and outside partners Ensure office practices align with safety and compliance standards Requirements of the office manager: Previous office management or administrative experience, preferably in manufacturing Comfortable working in a small-team, hands-on environment Strong organizational and communication skills Ability to multitask and support both office and operational needs Experience with shipping, order entry, or production support is a plus Attention to detail with a focus on efficiency and compliance Additional Information: Apply today! To learn more about this office manager position, contact Nancy at 763-571-7077. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

We are seeking a dedicated Front Desk Administrative Assistant for a short-term contract role. You will serve as the face of the company, greeting visitors, clients, and internal staff with professionalism and warmth. This role requires excellent communication skills and the ability to manage multiple tasks effectively. Responsibilities + Provide front desk backup including answering phones, greeting, and announcing visitors. + Sort and distribute mail and packages. + Support the Marketing Services Support team with tasks such as proofing, formatting, and finalizing reports. + Scan documents, handle outgoing mailings, and print/bind reports and large plans for engineers. + Organize giveaways for conferences/events and maintain the marketing closet. + Update staff and project information in the internal system as needed. + Communicate with internal partners, clients, and visitors in a professional and friendly manner. Essential Skills + Proficient in Microsoft Word, Excel, Adobe, and Outlook. + Familiarity with or ability to quickly learn phones, printers, and shipping programs (UPS and USPS). + Professional demeanor and attire for front desk duties. + Excellent verbal and written communication skills. + Ability to manage and prioritize multiple tasks effectively. Work Environment The position is located at the front desk and requires professional attire. The work schedule is Monday through Friday, from 8 AM to 5 PM. The contract is expected to conclude approximately on April 24th. Job Type & Location This is a Contract position based out of Indianapolis, IN. Pay and Benefits The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Indianapolis,IN. Application Deadline This position is anticipated to close on Jan 29, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Department: Highway - Central FLSA Status: Non-exempt Under the direction of the Chief Project Manager, the Project Managers are responsible for all aspects of public works construction projects including but not limited to, design, engineering, scheduling, construction inspection and testing, as well as asset management, and maintenance programs for Allen County's bridge, roadway, and drainage infrastructure. This position is Covered as defined by the Board of Commissioners of the County of Allen Employee Handbook. ESSENTIAL FUNCTIONS: Oversees the entire lifecycle of complex Consultant designed projects and in-house design projects, from initial concept to final completion. Responsible for supervising the construction of bridges, roads, and drainage systems in Allen County. Manages multiple improvement projects concurrently, involving various civil engineering activities such as scheduling, design, construction plan review, inspection, and operation of civil infrastructure like streets, sidewalks, multi-use trails, and drainage structures. Manages the maintenance and operation of transportation infrastructure, including roads, bridges, culverts, traffic control systems, drainage systems, pavement striping, pavement repair, trails, guardrails, traffic signals, and roadway lighting. Prepares and assesses project plans, identifying potential constructability issues or conflicts before construction begins. Develops bid specification documents, including design/engineering details, comprehensive cost estimates, schedules, specifications, progress reports, contractor estimates, change orders, and final records. Conducts inspections to ensure construction techniques and performance conform with plans, specifications, and standards. Performs materials testing in accordance with American Association of State Transportation and Highway Officials (AASHTO) standards and INDOT requirements. Responsible for the coordination with contractors, utilities, other agencies, and property owners, leading pre-bid and pre-construction meetings and resolving conflicts between involved parties. Manages data and utilizes various software programs including RoadSoft, M.S. Suite, AutoCAD, FTP site, and GIS. Performs surveying tasks using advanced equipment such as total stations, levels, transits, and robotic cameras. Collects field data using GPS technology, maintains project archives, and produces drawing reproductions. Demonstrates knowledge of Allen County and INDOT policies and procedures. Determines the need for features like lighting, ADA compliance, drainage, and material selection. Addresses complaints and requests related to roads, bridges, traffic, drainage, logjam removal, tree and brush control, and anti-graffiti activities. Compiles and maintains construction records for future reference. Maintains on-call availability for all projects under their supervision and participates in flood and snow response activities, as well as other public emergencies. Actively engages in Continuing Education opportunities to enhance the department/county's development. ESSENTIAL FUNCTIONS (Continued): Mentors new Project Managers, providing guidance on County policies and procedures, project requirements, construction management, and other essential functions. Performs all other duties as assigned, including overtime as required. REQUIREMENTS: Bachelor's Degree in Construction, Civil Engineering or related field and at least one year experience working with site development, roadway construction and/or project management Bachelor of Science in Civil Engineering Technology, Construction Engineering Technology, or completion of an equivalent course of study and two (2) years of related Project Manager experience preferred, or A.A.S. in Civil Engineering, Civil Engineering Technology, or Construction Engineering Technology or completion of an equivalent course of study and four (4) years of related Project Manager experience preferred, or Eight (8) years preferred of related work experience and responsibility of public works related engineering design experience Fundamental understanding of Civil Engineering Technology, including road and bridge design, traffic management, drainage, and properties of soils and materials Working knowledge of roadway construction and construction management Knowledge of surveying Strong computer skills, including proficiency in Microsoft Office Suite and job-related software Strong verbal and written communication skills Ability to operate job-related equipment such as land surveying equipment, traditional and Global Positioning System equipment, materials testing equipment, computer, printer, plotter, and scanner Ability to complete and maintain various Indiana Department of Transportation (INDOT) and Federal Highway Administration (FHA) training and certification programs, including Construction Inspection training and Quality Assurance training Proficient in applying advanced mathematical concepts in daily practice Ability to read, analyze, and interpret technical and financial reports, including legal documents Exercise good judgment, independence, initiative, and professional expertise in daily operations Interact with the public, County officials, and outside agencies with patience, tact, respect, and professionalism regarding requests or complaints Effective written and verbal communication skills for presenting information to boards, management, public and private groups, and co-workers Valid Driver's License for driving to County job sites and operating County vehicles PERFORMANCE EXPECTATIONS: The Project Manager has the responsibility of overseeing and coordinating various projects within the county government. This includes the planning, execution, and finalization of projects within strict deadlines and budgetary constraints. Close collaboration with department heads, partnering agencies, and project teams is essential to ensure successful project completion, optimal resource utilization, and effective communication throughout the project lifecycle. Additionally, the Project Manager performs intricate work that involves investigating, preparing plans, specifications, and cost estimates for local road, bridge, and drainage construction and repairs. This work is complex, with multiple variables, and requires the interpretation of technical information presented in mathematical or diagrammatic forms. Problem-solving skills, data collection, and drawing valid conclusions are critical for finding solutions. RESPONSIBILITY: The Project Manager plays a crucial role in coordinating various partnering agencies, including contractors, utilities, and property owners, in order to oversee infrastructure projects and maintain relationships within Allen County. Effective RESPONSIBILITY (Continued): communication, transparency, good judgment, initiative, and independence are vital qualities for success in this position. The Project Manager conducts detailed investigations, plans projects, estimates costs, and manages local road, bridge, and drainage construction and repairs. This work involves complex problem-solving, interpretation of technical information, and the ability to find solutions while meeting all job requirements and responsibilities. WORKING CONDITIONS: The Project Manager works in and outside a standard office setting where time is spent sitting, standing, and walking. Lifting and/or moving up to sixty pounds, pushing and pulling loads, reaching overhead, kneeling, and crawling, with frequent bending, monitoring equipment, detailed inspection, and exposure to extreme temperatures, chemicals, and noise. Very frequent attention to detail, exposure to dangerous equipment, heavy traffic, streams and rivers and some exposure to noxious odors and irate citizens exists. SUPERVISION: None LICENSING: Valid Driver's License for driving to County job sites and/or to operate county owned vehicles required IMMEDIATE SUPERVISOR: Chief Project Manager HOURS: 8:00 am - 4:30 pm and as needed; 37.5 hours/week; additional hours as needed EEO CATEGORY: 0202 WORKERS'S COMP CODE: 8601 I agree that the contents of this job description are a fair and accurate representation of the duties of this position being described. Employee Signature: ____________________________________________ Date: ____________________ Supervisor Signature: ____________________________________________ Date: ____________________

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University

Thalle Construction Co., Inc. (“Thalle”) is currently seeking a Office Manager to assist us on a Dam Safety Modification project. The Office Manager will play a key role in construction project support, document control, and day-to-day office operations. This position works closely with project management, field staff, and corporate support teams and requires a professional who is organized, detail-oriented, and comfortable working in a fast-paced construction environment. Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the Southeast region, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services. We are a proud representative of Tully Group (******************* The Tully Group is one the nation's largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey. Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including major medical, dental, vision, short and long-term disability, generous PTO, paid company holidays, life insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications. Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace. Location: Rough River Dam Job Title: Office Manager Salary: Competitive compensation package based on experience. Duties and Responsibilities: The Office Manager is responsible for supporting project operations through administrative coordination, document control, and office management functions, including but not limited to: Provide administrative and operational support to the project management and field teams Manage project document control, including filing, tracking, distribution, and maintenance of project records Maintain electronic and physical filing systems in accordance with company and project requirements Utilize SharePoint and other document management platforms to ensure accurate and timely access to project documentation Support project scheduling and coordination activities as needed Assist with data entry, tracking logs, and reporting for project activities Coordinate office operations, supplies, and equipment to support daily project needs Serve as a point of contact for internal communications and coordinate information flow between field, project, and corporate teams Utilize communication tools such as Slack and Microsoft Outlook to support team collaboration Maintain professionalism and confidentiality when handling sensitive project and personnel information Assist with onboarding paperwork and coordination with corporate support departments as required Perform additional administrative and project support tasks as assigned Education and/or Work Experience Requirements: 0-3 years of experience in administrative support, data entry, or office operations preferred Recent college graduates encouraged to apply Experience supporting construction projects or document control is a plus Excellent verbal and written communication skills High proficiency in Microsoft Office (Word, Excel, Outlook) Familiarity with SharePoint or similar document management systems preferred Strong organizational, planning, and time-management skills Ability to prioritize tasks and manage multiple responsibilities Attention to detail with a high degree of accuracy Ability to work independently with minimal supervision Professional demeanor with the ability to maintain confidentiality Physical Requirements: Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards Must be able to lift and carry up to 50 lbs Must be able to talk, listen, and speak clearly on the telephone

Job Description At SeekOne Roofing, we're not just about roofs; we're about people! As a PEOPLE-FIRST organization fueled by purpose, growth, and service, we pride ourselves on making a positive impact in our vibrant Brentwood, TN community and beyond, including the fantastic cities of Nashville, TN and Huntsville, AL. We're excited to announce that we're looking for a passionate full-time Administrative Assistant to join our dynamic team and provide direct day-to-day support to our company leaders! At SeekOne Roofing, we truly value our team members and offer competitive pay and fantastic benefits to show our appreciation. Pay: $50,000 - $60,000 per year based on experience Benefits: Paid training PTO Flexible schedules Weekly mentorship and personal development opportunities Supportive, faith-driven team culture Industry-leading CRM and sales tools Advancement opportunities within a quickly growing company Join our office and help us grow as we continue to make a difference together! Apply now for this exciting role directly supporting the owners! SCHEDULE FOR OUR EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: During your time assisting our office, you can anticipate a typical Monday to Friday work schedule, with the possibility of occasional weekend shifts as needed. YOUR ROLE AS AN EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: As an Executive Personal Assistant to the Owners, your role is both dynamic and integral to the organization's success. Each day begins by reviewing and prioritizing the owners' calendar to ensure their meetings, commitments, and strategic goals flow seamlessly. You'll coordinate and facilitate meetings, take detailed notes, and manage follow-up actions to keep projects moving forward. Acting as a trusted liaison, you communicate on behalf of the owners with staff, clients, and external partners. You'll also handle travel arrangements, manage correspondence, and support company events, while assisting with special projects that reflect the owners' vision for growth and efficiency. This position gives you a front-row seat to leadership decision-making and offers countless opportunities to make a meaningful impact right alongside the owners. In order to do this, you'll need to meet the following qualifications: 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals OUR COMPANY Our commitment to serving others and making a positive impact is at the core of our operations here at SeekOne Roofing. Guided by our values of BLESSED, FOCUSED, and COMMITTED, we prioritize people in all that we do. We offer comprehensive commercial and residential roofing solutions, leveraging cutting-edge tools and continually refining our techniques to maintain our leadership in the industry. Our unwavering dedication has been recognized with the prestigious GAF badge and the CertainTeed Five Star badge, earning the trust of our valued customers. If you are seeking to join a dedicated team that fosters personal growth and invests in your future, we invite you to connect with us. BE OUR NEW EXECUTIVE PERSONAL ASSISTANT! So, what do you think? If you're excited about the opportunity to work directly with our owners, support their vision, and help drive the success of our growing company, we want to meet you! Our office values your time, so we've got a simple application process that should take you less than 3 minutes to complete. We look forward to meeting you! Job Posted by ApplicantPro

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon , Wed, Thur & Fri 8-5pm Tue 9am-6pm Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $48,000 - $55,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

About Ossium Ossium's mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good. About the Job We're hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor-someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You'll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the “go-to” person who makes things happen. Required Qualifications 3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives Excellent written and oral communication skills Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment Strong time management skills and ability to juggle multiple priorities gracefully High degree of professionalism, discretion, and judgment when handling sensitive information Positive, friendly, and proactive attitude-you take ownership and get things done Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar) This position is based on-site full time (Monday - Friday) in our Indianapolis office Preferred Qualifications Previous experience working in a startup or entrepreneurial setting Experience as an office manager Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive) Key Responsibilities Executive Admin (70%) Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience Track and support the CSO's continuing education requirements, deadlines, and related logistics Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings Capture meeting notes, ensure consistency in documentation, and follow through on action items Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones Handle communications with professionalism, discretion, and positivity on behalf of the CSO Process expenses, manage invoices, and maintain organized, accessible documentation Take on new challenges with enthusiasm-no task too big or too small-while continuously looking for ways to improve efficiency and consistency Represent Ossium with warmth and professionalism in all internal and external interactions Office Manager Responsibilities (30%) Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships Greet visitors and ensure proper sign-in and escort procedures Partner with the People Team to plan company events, celebrations, and recognition moments In your first six months some projects you'll work on include: Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows Supporting a smooth and scalable onboarding experience as Ossium continues to grow Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026 We offer a full slate of employee benefits including: Competitive salaries Stock options 401(k) matching Medical, dental and vision coverage Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays Employer paid life insurance and long term disability Gym membership/recreational sports reimbursements Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression. Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. If reasonable accommodation is needed, please contact our People Team at ************************ or ************. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. Principals / direct applicants only please. Recruiters, please do not contact this job poster. Equal Opportunity Employer/Veterans/Disabled

Full Time Salary: $55,000-$59,000 We are currently seeking a reliable and detail-oriented Office Manager to join our client's team. The Office Manager will be responsible for overseeing day-to-day office operations while supporting basic billing functions. This role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. Key Responsibilities: Serve as the primary Office Manager, ensuring smooth office operations and administrative support Manage office supplies, equipment, and vendor relationships as the go-to Office Manager Oversee scheduling, correspondence, and internal communications in your role as Office Manager Support basic billing functions, including generating invoices, tracking payments, and data entry Work closely with the finance department to ensure billing accuracy and timely submissions The Office Manager will also assist with onboarding new hires and maintaining office policies Provide general support to visitors and act as the face of the office as the Office Manager Ensure compliance with company procedures and assist in process improvements in your Office Manager role Qualifications: Previous experience as an Office Manager or in a similar administrative role Strong organizational and communication skills Familiarity with basic billing and invoicing processes Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Quickbooks) Ability to multitask and manage time efficiently This is a great opportunity for an experienced Office Manager who is looking to contribute to a dynamic and growing company. If you're a proactive problem-solver who enjoys taking initiative, we'd love to hear from you.

Job Description Pristine Smiles is looking for a skilled Dental Office Manager to lead the administrative and operational functions of our practice. This role is key to keeping our office running smoothly while supporting both our patients and our team. If you're organized, people-focused, and passionate about creating an excellent dental experience, we'd love to meet you. As Office Manager, you'll oversee daily operations, support staff performance, and help maintain the high standards of care and service our patients expect. This is a hands-on leadership role in a positive, collaborative work environment where growth is encouraged. Key Responsibilities: Oversee day-to-day operations and ensure efficient office workflows Manage scheduling, staffing, and administrative processes Hire, train, and support front office and administrative team members Maintain patient service standards and address concerns with care and professionalism Ensure compliance with safety, health, and office policies Coordinate closely with clinical staff to support smooth patient flow Monitor financial performance, budgeting, payroll, and billing processes Lead team meetings, training, and implementation of new systems or procedures Qualifications Previous experience as a Dental Office Manager or Dental Front office experience required Strong leadership, organization, and communication skills Knowledge of dental billing, insurance, and office operations Comfortable using dental software and learning new systems Ability to manage multiple priorities while maintaining a positive workplace culture At Pristine Smiles, we value teamwork, professionalism, and a supportive environment. If you're ready to lead with confidence and care, we encourage you to apply.

Titan Dental is now hiring a Full Time Dental Office Manager in Franklin, TN! Enjoy a great schedule! Monday, Wednesday, Thursday: 7:30 am - 5:15 pm Tuesday: 9:00 am - 4:00 pm Friday: 9:00 am - 1:00 pm We are seeking a knowledgeable, reliable Dental Office Manager to join our community of collaborative, high-quality clinical, business and operations professionals. To learn more about this quaint and friendly office, visit: *********************** Job Summary Within the SDP affiliated network of dental practices, the Office Manager (OM) is responsible for monitoring and managing the operations of a single location. The OM will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the SDP support team and the primary dentist of the practice. The OM works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results. Values & Competencies • Integrity • Accountability • Customer-centric • Effective leadership skills • Experience in P&L Management • Demonstrates flexibility as appropriate • Results-driven • Ability to successfully multitask under pressure • Strong organizational skills • Strong attention to detail and takes initiative • Proficient in Time Management • Excellent communication skills (verbal/written) Responsibilities • Team leadership, coaching and training • Profit & Loss (P&L) management • Staff and patient scheduling • Time & Attendance (T&A) management • Payroll process management • Accounts Payable (AP) management • Manage insurance claims and other forms of payment • Patient satisfaction and experience • Collaborate on internal and external marketing efforts • Implement policies and procedures • Promote SDP company policies and best practices (published or otherwise communicated) • Management of dental licenses and other related certifications • Maintain current safety procedures and personal protective equipment required to minimize health risks • Other job duties as assigned Qualifications • 5 years of dental office management experience required • Proficient in dental performance management software (Dentrix, Eaglesoft, etc.) • Strong understanding of marketing strategies, platforms, tools and metrics • Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word) • Solid understanding of P&L management (budgeting) • Works well independently • Comprehensive understanding ability to enforce current labor laws • Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.) Work Environment/Conditions • Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required • Ability to travel up to 10% • Prolonged sitting and standing as needed • Ability to lift up to 15 lbs. • Exposure to potentially hazardous objects and/or materials • Ability to wear appropriate work attire as needed or required Practice Description Additional employment benefits include: Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program (EAP) for all employees and their household 401K Full-Time (FT) Employees are eligible for: Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid $25k Basic Life & AD&D insurance Medical, Dental, and Vision Short Term Disability Voluntary Life & AD&D Insurance Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Front Desk Leader - Dental Office Salary: 25-30 Full Benefits Provides dedicated oversight to front desk operations and administrative staff in a progressive dental practice. Seeks a leader with a kind demeanor who puts patients first, is always willing to help, and is committed to personal and professional growth. Responsibilities Supervises the front desk team Greets and assists patients professionally Coordinates all appointment scheduling Manages patient billing and insurance processing Maintains accurate patient records and safeguards confidentiality Upholds office compliance and best practices Oversees accounts, monitors receivables, and ensures collection of outstanding payments Communicates clearly with patients regarding financial arrangements Resolves insurance and billing issues promptly Performs end-of-day financial reconciliation and deposit preparation Implements and updates financial protocols as needed Directs team huddles, training, and workflow delegation Supports office inventory management Motivates staff and encourages a positive, team-oriented environment Handles additional management duties as assigned Desired Qualities Demonstrates effective leadership and compassion in daily interactions Maintains a gentle and kind approach, prioritizing patient needs Skilled in collections and account management, securing payment for services rendered Proficient in dental billing software and financial coordination Shows initiative in helping others and seeking new learning opportunities Builds strong relationships with patients, team members, and external partners Committed to maintaining professionalism and growing with the practice This opportunity suits a professional who excels in front office leadership, possesses sound financial acumen, leads with empathy, and is dedicated to supporting both patients and team members as the practice grows.

JOIN OUR TEAM AND MAKE A DIFFERENCE! Our Dental Team is seeking a Dental Office Manager for our Dental Clinic located at 315 Mulberry Street, Evansville, IN. ECHO Community Healthcare is a Federally Qualified Healthcare Center that provides quality healthcare to all members of our community, including the insured, uninsured, under-insured and homeless. We currently employ over 150 dedicated team members who truly embrace the mission of serving and making a difference in the lives of others in a positive, supportive and collaborative environment. We serve a population of approximately 15,000 and provide various clinical and community outreach services at six full time clinics. NO WEEKENDS! 13 PAID HOLIDAYS! BENEFITS AVAILABLE DAY 1 Due to application volume, we are unable to respond to phone inquiries about this role. Job Summary: Responsible for daily operations of the dental clinic to include efficient work flow, staffing, scheduling, budgeting and resolving customer concerns/complaints in a professional and effective manner. BENEFIT PACKAGE: ECHO Community Healthcare is committed to creating the best possible work environment for our employees and offers a competitive compensation and benefits package including Medical, Dental, Vision, PTO, Basic and optional life insurance, EAP, 403(b) to include 50% employer match. Visit our website, **************** to learn more about us! Benefits: * Dental Insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Retirement plan * Vision Insurance Requirements * Associates degree in business administration, healthcare administration or related area OR high school diploma or equivalent with a combination of extensive relevant dental office experience * Intermediate knowledge of Dentrix preferred * 2+ years in related setting * 2+ years management experience to include staff, budget and financial responsibility * Dental Assistant experience * Exceptional customer service * Reliable means to get to work and to/from clinics sites, as may be needed to meet organizational goals.

The Senior Office Manager is responsible for overseeing the daily operations of the office and ensuring a productive and organized work environment. This role involves managing the administrative staff for payables, receivables, national accounts and billing and will act as backup to these roles. Essential Functions Supervise and support administrative staff. Recruit, interview, and select employees. Train or instruct employees in job duties or company policies. Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action. Resolve escalated administrative issues and conflicts Ensure proper documentation and filing systems Oversee office maintenance, supplies, and equipment to ensure smooth daily operations. Develop and implement office policies, procedures, and systems to improve efficiency. Manage vendor relationships and negotiate contracts for office services and supplies. Monitor and control office budgets and expenses. Handle confidential information with integrity and discretion. Act as a backup to the supervised positions. Perform additional duties as assigned. Position Qualifications: Proven experience in office management or administrative leadership Strong leadership and organizational skills. Excellent communication and interpersonal abilities. Ability to multitask and prioritize in a fast-paced environment. Problem-solving skills and attention to detail. Physical Demands / Work Environment: Occasionally lift up to 10 pounds at times. Prolonged periods sitting at a desk and working on a computer. Squatting, bending, and twisting Work in environment temperatures range from hot to cold, depending on the season. Vision (Near, distance, Color, Peripheral, Depth Perception) Sense of sound (Ringing telephones, alarms, horns and motorized equipment) Skills & Abilities Education: High School Diploma or equivalent Experience: Minimum 3 years previous work-related skill, knowledge, or experience is required Certifications/Licenses: Valid drivers license; driving record must meet companys insurance requirements Computer: Proficiency in MS Office and office management software. Compensation details: 60000-85000 Yearly Salary PI015501d46532-31181-39548906

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $22.00 per hour

Love creating welcoming, efficient spaces where people can do their best work? Are you energized by keeping things running smoothly, supporting others behind the scenes, and fostering a positive workplace culture? If organization, people, and problem-solving are your sweet spot, this role might be perfect for you. SMALL COMPANY. BIG IMPACT. At DKP, we help biopharmaceutical companies bring life-changing treatments to patients who need them most. As Manager of Office Operations, you'll play a critical role in making sure our team has everything they need to succeed - from a well-run office environment to seamless administrative and operational support. Your work directly supports our people, our culture, and the mission that drives everything we do. WHAT YOU'LL (MOSTLY) DO • Serve as the friendly, professional face of DKP for visitors, partners, and service providers • Oversee day-to-day office operations, including scheduling, supplies, vendors, and facilities • Provide administrative and operational support to leadership and other teammates • Coordinate leadership meetings, capture action items, and support internal communications • Partner with Finance and People & Culture on invoicing, HR documentation, and culture-building initiatives • Help plan and support onboarding, internal events, client meetings, team-building, and employee appreciation activities • Identify inefficiencies and recommend process improvements to streamline workflows • Provide quality assurance reviews of Word, PowerPoint, and Excel documents • Ensure our headquarters is organized, welcoming, compliant, and aligned with DKP's high standards WHO YOU ARE (AND WHAT HELPS YOU SUCCEED HERE) • You enjoy supporting others and creating environments where teams thrive • You take pride in thoughtful, high-quality work with attention to detail • You have a bachelor's in business administration, management, or a related field • You have a successful track record maintaining efficient operations as an operations manager or similar • You're proactive, organized, and comfortable juggling multiple priorities • You communicate clearly and professionally • You bring relevant experience in office operations management • You're solutions-oriented, adaptable, and comfortable stepping in where needed • You value collaboration, trust, and accountability • You are great with MS 365 apps and are familiar with CRMs like Salesforce • You enjoy contributing to a people-first culture and enriching others' lives WHY YOU'LL LOVE WORKING AT DKP • Purpose-driven work that truly impacts patient access • Employee-owned company - ESOP + 401K with employer match • Competitive compensation (salary + bonus) • Collaborative, low-ego, high-trust culture • Robust medical, dental, and vision benefits • Paid PTO, vacation, and charity days • Serene office setting surrounded by wooded walking trails • Well-behaved dogs welcome in the office ABOUT DKP DKP is an award-winning, employee-owned biopharmaceutical access consulting firm driven by a single core focus: enriching people's lives. We partner with manufacturers to solve reimbursement and market access challenges so life-changing treatments can reach patients with complex conditions. For over 25 years, DKP has been a values-driven, collaborative team known for thoughtful insights, integrity, and a genuine passion for creating meaningful impact. Ready to help shape a workplace where people love to come to work? Join DKP.

Job DescriptionBenefits: HSA 401(k) Competitive salary Dental insurance Health insurance Opportunity for advancement Vision insurance Do you thrive on supporting others and creating a smooth, positive workplace? You might be the perfect fit for our BOOKKEEPER / OFFICE MANAGER role at PARK PLACE RETIREMENT! Park Place offers independent and assisted living apartments and enjoys a strong tradition of service in the Hendersonville market. Ideal Candidate for BOOKKEEPER / OFFICE MANAGER: 3+ years working knowledge of accounting / bookkeeping 2+ years successful office management experience AS or BS degree in accounting (or equivalent experience) Accounting software experience Proven skills in A/R, A/P, payroll and bank reconciliations Supervises receptionists Serves as a helpful "go to" for residents and staff Enjoys serving seniors Embraces our culture of positivity and teamwork Job Tasks: Monthly bookkeeping including A/P, A/R, revenue, daily receipts, reconciles cash, petty cash account Assembles month-end closing package for home office accounting team Processes payroll semi-monthly (timecards, time off, W2s) Serves as human resources role with orientation, personnel & medical files, I-9s, benefits, etc. Coordinator for workers' comp Supervises receptionists The Senior Living Advantage at Park Place: "People come first" culture of respect, excellence and outstanding customer service Leadership, personal ethics and relationships of trust are highly valued Family-owned community serving the Hendersonville area for 40 years Opportunity to make a daily difference in a resident's life Career advancement opportunities locally and nationwide EOE, Drug-Free Workplace