Office manager/administrative assistant jobs in Cheektowaga, NY - 40 jobs

Salary: $70,000 - $75,000 + Benefits Benefits: Medical, Dental, Vision, 401(k) w/ contribution, PTO, Student Loan Assistance, Free Parking Job Type: Full-Time Typical Hours: Monday - Friday, 9:00 AM - 6:00 PM; occasional evenings/weekends for events. Travel: Limited regional travel as needed Start Date: ASAP Sponsorship is not available Executive Personal Assistant Description Our client is seeking a highly capable Executive Personal Assistant to support a dynamic, high-profile managing partner in Buffalo, NY. This is a unique, hands-on opportunity for someone who thrives in a fast-paced environment where proactive problem-solving is essential. You will serve as their true right hand by anticipating needs, managing priorities, and ensuring both professional and personal responsibilities run seamlessly. To succeed, you must be well organized, forward-thinking, and confident in your ability to take ownership. Ideal candidates are natural problem solvers who move quickly, communicate clearly, and take pride in creating order and calm for the executive they support. This opportunity is especially exciting for someone who enjoys variety, values culture, and wants to make a meaningful impact by supporting meaningful work. Executive Personal Assistant Responsibilities • Manage complex calendars and schedules while protecting designated focus and meeting days • Anticipate executive needs and proactively handle tasks before they arise • Coordinate professional and personal travel, including detailed itineraries and documentation • Prepare packing lists and travel documents • Assist in the planning of events, fundraisers, and community initiatives • Own day-of event logistics and vendor coordination • Prepare briefing materials and provide support for media interviews and speaking engagements • Handle personal errands and lifestyle coordination with discretion and efficiency • Maintain organized digital and physical filing systems and tracking tools • Oversee vendor coordination, gifting initiatives, and ongoing administrative priorities • Coordinate pet vet visits, grooming, and care Executive Personal Assistant Qualifications • 2+ years of executive or personal assistant experience required • Experience supporting a fast-paced professional required • Experience managing calendars, scheduling, and professional correspondence required • Strong proficiency with Microsoft Office, including Excel, required • Willingness to handle personal tasks and pet care required

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Training & development Vision insurance Position Summary The Office / Business Manager is responsible for overseeing front desk operations, revenue cycle performance, and administrative systems to ensure an exceptional patient experience and strong financial outcomes. This role serves as a key operational leader, driving standardized policies, staff development, and data-driven improvements across patient access, billing, collections, and insurance processes. The ideal candidate is detail-oriented, patient-focused, and highly experienced in medical office operations, revenue cycle management, and staff training. Key Responsibilities Front Desk & Patient Experience Oversee daily front desk operations with a patient-first mindset. Ensure consistent, professional patient interactions and adherence to customer service standards. Monitor patient flow, scheduling accuracy, and front desk performance. Provide oversight of patient financial responsibility communication and collections at time of service. Revenue Cycle & Billing Oversight Manage and monitor third party billing and Accounts Receivable (AR) performance. Analyze billing system data to identify trends, gaps, and opportunities for improvement. Recommend and implement policy and workflow changes based on third party billing performance metrics. Oversee billing queues to ensure timely claim submission, follow-up, and resolution. Partner with third party billing to ensure accurate and timely submission of required supporting documentation. Insurance, Audits & Credentialing Prepare thorough documentation and reports for insurance audits. Ensure audit readiness through proper record maintenance and compliance oversight. Coordinate provider credentialing activities, working closely with third party biller to supply all required documentation in a timely manner. Reporting & Accountability Produce regular operational and financial reports related to front desk, billing, collections, and AR. Establish accountability for key performance indicators (KPIs). Develop and execute action plans when performance does not meet expectations. Communicate findings and progress to leadership. Training, Education & Staff Development Develop, implement, and maintain standardized office policies and procedures. Lead onboarding, training, and ongoing education for administrative and front desk staff. Provide weekly training and support to ensure consistency, accuracy, and continuous improvement. Coach staff to improve performance, compliance, and patient satisfaction. Qualifications Minimum of 5-7 years of experience in a medical office, healthcare administration, or business management role. Strong knowledge of revenue cycle operations, AR, billing workflows, and insurance processes. Experience working with RCS or third-party billing partners preferred. Proven ability to analyze data, identify trends, and implement operational improvements. Demonstrated leadership and staff training experience. Excellent organizational, communication, and problem-solving skills. High attention to detail and commitment to compliance and accuracy. Preferred Experience Experience in physical therapy / outpatient medical / allied health]setting. Familiarity with EMR and practice management systems. Prior involvement in insurance audits and credentialing processes. What We Offer Competitive compensation based on experience Benefits package including [medical, PTO, retirement, etc.] Collaborative, patient-centered work environment Opportunity to make a measurable impact on operations and outcomes

About the Role: The Office Manager is responsible for overseeing the daily administrative, operational, and financial support functions of our Tonawanda, NY office. US Traffic Control is honored to be a member of the Helix family, a nationwide network of top-tier traffic control companies committed to safety, innovation, and reliability What You'll Be Doing: Oversee day-to-day office operations to ensure a smooth and efficient workflow Manage office supplies, equipment, and vendor relationships Coordinate scheduling, deadlines, and workflow of accounting responsibilities Assist with billing, invoicing, accounts receivable, and collections Track expenses and assist with budgeting and financial reporting Maintain accurate records, files, and documentation (digital and physical) Manage client correspondence, document requests, and follow-ups Assist with general ledger, journal entries, financial reporting and account reconciliation Banking, check writing, ACH and positive pay Ensure compliance with company policies, accounting regulations, and confidentiality standards Assist with audit preparation and regulatory documentation Monitor deadlines for tax filings and client deliverables Audit and maintenance of client and company contracts What You'll Need: Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred 3-5 years of experience in office management, accounting support, or administrative roles Experience in an accounting or professional services firm strongly preferred QuickBooks or NetSuite experience a plus What We're Looking For: Team Player Accounting Background Experience with Contracts Go-Getter Eager to Learn Benefits: Paid Time Off Paid Holidays Life Insurance Health, Dental and Vision Insurance Wellness Programs 401K with Employer Match Work Location: Tonawanda, NY 14150

Requirements QUALIFICATIONS, EDUCATION, & EXPERIENCE To perform this position successfully, an individual must be able to perform each essential position requirement satisfactorily and a skills inventory is listed below. A high school diploma or general education degree (GED) is required, with 2 years related experience and secondary education preferred. Successful completion of required background checks is required. LANGUAGE SKILLS: Ability to read, comprehend, and interpret documents. Possesses professional communication and interpersonal skills to write and speak effectively both one-on-one and before groups of clients or employees of the organization. Ability to communicate to clients directly and effectively. TECHNOLOGY SKILLS: Ability to utilize telephone systems and possess good digital literacy including email, internet and intranet use. Prior experience or the ability to learn core transaction system, debit card system, statement processing system, cash advance machines and any other computer programs pertinent to performing job duties. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve challenging problems involving several variables in a standardized situation. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. This position operates in a professional office environment with considerable time spent at a desk using office equipment such as computers, phones, and printers. Noise level is moderate with constant communication and interactions with others. May be required to lift 25 pounds in weight. Ability to travel on occasion to all market areas and attend seminars or training sessions offsite. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. DISCLAIMER: This job description is not an exclusive list of responsibilities and duties. They may change at any time without notice. BENEFITS Medical, Dental, Vision & Life Insurance 401K with company match Paid Time Off & Recognized Holidays Leave policies Voluntary Benefit Options (Life, Accident, Critical Illness, Hospital Indemnity & Pet) Employee Assistance Program Employee Health & Wellness Program Special Loan and Deposit Rates Gradifi Student Loan Paydown Plan Rewards & Recognition Programs and much more! Eligibility requirements apply. BankOnBuffalo is an equal opportunity employer and all applicants are considered based on qualifications without regard to sex, race, color, ancestry, religious creed, national origin, sexual orientation, gender identity, physical disability, mental disability, age, marital status, disabled veteran or Vietnam era veteran status. CNB Financial Corporation is an Affirmative Action Employer and is committed to fostering, cultivating and preserving a culture of diversity and inclusion. ****************************************************************************************************************

O'Connell Electric Company is seeking an Office Manager to support our Lancaster, NY Office. This role is committed to professionalism, timeliness, and quality in the completion of all deliverables. They will work in close collaboration with the General Manager, Project Managers and other internal and external stakeholders, providing a mix of executive, project, office, and team support. Responsibilities: Oversee daily office flow, manage maintenance/repairs, and ensure compliance with health, safety, and security protocols. Manage inventory and order supplies for the office. Schedule meetings/travel, manage calendars, handle correspondence (mail, phone, email), and prepare reports/presentations. Coordinate field union employee onboarding including completing new hire paperwork and establishing accounts for safety training and orientation. Serve as the primary contact for internal/external clients, greet visitors, and disseminate essential information. Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and supporting Project Managers with entering timesheets into Austin Lane as needed. Create correspondence for Project Managers, subcontractors, engineers, etc. Interface with all project team members while promoting and maintaining open communication as well as collaborating with co-workers and other supporting offices or divisions to achieve deliverables. Education and Experience: High school diploma required, a degree in Business Admin or related field preferred. 3-5 years previous administrative or office management experience required. Relevant experience in the construction industry is highly valuable. Key Competencies: Strong command of MS Office Suite (Word, Excel, PowerPoint) and relevant office software Excellent organization, time management, communication (written/verbal), attention to detail, multitasking, problem-solving, and interpersonal skills. Compensation: The minimum and maximum annual salary that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $63,500 to $73,500. It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take the candidate's knowledge, skills, abilities, and experience into account. Equal Opportunity: O'Connell is an equal opportunity employer and complies with all applicable state and federal non-discrimination laws. The Company will recruit, hire, train and promote all persons without regard to race, color, creed, sex (including pregnancy), religion, national origin, age, marital status, sexual orientation, gender identity or expression, genetic information, physical or mental disability, citizenship or immigration status, military or veteran status, or any other protected class in accordance with applicable federal, state, or local laws.

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative. Must wear Purple on Thursday for Company meetings.

Western New York Partnership for Regional Invasive Species Management (WNY PRISM) Buffalo, NY Web Address: ************************* Description The WNY PRISM Invasive Species Management Assistants (3) will work closely with the WNY PRISM Terrestrial Program Manager, Field Crew Leader and partners to implement invasive species prevention, early detection, management, and habitat restoration projects within the 8-county WNY PRISM region. The selected candidates will conduct invasive species surveys and assessments, assist with priority invasive species removal and restoration projects, provide project reports and occasionally assist with outreach efforts such as tabling at community events. Invasive species removal efforts will include use of both manual and chemical (herbicide) methods. This is primarily a field position, and the selected candidates can expect to spend most of their time working outdoors in remote locations and will experience inclement weather conditions. WNY PRISM is seeking highly motivated candidates with the education and experience necessary to succeed. WNY PRISM is a supportive and collaborative environment that will provide the opportunity to gain valuable experience within all aspects of invasive species management. Individuals will meet and work with local environmental professionals and increase their skills and knowledge of invasive species ecology, invasive species management practices, data collection, project assessment, partnership coordination and public outreach. This is a full-time, temporary position (40 hours/week @ $21.00/hr.) with an expected timeframe of May 4, 2026 - September 25, 2026 (21 weeks). Weekend and evening hours, as well as occasional overnight travel, may be required. How to Apply Please see full job description and apply online at: **************************** Desc.asp?JobID=257. Please follow all application directions, failure to do so may disqualify you from the position. Please provide cover letter, resume and 3 professional references - combined into a single document and submitted as a single attachment with your online application. Contact Catherine Eaton WNY PRISM ***********************

Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support * Provide day-to-day administrative support to the Facilities leadership and team * Prepare, process, and track Purchase Orders (POs) and related documentation * Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking * Monitor and track facilities budgets, expenses, and purchase orders * Assist with budget reporting, reconciliation, and variance tracking * Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination * Schedule repairs, service calls, and preventative maintenance activities * Coordinate with internal teams and external vendors to ensure timely completion of work * Track maintenance requests and follow up on outstanding items Documentation & Compliance * Ensure all AIB files related to the facility are accurate, current, and properly maintained * Use FIIX to organization, tracking and manage maintenance task for equipment and assets * Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development * Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility * Identify opportunities to improve administrative and operational workflows * Help document best practices and standardize facilities procedures General Support * Prepare reports, presentations, and summaries as needed * Manage calendars, meetings, and communications related to facilities operations * Perform other administrative and facilities-related duties as assigned * Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. * Assist with other duties and projects as requested. Requirements * High school diploma or equivalent required; associate or bachelor's degree preferred * 2+ years of experience in an administrative, executive assistant, or facilities support role * Experience with purchase orders, budget tracking, and vendor coordination preferred * Strong organizational and time-management skills and excellent attention to detail and accuracy * Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus * Excellent written and verbal communication skills and strong documentation and record-keeping skills * Ability to handle sensitive and confidential information with discretion * Ability to prioritize and manage multiple tasks * Proactive, solution-oriented mindset * Comfortable working in a fast-paced, service-oriented environment

Office managers are role models who exemplify our organization's core values. They lead and develop their team to achieve performance goals while providing outstanding, personalized service to our customers. Office Managers follow our bank philosophy of positive energy, positive outcomes. Below is a list of essential functions of this position. Additional responsibilities may be assigned in the position. KEY RESPONSIBILITIES * Oversee all daily operations and branch activities, ensuring efficient workflow, exceptional customer service, compliance with policies, and achievement of branch goals through effective coaching, supervision, and employee development. * Develop new business relationships and expand the commercial loan and deposit portfolio through proactive outreach, networking, and strategic partnerships with local businesses, municipalities and professionals. * Manage a retail and commercial lending portfolio; analyze financial statements, assess risk, monitor loan performance, and ensure documentation and covenant compliance. * Serve as the lead relationship manager for commercial clients; build long-term partnerships and represent the bank at community and business events to strengthen brand presence. * Work closely with internal partners and product specialists to deliver comprehensive solutions that meet the financial needs of commercial clients. ATTITUDES Builds positive relationships with internal and external clients by valuing other's feelings and rights in both words and actions, and embracing other's unique beliefs, backgrounds, and perspectives by demonstrating: * Respect- Treat colleagues, clients and community members with dignity and f fairness. Maintain courteous interactions even during challenging situations. * Client Focus- Prioritize customer needs and delivering exceptional service. Ensure clients receive timely and personalized support. * Inclusion- Fostering a diverse and inclusive work environment where all clients and employees feel valued and heard. BEHAVIORS Demonstrates strong business ethics and honest behaviors and the ability to positively influence and work with others to achieve excellent results by demonstrating: * Leadership- Guide, motivate, and develop team members while driving the branch's strategic goals. Lead by example, set clear goals, empower staff and maintain the vision that aligns with the bank's mission. * Integrity-Uphold ethical standards and honesty in all actions and decisions. * Collaboration-Work closely and effectively with different departments and branches to achieve collective goals, share insights, and solve problems. * Volunteerism- Engage in community outreach and corporate social initiatives COMPETENCIES Reflects skill, good judgement, positive conduct, and personal responsibility for assigned areas. Seeks to implement and leverage services and technologies that create efficiencies by demonstrating: * Accountability-Hold yourself and others accountable for meeting performance targets, complying with regulations, and upholding company policies. * Innovation- Stay updated with industry trends, adopt new technologies and processes, foster a culture of creativity. Find ways to improve efficiency and enhance customer experience. * Professionalism- Maintain high standards of conduct, appearance, and communication. Handle all customer interactions, employee relations and business challenges with poise and competence. SUPERVISORY RESPONSIBILITIES (if applicable) Supervisor drives strategic success from encouraging transparency, maintaining a focus on shared organizational goals, and making time for professional development. Supervisors are expected to hold regular one-on-ones with direct reports to provide them with an invaluable chance to align goals, offer guidance, and foster growth within their teams. POSITION LEVEL(S) EXPECTATIONS (if applicable) * Commercial Office Manager Officer- Proactively prospects and grows Business Banking relationships through outreach and call preparation by gathering all appropriate information needed. Maintains a strong pipeline of prospects through proactive business calling. Ask questions to understand the needs/goals of the business to make appropriate recommendations while looking for opportunities to bring in partners to help strengthen the business's relationship with the bank. Independently processes all Business Banking loan requests up to $250,000. Builds the bank's presence in the community. * Commercial Office Manager, AVP- Including the above plus has the capacity to review and understand financial statements, providing an appropriate analysis of business performance. Develops and grows a portfolio of small to mid-size commercial clients. Serve as a community leader and key contact for strategic business partnerships. * Commercial Office Manager, VP- Including the above and focuses on long-term strategy, financial performance, and risk management. Acts as a mentor and resource to Officer and AVP managers within the division. SEEKS PROFESSIONAL DEVELOPMENT OPPORTUNITIES Actively participate in expanding skill sets and career paths by attending training programs, workshops, certifications, and educational resources relevant to the role. Set stretch assignments and cross functional opportunities that foster growth and learning. Requirements QUALIFICATIONS, EDUCATION, & EXPERIENCE To perform this position successfully, an individual must be able to perform each essential position requirement satisfactorily and a skills inventory is listed below. A high school diploma or general education degree (GED) is required, with 2 years related experience and secondary education preferred. Successful completion of required background checks is required. * LANGUAGE SKILLS: Ability to read, comprehend, and interpret documents. Possesses professional communication and interpersonal skills to write and speak effectively both one-on-one and before groups of clients or employees of the organization. Ability to communicate to clients directly and effectively. * TECHNOLOGY SKILLS: Ability to utilize telephone systems and possess good digital literacy including email, internet and intranet use. Prior experience or the ability to learn core transaction system, debit card system, statement processing system, cash advance machines and any other computer programs pertinent to performing job duties. * MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure. * REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve challenging problems involving several variables in a standardized situation. * PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. This position operates in a professional office environment with considerable time spent at a desk using office equipment such as computers, phones, and printers. Noise level is moderate with constant communication and interactions with others. May be required to lift 25 pounds in weight. Ability to travel on occasion to all market areas and attend seminars or training sessions offsite. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. DISCLAIMER: This job description is not an exclusive list of responsibilities and duties. They may change at any time without notice. BENEFITS * Medical, Dental, Vision & Life Insurance * 401K with company match * Paid Time Off & Recognized Holidays * Leave policies * Voluntary Benefit Options (Life, Accident, Critical Illness, Hospital Indemnity & Pet) * Employee Assistance Program * Employee Health & Wellness Program * Special Loan and Deposit Rates * Gradifi Student Loan Paydown Plan * Rewards & Recognition Programs and much more! Eligibility requirements apply. BankOnBuffalo is an equal opportunity employer and all applicants are considered based on qualifications without regard to sex, race, color, ancestry, religious creed, national origin, sexual orientation, gender identity, physical disability, mental disability, age, marital status, disabled veteran or Vietnam era veteran status. CNB Financial Corporation is an Affirmative Action Employer and is committed to fostering, cultivating and preserving a culture of diversity and inclusion. ****************************************************************************************************************

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Administrative Secretary provides high-level administrative and operational support to the Associate Vice Chancellor for Equal Opportunity and Access. This position plays a vital role in ensuring the efficient and professional functioning of the office by coordinating complex activities with discretion and sound judgment. The role demands a high degree of confidentiality, organizational excellence, and the ability to work both independently and cooperatively. Essential Functions Provide comprehensive executive-level support to the Associate Vice Chancellor, including drafting, editing, proofreading, and formatting correspondence, managing complex calendars and meeting logistics, making travel arrangements and developing itineraries, and preparing confidential reports and briefings. Act as a direct liaison for the Associate Vice Chancellor to all executive area staff, campus administrators, deans, department heads, and President's Office staff. Screen and prioritize incoming communications and requests, exercising discretion and confidentiality. Ensure timely responses and appropriate routing. Proactively ensure that the Associate Vice Chancellor is properly prepared for all meetings by assembling materials and documents as necessary. Manage day-to-day financial transactions for the office, including purchase orders, invoice payments, procurement cards, contracts, and travel reimbursements in accordance with university policies. Coordinate HR-related functions such as timekeeping, hiring processes, onboarding new staff, and liaising with the Director of Administration in the Office of Equity & Inclusion to advocate for departmental needs. Manage and coordinate special projects and initiatives as assigned by the Associate Vice Chancellor, collaborating with other parties and tracking milestones and deliverables to ensure successful and timely outcomes. Maintain equipment and inventory of office supplies and replenish as needed. Coordinate office operations by managing schedules, room reservations, and catering for meetings. Handle logistics such as space reservations, invitations (e.g., Zoom), and setup of food and beverages. Prepare materials and record accurate minutes, distributing them as needed. Other Functions Identify opportunities to streamline administrative processes, improve efficiency, and enhance office operations. Make recommendations for procedural changes or enhancements as appropriate. Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High school diploma or equivalent with three (3) years of administrative office experience. An Associate's degree or above may be substituted for one (1) year of required experience. Excellent organizational, communication, and interpersonal skills, with the ability to establish and maintain working relationships with a diverse population including administrators, faculty, staff, students, business executives, government officials, and the general public. Ability to work independently and effectively with a high degree of discretion in a confidential environment. Ability to work cooperatively and collaboratively as part of an effective team. Working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Ability to learn and adapt to new software programs as needed. Ability to work effectively and efficiently under pressure to meet deadlines, handle multiple and/or difficult assignments, and prioritize tasks appropriately. Capability to independently resolve routine administrative issues and escalate complex matters appropriately. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Prior experience working in a higher education administration environment. Knowledge of university policies and procedures. Physical Demands/Working Conditions Typical office environment activity. Work Schedule Monday - Friday, 8:30AM - 5:00PM. Salary Information Non Unit Non-Exempt Grade 15. Classified Step Scale Special Instructions to Applicants Please include a cover letter, resume, and contact information for three (3) professional references with your application. The position will remain open until filled. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

Our company is looking to hire an office manager to be responsible for the general operation of our office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. You will also be required to create presentations and produce management-level reports. This is a local position. Selected candidate MUST live in Erie County, New York. Preferably Buffalo or surrounding areas. This position is NOT remote. To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel. A bachelor's degree is required. ESSENTIAL FUNCTIONS General · Answer incoming calls and emails and facilitate appropriate team members. · Coordinate and schedule meetings for staff.· Collaborate with Housing Advocate, Case Manager, and Resident Aide serving as backup, particularly administrative support in case management. · Retrieve, sort, and distribute mail, including travel to Post Office, scanning of documents, and storing of digital and physical files. · Assist client intake; responsible for ensuring all incoming/outgoing communications and information is accurate and logged, and all documents received (as needed).· Assist customers with document scanning and uploading their documents (if needed). · Assist both Shelter and Apartment Teams with special projects, as needed. Client relations · Provide administrative support to the Shelter Team and the Apartment Management Team, including physical and digital file management, data entry, and customer triage. · Bookkeeping for all expenses and invoicing various funding entities, tracking revenue and expenditure. · Recording and documenting all receipts, bills, and client paperwork to ensure timely invoicing and reimbursement. · Maintain up-to-date customer files & complete data entry for reporting in accounting programs, including MS Excel, Google Sheets, Wave App, and other databases. Specific functions and duties · Respond to telephone/email/mail/in person inquiries about products and services. Provide routine information about the Shelter and Apartments to members of the public contacting our office requesting general information. · Serve as first line of billing and revenue activities, preparing notices of outstanding invoices, making weekly, monthly reports for Program Director and Executive Director. Conducting necessary phone calls and email communications to vendors and funders to ensure financial operational accuracy. · Process and complete all necessary paperwork related to client data for agency records.· Organize and maintain accurate files in conjunction with Housing Advocate and Case Manager of client information and program services delivery. Setting up files, including creating file labels, and updating file labels and indexes. · Assist in assuring completeness and accuracy of documentation of intakes, case notes, client interactions, and any other client-related data on a timely basis. As well as assisting in the preparation of reports using the collected data. · Assist in the scheduling and coordination of client appointments and Office calendar management.· Assist with the development of marketing materials and marketing of the services, including sending letters, brochures, and other materials, digital and physical. · Assist with volunteer, intern, and non-employee members of our staff/team management; serving as a POC to facilitate directives and duties assigned. · Type reports, memos, correspondence, etc. and proofread them for grammatical and typographical errors. · Monitor and serve as POC for procurement agent of agency of office supplies, food pantry, clothing pantry and other needs. · Manage food pantry and clothing pantry inventory and database with the assistance of Program Coordinator. · Operate standard office machines, including computers, copier, fax machines, and postage machines. · Assist in planning, scheduling, preparing for, and coordinating community events. ADDITIONAL RESPONSIBILITIES· Represent My Place Home for the Homeless, Inc. in a manner that will foster the best possible relationships with potential customers, community partners, and other external stakeholders.· Manage data quality for new and prospective clients; responsible for ensuring all communications and information is accurate and logged, and all documents received.· Accomplishes all other duties and tasks as appropriately assigned or requested.· Exercises sound judgment, maintains confidentiality, and follows policy and procedure.· Other responsibilities or special projects as requested. · Willingness to flex time around the needs of the Office.· Must be able to regard all client information as confidential. · Would benefit from having valid state driver's license and reliable vehicle. · Attentive to detail and good organizational skills. · Willingness and desire for continued professional development and further development of duties and responsibilities in service to the organization and the clients that we serve. KEY SKILLS AND ATTRIBUTES Ø Customer Service - Works with the My Place Home for the Homeless team to provide first class customer support; Provide timely, accurate follow-up and communication is a critical component to success in this role.Ø Collaborative - Is outgoing, personable and passionate about working with people to further the organization's mission. Ø Self-Starter & Team Player - Takes initiative, possesses a strong sense of ownership; Successful collaboration with daily tasks, occasional projects and the attainment of knowledge are necessary to ensuring success in providing the best quality customer experience.Ø Strong Communication - Is outgoing, personable and passionate about working with people who need help realizing their need for temporary to permanent housing in a safe and comfortable home.Ø Professionalism - Represents My Place Home for the Homeless team in a manner that will foster and cultivate positive relations with customers, volunteers, fellow team members and community partners. Is detail-oriented with good follow-up.Ø Comprehensive Communication - The ability to communicate in way that promotes a full understanding and proper context for the recipient to best understand and move forward with the information provided. Ø Proactive Engagement - Providing the appropriate levels of passion and interest in the position, programs, and missions and goals of the agency that by continually assisting with efforts to improve products, services, operations, in the pursuit of goals and objectives. Ø Confidentiality and sensitivity to information provided by clients - Maintain the privacy of client information by protecting any information and documentation shared and limiting its distribution A bachelor degree or equivalent. Five years of experience in office administration Office management experience. Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. KNOWLEDGE, SKILLS & ABILITIES · Has passion for excellence in customer service; excels in a fast paced, team-oriented environment.· Highly developed analytical skills, used to identify patterns and discrepancies in data and process flow.· Strong organizational and highly developed verbal and written communication skills.· Reliable transportation necessary and a valid ID is encouraged.· Bilingual English/Spanish a plus (but not required). PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate. We are an Equal Opportunity Employer. Compensation: $18.00 - $21.00 per hour Pastor Reginald E Kerr who after retiring thirty-seven and a half years from Dunlop Tires (Tonawanda NY) and serving faithfully for almost 20 years ministering to inmates at the Gowanda, Attica, and Collins correctional facilities decided to start his own Church (Temple of Christ) in 2005. Three years later (2008), with his wife Sarah by his side, he would open up My Place Home for the Homeless Shelter for women and children. Their shelter would provide a warm and safe environment, nutritional meals and access to resources to help the disadvantaged rebuild and regain their independence and self-sufficiency. Pastor Kerr invested not only his time but also his personal financial resources to help others. These charitable acts of love inspired others to join and continue the mission of serving others. Many people have donated their time and resources to continue the mission of love that he started. My Place Home is committed to helping those displaced by hardships that and without permanent housing to reclaim their independence and find a place to call home.

The Administrative Secretary performs a wide variety of complex responsible clerical, secretarial and administrative tasks and activities while functioning as an office assistant to an administrator, program manager, technical specialist or office supervisor. This class is distinguished by the fact that responsibility involves independently performing complex clerical operations, relieving a supervisor of administrative detail, arranging conferences and relieving supervisor of contacts which should properly be made with subordinate officials. Independent judgment is frequently necessary in giving out information regarding departmental policies and practices and in planning the routine of an office. Correspondence duties are distinguished by the fact that most letters and releases are of a routine, recurring nature, are self-composed with correspondence being reviewed only when new problems arise. Incumbents, who have ready access to records, must be discreet in divulging information, as some of it may be confidential or controversial. Work is performed under general supervision, however, incumbents are supervised by an administrator who assigns tasks, provides detailed instructions only where policies have not been determined, observes performance and only unusually important or complicated assignments are checked in detail upon completion. General supervision is exercised over a clerical staff. Reproduces and types dictation from various sources of a difficult and sometimes confidential nature i.e. minutes and proceedings of meetings, hearings and conferences; Drafts and types letters, reports and memoranda for supervisor's approval; Types correspondence, reports, documents, records and materials from equipment with alpha-numeric keyboard, i.e., typewriters, electronic word processing equipment, CRT terminals, personal computers, data terminals and printers; Relieves supervisor of administrative details; * receives calls and callers, determines their needs or the reason for the visit or call and transmits factual information to them; * schedules appointments and arranges conferences or meetings as requested; * answers requests for administrative information; Sets-up and maintains confidential and regular correspondence; Reads and summarizes reports to facilitate review by and conserve time of the supervisor; * prepares office reports as directed; * tabulates data from numerous reports; Organizes and prepares work materials for meetings and conferences, i.e., agendas, reports, resolutions, etc.; Transcribes, from various sources, minutes and proceedings of meetings, hearings and conferences; Assigns specific and standing tasks, reviews all typed correspondence and reports for accuracy and proper grammatical usage; * insures proper processing and filing of documents by observing activities and instructing subordinates in the procedures to be followed; Operates a personal computer involving the use of application programs and the input and retrieval of data; May supervise one or more employees in the typing of correspondence and reports; Performs related duties as required. Promotional Continuous and permanent status in any city department as a Legal Secretary, Legal Stenographer, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Stenographer, Senior Account Clerk-Typist, Senior Clerk, Senior Stenographer, Senior Typist or Transportation Clerk for one year. In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application. Special Requirement: All applicants must submit a school transcript verifying a successful typing or keyboarding course. Online computer training courses will not be accepted. Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for Administrative Secretary is at a higher rate of pay than their current position, even if their title is listed above. Open Competitive (A) Associates Degree from an accredited college, business or technical institute in the Secretarial Science curriculum, including or supplements by a course in typing/keyboarding (course must be listed on application) and one year of full time responsible clerical experience at a supervisory level, including the operation of an alpha-numeric keyboard; OR (B) Graduation from High School, GED or Equivalency Diploma, including or supplemented by a course in typing/keyboarding (course must be listed on application) and three years of full time responsible clerical experience at a supervisory level, including the operation of an alpha-numeric keyboard; OR (C) An equivalent combination as defined within the limits of A and B. Special Requirement: All applicants must submit a school transcript verifying a successful typing or keyboarding course. Online computer training courses will not be accepted. NOTE: Verifiable part-time experience will be pro-rated to meet the full time experience requirement. Proof of education must be presented at time of appointment. ADOPTED: 1/19/06 REVISED: 3/6/06; 05/24/17; 09/24/21 REVIEWED:12/19/13 (Title changed from Stenographic Secretary 1/19/06) Department of Human Resources, Civil Service Administration, Room 1001 City Hall, Buffalo, NY 14202 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Thorough knowledge of office terminology, methods and procedures and equipment; Good knowledge of proper grammatical usage, punctuation and spelling; Good knowledge of the agency's procedures, formats and guidelines concerned with receipt,processing and distribution of correspondence and memoranda; Working knowledge of the vocabulary and terms commonly used in a particular organization; Working knowledge of the procedures used in carrying out various clerical tasks; Ability to type at the rate of 35 words per minute; Ability to operate data processing equipment, including personal computers, in the use of application programs and the input/retrieval of data; Ability to plan and supervise the work of others; Ability to understand and carry out complex oral and written directions; Tact; Courtesy; Neat appearance; Sound Judgment; Physical condition commensurate with the demands of the position.

Full-time Description Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support Provide day-to-day administrative support to the Facilities leadership and team Prepare, process, and track Purchase Orders (POs) and related documentation Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking Monitor and track facilities budgets, expenses, and purchase orders Assist with budget reporting, reconciliation, and variance tracking Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination Schedule repairs, service calls, and preventative maintenance activities Coordinate with internal teams and external vendors to ensure timely completion of work Track maintenance requests and follow up on outstanding items Documentation & Compliance Ensure all AIB files related to the facility are accurate, current, and properly maintained Use FIIX to organization, tracking and manage maintenance task for equipment and assets Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility Identify opportunities to improve administrative and operational workflows Help document best practices and standardize facilities procedures General Support Prepare reports, presentations, and summaries as needed Manage calendars, meetings, and communications related to facilities operations Perform other administrative and facilities-related duties as assigned Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. Assist with other duties and projects as requested. Requirements High school diploma or equivalent required; associate or bachelor's degree preferred 2+ years of experience in an administrative, executive assistant, or facilities support role Experience with purchase orders, budget tracking, and vendor coordination preferred Strong organizational and time-management skills and excellent attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus Excellent written and verbal communication skills and strong documentation and record-keeping skills Ability to handle sensitive and confidential information with discretion Ability to prioritize and manage multiple tasks Proactive, solution-oriented mindset Comfortable working in a fast-paced, service-oriented environment Salary Description $21.00-$23.50/hr. *Bi-weekly Pay Periods

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Office Manager for Student Equity and Leadership position. The Office Manager for Student Equity and Leadership is a full-time, year-round position. The expected salary range for this job opportunity is: $26 to $28 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. Reporting to the Associate Dean of Students for Equity and Engagement, the office manager provides direct administrative and technical support to the Director of Student Engagement and Leadership and the Associate Dean of Students for Equity and Engagement. The office manager is critical to the overall goals of Equity and Engagement in supporting students' intellectual, social, cultural, and recreational activities - overseeing the effective accounting and outlay of funds through departmental operating accounts totaling over $350,000. The office manager is responsible for supporting the planning, scheduling, coordinating, and executing the day-to-day and long-term workload, activities, and responsibilities of Student Engagement and Leadership. The office manager will interact professionally with all levels of staffing, including faculty, administrators, and the student population. This position will act as a liaison between students and other campus departments. This person will be self-directed and have the ability to organize and prioritize to meet deadlines, time constraints, and faculty and student concerns in a dynamic and diverse professional environment. Individual performance is evaluated annually by the Associate Dean of Students for Equity and Engagement. The office manager for Equity and Engagement is required to work in person, occasionally late nights, and weekends as needed. Summary of Responsibilities: Office Management Provide front-line customer service for Student Engagement and Leadership. Answer and direct phone calls to Associate Dean of Students for Equity and Engagement, Director of Student Engagement and Leadership, Associate Director of Student Engagement and Leadership, Associate Director of New Student and Family Programs, and Student Leadership Development Coordinator. Coordinates all travel and lodging arrangements for professional staff and, processes all reimbursements and invoices for travel/expense charges Maintain the schedule for the Associate Dean of Students for Equity and Engagement and the Director of Student Engagement and Leadership. Maintain websites for the Keefe Campus Center and Inter-term Stay up to date with software and hardware systems that can facilitate our programs, including Microsoft Office Suite, Google productivity tools, CSGold, EMS Reservation system, Datatel, CMS, and Campus Labs Engage, QuickBooks Support student office assistants' hiring, onboarding, and task management Process student payroll paperwork on a bi-weekly basis Manage inventory of general office supplies for the department Handle all key card access requests for the James & Stearns practice rooms on a daily basis Distribute and track key distribution for all student organization office spaces Assist in coordinating the annual Inter-term program to ensure that students are signed up for field trips, classes, and programs Business Management Maintain Student Engagement and Leadership budgets and supporting paperwork Act as liaison between the Associate Dean of Students for Equity and Engagement, Director, Associate Directors and Coordinator and other professional staff to the Controller's Office Reconcile reported expenditures and maintain professional accounting of executed charges through various forms (Purchasing Card, Purchase Orders, Invoicing, etc.) Work directly with vendors for payments on outstanding invoices Process student reimbursements through both the Student Engagement and Leadership and the Campus Activities Board co-sponsorship funding request Facilities Management Assist the Associate Director with maintaining the reservation system for Student Engagement and Leadership spaces Coordinate door access to several on-campus Student Engagement and Leadership locations Manage the building's vendor program Assist in the management of the Keefe Campus Center Check out keys to student office spaces Assist in coordinating the management and daily requests of Keefe Campus Center in collaboration with Facilities and Custodial Services Provide operational and programmatic support for student-led events and programs Qualifications: Associate's Degree An equivalent combination of education/experience in lieu of the minimum education and related experience Three years of related experience Proven administrative or accounting experience Knowledge of office management systems and procedures Excellent time management skills and ability to multitask and prioritize work Attention to detail and problem-solving skills Strong organizational and planning skills Demonstrated effectiveness in using administrative, organizational, and interpersonal skills Strong written, oral, and electronic communication skills Commitment to supporting a diverse student community Ability to work both independently and collaboratively with the campus community A broad understanding of working in a student-focused environment Successful completion of a pre-employment physical and lift test Successful completion of required reference and background checks Preferred Experience working on a college or university campus Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

What You'll Do Are you an experienced accounting professional with a passion for client service, analytical problem-solving, and working with dynamic, high-net-worth clients with experience in the investment space? At Cohen & Co, we put people first and foster a culture of collaboration, learning, and growth. As a Manager on our Family Office team, you'll lead engagements that support family office clients, including investment partnerships, trusts, and operating entities. This role offers the opportunity to serve as a trusted advisor, provide strategic accounting insight, and work directly with sophisticated clients who value excellence and precision. You'll manage day-to-day engagements, guide staff, and help drive process improvements while building the foundation for future leadership opportunities within the firm. Client Accounting & Advisory Manage client relationships and oversee accounting operations for family offices, investment partnerships, and related entities. Review and analyze monthly, quarterly, and annual financial statements in accordance with U.S. GAAP, tax basis, or cash basis accounting. Provide insights to clients beyond just historical reporting by drawing conclusions from financial data Lead complex close processes, including reconciliations, journal entries, and reporting for investment portfolios and operating entities. Provide insights into accounting for investment structures, capital allocations, and intercompany transactions. Collaborate with internal teams-including tax, assurance, and CFO advisory-to deliver integrated client solutions. Drive process improvements and technology adoption to enhance accuracy, efficiency, and client satisfaction across accounting systems and reporting workflows. Leadership & Team Development Supervise, coach, and develop associates and senior associates within the Family Office team. Manage project planning, staffing, and workflow to ensure timely, high-quality deliverables. Contribute to practice growth by mentoring team members, participating in business development efforts, and strengthening client relationships. Model strong communication, accountability, and professionalism in a fast-paced, client-facing environment. Strategic Initiatives & Process Innovation Evaluate and implement new technologies, tools, and approaches to streamline delivery and improve reporting efficiency for clients and the firm. Partner with internal teams to develop best practices, standardize procedures, and drive innovation across engagements. Analyze complex financial and operational data to provide actionable insights and recommendations for clients. Identify opportunities to enhance service delivery, improve client satisfaction, and support the growth of the Family Office practice. Who You Are Qualifications Bachelor's degree in accounting or related field required; Master's preferred. CPA license or active progress toward CPA eligibility strongly preferred. 4+ years of experience in public accounting, family office services, or a related industry role (Assistant Controller, Accounting Manager, etc.). Strong understanding of accounting principles and experience in or interest and willingness to learn accounting for investments Ability to navigate the accounting complexities of family office and investment focused clients Advanced analytical and problem-solving skills; ability to adapt to new challenges and manage multiple priorities. Excellent written and verbal communication skills with the ability to interact effectively with sophisticated clients. Proficiency with Excel and accounting systems such as QuickBooks Enterprise/Online or Sage Intacct. Strong technology mindset with experience in adopting new systems and tools. Preferred Experience Experience with investment reporting, process improvement, or forensic accounting initiatives. Prior experience managing technical or project-based teams. Prior experience in a consulting, advisory, or client-facing accounting role. Demonstrated ability to navigate fast-paced, changing environments with professionalism and composure. Locations Baltimore, MD or Cleveland OH preferred Denver, CO; Chicago, IL; Detroit or St. Clair Shores, MI; Akron, Youngstown, OH; Philadelphia or Pittsburgh, PA; Buffalo or New York City, NY; Milwaukee, WI Hybrid work environment Who We Are #LifeatCohen Sure, we like numbers. (But we'll never treat you like one.) At Cohen & Co our foundational principles offer insight into how we achieve an inclusive, growth-oriented culture that fuels the success of our firm, our clients and our people. In particular, we honor our foundational principle of “great people first” by: Championing the importance of diversity, equity and inclusion by embracing the unique stories, backgrounds, perspectives and ideas that come from our people; and Offering a comprehensive and competitive Total Rewards package, which allows each employee to use the benefits that best suits their needs. Our offerings go beyond standard options, including time off outside of your standard PTO to give back to the community, annual discretionary merit increases and bonuses, talent development resources to tap into growth opportunities, and so much more! Estimated Salary Range: $85,000-155,000* *Salaries offered to candidates are determined based on factors such as candidate's relevant skillset, experience, licensure, and certifications, as well as job responsibilities, geography, market considerations, and organizational needs. At Cohen & Co, we don't stop setting ourselves apart by offering competitive base compensation. As part of our 'great people first' foundational principle, our firm offers a comprehensive and competitive Total Rewards package that allows each employee to design a package that best suits their needs and goes beyond standard options, including time off outside of your standard PTO to recharge and give back to the community, annual discretionary merit increases and bonuses, talent development resources to tap into growth opportunities, and so much more! Learn More About Us! Discover our Passion, Purpose & Expertise Learn more about our Firm's culture Experienced Hire Opportunities We are an equal opportunity employer and value diversity of thought and background to build an inclusive and energized culture and better meet the needs of our clients. Agency recruiters may not submit unsolicited candidate information or resumes to any Cohen & Co employee without a recruiting services contract first being entered into with the Cohen & Co Talent Acquisition Team; see policy here. #LI-PROMO #LI-Hybrid

Summary: Seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office. The successful candidate will be responsible for managing administrative tasks, using a variety of software packages, ensuring smooth communication within the organization, and creating a positive and efficient work environment. Essential Functions: Oversee day-to-day administrative tasks, including handling incoming calls, managing correspondence, and organizing office resources. Complete billing for ACCES-VR, Business Services, OMH and Waiver Services as necessary. Assist with necessary reports for a variety of funders. Assist to data enter and process payroll for people supported. Order and manage office supplies and equipment. Hire and supervise administrative assistant. Collaborate with relevant departments to streamline processes and improve overall office efficiency. Complete meeting minutes as requested. Assist with coordinating DDP data entry and updating as needed. Assist with maintaining the Electronic Health Record. Coordinate communication between different departments to ensure smooth workflow. Facilitate effective communication by distributing relevant information to team members. Collaborate with IT support to ensure the functionality of office technology and equipment. Troubleshoot basic technical issues and coordinate IT-related tasks. Operate and maintain copiers and fax machines. Maintain confidentiality and HIPAA standards. Professionally serve as a resource to all Arc GLOW staff. Maintain petty cash funds as necessary. Conduct oneself in a manner consistent with the Agency Code of Conduct and Arc Brand Participate in corporate compliance and quality assurance requirements as needed. Other duties as assigned. Non-Essential Functions: Serve on committees as requested Load and unload buses as requested. Reporting Responsibilities: Sr Director of Day & Employment Services Supervisory Responsibilities: Administrative Assistant (s) as assigned. Knowledge, Skills and Abilities: Proven experience as an Office Manager or in a similar administrative role. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite and basic knowledge of office management software. Intermediate Outlook skills as evidenced by creating and sending messages, working with address books, handling, creating and using personal folders, scheduling appointments by checking other team member's calendars, working with meeting requests and managing tasks. Intermediate Microsoft Word skills as evidenced by the ability to produce business letters and tables and charts; as well as mail merge, creating forms and organizing electronic files. Intermediate Excel skills as evidenced by the ability to use workbooks, create formulas, insert and delete data, create and edit charts, filter and sort lists, and format data. Ability to maintain confidentiality and handle sensitive information. Physical Requirements: Standing, Sitting, Walking Occasionally required to stoop, kneel, crouch, push, pull and lift. Frequently required to reach. Occasionally required to lift, carry, push or pull up to 20 pounds; and 10 pounds frequently. Visual acuity is necessary to determine the accuracy, neatness and thoroughness of the work assigned; as well as view a computer terminal, extensive reading, preparing and analyzing data and figures. Working Conditions: This position typically operates in a professional office environment. Some flexibility in working hours may be required. Occasional travel to other work sites. May be required to cover administrative functions in other buildings for periods of time. Minimum Qualifications: High School Diploma with 3 years of experience in an office setting. Experience using Microsoft Office. Previous experience in office management or administration is highly desirable.

MISSION STATEMENT Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent. POSITION OVERVIEW The role of Admissions Intake provides alcoholism and substance abuse counseling services in approved work settings to conduct intakes and see clients individually in the Medication Assisted Treatment Program. The coordinator will complete a psychosocial intake assessment for clients. The position involves working closely with the front office support staff, the medical team as well as the clinicians. KEY FUNCTIONS Conduct substance abuse and mental health assessments, utilizing standardized assessment tools and best practice techniques i.e. MI, EBP etc. Complete phone screenings and determine client's suitability to complete a clinical assessment. Coordinate intakes and medical appointments as necessary. Knowledge of all applicable screening tools; i.e. PHQ 2&9, DAST, MAST, Modified Mini Screen, etc. Work with Finance Department to ensure billing for APG services. Work with Entitlement Department to ensure financial clearance. Process client ID Card/Photo. Complete a Comprehensive Psycho-Social Assessment for clients entering the Program. Complete timely reporting admissions and discharges on OASAS Client Data System PAS 44's and PAS 45's. Explain treatment service agreement include; program rules and regulations (orientation), policies and practices and obtains clients signatures. Serve as a backup in conducting monthly orientation groups that include all new admissions. Monitor and reconciles Census between Lighthouse/Central Registry and OASAS CDS. Pursue ongoing professional development relevant to the job position. Participate in clinical supervision regularly and interdisciplinary team meetings. Demonstrate understanding of appropriate use of treatment planning and clinical intervention. Provide education and information to the client about alcohol and drug abuse. Maintain and update referral services and resources that may be useful to our client population. Serve as a backup to conduct random toxicology testing for clients. Other related duties as required or directed by the Supervisor. REQUIREMENTS Associates Degree in Human Services. Bachelors preferred. 3+ years' work experience in OASAS licensed program. Valid unrestricted OASAS certification as a CASAC. Knowledge of the current LOCADTR 3.0. Knowledge of Lighthouse to check for dual enrollment. Must have specific training in chemical use, abuse and dependence specific to the services provided. Working knowledge of Electronic Health Record; i.e. Nextgen and Avatar. Obtain within six months of hire: Supporting Recovery with Medications Addictions Treatment (MAT) Obtain within thirty days of hire: Screening, Brief Intervention and Referral to Treatment CASAC Canon of Ethics (6 hours) Confidentiality related to 42CFR (3 Hours) Mandated reporter (2 hours) Excellent organizational, communication and time management skills. Ability to work on a strong team of professionals in a culturally diverse environment. Ability to multitask and to work and function under pressure. WHY JOIN US Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally. As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.

Summary: Seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office. The successful candidate will be responsible for managing administrative tasks, using a variety of software packages, ensuring smooth communication within the organization, and creating a positive and efficient work environment. Essential Functions: Oversee day-to-day administrative tasks, including handling incoming calls, managing correspondence, and organizing office resources. Complete billing for ACCES-VR, Business Services, OMH and Waiver Services as necessary. Assist with necessary reports for a variety of funders. Assist to data enter and process payroll for people supported. Order and manage office supplies and equipment. Hire and supervise administrative assistant. Collaborate with relevant departments to streamline processes and improve overall office efficiency. Complete meeting minutes as requested. Assist with coordinating DDP data entry and updating as needed. Assist with maintaining the Electronic Health Record. Coordinate communication between different departments to ensure smooth workflow. Facilitate effective communication by distributing relevant information to team members. Collaborate with IT support to ensure the functionality of office technology and equipment. Troubleshoot basic technical issues and coordinate IT-related tasks. Operate and maintain copiers and fax machines. Maintain confidentiality and HIPAA standards. Professionally serve as a resource to all Arc GLOW staff. Maintain petty cash funds as necessary. Conduct oneself in a manner consistent with the Agency Code of Conduct and Arc Brand Participate in corporate compliance and quality assurance requirements as needed. Other duties as assigned. Non-Essential Functions: Serve on committees as requested Load and unload buses as requested. Reporting Responsibilities: Sr Director of Day & Employment Services Supervisory Responsibilities: Administrative Assistant (s) as assigned. Knowledge, Skills and Abilities: Proven experience as an Office Manager or in a similar administrative role. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite and basic knowledge of office management software. Intermediate Outlook skills as evidenced by creating and sending messages, working with address books, handling, creating and using personal folders, scheduling appointments by checking other team member's calendars, working with meeting requests and managing tasks. Intermediate Microsoft Word skills as evidenced by the ability to produce business letters and tables and charts; as well as mail merge, creating forms and organizing electronic files. Intermediate Excel skills as evidenced by the ability to use workbooks, create formulas, insert and delete data, create and edit charts, filter and sort lists, and format data. Ability to maintain confidentiality and handle sensitive information. Physical Requirements: Standing, Sitting, Walking Occasionally required to stoop, kneel, crouch, push, pull and lift. Frequently required to reach. Occasionally required to lift, carry, push or pull up to 20 pounds; and 10 pounds frequently. Visual acuity is necessary to determine the accuracy, neatness and thoroughness of the work assigned; as well as view a computer terminal, extensive reading, preparing and analyzing data and figures. Working Conditions: This position typically operates in a professional office environment. Some flexibility in working hours may be required. Occasional travel to other work sites. May be required to cover administrative functions in other buildings for periods of time. Minimum Qualifications: High School Diploma with 3 years of experience in an office setting. Experience using Microsoft Office. Previous experience in office management or administration is highly desirable.

Description: Office managers are role models who exemplify our organization's core values. They lead and develop their team to achieve performance goals while providing outstanding, personalized service to our customers. Office Managers follow our bank philosophy of positive energy, positive outcomes. Below is a list of essential functions of this position. Additional responsibilities may be assigned in the position. KEY RESPONSIBILITIES Oversee all daily operations and branch activities, ensuring efficient workflow, exceptional customer service, compliance with policies, and achievement of branch goals through effective coaching, supervision, and employee development. Develop new business relationships and expand the commercial loan and deposit portfolio through proactive outreach, networking, and strategic partnerships with local businesses, municipalities and professionals. Manage a retail and commercial lending portfolio; analyze financial statements, assess risk, monitor loan performance, and ensure documentation and covenant compliance. Serve as the lead relationship manager for commercial clients; build long-term partnerships and represent the bank at community and business events to strengthen brand presence. Work closely with internal partners and product specialists to deliver comprehensive solutions that meet the financial needs of commercial clients. ATTITUDES Builds positive relationships with internal and external clients by valuing other's feelings and rights in both words and actions, and embracing other's unique beliefs, backgrounds, and perspectives by demonstrating: Respect- Treat colleagues, clients and community members with dignity and f fairness. Maintain courteous interactions even during challenging situations. Client Focus- Prioritize customer needs and delivering exceptional service. Ensure clients receive timely and personalized support. Inclusion- Fostering a diverse and inclusive work environment where all clients and employees feel valued and heard. BEHAVIORS Demonstrates strong business ethics and honest behaviors and the ability to positively influence and work with others to achieve excellent results by demonstrating: Leadership- Guide, motivate, and develop team members while driving the branch's strategic goals. Lead by example, set clear goals, empower staff and maintain the vision that aligns with the bank's mission. Integrity-Uphold ethical standards and honesty in all actions and decisions. Collaboration-Work closely and effectively with different departments and branches to achieve collective goals, share insights, and solve problems. Volunteerism- Engage in community outreach and corporate social initiatives COMPETENCIES Reflects skill, good judgement, positive conduct, and personal responsibility for assigned areas. Seeks to implement and leverage services and technologies that create efficiencies by demonstrating: Accountability-Hold yourself and others accountable for meeting performance targets, complying with regulations, and upholding company policies. Innovation- Stay updated with industry trends, adopt new technologies and processes, foster a culture of creativity. Find ways to improve efficiency and enhance customer experience. Professionalism- Maintain high standards of conduct, appearance, and communication. Handle all customer interactions, employee relations and business challenges with poise and competence. SUPERVISORY RESPONSIBILITIES (if applicable) Supervisor drives strategic success from encouraging transparency, maintaining a focus on shared organizational goals, and making time for professional development. Supervisors are expected to hold regular one-on-ones with direct reports to provide them with an invaluable chance to align goals, offer guidance, and foster growth within their teams. POSITION LEVEL(S) EXPECTATIONS (if applicable) Commercial Office Manager Officer- Proactively prospects and grows Business Banking relationships through outreach and call preparation by gathering all appropriate information needed. Maintains a strong pipeline of prospects through proactive business calling. Ask questions to understand the needs/goals of the business to make appropriate recommendations while looking for opportunities to bring in partners to help strengthen the business's relationship with the bank. Independently processes all Business Banking loan requests up to $250,000. Builds the bank's presence in the community. Commercial Office Manager, AVP- Including the above plus has the capacity to review and understand financial statements, providing an appropriate analysis of business performance. Develops and grows a portfolio of small to mid-size commercial clients. Serve as a community leader and key contact for strategic business partnerships. Commercial Office Manager, VP- Including the above and focuses on long-term strategy, financial performance, and risk management. Acts as a mentor and resource to Officer and AVP managers within the division. SEEKS PROFESSIONAL DEVELOPMENT OPPORTUNITIES Actively participate in expanding skill sets and career paths by attending training programs, workshops, certifications, and educational resources relevant to the role. Set stretch assignments and cross functional opportunities that foster growth and learning. Requirements: QUALIFICATIONS, EDUCATION, & EXPERIENCE To perform this position successfully, an individual must be able to perform each essential position requirement satisfactorily and a skills inventory is listed below. A high school diploma or general education degree (GED) is required, with 2 years related experience and secondary education preferred. Successful completion of required background checks is required. LANGUAGE SKILLS: Ability to read, comprehend, and interpret documents. Possesses professional communication and interpersonal skills to write and speak effectively both one-on-one and before groups of clients or employees of the organization. Ability to communicate to clients directly and effectively. TECHNOLOGY SKILLS: Ability to utilize telephone systems and possess good digital literacy including email, internet and intranet use. Prior experience or the ability to learn core transaction system, debit card system, statement processing system, cash advance machines and any other computer programs pertinent to performing job duties. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve challenging problems involving several variables in a standardized situation. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. This position operates in a professional office environment with considerable time spent at a desk using office equipment such as computers, phones, and printers. Noise level is moderate with constant communication and interactions with others. May be required to lift 25 pounds in weight. Ability to travel on occasion to all market areas and attend seminars or training sessions offsite. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. DISCLAIMER: This job description is not an exclusive list of responsibilities and duties. They may change at any time without notice. BENEFITS Medical, Dental, Vision & Life Insurance 401K with company match Paid Time Off & Recognized Holidays Leave policies Voluntary Benefit Options (Life, Accident, Critical Illness, Hospital Indemnity & Pet) Employee Assistance Program Employee Health & Wellness Program Special Loan and Deposit Rates Gradifi Student Loan Paydown Plan Rewards & Recognition Programs and much more! Eligibility requirements apply. BankOnBuffalo is an equal opportunity employer and all applicants are considered based on qualifications without regard to sex, race, color, ancestry, religious creed, national origin, sexual orientation, gender identity, physical disability, mental disability, age, marital status, disabled veteran or Vietnam era veteran status. CNB Financial Corporation is an Affirmative Action Employer and is committed to fostering, cultivating and preserving a culture of diversity and inclusion. ****************************************************************************************************************