Office manager/administrative assistant jobs in Caldwell, ID - 225 jobs

100% In-Office | Onsite Parking We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company's HQ. This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership. Why You'll Want This Role Direct visibility and partnership with senior leadership Stable, long-standing organization with a strong reputation Clear expectations, accountability, and structure Consistent schedule: Monday-Friday, 7:00 AM-4:00 PM 100% in-office role (no hybrid/remote) Business casual environment with onsite parking What You'll Be Doing Supporting senior leadership with administrative and operational needs Managing contracts and related documentation from creation through execution Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level) Handling PDFs, e-signatures, and document workflows using Adobe Reviewing and redlining documents using Bluebeam Tracking and coordinating insurance renewals Maintaining accuracy, confidentiality, and organization across systems and records Required Experience Strong contracts administration experience Intermediate to advanced Excel skills (formulas, tracking, spreadsheets) Adobe (PDFs, e-signatures) Bluebeam (redlining required) Experience coordinating insurance renewals Comfort working with ERP systems Proficiency in Word, Outlook, and Teams What We're Looking For Honest, straightforward, and dependable Confident communicator - not shy or bashful Proactive and self-motivated learner Detail-oriented with strong follow-through Easy to work with, professional, and collaborative Comfortable holding accountability and ownership Schedule: 7:00 AM - 4:00 PM Location: Portland HQ (100% in office) Dress Code: Business casual Parking: Onsite Full benefits available upon conversion (details shared during interview process). If you're a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we'd love to connect.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Job Description Join our team at AdaCare Dental & Denture as a Dental Office Manager! About Us: We are a dedicated dental practice committed to providing exceptional patient care while fostering a friendly and supportive environment for our team. We have five operatories and a full team along with a denture lab. The Role: As our Dental Office Manager, you will be a key leader, ensuring the smooth operation of the clinic and supporting both our patients and team members. Your responsibilities will include: Leading, mentoring, and inspiring the team Managing schedules to optimize patient flow and clinic efficiency Overseeing billing, insurance claims, treatment planand patient financial inquiries Ensuring compliance with healthcare regulations and best practices Creating a warm, professional, and patient-focused environment What We're Looking For: Strong leadership and communication skills Minimum 1-3 years of experience in dental office management Excellent organizational and multitasking abilities Passion for patient care and team success Positive, proactive attitude Why Join Us: Competitive salary and benefits package. Opportunities for professional growth and development. Supportive, team-oriented work culture. If you're ready to make a meaningful impact and lead a thriving dental office, apply today!

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Full-time Description This role is for you if… You're the kind of person who finishes the loop, not just starts the task. You can juggle details without dropping the ball, keep things polished and professional, and you're energized by being the go-to person who makes an office run smoothly. Do you… Love turning messy, real-life details into clean lists, trackers, and follow-through? Stay calm when priorities shift and requests come in fast? Take pride in professional, polished output - especially printed materials, packets, and client-facing documents? If so, keep reading. Role Overview We're hiring an Executive Assistant & Office Coordinator to support RELA's leadership team and keep our Boise office operations running smoothly. This is an assistant/support role - you'll coordinate with department owners (HR/recruiting/compliance, accounting/finance, scheduling leaders) and help get work done, documented, and followed through. You are not the primary owner of HR, accounting, or scheduling - but you are expected to be a dependable Boise-based operator who helps keep things moving and closes loops. Executive & Leadership Support Manage calendars, meetings, agendas, and follow-ups. Draft professional emails and internal communications. Track action items and deadlines; drive tasks to completion. Support special projects, research, and miscellaneous “make this happen” requests. Boise Office Operations (The “Office Glue”) Be the Boise point of contact for walk-ins/visitors and interpreter support. Keep the office organized and running; supplies, facility needs, vendor coordination. Coordinate logistics for on-site meetings, interpreter training, and orientation. Handle mail/shipping and secure document handling. Maintain clean digital/physical filing and documentation standards. Translation Coordination Own translation projects end-to-end: intake, requirements gathering, quoting inputs, and delivery timelines. Assign work to the right translator/reviewer, track progress, and keep stakeholders updated. Review final deliverables for completeness and client-ready formatting/polish; coordinate revisions when needed. Deliver the final product to clients professionally and on time; maintain a clean translation log/status tracker. Ensure translation billing details are complete and hand off clean documentation for invoicing. Coordinate certified/notarized translation needs when applicable. Print Production & Polished Materials (This matters here) Print, laminate, trim, and distribute badges and OPI/VRI cards cleanly and consistently. Produce professional office/client-facing materials (signs, packets, handouts). Apply strong visual attention to detail: alignment, margins, spacing, borders, color, consistency. Update simple materials using templates (e.g., Canva, Word/PowerPoint layout, PDF tools). You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Finance/Billing Support (Non-Accounting) Receive and record client payments (checks). Prepare/coordinate deposits and deposit documentation (audit trail). Send confirmations/supporting docs to accounting for recordkeeping. Support invoice inputs and routing (details, PO numbers, job references, translation vs interpreting). Assist with collections support (tracking, documentation, follow-up). Chase clarifications on time/actuals mismatches and invoice exceptions. Compliance & Onboarding Support (Assist HR Team) In-person Boise support for interpreter onboarding and document collection/scanning. Track and follow up on compliance requirements and escalate at-risk deadlines. Keep interpreter files accurate, current, and clean (no duplicates/outdated docs). Support status changes and ensure updates “stick” across tools (as directed). Operations Follow-Up Engine Maintain action-item and open-loop trackers. Send clear status updates so leadership doesn't have to chase people. Coordinate across teams to ensure Boise-side steps are completed and documented. Light Phone Coverage / Scheduling Support (Backup Only) Triage overflow calls and route correctly while capturing key intake details. Perform simple scheduling support tasks only when delegated (confirm availability, send templates, update notes). What Success Looks Like (90-Day Win) Leadership feels a real reduction in mental load because follow-ups and tracking are handled. Boise office looks and feels organized, welcoming, and reliable. Printed materials (badges/cards/packets) look consistently professional. Tasks don't stall - work moves forward with clear documentation and closed loops. The Fine Print Position: Executive Assistant & Office Coordinator Status: Full-Time (35+ hours/week), Non-exempt (W-2). Work Location: In-office position at our Boise office. Compensation: $22-$25/hour depending on experience. Probation: 90-day introductory period with performance review. Schedule: 35-40 hours per week, Monday-Friday between 9:00 AM-5:30 PM & occasional needs on weekends & evenings. 30-minute paid lunch. How to Apply Send your resume and a brief cover letter. If you want to stand out, include a short note answering: 1. Why you're a great “follow-up engine.” 2. A time you built a simple tracker/process that made work easier. 3. Optional: attach a sample of your work (a flyer, one-pager, checklist, or any printed/visual piece you're proud of). About RELA RELA Language Professionals provides interpretation and document translation services in over 80 languages, facilitating communication in healthcare and other community, business and legal settings, by enabling language access for Limited English Proficient individuals in our communities while simultaneously helping our clients effectively reach, serve, communicate seamlessly and foster understanding with each other through our interpreters and translators. We support our language professionals by providing professional work opportunities for them to serve their local communities and foster a supportive network for language professionals to excel in their skills and careers with ongoing professional development. Requirements What You'll Need Experience & Skills 2+ years of administrative support, office coordination, or executive support. Strong written communication and professional judgment with confidential information. Excellent organization, follow-through, and “finish what you start” discipline. You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Must-Have Traits Calm under pressure, resourceful, and solution-oriented. Warm, professional, and confident with walk-ins and phone interactions. High ownership, low ego - accountable and reliable. Strong attention to detail, including visual/presentation polish. Nice-to-Have Canva/basic design/layout comfort. Notary Public (Idaho) or willingness to obtain within an agreed window. Experience in fast-paced, high-growth environments. Salary Description $22 - $25 / hr depending on experience/credentials

Job Description Sage Dental Wellness is a new biologic dental practice in Eugene Oregon that is growing quickly. We are looking to add an experienced Dental Office Manager to our work family, who is passionate about oral health and the whole body approach to dentistry, believes in healthy living, is kind, reliable and has an excellent work ethic and communication skills. Our ideal candidate is an experienced dental office manager who is looking for a career as a key administrative professional, who is responsible for ensuring the smooth and efficient operation of a dental practice. Teaching skills are needed to help train the team and help support the practice. This position requires working closely with our professional team through excellent communication to help you best represent our practice vision and philosophy. One should possess excellent organizational skills, leadership abilities, and a deep understanding of dental office workflows to maintain productivity and enhance patient satisfaction. One must have financial management skills, such as billing and insurance claims. You will need a good understanding of how to productively and efficiently schedule patient appointments so no patient is waiting and to minimize production down times as well as collect deposits and payments where computer and billing skills are required. This position requires the following: 1. Leadership and Team Management Skills- Help with team member interviews, hiring, reviews, questions, schedules and motivate the team to build a community that works in harmony. Have the ability to recognize and a willingness to take initiative to complete or reassign tasks that may be overwhelming a team member to help maintain balance of team job duties and responsibilities. Under strained situation this may require you to chair side assist, clean, sterilize, turn rooms over if no other person is available. Hold the team accountable to assigned job duties ensuring follow-through and implement office policies and procedures. Have the ability to adopt to changes as the practice grows, being open to new policies, procedures and protocols. Be willing to be the change maker when you see areas that need improvement once discussed with doctor and agreed to implement. This position requires "Walking the Floor", interacting with the team, takes the pulse of the organization and assesses status and needs of their team. 2. Organizational Skills- Keeping files and supplies organized, running team, safety and compliance meetings that are logged and referenced and keeping records of office compliance and maintenance schedules so everything runs smoothly. Be in charge of all HIPAA, OSHA, CPR, and any other regulatory standards. Have the ability to multi-task not loosing focus on the task at hand while managing multiple operations. Work in a timely manner, not leaving patients or team members waiting longer than needed for requests/answers. 3. Communication Skills- Work closely with the doctor in a professional manner, to maintain clear and consistent communication on a daily basis or as needed outside of patient treatment times to help facilitate the practice vision and philosophy. Keep clear records of requested tasks/job assignments delegated to you and follow-up with doctor when completed to insure follow through. Be accountable for your actions demonstrating thoughtfulness for the practice, patients and team in the decisions you make. Must have the ability to resolve patient and team member concerns, build trust amongst the team and patients. 4. Financial Management Skills- Solid understanding of how to schedule for productivity and efficiency. Ability to understand patient insurances billing, finances, and payment plans. Ensure we are collecting for all deposits and treatment so there are no outstanding balances when run end of day report. Knowledge of insurance processes is critical in helping facilitate reimbursement to patient and support patient relations. Run reports catching and correcting any errors. Monitor and report office performance metrics to owner that may require additional follow-up or changes in policies. 5. Knowledge of Dental Software and Technology- A strong technology background is required as this is a very high tech practice/position and being able to manage the technology is a daily operation. Proficiency in computer skills is a must as well as good written communication skills. This position will make forms, documents, slide presentations and spreadsheets for better patient and team communication. Strong proficiency in using our dental office management software so you can help others in the office who have questions, attending software trainings on a regular basis for updates will be required. Having a good grasp of our practice management software and familiarity with technology streamlines tasks like appointment scheduling, patient record keeping , treatment planning/presenting and billing. You will also need to understand how to best maximize the software for reviews, reports, recare and patient communication. 6. Coordinate Marketing Initiatives- Promote the dental practice in the community to help attract new patients. Have the ability to work with social media helping to educate and share online about our practice. Attend events in the community as they arise, educating and effectively communicating our practice philosophy and unique services. This position offers a nice work environment with a supportive team, competitive compensation, fully vested 401k with profit sharing, paid vacation, dental an health benefits. We request 3 years minimum dental office manger experience and past experience as an assistant or hygienist is ideal. Please send us your resume and any additional information you feel will help us learn more about you. Sincerely, Sage Dental Wellness and Team

Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life - from complex commercial facilities to cultural landmarks - through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. Role Overview We're seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugene design department. This position is the hub for project accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As the sole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing - including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Ausland's central accounting team for financial alignment. Manage local office operations - supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates. Foster a positive office culture and coordinate local events. Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajera or similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. Why You'll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass office's. Perks & Benefits Comprehensive health, dental and vision insurance $15,000 life insurance policy 401(k) with company match Fitness and wellness membership allowance Paid holidays Paid time off Paid professional memberships and licensure Company celebrations and social events Annual employee recognition, gifts, and swag Flexible work environment accommodations, valuing work-life balance Ausland's Vision To bring world class development, locally scaled for our community. Ausland's Core Values Integration, Innovation, Resourcefulness and Tenacity. EEO Statement Ausland is an equal opportunity employer. We revel diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.

The Office Manager at One Love Agency plays a key role in supporting the day-to-day operations of the agency, ensuring that the office runs efficiently and that all administrative tasks are completed in a timely and organized manner. This position is crucial for maintaining smooth communication, managing office supplies, assisting with scheduling, and supporting both clinical and non-clinical staff. Key Responsibilities: 1. Administrative Support: ● Perform general office duties such as answering phones, responding to emails, and managing client inquiries. ● Assist with scheduling appointments and coordinating meetings for clinical staff. ● Maintain office files, ensuring they are organized, up-to-date, and confidential in accordance with HIPAA regulations. ● Process incoming and outgoing mail and packages. 2. Client Intake and Support: ● Manage client intake processes, including gathering necessary documentation and information. ● Schedule client appointments and ensure timely reminders are sent. ● Support clients with general questions, directing them to appropriate staff as needed. ● Monitor client wait times and ensure a welcoming, professional atmosphere. 3. Office Supplies and Equipment: ● Track inventory of office supplies and reorder as needed. ● Coordinate maintenance and repairs for office equipment, including phones, computers, and copiers. 4. Billing and Financial Management: ● Assist with billing processes, ensuring proper documentation for insurance claims. ● Process payments, track billing, and follow up on unpaid invoices as directed by the finance team. ● Maintain financial records for the agency in collaboration with the finance department. 5. Staff Support and Coordination: ● Assist staff with administrative tasks as needed to ensure smooth operations. ● Organize training sessions, workshops, or team meetings as directed. ● Support the onboarding process for new hires by preparing necessary documents and providing orientation. 6. Data Entry and Reporting: ● Maintain and update client records in the agency's electronic health record (EHR) system. ● Generate reports as needed for clinical, financial, and administrative purposes. ● Ensure all data is accurately entered and maintained in compliance with agency policies. 7. Compliance and Quality Assurance: ● Ensure office operations are in compliance with agency policies and regulatory standards. ● Assist with preparing for audits or reviews, ensuring necessary documentation is available. ● Support staff in adhering to confidentiality policies and maintaining HIPAA compliance. 8. Other Duties: ● Assist with special projects as needed, such as community outreach or marketing efforts. ● Provide general office support during peak times or when other staff are unavailable. Required Qualifications: ● High school diploma or equivalent (Associate's or Bachelor's degree preferred). ● At least 2 years of experience in office management, preferably in a healthcare or mental health setting. ● Strong organizational skills and attention to detail. ● Excellent written and verbal communication skills. ● Ability to manage multiple tasks and prioritize effectively. ● Proficient in Microsoft Office Suite (Word, Excel, Outlook). ● Experience with electronic health record (EHR) systems preferred. ● Strong interpersonal skills and the ability to work collaboratively with diverse teams. ● Knowledge of HIPAA regulations and confidentiality requirements. Preferred Qualifications: ● Previous experience in a mental health agency or healthcare setting. ● Experience with billing and insurance claims. ● Knowledge of mental health services and terminology. ● Ability to handle sensitive and confidential information with discretion. Physical Requirements: ● Ability to sit or stand for extended periods. ● Occasional lifting of office supplies or files (up to 25 lbs). ● Ability to work in a fast-paced environment with occasional stress. Work Environment: ● Fast-paced, client-facing office environment. ● Regular office hours with occasional evening or weekend hours based on the agency's needs. Compensation: ● Competitive salary based on experience and qualifications. ● Benefits package available (health insurance, paid time off, etc.). To apply please submit your resume and cover letter through job board. We are excited to review your application and discuss the opportunity to join our team in providing quality mental health care to the community. Please note that only shortlisted candidates will be contacted for further steps in the selection process. Compensation: $20.00 - $25.00 per hour Are you interested in working with an industry leading mental health provider? At One Love Agency we are always looking for talented individuals to join our rapidly growing team at all levels Founded in 2012, One Love Agency is family owned and locally operated. Born from personal experience and with a mission to instill hope, One Love now provides general therapy, case management, community based rehabilitation, peer support, and payee services. From this extensive experience and diverse team, we are able to deliver collaborative and holistic care tailored to each client's needs.

Job DescriptionWe Offer Medical insurance Dental Insurance Vision insurance 401K retirement with company match Vacation, paid time off Bonuses offered Company-provided workwear, cell phone, tablet Company-paid sales training Additional Culligan Corporate Subject Matter Expert training offered Employee discounts for Culligan in-home products Additional perks are also available Position Overview Culligan is currently seeking an individual experienced in customer-focused positions to act as an Office Manager. This position reports to the General Manager of the dealership and is responsible for the management of all office staff. The Office Manager will oversee daily office operations for the branch and assist with administrative tasks. This position will implement policies and procedures to ensure efficient and effective customer service that exceeds the expectations of the customer. Responsibilities Implement and maintain office policies and procedures. Handle confidential and sensitive information with discretion. Direct and supervise daily operations for office staff. Manage accounts payable and accounts receivable for the branch. Assist General Manager with month end close process for the branch. Coach and counsel employees and address performance issues in a timely manner. Respond promptly to all customer inquiries, including any negative customer situations. Communicate with customers and vendors on daily administrative operations. Maintain an organized and clean office that is welcoming for employees and customers. Manage office supplies inventory and place orders as needed. Complete any other responsibilities as assigned. Qualifications 5+ years of office management experience required. Demonstrated ability to lead a team. Strong accounting and financial background in AP, AR, etc. Associate or bachelors degree in Business or a related field preferred. Proficiency in Microsoft Office programs, specifically Excel, Outlook and Word. Strong communication and customer service skills. Excellent organizational skills and ability to multitask. About Culligan As the worlds leading water experts, we are dedicated to delivering high-quality water solutions to residential, commercial, and industrial customers. Headquartered in Rosemont, Illinois, Culligan International offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems.

Booth Management Consulting LLC (BMC) is a diverse CPA firm that provides accounting, auditing, and management consulting services to public and private clients nationwide. Our employee-friendly company environment emphasizes quality of life, initiative, creativity, strong work ethics, and loyalty. We seek qualified, motivated, and progressive individuals to join our team as an Office Manager. Position Summary This position will support the U.S. Department of Energy, Idaho Operations Office (DOE-ID), in collaboration with the Office of Nuclear Energy (NE) programs and other Department of Energy offices, by managing and coordinating the administrative operations of an office or organizational unit. Key Responsibilities Overseeing administrative staff (if applicable). Managing office budgets and supplies. Supervising facility maintenance and equipment. Developing and implementing office procedures, ensuring efficient workflow. Managing records and information systems. Serving as a primary point of contact for internal and external stakeholders on administrative matters. May also assist with HR-related administrative tasks, travel coordination, and special projects. Experience & Qualifications High School Diploma or GED plus 5 years of progressively responsible administrative or office management experience; OR Associate's Degree plus 3 years of progressively responsible administrative or office management experience; OR Bachelor's Degree plus 1 year of progressively responsible administrative or office management experience. Demonstrated knowledge of office management principles, practices, and procedures, including budget monitoring, procurement, and vendor management. Strong abilities in organization, planning, and problem-solving, with the capacity to manage multiple tasks and prioritize effectively. Knowledge and use of Microsoft Office Suite. Ability to work in a fast-paced environment. High level of comfort with multitasking and rapidly shifting priorities. Experience working in a DOE environment is preferred. BMC is an equal employment opportunity (EEO)/affirmative action (AA) employer that is committed to providing a workplace that is free from discrimination based on race, color, ethnicity, religion, sex, national origin, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, pregnancy, genetic information or any other status protected by applicable federal, state, local or international law. These protections also extend to applicants.

The High School Office Manager serves as a liaison between Administration and other High School staff and manages the administrative duties for the high school building. The position supports operations by maintaining office services while providing high level administrative and technical support to staff including matters of a confidential nature. Performs a variety of complex and diverse clerical work requiring this position to plan, organize, and provide direction & control while using independent judgment and a thorough knowledge of modern office and clerical procedures and practices. This position provides technical assistance and information to students, staff and the public. Essential Functions Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned. Provides administrative support to assigned administrator(s) including, but not limited to preparation of presentations, budget, minutes, data tracking, calendar management, travel arrangements and correspondence. Performs a variety of administrative tasks, including greeting stakeholders, answering door buzzer, building radio, telephones, routing calls or messages to appropriate staff and operating general office machinery including photocopy machines, computers, fax machine, typing, proofreading, filing, sorting, and handling incoming and outgoing mail. Processes purchase and work orders for building using District selected computer applications and programs. Collects time sheets for certified and administrative staff for payroll. Runs exception leave reports and enters information into system for filling staff vacancies and leave reporting. Coordinate materials and instructions for substitute teachers. Serves as a community and staff resource specific to School and District processes and procedures. Assists with planning and coordination of vendors for school events. Creates and updates forms for school administrative processes. Serves as liaison between administration, personnel and community as appropriate. Maintains time sheet and payroll systems for employees / substitutes including reconciliation of staff absences using AESOP system. Manages school-wide purchasing, supply inventory, supply/material orders, receives, and facilitates returns. Schedules meetings, conferences and programs as required including creating schedules, contacting all invited parties, preparing agendas, newsletters, building informational correspondence, arranging for catering and distributing materials to all parties. Assists in the preparation of and monitors building and departmental budget as required and notifies Administration of any inconsistencies. Maintains working knowledge of specialized terminology, District programs, policies, procedures, rules, and forms. Manages budget preparations as requested. Maintains building calendars coordinating and scheduling as appropriate. Coordinates building usage/rental calendar. Maintains thorough knowledge of processes for student body funds, District monies, and purchase orders and maintains systems for accurate and current records in accordance with District, state and auditor guidelines and/or policies. Acts as back-up for Bookkeeper as needed. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintains office staff by assisting in recruiting, selecting orienting, and training employees. Maintains office staff job results by coaching, counseling, planning, monitoring and appraising job results in consultation with administrator(s). Completes operational requirements by scheduling and assigning identified classified employees; following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing results against standards; making necessary adjustments. Completes a high volume of computer work, using District computer programs, to input high volumes of data with speed and accuracy, including confidential data, in an environment with constant interruptions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Achieves, with administrator assistance, financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Oversees coordinating school field trips (scheduling, payment, communication etc.) Coordinates and maintains all administrative procedures, processes, operations and ensures compliance. Maintains a system for issuing building keys/badges to staff and substitutes. Troubleshoots office machinery (copy, fax, postage meter etc.), coordinates maintenance and supply inventory. Collects data and materials and prepares ODE Notebooks for audit and accreditations. Manages student orientation and registration processes. Prepare substitute resource packets (class rosters, school-wide information, keys, time reports, etc.). Processes and trains staff in appropriate use of building and district forms and systems (both paper and electronic). Maintains master calendar for school events and reader board announcements. Maintains and edits school-wide handbooks for printing and distribution. Reviews and updates, annually, curriculum guide, student/family handbook and staff handbook. Maintains and creates school-wide bell schedules using online program. Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format. May assist with processing incoming and outgoing records according to procedural guidelines and policies. May maintain current and accurate data on Title school personnel and staffing and makes updates semi-annually. May assist in the preparation of and monitoring of Title schools' budget sheets and updates as required. May prepare and make bank deposits on a weekly basis, reconciles and receipts all accounts receivable. Attends in-service trainings and staff meetings as directed. Serves as back-up for other office personnel as needed. Leads office staff meetings as directed. Other related duties may be assigned. Minimum Qualifications Education and Experience: Associate's Degree (A.A.) or the equivalent* from a two-year college; AND Four (4) years of increasingly responsible, closely related work experience; or the equivalent combination of education and/or experience. *Associate's Degree education equivalency equals two years of increasingly responsible work experience for each full year (24-30 units) of college Ability to obtain a valid First Aid/CPR card and pass Safe Schools training modules as assigned. Criminal Justice Fingerprint/Background Clearance Desired Qualifications Prior office experience in a public education setting desired. Knowledge, Skills & Abilities (May be acquired through education, training, and/or experience.) Knowledge of: District policies and procedures; modern office practices and procedures; highly developed letter writing, correct language usage; highly developed receptionist and record keeping/filing systems; highly developed computer hardware and software programs and their usage; modern office equipment; safety and first aid practices and procedures. Skills to: manage supply inventory, track budget expenses, delegate workflow and staffing, manage office processes, including office standards and promotion of process improvement; reconcile bank account(s); proficiently utilize Microsoft Outlook Web App, Office Word, Excel, and PowerPoint; proficiently utilize Google Suite. Ability to: understand and apply District and school policies and procedures; greet stakeholders; maintain appropriate office appearance and attire; maintain regular and acceptable attendance and punctuality, as set forth in Board policy; provide information pertaining to area and/or District/School policies, procedures and other pertinent information; operate maintain and arrange for repair various office/school equipment; establish and maintain cooperative working relationships with those contacted during the course of work and from diverse backgrounds; interacts thoughtfully and courteously with students, staff, parents, and community members and resolves conflict in a professional manner; maintain records; utilize keyboarding skills commensurate with the required functions for this position; communicate effectively both orally and in writing; utilize appropriate grammar and spelling when corresponding, make mathematical calculations accurately; follow oral and written instructions; accurately research various information and prepare related reports. An Affirmative Action / Equal Opportunity Employer Springfield Public Schools does not discriminate on the basis of race, color, religion, ancestry, national origin, disability, gender or sexual orientation in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact Human Resources at **************. Veterans's Preference It is our policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility: Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension. Disabled Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicant's veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215). For veterans' preference to apply, the required military documents must be submitted at the time of application submission.

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge. Job Summary: This position will report to the Dean of Admissions and assists with the daily operations of the Admission and Marketing departments. The primary roles of the position are to welcome guests, answer the main line to the University, perform extensive data entry within CRM, organize and facilitate communication to prospective students, track inventory, and create a hospitable and welcoming environment. This position requires the frequent exercise of independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the Vice President for Enrollment and the Dean of Admission. Strong communication, organization, typing, attention to detail, confidentiality, and ability to handle multiple tasks are essential to this position. Position Duties and Responsibilities: * Oversee the campus Welcome Center which includes: greeting campus guests, distributing visitor parking passes, answering the mainline for the university, and providing general hospitality. * Support the work of the Office of Admission and Marketing teams. * Serve as administrative support to the Vice President for Enrollment and Dean of Admission for a variety of clerical and administrative duties. * Develop and maintain knowledge in and help facilitate staff utilization of the Office of Admission's CRM (Salesforce/JRM). * Manage data entry into CRM including applications, transcripts, recommendations, resumes, essays, and other application materials as required. * Assist with mass and individual mailings/emails for the Office of Admission. * Supervise student assistants as applicable * Work collaboratively with the Office of Admission to enhance the overall database functioning and enhance the overall recruitment experience for students and staff. * Order and maintain inventory of equipment, materials, and supplies. * Perform related duties as assigned. Experience and Qualification Requirements: * Bachelor's degree is required. * Excellent interpersonal, oral and written communication skills are required. * Prior experience using Microsoft software including Word, Excel, PowerPoint, and Outlook. * Ability to work independently and operate effectively within a team environment. * High technical aptitude. * Higher education experience is preferred. Working Conditions/Special Requirements: * Bushnell employees must have a maturing Christian Faith and be supporting of Bushnell's mission to develop competent, ethical leaders for service in the workplace, community, Church and world. * The position requires a strong commitment to multiculturalism and diversity. * The position requires working in a non-smoking, drug free environment. * The employee must adhere to FERPA guidelines and student confidentiality at all times. * The employee must have high personal motivation, with great attention to detail and accuracy, project a positive and vibrant attitude in assisting people, and have high ethics of honesty and confidentiality with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University. * The employee must be able drive a vehicle and possess (or have the ability to attain) an Oregon Drivers License. * The position may require lifting up to 25 lbs, as well as bending, stooping, kneeling for the purposes of event set up and organization. * The position may occasionally require evening and weekend hours. _________________________________________________________________________________________________________ Application Instructions Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing. To be considered for this position, please submit all of the following: * Cover letter addressing skills, experience, and knowledge * CV/Resume * Personal Statement of Faith that clearly addresses all three of the sections below: * Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership; * Section 2: how the candidate integrates faith into his or her work life; and * Section 3: the candidate's understanding of and ability to support Bushnell University's Theological Context for Community Life statement. * Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background. Please include all requested materials. Incomplete application packets may result in disqualification. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Wendy Yamada at ************ or ********************. In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling ************. This report is required by federal law and contains policy statements and crime statistics for the university.

Are you passionate about living and working in Central Oregon? If so, we'd love to hear from you! Effectual is a growing business that has established an outstanding reputation for work life balance and the opportunity to work with cutting edge technologies. The Professional Services team is conveniently located in Bend, Portland, Seattle and Denver. The Office Manager will support company operations, administration, policies and procedures. This position will work with the team to create and maintain a pleasant and productive work environment, ensuring high levels of organizational effectiveness and efficiency. This position will be dedicated to upholding and embodying the Effectual core values of embracing change, taking on new challenges, acting with integrity, being accountable for results, and openly sharing our opportunities, successes and lessons learned as a team. With this foundation, we can achieve excellence together. About you: You have a minimum of 2+ years office\/administrative or management experience You have strong computer skills including MS Office suite and AWS You are comfortable handling confidential information You have excellent organizational, planning and leadership skills You have outstanding communication and interpersonal abilities You are able to work independently with little or no supervision You have solid time management skills, an attention to detail and ability to multi\-task You have the ability to effectively manage projects, prioritize tasks and problem solve You operate with a glass half full demeanor, all day, every day You are committed and humble Requirements Greet visitors, answer incoming calls and direct to the relevant office\/personnel Coordinate, plan and execute various office activities and events Manage preparation for Lunch & Learn; agenda, catering and training topics Partner with HR to maintain office budget and office policies as necessary Assist with scheduling: recruiting \/ onboarding \/ performance Candidate interviews, new hire documentation, performance evaluations Announce employee milestones; birthdays \/ work anniversaries \/ promotions Coordinate travel, including flight, hotel and car rental reservations Maintain building\/office supply inventory and reorder as needed Coordinate facility and building needs; correspond with property owner Create, assign and manage tasks (LP) when applicable Drive end of pay period process, ensuring all hours are logged Create\/ process expense reports when required Coordinate employee recognition program \/ shout outs Oversee and support general company\/office operations Assist and support management team with schedules and projects as needed Carry out clerical duties; respond to emails, preparation of documents, create office correspondence or presentations Drive invoicing review process and facilitate submission for client billing Create new projects in LP based on estimates, SoWs, etc., and ensuring accurate task setup. Review LP projects for consistency, ensure accuracy of information, identify gaps, and enforce best practices Pull reports for KPIs Update project\-related templates as needed (agreements, powerpoints, etc) Benefits Competitive base salary Medical\/vision insurance \- company paid Dental insurance \- shared premium 401(k) with annual company contribution Professional training reimbursement Paid holidays Paid bereavement leave Paid time off Team lunch every Friday Gym \/ wellness discounts Flexible work schedule Employee recognition program "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"661693587","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Technology"},{"field Label":"Work Experience","uitype":2,"value":"2+ years"},{"field Label":"Salary","uitype":1,"value":"DOE"},{"field Label":"City","uitype":1,"value":"Bend"},{"field Label":"State\/Province","uitype":1,"value":"OR"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"97703"}],"header Name":"Office Manager","widget Id":"4**********0072311","is JobBoard":"false","user Id":"4**********0194003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"4**********6126003","FontSize":"12","location":"Bend","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do"}

Acumed LLC As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. Job Scope The Office Manager is responsible for ensuring the smooth and efficient daily operations of Acumed's headquarters offices. This role oversees office facilities, supplies, vendors, mail, catering, and front desk operations, while also providing executive support to assigned leaders. The Office Manager serves as the central point of contact for guests and visitors, vendors, creating a professional and welcoming office environment that supports productivity and collaboration. Responsibilities Office Management * Oversee daily office operations to ensure a professional, efficient and welcoming work environment. * Serve as the primary point of contact for employees' office-related needs and ensure requests are handled efficiently. Includes handling of supplies, mail distribution, catering orders, shipping, and vendor coordination. * Partner with the Receptionist to ensure a positive guest and new hire experience, consistent phone coverage, coordination of general office scheduling (conference rooms, on-site meetings, and events), and meeting hospitality. * Partner with Facilities Manager on space needs but focus on office workflow and employee experience. * Maintain office policies and procedures; suggest improvements as needed. Executive & Team Support * Support executive meetings with agendas, materials, minutes, and follow-up. * Assist in drafting and editing reports, and presentations. * Coordinate occasional travel arrangements. * Maintain confidential records, including contracts and executive-level files. * Assist in coordinating anchor meetings and executive offsites, meeting logistics and materials. * Handle Confidential and sensitive information with discretion. Finance & Vendor Oversight * Process vendor invoices, track office supply expenses, and ensure proper cost coding. * Support budget tracking for office-related expenses. * Liaise with catering, office supply, and service vendors to ensure quality and cost control. Collaboration & Special Projects * Work closely with the other Office Manager to ensure consistent office standards across HQ sites. * Assist in planning and coordinating company events, offsites, and employee engagement programs. * Provide project coordination support for executive-led initiatives. Qualifications * High school diploma required; bachelor's degree in business administration, communications, or related field strongly preferred. * 7+ years of experience in office management, senior administrative support, or related role, ideally supporting senior executives. * Demonstrated ability to manage confidential and sensitive information with the highest degree of discretion. * Exceptional organizational and time management skills, with the ability to prioritize competing demands and anticipate executive needs. * Strong written and verbal communication skills, including drafting professional correspondence, reports, and presentations. * Proven track record of executive-level calendar and meeting management (agendas, logistics, minutes, follow-ups). * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms. * Experience managing vendors, office budgets, and purchase orders; ability to track and report on expenses accurately. * High degree of professionalism and executive presence, with the ability to represent the office and leadership team effectively to internal and external stakeholders. * Ability to remain calm, adaptable, and solution-oriented in a fast-paced, dynamic environment with frequent interruptions and shifting priorities. * Proven ability to work independently and collaboratively, exercising judgment and initiative in day-to-day operations. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to ******************, and please be sure to include the title and the location of the position for which you are applying.

Lewiston Motor Company is currently seeking an Automotive Office Manager to oversee administrative and accounting activities, train and supervise office staff, and be responsible for day-to-day operations. Automotive Office Manager experience and Auto Industry Accounting skills are required. Enjoy a rewarding career! We appreciate our employees and invest in their success! We Provide Excellent Benefits: Competitive pay based on experience. Training Medical insurance 401(k) plan Paid time off Career advancement Employee discounts Responsibilities: Management and oversight of Auto Industry Accounting, office staff, cashiers, and receptionists Responsible for all aspects of the General Ledger Posting and maintenance of standard entries monthly Cash management of dealerships accounts Preparation and timely submission of monthly and year-end financial statements Assist Owner and Department Managers by providing financial reports on a daily, weekly, and monthly basis. Timely reconciliation of inventory accounts, cash accounts and bank accounts Train, cross-train, and support members of office staff so that they can maintain all office functions. Ensure accuracy and timeliness of all accounting tasks. Manage human resources such as new hire paperwork and health insurance programs. Expense control Assist with accounting procedures as necessary. Work with accountants during the year and at year end. Reconciliation of floorplan, factory payables/receivables, bank accounts, finance reserves Qualifications: Must have prior Automotive Industry Accounting and Office Management experience to be considered. Must be capable of performing all accounting functions including accounts and floor plan reconciliation, inventory management, tag and title, payroll, receivables and payables. A positive attitude, good work ethic and professional appearance Good communication and customer service skills Valid driver's license Must pass pre-employment background check. Lewiston Motor Company is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Job Description Lewiston Motor Company is currently seeking an Automotive Office Manager to oversee administrative and accounting activities, train and supervise office staff, and be responsible for day-to-day operations. Automotive Office Manager experience and Auto Industry Accounting skills are required. Enjoy a rewarding career! We appreciate our employees and invest in their success! We Provide Excellent Benefits: Competitive pay based on experience. Training Medical insurance 401(k) plan Paid time off Career advancement Employee discounts Responsibilities: Management and oversight of Auto Industry Accounting, office staff, cashiers, and receptionists Responsible for all aspects of the General Ledger Posting and maintenance of standard entries monthly Cash management of dealerships accounts Preparation and timely submission of monthly and year-end financial statements Assist Owner and Department Managers by providing financial reports on a daily, weekly, and monthly basis. Timely reconciliation of inventory accounts, cash accounts and bank accounts Train, cross-train, and support members of office staff so that they can maintain all office functions. Ensure accuracy and timeliness of all accounting tasks. Manage human resources such as new hire paperwork and health insurance programs. Expense control Assist with accounting procedures as necessary. Work with accountants during the year and at year end. Reconciliation of floorplan, factory payables/receivables, bank accounts, finance reserves Qualifications: Must have prior Automotive Industry Accounting and Office Management experience to be considered. Must be capable of performing all accounting functions including accounts and floor plan reconciliation, inventory management, tag and title, payroll, receivables and payables. A positive attitude, good work ethic and professional appearance Good communication and customer service skills Valid driver's license Must pass pre-employment background check. Lewiston Motor Company is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

For description, visit PDF: ****************** tvcc. cc/file_manager/download. cfm?file=9454