Office manager/administrative assistant jobs in Clarksville, TN

Office Manager - Dream Dental Goodlettsville, Tennessee Dream Dental is looking for a strong, experienced, and people-focused Office Manager to lead our front office team. We're an established, high-volume practice with a large and loyal patient base, and we're seeking a leader who can ensure smooth operations, support team growth, and help maintain the exceptional patient experience we're known for. What We Offer: 4 days in office, 1 day admin Full comprehensive benefits package Supportive, collaborative team culture Modern practice using Open Dental Large, steady patient base Generous commission structure Requirements: Management experience in a dental office required Strong leadership, coaching, and team-building skills Experience with treatment plan presentation and financial discussions Knowledge of dental insurance, scheduling, and front office workflows High level of professionalism, reliability, and problem-solving ability Strong communication and organizational skills Key Responsibilities: Oversee daily front office operations to ensure efficiency and exceptional patient service Lead, train, motivate, and support front office team members Present treatment plans and discuss financial options confidently with patients Collaborate with clinical providers to maintain smooth patient flow Manage schedules, patient communication, and office systems in Open Dental Monitor practice performance metrics and ensure goals are met Handle escalated patient concerns with empathy and professionalism If you're an experienced dental leader who thrives in a fast-paced environment and loves delivering outstanding patient care through great systems and great people, we'd love to speak with you! Apply today and grow your leadership career with Dream Dental in Goodlettsville! #indeedwavedp

Assistant Office Manager The Assistant Office Manager I works closely with the Office Manager on overall operations and management of the bank office. This position develops team members to deliver an exceptional customer experience while complying with regulations, policies, and procedures. The Assistant Office Manager I assists in attaining internal performance objectives for office volume, sales and service goals and internal audit rating. This position utilizes sales and service strategies to retain existing relationships and enable growth of new relationships. The Assistant Office Manager I reports to the Office Manager and provides excellent service and support to team members and customers while demonstrating the Company's values and supporting the mission. JOB DUTIES AND RESPONSIBILITIES: Work with the Office Manager on overall operations and management of the bank office Assume responsibility for the bank office in the absence of the Office Manager Responsible for maintaining deposit operations and compliance with regulations, policies and procedures Serve as point of contact for team members regarding deposit products, deposit software, regulations, policies and procedures for consumer and business deposit accounts Perform Customer Service Representative and Personal Banker duties based on staffing and customer demand Assist customers in use of online banking and mobile applications utilizing various electronic delivery channels Assist in attaining internal performance objectives for office volume, sales and service goals and internal audit rating Create and lead office sales and service efforts in order to reach performance goals. Coach and counsel sales efforts of team members. Develop team members to deliver an exceptional customer experience while complying with regulations, policies, and procedures Conduct performance appraisals for deposit team members providing feedback and coaching as needed Facilitate resolution of deposit, including red flag, exceptions for the bank office Assist team members with complex or escalated customer issues or concerns Utilize sales and service strategies to retain existing relationships and enable growth of new relationships. Actively participates in follow-up strategies. Collaborate with Office Manager to conduct retention and business development calls on existing and potential new clients Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional associations Adhere to compliance with all federal bank regulations and laws, including those for consumer protection and the Bank Secrecy Act/Anti-Money Laundering Program Attend training as requested Participate in outside community activities as required Perform other duties as assigned REQUIRED QUALIFICATIONS: High School diploma or GED 1 year of retail banking experience preferred 1 year of management or supervisory experience preferred Proficiency in Microsoft Office Suite and other standard software applications Ability to serve a heavy workflow of customers in a courteous and professional manner Ability to build relationships with customers and internal teammates Basic organization and time management skills Ability to develop and maintain knowledge of Bank products, services, policies, procedures, and systems Maintain a professional demeanor at all times Ability to work on multiple projects simultaneously while accomplishing daily tasks Effective verbal and written communication skills Excellent interpersonal skills Critical thinking and problem-solving skills High standards for integrity, honesty, professionalism, and work ethic Commitment to service excellence Ability to work independently while demonstrating excellent organization and follow through Demonstrate flexible and efficient time management and ability to prioritize workload Ability and willingness to work with purpose and a strong sense of urgency Self-motivated, positive, and enthusiastic Self-starter with a strong desire to exceed expectations and capable of supporting a team Maintain confidentiality discretion Ability to effectively work in collaboration with others to achieve business objectives Ability to work Saturdays on a rotating basis Participation in community events and in school banking program are required, as are public speaking, working extended hours as needed Willing to grow and be challenged

Job Description SeekOne Roofing is searching for a full-time Personal Executive Assistant to the Owners! Here you're not just part of a company; you're part of a people-first mission. Rooted in purpose, growth, and service, we're proud to make a positive impact in our Brentwood, TN community and throughout Nashville, TN and Huntsville, AL. We know our people are the heart of our success, so we show it through competitive pay, strong benefits, and an uplifting culture where you can thrive. Apply today and unlock your potential! WHY YOU SHOULD JOIN US $50,000-$60,000 per year, based on experience Paid training to set you up for success PTO and flexible schedules for balance Weekly mentorship and personal development opportunities A supportive, faith-driven team culture Access to industry-leading CRM and tools Advancement opportunities with a fast-growing company Consistent Monday-Friday schedule, with occasional weekends as needed ALL ABOUT SEEKONE ROOFING We're guided by the values of BLESSED, FOCUSED, and COMMITTED. We provide top-tier residential and commercial roofing solutions while constantly improving our tools and techniques. Our dedication to excellence has earned us the GAF badge and the CertainTeed Five Star badge-symbols of the trust we've built with our customers. Here, you're not just joining a team; you're joining a family that invests in your growth and celebrates your success. ARE YOU THE PERSONAL EXECUTIVE ASSISTANT OUR OWNERS NEED? 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals WHAT VITAL ASSISTANCE DO YOU PROVIDE AS OUR PERSONAL EXECUTIVE ASSISTANT? As a Personal Executive Assistant to the Owners, you play a direct and vital role in supporting company leadership while keeping operations running smoothly. You manage the owners' calendars, schedule and coordinate meetings, and track follow-up actions to keep projects moving forward. You act as a trusted liaison-communicating on behalf of the owners with staff, clients, and external partners-ensuring communication flows seamlessly. You'll also arrange travel, handle correspondence, and support events, while contributing to special projects that reflect the owners' vision for efficiency and growth. Every day, you bring focus, organization, and a people-first approach as you work side by side with our owners to help lead the company forward. ADVANCE YOUR ADMINISTRATIVE CAREER TODAY! If you're ready to put your executive-level administrative skills to work directly alongside the owners in a place that values people first, we'd love to meet you. Applying is quick and easy-our process takes less than 3 minutes. Take the next step and join a team where you can grow, make an impact, and thrive! Job Posted by ApplicantPro

Pleasant View Learning Center in Pleasant View, TN is looking for one office manager. Our ideal candidate is self-driven, ambitious, and hard-working. Split shift: 6:00 AM-8:30 AM and 2:00 PM-6:00 PM. Monday- Friday. Benefits No nights or weekends Holidays off Paid Vacation Employee Discount Team Retreat Responsibilities Coordinate and schedule meetings and appointments Maintain a positive and efficient working environment Greet and assist guests Qualifications Preferred experience in a managerial role Exceptional organizational skills with the ability to delegate effectively Great written and verbal communication skills High attention to detail Familiarity with computer systems We are looking forward to hearing from you.

Job Description Vitality Living is seeking an Executive Assistant/Office Manager for our Support Office located in Brentwood, TN! The Executive Assistant/Office Manager is responsible for providing support for the executive team, managing operational needs for 32 senior living communities, and leading special projects. This position also leads the office management functions. In addition, the Executive Assistant/Office Manager directly supervises the front office reception staff as well as contingent labor as needed. This role acts as a trusted advisor, project leader, and operational coordinator to ensure the executive's priorities are executed smoothly and aligned with organizational goals. As the Executive Assistant/Office Manager, you will: Lead office management functions for the support office, such as maintaining office equipment and related maintenance, office supplies, coordinating workplace setup for new team members, etc. Manage relationships with the office leasing company, manage work orders and maintenance activities for the support office, and coordinate special requests as needed. Manage special projects that support community operations or other organizational needs. Plan and execute all aspects of large-scale meetings such as the quarterly regional meetings, annual Gala, etc., by researching and selecting venue, creating and managing budgets, securing vendor sponsorships where applicable, managing travel and accommodations as needed, negotiating group rates, identifying outside entertainment, etc. Manage resident and family feedback platforms, maintain tracking data related to feedback, disseminate as appropriate, and ensure timely follow-up from the communities or regional leadership. Serve as liaison with third-party IT vendor to manage infrastructure, community cell phone contracts, equipment orders, etc. in order to ensure continuity of business at all times Oversee management of executive travel, calendars, expense reporting, and credit card activity for the executive team, including submitting expenses, tracking receipts, coding expenses, etc. Other duties as needed. Qualifications: Education & Experience A minimum of an Associate's degree in Business, Healthcare Management, or a related field. Minimum of 3 years of relevant experience in a corporate office setting. Proven experience supporting senior executives and leading cross-functional initiatives. Skills & Competencies Exceptional written and verbal communication skills. Strong analytical, strategic thinking, and problem-solving abilities. Excellent organizational and project-management skills with the ability to prioritize multiple initiatives. Ability to influence and collaborate across all levels without formal authority. High emotional intelligence, professionalism, and sound judgment. Strong relationship-building and stakeholder-management capabilities. Personal Attributes Proactive, resourceful, and able to drive solutions independently. Highly reliable, detail-oriented, and adaptable in fast-moving environments. Comfortable navigating ambiguity and creating clarity for others. Demonstrated discretion and ability to handle confidential information. Benefits include: Medical Plan Dental Plan Vision Plan 401K PTO Company Profit Sharing Bonus Ready to make a difference and help drive the organization forward? Step into a role where your support truly matters. Apply today for immediate consideration! Vitality Living is an equal opportunity employer where you can Be You, Be Vibrant, and Belong.

Exciting opportunity to be part of a International Tour Operator specializing in Catholic Pilgrimages. 206 Tours, a leading Tour Operator with over 39 years of experience, is seeking an Operations Assistant to join our team. This is an in-office position. The ideal candidate must possess strong computer skills, excellent organizational abilities, and have a passion for providing exceptional customer service! Responsibilities: Handle daily data entry tasks, including processing reservations and communicating with clients, organizations, travel agents, priests, churches, and more. Respond promptly to customer inquiries through various channels such as phone calls, online chat system, emails, social media, while always ensuring excellent customer service. Reconfirm tour and travel arrangements with operators worldwide and airlines to ensure seamless operations. Support the sales team with administrative tasks to enhance the overall efficiency of day-to-day operations. Requirements: Minimum of 5 years professional experience Strong computer skills and proficiency in data entry. Exceptional organizational abilities to manage and prioritize multiple tasks effectively. Excellent communication skills to engage with clients and stakeholders professionally. Attention to detail and accuracy to ensure error-free data entry and customer communication. Previous experience in the travel or hospitality industries or related fields is a plus but not mandatory. Previous experience with GDS systems preferred, but not mandatory. Benefits: Competitive compensation package, reflecting your skills and dedication. Growth opportunities in a company that has been successfully operating for 39 years. A supportive and appreciative work environment where your contributions are recognized. Health Insurance, Dental Insurance, and SIMPLE IRA match opportunities Potential for occasional travel opportunities. Please note: This position is an in-office role, and applicants must live within a reasonable commuting distance of our office location. Remote positions are not available. This role requires flexibility to ensure team goals are met, including occasional work outside standard hours. Initiative and ownership are core to success and directly impact performance evaluation. Ready to embark on a fulfilling journey with 206 Tours? Take the first step and submit your application today! For more information about our company, please visit ***************** We look forward to welcoming you to the 206 Tours family!

Vitality Living is seeking an Executive Assistant/Office Manager for our Support Office located in Brentwood, TN! The Executive Assistant/Office Manager is responsible for providing support for the executive team, managing operational needs for 32 senior living communities, and leading special projects. This position also leads the office management functions. In addition, the Executive Assistant/Office Manager directly supervises the front office reception staff as well as contingent labor as needed. This role acts as a trusted advisor, project leader, and operational coordinator to ensure the executive's priorities are executed smoothly and aligned with organizational goals. As the Executive Assistant/Office Manager, you will: * Lead office management functions for the support office, such as maintaining office equipment and related maintenance, office supplies, coordinating workplace setup for new team members, etc. * Manage relationships with the office leasing company, manage work orders and maintenance activities for the support office, and coordinate special requests as needed. * Manage special projects that support community operations or other organizational needs. * Plan and execute all aspects of large-scale meetings such as the quarterly regional meetings, annual Gala, etc., by researching and selecting venue, creating and managing budgets, securing vendor sponsorships where applicable, managing travel and accommodations as needed, negotiating group rates, identifying outside entertainment, etc. * Manage resident and family feedback platforms, maintain tracking data related to feedback, disseminate as appropriate, and ensure timely follow-up from the communities or regional leadership. * Serve as liaison with third-party IT vendor to manage infrastructure, community cell phone contracts, equipment orders, etc. in order to ensure continuity of business at all times * Oversee management of executive travel, calendars, expense reporting, and credit card activity for the executive team, including submitting expenses, tracking receipts, coding expenses, etc. * Other duties as needed. Qualifications: Education & Experience * A minimum of an Associate's degree in Business, Healthcare Management, or a related field. * Minimum of 3 years of relevant experience in a corporate office setting. * Proven experience supporting senior executives and leading cross-functional initiatives. Skills & Competencies * Exceptional written and verbal communication skills. * Strong analytical, strategic thinking, and problem-solving abilities. * Excellent organizational and project-management skills with the ability to prioritize multiple initiatives. * Ability to influence and collaborate across all levels without formal authority. * High emotional intelligence, professionalism, and sound judgment. * Strong relationship-building and stakeholder-management capabilities. Personal Attributes * Proactive, resourceful, and able to drive solutions independently. * Highly reliable, detail-oriented, and adaptable in fast-moving environments. * Comfortable navigating ambiguity and creating clarity for others. * Demonstrated discretion and ability to handle confidential information. Benefits include: * Medical Plan * Dental Plan * Vision Plan * 401K * PTO * Company Profit Sharing Bonus Ready to make a difference and help drive the organization forward? Step into a role where your support truly matters. Apply today for immediate consideration! Vitality Living is an equal opportunity employer where you can Be You, Be Vibrant, and Belong.

The Executive Assistant is directly responsible for providing administrative support to assigned senior management team member(s). · Maintains executive management team members' calendars and schedules · Prepares and issues communication pieces on behalf of executive management team members · Assists with preparation of PowerPoint presentations · Schedules travel arrangements · Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures · Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings · Prepares and records expense reports for executive management team members on a timely basis · Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained · Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed · Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned · Provides additional administrative support to others or with other tasks as assigned · Files as needed · Provides back up relief to the Receptionist as needed · Other duties as required and assigned Requirements: · High school diploma or GED (General Education Diploma) equivalency · At least three years experience supporting executive leadership in an administrative capacity · PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint · Excellent written and verbal communication skills and organizational skills · Ability to type 65 WPM · Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to sit, reach with hands and arms, and talk or hear. The employee is required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. The employee is regularly exposed to ambient lighting and temperate climate conditions. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Job Duties as documented in this job description are considered “Essential Functions” and have been created by the standards of the Equal Employment Opportunity Commission (EEOC). The standards of the Americans with Disabilities Act (1990) require that employees be able to perform “Essential Functions” of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the “Essential Functions”.

We are hiring for: Business Office Manager/Human Resources Type: Regular If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services! Ensures all administrative, accounting, certain people supported related, and purchasing functions are handled in an efficient, accurate, and timely manner for one or two business locations and are in accordance with company policies and procedures. Assists the Administrator in the analysis of the unit's financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. Works closely with the Administrator on the financial feasibility of development projects. Coordinates closely with department heads to establish and monitor systems that provide people supported or employee information. Leads and directs the works of others. Job Responsibilities The Business Office Manager, is responsible for assisting the Administrator in the analysis of the unit's financial performance, through the development, processing, and analysis of performance reports, preparation of budgets and ensuing analysis of monthly financial reports. Additional responsibilities of the Business Office Manager include: Coordinating closely with department heads to establish and monitor systems that provide service user or employee information Maintaining medical records filing and maintenance, filing medical records daily, following required format, maintaining appropriate filing, storage, and security of medical records and Protected Health Information Completing data entry of consumer information (e.g., admissions, discharges, medical record updates, data entry, etc.), ensuring billing protocols are followed per required timeframes Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed Ensuring daily deposits are completed, overseeing petty cash funds, preparing and maintaining petty cash documentation, maintaining security of agency credit card, distributing monthly pay stubs and accounts payable checks Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions Recruiting, interviewing and making recommendations for hiring of candidates, maintaining and reviewing local personnel files Supervisory responsibilities include directly supervising maintenance, secretary/receptionist staff including interviewing, making recommendations for hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating, disciplining and promoting team performance; addressing complaints and resolving problems Requirements Successful candidates of the Business Office Manager role are able to lead a team to achieve multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively. Additional requirements of the Business Office Manager role include: Bachelor's degree in Accounting, Finance, Economics, Business or related field 5 years of supervision and business operations experience Experience in a management role preferred Valid Driver's license and automotive insurance Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook Excellent verbal, written and interpersonal communication skills Pre-employment screening: Complete criminal background Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities) Drug testing Education verification and other credentialing based on position requirements. Proof of employment history or references (if required) Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals. We offer the following benefits to employees: Payactiv: early access to the money you've earned from hours you've already worked, before payday! Employee perks and discount program: to help you save money! Paid Time Off (full-time employees only) Health/Insurance (full-time employees only) 401(k) retirement savings program Wellbeing Programs: Physical, Emotional and Financial Chronic Disease management programs for hypertension and diabetes (for qualifying employees) Training: Free CPR, first aid, and job-specific training opportunities *contract/contingent workers and interns do not qualify for any of the above benefits EEO Statement RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center. About RHA: At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes. For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey. If you are ready to make a difference in the lives of people we serve and support apply to join the team today.

Job Description Are we the road to your future? We are currently searching for an experienced Engineering Office Manager to support our West Gulf region located in Brentwood, TN. This position is responsible for complex engineering design tasks as well as marketing, business development, and client contact. To be considered for this position, applicants must have, at minimum, a Registered Professional Engineer (PE) in Tennessee and 15 years of engineering design experience. What you'll be doing: Principal in Charge for all aspects of our Brentwood, TN office (marketing and operations) Serves as the senior level engineering technical expert, responsible for roadway design for our Tennessee locations Developing Teams for project pursuits; working with marketing staff to develop proposals; attend presentations and interviews Coordinating with subconsultants Supervising, developing, and growing staff Manage transportation projects to meet financial and technical requirements Leading in the development of project designs and directing junior engineers, designers, and CADD technicians to successfully execute and deliver project work, while implementing client focused strategies Applying established and well-defined engineering techniques, procedures, policies, or standards Active in Business Development; marketing and client relations Understands and adheres to assigned phase and task schedules and budgets to ensure timely and cost-effective completion of project Adheres to company standards for quality assurance and quality control as defined in the quality manual Coordinate with other Volkert Office Managers to work share Prepare and deliver technical presentations Additional activities include managing the design and delivery of projects profitably while being actively involved in design issues and troubleshooting What you need to have: B.S. or M.S. in Civil engineering from ABET accredited engineering program Licensed Tennessee P.E. 10+ years of progressive transportation/roadway experience 5+ years of experience in management of engineering and support staff Possess a strong understanding of project management The ability to manage AND assist in the production of design deliverables Experience working with TDOT Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role Valid driver's license A satisfactory motor vehicle report (MVR) Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .” - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-SD1 #Tennessee

About Us. We are a Behavioral Health group specializing in substance use disorder and co-occurring issues. Our facility strives to provide the highest quality of care, using evidence-based treatment, medical staff, and licensed therapists. Our mission is to help those that are struggling with the tools to recover, regain control and live healthy, happy lives without the burden of substance abuse. Our ideal candidate is experienced within the healthcare industry and has previous experience as an office manager within the healthcare industry. Join Us We are currently looking for an office manager with excellent organization skill and a personable disposition to keep them thriving. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. Youll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organizational efficiency, you will nurture the pleasant and exciting work environment our people love. Benefits In addition to competitive pay, we offer quality health insurance, dental and vision, paid time off, and more. We believe in the growth and success of our team to support our mission of helping our clients. Requirements Bachelors Degree (Preferred) Management Experience (Required) Substance Use Experience (preferred) Responsibilities Supports company operations by maintaining office systems and supervising staff. Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Maintains office staff by recruiting, selecting, orienting, and training employees. Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results. Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions. Contributes to team effort by accomplishing related results as needed Perform other duties as assigned Pay: $20-$30/hr Job Type: Onsite, Full -Time Location: Brentwood, TN Apply Today!

The position will start off remote then transition to in office once our corporate office is open in Hendersonville, TN. Firefighters First Federal Credit Union has proudly been serving the firefighter community since 1935. We have built trusting relationships within the fire family as the nation's largest exclusive firefighter credit union. Our commitment to providing our members with exceptional financial products and services, along with our legendary service, has allowed us to grow our membership nationally. Join a team that values its employees, invests in professional growth, and makes an impact in the firefighter community. Currently, we have an immediate opening for a Executive Administrative Assistant to join our team! The Executive Administrative Assistant is responsible for the overall operations and effectiveness of the Senior Management team. As the main point of contact, the assistant will work and communicate effectively with all internal and external contacts. The assistant handles a large volume of administrative duties including scheduling meetings, answering calls, preparing correspondence, completing their expense reports, and completing other administrative tasks. Primary Responsibilities: Ensuring the overall operations and effectiveness of the Senior Management team by acting as the first point of contact and functions as a “gatekeeper.” Overseeing the Senior Management team's task list by working with departments to ensure projects and assignments are on track, prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures. Planning, coordinating, and managing the Senior Management team's schedule and travel plans. Providing administrative support as needed which includes corresponding with stakeholders, preparing correspondence, memoranda & reports, and performing other duties to support the organization. Managing special projects and assignments, including those of a sensitive or confidential nature. Performing other administrative duties including but not limited to answering incoming calls, opening incoming mail and completing their expense reports. Basic Qualifications: Requirements: High School Diploma Minimum of 2 years of experience as an assistant to C-Level Executives. Experience scheduling meetings and travel, planning events, and preparing associated expense reports. Firefighters First Federal Credit Union is an Equal Employment Opportunity employer. We do not discriminate based upon race, color, religion, age, gender, marital status, physical or mental disability, medical condition, pregnancy, sexual orientation, gender identity or expression, national origin, veteran status, genetic information, or any other status protected under federal, state, or local law. Firefighters First Federal Credit Union is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at ***********************.

Executive Admin Assistant Who We Are: GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities. Your role on the team: (job description) * Maintains executive management team members' calendars and schedules * Prepares and issues communication pieces on behalf of executive management team members * Assists with preparation of PowerPoint presentations * Schedules travel arrangements * Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures * Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings * Prepares and records expense reports for executive management team members on a timely basis * Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained * Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed * Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned * Provides additional administrative support to others or with other tasks as assigned * Files as needed * Provides back up relief to the Receptionist as needed What you need: (requirements) * Minimum 2-3 years experience supporting executive leadership in an administrative capacity * PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint Bonus if you have: (Preferred requirements) * Excellent written and verbal communication skills and organizational skills • Ability to type 65 WPM * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual * High attention to detail * Ability to anticipate needs * High sense of urgency What you gain from joining our team: (benefits) * Access wages early with the Rain financial wellness app. * Free telemedical access to doctors and therapists through FirstStop Health available first day of employment! * Health, dental, and vision insurance after 30 days of employment * 401k match * Paid maternity and paternity leave * Access to career development, employee resource groups, and mentorship programs * Employee discounts * Access to employee perks like fitness class discounts and free access to a relaxation and meditation app * Free financial wellness programs * Daycare discount program * Opportunities to volunteer and give back to your community * + more! Join our Team! * Visit our website at workat GEODIS.com and chat with our virtual recruiter, Sophie, to fast-track your way to an interview. OR * Text DELIVER to 88300 to Apply1

Job DescriptionDescription: Brentwood Pediatric Dentistry is looking for a Assistant Office Manager to be the friendly face that welcomes families into our practice and supports them throughout their visit. If you are compassionate, detail-oriented, and love making kids smile, this could be the perfect opportunity for you! Website: Brentwood Pediatric! Why Join Us? Work alongside a caring, collaborative team that values respect, kindness, and teamwork. Enjoy a fun, upbeat atmosphere where your contributions are appreciated and celebrated. Gain experience in a dynamic pediatric dental practice with opportunities to learn and grow. Receive a competitive pay package and access to benefits. Work in a beautiful, well-equipped office designed for both efficiency and comfort. Job Duties/Responsibilities: Greet patients and families with a welcoming attitude Manage scheduling, check-in, and check-out processes Answer phone calls and assist with patient inquiries Verify insurance and collect co-pays Maintain patient records and coordinate follow-up care Perform other duties and responsibilities as assigned by management Qualifications: Prior experience in a dental or medical front office preferred Excellent communication and customer service skills Organized, detail-oriented, and able to multitask in a fast-paced environment A team player with a positive attitude Passion for working with children and creating a family-friendly experience Comprehensive Benefits Package: Medical, Dental, Vision, and 401(k) Paid holidays Paid time off Join our team and be part of a practice dedicated to excellence in Pediatric care. If you're ready to take your career to the next level, apply today! Requirements:

Our Premier client is looking for a Front Office Manager for a LUXURY Hotel onsite in Charleston, SC. The person applying to this position MUST have Four or Five Star and/or Four-Five Diamond hotel experience. FORBES CUSTOMER EXPERIENCE (no exceptions). The Front Office Manager is a key leader within the Rooms Division, responsible for ensuring seamless and elevated guest experiences across Guest Services, Front Desk, Concierge, and Rooms Control. This position champions operational excellence, Forbes Five-Star standards, and an inspired service culture reflective of this hotel's legacy and ambition. Reporting to the Director of Front Office, the Front Office Manager leads by example, cultivates top-tier talent, and brings a strategic mindset to daily operations. They serve as ambassadors of the brand - embodying empathy, professionalism, and presence. While no job description can provide a comprehensive list of all duties, the following outlines the major responsibilities for the position. Duties/Responsibilities: Demonstrates proactive ownership of the Front Office operation as a department head. Maintains consistent communication by monitoring and responding to emails and messages in a timely manner. Provides direction and follow-through on matters without reliance on continuous oversight. Balances professional responsibilities with personal well-being, while recognizing the nature of the role requires ongoing engagement beyond scheduled shifts. Represent the property and the management by projecting a positive hotel image through excellent communication, efficient problem solving, and taking responsibility of guest needs. Lead and mentor Front Office team members through daily operations, with a focus on coaching, performance development, and cultivating leadership from within. Spearhead upsells, audits, creation of Standard Operating Procedures based on needs. Ensure execution of Forbes Five-Star service through daily audits, training, and implementation of best practices and SOPs. Partner closely with Housekeeping, Revenue, Spa, Transportation, and other departments to ensure a collaborative, guest-focused operation. Proactively manage daily arrivals, departures, special occasions, and VIP programming. Oversee rooms control and billing accuracy to ensure a seamless guest journey. Represent Director of Front Office/Assistant Director of Front Office in their absence. Ensure brand standards are not only met - but exceeded - at every touchpoint. Required Skills/Abilities: Exceptional communication skills - both verbal and written - with a talent for gracious guest recovery and conflict resolution. Must be proficient in Windows, Word, Excel, PowerPoint. INFOR HMS knowledge is preferred. Education and Experience: A 4-year degree or equivalent in hospitality or related studies. Minimum of 2 years' experience in a luxury or Forbes-rated property with a progressive track record of leadership in Front Office operations. Benefits: Enjoy free meals in our colleagues' café Paid Time Off based on hours worked, up to 16 days in your first year 8 Paid Public Holidays Up to 4.5% Company Match - Retirement Savings Plan after one year of service Medical, Dental, Vision Insurance Flexible Spending Account Health Savings Account Colleague Commuter Benefit Hotel discounts at Spa & Dining Outlets Friends & Family Hotel Room Discounts

. POSITION RESPONSIBILITIES: Responsible for the smooth and efficient day-to-day operation of the medical office and staff. Acts as a liaison between medical staff, patients, and practice manager. Responsible for monthly staff meetings, and keeping practice manager up to speed on daily happenings within the office. Responsible for counseling personnel concerning performance, behavioral concerns, and interpersonal relationships. Assures effective teamwork and planning, organizing and implementing work assignments. Manages stressful situations in an effective and calm manner. Adheres to staffing goals, and manages overtime hours effectively. Completes written performance evaluations on assigned personnel. Assist with interviewing, hiring and training staff. Provides and promotes monthly goals to all staff in a timely manner. Manages and reports financial responsibilities to staff and management. Oversees all supply and inventory control. Promotes Physician Services standards of performance, mission statement, philosophy, goals and objectives. All other duties as assigned QUALIFICATIONS: High School diploma/GED; college degree or 2 years equivalent work experience preferred Healthcare background strongly desired Ability to demonstrate supervisory skills Excellent communication skills Understands basic finance and business skills Proficient with Microsoft Office programs

Job DescriptionBenefits: HSA 401(k) Competitive salary Dental insurance Health insurance Opportunity for advancement Vision insurance Do you thrive on supporting others and creating a smooth, positive workplace? You might be the perfect fit for our BOOKKEEPER / OFFICE MANAGER role at PARK PLACE RETIREMENT! Park Place offers independent and assisted living apartments and enjoys a strong tradition of service in the Hendersonville market. Ideal Candidate for BOOKKEEPER / OFFICE MANAGER: 3+ years working knowledge of accounting / bookkeeping 2+ years successful office management experience AS or BS degree in accounting (or equivalent experience) Accounting software experience Proven skills in A/R, A/P, payroll and bank reconciliations Supervises receptionists Serves as a helpful "go to" for residents and staff Enjoys serving seniors Embraces our culture of positivity and teamwork Job Tasks: Monthly bookkeeping including A/P, A/R, revenue, daily receipts, reconciles cash, petty cash account Assembles month-end closing package for home office accounting team Processes payroll semi-monthly (timecards, time off, W2s) Serves as human resources role with orientation, personnel & medical files, I-9s, benefits, etc. Coordinator for workers' comp Supervises receptionists The Senior Living Advantage at Park Place: "People come first" culture of respect, excellence and outstanding customer service Leadership, personal ethics and relationships of trust are highly valued Family-owned community serving the Hendersonville area for 40 years Opportunity to make a daily difference in a resident's life Career advancement opportunities locally and nationwide EOE, Drug-Free Workplace

The Office Manager is responsible for office management and general operational and administrative activities for the HCTec offices. This role will also provide support to the Senior Management and the HR Team, handling administration, projects, programs, communications and processes with speed, accuracy, and confidentiality. This job is a full-time in office position, located in Brentwood, TN. ESSENTIAL FUNCTIONS: To perform this job, an individual must perform each essential function satisfactorily with or without reasonable accommodation. Office Management • Responsible for day-to-day administrative operations, including general office tasks, meeting preparation, and team member support • Manages front desk as the first point of contact for internal and external parties, thus, ensures a positive and professional visitor, caller, and employee experience • Teams with facility manager on the maintenance, alteration, and upkeep of the office • Manages and maintains inventory of office supplies/inventory for all offices • Manages various vendors for maximum efficiency and cost-effectiveness • Manages office events, calendars, and other projects as requested Administrative Support • Manages overall administrative activities, answering routine letters and inquiries; compose, prepare, and proofread correspondence, office memos, and reports while maintaining confidentiality • Assists with calendars, schedule travel, and meetings, in support of Senior Management and group events • Manages, prepares and submits expense reporting for Senior Management, as required • Create, organize, schedule, and facilitate presentation materials for team calls, and other management meetings • Assist with event calendars for all offices, coordinating with other team members to create an engaging environment • Lead agenda creation and logistics for corporate and community events, as well as with all sites to create and implement an ongoing focus on employee and community engagement • Administrative support to the HR team and executive team • Administer the travel and expense platform, giving and removing access as well as troubleshooting KNOWLEDGE, SKILLS & ABILITIES: The requirements listed below are representative of the knowledge, skills and/or abilities required. Education: • Bachelor's degree or any equivalent preferred. • Previous experience managing a small to mid-sized office environment with multiple locations. • Expert knowledge of MS Office suite. • Experience managing basic office functions and vendors, including shipping, facility maintenance, and meeting planning. • Regular and reliable attendance • Perform other duties as assigned Experience: Minimum 2 years of experience providing office management and administrative support to Senior Management team members.

BIG BENEFITS OF WORKING AT THE MINT: Wage: $16.50 hourly Weekly Pay Up to $2,000 in Bonuses your first year Competitive Medical, Dental, and Vision Benefits Fully paid Company Life Insurance 401K with Company Match FSA/HSA We have BIG FUN! JOB RESPONSIBILITIES: File and maintain Facilities maintenance reports. Organize and maintain electronic files. Assist the Facilities Director and Manager with project financial document tracking and processing. Enter data for departmental checkbooks and financial logs. Assist in the development and maintenance of the fleet management program. Assist with updating and maintain preventative maintenance and service calls. Assist with researching supplies and parts for purchase. Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals. Use computers for various applications, such as database management or word processing. Operate office equipment such as fax machines, copiers, or phones systems and arrange for repairs when equipment malfunctions. Assisting with inventory management, including purchase ordering and stocking supplies needed for the Facilities department and Facilities operations. Assisting the Financial department with invoicing and payments. Maintain contact lists. Always maintains proper radio etiquette. Ensures optimum operation and minimal down time by reporting any malfunctions to the supervisor. Must not carry out major technical repairs. Ensures work areas are kept clean and all necessary supplies are available. Provides BIG Service to internal guests and ensures their complete satisfaction, inclusive of greeting and interacting with guests in a friendly and enthusiastic manner, anticipating and meeting guest needs and preferences, remaining calm and professional when dealing with guests that are difficult or upset. EDUCATION AND EXPERIENCE: Must be 21 years of age or older with a high school diploma or general education degree (GED). Administrative experience required. Must pass all required pre-screening and background checks. Internal candidates must meet the eligibility requirements as provided in the Transfer and Promotion policy. Ability to work a variety of shifts, this includes day, swing, late-night, weekend, and holiday shifts as scheduled. Must be able to obtain and maintain a valid Kentucky gaming/racing license. The Mint Gaming Hall an equal opportunity employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or any other characteristic protected by state or federal law.